6318  The Smithfield Town Council met in regular session on Tuesday, May 3, 2022 at 7:00 p.m. in the Council  Chambers oft the Smithfield Town Hall, Mayor M. Andy Moore, presided.  Councilmen Present: John A. Dunn, Mayor Pro-Tem Marlonl Lee, District1 David Stevens, District2 Travis Scott, District3 Dr. David Barbour, District4 4 Stephen Rabil, At-Large Roger Wood, At-Large  Councilmen, Absent  Administrative Staff Present Michael Scott, Town Manager Michael Brown, Fire Chief Ted Credle, Public Utilities Director Lawrence Davis, Public Works Director Gary Johnson, Parks & Rec Director Tim Kerigan, Human Resources/PIO Shannan Parrish, Town Clerk R. Keith Powell, Chief of Police Greg Siler, Finance Director Stephen Wensman, Planning! Director Administrative Staff Absent  Also Present Bob Spence, Town Attorney CALL TO ORDER INVOCATION  Mayor Moore calledt the meeting to order at7 7:00 pm.  The invocation was given by Councilman Barbouri followed by the Pledge of Allegiance.  APPROVAL OF AGENDA:  Councilman Barbour made a motion, seconded by Councilman Rabil, to approve the  agenda with the following amendments: Add: AI Presentation Unanimously approved.  PRESENTATIONS:  1. Proclamation: Recognizing Professional Municipal Clerk Week  Mayor Moore presented a proclamation to Town Clerk Shannan Parrish recognizing Professional  Municipal Clerks Week.  PUBLIC HEARING:  1. Rezoning Request - Roger Stanley (RZ-22-01): The applicant was requesting to rezone .35 acres of land from the B-3 (Business) zoning district to the R-8 (Residential) zoning district. The properties considered for rezoning are located ont the west side ofE East Edgerton Street approximately 3601 feet south of its intersection with North Brightleaf Boulevard. The properties are further identified as Johnston County Tax ID# 15006008, 15099030 and a  portion of 15006006 and 15006004.  Councilman Wood made a motion, seconded by Councilman Rabil, to open the public  hearing. Unanimously approved  Planning Director Stephen) Wensman explained the applicant was requesting tor rezonet two properties from B-3 to R-8. Mr. Wensman further explained that Roger Stanley was planning for an expansion of the car dealership and would like to move the detached single-family home from the dealership property to a vacant property he owns. The current zoning does not allow detached single-family residential soar rezoningt toF R-8isb beingr requestedt tof facilitate ther moving oft thel house. The R-8 district would allow detached single family uses. Roger is also requesting the rezoning of the property #3 which has an existing home oni ittor makei ita conforming lot. Hei is also requesting the rezoning ofa portion of both properties 1 &2 (3,000 and 550 sq. ft. respectively) then recombine the rezoned land into two 70' wide, 8,000 sq. ft. R-8 lots. The existing garage on Lot #3 will be removed prior to the The rezoning would facilitate the removal of a non-conforming residential use from the B-3 zoning  recombination ofl lots. ANALYSIS:  district, however there are other issues to consider:  Comprehensive Plan Guidance. The Comprehensive Growth Management Plan guides  these properties for commercial uses.    6319  Spot Zoning. Rezoning of only two residential lots would be considered a spot zoning. Although spot zoning is not illegal, it must be reasonable and in the public interest. Physical characteristics that make is more suitable for residential (utilities, topography, Ist the rezoning in! harmony with the legitimate expectations ofr neighbors. Whati is thei implication for future development ons surrounding parcels?  Considerations should include: soils, etc.).  Relationship to comprehensive plan designation.  Staff does not believe the rezoning is reasonable ori int the publici interest.  Existing Nonconforming/Lot: Recombination. Thel lots requested for rezoning do not meet the R-8 dimensional requirements, lot widtha and size but the applicant plans to recombine Lot Frontage. The vacant lot (property #4) being proposed to receive the moved single- family home lacks public street frontage. After recombination, the lot will only have 20f feet ofl lotf frontage - the R-8 District requires 70. The segment of East Edgerton in front ofLot 4isap private driveway serving the warehouse buildings and the Town cemetery. Non-conformity to remain. Ifr rezoned to R-8, the existing house on property #3 will not meet the 30' front yard setback nor the 10' side yard requirement. The house setback approximately: 24' from East Edgerton right-of-way and will have a +I-8' side yards setback.  the property after the rezoning to make them conform dimensionally.  CONSISTENCY STATEMENT (Staff Opinion):  With ar rezoning, the Town Council was required to adopt a statement describing whether the action is or is not consistent with adopted comprehensive plan and other applicable adopted plans and Planning Staff considers the action tob bei inconsistent and not reasonable nori int the publici interest:  whether the actioni is oris is notr reasonable andi int the public interest.  