57  Minutes January 9, 2012 7:00 pm Town Hall  Spring Hope Board of Commissioners Meeting  Aregular meeting of the Spring Hope Board of Commissioners was held at 7 p.m. in the Members present were Mayor Buddy Gwaltney, Commissioners Bill Newkirk, Lee Bissett, Nancy Walker and Drew Griffin. Commissioner Clyde Best was absent Also present were Town Manager John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards and Police Chief Tim Denton. Newspapers represented were Joanne Cooper Nashville Graphic and Ken Murchison Spring Hope Enterprise. Citizens present were: Robbie Jones, Contractor Brent Pullam, Bennie Matthews and  Commissioners Room at the Spring Hope Municipal Building.  Phillip Mills  Mayor Gwaltney called the meeting to order.  Commissioner Bissett made a motion to accept the minutes as written; Commissioner  Griffin seconded and the motion passed unanimously.  ChiefTim Denton gave his report; he said that Clint Smith had put in his resignation effective February 1, 2012, but wanted to stay part-time. He also told the board that he Mayor Gwaltney asked the board for a motion to open the public hearing to discuss the rezoning of 702 East Nash Street from R-15 to General Business. He said that the Planning Commission had already approved the action ini their last meeting. Mr. Holpe reminded the board that the same property had already been rezoned from General Business to R-15 back in 2006. He also said that all of the adjoining property owners had been notified of this meeting. Robbie. Jones the owner of the property asked if the hearing could be postponed until next month. Mr. Holpe told the board that he had spoken to Town Attorney; Mark Edwards and that the hearing could be held and the Commissioner Bissett made a motion to go into public hearing; Commissioner Griffin Spring Hope resident and adjoining property owner Bennie Matthews asked the board what the traffic patterns would be like if the new Dollar General was built on the proposed site. Mr. Holpe showed him a map that was provided by the contractors and  had three applications to go over for new hires.  decision made later.  seconded and the motion passed unanimously.  3A3    58  Brent Pullam, the contractor involved explained that there would be two driveways. He said one driveway would be on Louisburg Road and the other one would be on East Nash. He also said the one on East Nash would only allow for a right turn out of the parking lot sO that the traffic would not build up. Mr. Matthews said he understood and had no more questions. Commissioner Griffin asked how long the project would take; Mr. Pullam said that he had seen these buildings go up in a matter of a couple of Commissioner Griffin made a motion to close the public hearing; Commissioner Bissett Mike Meyers from Envirolink told the board that they were in the process of answering a violation received from the state and that it would be done by the end ofi the week. He: said that all the lift station automatic phone calls had now been re-routed to call Envirolink. He also said that he would check on the complaint from Kathy Wiggs about the School Street hole. Mr. Meyers said that he felt like everything was beginning to run Mr. Holpe asked the board to approve a budget amendment that would put $15000.00 back in Fund Balance that had been borrowed the previous year for Powell Bill improvements. Commissioner Griffin made a motion to have the funds moved from the recent Powell Bill allocation back to Fund Balance; Commissioner Newkirk. seconded and Mr. Holpe asked the board to consider a previous request to approve a budget amendment to grant pay increases for employees that would change General Fund and Water/Sewer salary line items. Commissioner Griffin asked Mr. Holpe what the percentage of raises would be; he said 3.3%1 to 3.4%. Commissioner Bissett said that he thought they should wait until the full board was present before they decided on raises Mr. Holpe asked the board to consider al budget amendment to transfer monies into the unemployment line item. He said that there had been an unemployment claim paid by Commissioner Bissett made a motion to approve the amendment as stated; Commissioner Griffin seconded and the motion passed unanimously.  months depending on the weather. seconded and the motion passed unanimously.  smoothly and welcomed any suggestions from the board.  the motion passed unanimously.  and the rest of the board agreed.  the state and the town had to reimburse them.  The Town Attorney Mark Edwards told the board that the Department of Transportation wanted both speed limit resolutions approved sO that the limit would be balanced going both north and south including; Nash Street, Pine Street and Branch Street. Commissioner Griffin made a motion to accept both resolutions as written; Commissioner Mr. Holpe informed the board that the money for the sale of the garbage truck had been  Bissetts seconded and the motion passed unanimously.    received and deposited. He suggested that the money could go to the Park Grant to with the $55,000.00 local match. Commissioner Newkirk said he thought that should help Mr. Holpe told the board that the financial report was looking very solid on the General Fund side. But that there was a small deficit in Water and Sewer due to some unforeseen Mayor Gwaltney asked ift there were any newi items by the board. Commissioner Bissett asked if the owners of Fresh Fair were ini the right zone to have a sweepstakes machine. Mr. Holpe said no that was only for heavy industrial which was further down near the old Masonite Plant. Commissioner Griffin had no new business. Commissioner Newkirk said hel had noticed that Progress Energy had been working on the lights that were out and he appreciated their effort. Commissioner Walker said she had no new business. Commissioner Bissett made a motion to adjourn; Commissioner Griffins seconded and the  wait and eventually give them some of that money.  issues with the Waste Water Treatment Plant.  motion passed unanimously.  SPRING 8  Submitted by: hlubiiclbos Michele K. Collins Town Clerk  Attest:  Mayorf    68  Minutes February 13,2012  Spring Hope Board of Commissioners Meeting  Aregular meeting oft the Spring Hope Board of Commissioners was held at 7 p.m. ini the Commissioners Room at the Spring Hope Municipal Building. Members present were: Mayor Buddy Gwaltney, Commissioners Walker, Newkirk, Also present Town Manager John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards, Enviorlink owner Mike Meyers and Police ChiefTim Denton. Newspapers present were. Ken Murchison from The Spring Hope Enterprise and Amanda  Griffin and Best. Commissioner Bissett was absent.  Clark from The Nashville Graphic.  Residents present were. Robbie and Deborah Jones, and the Boy Scouts.  Mayor Gwaltney called the meeting to order Commissioner Newkirk gave. the invocation  Commissioner Griffin made ai motion to approve the minutes of January 9, 2012 as written; Commissioner Newkirk seconded and the motion passed unanimously. Mr. Holpe asked the board to recall the public hearing that was held on January 9, 2012 to change the zoning at 702 East Nash St. from R 15t to General business using a special use permit in a special use district. This would accommodate ai retail business thati is greater than 5000 square feet. He said that the plans had been reviewed at the prior meeting and that the Planning Board had recommended that the change be made. Mr. Holpe said that the Jones family was there and had: finalized all the paperwork. Mr. Jones said that he was ready to go ahead with the zoning ift the town was in agreement. Mayor Gwaltney asked the board ift they had any questions for the. Jones or the developer Brent Pulham who was present. With: no questions Commissioner Griffin made a motion to rezone the property from R1 15 to General Business special use district with a special use permit to operate a general retail business greater than 5000 square feet; Commissioner Mr. Holpe asked the board to look at the information for the Park Committee Project. He said that hel had begun fund raising efforts to meet the local match of $55,000.00 for the project. He asked the board to start to consider whether they wanted to contribute all the money that was made from the sale of the garbage truck which was about $17575.00. He told them that the committee had received money from The Town of] Momeyer as well as from a couple of companies in the area and'that the county had agreed to accept less for the next three years so that money could go to the park. Commissioner Griffin asked if the Chamber had promised any amount ofr money, Mr. Holpe said no. Commissioner Newkirk said that he didn't think that the whole $17000.00 from the sale oft the truck  Newkirk seconded and the motion passed unanimously.    should go to the park. Commissioner Best said that he thought all the money from the sale oft the garbage truck should go to the project since the town had already committed to it., He said that the town will have to tighten their belts and use the money. Commissioner Griffin said maybe there might be other monies comingi in by the end of the project but for now it should bej put aside. Mayor Gwaltney told the board that they didn'thave to decide today, sO the board decided to table the issue. The Town's CPA Gerrelene Walker told the board that the town's audit was: much better than in priors years. She said that she was happy to see that the town had controlled spending and kept the financials under control. Ms. Walker also said that she thought that the segregation of duties was working well and that was one oft the reasons that the audit looked SO good. Ms. Walker asked ift the board had any questions, Mr. Holpe said that he wanted them to know that he appreciated the fact that Ms. Walker was always available. Mayor Gwaltney said that he was used to the negative comments and was surprised and happy that the audit had come out SO good. Commissioner Newkirk said that he thought it was a great idea that everyone was cross-trained; Ms Walker said that she agreed that it wasn'ta good idea to have just one person dominant on duties. The Mike Meyers from Enviorlink told the board that he was working on a solution for the hole on School St. He said he thinks that the's solution is to replace the whole area oft that street. Commissioner Best asked Mr. Holpe ifhe knew when School St. was scheduled to come up on the list that the town had ofs streets to be worked on. Mr. Holpe said that he could check the: map and let the board know. Mr. Meyers said that the town was losing some: revenue because people were getting water and not being billed. He also said that he thought the town needed to change al lot oft the water meters in town. Mayor Gwaltney asked Mr. Meyers how many meters were not being billed but getting water, Mr. Meyers said he didn'thave ai number but it was significant. He said that he was working with the town office to identify and fix this matter. Commissioner Newkirk said he didn'tunderstand how the meters that weren'tmoving could happen more than once without being fixed. Mayor Gwaltney asked ift the town buildings had meters and he was told yes by Mr. Holpe. Commissioner Griffin asked ift the issues with the state fine had been resolved, Mr. Meyers said that they had answered the violation and was waiting for ther result. Mr. Meyers told the board that they had gotten the cemeteries under control as ChiefDenton gave his report; he said that there was a strong armed robbery down at Ash Mr. Holpe presented documentation to the board and asked them to: reconsider the employee raises that he had requested at aj prior meeting. He reminded the board that the town had set aside some monies in a capital fundi in General fund and Water and Sewer. Commissioner Griffin said that he thought it was not a good idea with the economy to give any raises and that the employees should be grateful to have aj job. Mayor Gwaltney said that it was unheard oft to grant 5.4 or 6 percent raises in these times. Commissioner Newkirk said that maybe the percentage was larger because the employee maybe the  board thanked. Ms Walker.  far as the mowing and weeds.  Street Recreation but that it was the only crime for the month.    62  lowest paid and that the board should go with the town manager's suggestion. Commissioner Best said that he would agree to a 2% raise for everyone. Commissioner Best made a motion to give a 2% raise to all employees; Commissioner Griffin seconded the motion passed 3 to 1 with Commissioner Newkirk voting against. Mr. Holpe told the board that he was scheduled to go see the Local Government Commission in a few weeks to discuss the financing for the new Waste Water Treatment Plant. He said that he was hoping that the project would begin in April. He also said that the CDBG project was coming along well and the people doing the work had put down Mayor Gwaltney asked the Commissioners ift they had any new business. Commissioner Walker told the board that she went to the ethics class and thanked the town for sending her. Ms. Walker also said that she thought that the Spring Hope sign coming into town should be replaced because it had some graffiti painted on it. Commissioners Griffin and Newkirk had no new business. Commissioner Best said that he thought the board should be notified before any street lights were replaced or added. He also mentioned that he would like to change the meeting date to the first Monday oft the month instead oft the Commissioner Best made a motion to have any request about the streetlights to be brought tol Mr. Holpe then to the board; Commissioner Newkirk seconded and the motion Commissioner Best made ai motion tol have the meetings moved to the 1#N Monday ofthe month instead of the second; Commissioner Walker seconded and the motion passed Commissioner Griffin made a motion to adjourn; Commissioner Walker seconded and  the asphalt on Franklin Street.  second.  passed unanimously.  unanimously.  the motion passed unanimously.  Submitted by: Michele K. Collins Town Clerk  hachkb CocL  Attest:  3doH  Mayor James  III  R        63  SPECIAL USE PERMIT March 2012  This is to certify that the Spring Hope Board of Commissioners, at its March 5, 2012 meeting, upon a duly adopted motion did grant a Special Use Permit to the Spring Hope Chamber of Commerce to be effective at once to operate a Farmers Market at the Depot Area on Tuesday's,  Friday's, and Saturday's from 8: am, to 2 pm.    N  Jarres F. Gwaltney) A Mayor  Attest:  D  huhkeloos Michelel K Collins Town Clerk    64  Minutes March 5, 2012 7:00 pm Town Hall  Spring Hope Board of Commissioners Meeting  Ar regular meeting of the Spring Hope Board of Commissioners was held at 7 p.m. in the Members present were Mayor Buddy Gwaltney, Commissioners Bill Newkirk, Lee Also present were Town Manager John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards and Police Chief Tim Denton. Newspapersi represented were Amanda Clark Nashville Graphic and Ken Murchison Spring Hope Enterprise.  Commissioners Room at the Spring Hope Municipal Building. Bissett, Nancy Walker, Clyde Best and Drew Griffin.  Mayor Gwaltney called the meeting to order. Town Attorney Mark Edwards gave the invocation.  Commissioner Walker asked the board if the minutes should be altered to reflect what she thought the motion about the employee raises covered. Mr. Holpe told her that she was correct that there was conversation about revisiting the question of raises but that itv would be at the budget meeting. Commissioner Best said that he made the motion Commissioner Best made a motion to approve the minutes as written; Commissioner Commissioner Newkirk told the board that he did not think that the vote on the employee raises being tabled until all the members were there was correct procedure. He said the purpose of a quorum is sO you can vote without all of the members. Mr. Holpe asked thel board to consider renewing the special use permit for the Chamber of Commerce to operate the Farmer's Market in the depot area. Mr. Holpe said he was requesting tol have the permit to be renewed for a year and so that it could operate from 8a.m. to 2p.m. on Tuesday's, Friday's S and Saturday's. Commissioner Best asked if there were any reason that they couldn't just issue a permit for as long as the market wanted to operate instead of just a 12 month period. Mr. Holpe said it was up to the board. The members agree that the market was a positive to the town. Town Attorney Mark Edwards said that there was no legal reason that they couldn'ti issue the permit for  and that the minutes reflected exactlywhat he said. Griffin seconded and the motion passed unanimously.  as long as the Chamber wanted the Farmer's Market.    b5  Commissioner Best made a motion to renew the special use permit and deleting the stipulation oft the 12 month period from the permit; Commissioner Bissett seconded and Mr. Holpe asked the board if they wanted to use all the monies made from the sale of the garbage truck for thel local match for the Park Grant. He told them that there wasa total of $17,575.00 available from the truck sale and along with the donations there should be at total of $30,430.00 fori the local match of $55,000.00, ifa all the truck money isu used. He added that he had also asked the Chamber to contribute $3,000.00 a year for the next 3 years and that it would bring the total to $39,430.00. Mr. Holpe said that they are still in the process oft fund raising and that he had contacted several people and asked them to donate. Commissioner Best said that he thought the money from the truck should be set aside for the park since they! had already madé a commitment to the project. Commissioner Bissett agreed and said that it was too late to back out., He said that he thought it would be harder later on to get the money. He asked Mr. Holpe ifh he thought it was a good idea to use all the money from the garbage truck. Mr. Holpe told Commissioner Best made a motion to use all oft the! profits from the sale of the garbage Commissioner Newkirk said that he was unhappy that the board was making the decision to give money to the park and not taking care oft the employees. He said that Commissioner Griffin seconded and the motion passed unanimously.  