AGENDA Sawmills Town Hall Tuesday, June 16, 2020 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. invocation 3. Pledge of Allegiance 4. Adopt. Agenda 5. Approve Meeting Minutes 6. Public Comment  Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem. Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Town Manager Chase Winebarger Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren Mayor Pro Tem Keith Warren  A. May 19, 2020 Regular Meeting Minutes  7. Public Hearing: FY 2020/2021 Budget A. Open Public Hearing B. Staff CommenieReommenditons I Public Comment D. Close Public Hearing E. Council Action 8. Recognitions: A. Recycle Rewards 9. Financial Matters:  A. WPCOG Iran Divestment Act Certification B. WPCOG Planner/Code Enforcement Officer. Agreement WPCOG Provision ofOrdinance. Revision and 160D Planning D. WPCOG Public Utility Maintenance Services E. Sawmills Elementary School PTA Donation Request A. Special Revenue Fund for CARES Funding-Covid-19  Assistance  10. Discussion:  B. Trash Can Policy 11. Planning:  A. Change in Occupancy Permit B. Yearly Planning Report 12. Public Comment 13. Updates:  A. Code Enforcement Report B. Town. Manager Updates C. Council Comment 14. Closed Session: Personnel Matters  15. Adjourn    Page 1of7  TUESDAY,MAYIP,1020  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Johnnie Greene Keith Warren Clay Wilson Melissa Curtis Joe Wesson COUNCIL ABSENT Rebecca Johnson  STAFF PRESENT Chase Winebarger Julie A Good Terry Taylor  CALL TO ORDER: Mayor Johnnie Greene called the meeting to order at approximately  6:00pm.  INVOCATION: Councilman Keith Warren gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Johnnie Greene led the Pledge of Allegiance. ADOPT AGENDA: Mayor Johnnie Greene asked for a motion to adopt the May 19, 2020 Joe Wesson made a motion, and Clay Wilson seconded, to adopt the May 19, 2020 agenda.  agenda.  All were in favor.  APPROVE APRIL 2, 2020 REGULAR MEETING MINUTES: Mayor Johnnie Greene asked for a motion to approve the April 2, 2020 budget retreat meeting minutes. Clay Wilson made a motion, and Joe Wesson seconded, to approve the April 2, 2020: regular  meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or  comments at this time. No one wished to speak.    May 19, 2020 Page 2of8  PUBLIC HEARING: ZMA 2020-1 REZONING OF 4192 US HIGHWAY321A  OPEN PUBLIC HEARING: Mayor Johnnie Greene asked for a motion to open the public Joe Wesson madean motion, and Keith Warren seconded, to open the public hearing. All were  hearing. inf favor.  STAFF COMMENTS/RECOMMENDATIONS: Town Planner Hunter Nestor stated that there was aj proposed rezoning for the 1.59-acre tract located at 4192 US Highway 321A, Granite Falls, NC (NC Pin #2766727011). The property is owned by Roger and Lela Teague and is currently zoned H-B Highway Business. The properties current use of Single Family Residential Dwelling is not aj permitted use of the H-B Zoning District and is The property has always used as Single Family Residential Dwelling and is served by water and sewer and the proposed rezoning will have no impact to these utilities. With the current use being single family residential that is still the highest and current best use oft the property. The proposed rezoning is consistent with traffic and utility capacities, and surrounding neighborhood characteristics. The rezoning will have no impact to the adjacent property owners and the surrounding community, and the benefits oft the rezoning outweigh any potential inconvenience or harm to the community. The proposed rezoning The Future Land Use Map identifies this property as Retail/Mixed Use, sO ifrezoned, it Town Planner Hunter Nestor stated that the Planning Board had met about the ZMA 2020-1 Rezoning of 4192 US Highway 321A at 4:00pm on May 19, 2020, and had unanimously  considered a Nonconforming Use.  does maintain the public health, safety, and general welfare. would not be consistent with the Future Land Use Map.  voted to recommend approval oft the rezoning.  PUBLIC COMMENT: Roger Teague wanted to speak for the rezoning.  CLOSE PUBLICHEARING: Mayor Johnnie Greene asked for a motion to close the public Keith Warren made a motion, and Clay Wilson seconded, to close the public hearing. All COUNCIL ACTION: Joe Wesson made a motion, and Clay Wilson seconded, to approve zoning map amendment 2020-1 concerning the rezoning of4192US Highway 321A and find that the proposed map amendment is not consistent with the Town of Sawmills Comprehensive Plan, however, it is consistent with the surrounding zoning and land uses and isre reasonable and in the public interest and will have no impact to the surrounding properties.  hearing. were in favor.  All were in favor.    May 19,2020 Page 3of8  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Johnnie Greene announced Stephen Hobbs, as the May Recycle Rewards winner. A credit of thirty-two dollars ($32.00) will be added to  the current sanitation bill. No Council action was required. FINANCIAL MATTERS:  PRESENTATION OF FY2020-2021 BUDGET AND CALL FOR PUBLIC: HEARING: Town Manager Chase Winebarger presented to Council a proposed budget for Fiscal Year 2020-2021. Town Manager Chase Winebarger stated that the budget is balanced as required by the NCLocal Government Budget and Fiscal Control Act. The Town'soverall budget for FY 2020-2021 totals two million nine hundred thirty thousand seven hundred sixty-nine dollars $2,930,769.00). A few highlights of the proposed budget include no property tax increase; two point five percent (2.5%)increase: in water and sewer rates; a two dollar ($2.00) increase in sanitation fees;, no appropriation from fund balance despite drastic reductions in revenues due to COVID-19; maintains current levels of services to citizens. Council must Joe Wesson made a: motion, and Clay Wilson seconded, to hold a public hearing on June 16, 2020, at 6:00pm, to adopt the budget for FY 2020-2021. All were in favor.  hold a public hearing on June 16, 2020, to adopt the budget.  DISCUSSION:  BAD DEBT WRITEOFF: Mayor Johnnie Greene stated that the Town had a list of 2016 accounts that have gone unpaid for Utility and Sanitation services. The Town does not expect to collect payment for these accounts and recommends that Council approve the write off of the accounts. The total amount of these accounts is six thousand one hundred fifteen dollars and sixty cents ($6,115.60). Mayor Johnnie Greene also advised Council that included in the list are thirty-four (34) accounts the Town has submitted to the NC Debt Setoff Program for Collection. MayorJohnnie Greene stated the Town had recovered six thousand five hundred eight dollars and eighty-five cents ($6,508.85) from previous years. There are sufficient funds Clay Wilson made a motion, and Joe Wesson seconded, to approve staff to write off the 2016 list of bad debts accounts in the amount ofs six thousand one hundred fifteen dollars and sixty  in the budget to cover this.  cents ($6,115.60). All were in favor.  UTILITY DEPOSITS: Town Manager Chase Winebarger stated that each year the Town writeso offnumerous bad debt from previous customers who do not pay their final bills. Town Manager Chase Winebarger stated that when a customer closes out their account, the deposit that was paid is applied to the customer's bill, and then the customer is mailed out a final bill.    May 19,2020 Page 4 of8  Town Manager Chase Winebarger stated that, ini most cases, the deposit that the customer has paid is not enough to cover the amount of the final bill, and that leaves the Town writing off Town Manager Chase Winebarger stated that raising the deposits for water and sewer would help lower the amount of bad debt that the Town has to write off each year. Town Manager Chase Winebarger stated that he would include the new proposed water and sewer deposits in the Fiscal Year 2020-2021 Fee Schedule for Council to review.  large sums oft bad debt that is uncollectable.  No Council action was required.  PUBLIC COMMENT: Mayor Johnnie Greene asked if anyone had any questions or  comments at this time. No one wished to speak. UPDATES:  MAY CODE ENFORCEMENT REPORT: Town Planner Hunter Nestor stated that there  are ten (10) code enforcement cases open:  Carolyn Bray/Robyn Brittian, owner 2570 Baker Circle. Abandoned Mobile Home/Garbage and Rubbish. Town Planner Hunter Nestor stated that he is working with Town Attorney Terry Taylor to abate the property. Town Planner Hunter Nestor also stated that he will treat this as a Junk and Debris and not minimum housing. If s0, the Town can proceed to abate after thirty (30) days of notice. Town Planner Hunter Nestor stated that he got a quote that will demo entire trailer and haul off all debris including our equipment, labor and fees. Town Planner hunter Nestor stated that the quote is four thousand onel hundred dollars ($4,100.00). Town Planner Hunter Nestor stated that staff plans to abate this in the current budget year, in the spring of Timberline Lumber Company, 4221 US Highway 321A. Overgrown VegetationProperty Maintenance. Town Planner Hunter Nestor stated that he received a complaint on July 2, 2019, and original NOV letter was sent July 16, 2019 and no response or no progress as of August 8, 2019. Second NOV letter was sent on August 8, 2019. Town Planner Hunter Nestor stated that he never received any response from owner, but some progress had been made. Town Planner HunterNestor stated that he received at telephone call complaint about the property and the individual was informed that a written complaint would need to be submitted to investigate the property. Town Planner Hunter Nestor stated that he has been in communication with representatives of the property and a letter had been delivered to them on March  2020;  12,2020;    May 19,2020 Page 5of8  Debra Rose, 4284 Trojan Ln. Dangerous Dog/Animal Creating a Nuisance. Town Planner Hunter Nestor stated that he received a complaint on November 26, 2019 about multiple dogs running around with no leash in a neighborhood. Town Planner Hunter Nestor stated that the complaint stated that the dogs were digging holes, habitual barking, howling and whining through the night and creating aj physical threat to neighbors and other animals. NOV letter was sent on December 3, 2019, with a deadline ofl December 19, 2019. Town Planner Hunter Nestor stated that there was no response from the owner. Town Planner Hunter Nestor stated that he received another complaint and a second NOV letter was sent out on January 16, 2020 with a deadline ofJanuary 28, 2020. Town Planner Hunter Nestor stated that Caldwell County Animal Control has been notified. Town Planner Hunter Nestor stated that the property is a rental and he has spoken to Mrs. Rose and she informed Town Planner Hunter Nestor that she has spoken with her tenants. Town Planner Hunter Nestor stated that the original complainant had submitted videos to town staffofthe! habitual barking. Town Planner Hunter Nestor stated that he will work with Caldwell County and Town Teresa Annas Compton, 4486 Sawmills School Road. Abandoned Mobile Home/Garbage and Rubbish. Town Planner Hunter Nestor stated he received a complaint on January 13, 2020. Town Planner Hunter Nestor stated that a NOV: letter would be sent out on January 23, 2020 with a deadline of February 10, 2020. Town Planner Hunter Nestor stated that the trailer is not finished and located on the same property as the Compton house that the Town abated in 2018. Town Planner Hunter Nestor stated that staff will investigate and work with attorney for possible courses of abatement. Town