Consistency with the Comprehensive Growth Management Plan -The rezoning is not consistent with the Comprenensive Growth Management Plan. The Plan guides the Consistency with the Unified Development Code - The existing property proposed for rezoning dor notr meett the R-8 District standards. The owner intends tor recombine the lots after approval oft the rezoning to make them conforming dimensionally; however, UDO requires developed lots to have frontage on a public or private street. The property planned to receive the single-family home has no street frontage meeting UDO Compatibility with Surrounding Land Uses The property considered for rezoning willl be incompatible with the commercial land uses surrounding the parcels.  property for Commercial.  requirements.  Planning Board Recommendation: redevelop into anything different. Planning Staff Recommendation:  The Planning Board voted 5-2 in favor of the rezoning. Their justification was that they felt it was reasonable and int the publici interest because Mr. Stanley is trying to upgrade his business and make better use ofh his properties. Itv was also stated by one member that they did not think the area would Planning Staff recommends the Town Council deny the rezoning, RZ-22-01, with a statement declaring the request inconsistent with the Town of Smithfield Comprehensive Growth Management Plan and other adopted plans, and that the amendment is notr reasonable nori ini the publici interest. Planning Director Stephen) Wensman! has incorporated his entire record and provided ittot the Council Mayor Pro-Tem Dunn questioned if Edgerton Street became a private driveway at some point. Mr. Wensman responded that it used to be a private driveway that was paved by the owners of the Councilman Barbour statedt there was 701 feet off frontage which was the requirement for a conforming lot. Mr. Wensman responded thats since the road was never platted, itd doesn't meet the 701 feet ofr road Mayor Moore questioned ift the Town had an easement for utilities on the private driveway and ifthe properties along that driveway have Town utility services. Public Utilities Director Ted Credle responded there were utility customers being serviced ont that private roadway, but he was unsurei if Mayor Moore askedi ifthere was anyone in attendance who wished tos speak ont the matter.  inw written form int the May 3, 2022 agenda packet. Mayor Moore asked ift there were any questions from Council.  warehouse. Itw was never platted as a road.  frontage requirement.  the Town had utility easements.    6320  Paul Embler, ar representative for Roger Stanley, explained that Mr. Stanley wants tot take advantage of his property. He has already spent $25,000 inr repairs tot the house and he wants to move it. Mr. Stanley and Mr. Blackman pavedt the road because they petitioned the Townt top pave the road, butt the Town denied their request. Mr. Embler was unsure ift there were utility easements on the road. Mr. Emblerf further stated Mr. Stanley was willing top put the driveway to serve the houset that would be 5 Councilman Scott questioned ifity was the intent oft the applicant for this to ber residential. Mr. Embler  feet offt the property line andi the driveway would be 15f feet.  responded itw was thei intent of the applicant that the two lots ber residential.  Councilman Barbour made a motion, seconded by Councilman Wood, to close the public Councilman Barbour made ar motion, seconded by Councilman Wood, to approve the Rezoning Request RZ-22-01 stating itv was reasonable and int the publici interest.  hearing. Unanimously approved. Unanimously approved.  Town Clerk Shannan Parrish administered: affirmations tot thoset that wished to offer testimony during the Public 2. Preliminary Subdivision Request = Floyds Landing (S-22-02): The CE Group is requesting preliminary subdivision approval for a 199.8-acre tract of land located within an R-8 CZ (Residential Conditional Zoning) district for the construction of a 698-unit residential development. The properties considered for approval are located on the west side of US Highway 70 Business West approximately 300 feet northwest of its intersection with South Rodgers Drive. The properties are further identified as Johnston County Tax ID# 15079014 15078012B and a portion of Johnston County Tax ID#15078012, 15077035C and  Hearings.  15077035H.  