the motion passed unanimously.  him that it would be a big help toward the fund raising. truck for part of the town'sl local match fori the park; was wrong and not the correct way to do things.  Mr. Holpe told the board that Red Wells Outfitters; a shop owner in town wanted to have a grand opening for his store on April 28"h. He said along with the Showside Restaurant they want to request to close down the West end of Railroad and Main Streets near their businesses. Mr. Holpe said they would have music and family activities for everyone to enjoy. Commissioner Bissett said that hei thought it was a good idea. Mr. Holpe reminded the board that there would be no! Spring in Spring Hope. Commissioner Bissett made a motion to close the portion of West Railroad Street and West Main Street from Walnut Street to Pine Street on April 28th from 10a.m. to 4p.m.; Dean Holmes was present for Envirolink. He said that they got bids to do the work on School Street and were, just waiting for an okay from the town. He said that the lowest on was $4,600.00. Commissioner Newkirk asked him how much money the other bid was, he said $10,000.00. Dean also said that it has been hard to finish the work on the drainage pipe at. James Shepard's Poplar St. home because oft the rain but that they were still working on it. He also mentioned tot the board that there was a pre-bid  this year sO this event could be nice for the town.  Commissioner Griffin seconded and the motion passed unanimously.  meeting for the project at the Waste Water Treatment Plant.    b6  Police Chief Denton told the board that in. January 2013 the federal government was changing the mandate for the radio. But that Spring Hope should be in compliance  without having to spend any money.  Town Attorney Mark Edwards said hel had nothing new.  Mr. Holpe told the board that things were looking better with the budget this year. He asked the board if they wanted to have a retreat meeting on a Saturday morning rather then the short ones they had last year. The board decided that they wanted to do the one Saturday meeting rather then having them before the regular meeting. They decided to do it on Saturday March 31st at 8:30a.m. until 11a.m. Mr. Holpe asked the attorney Mark Edwards ifi it was okay to recess the meeting rather then have to puta a notice ini the paper for the retreat meeting. Mr. Edwards said that would be fine. Mr. Holpe said that he was going with the engineer and the finance officer to talk informally to some oft the Local Government Commission members about the interim financing. Mayor Gwaltney asked if the Commissioners had any new business. Commissioners Walker, Newkirk and Griffin had no new business. Commissioner Best asked ifthe schedule of the park renovations had to be followed in the specific order. Mr. Holpe said no but that they wanted to doi the tennis courts first since Megan Bailey had raised money and it was her senior project. Commissioner Best asked about the picnic shelter and why it was on the list for park improvements since the town got money from FEMA to fix the damaged one. Mr. Holpe said that they were referring toi the picnic slabs that needed tol be refurbished. Commissioner Bissett had no new business. Commissioner Griffin made a motion to recess the meeting until March 31s at 8:30a.m.; Commissioner Bissett seconded and the motion passed unanimously.  He said the official meeting would take place sometime after that.  Submitted by: hAuRECooRes Michele K. Collins Town Clerk  Attest:  Mayor    64  BUDGET ORDINANCE AMENDMENT  BEI IT ORDAINED by the Governing Board oft the Town of Spring Hope, North Carolina, that the following amendment be made to the annual budget ordinance for the  fiscal year ending June 30, 2012:  Section 1. To amend the General Fund, the appropriations are to be changed as  follows: Acct. No 10-5000-8000 New' Town Hall 10-3970-0000 Transfer from Water/Sewer  Increase $23,000.00  Decrease  $23,000.00  Section 2. Copies ofthis budget amendment shall be furnished to the Clerk to the  Governing Board, and to the Budget Officer for their direction.  Adopted this 2nd day of April, 2012  Attest:  hlhikk C  Michele K Collins Town Clerk  Buddy Gwaltney Mayor    LB  Minutes April 2, 2012 7:00 pm Town Hall  Spring Hope Board of Commissioners Meeting  Aregular meeting oft the! Spring Hope Board of Commissioners was held at 7 p.m. in the Members present were Mayor Buddy Gwaltney, Commissioners Bill Newkirk, Nancy Walker, Clyde Best and Drew Griffin. Commissioner Lee Bissett was absent. Commissioner Newkirk made a motion to approve the minutes of March 6, 2012 as written; Commissioner Walker seconded and the motion passed unanimously. Mr. Holpe told the board that the headstones that were down at the Oakdale cemetery that weren't put back up by Envirolink could be put back by Clinton Hedgepeth. He said that Clinton would put thei remaining headstones up and seal them for $805.00; he also said that he would seal the ones put back up by Envirolink for an additional $350.00. Mr. Holpe told the board that there was money ini the cemetery budget to doi the worki if Commissioner Best made a motion to hire Clinton Hedgepeth to set and seal the remaining downed headstones at Oakdale Cemetery and seal the ones that were put back up; Commissioner Griffin seconded and the motion passed unanimously. Mr. Holpe informed the board that the Spring Hope Chamber wants to recommend that Alan Newcomb be appointed toi the Revitalization Commission. He said that this was the appointee from the chamber but that the board had to approve it. Commissioner Best made a motion to accept the recommendation from the chamber and appoint Alan Newcomb to the Revitalization Commission; Commissioner Griffin Mr. Holpe said that the Spring Hope Fireman wanted to ask to close West Main and Railroad Streets from Pinei to Ash St. for Fireman's Day on August 26th from 2pm to 6pm. He said that they would have al band, provide port a potties, and do all the clean up. Mr. Holpe said alli the needed was the permission to close the streets. Commissioner Best asked ifi it was okay toj just approve ai fireman's day on a Sunday in case of bad weather Commissioner Griffin made a motion to approve to close the streets for fireman's day on a Sunday in August; Commissioner Newkirkseconded and the motion passed  Commissioners Room at the Spring Hope Municipal Building.  they wanted Clinton to doi it.  seconded and the motion passed unanimously.  and a date change, everyone agreed.  unanimously.    69  Mr. Holpe told the board that the $23,000.00 transfer for thei town hall payment was just a paper transfer to gett the money out of water and sewer and put it in the general fund. He: said that he needed them to approve a budget amendment for that amount. Commissioner Griffin made a motion to transfer the $23,000.00 from water and sewer to general fund for the town hall payment; Commissioner Walker seconded and the Mr. Holpe told the board that he had gone to the Local Government Commission with the engineer and the town clerk to discuss the Waste Water Treatment Project. He said that they told him that the board would have to approve an updated resolution since the one on file was over a year old. He told them that the interim financing would need to be complete sO that the project could begin. Mr. Holpe told the board that the USDA required that the town spend the loan money first before they disbursed any funds. He said that the annual payment would be a little more than $14000.00 a year for fort the repayment oft the loan andi that the USDA would ultimately be thel holder 40years ofthe loan. Mr. Holpe said that the board would need to have aj public hearing on or near April 16th to be able to meet all the requirements and deadlines. The board decided to have a public hearing at 12:00 pm on the 16th to discuss and possibly approve the resolution for the interim financing. Mr. Holpe told the board that the bid opening Mike Meyers with Envirolink gave his report. He told the board that he was in the process of getting some estimates for road paving. He also said that they were starting to clean the sewers andi that the mowing oft the town properties had begun. He said that the non-revenue water is down to about 20% and said that there were about 14 stopped meters. Commissioner Griffin asked ift that meant there was water going through the meters but not being registered; Mr. Meyers said yes. Commissioner Newkirk asked ift the stopped meters were going to residences, Mr. Meyers said some of them were residential but that some were also non residential meters. He said that he had begun with the mailing of the water report toi the residents. Commissioner Griffin asked what would be a reasonable percentage of non-billed water, Mr. Meyers said about 15% is the goal and that the reason for it could be slowed water or water used Chief Denton told the board that the first phase ofi in service training had been completed. He: said that there were: some calls ofs shots fired but have not located the person that they think is doingi it. He mentioned that there was a home invasion and the victim had identified some of the suspects and that she was assaulted. Chief Denton told the board that they really needed to keep the part-time officers on the payroll because oft the fact they are short handed and needed the coverage. Town Attorney Mark Edwards said he didn't have anything new.  motion passed unanimously.  would bei the next day.  thet fire department.  by    70  Mr. Holpe said that Red Wells and Showside had canceled their plans to have a grand He told the board that as far as the CDBG project the hole on Montgomery Street had been fixed and the road was paved. He said that the water and sewer work on Franklin Street had also been completed and they would be finishing upi the paving very soon. He said that the CDBG housing project would begin soon and that David Harris from Mr. Holpe told the board that the chamber had committed to give the park project $2,500.00 a year for the next three years. He also told the board that as far as the STEP program progress he was pleased with the turn out at the meeting and that he should He said that the county had received a 100% grant for the hazard mitigation plan and that the town had an option to have their plan upgraded at no cost. The board said that Commissioner Walker asked what the procedure for the people to get on the agenda to speak at the meeting. Mayor Gwaltney told heri that they could geti int touch with the clerk and be put on the public form. He asked if they were there and ift they had any questions. Ms. Lille Roberson asked if there were any additional funds or plans to doi the curb and gutter work on Herndon St. She said that they were promised that when the next grant came upi it would be fixed. Mr. Holpe said that he would have to check with David Harris on that issue. Ms. Hattie Mae Hinton told the board that the sidewalk on Branch Street was dangerous and needed to be fixed. Mr. Holpe said that he would take a look at it and see if something could be done during Powell Bill time. Ms. Irma Morgan mentioned that on her street; Wilkins St. there was no sewer service and that they wanted it. Mr. Holpe said that fori the current program the condition oft the housing was: SO good oni that street that it couldn't be funded ati this time. Mayor Gwaltney said that hei thought that had already been taken care of and that she was entitled to sewer as at town resident. Ms. Annie Perry said she would like to request the paving of School Street not only because it needs it but the old teacher's home is down there and it would be nice to have it paved. Commissioner Newkirk said he would also like to see. School St. paved since the road is used al lot with the funeral home next door. Commissioner Best made a motion to recess the meeting until April 16th at 12:00pm;  opening celebration.  Harris and Associates would be taking care ofit.  know within the next few weeks ift the town got the award.  they wanted tol be a part oft the county plan.  Commissioners Griffin and Best had no new business.  Commissioner Walker seconded and motion passed unanimously.    % 71  Submitted by:  o  Michele K. Collins Town Clerk  Attést:  E  Cags    Minutes April 16, 2012  Spring Hope Board ofCommissioners Recessed Meeting  Arecessed meeting oft the Spring Hope Board of Commissioners was held at 12 p.m. in Members present were Commissioners Griffin, Best, Newkirk, Walker and Bissett. Mayor Gwaltney was absent. Mayor Pro Tem Clyde Best presided over meeting. Also present Town Manager John Holpe, Town Clerk Michele Collins and Town Engineer  the Commissioners Room at the Spring Hope Municipal Building.  Kevin Varnell.  Mayor Pro Tem Clyde Best called the meeting to order.  Kevin Varnell said that he was going to go over all oft the information according to the agenda. He told the board that the bids were open on April 3rd and asked the board to refer tot the sheet in the packet. Hei told them that thel lowl bid was! $1,283,920.00 which was significantly over the estimated project number dfapoamitely,5as0oo. He said that negotiations with the low bidder produced a new numberc of$1,156,255.00, which is roughly $127,665.00 less. Mr. Varnell said that it was approximately $347,000.00 more then the original monies that were promised from the USDA. He said that thet town had gone back and asked for additional funds and that the USDA is trying to come up with a loan/grant combination offunds. Commissioner Best asked how the first estimate was: SO off of what the actual price of the work is now. Kevin told him that the project had begun in 2007 andi that prices had risen since then. He said that C.T. Clayton had gotten this price nearly 5 years ago. Mr. Varnell said thati if the town backed out nowthe $10,000.00 already paid would be lost and that a new plant would cost as much as $2,000,000.00. He also mentioned that the repairs on the existing plant are going to probably begin to be costly since this plant had not been rehabbed since the 70's. Commissioner Bissett asked if this scenario was thel best option fori the town, Kevin replied yes that the existing plant was not handling the permit limits well. Kevin said that to rehab the plant the town already has would cost close to $1,000,000.00. Kevin reminded the board that at this point approximately $700,000.00 oft the project was grant money and that if the town turns down the money it probably would not be offered again. Commissioner Newkirk said that he thought it was smart to find the money and try to do something about the plant. Commissioner Best said that the main thing that he was upset about wasi the overrun of the cost oft the project Mr. Holpe told the board that an additional meeting would be necessary on April 231to meet with Thurman Murphy the representative from the USDA. Kevin said that this meeting was necessary because all oft the paperwork needs to be in by April 26th. Mr. Holpe said that it looked like thet town needed an additional $488,000.00 and not    79  $347,000.00 that was originally thought according tot thel letter that he had received a few minutes before the meeting started. Commissioner Bissett asked how long the plant that the town was going to purchase had been shut down. Kevin said that the plant had been offline according tot the USDA since 2007 and that it was working when it was shutdown. Commissioner Walker asked what would happen to the old plant and the parts. Kevin said it was basically not much value toi it but some parts would be used and the rest carried away. Commissioner Bissett said he would like al breakdown of what was actually being purchased; Kevin said that he would try to provide that to the board. Mr. Holpe said the final breakdown was as follows; the town needs an additional $488,000.00 offunds and that there would have to be an additional $25,000.00 added to the $14,000.00 payment every year fori forty years ift no grant funds were given and make the payment $39,000.00 with a $1.75 rate increase fori the minimum bill. He also said that if some grant monies were given then there would be an addition $14,000.00 added to the payment and make it around $29,000.00 with a $1.60 increase fori the Commissioner Bissett made a motion to go into public hearing regarding the resolution fori interim financing; Commissioner Griffin seconded and the motion passed  minimum bill.  unanimously.  Commissioner Best asked if there were any questions.  Commissioner Griffin made a motion to go forward with the resolution to approve a request fori interim financing in the amount not to exceed $768,000.00 for the new Waste Water Tréatment Plant and to send the paperwork to Thurman Murphy; Commissioner Walker seconded ther motion and the motion passed unanimously. Commissioner Bissett made a motion to recess the meeting to Monday April 23da at  noon; Commissioner Newkirk seconded and the motion passed.  Submitted by: huhktlni Michele K. Collins Town Clerk  OF SPFING NORTH CAROLINA  Attest:  Mayor    RESOLUTION  RESOLUTION: AUTHROIZING THE FILING OF AN APPLICATION: FOR APPROVAL OF. Al FINANCING AGREEMENT AUTHORIZED BY NORTH WHEREAS, The Town of Spring Hope, North Carolina desires to make improvements toi its Waste Water Treatment Plant tol better serve the citizens of Spring Hope; and WHEREAS, The Town of Spring Hope, North Carolina desires to finance the Project by the use of an installment contract authorized,under North Carolina State 160A, Article WHEREAS, findings of fact by this governing body must be presented to enable the North Carolina Local Government Commission to: make its findings ofi fact set forth in North Carolina General State 159, Article 8, Section 151 prior to the proposed contract: NOW, THEREFORE BE: IT RESOLVED that the Board of Commissioners of Spring Hope, North Carolina, meeting in regular session on the 16th day of April 2012, make the 1. The proposed contract is necessary or expedient because the existing Waste Water 2. Thej proposed contract is preferable to a bond issue for the same purpose because present water and sewer: rates are sufficient to meet debt payments. The amount not to exceed $768,000.00 needed for financing exceeds present fund balance and  CAROLINA GENERAL STATE 106A-20  3, Section 20; and  following findings of fact:  Treatment Plant is outdated and exceeding permit limits.  