Planner Hunter Nestor stated that one (1)ofMs. Compton's sons is scheduled to meet with staff in late February to work towards getting the property in Dwayne K and Bridget E Mann, owners 4353 Eli Ln/Fancy Pl. Garbage and Rubbish/Property Maintenance. Town Planner Hunter Nestor stated that he received ac complaint on January 2, 2020, and a regular NOV letter and a certified NOV letter was sent on January 2, 2020, with a deadline of January 20, 2020. Town Planner Hunter Nestor stated that the certified NOV letter was returned for being unclaimed, but the regular letter was not returned. Town Planner Hunter Nestor stated that a second NOV: letter was sent on February 13, 2020. Town Planner Hunter Nestor stated that thej property has junk/garbage all over the property. Town Planner Hunter Nestor stated that ift there is no response after the second NOV letter, staff can enforce fines Dale E and Debra Miller, 4434 Jess Dr. Garbage and Kubbish/Property Maintenance. Town Planner Hunter Nestor stated that a complaint was received on January 28, 2020. Town Planner Hunter Nestor stated that the complaint addressed two (2) separate properties and possible violations. ANOVI letter was sent on February 13, 2020, with ad deadline of March 4, 2020 for the Miller property. Town Planner Hunter Nestor stated that the Miller property is in violation for having high grass/vegetation and junk and garbage located around the property. Town Planner. Hunter Nestor stated another  Attorney for further action;  his name and get the property cleaned up;  and possible abatement;    May 19, 2020 Page 6of8  complaint was received on May 7, 2020 and a final letter was sent on May 13,2020, Denise Dotson/William S Annas, II, 4095 Gatewood Dr. Abandoned Mobile Home/Minimum Housing. Town Planner Hunter Nestor stated that a complaint was received on March 5, 2020, and a regular NOV letter and a certified NOV letter was sent on March 5, 2020, with a deadline of March 23, 2020. Town Planner Hunter Nestor stated that the mobile home has been sprayed painted and has an apparent tenant, however, the water meter has been pulled from the property. Town Planner Hunter Nester stated that staff will investigate and work with Town Attorney Terry Taylor for aj possible course ofabatement. Town Planner Hunter Nestor stated that the property was cleaned up, however, Mr. Annas informed Town Planner Hunter Nestor that a new tenant had moved in to the mobile home. Town Planner Hunter Nestor stated that staff will investigate further and discuss possible abatement; Herman E. and Julie Phillips, 2478 Annas Dr. Livestock. Town Planner Hunter Nestor stated that a complaint was received on March 5, 2020, and a regular NOV letter and ac certified NOV: letter was sent on March 5,2020, with a deadline of! March 23, 2020. Town Planner Hunter Nester stated that livestock may bej pot belly pigs, which are not included in the livestock definition. Town Planner Hunter Nester stated that he would Steve and Mary Hand, 2511 Baker Cir. Garbage and Rubbish/Property Maintenance. Town Planner Hunter Nestor stated that a complaint was received on April 20, 2020. Town Planner Hunter Nestor stated that the complaint states that the property is overgrown and consist of junk vehicles. Town Planner Hunter Nestor stated that a regular letter was sent on April 23, 2020, with a deadline of May 15, 2020. Town James Thomas Bolick and Martha Bolick, 5247 Carl Dr. Zoning Violation. Town Planner Hunter Nestor stated that a complaint was received on May 4, 2020. Town Planner Hunter Nestor stated that the property owner had received a zoning permit from staff because staff was informed that a storage building was to be placed on a parcel and the applicant lived on the adjourning property. The applicant/property owner is not in compliance with the zoning ordinance with the placement of an accessory building on a vacant parcel. Town Planner Hunter Nestor stated that a regular letter was sent on May 8, 2020, with a deadline to remove the building by May 29, 2020. Town Planner Hunter Nestor stated that staffhas tried to reach the property owner via email and telephone with no response. Town Planner Hunter Nestor stated  with a deadline of May 31,2020;  investigate further;  Planner Hunter Nestor stated that staff will investigate further;  that staff will continue to works towards abatement.  No Council action was required.  TOWN MANAGER UPDATES: Town Manager Chase Winebarger stated that:  That in the Fiscal Year 2020-2021 Fee Schedule that he would like to increase the tap fees. Town Manager Chase Winebarger stated that thei tap fees are now seven hundred    May 19, 2020 Page 7of8  fifty dollars ($750.00) and that will not cover the cost of the new meters. Town Manager Chase Winebarger stated that the cost of the new meters will be approximately eight hundred sixty dollars ($860.00) SO to break even with the new costs, the tap fees will need to be increased to approximately one thousand dollars Town Manager Chase Winebarger stated that the Town had received an inquiry about selling hemp at the Farmer's Market and he can find nothing prohibiting the seller Town Manager Chase Winebarger stated that he had spoken with a representative from Republic Services regarding can replacement and had been informed that Republic Services should start replacing cans in August or September and are going to replace approximately eight hundred (800) toi twelve hundred (1,200) cans in 2020. Town Manager Chase Winebarger also stated that Republic Services were going to çome out and get a count on the number of cans that are ini the Town. Town Manager Chase Winebarger stated that there are some accounts in Town that have multiple cans and are only paying a single sanitation fee. Town Manager Chase Winebarger stated that the current policy states that any customer wanting more than one (1) can pay a onetime rental fee ofs seventy dollars ($70.00) and will have one (1) sanitation fee for up to three (3) cans, after the third (31d) can the sanitation fee will go up by one (1) for every three (3) cans. Town Manager Chase Winebarger stated that the Town needs to rethink the current sanitation policy and possibly start charging a sanitation fee per can, since the Town is no longer picking up its on sanitation and Republic Services is charging the Town for all the extra trash in those cans. Town Manager Chase Winebarger stated that he would have a new policy for Council during the June 16, Town Manager Chase Winebarger stated that his six (6): month review will fall within the next Fiscal Year and would request that the Council have his review during the June 16, 2020: regular scheduled Council meeting so that ifthere are any changes, they can be included in the Fiscal Year 2020-2021 budget. Town Manager Chase Winebarger stated that ifl he could make a recommendation that he would request that the Council approve to transfer his sick time that he has with the State and his time with Local Government into his current time with the Town. Town Manager Chase Winebarger stated that hel has budgeted for the same salary increase that all employees are going to be receiving this year. Town Manager Chase Winebarger asked Council Town Manager Chase Winebarger informed staff that they just received the Budget Message today because he has been in numerous meetings regarding the COVID-19, and one of those meetings was regarding Caldwell County receiving one point five million (1,500,000.00) from the Federal Government for COVID-19 (all monies have to be used for COVID-19 related purchases and upgrades), but has not been told what should or could be given to municipalities. Caldwell County has stated some things that they need, but the things they have stated can be gotten through other means (FEMA or other ways) without the County using all the money just for them. Town Manager Chase Winebarger stated that there are things that Sawmills could use the  ($1,000.00);  from setting up;  2020, regular scheduled Council meeting;  tol let him know if he needs to do anything differently;    May 19, 2020 Page 8 of8  money for that is COVID-19 related. Town Manager Chase Winebarger urged Council to reach out to the County Commissioners and talk to them about allowing access some of the money to the Town for upgrades due to the COVID-19; Town Manager Chase Winebarger stated that he had talked to the Caldwell County Chamber President and due to COVID-19 that the Camber has went from five (5) employees to one and a half (1 Va) employees. Town Manager Chase Winebarger stated that he had spoken to the Chamber about working with the Town on any festivals that the Town may have this year and that would generate revenue for both Town Manager Chase Winebarger stated that the Farmer's Market is tentatively  the Town and the Chamber;  scheduled to open on Tuesday, June 1, 2020, at 2:00pm.  COUNCIL COMMENT: Mayor Johnnie Greene asked if anyone on the Council had any  questions or comments at this time.  Keith Warren wanted to thank everyone for coming out.  Joe Wesson wanted toi thank everyone for coming out. Joe Wesson also stated that the Council gets their best ideas from the citizens. Joe Wesson also wanted to brag about his oldest son Mayor Johnnie Greene stated that he was glad Roger got his issues resolved and wanted to  who is in the military and in July will be promoted to Sergeant Major.  thank everyone for coming out.  COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn. Clay Wilson made a motion, and Keith Warren seconded, to adjourn the meeting. All were  in favor.  The meeting was adjourned at approximately 7:06pm.  Johnnie Greene, Mayor  Julie A. Good, Town Clerk    AGENDAITEM7B  MEMO DATE: SUBJECT:  June 16, 2020 Public Hearing: Adopt Proposed FY 2020-2021 Budget  Discussion: and fee structure.  Council has received a copy of the proposed FY 2020-2021 budget ordinance, budget message  Listed below are the salient points of the budget:  General Fund Expenditures: Governing Body Administration Finance Public Works Streets and Highways Sanitation/Recycling Community Development Parks and Recreation  $45,800.00 $466,288.00 $94,850.00 $386,900.00 $37,000.00 $325,500.00 $144,550.00 $194,950.00 $194,000.00 $1,889,838.00 $792,731.00 $265,200.00 $1,057,931.00 $2,947,769.00  Interlocal Transfer to Caldwell County  Total  Utility Fund Expenditures:  Water Sewer  Total  Total Budget  As required by State Law the budget is balanced.    The proposed budget includes: no tax increases;  two point five percent (2.5%) increase in water and sewer rates; two dollar ($2.00) increase in sanitation fees;  no appropriation from fund balance despite drastic reductions in revenues due to COVID-  19;  maintains current level of benefits for employees See enclosed list of the proposed FY 2020-2021 fee structure.  Recommendation:  Staffrecommends: that Council adopt the FY 2020-2021 draft budget.    FY19-2 20 Budget Ordinance  BE: IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF SAWMILLS, NORTH  CAROLINA:  The following anticipated fund revenues, departmental expenditures, and interfund transfers are approved and appropriated for the Town of Sawmills' operations for the Fiscal Year  beginning July 1, 2020 and ending June 30, 2021.  