Councilman Scott made a motion, seconded by Councilman Barbour, to open the public  hearing. Unanimously approved  Planning Director Stephen Wensman testified the property was rezoned to R-8 CZ with a master plan for thel Floyds Landing development on 09/27/21. Thep preliminary plati is consistent with the approved master plan (See CZ-21-03 Staff Report and Attachments) with one significant change:  Since approval ofther masterplan with the rezoningt to R-8 CZ, NCDOTH has finalizedi its design for US 70 Hwy Business as it pertains to Floyd Landing and Amazon. There will be a semi- truck turnaround constructed int the location oft the planned northern entrance of the Floyd Landing development. As a result, the northern Floyd Landing entrance has shifted to the southi ina al location where there is no breaki int the highway median. This entrance was now a right-in/right-out, Furthermore, the move of the entrance has resulted in a long cul-de-sac with 71 single family homes. The berm and buffering behind Lots 13-16 in phase 1 will be reduced in size accordingly. The applicant plans toi increase the plantings int this area.  Mr. Wensman reviewed staffs opinion oft the findings. They are as follows:  STAFF'S OPINION ON THE FINDINGS OF FACT  The plati is consistent with the adopted plans and policies oft thei town; The plati is consistent The plat complies with all applicable requirements of this ordinance; The plan complies with all applicable requirements of this ordinance and the R-8 Conditional Zoning Master 3. There exists adequate infrastructure (transportation and utilities) to support the plat as proposed. There is adequate infrastructure for the phased development The plat will not be detrimental tot the use or development of adjacent properties or other neighborhood uses. The platv will not be detrimental to the use or development of adjacent  with the adopted plans and policies oft the town.  Plan.  properties ord other neighborhood uses.  Planning Staff recommends the Town Council approve the preliminary Subdivision of Floyds Landing, S-22-02, with the following conditions based on finding off fact for preliminary subdivisions: 1. Thatthe development; plans fori thes subdivision bei ina accordance witht the approved Master Plan, R-8 Zoning District, and UDOr regulations with the following deviations:  Item SF Min. lot size SF Min. lot width SF Min. front setback 20f feet SF Min. Side Setback 5feet  R-8CZ 5,175sq.f ft. (.12 ac.) 45 feet    6321  SF Min Rear Setback 20f feet THN Min Rear Setback Max. Bldg. Height Building Separation Townhouse Streets Single Family Streets Sidewalks Multi-family storage Spaces orint ther reary yards. throughout thes site.  10f feet 50f feet (3 story apartments) 30' building separation 27' wide back-to-back with 3' utility strips in 50' RW 31' wide back-to-back 8't trail along US Hwy 70 Bus. Storage garage units willl bea available for rent.  2. Thatt trash and recycling roll off containers int thet townhouse areas be stored within the garages 3. Decorative street lighting and decorative street signs be provided by the development 4. Provide subdivision signs made from robustr material with landscaping equal tot the area oft the 6. AIII land heldi inc common ownership thati is adjacentt to ap public right-of-way shall be planted with aminimum of2s shadet trees per 1001 feet lineari feet ofr road frontage. These trees shall be plated adjacent to and outside oft the public right-of-way and shall be maintained byt the HOA. 7. Public right-of-way serving the townhouse portion of the development be posted a no parking 8. Thatt the parking lote entrances be constructed in accordance with the town's standard driveway 9. That the Town of Smithfield Stormwater Operations and Management agreement with a 10. The required landscaping berms and fencing shall be installed with each phase of the 11. Thatt the commercial area opens space be deed restricted such that no commercial development 12. That park dedication fees inl lieu be paid prior tor recording the final plati in accordance with the 13. That additional opaque tree and shrub plantings be provided behind thet truck turn-around with 15. That the HOA declarations and covenants be submitted for Town Attorney review prior to final a. ber responsible fort the ownership and maintenance ofa all common amenities including front, side yard and open space landscaping, the stormwater SCM, parking lots, recreational enforce the provision requiring trash and recycling roll-offs to be storedi in garages or rear Planning Director Stephen) Wensman hasi incorporated! his entirer record and provided ittot the Council Councilman Scott requested that staff work with NCDOT and the developer for a better truck turnaround. Mr. Wensman stated the developer and the Town do not have any control over decision Mayor Moore questioned ift the truck turn around had impacted the proposed buffer. Mr. Wensman responded the developer had originally proposed a berm, landscaping and a fence to provide screening from thel highway. With thei turnaround, the! buffer has been greatly restricted. Mr. Wensman statedt there was approximately 15' to 20' between the