budgeted amounts for capital improvements. 3. No issues will be marked publicly.  4. The sums to fall due under the contract are adequate and not excessive for the proposed purpose because, the sum to fall duei is already included as a expense in  the present fiscal year budget.  5. The Town of Spring Hope North Carolina's debt management  procedures and policies are good because they have been established in line with  the review and recommendation ofa CPA. 6. No increase in town taxes will be necessary.  7. The Town of Spring Hope, North Carolina is not in default in any of 8. The attorney for the Town of Spring Hope, North Carolina has rendered and opinion that the proposed. Project is authorized by law and is a purpose for which  its debt service obligations.    76  public funds may be expended pursuant to the Constitution and laws ofl North 9. The probable net revenues of the project to be financed will be sufficient to meet  Carolina.  the sums to fall due under the proposed contract.  NOW, THEREFORE, BE ITI FURTHER RESOLVED that the Town Manager is hereby authorized to act on behalf oft the Town of Spring Hope North Carolina in filing an application with the North Carolina Local Government Commission for approval of the Project and the proposed financing contract and other actions not inconsistent with This resolution is effective upon its adoption this 16th day of April 2012. The motion to adopt this resolution was made by Commissioner Gnffn  this resolution.  seconded by Commissioner woarthee  and passed by a vote of Wtoo  Cplobol Mayof Pro Tem  PRING HOPE  ATTEST:  huhuerlcn  Clerk  Thisi ist to certify that this at true and accurate copy of Resolution No. the Town of Spring Hope Board of Commissioners on the 16th day of April, 2012.  Adopted by  HOp -  1  AR  buhela  Clpleboit Mayor/Pro Tem  Clerk    16  Minutes April 23, 2012  Spring Hope Board of Commissioners Meeting Recessed from April 2, 2012 and April 16, 2012  Ar reconvened meeting of the Spring Hope Board of Commissioners was held at 12 p.m. Members present: Mayor Pro Tem Clyde Best, Commissioners Bill Newkirk, Drew Griffin and Nancy' Walker. Mayor Gwaltney and Commissioner Bissett were absent. Also present were Town Manager. John Holpe, Town Clerk Michele Collins, and Town  int the Commissioners Room at the Spring Hope Municipal Building.  Engineer Kevin Varnell.  Also present was Thurman Murphy and. Jonathan Jones from the USDA Mayor Pro Tem Clyde Best called the meeting to order.  Mr. Holpe told the board that the low bid for the Waste Water Treatment Project came in at $1,446,881.00 about $488,381.00 more then the town had available for the project. Mr. Holpe said that he asked the USDA to see ift there were any additional Mr. Murphy told the board that the USDA would be able to loan the town additional funds along with an additional grant. He said that the total oft the new monies would be al loan for $278,000.00 and a grant for $185,400.00. Mr. Murphy said they had a revised letter of conditions fori the town to follow and told the board that the payments for the loan part would be two separate loans. The first one would be fori the original $280,000.00 and the second one would be for $278,000.00. He said the total payment would be al little over $21,000.00: a year for both loans. Mr. Murphy said that the town is required to get the interim financing and when those funds are used then the grant money will be disbursed. He said that when the project is over then they will assume the debt from the bank and the town will then make the payments to the USDA. Mr. Murphy said that the letter of intent, grant agreement, resolution and obligation of funds all needed tol be approved and signed. Mr. Murphy told the board thati thet town would be locked in at the percentage rate fori the loan unless the rate went down. Commissioner Griffin made a motion to accept the resolution that would include the letter of intent, grant agreement and obligation of funds; Commissioner Newkirk Mr. Holpe told the board that he still wanted them to think about how to pay for the new loan. He said that he didn't have tol have a decision right now but that $1.75  funds and they said yes.  seconded and the motion passed unanimously.    74  increase would pay fori the new! $278,000.00 loan. Mr. Holpe told them that the original $280,000.00 was already covered in the budget and the increase would be for the new loan. Mr. Holpe said they could either put the raise in as a flat fee raise to the water rate or use a separate item as a capital improvement plan. Commissioner Griffin said that he thought it was a better idea to use a separate line item for the $1.75 sO that the public would know it was for the Waste Water Treatment Plant. Commissioner Newkirk: said he agreed and thought that taxes should go up as well because things need to get done and they had to find a way to payi for it. Mayor Pro Tem Best asked if there wasa a motion to add an additional line item forac capital improvement plan. Commissioner Newkirk made a motion to include a separate line to everyone's bill for $1.75 as a capital improvement plan and fori it to take effect with the billing cycle dated July 1, 2012; Commissioner Griffin seconded and the motion passed unanimously. Commissioner Griffin made a motion to adjourn; Commissioner Walker seconded and  the motion passed unanimously.  Submitted by:  Mwel  RRI  Michele K. Collins Town Clerk  Attest:  James F.Gwaltney! III  Hs    ORDINANCE NO.  AN ORDINANCE ADOPTING, ANDI ENACTING AI NEW CODE FOR THE TOWN OF SPRING HOPE, NORTH CAROLINA; PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN; PROVIDING A PENALTY FOR THE VIOLATION THEREOF; PROVIDING FOR THE MANNER OF AMENDING SUCH CODE; AND PROVIDING WHEN SUCH CODE AND THIS BEI IT ORDAINED BY THE BOARD OF COMMISSIONRS OF THE TOWN OF Section1. The Code entitled "Code of Ordinances, Town of Spring Hope, North Carolina," published by Municipal Code Corporation, consisting of chapters 1 through  ORDINANCE SHALL BECOME EFFECTIVE.  SPRING HOPE, NORTH CAROLINA;  26, each inclusive is adopted.  Section 2. All ordinances of a general and permanent nature enacted on or before December 13, 2010, and not included int the code or recognized and continued in  force by reference therein, are repealed. that is repealed by this ordinance.  Section 3. The repeal provided fori in section 2 hereof shall not be construed to retrieve. any ordinance or part thereof that has been repealed by a subsequent ordinance Section 4. Additions or amendments to the Code when passed in such form as to indicate the intention of the town to make the same part oft the Code shall be deemed to bei incorporated ini the Code, sO that reference to the Code included the additions and  amendments.  Section 5. Ordinances adopted after December 13, 2010, that amend or refer to ordinances that have been codified in the Code shall be construed as if they amend or  refer to like provisions of the Code.  Section 6.  This ordinance shall become effective Mavzzon-  Passed and adopted by the Board of Commissioners of the Town of Spring Hope, North  Carolina the /7N day of_ MAY  2012.  Méyor  APPROVES ASTOF hak? Town Attorney  A AND LEGALITY: 55  -  NMOL    79  ATTEST:  hluhelkloll  Town Clerk  1SR Reading: 2nd Reading: Board Action    Certificate of Adoption  Ihereby certify that the foregoing is a true copy of the ordinance passed at the  regular meeting of the Board of Commissioners, held on the  74 day of  May a012.  Wuhlulno Town Clerk    /  CGovemment gfthe Comn gfObpring cfope  Cborth 6aroling  Payoral  roclamafiont  Proclaiming the Week ofMay 13-19, 2012as NationauPolice Week and. Sunday, May 13, 2012 as Peace Officers MemorialDay  WHEREAS, The Congress and President of the United States have designated the week of May 13-19, 2012 as National Police Week and Sunday, May 13, 2012 as Peace Officers Memorial Day, and WHEREAS, the members of the law enforcement play an essential role in safeguarding the rights WHEREAS, it is important that all citizens know and understand the duties, responsibilities, WHEREAS, the men and women of the law enforcement agency of the Town of Spring Hope serve the people by safeguarding life and property, protecting them against violence and disorder and  and freedoms of the citizens oft the Town of Town Spring Hope, and hazards and sacrifices oft their law enforcement officers, and  providing a vital public service.  NOW, THEREFORE, the Town of Spring Hope Board of Commissioners, does hereby proclaim the week of May 13-19, 2012 as National Police Week and May 13, 2012 as Peace Officers Memorial Day for the Town of Spring Hope and urges all citizens to recognize these officers' faithful and loyal devotion to their responsibilities and directs alli flags on Municipal property to be flown at half-staff ont this day.  This the 7th day of May 2012.  Mayor. James FGwaltneyin) HEg  Attest:  huckklo Michele KC Collins Town Clerk    83  Minutes May 7,2012  Spring Hope Board of Commissioners Meeting  Are regular meeting of the Spring Hope Board of Commissioners was held at 7 p.m. in the Members present: Mayor Buddy Gwaltney, Commissioners Lee Bissett, Clyde Best, Drew Also present were Town Manager. John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards and Police ChiefTim Denton. Mike Meyers with Envirolink and Chris Harris with Harris with Harris and Associates were also present. Newspapers present were Ken Murchison; the Spring Hope Enterprise and Amanda Citizens present were. Jody and Bo Langford, Ollie Shepard, Veronica Cooper and Ricky  Commissioners Room at the Spring Hope Municipal Building.  Griffin, Nancy Walker and Bill Newkirk.  Clark; The Nashville Graphic.  Tucker.  Mayor Gwaltney called the meeting to order.  Commissioner Best made a motion to approve the minutes of April 2nd, 16"h and 23rd Commissioner Griffin seconded and the motion passed unanimously. Mike Meyers told the board that there was some drain issues on. John King's property and Edna Denton's that they took care of. He also told the board that there was some dead trees that needed to bei taken care of, one ini the Oakdale Cemetery and one in front of Greg Bartholomew's rental home that is on town right away. Mr. Meyers said that the water loss is about 2% and that it was a great number. He said that everything Chris Harris said that they had checked all the references on the lowest bidder for the CDBG rehab work on Franklin St. He: said that the company checked out as solid and he Commissioner Best made a motion to award the contract to Roanoke Electric; Commissioner Newkirk seconded and the motion passed unanimously.  being pumped is being sold.  recommended they receive the job.  Mayor Gwaltney opened the public forum  Joddy Langford asked the board to amend the ordinance allowing chickens within the town limits. He said that before the town got an anonymous letter complaining about the chickens he had in his backyard he didn't know they were against the rules. Hei told  33A35R    the board that it was not true that the chickens were sick and untrue that the chicken waste would cause: sickness. He said that the reason for the chickens was for an educational tool for the children and not for a food source. He: said he would like for the town to amend the ordinance to have the chickens not just for him but for everyone. Commissioner Bissett said he didn't have a problem with it as long as it wasn'troosters. Mark Edwards said that you didn't need a public hearing to amend the ordinance. The Commissioners said that they would like to have more input from the public and even though a public hearing wasn't required they would like to have one anyway. Mr. Holpe said that he would advertise it as al hearing so the public would be aware. Ricky Tucker told the board that there would be a special service held at his church; Peachtree Baptist on May 20, 20121 to honor fallen police and to honor other first responders. He said that there would be a special mention regarding former Spring Hope Police Chief. James Stallings who was killed while on duty and he would like for Mr. Holpe asked the board to consider approving the recodification of the code of ordinances. He told them that a company in Florida had redone the ordinance book and Commissioner Newkirk made a motion to adopt the recodification oft the book of ordinances; Commissioner Bissett seconded and the motion passed unanimously. Mr. Holpe asked the board to approve the bid from E&M Contractor to take care ofthe park renovations. Commissioner Griffin asked when the work would begin; Mr. Holpe told him that it would begin sometime in June. He also said that the bills would not be invoiced until. July and that fund balance funds could be used for a short time until the grant monies are received. He said that Kevin Varnell; Town Engineer recommended that this company get the bid. Commissioner Best made a motion to accept the bid from E&M; Commissioner Griffin seconded and the motion passed unanimously. Mr. Holpe asked the board to look at the police budget for the 2012-2013 fiscal years and to consider getting rid of some oft the part time officers and hire an extra full time officer. The board asked him if he could crunch the numbers and give them the pro's and con's of hiring a new officer before a final decision is made. Chief Denton told the board he believed that overtime hours and part-time hours would be drastically cut if the board decided to add an extra position. Mr. Holpe told the board that right now the police department was short two officers and that was another reason for the overtime. The board decided to have a short budget session on the 23"dt to finalize the question Mr. Holpe asked the board to approve a Proclamation to make the week of May 13, 2012 Police Appreciation Week. Mr. Holpe said that town would also be having a  some of the members oft the board to attend.  would like the board to approve the finished product.  about a seventh position.  luncheon on Tuesday May 14, 2012 to celebrate the week.    Commissioner Griffin made a motion to approve the proclamation; Commissioner Chief Denton told the board that he was very close in finalizing the hiring of Steven Hill who was made a conditional offer the previous month. He also said that he was happy that Peachtree Baptist Church was doing the service fori fallen officers and especially happy about the former Spring Hope chief being remembered. He added that he has spoken to the FOP in Rocky Mount to try to get the former Chief Stallings on the Police Mr. Holpe said the Garnes-Toney funeral home and Community Outreach wanted to ask ifthey could have a family day event in the depot area on Sunday June 3rd from 1p.m. to 6p.m. and closing down the streets from West Main to Ash and Pine. Commissioner Best asked if they were aware oft the fact that they had to clean up and provide porta-johns; Commissioner Best made a motion to approve the request to close streets from West Main to Pine and Ash on. June 3rd from 1pm to 6pm; Commissioner Newkirk seconded Mr. Holpe said he rode around town to look at some sidewalks that had been mentioned by Mrs. Hattie Mae Hinton at the prior meeting. He said that the board may need to look at these sidewalks during the talks concerning the Powell Bill. He also said that as far as the Herndon St. curb and gutter, it was not part oft the original grant and Mayor Gwaltney asked if the Commissioners had any new items. Commissioner Walker asked what they were to tell Mrs. Robinson about the Herndon St. curb and gutter. Commissioner Best and Newkirk: said that she should be told that there isn't any money for that street at this time because the sewer project took priority. Commissioner Newkirk said that he wanted to make sure that someone was looking at the lawns in town to make sure they aren't getting out of control. Mr. Holpe said that the town office was taking care of that issue. Commissioner Griffin had no new items. Commissioner Best asked if Envirolink is doing any spraying in town. Mr. Holpe said that he would check to see if they need work orders to do that. Commissioner Best said that he was appreciative that Roger Warren had bought the old First Citizens building and planned on1 fixing it up. Commissioner Bissett had no new business. Mayor Gwaltney mention that former Mayor Ed Bradley had passed and that the board would be thinking about his family during their time of grieving. Mayor Gwaltney said that Michael Ward from the Showside wanted to know if it was possible to have a small event inside of a tent and serve alcohol. The area would be owned by the property owner and partially by the town. Mr. Holpe said that he would get the proposal in writing and ask the lawyer affiliated with the league. Commissioner Best said hei thought it would open a can of worms and a lot oft the other businesses  Bissett seconded and the motion passed unanimously.  Memorial Wall.  Mr. Holpe said they were.  and the motion passed unanimously.  that there was no money for that.    85  would want to do it. Mr. Holpe said it would be by special use only and just foras special event. Mark Edwards said that the ordinance doesn'tspecifically say no and that the manager may be able to approve it. He also said that ifit'sa a special use permit and only a few times a year it shouldn't really be a problem. Commissioner Griffin said he thought they should find out what Mr. Ward wanted to do and go from there.  The board took a: 10 minute break.  Commissioner Griffin made a motion to go into closed session to discuss possible litigation and attorney client relation; Commissioner Best seconded and the motion  passed unanimously. Closed Session  Commissioner Best made a motion to go back into open session; Commissioner Bissett  seconded and the motion passed unanimously.  