SECTION1- General Fund  Revenues: Property Tax Local Sales Tax Powell Bill Allocation Solid Waste Fee State Shared (Utlity/Franchise) Other Fund Balance Appropriated Planning/Zoning Fees  476,450 884,000 130,000 203,000 187,858 8,030 0 500 $1,889,838  Total Estimated General Fund Revenues  Expenditures: Governing Body Administration Finance Public Works Streets and Highways (Powell Bill) SanitationRecyeling Community Development Parks and Recreation  45,800 466,288 94,850 386,900 37,000 325,500 144,550 194,950 194,000 $1,889,838  Interlocal Transfer to Caldwell County Total Estimated General Fund Expenditures    SECTION2-1 Utility Fund  Revenues: Water Sewer  792,731 265,200 $1,057,931  Total Estimated Utility Fund Revenues  Expenditures: Water Sewer  792,731 265,200 $1,057,931  Total Estimated Utility Fund Expenditures SECTION3- Ad Valorem Taxes  An Ad Valorem tax rate of $0.20 per one hundred dollars ($100) valuation oftaxable property, as listed for taxes as of January 1,2 2020, is hereby levied and established as the official tax rate for the Town of Sawmills for Fiscal Year 2020 - 2021. The rate is based upon a total projected valuation of $259,991,000 and an estimated collection rate of91.89%. The purpose of the ad valorem tax levy is to raise sufficient revenue to assist in financing  necessary municipal government operations in Sawmills.  SECTION 4- Documentation  Copies of this ordinance will be kept on file at Town Hall and shall be furnished to the Town Clerk and Finance Directorto provide direction in the collection ofrevenues and disbursement  ofTown funds.  SECTIONS-Specinl Authorization, Budget Officer A. The Town Manager shall serve as Budget Officer.  B. The Budget Officer shall be authorized to reallocate departmental appropriations among C. The Budget Officer is authorized to effect interdepartmental transfers of minor budget amendments not to exceed ten percent (10%) of the appropriated funds for the department's allocation which is being reduced. Notification of all such transfers or amendments shall be made to the Town Council at their next regular meeting ofthat body  the various expenditures within each department.  following the transfers.    SECTION 6- Restrictions  A. Interfund transfers of monies shall be accomplished only by authorization from the B. The utilization of any contingency appropriation, in any amount, shall be accomplished only by the authorization from the Town Council. Approval of a contingency appropriation shall be deemed a budget amendment, which transfers funds from the  Town Council.  contingency appropriation to the appropriate object ofexpenditure.  SECTION7- Budget Amendments  The North CarolinaLocal Government Budget and Fiscal Control Act allow the Town Council toa amend the budget ordinance any time during the fiscal year, sO long as it complies with the North Carolina General Statutes. The Town Council must approve all budget amendments, except where the Budget Officer is authorized to make limited transfers. Please review sections 5 and 6, which outline special authorizations and restrictions related to budget  amendments.  SECTION 8- Utilization of Budget a and Budget Ordinance  This ordinance and the budget documents shall be the basis for the financial plan ofthe Town of Sawmills during the 2020-2021 Fiscal Year. The Budget Officer shall administer the budget. The accounting system shall establish records that are in consonance with this budget and this ordinance and the appropriate statutes of the State ofNorth Carolina.  Adopted this the  day of  2020.  Mayor Johnnie Greene  Chase Winebarger, Town Manager  ATTEST:  Clerk    Town of Sawmills Fee Structure FY2020-2021 7/01/2020 -6/30/2021  Water/Sewer Department: Water Deposit Sewer Deposit Water Tap (3/4 inch tap) Water Tap (3/4 inch tap) Water Tap (2 inch or greater) Water Tap (2 inch or greater) Sewer Tap (4-6inch) Sewer Availability Fee Meter Tampering Fee Water Rates (Inside Town)  Water/Sewer Fee  $100.00 $100.00 $1,000.00 $1,500.00 $1,000.00 Plus 15% $1,500.00 Plus 15% $1,000.00 $75.00 $150.00  IfSSH not provided $200.00 IfSS# not provided $200.00  Inside Town Limits Outside Town Limits Inside Town Limits Outside Town Limits Inside Town Limits  $27.83 (current rate)  Fire Hydrant Access Deposit (Contractors Only)  Rate: $21.12 $6.15 $7.18 $4.61 $3.59 $42.23 $12.30 $14.35 $9.23 $7.18 $28.83 $7.79  Per 1,000 gallon: Up to 2,000( (min) 2,001-10,000 10,001 -20,000 20,001 -30,000 >30,000 Upt to 2,000 (min) 2,001-10,000 10,001 -20,000 20,001 -30,000 >30,000 Up to 2,000 (min) >2,000 Sanitation Fee $20.00 Per Month Per Year $10/month Sanitation Fee Rate: Total Bill: $5.00 $10.00 $5.00 $10.00 $10.00 $10.00 $10.00  Water Rates (Outside Town)  Sewer Rates (Inside Town) *No sewer service outside Town limits* Sanitation Department: Sanitation Deposit  Rate: $10.00 $120.00  Sanitation Fee (1 Trash Cart & 1 Recycling Cart)  Sanitation Availability Fee  Additional Trash Cart (No Rental Fee or Deposit) 4 Cart Max Per Account (3 Trash & 1 Recycle) Small Commercial Customers 7 Cart Max Per Account (6 Trash & 1 Recycle)  #ofCarts 2nd Cart 3rdCart 2nd Cart 3rd Cart 4th Cart Sth Cart 6th Cart  Residential Customers  $15.00 $25.00 $15.00 $25.00 $35.00 $45.00 $55.00    Public Works: Small Brush Pick-up Fee: Large Brush Pick-up Fee: White Goods Pick-up Fee: Special Pick-up Fee (Bulky Items): Purchase of Speed Limit or other Traffic signs:  Items NOT collected - Building Materials, Electronics, and Automobile Parts.  No charge (30 minutes or less) $75.00 No charge No charge $75.00 Planning Fee $25.00 $5.00 $200.00 $150.00 $25.00 $200.00 $25.00 $200.00 $750.00  (per hour)- see policy for guidelines  Planning: Zoning Permit:  Zoning Permit - Accessory Structures Rezoning Application: (Includes: Public Hearing Notice, Advertising, Certified Letters, etc.) Special Use Permit: Family or Minor Subdivision Review: Major Subdivision Review: Change in Occupancy Permit: Copy of Subdivision Ordinance: Request for Variance: Encroachment Fee Parks and Recreation Baird Park - Baseball Fields  (plus $5.00 per lot qfter 25 lots)  $10.00 (per copy)  Parksand Recreation Fee $150.00 per field $250.00 both fields $300 multi-day tournament $100.00 per field $175.00 both fields  Veterans Park - Baseball Fields Veterans Park - Soccer Field Farmers Market Field Miscellaneous Fees Black & White Copies: Color Copies:  $225.00n multi-day tournament  $100.00 $150.00 Misc Fees .10 per page .201 per page $30.00  Insufficient Funds (NSF Check Return)  ($25.00 bank fee + $5.00 processing fee)    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2020-2021 Summary  Budget Page: Budget 2020-2021 Estimate $1,889,838 $1,057,931  Last Year $2,299,804 $1,084,841  Current Year Actualto $1,832,259 $987,615  Estimated Entire Year $2,628,907 $935,132  Fund General Fund Utility Fund  Fund# # Actual 2018-2 2019 Budget 2019 2020 February 2020  1 2  $2,521,008 $1,403,250  TOTALS:  $3,384,645  $3,924,258  $2,819,874  $3,564,039  $2,947,769    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2020-2021 General Fund  Budget Page: Budget 2020-2021 Estimate $410,000 $15,000 ($250) ($12,000) $500 $63,000 $50 ($500) ($3,000) $3,500 $150 $500 $228,000 $52,000 $267,000 $213,000 $124,000 $16,000 $1,000 $130,000 $0 $23,000 $142,000 $0] $75 $500 $0 $5,000 $80 $3,358 $203,000 $2,500 $200 $375 $1,500 $300 $0 50 0 $0 $1,889,838  Fund1 1-00-3101 1-00-3102 1-00-3103 1-00-3104 1-00-3106 1-00-3110 1-00-3111 1-00-3112 1-00-3113 1-00-3114 1-00-3115 1-00-3116 1-00-3229 1-00-3230 1-00-3231 1-00-3232 1-00-3233 1-00-3235 1-00-3316 1-00-3319 1-00-3323 1-00-3324 1-00-3326 1-00-3340 1-00-3351 1-00-3831 1-00-3832 1-00-3833 1-00-3834 1-00-3835 1-00-3836 1-00-3838 1-00-3839 1-00-3841 1-00-3842 1-00-3843 1-00-3845 1-00-3889 1-00-3990  Last Year $419,100 $48,866 ($110) ($11,783) $2,984 $73,649 $70 ($399) ($2,870) $9,684 $195 $6001 $309,483 $69,750 $355,796 $278,484 $172,536 $19,488 $3,298 $146,007 S0 $26,265 $154,373 SO $150 $605 $01 $4,163 $174 $3,358 $210,683 $2,913 $400 $0 $1,363 $500 $0 $0 $4 $0 $0 $2,299,804  CurrentYear Actual to February Estimated 2020 $403,418 $11,196 $0 ($10,438) $0 $41,256 $43 ($188) ($1,771) $2,798 $93 $600 $164,991 $37,289 $189,133 $148,342 $91,650 $4,975 $211 $144,539 $0 $6,814 $38,367 $0 $25 $230 $0 $6,549 $82 $3,358 $122,088 $1,994 $100 $375 $3,976 $165 $0 $0 $0 $0 $420.000 $1,832,259  Account Name Ad Valorem Current Year Ad Valorem Prev Year AdV Valorem Refunds AdVaiorem Collection Fees Vehicle Interest Vehicle Taxes Vehicle Taxes Prev Year Vehicie Refunds Vehicle Collection Fees Interest on Ad' Valorem Ad Valorem Late List Rev NSF fees Hold Harmless Article 44 1/2% Sales tax Article 39 1% Sales Tax Article 401 1/2 % Sales Tax Article 42 1/2 % Sales Tax Saies Tax on Telecommurications 1-00-3234 Excise Tax on Piped Natural Gas Powell BillF Funds Wellness Grant Cable Franchise Fees Utility Franchise Fees Ordinance Fees Veteran's Memorial Engraving/Misc 1-00-3333 Planning & Zoning Fees Sale of Recyclabie Materiais Investment Earnings investment Earnings Poweil Bl Mowing/Snow Removal Solid Waste Fee Solid) Waste Revenue Parks/Rec Baird Parks/Rec! Misc- Veterans Miscellaneous Revenue Farmers Market Fees Veteran's Park/Rec Fee Over/Under Cash Reconclliation NC Debt Setoff Powell Bill Reserve Fund Balance Appropiated TOTALS:  Account# Actual 2018-2019 Budget 2019-2020  Entire Year $410,000 $15,000 ($250) ($12,000) $500 $63,000 $100 ($500) ($3,000) $3,500 $150 $660 $300,000 $71,000 $350,000 $280,000 $175,000 $16,000 $1,000 $144,539 $0 $25,000 $150,000 $0 $75 $500 $0 $7,500 $100 $3,358 $200,000 $2,500 $200 $375 $4,200 $400 $0 $0 $0 $0 $420,000 $2,628,907  $409,000 $20,000 ($250) ($12,000) $500 $65,000 $100 ($500) ($3,000) $5,000 $250 $500 $275,000] $63,000 $320,000 $255,000 $150,000 $20,000 $2,000 $142,000 $0 $25,000 $150,000 SO $200 $750 $0 $4,000 $100 $3,358 $200,000 $3,000 $500 $O $1,000 $1,000 $0 $0 $01 $0 $420,000 $2,521,008    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2020-2021 Utility Fund  Budget Page: Budget 2020-2021 Estimate $792,731 $265,200  Fund2 80 90  Last) Year  Current Year Actualt to $861,138 $126,478  Estmated Entire Year $737,132 $198,000  Department Dept# Actual 2018- -2019 Budget 2019-2020 February 2020  Water Sewer  $871,546 $213,295  $1,167,500 $235,750  TOTALS:  $1,084,841  $1,403,250  $987,615  $935,132  $1,057,931    Town of Sawmills Annual Budget Estimates - Revenues Fiscal Year: 2020-2021 Utility Fund Water Department  Budget Page: Budget 2020-2021 Estimate $21,000 $744,231 $5,000 $2,500 $15,000 $3,000 $2,000 $0 $0 $0 $0 $0 $792,731  Fund2 2-00-3120 2-00-3710 2-00-3711 2-00-3713 2-00-3714 2-00-3831 2-00-3839 2-00-3845 2-00-3850 2-00-3861 2-00-3990  Last Year  Current Year Actual to $23,082 $434,914 $2,367 $1,590 $10,533 $4,333 $4,319 $0 $0 $0 $0 $380,000 $861,138  EStmated Entire Year $23,082 $682,000 $4,500 $2,300 $16,000 $4,750 $4,500 $0 $0 $0 $0 $0 $737,132  Account Name Water Tank Cell7 Tower Lease Water Sales Water Taps & Connections Reconnection Fees Late Charges Investment Earnings Miscellaneous Revenue NCI Debt Setoff Capital Contributions AIA Grant- Waterlines GIS Operating Transfer from General Fund 2-00-3900 Appropriated Net Assets TOTALS:  Account# Actual 2018- -2019 Budget 2019-2020 February 2020  $21,239 $738,793 $6,000 $2,150 $17,026 $2,987 $4,178 $133 $0 $79,040 $0 $0 $871,546  $21,000 $655,000 $5,000 $2,500 $15,000 $2,000 $1,000 $0 $86,000 $0 $0 $380,000 $1,167,500    Town of Sawmills Annual Budget Estimates Revenues Fiscal Year: 2020-2021 Utility Fund - Sewer Department  Budget Page: 5 Budget 2020-2021 Estimate $210,000 $0 $0 $55,200 $265,200  Fund2 2-00-3750 2-00-3751 2-00-3850  Last Year  Current Year Actualto $126,478 $0 $0 $0  Estimated Entire Year $198,000 $0 $0 $0  Account Name Sewer Charges Sewer Tap & Connections Capital Contributions Sewer Net Funds Appropriated 2-00-3991  Account# Actual 2018-2019 Budget 2019-2020 February 2020  $213,295 $0 $0 $0  $200,000 $0 $0 $35,750 $235,750  TOTALS:  $213,295  $126,478  $198,000    Town of Sawmills Fiscal Year: 2020-2021 Summary  Annual Budget Estimates Expendrureslxpenses  Budget Page: 6 Budget 2020-2021 Estimate $1,889,838 $1,057,931  Last) Year  Current Year Actual to $1,251,397 $404,394  Estimated Entire Year $1,783,066 $913,935  Fund General Fund Utility Fund  Fund # Actual 2018-2019 Budget 2019- 2020 February 2020  1 2  $2,107,739 $598,265  $2,101,008 $1,023,250  TOTALS:  $2,706,004  $3,124,258  $1,655,792  $913,935  $2,947,769;    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2020-2021 General Fund  Budget Page: Budget 2U20-2024 Estimate $45,800 $466,288 $94,850 $386,900 $144,550 $194,950 $37,000.00 $325,500.00 $0.00 $194,000.00 $1,889,838  Last Year  Current Year Actual to  Estimated Entire Year $41,400 $362,440 $85,050 $363,250 $99,800 $314,166 $37,800.00 $285,160.00 $0.00 $194,000.00 $1,783,066  Account Governing Body Administration Finance Public Works Community Development Parks and Recreation Streets & Highways Sanitation and Recycling Operating Transfers Interlocai Transfer lo Caldwel! County TOTALS:  Dept# Actual 2018-2019 Budget 2019- -2020 February 2020  10 20 30 40 45 46 50 60,70 00 20  $31,607 $316,626 $77,682 $378,321 $88,325 $613,745 $157,146.00 $250,287.90 $0.00 $194,000.00 $2,107,739  $50,450 $452,758 $90,000 $466,400! $123,850 $376,550 $62,000.00 $285,000.00 $0.00 $194,000.00 $2,101,008  $30,867 $254,882 $59,511 $234,991 $62,832 $261,271 $700.00 $152,342.81 $0.00 $194,000.00 $1,251,397    Town of Sawmills Annual Budget Estimates - Expenses Fiscal Year: 2020-2021 Utility Fund  Budget Page: 8 Budget 2020-2021 Estimate $792,731 $265,200  Last Year  Current Year Actual to  Estimated Entire Year $704,491 $209,444  Dept Water Sewer  Dept# Actual 2018- -2019 Budget 2019 2020 February 2020  80 90  $402,799 $195,466  $787,500 $235,750  $292,358 $112,036  TOTALS:  $598,265  $1,023,250  $404,394  $913,935  $1,057,931    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2020-2021 General Fund - Governing Body  Budget Page: Budget 2UZU-2U21 Estimate $14,000 $200 $1,500 $1,000 $16,000 $7,000 $500 $500 $100 $1,000 $500 $2,000 $1,500 $45,800  Fund1 1-10-4100 1-10-4104 1-10-4106 1-10-4109 1-10-4110 1-10-4111 1-10-4125 1-10-4126 1-10-4130 1-10-4131 1-10-4225 1-10-4295  Last Year  Current Year Actualto $8,323 $0 $612 $0 $15,400 $4,788 $0 $11 $4 $0 $0 $1,729 $0 $30,867  Esumated $14,000 $50 $1,100 $1,000 $16,000 $6,000 $0 $100 $50 $100 $0 $2,500 $500 $41,400  Account Name  Account# Actual 2018-2019 Budget 2019- -2020 February 2020 Entire Year  Wages Workers Compensation FICA & Medi Taxes Community Assistance Program Donations Payments Board of Elections Uniforms Office Supplies Freightl IN Travel & Schools Fuel Miscellanous Exp TOTALS:  $13,500 $53 $1,033 $0 $15,500 $0 $0 $0 $0 $44 $0 $1,477 $0I $31,607  $14,000 $200 $1,150 $1,000 $16,000 $7,000 $500 $500 $100 $5,000 $500 $3,000 $1,500 $50,450  Town Promotion Materials & Supplies 1-10-4515    Town of Sawmills Annual Budget Estimates - Expenditures Fiscal Year: 2020-2021 General Fund-Administration  Budget Page: 10 Budget 2020-2021 Estimate $150,000 $600 $56,000 $5,000 $11,000 $13,000 $100 $15,000 $35,000 $1,000 $0 $1,000 $8,000 $2,500 $1,500 $0 $750 $10,000 $8,500 $6,500 $1,000 $20,000 $1,000 $7,000 $1,000 $22,000 $15,000] $500 $1,000 $0 $1,000 $40,000 $1,500 $0 $500 $1,000 $100 $0 $3,338 $25,000] $466,288  Fund1 1-20-4100 1-20-4101 1-20-4103 1-20-4104 1-20-4106 1-20-4108 1-20-4110 1-20-4118 1-20-4119 1-20-4120 1-20-4121 1-20-4125 1-20-4126 1-20-4127 1-20-4128 1-20-4129 1-20-4130 1-20-4131 1-20-4132 1-20-4133 1-20-4134 1-20-4135 1-20-4136 1-20-4137 1-20-4138 1-20-4145 1-20-4148 1-20-4149 1-20-4150 1-20-4151 1-20-4170 1-20-4180 1-20-4181 1-20-4199 1-20-4225 1-20-4243 1-20-4244 1-20-4280 1-20-4295 1-20-4760  Last Year  Current Year Actualt to $95,877 $0 $23,447 $511 $1,903 $1,047 $100 $11,100 $26,208 $0 $0 $328 $2,858 $910 $0 $170 $108 $587 $2,187 $2,959 $170 $7,934 $704 $1,826 $0 $18,228 $13,879 $0 $644 $01 $522 $24,460 $720 $0 $27 $670 $0) $0 $1,168 $13,629 $254,882  Estimated Entire Year $135,000 $0 $45,000 $511 $3,000 $7,329 $100 $11,500 $35,000 $0 $0 $750 $3,500 $1,500 $0 $200 $150 $3,000 $3,750 $5,000 $400 $11,000 $1,000 $4,000 $400 $19,000 $14,500 50 $1,000 $0 $1,000 $33,000 $1,000 $0 $100 $750 $0 $0 $2,000 $18,000 $362,440  Account  Account # Actual 2018-2019 Budget 2019-2020 February 2020  Wages Overtime Employee Benefits Workers Compensation FICA& Medi Taxes Manager's Health Insurance Cuitural Recreational Rewards Professional Fee's Accounting Professional Fee'sLegal Professional Fee's Engineer Professional Fee's Architect Uniforms Office Supplies Office Equipment Wellness and Health Safety Equipment and Materials Freight IN Travel & Schoois Telephone Utilities Permits and Fees Repairs & Maintenance Postage Advertising Printing Insurance and Bonds Dues and Subscriptions Unemployment Benefits Non Refundable Taxes Expense Capital Outlay Bank Service Charge Computer Expense Town Website Maintenance Prior Year Expenditures Fuel Leases & Maint Caldwell Railroad Commission Cash Over/Short Miscellanous Exp Contract Services TOTALS:  $133,821 S0 $40,801 $401 $2,541 $0 $0 $11,100 $25,799 $0 $0 $0 $2,775 $730 S0 $0 $93 $3,576 $3,5031 $5,128 $400 $10,264 $579 $3,963 $0 $17,111 $13,023 $0 $881 $0 $625 $25,294 $493 $0 $267 $714 $0 $5 $1,494 $11,246 $316,626  $135,000 $500 $52,000 $2,000 $9,000 $01 $0 $15,000 $40,000 $4,408 $0 $1,000 $8,000 $2,500 $1,500 $0 $750 $10,000 $8,500 $6,500 $1,000 $36,000 $1,000 $7,000 $1,000 $21,000 $15,000 $500 $1,000 SO $1,000 $36,000 $1,000 $0 $500 $1,000 $100 $0 $8,000 $25,0001 $452,758    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2020-2021 General Fund - Finance  Budget Page: 11 Budget 2020-2021 Estimate $60,500 $22,000 $5,250 $1,000 $1,000 $100 $2,500 $100 $300 $100 $1,000 $1,000 $94,850  Fund1 1-30-4100 1-30-4103 1-30-4106 1-30-4126 1-30-4127 1-30-4130 1-30-4131 1-30-4134 1-30-4148 1-30-4149 1-30-4180 1-30-4295  Last Year  Current Year Actual to $38,334 $15,152 $4,941 $652 so) $18 $15 $0 $50 $0 $347 $2 $59,511  Estmated Entire Year $58,000 $20,000 $5,000 $750 $0 $50 $500 $50 $100 $0 $500 $100 $85,050  Account  Account: # Actual 2018- -2019 Budget 2019-2020 February 2020  Wages Employee Benefits FICA8 & Medi Taxes Office Supplies Office Equipment Frieght IN Travel & Schools Permits and Fees Dues and Subscriptions Unemployment Benefits Computer Expense Miscellanous Exp TOTALS:  $54,039 $17,211 $4,134 $841 $630 $5 $210 $50 $160 $0 $404 $0 $77,682  $58,000 $20,000 $5,000 $1,000 $1,000 $100 $2,500 $100 $300 $0 $1,000 $1,000 $90,000    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2020-2021 General Fund Public Works  Budget Page: 12 Budget 2020-2021 Estimate $161,000 $2,000 $61,000 $8.000 $16,000 $1,000 $21,000 $6,000 $12,700 $300 $1,000 $2,500 $10,000 $0 $15,000 $1,000 $400 $0 $8,000 $0 $6,000 $1,000 $13,000 $5,000 $35,000 $386,900  Fund1 1 1-40-4100 1-40-4101 1-40-4103 1-40-4104 1-40-4106 1-40-4120 1-40-4124 1-40-4125 1-40-4129 1-40-4130 1-40-4131 1-40-4132 1-40-4133 1-40-4134 1-40-4135 1-40-4149 1-40-4151 1-40-4180 1-40-4199 1-40-4225 1-40-4243 1-40-4295 1-40-4515 1-40-4760  LastYear  Current Year Actual to $131,908 $927 $43,421 $8,000 $10,162 $544 $8,622 $2,207 $890 $22 $0 $1,291 $4,085 $0 $8,514 $0 $219 $0 $2,071 $0 $3,869 $178 $4,599 $752 $2,711 $234,991  Estmated Entire Year $175,000 $1,800 $60,000 $8,000 $15,000 $750 $18,000 $3,000 $16,000 $100 $100 $2,000 $8,500 SO $11,000 so $250 $10,000 $8,000 S0 $5,000 $250 $10,000 $2,500 $8,000 $363,250!  Account  Account # Actual 2018-2019 Budget 2019- -2020 February 2020  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes Professional Fee's Engineer Street Lights Unliforms Equipment and Materials Freight IN Travel & Schoois Telephone Utilities Permits and Fees Repairs & Maintenance Unemployment Benefits Capital Outlay Computer Expense Prior Year Expenditures Fuel Leases & Maint Miscellanous Exp Materials & Supplies Contract Services TOTALS:  $149,017 $1,233 $52,722 $6,067 $11,494 $1,026 $14,103 $1,338 $3,644 $329 $363 $1,726 $8,081 $0 $51,240 $0 $654 $42,633 $680 $0 $3,132 $178 $8,174 $6,073 $14,413 $378,321  $214,000 $2,000 $86,000 $8,000 $17,000 $1,000 $21,000 $6,000 $17,700 $300 $1,000 $2,500 $8,000 SO $11,000 $0 $400 $10,000 $11,500 $0 $3,000 $1,000 $13,000 $5,000 $27,000 $466,400  Non Refundable Taxes Expense 1-40-4150    Town of Sawmills Annual Budget Estimates. - Expenditures Fiscal Year: 2020-2021 General Fund-Sretshighways  Budget Page: 13 Budget 2020-202 Estimate $0 $0 S0 S0 $0! $0 $1,000 $0 $oi $0 $0 $0 $1,000 $0 $0 $35,000 $800 $37,800  Fund1 1-50-4100 1-50-4101 1-50-4103 1-50-4104 1-50-4106 1-50-4117 1-50-4130 1-50-4135 1-50-4151 1-50-4295 1-50-4515 1-50-4557 1-50-4558 1-50-4559 1-50-4600  Last Year  Current Year Actuarto so $0 $0 $01 $01 $0 $10,000 $0 $0 $20,000 $0 $0 $20,000 $0 $0 $12,000 $0 $62,000  Estimated Entire Year $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $700 $0 $0 $0 $o $700  Account Wages Overtime Employee Benefits Workers Compensation FICAMediT Taxes Equipment Purchases Professional Fee's Engineer 1-50-4120 Safety Equipment and Materials 1-50-4129 Freight IN Rapairs & Maintenance Capital Outlay Miscallanous Exp Materiais & Supplies Drainage Drainage Paving Right ofv Way TOTALS:  Account# Actual 2018-2019 Budget 2019 2020 February 2020  $0 s0 $0 $0 $0 so $5,968 so $0 $0 $0 $o $0 $0 $o $151,180 $0 $157,146  $5,000 $10,000 $0 $10,000 $0 $0 $12,000 $37,000    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2020-2021 General Fund Sanitation  Budget Page: 14 Budget 2020-2021 Estimate  LastYear  Current Year Actual to  Estmated Entire Year  Actual 2018-2019 Budget 2019-2020 February 2020  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes State Taxes Recycle Rewards Professional Fee's Engineer 1-60-4120 Uniforms Wellness and Health Equipment and Materials Freight IN Telephone Permits and Fees Repairs & Maintenance Postage Printing Interest Expense Unemployment Benefits Non Refundable Taxes Expense 1-60-4150 Capital Outlay Capital Reserve Fuel Debt Service Payment Penaltles and Interest Allowance For Bad Debt Miscellanous Exp Materials & Supplies Trash Collction-Republic Landfill - Republic/Public Works 1-60-4761 Contracted Services Recycle 1-60-4762  1-60-4100 1-60-4101 1-60-4103 1-60-4104 1-60-4106 1-60-4107 1-60-4110 1-60-4125 1-60-4128 1-60-4129 1-60-4130 1-60-4132 1-60-4134 1-60-4135 1-60-4136 1-60-4138 1-60-4139 1-60-4149 1-60-4151 1-60-4152 1-60-4225 1-60-4270 1-60-4275 1-60-4285 1-60-4295 1-60-4515 1-60-4760  $47,492 $0 $16,550 $3,476 $3,633 $0 $100 $0 S0 SO $870 $13 $0 $0 $15,011 $2,475 $813 $0 $0 $0 $69,419 $0 $15,746 $0 $0 $1,042 $17 $382 $0 $6,714 $66,535 $250,288  $01 $0 $0 $0 $0 $0 $0_ $0 $0 $0 s0 $0 $o! $0 $0 $0 $01 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $198,400 $86,600 $285,000  $0 0 50 $0 $0 $0! $0 $0 S0 $0 $0 $0 $0 $0 $0i $O $0 $0 $0 $0 $0 $0 $01 $0! $0! $0 $0 $0 $0 $101,495 $50,848 $152,343  $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $198,000 $87,160 $285,160  $20,000 $0 $0 $0 $0 $0 90 $0] $8,000 $0 $0 $0y $0 $0 $200,000 $7,500 $90,000 $325,500  TOTALS:    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2020-2021 General Fund Community Development  Budget Page: Budget Estmated 2020-2021 Entire Year Estimate $0 $125 $200 $0 s0 $0 $0 $25 $50 $0i $50 5100 $89 $100 $100 $199 $350 $500 s0 $500 $2,000 $17,900 $21,000 $25,000 $0 $50 $100 $840 $1,600 $2,000 $0 $0 $0 S0 $3,000 $647 $1,000 $1,500 510.923 $20,000 $30,000 $32,235 $55.000 $80,000 $0 $0 $0 $62,832 $99,800 $144,550  Fund1 1-45-4100 1-45-4104 1-45-4106 -45-4126 1-45-4130 1-45-4133 1-45-4134 1-45-4135 -45-4136 1-45-4152 1-45-4180 1-45-4295 1-45-4515 1-45-4760 1-45-4980  LastYear  Current Yoar Actuarto $200 $0 $50 $100 $100 $300 $2,000 $20,000 $100 $1,500 $15.000 S0 $1.000 $27,000 $56,500 S0 $123,850  Account Wages Workers Compensation FICA&N MediT Taxes Office Supplies FreightIN IN Utilities Permits and Fees Contractors Postage Advertising- Community Development 1-45-4137 Capital Reserve Sociai Medial- Facebook Miscellanous Exp Materials Supplles Contract Services Plat&Z Zoning Fees TOTALS!  