truck turnaround and the walking trail. There will be a more robust landscaping int that area since the developer can no longer have the berm. Mayor Moore askedt the applicanti ifhe agreed with thet testimony provided by Mr. Wensman andi ifhe had additional testimony to offer. John Faulkner of the CE Group testified that he agreed with the testimony provided by Mr. Wensman. He further testified that NCDOT provided this truck turnaround tot them atthel last minute.. Allp parties arev willingt tov work together for an amicable: solution, but ultimately itis the decision of the NCDOT. The right-of-way is 12' from the edge of the pavement of the turnaround. There will be a ditch section in order to keep drainage to be able to stay in the NCDOT right-of-way. Itist them 20' from the right-of-way tot the rear property lines. Int that area, there will be a retaining wall. There will bea a 6' fence and some conicale evergreens to help with buffering. Mayor Moore asked if there was in attendance that was duly sworn in who wished to testify on the Ralph Smith of 306 Rogers Drive questioned who would be responsible for any damages caused by the construction oft this development. Town Attorney Bob Spence responded. the builder would be responsible ifhe was negligent. Mr. Wensman stated he would! bel happy tor review the plans with Mr.  sign ata alle entrances intot the development. 5. Provide a complete landscape and buffering plan.  zone. apron detail. development. can occuri int the opens space. UDO Section 10.114.8. phase 1. plata and the HOA  maintenance plan be submitted and recorded prior to final platr recording.  14. Thata all utility fees including system development fees be paid.  amenities, and open space enforce no parking int thes subdivision streets  yards.  inwritten form int thel May 3, 2022 agenda packet. Mayor Moore askedi ift there were any questions from Council.  made! by NCDOT.  matter. Smith.    6322  Chris Johnson stated he wanted to maket the futurer residents oft this subdivision aware that this area in Town was industrial in nature. The parcels across from this development were owned by his wife and they have been: zoned for industrial uses. He also indicated that this property is adjacent to the airport. Hes stated he wanted to ensure that any rules in place today would bei inj place when his wife's Phil Lanier stated he served as the Airport Director at the Johnston Regional Airport. He explained that this high-density residential development was less than one mile from the airport and that it was alsoi int thet flight path. Hes stated aircraft willl be flying over this residential development at 5001 feet. Councilman Scott questioned the zoning of the airport's property adjacent to the proposed development. Mr. Wensman responded it was zone R-20. The airport property was a mix of Light Councilman Barbour questioned ifthe developer was aware oft the airport. Mr. Faulkner responded he was aware oft the airport's proximity to the development, but therei is al large 100-year flood plain that buffers the airport property from the development property. Mr. Faulkner stated the developer Mayor Moore askedi ifthe Townd couldi require some type of document tol be provided top potential home buyer of this development at closing about the airport. Mr. Faulkner stated the developer's attorney  property is developed. Thei industrial component shouldr not be penalized.  Industrial and R-20.  understood the proximity tot the airport.  can work with the Town Attorney to craft some type ofl language.  Councilman Barbour made a motion, seconded by Councilman Wood, to close the public Councilman Barbour made ar motion, seconded by Councilman Wood, to approve Floyds Landing Preliminary Plat, S-22-02, with 16-conditions based on the finding of fact for 1. Thatt the development plans fort the subdivision be in accordance with the approved Master Plan, R-8 Zoning District, and UDO regulations with thei following deviations:  hearing. Unanimously approved. preliminary subdivision. Conditions Item SF Min. lots size SFI Min. lot width SFI Min. front setback SFI Min. Side Setback SFI Min Rear Setback THI Min Rear Setback Max. Bldg. Height 501 feet Building Separation Townhouse Streets Single Family Streets Sidewalks Multi-family storage Spaces the garages ori int the rear yards. development throughout the site.  