Open Session  Commissioner Griffin made à motion to recess until May 23"d, Commissioner Bissett  seconded and the motion passed unanimously.  Submitted by: fuhk klbn Michele K. Collins  SPRING  s Town Clerk  Attest:  Epe    S6  Minutes May 23, 2012  Spring Hope Board of Commissioners Recessed Meeting  Arecèssed meeting of the Spring Hope Board of Commissioners was held at 7 p.m. in Members present: Mayor Buddy Gwaltney, Commissioners Lee Bissett, Clyde Best, Drew  the Commissioners Room at the Spring Hope Municipal Building.  Griffin, Nancy Walker and Bill Newkirk.  Mayor Gwaltney called the reconvened meeting from May 7, 2012 to order.  Mr. Holpe reminded the board that they were there to discuss the possibility of addinga seventh position to the police department therefore amending the proposed budget. Commissioner Griffin made a motion to approve the budget as presented at the March 31s retreat meeting for possible final approval at the. June 4th meeting; Commissioner Mayor Gwaltney told the board that he had received notice that Gerrelene Walker; who had been doing thet town's audit had her CPA license suspended for presenting the town's audit before it was officially approved by the Local Government Commission. Mr. Holpe said that she was: selling her business to her associate and would be working with him. The board decided that it would be best to put the job out to bid and that John Pollard who was Ms. Walker's associate could also put in al bid. The Commissioners agreed to allow Ms. Walker to accompany Tommy High; al licensed CPA to finish the Commissioner Bissett made a motion to adjourn; Commissioner Griffin seconded and  Bissett seconded and the motion passed unanimously.  2011-2012 fiscal year books. the motion passed unanimously.  Submitted by: huhil ku Michele K. Collins Town Clerk  GPPANG  AROU  Attest:  Mayor.      87  TOWN OF SPRING HOPE BUDGET ORDINANCE FISCAL YEAR 2012-2013  BEI IT ORDAINED by the Governing Board oft the Town of Spring Hope, North Section 1: The following amounts are. hereby appropriated in the General Fund for the operation oft the town government and its activities for the fiscal year beginning July1 1, 2012, and ending June 30, 2013, in accordance with the chart of accounts  Carolina:  heretofore established for this Town: Governing Body Administration Buildings Public Safety Streets Powell Bill Sanitation Recreation Library Cemetery Museum  $  6,997 203,980 131,530 375,440 71,000 39,896 154,000 7,000 8,500 2,400 503 $1,001,246  Total  Section 2: Itis estimated that the following revenues will be available in the General Fund: for the fiscal year beginning July 1,2012, and ending June 30, 2013:  Ad Valorem Taxes Other Taxes and Licenses Motor Vehicles Taxes Penalties & Interest Permits and Fees Powell Bill Funds Franchise Fees Local Option Sales Taxes Hold Harmless Funds Beer & Wine Tax Rental on Buildings Sales Tax/Video Program Cable TV Franchise Cemetery Revenues  $ 408,450 9,300 43,900 2,500 2,000 39,896 54,000 176,000 36,000 5,800 15,750 4,900 500 8,000    35  SalcyTelcommunications Garbage. Fees Other Revenues  18,000 150,250 26,000 $1,001,246  Total  Section 3: The following amounts are hereby appropriated  Fund for the operation oft the water and sewer utilities for the: in the Water and Sewer 2012, and ending. June 30, 2013, in accordance with the chart fiscal ofaccounts year beginning July 1,  approved for the Town:  heretofore  Water and Sewer operations department Water and Sewer maintenance department  $ 278,216 185,280 $ 463,496  Total  Section 4: Itis estimated that the following revenues willl be Sewer Fund for the fiscal year beginning. July  available in the Waterand  1,2012, and ending June 30, 2013:  Water usage charges Sewer usage charges Taps and connection fees Other Revenues  197,000 238,500 2,800 25,196 463,496 seven  Total  Section 5: There is hereby levied a tax at the rate of Dollars ($100) valuation of property as listed for taxes as fifty of. the revenue listed "Ad Valorem Taxes" in the General Fund January in This rate is based on a total valuation of property for the Section 6: The Budget Officer is hereby authorized to transfer Contained herein under the following conditions: a. He/She may transfer amounts between line item expenditures  ($.57) per one hundred 1,2 2012, for raising Section 2 ofthis purposes oft taxation of  ordinance. $75,233,000  appropriations as  without limitation and without ai report being required. These within a department result in increased in recurring obligations such as salaries. changes should: not  b. He/She may transfer amounts up to $ 1,000 between departments within fund. He must make an official report on such transfers at the next  the same regular meeting  ofthe Governing Board.    d9  He/She may not transfer any amounts between funds, except as approved by the Section 7: The Budget Officer may make cash advances between funds for periods not to exceed 60 days without reporting to the Governing Board. Any advances that extend beyond 60 days must be approved by the Board. All advances that will be outstanding at the end ofthe fiscal year must be approved by the Board. Section 14: Copies of this Budget Ordinance shall be furnished to the Clerk to the Governing Board and to the Budget Officer to be kept on: file by them for their  Governing Board in the Budget Ordinance as amended.  Direction in the disbursement ofi funds.  Adopted this 4" day ARERE HO S)  -  Attest:  2  Kubela  Town Clerk    RESOLUTION 2012-2013  ADOPTING AN AGREEMENTTO CONTINUE PARTICIPATION: NORTH CAROLINA SMALLT TOWN: MAIN STREET  IN THE PROGRAM  WHEREAS; the North Carolina Department of Commerce, Urban revitalization, utilizing the Main Street Four-Point  established a Small Town Main Street Program toj provide technical Development Division has Promotion and Economic Restructuring, to selected Approach" small towns of in Organization, Design, WHEREAS; several towns were selected to receive ar more detailed level ofservice  assistancei in downtown eastern North Carolina; and  incorporating all ofthe "Main Street Four Points"; and WHEREAS; the Department of Commerce selected the Town WHEREAS; both parties agree that al high level of community required on the part ofthe Town and community in order to ensure participation that  the program and the Town wishes to continue its participation for additional Hefo.participate in  year; and and commitment is thej program is as  a  successful as possible: and  WHEREAS; reimbursement for travel related expenses will be required oft the Town; THEREFORE, BEI ITI RESOLVED; that the Town agrees to continue Small Town Main Street Program and to abide by the 1. The' Town will actively participate in the Small Town Main Street additional period of no less than twelve (12) months beginning Program for an 2. The Town will designate a contact person in the community for July thet 1,2012. team to coordinate with in order toj provide continuity and 3. The Town will continue to maintain a volunteer committee leadership for the effort. that are representative of the entire community, toj provide focus and working subcommittees 4. The' Town will continue its support for the volunteer committee for the program. 5. The' Town will cooperate with the Small community Town projects Main and any other necessary activities. support the community vision and plan of action. Street technical assistance team and  its participation in the  following conditions:  technical assistance  committee and team in conducting  and will assist the  6. The Town will continue toi implement thej plan ofa action to the 7. The Town will continue to develop and actively partnerships and networks, and share program with other communities int the region. expenses for any travel requested by the Town as submitted.  fullest extent possible. through the  participate in local and regional  resources and information gained  8. The Town agrees tor reimburse the Urban Development Division for travel related  ADOPTED BY' THE TOWN BOARD of  JeNE 2012 Mayor  GEAIF 5 Sp ai  Clerk  bedas    1  Minutes June 4, 2012  Spring Hope Board ofCommissioners Meeting  Aregular meeting oft the Spring Hope Board of Commissioners was. held at' 7 p.m. in the Members present: Mayor Buddy Gwaltney, Commissioners Clyde Best, Drew Griffin, Nancy Walker and Bill Newkirk. Commissioner Lee Bissett was absent. Also present were Town Manager John Holpe, Town Clerk Michele Collins, Town Attorneys Mark Edwards, Dean Holmes from Envirolink and ChiefTim Denton. Newspapers represented were. Jo. Anne Cooper; Nashville Graphic and Ken Ripley; The Citizéns present were: Nancy Perry, Jason Himmelwright, Joddy and Bo Langford, Annie Perry, Darryl Emig, Ollie Shepard, Antonio Toney Jr. and Veronica Cooper  Commissioners Room at the Spring Hope Municipal Building.  Spring Hope Enterprise.  Mayor Gwaltney called the meeting to order.  Commissioner Best made a motion to approve the minutes from the May 7th and May 23rd meetings; Commissioner Griffin seconded and the motion passed unanimously.  Public Forum  Nancy Perry who lives on Bunn Lane said that she didn't have aj problem with the chickens. She said that the current ordinance couldn't be enforced and wanted tol knowi if the board amends it to allow chickens who will enforce it. She said that the Langford's chickens got loose and tore up her yard and ift this were tol happen again who would enforce the ordinance. She said the rules need to be definite and no variations. Jason Himmelwright said he also thought that what ever rules were made they needed to be enforced. He also added that the waste: needed to clean up properly for the chickens as well as any animal that was leaving waste around town. Mr. Himmelwright said that he thought that people that didn't want chickens should be reasonably accommodated when Annie Perry said that she had issue with chickens being in Spring Hope. She thought that even ift there were chickens it's going to smell and not everyone will have the proper coop for them. She also said that eventually there would be chickens running loose and the whole point ofl living int town was to be in a neighborhood atmosphere and not a farm.  ito came tol how close the chickens were to their property.    Commissioner Griffin made ai motion to go: into Public Hearing to discuss amending the ordinance allowing barnyard fowl and also to consider adopting the budget fort the 2012- 2013 fiscal years; Commissioner Best seconded and the motion passes unanimously. Mr. Holpe directed the board members to their packets showing the current ordinance that restricts barnyard fowl. He said that the Town Attorney Mark Edwards would draft an amendment to allow chickens within the town limits if that was what the board wanted. Commissioner Griffin asked who would be responsible for rounding up the chickens if they got loose. Mr. Holpe said that it would probably be Nash Animal control that would pick them up. Commissioner Best asked ifit would County be the responsibility of the town to enforce the ordinance and possibly levee fines ifnecessary. Mark Edwards said that the book of ordinances does state that the town may issue fines ord citations. Mayor Gwaltney asked ifa anyone from the public had anything to Perry said that the ordinance has to: more specific about the rules and possible fines say. ift the ordinance was tol be changed. She said that it wasn't fair to the neighbors and knew that someone had to open the door to. let the Langford chickens out. She also mentioned that maybe there should be al license and a fee to have chickens just like for dogs. Ollie Shepard said that she had a concern that the chickens could cause trouble if the rules aren'tspelled out. Ms. Shepard said even though she was for having chickens she was afraid that it could get out ofhand. Ken Ripley stated that he thought the Planning Commission may need to look at the issue before a decision was: made SO that decide the distance between properties where the chickens were placed and ift they should amend zoning forit. Mayor Gwaltney asked the Langford's what amount of chickens they did they want. Joddy said that he wanted to have four but with out a license fee which he Commissioner Newkirk said he thought that the issue would not be issued at this time and the Planning Commission should look at the zoning first. Commissioner Best said that he was wondering ifthis would create an issue when people started asking for orl horses in town. He said that there has been a request for goats in the past and that goats there are some people in town with more then enough space for them. Commissioner Best said that he was sure that the other issues would come up and that there should be specific wording in the ordinance to avoid the can worms that will be opening up. Commissioner Walker mentioned thati ifall oft the households in Spring chickens and the amendment were changed there could be approximately Hope 4000 chickens Mr. Holpe asked the board tol look at the copy oft the budget for the 2012-2013 budget years and reminded the board that they had decided toi include the $1.75 increase to be added to the water bill for the Capital Improvement Plan. He mentioned that the public hearing had been advertised within the required time limit. There were no questions. Commissioner Best made ai motion to close the public hearing and return to regular session; Commissioner Griffin seconded motion passed unanimously. Commissioner Griffin made ai motion to have the Planning Board make a recommendation on the space needed on aj property owners land tol house 6 chickens ina  Mrs.  could  thought was ai tax and he already paid enough.  wanted  int town.  ES fa.lg E    mobile or fixed coop; Commissioner Newkirk seconded and the motion passed Commissioner Best made ai motion to adopt the budget for the year 2012-2013 as presented; Commissioner Griffin seconded and the motion passed unanimously. Mr. Holpe presented the tax write offs, water bill write offs and tax releases & discoveries to the board. He said that the write offs had reached their limit on the debt Commissioner Griffin made ai motion to accept the write offs and the discoveries and releases as presented; Commissioner Newkirk seconded and the motion passed  unanimously.  service and had to be taken off.  unanimously.  Commissioner Griffin made a motion to accept the resolution to continue the Small Main Street Program; Commissioner Best seconded and the motion passed unanimously. Dean Holland reported for Envirolink and told the board that the funeral home on the corner of South Ash and Branch had complained that water from heavy rains flooded their business. The owners blamed the town saying that the drainage was inadequate. Mr. Holpe got the insurance adjuster to look at the issue and the insurance company denied the claim releasing the town from any obligation. He also reported that there wère 72 work orders that they had resolved during the month. He said that pumps from Ryan Court and Country Inn Lift Stations had burned out but had been ordered. Dean said that Mr. Holpe told the board that he would be attending a conference in Raleigh for two days pertaining to the NC STEP program. Hei told the board that they were welcome to attend Mr. Holpe told the board that the park work should start at the end ofJune. He said that he is hoping that the tennis courts and walking trail can be done soon. Mr. Holpe told the board that the grant coach for this project would do his first inspection in July. Mr. Holpe suggested that thel board needed to meet to approve budget amendments before the end of the fiscal year. He said that it would only be for a few: minutes for a 12:00pm Chief] Denton said that the click it or ticket program was successful and that several people were arrested and also some were charge with violations regarding their license. He said that he and Sgt. Proctor helped the Nashville P.D. with the Blooming Festival. Commissioner Best made ai motion to recess until 12pm on. June19th; Commissioner  he was waiting for estimates to come ini for the street paving.  and to just let him ift they wanted to come.  called meeting, the board decided to meet on the 19th.  The Commissioners had no new business. Griffin seconded and the motion passed unanimously.    94  Submitted by: huhlk Coo Michele K. Collins Town Clerk  DESPFIE NORTH CAROLINA  Attest:  FG Gwâltney  A    Minutes June 19,2012  Spring Hope Board of Recessed Commissioners Meeting  Arecessed: meeting ofthe Spring Hope Board of Commissioners was held at12 p.m. in Members present: Commissioners Clyde Best, Drew Griffin, Bill Newkirk and Lee Bissett were present. Mayor Gwaltney and Commissioner Nancy Walker were absent.  the Commissioners Room at the Spring Hope Municipal Building.  Meeting was called to order.  Commissioner Griffin made ai motion to adopt the amendments as presented; Commissioner Newkirk seconded and the motion passed unanimously.  Commissioner Bissett made ai motion to adjourn; Commissioner Griffin seconded and the  motion passed unanimously.  CRIIGI HOPK  Michele K. Collins Town Clerk  Ebu  Attest:  Cp    BUDGET ORDINANCE AMENDMENT  BEI IT ORDAINED byt the Governing Board oft the' Town of Spring Hope, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2012: Section 1. To amend the General Fund, the appropriations are to be changed as  follows: Account No. 10-9000-0300 Transfer to Water and Sewer 10-6200-1300 Recreation 10-5600-7505 Streets Equipment 10-9000-0100 General Fund 10-5100-0200 Police Department 10-5600-3100 Streets Fuel 10-4200-4500 Contract Services 30-3950-0000 Transfer from General Fund 30-8100-4000 Envirolink  Increase $15000.00 $1,800.00  Decrease  $2,800.00- $14,000.00-  $8,000.00  $4,000.00 $4,000.00  Water: and Sewer  $15,000.00  $15000.00  Section 3. Copies oft this budget amendment shall be furnished to the Clerk to The Governing Board, andt to thel Budget Officer for their direction.  Adopted this 19th day ofJ June, 2012.  