Account# Actual 2018-2019 Budget 2019- 2020 February 2020  $125 $0 $10 $0 5198 $335 S0 $20,596 $0 $1.,514 $0 SO $818 $19,202 $45,529 $0 $88,325    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2020-2021 General Fund - Parks & Recreation  Budget Page: 16 Budget 2020-2021 Estimate $70,000 $1,000 $36,000 $3,500 $6,000 $0 $1,000 $1,000 $0 $500 $500 $20,000 $0 $25,000 $400 $50 $0 $0 $4,000 $1,000 $10,000 $1,000 $14,000 $194,950  Fund1 1-46-4100 1-46-4101 1-46-4103 1-46-4104 1-46-4106 1-46-4120 1-46-4124 1-46-4129 1-46-4130 1-46-4132 1-46-4133 1-46-4134 1-46-4135 1-46-4149 1-46-4151 1-46-4152 1-46-4225 1-46-4295 1-46-4515 1-46-4558 1-46-4760  Lasty Year  Current. Year Actual to $43,926 $193 $20,466 $974 $3,375 $0 $150 $142 $0 $32 $320 $10,651 $0 $11,962 $0 $0 $159,766 $0 $1,776 $0 $7,179 $359 $0 $261,271  Estimated Entire Year $65,000 $400 $33,000 $1,000 $5,500 $0 $150 $400 $0 $100 $5001 $19,000 $0 $15,000 $0 S0 $159,766 $0 $3,500 $100 $10,000 $750 $0i $314,166  Account  Account# Actual 2018-2019 Budget 2019. 2020 February 2020  Wages Overtime Employee Benefits Workers Compensation FICA & Medi Taxes Professional Fee's Engineer Veteran's Memorial Engraving 1-46-4122 Veteran's Park Flood Lights Equipment and Materials Freight IN Telephone- Cell phone Utilities Permits and Fees Repairs & Maintenance Unemployment Benefits Non Refundable Taxes Expense 1-46-4150 Capital Outlay Capital Reserve Fuel Miscellanous Exp Materiais & Supplies Water Purchases Contract Services TOTALS:  $61,450 $291 $29,769 $650 $4,724 $0 $0 $235 $6,558 $83 $440 $17,236 $0 $8,971 $0 $0 $474,900 $0 $3,939 $0 $3,959 $539 SO $613,745  $67,000 $1,000 $35,000 $3,500 $6,000 $0 $1,000 $1,000 $0 $500 $500 $20,000 $0 $25,000 $o $50 $200,000 $0 $4,000 $1,000 $10,000 $1,000 $0 $376,550    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2020-2021 General Fund Operating Transfers  Budget Page: 17 Budget 2020-2021 Estimate $0) $0 $0 SO S0  Fund1 1-00-4490 1-00-4493 1-00-4494 1-00-4495  Last Year  Current' Year Actualto  Estimated Entire Year $0 $0 $0 $0 $0  Account  Account# Actual 2018-2019 Budget 2019. 2020 February 2020  Operating Transfer to Water/Sewer Operating Transfert to Capital Projects Operating Transfer to CDBG Operating Transfer TOTALS:  $0 $0 $0 $0 $0  $0 $0 $0 $0 $0    Town of Sawmills Annual Budget Estimates Expenditures Fiscal Year: 2020- -2021 General Fund-I Interlocal Transfer  Budget Page: 18 Budget 2020-2021 Estimate $194,000 $194,000  Fund1  Last) Year  Current Year Actual to $194,000 $194,000  Estimated Entire Year $194,000 $194,000  Account  Account# Actual 2018- 2019 Budget 2019-2020 February 2020  Interlocal Trans Caldweil County 1-20-4296  $194,000 $194,000  $194,000 $194,000  TOTALS:    Town of Sawmills Annual Budget Estimates Expense Fiscal Year: 2020-2021 Utility Fund - Water Department  Budget Page: 19 Budget 2020- 2021 Estimate $91,000 $5,000 $42,000 $5,000 $7,000 $5,000 $30,000 $32,000 $500 $1,000 $1,000 $2,000 $5,000 $50,000 $7,500 $7,000 $400 $150 $30,000 $0 $5,000 $400 $0 $10,000 $5,881 $76,500] $9,800 $100 $5,000 $3,500 $25,000 $220,000 $45,000 $65,000 $o $792,731  Fund2 2-80-4100 2-80-4101 2-80-4103 2-80-4104 2-80-4106 2-80-4119 2-80-4120 2-80-4129 2-80-4130 2-80-4131 2-80-4132 2-80-4133 2-80-4134 2-80-4135 2-80-4136 2-80-4138 2-80-4149 2-80-4150 2-80-4151 2-80-4162 2-80-4170 2-80-4180 2-80-4199 2-80-4225 2-80-4275 2-80-4280 2-80-4285 2-80-4295 2-80-4515 2-80-4558 2-80-4560 2-80-4760 2-80-4999  Last' Year  Current Year Actual to  Account Name  Account# Actual 2018-2019 Budget 2019- 2020 February 2020  8977510 $53,000 $1,500 $21,000 $4,500 $4,500 $5,000 $20,000 $4,000 $100 $250 $1,500 $500 $3,500 $260,000 $6,500 $5,500 s0 $150 $0 $0 $4,000 $500 $o $8,500 $5,881 $0 $oj $50 $3,000 $400 $17,000 $212,000 $8,000 $15,000 $38,660 $704,491  Wages Overtime Empioyee Benefits Workers Compensation FICA&N MediTaxes Professional Fee's Legal ProfessionalFee's Engineer Equipment and Materials Freightl IN Travel & Schools Telephone Utilities Permits and Fees Repairs & Maintenance Postaga Printing Unemployment Benefits Non Refundable Taxes Expense Capital Outlay Capital Reserve Bank Service Charge Computer Expense Prior Year Expenditures Fuel Debt Service Payment-Cajah's MtnWL 2-80-4270 Debt Service Payment- -AM Meters 2-80-4271 Penalties and Interest Gash Over/Short Allowance For Bad Oebt Miscellanous Exp Materials & Supplies Water Purchases Tech Support Contracted Services Transfer to AMI Operating Transfor TOTALS:  $48,707 $1,733 $20,999 $3,611 $3,803 $4,344 $7,967 $7,200 $195 $240 $1,016 $315 $2,765 $14,285 $5,575 $5,657 $0 $115 $0 $0 $4,890 $503 so $6,989 $5,881 $o $0 $30 $2,673 $165 $16,442 $206,115 $3,238 $27,364 $0L $402,799  $55,000 $3,000 $23,000 $5,000 $5,000 $5,000 $30,000 $7,000 $500] $1,000 $1,000 $750 $5,000 $324,000 $7,500 $7,000 so $150 $15,000 $o $5,000 $400 $o $8,500 $5,881 $0 $oj $100 $5,000 $3,500 $20,000 $216,219 $10,000 $18,000 so $787,500  $33,793 $1,003 $13,818 $5,000 $2,663 $3,632 $12,732 $o $53 so $958 $215 $3,001 $8,734 $4,636 $3,785 so $104 $0 $0 $3,363 $40 so $3,475 $5,881 soj $o $18 $o $273 $8,265 $120,272 $4,532 $13,453 $38,660 $292,358    Town of Sawmills Annual Budget Estimates Expense Fiscal Year: 2020-2021 Utility Fund Sewer Department  Budget Page: 20 Budget 2020-2021 Estimate $36,000 $2,000 $15,000 $2,000] $4,000 $5,000 $2,500 $500 $500 $2,300 $16,000 $10,000 $40,000 $200 $200 $0 $0 $o! $2,000 $500 $1,500 s0 $125,000 $265,200  Fund2 2-90-4100 2-90-4101 2-90-4103 2-90-4104 2-90-4106 2-90-4120 2-90-4129 2-90-4130 2-90-4131 2-90-4132 2-90-4133 2-90-4134 2-90-4135 2-90-4149 2-90-4150 2-90-4151 2-90-4152 2-90-4199 2-90-4285 2-90-4295 2-90-4515 2-90-4760 2-90-4558  Last Year  Current Year Actual to  Account Name  Account # Actual 2018- -2019 Budget 2019-2020 February 2020  8977510 $33,000 $1,000 $15,000 $1,994 $2,600 $0 $1,000 $50 $100 $2,000 $14,000 $200 $15,000 $0 $250 $0 $0 $0 $2,000 $250 $1,000 so $120,000 $209,444  Wages Overtime Employee Benefits Workers Compensation FICA&N Medi" Taxes Professional Fee's Engineer Equipment and Materials Freight! IN Travel & Schoois Telephone Utilties Permits and Fees Repairs & Maintenance Unemployment Benefits Non Refundabie Taxes Expense Capital Outlay Capital Reserve Prior Year Expenditures Allowance For Bad Debt Miscellanous Exp Materials & Supplies Contracted Services Sewer Charges TOTALS:  $30, 464 $968 $12,149 $1,204 $2,405 $514 $0 $55 $0 $1,507 $11,844 $1,200 $25,188 $0 $272 so $0 $0 $1,532 $21 $90 $0 $106,054 $195,466  $34,000 $2,000 $16,000 $2,000 $4,000 $5,000 $2,500 $500 $500 $2,300 $12,000 $10,000 $17,000 sO $200 so $0 $0 $2,000 $500 $1,500 S0 $123,750 $235,750  $21,524 $697 $8,568 $1,994 $1,700 $0 $0 $16 $0 $1,162 $8,083 $150 $6,828 so $149 s0 So $o $0 $11 $554 s0 $60,602 $112,036    AGENDA ITEM8A  MEMO DATE: SUBJECT:  June 16, 2020 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Scott Bowers on winning the Recycle Rewards Program for the month ofJune. Mayor Pro Tem Keith Warren will present him with a Certificate of Appreciation. A thirty-two dollar ($32.00) credit will be added to the current  sanitation bill.  Recommendation: No Council action is required.    AGENDAITEM9A  MEMO DATE: SUBJECT:  June 16, 2020 Financial Matters: Approve Proposed Iran Divestment Act Certification with Western Piedmont Council of Governments  Discussion:  The Western Piedmont Council of Governments (WPCOG) has stated that they would need an Iran Divestment Act Certification signed stating that the Town of Sawmills is not listed on the  Final Divestment List created by the State Treasurer.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    50 YEARS  1880 Second Avenue NW]Hickory, NC 28601 PO Box 9026]Hickory,NC 28603 828.322.9191/Fax-8283225991/Www.wPcogor8  Western Piedmont Council of Governments Creative Regional Solutions Since 1968  Name of Counterparty:  IRAN DIVESTMENT ACT CERTIFICATION  As of the date listed below, the entity listed above is not listed on the Final Divestment List created by the  State Treasurer.  The undersigned hereby certifies that he or she is authorized by the entity listed above to make the  foregoing statement.  Signature Printed Name  Date Title  Iran Divestment List Verified by:  Western Piedmont Council of Government Employee  Date  Executive Committee: Barbara C. Pennell, Chairl Bob Floyd, Jr., Vice Chair Jill Patton, Secretary Johany Berry, Treasurer George B. Holleman, Past Chair At-Large Members: Wayne F. Abele, Sr.1 Kitty W. Barnes 1 John F." "Chip" Black I Bob Smyre - Executive Director, Anthony W. Starr Serving: Alexander Countyl Taylorsville! |Burke Countyl Connelly Springs! Drexell Glen Alpine) Hildebran! Morganton! Rutherford Collegel Valdese Caldwell Countyl Cajah's Mountain |Cedar Rock Gamewell Granite Falls] Hudsonl [Lenoir I Rhodhiss Sawmills] Catawba County! Brookford  Catawba! Claremont |Conover Hickory/Long' View! Maiden! Newton    AGENDA ITEM 9B  MEMO DATE: SUBJECT:  June 16, 2020 Financial Matters: Approve Proposed Contract Renewal with Western Piedmont Council of Governments  Discussion:  The current contract with the Western Piedmont Council of Governments (WPCOG) for planning services will expire on June 30, 2020 and will need to be renewed. If renewed, the enclosed The amount of the contract will not exceed twenty-four thousand two hundred four dollars ($24,204.00) and will be billed in equal twelve (12) monthly payments oftwo thousand seventeen dollars ($2,017.00). This expenditure is included in the FY 2020-2021 budget.  contract will be effective starting July 1,2020 and ending June 30, 2021.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    AGREEMENT BETWEEN THE THE TOWN OF SAWMILLS FOR THE PROVISION OF TECHNICAL PLANNING ASSISTANCB: JULY 1,2020- JUNE: 30, 2021  WESTERN! PIEDMONT COUNCIL OF GOVERNMENTS AND  This AGREEMENT, entered into on this the first day of July, 2020, by and between the Western Piedmont Council ofGovernments (hereinafter referred to as the "Planning Agency")and the Town of Sawmills, North Carolina (hereinafter referred to as the "Local Government");  WITNESSETHTHAT:  WHEREAS, the Planning Agency is empowered to provide technical assistance by the North Carolina General Statutes and by resolution passed by the Planning Agency on April 17, 1972. Technical assistance shall consist of the provision of services as described in Attachment  A, which is herein made a part oft this Contract; technical assistance to the Local Government and;  WHEREAS, the Local Government has requested the Planning Agency to provide such WHEREAS, thel Planning Agency desires to cooperate with the Local Government in every way possible to the end that the proposed activities are carried out in an efficient and professional  manner;  NOW,THEREFORE, the parties hereto do mutually agree as follows:  1. 2.  