R-8CZ 5,175sq. ft. (.12ac.) 45f feet 201 feet 5feet 20f feet 10f feet (3s story apartments) 30' building separation 27 wide back-to-back with 3 utility strips in 50' RW 31' wide back-to-back 8't trail along US Hwy 70 Bus. Storage garage units will be available for rent.  2. That trash and recycling roll off containers in the townhouse areas be stored within 3. Decorative street lighting and decorative street signs be provided by the 4. Provide subdivision signs madef from robust material with landscaping equal to the 6. AIII land held in common ownership thati is adjacent to a public right-of-way shall be planted with a minimum of2 shade trees per 1001 feet linear feet of road frontage. These trees shall be plated adjacent to and outside of the public right-of-way and 7. Public right-of-way serving the townhouse portion oft the development be posted a 8. Thatt the parking! lote entrances be constructed ina accordance with thet town's standard 9. That the Town of Smithfield Stormwater Operations and Management agreement with a maintenance plan be submitted: and recorded priort tof final plat recording. 10. The required landscaping berms and fencing shall be installed with each phase of 11. That the commercial area open space be deed restricted such that no commercial 12. Thatp park dedication fees inl lieul be paidp priort tor recording thei final plati in accordance 13. That additional opaque tree and shrub plantings be provided behind the truck turn- 15. That the HOA declarations and covenants be submitted for Town Attorney review  area oft the sign ata alle entrances into the development. Provide a complete landscape and buffering plan.  shall ber maintained by the HOA. nop parking: zone. driveway apron detail. the development.  development can occuri int the opens space. with the UDO Section 10.114.8. around with phase 1.  14. That all utility fees including system development fees be paid.    6323  priort tof final plata and the HOA  a. be responsible for the ownership and maintenance of all common amenities including front, side yard and open space landscaping, the stormwater SCM, enforce the provision requiring trash and recycling roll-offs to be stored in 16. Applicant's attorney work with Town Attorney Bob Spence to draft language for  parking lots, recreational amenities, and open space b. enforce no parking in the subdivision streets garages orr rear yards. disclosure concerning the airport.  CITIZEN'S COMMENTS: None CONSENT AGENDA:  Councilman Barbour made a motion, seconded by Councilman Wood, to approve the following items  asl listed ont the ConsentA Agenda: 1. Thef following minutes were approved: April5 5, 2022- - Regular Meeting April 5, 2022- Closed Session  2. Special Event: Concert - Compass Community Church was granted approval to hold a concert at 207 North Brightleaf Boulevard on! May 28, 2022 from 10:00 am until 3:00 pm. The use of amplified 3. Approval was granted tos sell real property located at8 801 South Second Avenue to Angelyn Eldridge 4. Approval was granted to enter into an agreement with Thompson, Price, Scott, Adams and  sound was approved. int the amount of $8,500.00  Company, PAI int the amount of$ $24,950 to conduct the annual audit.  fAttached hereto and made and official part oft these minutes is the Agreement with Thompson, Price, Scott, Adams and Company, PAI whichi is on file int the Office oft the Town 5. Approval was granted to adopt Resolution No. 697 (06-2022) amending the Records Retention: and Disposition Schedule as recommended by the North Carolina Department of Cultural Resources. TO ADOPT THE 2021 RECORDS RETENTION. AND DISPOSITION SCHEDULES FOR LOCAL GOVERNMENT INCLUDING THE GENERAL RECORDS SCHEDULE. AND PROGRAM RECORDS SCHEDULE FOR MUNICIPAL GOVERNMENT WHEREAS, "Public Record" means any document, paper, letter, map, book, photograph, flm, sound recording, magnetic or other tape, electronic data-processing record, artifact, or other documentary material, despite physical form or characteristics, made orr received pursuant to law or ordinancel in connection with thet transaction of public business by any agency of North WHEREAS, withouta a records retention program, public records can accumulate, causing the needf for additional storage space, and without a schedule for disposal, valuable documents WHEREAS, the Town of Smithfield currently uses the Municipal Records Retention and Disposition Schedule for General Records released March 1, 2019 and all other Municipal Records asr released on September 10, 2012f for record retention and disposal; and WHEREAS, G. S. $1 121-5 and G. S. $132- 3r require a municipality to approve the current schedule in order to conduct routine disposal of records which must otherwise be retained without specific permissioni for disposal by the Division of Archives and Records; and WHEREAS, the Town elects to utilizet the. Agency Policy option for specified items recorded withint thel North Carolina Department ofCultural Resources Record Retention and Disposition NOW, THEREFORE, BE IT RESOLVED by the Town Council oft the Town of Smithfield that: To reduce the burden and costs of record retention and maintain efficient City records management, the City Council finds and determines that this Resolution should be approved. The Town of Smithfield hereby adopts the adopts the October 1, 2021 Municipal General Records Retention and Disposition General Records and Program Record Schedules, and the Agency Policy options for specified items within the Schedules as presented in accordance with the provisions of Chapters 121 and 132 of the General Statutes of North  Clerk)  RESOLUTION No. 697 (06-2022)  Carolina government ori its subdivisions; and can ber mistakenly discarded; and  Schedule.  