HOPE  Attest: Kuhlicl Michele K Collins Town Clerk  -  Cycekel Clydeest Mayor'Pro Tem  y    9>  Minutes July2,2012  Spring Hope Board ofCommissioners Meeting  Are regular meeting oft the Spring Hope Board of Commissioners was. held at 7 p.m. in the Members present: Mayor James Gwaltney, Commissioners Clyde Best, Drew Griffin, Bill Newkirk and Nancy Walker were present. Commissioner Lee Bissett was absent. Also present were Town Manager John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards, NCDC. Attorney Betsy Kane, Mike Meyers and Anthony Branch from Envirolink and ChiefTim Denton. Newspapers represented were. Amanda Clark; Nashville Graphic and Ken Ripley; The Spring Hope Enterprise.  Commissioners Room at the Spring Hope Municipal Building.  Mayor Gwaltney called the meeting to order. Brown, Jan Bryant, Joddy and Boo Langford.  Citizens present were Nancy Perry, Allen Barbee, Claire Moss, Peggy Smith, Jean Commissioner Best made a motion to approve the minutes oft the. June 4, 2012 regular meeting and the June 19th recessed meeting as written; Commissioner Griffin seconded  and the motion passed unanimously.  Public Forum  Nancy Perry said that she thought there should be a setback from the property line and not thel home as it pertained tol keeping chickens in ai residential neighborhood. She said that the ordinance should be voted upon with the idea ofwhat's1 best for the town not just for the particular chicken owners that started the questions. She also said that there should be something in the new ordinance that said who enforces the ordinance. Terah Himmelwright who lives on. Railroad St. said that she also thought that the issue should be about the community and not aj personal vendetta. She also thought that it would be a good idea but that the town name the specific way the ordinance was going to be enforced. She said she was also concerned about how waste would be dealt with for the Commissioner Griffin made a motion to go into public hearing to discuss a change ini the Subdivision Ordinance; Commissioner Newkirk seconded and the motion passed Commissioner Griffin said that he thought the 800: foot cul de sac change from the present 500 foot would be the same as the county. Ken Ripley; Planning Commission member said yes and that the Planning Commission was: in agreement to go with the  chickens and any animals producing waste outside.  unanimously.  change.    95  Commissioner Best made ai motion to go back into regular session; Commissioner Griffin Commissioner Griffin made ai motion to change cul de sac length in a RA: Zone from 500 to 800: ft; Commissioner Newkirk seconded and the motion passed unanimously. Betsy Kane from the North Carolina Division of Community Assistance had a small presentation on the question to allow chickens in residential areas. She said that many small rural towns do allow the keeping of chickens in backyards but they strictly regulate the terms. She said that a coop was necessary to protect the chickens from the elements and predators. Ms. Kane said that the hens were: relatively quiet but has aj potential nuisance with the issue of waste ifit'sn not kept under control. She also said that the waste and uncleanness may attract rodents and become a problem. She said that many towns do have set back requirements and that the nuisance ordinance comes ini toj play along with permits and fees. She ended by saying that the ordinance should be simple but enforced, there shouldn't be strict zoning, no more than six chickens, no slaughtering, must have a coop and setbacks. Commissioner Newkirk asked how much room the pen should give the chickens, Ms. Kane said the coop should be about 5 ft long becausei ifit Mr. Holpe said that the Planning Commission recommended that the board entertain a motion to allow backyard chickens. He asked the board ift they wanted to let Mark Edwards draw up the changes in case the board voted to allow the chickens in town. Commissioner Griffin made ai motion to allow the town attorney to draft a amendment to the town ordinance to allow up to six hens, no roosters; runs and coops could be fixed or mobile but must be maintained in a sanitary condition; no slaughtering and with the setback of 10 feet from the adjoining property line; Commissioner Best seconded and the The" board decided to wait until the August meeting for the final vote on allowing the Victor Morrow from the Benefit Bank ofN.C. told the board that the group he was representing was a strong tool for the citizens oft the town. Tiki Windley also with Benefit Bank told the board that this plan would: reduce the wealth gap and is a part ofa 10 state initiative. He said that the group helps to get benefits toi the people that need assistance and are free of charge to the recipients. Commissioner Griffin asked where the funding comes from and he said that they had several beneficiaries including the Duke endowment and NC Department of Commerce. Mr. Holpe said that there wasn'tmuch office space in the town hall for this and asked him what would be the responsibility of the town staff. He said that they were going tol be concentrating on volunteers and interns from colleges to help. Mayor Gwaltney said that he thought this was a good idea for  seconded and the motion passed unanimously.  was too enclosed the hens would peck each other.  motion passed unanimously.  chickens in residential neighborhoods.    a  Spaulding and would help draw people to the resource center. Commissioner Newkirk said that he agreed and that he would be happy to speak with the group.  Mr. Holpe asked the board to consider the contract from the NC Rural Center pertaining tot the grant that was awarded to the town and making the town part oft the STEP program. He said that the town would be awarded a $25000.00 planning grant along with $100,000.00 to implement programs that would assist in economic growth. Commissioner Griffin made ai motion, tol have the town attorney to review the contract and have the mayor sign it after approval from Mr. Edwards; Commissioner Best Commissioner Best made ai motion to accept the contract from Fields and Cooper to continue legal services; Commissioner Griffin seconded and the motion passed Mikel Meyers from Envirolink told the board that most ofthe water pumped was billed but that it was down al little from the previous month. He introduced Anthony Branch to the board as the main contact for the Waste Water Treatment Plant. Hei told the board that they would be testing the water from 10: residents this summer and it was state mandated. He also said that the fats, oils and grease letters were going tol be going out soon and the town staff would be doing that work. Mr. Meyers said that there were no majori issues and asked the board ift they had any questions. Mr. Holpe asked Mr. Meyers ifh he could explain to the board about the interest free loans from DWQ that would assist with the lift stations. Mike said that he thought it was a win situation to borrow the money: from DWQ since it was a noi interest loan. Mr. Holpe asked the board ifthey would allow them tol look into the loans and bring it back to them in August. The board Mr. Holpe said the way it looks now the financial report for the end of the fiscal year looked like it was positive. He also told the board about the plans for thel kick-off party to celebrate the NC STEP grant and that it would bel held at the community building. He mentioned that there would be free food and officials from the Rural Center would also Commissioner Best made ai motion to allow the town manager and the: finance officer to select an auditor for the upcoming audit and tol have the mayor sign it; Commissioner Commissioner Griffin asked when the park work would begin. Mr. Holpe said that it would begin within the next two weeks and the reason it had not began yet was because ofthe changing oft the fiscal year. Commissioner Walker, Newkirk and Best had nothing new. Mayor Gwaltney told the manager that he thinks that there should be an increasei in how much the town charges homeowners who don'tcut their grass and an increase ini the  seconded and the: motion passed unanimously.  unanimously.  agreed to allow them to find out more information.  attend.  Newkirk seconded and the motion passed unanimously.    700  prices of tickets given toj parking violators. The board agreed and Mr. Holpe said that he Commissioner Best made a motion to adjourn; Commissioner Griffin seconded and the  would research a price. motion passed unanimously.  Submitted by:  R HOPA  hhichlele Co  Michele K. Collins Town Clerk  Attest:  Ae    /of  Al Resolution of the Town Board ofthe' Town of Spring Hope  Amending the Chapter 24 of the Subdivision Ordinance  Whereas, the Planning Board oft the Town of Spring Hope recommends the following amendment to the Subdivision Ordinance in Chapter 24 ofthe Code ofOrdinances to the Town  Board oft the Town of Spring Hope; and  Whereas, aj public hearing on the said amendment was held at thei meeting ofthe' Town Whereas, ai notice of public hearing was published in The Spring Hope Enterprise for two Now, Therefore Be It Resolved by the' Town Board of the Town of Spring Hope that the folldwing amendment is hereby made to the Subdivision Ordinance in Chapter 24 oft the Code of  Board ofthe' Town of Spring Hope on. July 2, 2012, at' 7:00 pm; and  successive weeks prior to the hearing;  Ordinances:  Section 24-96. Minimum street right-of-way and pavement widths.  (e) Cul-de-sacs.  (2) Cul-de-sacs shall bei no longer than 500 800 feet. The turnaround shall havea diameter of at least 100 feet. Thel length ofthe cul-de-sac shall be measured from the center oft the intersection at thel beginning oft the cul-de-sac running along the  centerline to the center point oft the turnaround.  Adopted this the-dayo ofJuly, 2012.  SPRING 6  Mayor:  W 3-) S  Fsalan Michele Collins, Town Clerk    (02)  AF Resolution of the Board of Commissioners oft the' Town of Spring Hope Adopting an. Amendment to the Code of Ordinances  Whereas, the Board ofCommissioners oft the Town of Spring Hope desires to amend the Now, Therefore Be It Resolved by the Board of Commissioners oft the' Town of Spring Hope that the Code ofOrdinances, Town of Spring Hope, North Carolina, is hereby amended as  Code ofOrdinances, Town of Spring Hope, North Carolina; and  follows: 1.  Chapter 10, Article II, Section 10-52(b) shall be amended by deleting the stricken  words and adding the underlined words:  (b) Weeds; timej for cutting. Every owner or person in possession ofa vacant lot within the corporate limits shall cut down, within four inches ofthe ground, all weeds, grass or other noxious growth from said lot as needed. Ifsaid weeds or other noxious growth are: not cut in compliance with this article, the town manager or his the town manager's designee shall proceed tohave said weeds or other noxious growth MEeR-PowReEpPeseAefae wwA-wa-deae Ayewpasihatisseidmmekwilawilaamewinchargepet RoHFasseEby-theamnalfeshelaleerleintheefieeefthelewpelerk pursuant to the terms  ofsubsection (C)ofthis section.  2.  Chapter 10, Article III, Section 10-52(c) shall be amended by deleting the stricken  words and numbers and adding the underlined words and numbers:  (c).Penalties and remedies. Ifany person shall violate the provision ofeither subsections (a) or (b) oftl this section, it shall be the duty oft the town manager or another designated agent to give notice to the owner and person in possession of such premises that within 15 7 days from the date of such notice, any material in violation of either subsections (a) or (b)ofthis section shall be removed. Ifthe owner and/or the person in possession ofs such premises do not remove the said materials within 15 Z days from the date ofthe notice, the town: manager may:  (1) Proceed to have-the-town hire a qualified third party to cut and/or remove the: material in violation ofthis section mahgdeown-méyanpussiaefaw PremisesgeimtyamiseseveraysPAAperaseefmstetiakewkamderremeved. Aye-pmeRtaaSeseetestieusedelawPeerioelearalewi darektechageperhours#bye-mmal-fesehedale, P-reaqualfiedthrepetylestmderremevetemsetiialin-viplationef htms-eyetasa--pwwsiepssiw eftepremises,jeiatlyamndsevsily,te-amemepitbyahe-towaothesidehird  party;    /5  Minutes August 6, 2012  Spring Hope Board of Commissioners Meeting  Aregular meeting ofthe Spring Hope Board of Commissioners was held at 7 p.m. in the  Commissioners Room at the Spring Hope Municipal Building.  Members present: Mayor James Gwaltney, Commissioners Clyde Best, Drew Griffin, Nancy Also present were Town Manager John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards, Dean Holmes and Anthony Branch from Envirolink and ChiefTim! Denton. Newspapers. present were Ken Ripley from the Spring Hope Enterprise and Amanda Clark  Walker and Lee Bissett. Commissioner Billl Newkirk was absent.  from thel Nashville Graphic.  Citizens present were. Nancy Perry, Boo Langford and Ricky Tucker.  Mayor Gwaltney called the meeting to order.  Commissioner Best made a motion to approve the minutes of] July 2, 2012 as written; Commissioner Griffin seconded and the motion passed unanimously.  Town Attorney Mark Edwards presented the board with the ordinance to allow backyard chickens in residential areas. He said that there were tol be no more than six hens allowed and no roosters. He also said that the chickens must be! kept in coops atl least 10 feet from the adjoining property owner andi in sanitary areas. Mr. Edwards said that the town manager or his agent would determine the conditions ifa complaint were to arise and have thei right to enforce the ordinance. He also said that the town had thei right to levy fines against violators as well as enlist the assistance of Nash County Animal Control ifneeded. The last thing that he said was that the slaughter of chickens was unlawful. Commissioner Bissett made a motion to amend the town ordinance to allow chickens in residential areas as stated in the ordinance; Commissioner Griffin seconded and the motion Mr. Edwards told thel board that the town could increase the parking tickets to $50.00 and have them classified as civil penalties SO that the town could retain the funds. He also told thel board that the motor vehicle code already states that the fine for handicapped parking is $250.00 and that the code gives municipalities the right to enforce it. Commissioner  passed 31 to1 1with Commissioner Walker voting against the motion.    164  Griffin asked why the time. limit on the tickets was only 3 days toj pay. The clerkreminded thel board that the time limit had been changed to 30 days. Commissioner Walkera asked for Commissioner Griffin made ai motion to adopt the resolution with the stated changes; Commissioner Walker seconded and the motion passed unanimously.  the resolution to state thatthere was a 30 day time limit.  Mr. Edwards then told thel board that he had made the requested changes to the ordinance regarding the prices charged for the town hiring an outside contractor to clear unmowed lots and also thet time limit the resident had to comply with the notice to clear the lots. He said that he changed the fee for the town hiring someone to do the mowing to a $250.00 penalty plus the cost of any expenses incurred by the town as requested byt the board. He also said that the time limit for the owner to comply with the warning notice for mowing Commissioner Griffin made al motion to accept the amendment to the ordinance for the grass penalties and time changes for the compliance to the warning; Commissioner Bissett Mr. Holpe told the board that there was about $17,000.00 in Powell Bill funds and that some oft the money had been allocated for patching potholes and the cost ofthe new map. He said that would leave about $10,000.00 available funds and that there would also be about $39,000.00 reçeived in the upcoming months. He reminded the board that $53,000.00 had' been borrowed from Fund Balance for Powell Bill projects in 2010 and not paid back. He said that he was looking for a consensus from the board on what they wanted to do with the funds this year. Commissioner Best asked ifthe list he hadi in the packet ofs streets was the same as what Kevin had on the Powell Bill map. Mr. Holpe said that the streets hel had on the list were the worst streets in town and needed repair. He said that he was pretty sure that the ones he had on the list were: about the same as on the map. Mr. Holpe said that he would check and see whatl kind ofrevised plan that Kevin had made. Commissioner Best asked ifit was ok to use the funds from Fund Balance tol help with these kinds of things. Mr. Holpe said yes and that they didn'tnecessarly have to payi it back. He said that the fund balance was compliant with what the state required. Commissioner Best said he thought it was morei important to fix the streets and sidewalks then to pay back the fund balance. Mayor Gwaltney said that he thought the money should be paid back asi it was originally intended and maybe it could be done by making payments back to the fund balance in small increments. The board decided to table the discussion until next: month while Kevin and Mike, get more information about the prices for the street  their grass has gone from 15 days to 7 days.  seconded and the motion passed unanimously.  repair.    105  Mr. Holpe told thel board that Mike Meyers had mentioned that the town could take out an interest free loan for $220,000.00 from DWQ to start another project for the country innl lift station and telemetry system. Mr. Holpe asked the board to allow Envirolink to fill out the application for the loan and he mentioned that if the town is approved for the loan by DWQ Commissioner Bissett made aj motion to allow Envirolink to apply for thel loan from DWQ; Dean Holmes from Envirolink said that there were, no serious issues to report. He did say that they would begin spraying the needed parts oftown within the next couple of days. Mayor Gwaltney asked about the well production and the metered water difference. Dean said it could be many things that could cause the difference like flushing or fire department Commissioner Best made a motion to close the streets for the Pumpkin Festival for the upcoming: year and to renew it annually automatically as long as the festival is active; Commissioner Griffin seconded and the motion passed unanimously.  