Personnel. That during the period of this Contract, the Planning Agency will furnish the necessary trained personnel to the Local Government. Travel/Printing. The Local Government will pay for expenses related to conferences, conventions, seminars, local travel, etc. of the personnel when the Local Government requests or approves travel related to the Local Governments planning program, or ifit is beneficial to both parties, the costs will be shared on The Local Government will also pay for expenses related to printing of report(s), mailings to advisory boards, and other costs notrelated to normal travel and staffing costs associated with personnel furnished by the Planning Agency. Compensation. That for the purpose of providing the funds for carrying out this Contract, the Local Government will pay the Planning Agency a fee not to exceed $24,204 (twenty-four thousand two hundred and four dollars) during the period beginning July 1, 2020 and ending June 30, 2021. These fees will be billed in twelve equal monthly payments of $2,017 (two thousand and seventeen dollars).  an agreed-upon ratio.  3.    Page e2of3  4.  Tminatiom.lodifiatiom: The Local Government may terminate the Contract by giving the Planning Agency a thirty-day written notice. Furthermore, ifthere is aneed to amend the proposal outlined in Attachment A, either party may do sO with Time ofPerformance. The Planning Agency shall ensure that all services required herein shall be completed and all required reports, maps, and documents submitted during the period beginning July 1, 2020 and ending June 30, 2021. Interest of Members, Officers, or Employees of the Planning Agency, Members of the Local Government, or Other Public Officials. No member, officer, or employee of the Planning Agency or its agents; no member of the governing body ofthe locality in which the program is situated; and no other public official ofsuch locality or localities who exercises any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any financial interest, either direct ori indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. Immediate family members of said members, officers, employees, and officials are similarly barred from having any finançial interest in the program. The Planning Agency shall incorporate, or cause to be incorporated, in all such contracts or subcontracts, aj provision prohibiting such interest pursuant Nondiscrimination Clause. No person in the United States shall on the grounds ofrace, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination with any program or activity funded in whole or inj part with funds available under the Housing and Community Age Discrimination Act of1975, as amended. No qualified person shall on the basis of age be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which Section 504, Rehabilitation Actef193asamendel. No qualified handicapped person shall, on the basis of handicap be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which receives or benefits from federal financial assistance.  the written consent oft the other.  5.  6.  to the purpose of this section.  7.  Development Act of1974, Section 109.  8.  receives or benefits from federal financial assistance.  9.    Page 3 of3  IN WITNESS WHEREOF, the Planning Agency and the Local Government have executed  this Agreement as of the date first above written.  LOCAL GOVERNMENT: TOWNO OF SAWMILLS  PLANNING AGENCY: WESTERN PIEDMONT COUNCIL OFGOV'TS.  By:  By:  Mayor  Executive Director  PLANNING AGENCY:  By:  By:  Town Manager  Chairman  Pre-audit statement:  This instrument has been preaudited in the manner prescribed by the Local Government Budget  and Fiscal Control Act.  By:  Local Government Finance Officer    ATTACHMENT A TOWN OF SAWMILLS TECHNICAL PLANNING ASSISTANCE: JULY1,2020 - JUNE3 30, 2021 WORK PROGRAMBUDGET  The following work program and budget are presented as descriptive of the work and dollar amounts called for in the agreement concerning planning activities by the Western Piedmont Council of Governments for the Town of Sawmills. The product(s) ofthe planning activities shall  be:  WORK PROGRAM  1.  Zoning and Subdivision Code Management  Technical assistance will be provided with Zoning Code Enforcement.  Technical assistance will be provided in the administration of the Town's Zoning Ordinance and Subdivision Regulations. Technical planning advice and opinions will also be provided to the Town Council, Town Manager, Planning Board and Board of Assistance to the public in interpretation of permitting and amendment regulations will be  Adjustment.  provided as directed by the Town Manager.  2.  Other Duties as Directed by Town Manager or Town Council  Iti is understood that priority changes and/or substitutions may be made by the Town Manager or Town Council as needed in other planning-related topics, not to exceed the  dollar/time/travel amount of this contract.  BUDGET  The contract budget, including all salaries, fringe benefits, travel expenses and indirect costs, totals $24,204 (twenty-four thousand twol hundred and four dollars)during the period beginning July 1,2020 and ending June 30,2 2021. These fees willl be billed in twelve equal  monthly payments of $2,017 (two thousand and seventeen dollars).    AGENDA ITEM 9C  MEMO DATE: SUBJECT:  June 16, 2020 Financial Matters: Approve Proposed Contract with Western Piedmont Council of Governments For Provision ofOrdinance Revision and 160D Planning Assistance  Discussion:  There have been revisions made to North Carolina Statute Section 160D. The Western Piedmont Council of Governments will provide assistance to do the Provision of Ordinance Revision and 160D Planning Assistance. The enclosed contract will be effective starting July 1,2020 and ending The amount of the contract will not exceed fifteen thousand dollars ($15,000.00) and will be billed in equal twelve (12) monthly payments of one thousand two hundred fifty dollars ($1,250.00).  June 30, 2021.  This expenditure is included ini the FY 2020-2021 budget.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    AGREEMENT BETWEEN THE THE TOWN OF SAWMILLS FOR THE PROVISION OF JULY 1,2 2020- JUNE 30, 2021  WESTERN PIEDMONT COUNCIL OF GOVERNMENIS AND ORDINANCE REVISION AND 160D PLANNING ASSISTANCE:  This AGREEMENI, entered into on this the first day of July, 2020, by and between the Western Piedmont Council ofGovernments (hereinafter referred to as the' "Planning Agency")and the Town of Sawmills, North Carolina (hereinafter referred to as the "Local Government');  WITNESSETHTHAT:  WHEREAS, the Planning Agency is empowered to provide technical assistance by the North Carolina General Statutes and by resolution passed by the Planning Agency on April 17, 1972. Technical assistance shall consist of the provision of services as described in Attachment  A, which is herein made a part oft this Contract; technical assistance to the Local Government and;  WHEREAS, the Local Government has requested the Planning Agency to provide such WHEREAS, the Planning Agency desires to cooperate with the Local Government in every way possible to the end that the proposed activities are carried out in an efficient and professional  manner;  NOW,THEREFORE, the parties hereto do mutually agree as follows:  1. 2.  Personnel. That during the period of this Contract, the Planning Agency will furnish the necessary trained personnel to the Local Government. Travel/Printing. The Local Government will pay for expenses related to conferences, conventions, seminars, local travel, etc. of the personnel when the Local Government requests or approves travel related to the Local Governments planning program, ori ifiti is beneficial to both parties, the costs will be shared on The Local Government will also pay for expenses related to printing of report(s), mailings to advisory boards, and other costs notrelated to normal travel and staffing costs associated with personnel furnished by the Planning Agency. Compensation, That for the purpose of providing the funds for carrying out this Contract, the Local Government will pay. the Planning Agency a fee not to exceed $15,000.00 (fifteen thousand dollars) during the period beginning July 1, 2020 and ending June 30, 2021. These fees will be billed in twelve equal monthly payments  an agreed-upon ratio.  3.  of$1,250.00 (one thousand two hundred and fifty dollars).    Page 2 of3  4.  Termination/Modifications. The Local Government may terminate the Contract by giving the Planning Agency a thirty-day written notice. Furthermore, ifthere is aneed to amend the proposal outlined in Attachment A, either party may do sO with Time ofPerformance. The Planning Agency shall ensure that all services required herein shall be completed and all required reports, maps, and documents submitted during the period beginning July 1, 2020 and ending June 30, 2021. Interest of Members, Officers, or Employees of the Planning Agency, Members of the Local Government, or Other Public Officials. No member, officer, or employee of the Planning Agency or its agents; no member of the governing body ofthe locality in which the program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any financial interest, either direct or indirect, in any contract or subcontract, or the proceeds thereof, for work tol be performed in connection with the program assisted under this Agreement. Immediate family members of said members, officers, employees, and officials are similarly barred from having any financial interest in the program. The Planning Agency shall incorporate, or cause to be incorporated, ina all such contracts or subcontracts, a provision prohibiting such interest pursuant Nondiscrimination Clause. No person in the United States shall on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination with any program or activity funded in whole or in part with funds available under the Housing and Community Age Discrimination Acto of1975.asamended. No qualified person shall on the basis of age be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which Section 504, Rehabilitation Actof1973, as amended. No qualified handicapped person shall, on the basis of] handicap be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which receives or benefits from federal financial assistance.  the written consent ofthe other.  5.  6.  to the purpose of this section.  7.  Development Act of1974, Section 109.  8.  receives or benefits from federal financial assistance.  9.    Page 3 of3  INV WITNESS WHEREOF, the Planning Agency and the Local Government have executed  this Agreement as oft the date first above written.  LOCAL GOVERNMENT: TOWN OF SAWMILLS  PLANNING AGENCY: WESTERN PIEDMONT COUNCIL OF GOV'TS. By:  By:  Mayor  Executive Director  PLANNING AGENCY:  By:  By:  Town Manager  Chairman  Pre-audit statement:  This instrument has been preaudited in the manner prescribed by the Local Government Budget  and Fiscal Control Act.  By:  Local Government Finance Officer    ATTACHMENT A TOWN OF SAWMILLS JULY1,2020 - JUNE30, 2021 WORK PROGRAMBUDGET  ORDINANCE REVISION AND 160D PLANNING ASSISTANCE:  The following work program and budget are presented as descriptive of the work and dollar amounts called for in the agreement concerning planning activities by the Western Piedmont Council ofGoverments for the Town of Sawmills. The product(s) oft the planning activities shall  be:  WORK PROGRAM  1.  