Carolina, copies ofwhich are oni file int the office oft the Town Clerk.    6324  This schedule ist tor remain ine effectf from the date of approval untili itisr reviewed and updated. (Attached hereto and made and official part oft these minutes is the Records Retention and Disposition Schedule which is ont file int the Office oft the Town Clerk.)  6. Approval was granted to reappoint Robin Cook to serve a second term on the Appearance  Commission. 7. New! Hire Report Position Police Officerll P/T SRAC Staff-Instructor P/T SYCC Staff PIT SYCC Staff Current Vacancies Position Electric Line Technician ITS Specialist P/T Collections Assistant P/TE Equipment Mechanic Police Officer I/II - Patrol (5 positions) Police Records Specialist Utility Line Mechanic  Department Police P&R-A Aquatics P&R-SYCC P&R-SYCC  BudgetLine  Rate ofPay  10.20.5100-5100-0200 $19.01/hr. ($44,518.76/yt.) 10-60.6220.5700-0230 $9.00/hr. 10-60-6240-5100-0210 $9.00/hr. 10-60.6240-5100.0210 $10.00/hr. 10-10-4900-5100-0200 $12.00/hr.  P/T: Zoning Compliance Asst. Planning  Department PU-Electric General Government PU-Electric PW-Garage Police Police PU-V Water/Sewer  Budget Line 31-72-7230-5100-0200 Shared 31-72-7230-5100-0200 10-30-5650-5100-0200 10-20-5100-5100-0200 10-20-5100.5100-0200 30-71-7220-5100-0200  Business Items:  1. Consideration and request for approval to award a contract to Balford Beatty Construction, LLC for design services and the renovation! construction of the Parks and Recreation Director Gary, Johnson addressed the Council ona a requestt to award a contract for design services and renovations tot the Neuse Amphitheater. He explained the Town received a State Budget Grant int the amount of $989,500f fort the renovations. Staff opted tou use the design build process. Thel Parks and Recreation Department developed anl RFQ1 fort thep project andi invited design- build teams tos submit statements of qualifications. The RFQ was also posted and advertised tot the public for anyone wishing to submit. During the first round of advertising, only two statements were received. After additional posting and advertising, no additional statements were received. Town Staff along with the outside stake holders evaluated the submitted statements of qualifications. Statements were submitted by Balfour-Beatty Construction, LLC and J.M. Thompson Construction, Usinga as scoring system as prescribed int the RFQ, Balfour Beatty Construction, LLC was unanimously selected as the design-build team to begin negotiations for the design and renovation/construction project. Scores were based on! Design Team Experience and Qualifications, Project Understanding and Approach, RFQ Quality and Responsiveness and Reference Projects. Balfour Beatty Staffr met with the design-build teami including their engineer, architect and contractor: stafft to discuss andr negotiatet the project costs. Ad cost-plus fee with a guaranteed maximum price was decided upon with at NTE oft the grant amount ofs 898,500.00. Staff and the design-build team are confident that at top tier product can be designed and built within the allocated budget. The process allows for options during the design process to allow for options to gett the greatest value within the project Staff was requesting approval to enter into a contractual: agreement with Balfour-Beatty Construction, LLC for the design and renovationlconstruction of the Neuse Amphitheater in the amount not to  Neuse Amphitheater  Inc.  Construction, LLC repeatedly scored high across all categories.  budget.  exceed $ 989,500.00.  Councilman Wood made a motion, seconded by Councilman Rabil, to award a contract to Balford Beatty Construction, LLC for design services and the renovation/ construction of  the Neuse Amphitheater. Unanimously approved.  2. Consideration and request for approval to award al bidi in the amount of $42,261.48 Public Works Director Lawrence Davis addressed the Council on a request to award the bid for Janitorial services to Barnes Cleaning Company. Mr. Davis explained the Janitorial agreement was renewable for 1 year on an annual basis. The contract consists of four (4) facilities; Town Hall, Operation Center, Public Works and Policel Department. The Operation Center portion oft the contract is paid out oft the utility fund. Bid packets were sent out to area contractors as well as everyone on  to Barnes Cleaning Company for Janitorial Services  our bidders list. We received proposal fromi four (4) companies as follows:    6325  1. Coverall Barnes Cleaning Co. Commercial Building Associates NoL Looking Back Cleaning Services  $58,907.00 $42,261.48 $82,884.00 $42,000.00  Public Works Department recommends Barnes Cleaning Co. for Janitorial Services, although the company was $21.79 higher a month than "No Looking Back Cleaning Services". Barnes Cleaning Co. was the only bid applicant to show up both times to bid in person after a resend, due to3b bids needed to award this contract. The company also has a 4-man cleaning operation out of the two  lowest bids.  