then the LGC would have to approve ita also.  Commissioner Best seconded and the motion passed unanimously.  training.  Mr.Holpe reminded thel board that the STEP kick-off event would bel held att the Spaulding Auditorium on Saturday. August18th from 61 to 8j pm. He said that thej participation so far at the meetings has been well attended. He also asked the board ifthey wanted to change the date fori the next board meeting since it would be on. Labor Day. The board decided to ChiefDenton told thel board that there was a shooting through a window at the Oakdale Apartments but that no one was injured. He also said that there were two juveniles that had left home and had sincel been located. He also said that there was a strongarmed robbery att the First Citizens bank in the driveway and that they had a good description of the suspect. He said that Steven Hill had' been sworn in as the town's new officer and that he would be sending out requests from other agencies for help with the festival. Commissioner Bissett had no new business. Commissioner Best said he wanted to know if thei microphones worked or nota and would like the one at the podium to work because of his hearing problem. Mr. Holpe said that he would check on getting them fine-tuned. Commissioner Best said that hel had numerous positive calls for the approval oft the chicken ordinance. Commissioner Griffin and Walker had no new business. Mayor Gwaltney asked about the yard sale permits and felt like it was not: a good use of man power for the police to have to check. He said that hei thought there should be a better way to regulate the  have the September meeting on Tuesday the fourth.  process.    /bb  Commissioner Bissett made a motion to adjourn; Commissioner Walker seconded and the  motion passed unanimously.  Submitted by:  hucoletlos Michele K. Collins Town Clerk  Attest:  ONMOL  Mayor James F.G Gwaltney III    107  AI Resolution of the Board of Commissioners ofthe' Town of Spring Hope Adopting an Amendment to the Code of Ordinances  Whereas, the Board of Commissioners oft the Town of Spring Hope desires to amend the Now, Therefore. Be It] Resolved by the Board of Commissioners oft the Town of Spring Hope that the Code of Ordinances, Town of Spring Hope, North Carolina, is hereby amended as  CodeofOrdinances, Town of Spring Hope, North Carolina; and  follows: 1. the underlined words:  Chapter 4, Section 4-1 shall be amended by deleting the stricken word and adding  Subject to the terms ofsection 4-4, no No animal shall be permitted to run at large (other than on. the owner's property) within the town limits. Pets are to bej properly tagged for identification purposes. Chickens kept on an owner's property pursuant to section 4-4 ofthis chapter shall not be considered pets for the purposes oft this Section. All animals caught running  at large will bei impounded by the county animal control.  2.  Chapter 4, Section 4-2(a) shall be amended by deleting the stricken words and  adding the underlined: words:  (a) Cows, horses and other large livèstock, swine, goats, sheep or other small livestock andbamyard-few*, male chickens and seven or more hens are prohibited in any area oft the town except those areas zoned for agricultural purposes by chapter 26, zoning. Further, Be It] Resolved by the Board of Commissioners of the Town of Spring Hope that the Code ofOrdinances, Town of Spring Hope, North Carolina, is hereby amended by  adding a section to be numbered 4-4, which section reads as follows:  Sec. 4-4. Chickens  (a) Upt to six female chickens or hens (hereinafter "hens") may bel kept on any lot zoned (b) Hens kept pursuant to this section must be kept in runs or coops. The runs or coops may be either a fixed or: mobile structure. Hens kept pursuant to this section shall not be  for residential purposes.  permitted to run atl large. an adjoiningp property owner.  (c) The run or coop must bel built or placed no closer than ten feet to the property line of    169  (d) The run or coop must bel kept in a clean and sanitary condition. The run or coop must bel built sO that thel hens are raised and kept in a humane condition. The run or coop must be kept andi maintained so that no nuisance shall be created by the odor produced by thei run; the coop, or the hens therein. Compliance with this paragraph shall be determined by the town manager or the town manager's designated agent, which may bei the county animal control. (e) The town manager or the town manager's designated agent, which may bei the county animal control, shall have the authority to go onto the property on which the hens are located for  the purposes ofinspecting any run or coop.  (f) The town manager may utilize the services oft the county animal control to enforce or mitigate any violations oft the terms ofthis section, including, but not] limited to, impounding the hens; provided, however, such use ofthe services oft the county animal control shall not limit the  town's ability to utilize the appropriate provisions of section 1-18.  (g) Nol hens kept pursuant to this section shall be slaughtered within the town limits. The terms and provisions of Section 4-3 shall apply to any hens kept pursuant to this section. (h) This section does not limit hens in those areas zoned for agricultural purposes by Further, Be It] Resolved, that these amendments and additions to the Code of Ordinances shall become effective upon passage by the Board of Commissioners.  chapter 26, zoning..  Adopted this the GHaayo of August, 2012.  Mayor:  Buddy Gwaltney  SPRING mia  Attest:  huaanes Michelle Collins, Town Clerk    109  Minutes September 4, 2012  Spring Hope Board ofCommissioners Meeting  Ai regular meeting of the Spring Hope Board ofCommissioners was held at 7 p.m. int the Members present: Mayor Buddy Gwaltney, Commissioners Clyde Best, Drew Griffin, Nancy Also present were; Town Manager John Holpe, Town Attorney Mark Edwards, Town Engineer Citizens present were. Ruby Davis, Ricky Tucker and Diane Tucker. Jo. Anne Cooper was present  Commissioners Room at the Spring Hope Municipal Building.  Walker, Bill Newkirk and Lee Bissett.  Kevin Varnell, Dean Holmes from Envirolink and Chief'Tim Denton.  representing the Nashville Graphic. Mayor Gwaltnèy called the meeting to order.  Public Forum  Ruby Davis told the board that she thought the town needed to work on getting a new laundromat ini town. She said that shel had spoken to ai few Commissioners with no satisfaction. Ms. Davis said that the old ladies in town need tol be able to go somewhere to wash their clothes as well as the Hispanics who tend to, go grocery shopping while their clothes are washing. She said she felt like Nashville was getting business that should be in Spring Hope. Commissioner Griffin said that he spoke with the owner oft the Nashville laundromat about coming to Spring Hope and he said that the former owners had stripped the store to the point that it would be too costly for him to try to locate a store there. Commissioner Newkirk asked ifit was possible toj put an advertisiment on1 the town's website that a laundromat was needed. Mr. Holpe said that he Kevin Varnell asked the board to look at the list of streets tol be considered for the upcoming Powell Bill annual project and the cost estimates for each. He said that according to the street plan Mclean St. was scheduled to be the next street fixed. Kevin explained how much each street would cost to actually fix the streets: rather than just to repair them. Kevin said that he thought the next step was to figure out how much: money there would be available to spend and if the board was planning on paying any oft the previously borrowed money back. Commissioner Best asked ift there was any way to recycle some oft the materials taken up. Kevin said that it could be but that it cost to get someone to truck it away and that would defeat the purpose. Commissioner Best said that het thought that with the figures that he heard there was not enough money to: fix anything. Mr. Holpe said that by January 2013 there should be about $56,000.00 which should be enough to do some of the work. Kevin said that the work could be bidded out any way that they wanted and that some oft the work could definitely be done. Commissioner Best said that he thought Mclean St. and Oak St. were the most. heavily traveled and should probably be done first. Commissioner Newkirk said that he was backing off oftrying to get something done on  thought that was a good idea and would get that done.    10  School St. since the school board said that they might be able to take care ofit. Commissioner Best said that he thought that Powell Bill money would never keep up with the need for the street repair. He said that he thought that they needed to do the best they could with what they have. Kevin said that there was a slow process and that they were getting there but it would take time. Commissioner Griffin asked ifit was possible to take money from Fund Balance and not get into trouble with the Local Government Commission. Mr. Holpe said the state required 8% but the town presently had 16%. Mayor Gwaltney said that he receives al letter every year from the LGC saying that the Fund Balance is really not where it should be. Commissioner Griffin said that he didn't think it was a good idea toj pay any money back right now to Fund Balance. Kevin said that he would ask the DOT ifthey had any money to give to help with paving McLean St but that it was a long shot. Mr. Holpe asked if there was any way to bid the work out and pay the last $19,000.00 out in January when the rest oft the Powell Bill money comes in. Kevin said that they don't usually do business like that and that the town could take the money out of Fund Balance and pay it back. Commissioner Best said he thought they should bid it out and make a decision when the prices come in. Mayor Gwaltney said that hei thought they needed tol be careful about continuing to take money out ofFund Balance and not paying it back. He also said thatj just a: few years ago there was about $200,000.00: in Powell Bill and he thought it wasn't a good idea to Commissioner Best made a: motion to get bids on all the jobs on the list and see what the prices are when they come in; Commissioner Bissett seconded and the motion passed unanimously. Mr. Holpe asked the board to look at the Animal Control Ordinance and Interlocal agreement from Nash County. He said that he asked' Town Attorney Mark Edwards to look over it. Mr. Holpe said that hel looked at it and didn't see anything that was out ofline or different. He asked them if they need more time to go over the ordinance and have Robert Hunt from the county to come to the next meeting. Mr. Edwards said that hel had not had a chance to: make sure that the county ordinance didn'tconflict with the town's ordinances. Thel board decided to wait until the Mr. Holpe said hel has noticed that people are blowing grass into the streets constantly and clogging up drains in town. Mr. Holpe said that he was asking the board to consider ai resolution toi make it against the town ordinance toj put grass clippings in the street. He said that he got a call that clippings were clogging the drains and laying int the street in: front of the grocery store Just Save and that it was a good example of the problem. Commissioner Griffin said that he noticed that many oft the curb and gutters in the town are: full of grass and the sidewalks had a lot of grass growing through them. Commissioner Bissett said that he thought they should be more spraying going on and asked Envirolink if they were doing it. Dean Holmes from Envirolink said that they were doing the ones downtown. Commissioner Best asked ift there should be something added to the ordinance for a fine, Mr. Edwards said that there is already a part of the Code of Commissioner Best made ai motion to adopt the resolution to the code of ordinances regarding the issue ofleaving grass in the street; Commissioner Griffin seconded and the motion passed unanimously. Mayor Gwaltney noted that it was a unanimous vote; therefore it complied with  drain the account every year.  next meeting sO that Mr. Edwards could review all oft the concerns.  Ordinances that deals with all fines.  the rules of adopting ai new resolution.    77  Dean Holmes from Envirolink was present to give the monthly report. He stated that there had been ai major water. leak on West Nash and that there was a significant water loss. Dean said that the pipe that caused the leak was defective and that they had cut out the damaged part puti in a valve and replaced the damaged pipe. Commissioner Best said that this could probably account for some oft the water loss that the town has been experiencing. Dean said that it could definitely be part oft the reason. He said that they called in DOT and the! locate line company to assist with the leak. Commissioner Griffin asked what the acceptable range for water loss was, Dean said about 10% and that was where the town was at this time. He said that they did a total of 78 work orders for the month of August and would be picking leaves and limbs on schedule. Mayor Gwaltney asked why there was sO: many re-read of meters, Dean said he wasn'tsure. Mr. Holpe said it was because people question their usage. The Mayor said that he thought that the water was not as clear as it was and wondered ift they are flushing the water more often. Dean said that he could find out how often the flushing was going on and that sometimes they do have to do individual homes when then have an issue with discolored water. Dean said that they have gotten some quotes to remove the chemicals and hazardous materials that may be down at the truck shed. Commissioner Bissett said there was a service in Nash County that would pick them up without any questions asked for a small fee. Dean told the board that they were spraying all Mr. Holpe said that there had been many comments made to him that the town did not need the railroad tracks ini the crossings. He said that he would bel happy to send another letter to the Railway Division and ask ifthey would remove the tracks. Commissioner. Best said that they Commissioner Best made ai motion to ask the NCDOT Railway Division to remove the tracks at the five crossings in town; Commissioner Griffin seconded and the motion passed unanimously. ChiefDenton said that they were able to: recover a stolen gun with the assistance ofthe local gun shop. He said the owner oft the shop had concerns about the gun and when the serial numbers were runi it was: found that the gun had been stolen and it was returned to the owner. He said that there were two break-ins on Walnut Street and that they were under investigation. ChiefDenton said that they also investigated charges of fraud at the Just Save grocery store when a customer was trying toj pass bad checks. He said that Sgt. Proctor had fingerprinted about 40 children at the STEP kickoff and Fireman' 's Day programs. The Chieftold the board that he was working on getting agreements signed with nearby police agencies in reference to them helping with the Commissioner Walker had no new business. Commissioner Newkirk asked if they could send out aj phonetree before the monthly meetings to make residents aware ofthe upcoming meeting, Mr. Holpe said that it would be no problem. He also said that when Envirolink started hel had given them a large compliment for their work but nowl he believes they are not using enough people to take care oft the town. He said that there is no way only two people can take care ofthe entire town and all it needs. Commissioner Newkirk said that the town looked awful and he felt like they weren'tl keeping up their end oft the contract. Commissioner Griffin said that he agreed  oft the town properties and would continue until they were finished.  aren'tmaintained and that the Railway Division: needed to remove them.  Pumpkin Festival.    )2  and that it wasn't: fair to. keep on the residents about cleaning their yards ifEnvirolink wasn't keeping up the town. Commissioner Best and Bissett had noi new business. Commissioner Bissett made ai motion to adjourn; Commissioner Walker seconded and the  motion passed unanimously.  Submitted by:  Cod  Michele K. Collins Town Clerk  à NORTH m  CAROLINA  Attest:  Mayor    16  Al Resolution of the Board of Commissioners ofthe' Town of Spring Hope Adopting an Amendment to the Code of Ordinances  Whereas, the Board of Commissioners of the Town of Spring Hope desires to amend the Now, Therefore Bel It] Resolved by the Board of Commissioners oft the Town of Spring Hope that the Code ofOrdinances, Town of Spring Hope, North Carolina, is hereby amended by adding a section in Chapter 18, Article II, which new section shall be numbered 18-35 and shall  Code of Ordinances, Town of Spring Hope, North Carolina; and  read as follows:  Section 18-35. Yard waste placed or burned on streets prohibited. No yard waste, including but not limited to grass clippings, leaves, tree trimmings, shrubbery trimmings, and other such debris and rubbish, shall be thrown or swept upon or otherwise. placed on any sidewalk or street oft the town, nor shall any suchi items be burned  thereon.  Further, Be It] Resolved, that these amendments and additions to the Code of Ordinances shall become effective upon passage by the Board of Commissioners.  Adopted this the 4ayo of September, 2012.  Mayor:   Attest:  bAchlls Michelle Collins, Town Clerk    118  Minutes October: 1, 2012  Spring Hope Board of Commissioners Meeting  of the Spring Hope Board of Commissioners was held at7 p.m. int the  Aregular meeting  Commissioners Room at the Spring Hope Municipal Building.  James Gwaltney, Commissioners Clyde Best, Drew Griffin, Nancy  Members present: Mayor  Walker and Bill Newkirk. Commissioner Lee Bissett was absent.  