Zoning and Subdivision Code Management  Technical assistance will be provided to draft a new Zoning Ordinance for the Town of Sawmills. The Planning Board will serve as the steering committee for the process. Technical planning advice and opinions will be provided to the Town Council, Planning Technical assistance will be provided to draft a new Subdivision Ordinance for the Town of Sawmills. The Planning Board will serve as the steering committee for the process. Technical planning advice and opinions will be provided to the Town Council, Planning Technical assistance will be provided in amending the current Zoning and Subdivision Ordinance to comply with the new General Statutes Chapter 160D, which consolidates current Town- and county-enabling statutes for development regulations (now in Chapters 153A and 160A) into a single, unified chapter. All Town and county zoning, subdivision, and other development regulations, including unified-development ordinances, will need to be updated to conform to the new law. The new General Statutes 160D updates are  Board and Stafft to facilitate this process.  Board and Staff to facilitate this process.  required to be revised and adopted by August 1, 2021.  BUDGET  The contract budget, including all salaries, fringe benefits, travel expenses and indirect costs, totals $15,000.00 (fifteen thousand dollars) during the period beginning July1,2020 and ending June 30, 2021. These fees will be billed in twelve equal monthly payments of  $1,250.00 (one thousand two hundred and fifty dollars).    AGENDA ITEM9D  MEMO DATE: SUBJECT:  June 16, 2020 Financial Matters: Approve Proposed Contract with Western Piedmont Council of Governments For Public Utility GIS Maintenance Services  Discussion:  Attached with to this memo is a contract from the Western Piedmont Council of Governments for the Provision of] Public Utility GIS Maintenance. The enclosed contract will be effective starting The amount of the contract will not exceed nine thousand two hundred forty-four dollars ($9,244.00) and will be billed in equal twenty-four (24)monthly payments ofthree. hundred eighty- five dollars and seventeen cents ($385.17). This expenditure is included in the FY 2020-2021  July 1, 2020 and ending June 30, 2022.  budget.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    AGREEMENT BETWEEN THE THE TOWN OF SAWMILLS FOR THE PROVISION OF JULY1,2020-: -JUNE: 30, 2022  WESTERN PIEDMONT COUNCIL OF GOVERNMENTS AND PUBLICUTILITY GIS MAINTENANCE SERVICES:  This AGREEMENT, entered into on this the first day of July, 2020, by and between the Western Piedmont Council ofGovernments hereinatterreferred to as the "Planning Agency")and the Town of Sawmills, North Carolina (hereinafter referred to as the "Local Government');  WITNESSETHTHAT:  WHEREAS, the Planning Agency is empowered to provide technical assistance by the North Carolina General Statutes and by resolution passed by the Planning Agency on April 17, 1972. Technical assistance shall consist of the provision of services as described in Attachment  A, which is herein made a part oft this Contract; technical assistance to the Local Government and;  WHEREAS, the Local Government has requested the Planning Agency to provide such WHEREAS, the Planning Agency desires to cooperate with the Local Government in every way possible to the end that the proposed activities are carried out in an efficient and professional  manner;  NOW, THEREFORE, the parties hereto do mutually agree as follows:  1. 2.  Personnel. That during the period of this Contract, the Planning Agency will furnish the necessary trained personnel to the Local Government. Travel/Printing. The Local Government will pay for expenses related to conferences, conventions, seminars, local travel, etc. of the personnel when the Local Government requests or approves travel related to the Local Government's planning program, or ifit is beneficial to both parties, the costs will be shared on The Local Government will also pay for expenses related to printing of report(s), mailings to advisory boards, and other costs not related to normal travel and staffing costs associated with personnel furnished by the Planning Agency. Compensation. That for the purpose of providing the funds for carrying out this Contract, the Local Government will pay the Planning Agency a fee not to exceed $9,244 (Nine thousand two hundred forty-four dollars) during the period beginning July 1, 2020 and ending June 30, 2022. These fees will be billed in twenty-four equal monthly payments of $385.17 (three hundred eighty-five dollars and  an agreed-upon ratio.  3.  1    seventeen cents).  4.  Temnatom.Modifiation: The Local Government may terminate the Contract by giving the Planning Agency a thirty-day written notice. Furthermore, ifthere is aneed to amend the proposal outlined in Attachment A, either party may do SO with Timeo ofPerformance. The Planning Agency shall ensure that all services required herein shall be completed and all required reports, maps, and documents submitted during the period beginning July 1, 2020 and ending June 30, 2022. Interest of Members, Officers, or Employees of the Planning Agency, Members of the Local Government, or Other Public Officials. No member, officer, or employee of the Planning Agency or its agents; no member of the governing body ofthe locality in which the program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with: respect to the program during his tenure or for one year thereafter, shall have any financial interest, either direct or indirect, in any contract or subcontract, or the proceeds thereof, for work tol be performed in connection with the program assisted under this Agreement. Immediate family members of said members, officers, employees, and officials are similarly barred from having any financial interest in the program. The Planning Agency shall incorporate, or cause to be incorporated, in all such contracts or subcontracts, a provision prohibiting such interest pursuant Nondiscrimination Clause. No person in the United States shall on the grounds ofrace, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination with any program or activity funded in whole or in part with funds available under the Housing and Community Age Discrimination Act of 1975, as amended. No qualified person shall on the basis of age be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which Section 504, Rehabilitation Actof1973, as amended. No qualified handicapped person shall, on the basis of handicap be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which receives or benefits from federal financial assistance.  the written consent ofthe other.  5.  6.  tot the purpose oft this section.  7.  Development Act of1974, Section 109.  8.  receives or benefits from federal financial assistance.  9.  2    INWITNESS WHEREOF, the Planning Agency and the Local Government have executed  this Agreement as of the date first above written.  LOCAL GOVERNMENT: TOWN OF SAWMILLS  PLANNING AGENCY: WESTERN PIEDMONT COUNCIL OF GOVTS.  By:  By:  Mayor  Executive Director  PLANNING AGENCY:  By:  By:  Town Manager  Chairman Pre-audit statement:  This instrument has been preaudited in the manner prescribed by the Local Government Budget  and Fiscal Control Act.  By:  Local Government Finance Officer  3    ATTACHMENT A TOWN OF SAWMILLS JULY1,2020-JUNE: 30, 2022 WORK PROGRAMBUDGET  PUBLIC UTILITIES GIS MAINTENANCE SERVICES:  The following work program and budget are presented as descriptive of the work and dollar amounts called for int the agreement concerning PublicUtilities GIS Maintenance Service activities by the Western Piedmont Council of Governments for the Town of Sawmills. The product(s) of  the planning activities shall be:  I.WORK PROGRAMISCOPE OF SERVICES  The general scope of services called for in this work program require the Planning Agency, on the behalf ofthe Local Government, to provide professional staff time to maintain the Local Government's GIS database for its utilities. The data can be accessed on1 the internet via ArcGIS Online, and allows multiple authorized users to view and edit data simultaneously, either on a computer or mobile device. As local government staff continues to grow accustomed to the GIS platform, the Planning Agency will consult with them in order to improve and adjust ArcGIS  Online applications and make them easier to use. II. DESCRIPTION OF SERVICES PROVIDED Planning Agency to the Local Government.  The following activities are descriptive of, but not limited to, the services to be provided by the  GIS Maintenance  The Planning Agency will maintain the utilities GIS database for the Local The Planning Agency will ensure that the GIS data remains accessible to authorized Local Government personnel. This GIS allows access and editing of water, sewer and stormwater, sign and digitized as-built data in the field using an internet-connected mobile device. This will be done by using ArcGIS Online The Planning Agency will support, archive and back up the Local Government's The Planning Agency will work with requests from Local Government staff to make the existing applications increasingly user-friendly and modify applications for The Planning Agency will provide oversight to the use ofGIS by Town personnel. A sample of GIS edits and added features will be reviewed for completeness and proper use of the GIS. Based on this review, Planning Agency staffwill meet  Government.  and Collector for ArcGIS. online work-order system. this purpose.  4    with Town staff to provide updated training, and the GIS system may be adjusted Planning Agency staff will be able to visit the Local Government up to seven (7) times to provide on-site assistance with working with the applications.  fori improved workflow.  II. OPERATIONS, RESOURCES AND SUPPORT RESPONSIBIEITIES  A. APlanning Agency GIS Analyst will provide services in oversight and performance oftasks required in this contract for services. The Analyst will primarily perform the required duties from the physical location oft the Planning Agency and occasionally Local Government offices. The Project GIS Analyst will be assisted in various facets oft the contract by other GIS staff from the Planning Agency office. B. The Local Government will be responsible for assisting the Planning Agency in maintaining the necessary Esri GIS licenses for both Local Government and Planning C. Planning Agency staff are covered by workers compensation insurance in accordance to State Statutes. A limited amount of other insurance is provided by the Planning Agency via relationship with the League ofMunicipalities. The Planning Agency does not provide automobiles or auto insurance to employees. All Planning Agency staff are required to have a valid driver's license, insurance and a vehicle that can be D. The Planning Agency will ensure that all GIS data and applications are compatible with current iOS-enabled tablets and smartphones, as well as Apple PCs. This will primarily be achieved via ArcGIS Online, Collector for ArcGIS, ArcServer and E. The Local Government will be responsible for purchasing and managing its own subscriptions to Esri's ArcGIS Online service. Dollars for this requirement are not  Agency use in fulfilling the requirements of this contract.  used for Agency purposes,  associated technologies. included in this contract.  IV.COMPENSATION  That for the purpose of providing the funds for carrying out this Contract, the Local Government will pay the Planning Agency a fee not to exceed $9,244 (Nine thousand two hundred forty-four dollars) during the period beginning July 1,2020 and ending June 30, 2022. These fees will be billed in twenty-four equal monthly payments of $385.17 (three hundred eighty-five dollars and seventeen cents).  5    AGENDA ITEM9 9E  MEMO DATE: SUBJECT:  June 16, 2020 Financial Matters: Request for Donation  Discussion:  The Town has received a request from the Sawmills Elementary Schoel-PTA(SA&Beta)tora  donation in the amount of one hundred fifty dollars ($150.00). There are sufficient funds in the budget for this request.  