Councilman Wood, made a motion, seconded by Councilman Barbour, to award the bid to Barnes Cleaning Company int the annual amount of $42,261.48 for janitorial services.  Unanimously approved.  3. Discussion concerning meter reading contract  Public Utilities Director Ted Credle informed the Council that inr mid-April, the Town was notified by Grid One Solutions that it was terminating its contract for meter reading services. Mr. Credle immediately contacted the company and questioned ift the Town could extend its contract until the end oft the fiscaly year. Grid One Solutions responded itv was terminating its contract with the Towni in 30 days. Mr. Credle explained there were approximately 6100r meters that needed to be read ona a monthly basis. Town staff has compared the idea of hiring two personnel - who are fully aware that these positions willl be gradually reduced and eliminated int the next2 2-4 years; versus contracting the reading services. Mr. Credle explained ity would cost less to hire two full time meter readers then it  would bet tou use ac contracted service.  Councilman Stevens made ar motion, seconded by Councilman Rabil, to approve thel hiring oft two fullt time employees for meter reading services. Councilman Stevens, Councilman Rabil, Mayor Pro-Tem Dunn, Councilman Lee, Councilman Barbour, and Councilman Wood voted in favor of the motion. Councilman Scott voted against the motion. Motion  passed six to one.  4. FY2022-2023 Budget Discussion budget discussions. Councimembers Comments:  Itwast the consensus oft the Council tor recess this meeting until May 10, 2022 at6 6:30 pmt to continue  Councilman Barbour expressed his appreciation to Fire Chief Mike Browni for his assistance att the Skills USA evet in Greensboro. He also expressed his appreciation to Assistant Fire Chief Jeremey Councilman Scottr reminded everyone tor remember the meaning oft the Memorial Day holiday. Mayor Pro-Teml Dunn expressed! his appreciation" tol Town Clerk Shannan Parrishf for her hard work. Mayor Moore reminded everyone that Ham and Yam would be held this week. He expressed his appreciation to DSDC Executive Director Sarah Edwards and Town staff for all their efforts in Councilman Stevens expressed his appreciation tot the Council and Staff. Hes stated he! has enjoyed his time serving on the Town Council. Mayor Moore thanked Councilman Stevens for his service.  Daughtry for his assistance with the local highs school Fire Academy.  makingt thet festival as success.  Town Manager's Report:  Town Manager Michael Scott gave al brief update tot the Council on the following items:  Thea annuall litters sweep project was completed Saturday, April 23rd. Over 50 volunteers assisted with the project assisting in all district areas inl Town. Many thanks to allt those who participated. Captain Ryan Sheppard has announced his retirement from the Smithfield Police Department effective. June 2nd. Captain Sheppard has been a member oft the Smithfield Police Department for An area oft the South 301 Corridor will be without power from 10:00 pm to 2:00 am on Wednesday, May 4th. This ist tor necessitate the replacement of power poles int the area. All affected customers On May 5th, at4:00 am, the water planty willl bes shut down to complete at tiei inf fort the plant expansion. Thep plant willl bes shut down between 12 and 14H hours. Thei fire department is aware ofthes shutdown. Citizens should not notice any changei int their water pressure or use duringt this time period, as all reservoirs and towers will be full prior to shut down. The County is aware their pull from the plant  over 23 years. have been notified  may be diminished.    6326  Closed Session: Pursuant to NCGS 143-318.11 (a) (3) the aforementioned: statute. Unanimously approved at 9:03 pm.  Councilman Scott made a motion, seconded by Councilman Wood, to enteri into Close Session pursuant to Councilman Barbour made a motion, seconded by Councilman Scott, to reconvene in open session. Being no further business, Councilman Barbour made a motion, seconded by Councilman Wood, to recess the meeting until Tuesday, May 10, 2022 at 6:30 pm. Unanimously approved. The meeting recessed at  Reconvene in Open Session Unanimously approved at 9:45 pm. approximately 9:45 pm.  Recess  AAKAK M.A Andy Moofe, Mayor  10  C SMITH 9  Sghhih Shannan L. Parrish, TowhCierk