John Holpe,  Town Clerk Michele Collins, Town Engineer Kevin  Also present were Town Manager Varnell and Police ChiefT Tim Denton. Mike Meyers and Anthony'  Branch were there representing Envirolink. Amanda Clark the  Nashville Graphic and Ken Ripley the Spring Hope Enterprise was also present.  Allen Barbee, Veronica Cooper, Nancy Perry, Ollie Shepard and Pamela  Citizens present were; Brantley.  Mayor Gwaltney called the meeting to order.  made a motion to accept the minutes of the September 4, 2012  Commissioner Newkirk meeting as Chris Harris within the one and  unanimously.  written; Commissioner Griffin séconded and the motion passed  from RSM Harris and Associates was present to award the CDBG contract for the  He told thel board that there were three projects  West Franklin Street rehabilitation project. was the low bid on the third project. Mr. Holpe  that Roanoke Electric was the low bid on two of them and Meridian Design  said that  need a motion to proceed with  they  awarding the project and that it usually goes to the lowest bidder.  Griffin made a motion to accept the lowest bids for the projects and proceed Commissioner Newkirk seconded and the motion passed unanimously.  Commissioner with the work;  Kevin Varnell told the board that there wasn'tany money that could come from thel DOTto  Mclean Street and that all the money would have to come from Powell Bill or town  help with  for the streets that had' been discussed and  funds. Kevin said he got bids from two companies  was the lowest bidder. He said it was time to make a decision about  that Barnhill Contracting    bei fixed first. Mr. Holpe told Kevin that at present there was about  which streets were going to Mayor Gwaltney  would be sent the first of January.  $37,000.00 in Powell Bill funds and that another $19,000.00  Bill owes Fund  said that he wanted to remind the board that the Powell still  He said that the money was borrowed with the that the board may want to set up a  Balance $53,000.00 from an earlier project. conditions that it would be paid back. He suggested Balance but replenish the money aret to actually fix the street and not just patch. would make sense to do one: then make a payment  and to not touch Fund  plan to pay back the loan so that the obligation would be met  payment  that was taken. Kevin said that the prices that were quoted  Kevin also said that if they decided to pave  said that he thought thati it Mclean St. it would finish  Mclean it would be the entire street to Dodd St. Mayor Gwaltney  fiscal and year  street and carry over the balance to the end of the  to Fund Balance. Kevin said thati if they paved  of service out ofit.  ito out and that they would potentially get 15 years Commissioner Best made a motion to go  ahead and pave Mclean Street and keep the rest of  to Fund Balance;  in reserve to use to pave later on in the year or make a payment  the money  unanimously.  Commissioner Griffin seconded and the motion passed  to award the contract to Barnhill Contractors to doi the  Commissioner Griffin made a motion motion passed unanimously.  Newkirk seconded and the  Powell Bill work since they were the lowest bid; Commissioner  the Revitalization Commission and that they had  Allen Barbee said that he was representing  in General Business. He  voted to ask to have the zoning changed to allow Internet Sweepstakes  had an  wanted to make sure that people who wanted to go to the sweepstakes  said that he people  that they would generate revenue as  option to stayi in Spring Hope. He said that hei thought  mentioned that the license fee if they were. going to have them located  would be shopping in the area that they played. He also  with making money too. Mr. Holpe said that some oft the Allen said that one of the members of Revitalization went to a  would be a good way to help int the shopping center. entertainment.  limitations in the ordinances would have to be changed  that were there seem to be just using it asai form of her house which would not be the required 300 feet. Mr. of revenue. He said that he noticed that most managers saying  sweepstakes place and that the people would be across the street from could be a good source het thought it was  it ini the Food Lion parking loti it that may arise but thinks that it money on it. Commissioner Best said  Commissioner Walker said that if they puti  Holpe said that he had mixed feelings about some problems they have not had any extra problems and were making become an issue because other stores in town  are that it would in General Business.  that  he  fine to send it to the planning board. He said that thought  would want to have them also. Mr. Holpe said  that it would be limited to the areas oft the shopping centers that were    M6  Mayor Gwaltney said that he thought that there could be a problem because oft the footage and the restrictions about how close the homes were. The board decided to send the issue to the  planning board.  Mike Meyers from Envirolink said that they had been very busy trying to get the town ready for the Pumpkin Festival. He said that they had gotten several calls from people around town complaining about the brown water that was caused by the Fire Department flushing hydrants. Mr. Meyers said that they recommended to them that they meter the hydrants and got a quote on that for them. He said that there was a collection system inspection and that the only recommendation from the state was that the town updates the capital improvement plan. Mr. Meyers said that maybe they could secure more funding tol help with that. He said that he had applied for a revolving loan to help with the elimination oft the Country Inn lift station. He told the board that it looked like the work on the Waste Water Treatment Plant was on time. Mayor Gwaltney asked when the streets would be swept; Mr. Holpe said that it would be done Wednesday right before the pumpkin festival. Commissioner Best told Mr. Meyers that there was a lot of cut limbs and debris on Branch Street. Mike said that he would have someone pick- up those items. Commissioner Griffin said that he thought they should keep the town maintained fori the entire year and not just for the festival. Mr. Holpe asked ift the major leak from last month affected the water loss, Mike said that the numbers looked wrong and he would continue to look at the reason. Commissioner Newkirk asked ift the town would be as clean this year after the festival like it used to be since they only! had two people working in town. Mr. Meyers said that they were going to bring in extra people and have it clean. Mr. Holpe said that Mark Edwards the town attorney saw no problems with the Nash County  Animal Ordinance.  Commissioner Griffin made a motion to accept the Interlocal Agreement with Nash County in reference to the Animal Control Ordinance; Commissioner Newkirk seconded and the motion  passed unanimously.  Mr. Holpe said that he was told by the DOT that the issue with the trucks parking by the tracks was their issue. He said that the Railway Division would have to bet the ones to put up no parking signs and could send letters to the people parking there letting them know that they were trespassing on DOT property. Mr. Holpe said it looked like the issue had resolved itself Mr. Holpe asked the board to look at the issue oft the playground equipment for the park. He said that they tennis court and basketball courts had been resurfaced and now they were in phase two that included playground equipment. Mr. Holpe said that. Jenna Green a member of  and hei thought it may be best to wait to see what happens.    the park committee had found a matching grant for the equipment and that he would be meeting with her and the company later on in the week. He said that Steve Mohler fromi the PARTF program told him that they would reimburse half of any paid invoices. Mr. Holpe said that after all the bills were paid they would end up paying only $13,000.00 for the equipment. He said that the park committee funds would not cover the price and that they would need to use money from Fund Balance. Mayor Gwaltney asked if the original goal of $55,000.00 that was supposed to be raised had been reached. Mr. Holpe said no that it had not been reached yet. Ken Ripley the chairman of the park committee said that ift they could get the grant it would cover everything that they neededi to finish the project. Mayor Gwaltney made a comment that it seemed like they were asking for an advance for1 the next years promised money. Commissioner Best said that if we didn't have it the money then we couldn'tspend it  and right now the town does not have the money for that.  Commissioner Griffin made a motion to allow the Chamber to have fireworks fori the Pumpkin Festival; Commissioner Walker seconded. Commissioner Newkirk asked ift the town was liable, Mr. Holpe said that the town held harmless from injuries. Commissioner Best asked ift the Chamber had separate insurance from the town. Chief Denton said that the fire marshal secures the area including signatures from the residents. Commissioner Best asked if the Chamber insured the Pumpkin Festival ori if the town did. Mr. Holpe said that was the responsibility of the Chamber and that theyl had in the past but didn't know if they did this year. Mr. Holpe said that the Railway Division had decided that they would not take up the tracks at the crossings but would repair if needed. Mr. Holpe said that he had some complaints about the new kind of street light lamps that the town was using. He said that some oft the residents were saying that the lights only give more lights to the street and not to the homes. Commissioner Best said that the old lights were no longer available and that's why they Chief Denton said that they were finishing up getting the extra help from other law enforcement agencies to help with the Pumpkin Festival. Commissioner Newkirk asked if they were still going to close off Ash St. on Saturday. Chief Denton said yes and that Railroad Street Commissioner Best and Griffin had no new business. Commissioner Newkirk said that he thought that the people that were complaining about the street lights would have to try and get some kind ofe extra lighting on their own. Commissioner Walker had no new business.  The motion passed for the fireworks unanimously.  changed them.  would probably start being blocked on Thursday because oft the vendors.    LB  Ken Ripley said that the park committee was saying that they neededi the town to front the $52,000.00 and that the town would eventually get it back. Commissioner Best asked what would happen if the grant wasn't won and: since the town doesn't have the money; where would it come from. Mayor Gwaltney said that it seemed like it would not be legal to geta grant, have the state pay half and then the playground people give the rest as a grant. Mr. Holpe said that he explained everything to Steve Mohler and was told that they would send back half oft the money. Ken said that they still needed to talk to the playground people and make sure they were getting the grant. He said that they wanted the town to fronti the $52,000.00 and then the town would eventually get the money back. Commissioner Best asked howl longi it would take to get the money backi into fund balance if they decided to do this. Ken said he wasn'tsure but it would be before the end of the fiscal year. Commissioner Griffin and Mayor Gwaltney said that the end oft the fiscal year was al long way away. The board said that they had to make sure that the park committee was, getting the grant before they could make a decision. Mayor Gwaltney said it didn't sound legal to him and het thought there needed to be  more discussion.  Commissioner Griffin made a motion to adjourn; Commissioner Best seconded and the motion  passed unanimously.  OF EFRED Submitted by:  Dooe  hAUulE Michele K. Collins Town Clerk  NORTH CAROLINA  Attest:  Maygr    NORTH CAROLINA NASH COUNTY  INTERLOCAL AGREEMENT  THIS INTERLOCAL AGREEMENT (the "Agreement"), made and entered into this and corporate of the State of North Carolina (the "County"), and SPENE NORE NKa  /S7 day of Cerogin  2012, by and between NASH COUNTY, a body politic  North Carolina municipal corporation (the "Town").  RECITALS  A. Pursuant to Article 20 of Chapter 160A of the North Carolina General Statutes, the County and the Town may enter into contracts or agreements with each other in order to  execute any undertaking.  B. On July 9, 2012, the Nash County Board of Commissioners adopted a new animal C. The governing board of the Town has adopted a resolution pursuant to G.S. $153A-122 adopting the terms of the Ordinance and permitting the Ordinance to be applicable  control ordinance with an effective date of August 1, 2012 (the "Ordinance").  within the Town'st territorial jurisdiction.  D. Pursuant to Section 4-50 of the Ordinance, the County and the Town desire to enter into this Agreement regarding the enforcement of the Ordinance within the Town's  territorial jurisdiction.  NOW THEREFORE, in consideration of the foregoing and the mutual promises, covenants and obligations herein contained, the County and the Town hereby agree as follows: 1. Purpose. The purpose of this Agreement is to provide for the County's enforcement 2. Enforcement of Ordinance. The County agrees to enforce the Ordinance within the Town's territorial jurisdiction. The County shall be responsible for all aspects of the enforcement of the Ordinance, including, but not limited to, all related financial, personnel, operational and governance matters. The Town shall have no authority or responsibility as to any aspect of the enforcement of the Ordinance. The Town acknowledges and agrees to the County's enforcement of the Ordinance within the Town's territorial jurisdiction as set forth  of the Ordinance within the Town's territorial jurisdiction.  herein.  3. Amendment of Agreement. This Agreement may be amended at any time by the 4. Duration/lemmination of Agreement. The term oft this Agreement shall commence as of the date hereof. Pursuant to G.S. $153A-122, this Agreement may be terminated only upon () the Town's resolution to withdraw its permission of applicability of the Ordinance within its  written consent ofboth parties.    26  territorial jurisdiction; (ii) the Town's written notice to the County of its withdrawal of permission; and (ii) upon the expiration of thirty (30) days after the day the County receives the  written notice oft the Town's withdrawal ofpermission.  5. Other Terms. All the terms and conditions of this Agreement shall be binding on the parties hereto and shall bind and inure to the benefit of their successors and assigns. This Agreement shall be governed and' enforced in accordance with the laws of the State of North  Carolina.  IN WITNESS WHEREOF, the Agreement has been executéd by the appropriate representatives oft the undersigned governmental bodies, the day and year first above written.  NASH COUNTY By:  Billy Morgan Chairman, Board of  Commissioners  ATTEST:  Janice Evans, Clerk tol Board  TOWNO TOFSPRINE HopE, NC  By:  55  LTE 6 SALINFY Z Mayor  TOWN GA  a  ATTEST: Auukb lod  Town Clerk  APSWPIGPemAtonsy Workdurhaminash countylAnimal Control Ondmamneelom.hnterlocal Agreement.doc    A Resolution ofthe' Town Board oft the' Town of Spring Hope Amending the' Text of the Zoning Ordinance  Whereas, the Planning Board oft the Town of Spring Hope recommends the following text amendment to the Zoning Ordinance to the Town Board oft the Town of Spring Hope; and Whereas, the Planning Board oft the Town of Spring Hope has found that the said text Whereas, aj public hearing on1 the said text amendment was held at the meeting ofthe Town Board of the Town of Spring Hope on December 3, 2012, at' 7:00 pm or shortly thereafter; and Whereas, a notice of public hearing was published in The Spring Hope Enterprise for two Whereas, the Town Board is satisfied that the recommended text amendment to the Zoning  amendment is consistent with the Town's adopted comprehensive plan; and  successive weeks prior to the hearing; and  with  and is reasonable and ini the  Ordinance is consistent public'sinterest.  the Town's adopted comprehensive plan  Now, Therefore Be It] Resolved by the Town Board of the Town of Spring Hope that the  following three amendments are. hereby made to the Zoning Ordinance:  Amendment t #1:  Article I, Sec. 26-4 "Definitions." shall be amended by adding the following definition: Wood. Biomass Plant means aj plant or facility producing electrical power from woody biomass, where wood is combusted in boiler systems fitted with air emissions controls to drive steam turbines that produce electricity. Cogeneration: may be applied in the plant, in which wood is used to generate both electricity and heat for other processes such as drying and heating. Wood biomass does not include plants that use a combination of wood and other fuels such as coal, oil or natural  gas (also known as co-firing) Amendment #2:  Article II, Sec. 26-70, Table 304.1 "Permitted Uses" shall be amended by adding under the Article II, Sec. 26-70, Table 304.1 "Permitted Uses" shall also be amended by inserting a  Manufacturing and industrial uses category a line item for Wood Biomass Plant. "S" in the line item entitled Wood Biomass Plant in the column entitled HI.  Adopted this the3an - day ofDecember, 2012.  Mayor:  BPRING  Buddy Gwaltney  Attest:  PPOUNP  hh Col Michele Collins, Town Clerk    Minutes November 5, 2012  Spring Hope Board of Commissioners Meeting  Are regular meeting of the Spring Hope Board of Commissioners was. held at' 7j p.m. in the  Commissioners Room at the Spring Hope Municipal Building.  Members present: Mayor James Gwaltney, Commissionèrs Clyde Best, Drew Griffin, Nancy Also present were Town Manager John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards, Town Engineer Kevin Varnell, David Harris from RSM Harris and Associates, Dean Holmes and Anthony Branch from Envirolink ànd ChiefTim Denton. Newspapers present were. Ken Ripley from the Spring Hope Enterprise and Amanda Clark from Citizens present were: Pam Brantley, Veronica Cooper, Ollie Shepard and Phillip and Annette  Walker, Lee Bissett and Bill Newkirk.  