Recommendation:  Staffrecommends Council discuss this matter and decide how they wish to proceed.    Town of Sawmills  Johnnie Greene, Mayor Chase Winebarger, Town Manager  Funding Request:  Name of Organization:  Phone #:828-396-2610  Sawmills Elementary PTA (SA & Beta)  Permanent Address: 4436 Sawmills School Rd  City:  State: NC Fed Tax ID #:  Zip Code:  Granite Falls Contact Name:  28630  Jon Hawn  BL-3073384  Amount Requested:  Amount needed fori the Project: Project Begin/End Dates: 8/15/2019-06/30/2020  $150.00  Date Funds Needed: June 30 Complete description of project:  Help to support the Student Ambassador and Beta Club programs  How will the funds be used?  To provide rewards and incentives for the members who consistently perform above and beyond the  Normal.  How will this project benefit the community?  These are the groups that we take and perform community activities to promote a positive image for the  School and town.  Official Town Use Only  Date application received: sliolao Date approved/denied (circle one): Date check written:  Date presented to Council:_ Llvhao  Amount approved:  Available balance in Governing Body Expense Acct: 4400 60  Check #:  Amount:  Thisi instrument has been preaudited ini the manner required by the Local Government Budget and Fiscal Control Act. hpclg    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  June 16, 2020 Discussion: COVID-19  Special Revenue Fund For CARES Funding-  Discussion:  On June 2, 2020 Town Manager Chase Winebarger spoke with Mayor Johnnie Greene regarding CARES Funding-COVID-19. Mayor Greene spoke with Council on June 2, 2020 regarding creating a special revenue fund and a vote was taken by straw vote on June 2, 2020 as follows:  Melissa Curtis, at 8:42pm, voted in the affirmative; Clay Wilson, at 8:44pm, voted in the affirmative; Keith Warren, at 8:47pm, voted in the affirmative; Rebecca Johnson, at 8:49pm, voted in the affirmative; and Joe Wesson, at 8:52pm, voted in the affirmative.  By establishing a special revenue fund, all transactions in regards to revenue and expenditures  will be accounted for and reportable to all agencies involved.  Recommendation:  Staff recommends Council approve a special revenue fund for CARES unding-CovID-1y.    AGENDA ITEM 10B  MEMO DATE: SUBJECT:  June 16, 2020 Solid Waste Carts: Policy Recommendation  Discussion:  At last months meeting we discussed the need to reassess our policies regarding solid waste carts in Town. Currently, citizens can pay one solid waste fee and have up to 3 trash carts that the Town mush pick up and pay for the tonnage that is generated by those carts. We are nearly breaking even (but still losing money) on the one solid waste fee and 1st cart but we are 100% losing money on the 2nd and 3rd carts. This goes without mentioning that some residential customers, churches, businesses, etc. will pay multiple solid waste fees and therefore receive 3 carts with each fee. Ihave put together a plan and fee schedule that I feel is fair but also discourages excessive and unintended uses of solid waste carts. It limits the number of carts for residential and small commercial or business customers and places a "per cart" fee on solid  waste containers.  Recommendation:  Staff recommends Council approve updating the policy/practice of how we deploy solid waste  carts to the following: (See Attached)    Solid Waste & Recycling Cart  Fee Schedule  1. No longer charge Cart Fee at Town Hall ($70)  a. Because carts will now belong to Republic rather than the Town b. Requests for additional carts MUST still flow through Town Hall to ensure they  are billed properly.  2. Residential Customers  a. 4Cart MAX (3 Trash & 11 Recycle) b. 1Solid Waste Fee $10 =1 1 Trash & 1 Recycle C. 2nd Trash Cart = $5 d. 3rd Trash Cart = $10 e. $25/mo = MAX 3. Small Commercial Customers  a. 7Cart Max (6Trash & 1 Recycle) b. 1Solid Waste Fee $10 = 1Trash & 1 Recycle : 2nd Trash Cart = $5 d. 3rd Trash Cart=- $10 e. 4th Trash Cart = $10 f. 5th Trash Cart = $10 g. 6th Trash Cart=$ $10 h. $55/mo = MAX    MAYOR Johnnie Greene TOWN MANAGER Chase Winebarger TOWN PLANNER Hunter Nestor  TOWN COUNCIL Clay Wilson, Mayor Pro-Tem Keith Warren Rebecca Johnson Melissa Curtis Joe Wesson  EE  EOPORAEDY 90  Agenda Item 11A  PLANNING BOARD/TOWN COUNCIL MEETING  June 16th, 2020 6:00 PM  PLANNER'S STAFF REPORT Change ofUse/Occupancy  Background: Staff was working on a text amendment to track change of use and change of occupancy for the Town. After some research it was found that our current language in the  zoning ordinance already - requires this.  Current Text: 153.193  CERTIFICATEOFOCCUPANCYREQUIRED.  (A) A certificate of occupancy issued by the Zoning Enforcement Officer is  required in advance of:  (1) Occupancy or use of a commercial or industrial building hereafter erected, altered or moved for commercial or industrial purposes;  (2)Change of use of any building or land;  (3)A certificate of occupancy, either for the whole or a part of a building, shall be applied for coincident with the application for a zoning permit. The certificate of occupancy shall be issued within ten days after the erection or structural alteration of such building, or part, has been completed in conformity with the provisions of this chapter. If a certificate of occupancy is denied, the Zoning Enforcement Officer shall state in writing the reasons for refusal and the applicant shall be notified of the refusal. A record ofall certificates shall be kept on file in the office of the Zoning Enforcement Officer and copies shall be furnished on request to any person having a proprietary or tenancy interest in the (4)In addition, a certificate of occupancy shall be required for each non- conforming use created by the passage and subsequent amendments to  building or the land involved.  this chapter.  (B) The owner of such non-conforming use shall obtain a certificate of occupancy  within 30 days ofthe date ofs said passage or amendments.  (Ord. $120D, passed 2-19-2008)    Discussion:  With having the language of "A certificate of occupancy issued by the Zoning Enforcement Officer is required in advance of any change of use of any building or land" then any new building or change of use for an existing building must receive approval from Town Staff. Staff is adding this to the zoning permit and will be enforcing this. The intent is track any change in commercial businesses in the town. The new property owner or business owner (tenant) will need to receive a permit to complete county inspections. This will allow staffto ensure no business is operating at a location that is not permitted in that zoning district or not permitted overall in our ordinance. Staff will be working with the county to help enforce  this and make sure that everything is in compliance.  40761 US) Highway 321-A * Sawmills NC * (828)396-7903 (828)396-8955 fax  gsmsiomhsmiscm.  The Town of Sawmills does not discriminate ont the basis ofs age, sex, race, religion, national origin, disability, political affiliation, or1 marital status.    MAYOR Johnnie Greene TOWN MANAGER Chase Winebarger TOWN PLANNER Hunter Nestor  TOWN COUNCIL Clay Wilson, Mayor Pro-Tem Keith Warren Rebecca Johnson Melissa Curtis Joe Wesson  A GEn  CORPORATED  Agenda Item 11B  ANNUAL REPORT July 2019-June 2020  Planning Ordinance Section 151.06: An annual report shall be prepared ands submittedi to the Town Council by May ofe each year. The report shall include a comprehensive and detailedreview ofthe activities, problems and Due to all the changes this report is being provided at the end ofthefiscal year and  actions ofthe Planning Board as well as any budget requests and/or recommendations. includes all the activities that occurred lastfiscal year.  Overview:  Changes to Planning Board and Board of Adjustments - Combining the two  Boards  The new language combines/enables the Planning Board to also serve as the Board of Adjustments. The new text states the Board consist of6 members (4 in town and 2 from ETJ to remain proportional) and 2 alternates. This was done will help trying to find people to serve on the board, as well as giving the new combined Board more duties for more frequent meetings. With having 8 people on both boards, staff has decided tol have 6 full-time members instead ofthe previous language of5 5 for each board. The new language also allows for 2 alternates to be appointed in case a regular member cannot attend a meeting. The alternates must just One Rezoning (Zoning Map Amendment) was approved for 4198 HWY 321 A and further identified as Caldwell County PIN 2766727011 in Sawmills. The requested zoning map amendment was to change the property from H-B (Highway-  reside in either the corporate limits or within the ETJ.  Business) to R-15 (Residential High Density District) Approved/Adopted Regional Hazard Mitigation Plan  Planning Board. Activities: Planning Board Budget:  The Planning Board met two times between July 2019 and June 2020.  The board-related did not have any expenses that occurred in the reporting period. In FY19-20 Sawmills contracted with the WPCOG for one day a week of planning services.  1    Board ofAdjustment Activities:  The Board of Adjustment met one time meet between July 2019 and June 2020.  Approved one: zoning variance and one conditional use.  Project Management: Topics Include:  Planner attended various training opportunities.  Vacant Housing Economic Development Quasi-Judicial Hearings Plan Review Aira and Water Quality Hazard Mitigation  Subdivision Plats (3): family ysubdivision:1 minor subdivision:7 recombination:2 majorsubdivision:o exempt:1 Zoning Permits (38): Zoning FY2019:2020 TYPE Accessory Building New Construction (Stick Built) 7 Manufactured Homes Garage/Carport Residential Addition Commercial Dock Sign Other Total  NUMBER 15 2 1 5 1 1 2 4 38  Customer Requests: last fiscal year.  Planner provided zoning assistance to over 150 customers, consisting of various prospective buyers, realtors, property owners, developers, and concerned citizens during  2    Code Enforcement Activities:  TYPE Grass  NUMBER 16 11 2 2 2 3 8 44  Property Maintenance Minimum Housing Abandoned Mobile Home Livestock Other Zoning Other Total  Only 6 open cases for Code Enforcement all the others have been abated. Town demolished one house in 2019-2020. The Chenay Carter property located at 4361 Sawmills School Rd was demolished in the fall of 2019.. Alien was placed on the  property for the demolition and asbestos removal.  Property Address 2570 Baker Circle, Granite Falls, NC2 28630  Property Owner Carolyn Bray/ Robyn Brittan  Issue Rubbish  Abandoned Mobile Home/Garbage and 4486 SAWMILLS SCHOOL RD  4486. SAWMILLS SCHOOL RD TERESA ANNAS COMPTON  4353 ELI LANE/FANCY PL 4434. JESS DR 4095 GATEWOOD DR 2511 BAKER CIR  DWAYNE K and BRIDGET El MANN Garbage and Rubbish/Property Maintenance  DALE Ea and DEBRA MILLER DENISE DOTSON/WILLAMS ANNASII STEVE and MARY HAND  Garbage and Rubbish/Property Maintenance Abandoned Mobile Home/Minimum Housing Garbage and Rubbish/Property Maintenance  Code Enforcement Budget:  Ifthe Town would like to abate these open cases then more money will be needed to abate. The town set aside $20,000 for abatement and all oft that was used on the Chenay  Carter property.  3    AGENDA ITEM 13A  MEMO DATE: SUBJECT:  June 16, 2020 Updates: Code Enforcement Monthly Report  Discussion: the town. Recommendation: No Council action required.  The attached report shows the progress that Planner Hunter Nestor continues to make throughout