the Nashville Graphic.  Mills.  Mayor Gwaltney called the meeting to order. seconded and the motion passed unanimously.  Commissioner Best made a motion to approve the minutes as written; Commissioner Walker Mr. Holpe told the board that it was important to accept the no-interest loan from DWQ in the amount of $265,000.00 because the Country Inn Lift Station was in bad shape. He said this loan would allow the town to get rid oft the station that was out of date and costly and replace it with a new up to date system. Mr. Holpe said that the loan would cost $13,250.00 a year for 20 years to repay. Hei told them that at the present there was about $28,000.00 in the budget for sewer improvement and that $22,000.00 oft that had to be used for the payment owed on the Waste Water Treatment Plant. He said that with the new debt there would need to be an additional $6500.00 in the budget to add to the $28,000.00 total to pay for the new loan and the one: for the plant. Kevin said that this was an important project and that it needed to be done. He said that the current lift station was in horrible shape and needed tol be abandoned sO that in the long run thet town would save money. He told the board that the new gravity system that would replace the lift station would also be maintenance free. Commissioner Griffin said that he figured that it would cost about seventy cents per water customer to pay for the additional $6,500.00.    Commissioner Best made ai motion to accept the loan and have the Town Engineer prepare the paperwork; Commissioner Griffin seconded  Attorney and Town passed left from the left could pave the help the town  and the motion  unanimously.  David Harris from Harris and Associates said that there was about $76,000.00  Franklin St. CDBG project thât the town could use for road with curb and gutter. Mr. Harris said that Wilkins St. putting sewer lines on that street would be more expensive and that he would apply for additional funds next year. Hei told the board that the  Hei told the board Third Street was  something else rélated to improvements. was also under consideration  presently a gravel road but that the funds  but  ist that the drainage is bad on the street and that this would biggest problem with Third Street  would draft ai motion for thel board toa approve the reassignment of funds.  eliminate the problem. He said that he Thursday case they decided  to use at the public hearing on  in  Mr. Holpe told the board that the Community Park Project had spent to date  iti included resurfacing the tennis and basketball courts $5000.00 from the Chamber of Commerce and grant as it had too many risks financially.  $64,000.00 and that  that the park was  along with ai new walking trail. He said  actually an $110,000.00 project and that meant that they still had  approximately $46,000.00 left to spend. He said that for next year of$55,000.00. Mr. Holpe said that the committee decided against the Anthony Branch from Envirolink asked everyone to look at their WWTP project was coming well with a total of 256,000 gallons flushed. He said that the was around eight percent this month which why there was 4.5 million  still had they  aj pledge of  $35,000.00 already  $10,000.00 from the town. He said that with the  received the committee only had to raise another $5000.00 to make  the goal  playground equipment  activity report." He said that the hydrant flushing went percent of water unaccounted for  along very well. He told the board that the  was a very good number. Mayor Gwaltney asked  gallons of water produced but only 3.4 million sold.  that he knew that there was some water used and not billed at the town itv wouldn'taccount: for that much. Anthony said that the that he could account for the WWTP because ofs Mayor Gwaltney said that might account for  Mr. Holpe said owned buildings but that  readings were a little misleading and some problems with the floats the meter  give  wrong readings. Mayor Gwaltney asked ift the water that the vendors used  would  festival wasi metered and accounted for; Dean said that only the Town Attorney Mark Edwards said that he didn'thave anything  at the pumpkin  ones at the carnival.  some oft the water.  manager'sreport.  separate from what is in the  Mr. Holpe asked the board tol look at the sweepstakes information in the state court is going toi make a decision soon about the issue  their packets. He said that and he thought it might be smart    kRy  to wait since the state would probably take most oft the profits from the sweepstakes. Mayor Gwaltney wanted the board to think about just leaving the sweepstakes ordinance likei it is since the town is covered as far as the law goes. Commissioner Best said he agreed because the people Mr. Holpe said that Steve Head oft the Rail Division ofNCDOT took care oft the trucks parking by the tracks. Therefore he was recommending letting the issue end for now. Everyone agreed Mr. Holpe said that at the Planning Board Commission meeting they discussed the opening ofa new. Biomass plant at the old Rockwool plant. He said that they would have woodchips coming in on a daily basis along with two stacks of steam coming from the building that would be converted into energy. Mr. Holpe said the issue was how much water they would need daily and whether or not it would be costly to the town or bring ini revenue. The company said that there would not be any odor and that the trucks with the woodchips would come in off of6 64 bypass to Momeyer to 64 alternate. Mr. Holpe said that Betsy Kane from the state said that the zoning ordinance would have tol be amended to include al Biomass plant in that zone. Commissioner Best said that when these kinds of energy plants come in they have toj pay for all costs associated with the plant. He said this was a condition that they had to meet before they could do anything ChiefDenton said that the Pumpkin Festival went well even though they did have to issue several parking tickets and take care ofat traffic accident. He said that they also arrested two people that had outstanding warrants and that the crowd and traffic was SO good they did not have to block the road at Ash St. He said that the training for the police department is about done as far as the state mandated training. He mentioned also that the magistrate's office is trying to set up a video conferencing with the police department to save time and money. Commissioner Best had noi nèwi items. Commissioner Best said that a resident saw Waste industries putting the recycle items int the same truck with the garbage. Mr. Holpe said that he would talk with Mark Meyers at Waste Industries. Commissioner Griffin had noi newi items. Commissioner Newkirk said the owners of Stop and Shop are complaining that something is wrong with their water consumption. Mr. Holpe said that he would check in toi it. Commissioner Commissioner Griffin made a motion to adjourn; Commissioner Bissett seconded and the motion  hel has heard from do not want them.  that since it was. DOT property they would leave the issue to them.  and he said he had seen this before with his work for Progress Energy.  Walker had no newi items. passed unanimously.    125  SPRING OE S)  Submitted by: Kukklaoe Michele K. Collins Town Clerk    Attest:  Mayor. James F_Gwaltneyifi    126  Minutes November 8, 2012  Spring Hope Board of Commissioners Public Hearing  Aj public hearing was. held by the Spring Hope Board of Commissioners at 12 p.m. in the  Commissioners Room at the Spring Hope Municipal Building.  Members present were Commissioners Newkirk, Best, Griffin and Bissett. Mayor Gwaltney and  Commissioner Nancy Walker were absent.  Also present were Town Manager John Holpe and Town Clerk Michele Collins.  Mayor Pro Tem Clyde Best called the meeting to order.  Mr. Best said that the purpose oft thel hearing was to amend the current CDBG project to include paving and reconstruction on Third Street. Commissioner Newkirk made ai motion to open the Mr. Holpe reminded the board of the new plan to pave Third Street. Mayor Pro Tem Best opened Commissioner Bissett made ai motion to close the public hearing; Commissioner Griffin  public hearing; Commissioner Bissett seconded and the motion passed.  the floor to questions; there were no questions.  seconded and the motion passed.  Commissioner Griffin made a motion to accept the changes to the CDBG project that would allow paving and reconstruction of Third St.; Commissioner Bissett seconded and the motion  passed unanimously. passed unanimously.  Commissioner Bissett made ai motion to adjourn; Commissioner Griffin seconded and the motion  Submitted by: huElo Michele K. Collins  - C  ATICRO gjown Clerk  Attest:  5 ONIHAS  Mayor Jages)    1622  Minutes December 3, 2012  Spring Hope Board of Commissioners Meeting  A regular meeting ofthe Spring Hope Board of Commissioners was held at 7 p.m. in the Members present: Mayor Buddy Gwaltney, Commissioners Clyde Best, Drew Griffin, Nancy Also present were Town Manager John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards, Town Engineer Kevin Varnell, Mike Meyers from Envirolink, Betsy Kane  Commissioners Room at the Spring Hope Municipal Building.  Walker and Bill Newkirk. Commissioner Leel Bissétt was absent: HERT  from NC Department of Commerce in Raleigh and ChiefTim! Denton.  Citizens present were George Godwin Mayor Gwaltney called the meeting to order.  Commissioner Bissett made a motion to accept the minutes as written; Commissioner  Griffin seconded and the motion passed unanimously.  Public Forum  George Godwin said that he was upset that he had to pay a large water bill for a leak that he had no idea about. Commissioner Bissett asked him when he was informed about thel leak. Mr. Godwin said that! he didn'tknow until his water was cut off for non-payment. He said that at that time he was told that someone who was working for him was told about the leak but that he was never personally informed. Commissioner Best said he felt that it was unfair to penalize him for the leak ifhel had not been told in a timely manner. Mayor Gwaltney said he wasn'tsure whol had the responsibility to tell the owner; Envirolink or the town offices but that there needed to be a clear procedure. Commissioner Newkirk asked ifl his regular water bill was $60.00 and Mr. Godwin said yes that it was near that price. Commissioner Griffin said that he agreed he should get a refund oft the money that he Commissioner Bissett made a motion to forgive everything for the last two months except for the $60.00 ai month with a refund check for the first month and an adjustment for the second month; Commissioner Griffin seconded and the motion passed unanimously. Chris Harris with Harris and Associates told the board that all he needed was a motion to approve the benefit: amount coming from the CDBG monies to replace the home currently owned by Isadore Battle. Commissioner Best asked ift this project would affect the curb and gutter plans for Third St. Mr. Harris told him they were two separate phases. Mr. Best also asked why this part comingi in so late, Mr. Harris said it was just part ofthe process of seeing where to best spend the funds. He said that Miss Battle was qualified for this  paid except twhat he owed for his regular bill.    138  application because her house was not repairable. Commissioner Griffin said he didn't knowi ifit was fair to use taxpayer's money to rebuild this one house; Mr. Harris explained that ift the town didn't use the money: for this it would just go back to CDBG. Commissioner Newkirk made a motion to approve thel housing benefit for Ms. Battle notto exceed $90,000.00; Commissioner Bissett seconded and the motion passed unanimously. Mayor Gwaltney said that the next thing up: for disçussion was the proposal for a biomass plant to be located at the old Rockwool factory. Commissioner Bissett asked ifit would be possible to get the power point presentation emailed to each of them rather than to have it shown. Ms. Betsy Kane from the NCI Dept. of Commerce said that she would bel happy to email it to Mr. Holpe ift that was what they wanted. Town Attorney Mark Edwards reminded the board of the legal ramifications of discussing thej plans in public. Ms. Kane said that she could go over the quasi-judicial slide and go into depth on the subject. She explained to the board that they were in the position to make a judgment on the outcome oft the biomass plant therefore were held to standards most commonly used ini reference to court cases. Ms. Kane said thati it was ok fort the town manager and town staff to discuss the matter Commissioner Griffin made a motion to go into public hearing to discuss addinga permitted use in heavy industrial district with a special use permit; Commissioner Bissett Mr. Holpe reminded the board that this was just to add the wood biomass plant to the accepted uses category. Mayor Gwaltney asked ift there was anyone who disagreed with Commissioner Griffin made ai motion to close the public hearing; Commissioner Bissett Commissioner Best made a motion to allow a wood biomass plant as a permitted use and to adopt the zoning ordinance to include it; Commissioner Bissett seconded and the motion Mike Meyers from Envirolink told thel board that the water loss for the month was 7% and thati it was a good number asi industry standards were 10%. He said that there is a deadline for the Country Inn Lift Station and thati it would be at the end ofthe month. Mr. Meyers said that they would pick up leaves on the 5th and the 6th and that they had done a system wide flush at the end ofl last month. He said that there was a problem with the paint att the Waste Water' Treatment Plant and will probably go pass the end of the month dead line. Commissioner Best asked Mr. Meyers if the work on Branch St for Dolores Burnett was ready tol be started, he said that they were waiting for parts. Mayor Gwaltney asked why the numbers oft the waste water and the sold water were: not adding up. Mr. Meyers said thati it was normal for the two not to add up and that the numbers shouldn'tequal and  since they are not going to make the decision.  seconded and the motion passed unanimously.  adding the biomass to the category; there were no objections. seconded and the motion was passed unanimously.  passed unanimously.  there would be a problem with the flowi ift they did.    Town Attorney Mr. Edwards had nol business to report.  Mr. Holpe told the board that Mclean St. paving had been completed from Hwy. 581t to Dodd St. He reminded thel board that thet town Christmas party was going tol be held on Friday the 14th at 6:00pm at the town hall. He told the board that the financial report was looking very good and that the General Fund revenues were $90,000.00 in excess of expenditures and Water and Sewer revenues were: $67,000.00 in excess of expenditures. Chief Denton said that all the mandated training had been completed through Nash Community College. He said that everyone. had successfully passed. He also said that they had participated in the Governors Highway Safety program and were able to gain points toward purchases new equipment. Chief said that there was one assault and the suspect Commissioner Bissett had no new business. Commissioner Best asked about the sewer on Wilkins St. and wanted to know if David Harris was still going to help find some CDBG funds. Mr. Holpe said that Mr. Harris would be helping thet town with it as soon as the opportunity arose sometime inj January. Commissioner Griffin said thatl he thought the town offices should be opened at] lunch and had some people complain to him about it. Commissioner Newkirk said that many people had complained that the phonetree calls were too long with too much information. He also asked why the newspaper was not  turned his selfin the next day and was charged.  publishing the dates along with the calls. Commissioner Walker had no new business.  Commissioner Bissett made al motion to adjourn; Commissioner Walker seconded and the  motion passed unanimously.  Submitted by:  huhktla Michele K. Collins Town Clerk  ROFS  NORTH CAROLINA  Attest:  MElr Mayor James F Gwaltney    )301  THE TOWN OF SPRING HOPE RESOLUTION TO APPROVE ATHREE-YEAR UPDATE TOT THE  NASH COUNTY: 10-YEARSOLI WASTE MANAGEMENT PLAN  WHEREAS, iti is aj priority ofthis community toj protect human health and the environment WHEREAS, the reduction of the amount and toxicity of thel local waste stream is a goal oft this WHEREAS, equitable and efficient delivery ofs solid waste: management servicesi is an essential WHEREAS, it is a goal ofthe community to maintain and: improve its physical appearance and WHBREAS, The' Town of Spring Hope recognizes its role ini the encouragement ofrecycling WHEREAS, involvement and education of the citizenry is critical to the establishment ofa an WHEREAS, the State ofNorth Carolina has placed planning responsibility on local government WHEREAS, NC General Statute 130A-309.09A(b) requires each unit oflocal government,. either individually or in cooperation with other units oflocal government, to update the' Ten Year WHEREAS, the Nash County. Health Department, Garrett & Moore, Inc., and Solid Waste Management Plan Update Committee. have undertaken and completed al long-range planning effort to evaluate the appropriate technologies and strategies available to: manage solid waste NOW, THEREFORE, BE: ITI RESOLVED that The Town of Spring Hope hereby approves the three year update to thel Nash County 10-year Solid Waste Management Plan. Adopted by the Spring Hope Board of Commissioners during regular session on this 7h day of  through safe and effectivei management ofmunicipal solid waste;  community;  characteristic of thel local solid wastei management system; toreduce the. adverse effects ofillegal disposal and littering;  markets by purchasing recycled products; effective! local solid waste program; for thei management ofsolid waste;  Comprehensive Solid Waste Management Plan at least every three years;  effectively;  January 2013.  1I ATTEST: PRING HOD Town Clerk  Kduke lo  Mayor  SP RON