1B4  Minutes January 7,2013  Spring Hope Board of Commissioners Meeting  A regular meeting oft the Spring Hope Board of Commissioners was held at 7 p.m. in the Members present: Mayor Buddy Gwaltney, Commissioners Clyde Best, Drew Griffin, Nancy Also present were Town Manager John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards, Town Engineer Kevin Varnell, Mike Meyers and Anthony Branch from Envirolink, David Harris from Harris Associates and Chief Tim Denton. Newspapers present were Ken Ripley from the Spring Hope Enterprise and Amelia Harper Citizens present were Veronica Cooper, Ollie Shepard, Claris Bissette and Dickie Bass  Commissioners Room at the Spring Hope Municipal Building.  Walker, Bill Newkirk and Lee Bissett.  from the Nashville Graphic.  Mayor Gwaltney called the meeting to order  Commissioner Bissett noted that he was present at the last meeting and not absent like the Commissioner Griffin made ai motion to accept the minutes with the changen making Commissioner Bissett present; Commissioner Bissett seconded and the motion passed  minutes stated.  unanimously. Public Forum  Claris Bissette said that she was concerned about how the debris was being picked up in town. She said that she called the town office and that she was told they would be removed before Christmas. Ms. Bissette said that after a week she called again and was told that the crew was working on it. She said after another week she called back and was told that the truck broke down and was given the number to the Envirolink office in Bailey. She said that Envirolink told her that they would get in touch with the supervisors and that the street would be cleared. Finally she had tol hire someone to pick up the debris because no one showed up to do it from Envirolink. She said that Mike Meyers came to see her and tried to take thel blame for the entire thing. Ms. Bissette felt like someone had lied tol her when she was told the same thing several times and believes thatt the town should have taken care oft this. Mr. Holpe said that he thought that it seemed like there were many streets that had not been cleared of debris. He said that the staffi in the office had reported the problem to the appropriate people from Envirolink and that it had also been mentioned to Mike Meyers at the Christmas party. Commissioner Bissett said that Mr. Holpe should be informed when there is ap problem. Mike Meyers said he wasn'taware ofanything until late    132  in the week. Commissioner Walker asked Mike Meyers if Spring Hope was more than they could handle since this was not the first complaint: a citizen had voiced. Mike said no that they could handle the town. Commissioner Griffin asked why they had not picked up on the days that they were: supposed to; Mike said that they must have just missed it. Commissioner Best: said that he did not think it was necessary to ever hear something like this again ifthey were actually able to handle the demands oft the town. Mr. Meyers said that! he agreed and that they had al handle on things. The board made arrangements tol have the $25.00 reimbursed to Ms. Bissette. Commissioner Bests said that he thought Envirolink was responsible because they had dropped the ball and should send the money. David Harris from RSM Harris Associates told the board that the CDBG rehab bids needed tol be revised. He explained that the original company that had won thel bid on the asbestos removal had to pull out because of] licensing issues. Therefore the nextl low bidder was AB Control Inc. and that was for both 302 and 312 West Franklin. He also said that Lyons Construction was thel lowest at 302' Wi Franklin and Rick Bostic Construction was the lowest at 312 WI Franklin for the demolition bids. Commissioner Best asked ifa all this fell within the funding of the project, Mr. Harris said it did. He also said that there was money to relocate the owner at 312 WI Franklin while they were tearing down the home. Mr. Harris said that as long as the agreements were signed the work would begin and hopefully Commissioner Best made a motion to accept Mr. Harris'srecommendation for the demolition and asbestos bids; Commissioner Walker seconded and the motion passed Mr. Harris said that they also needed to make ai motion to amend the budget for the Third St. paving. Kevin Varnell said that the price would be $106,870.75 with about $7,000.00 left in contingency. Commissioner Best asked ifthis would have to go out to bid, Kevin said  finished in January.  unanimously.  no it would go to the original bid winner oft the Montgomery St. project. Commissioner Best made al motion to accept the budgetamendment: as stated; Commissioner Griffin seconded and the motion passed unanimously. Commissioner Griffin made a motion to accept the change order as presented; Commissioner Best seconded and the motion passed unanimously.  Mr. Harris said that his last item was scheduling a close out public hearing for February 4, Commissioner Best asked Town Engineer Kevin Varnell for an update the' Waste Water Treatment Plantreconstruction. Kevin said that the project had fallen behind some because oft the weather and the paint on thel building not being able to dry because oft the cold. Commissioner Best asked him ifhe knew anything about: survey stakes that were out by the land that was supposed have been given to the town by the old May Farm owners. Kevin said that he wasn'tsure but would find out; Commissioner Best asked him ifh hel knew about the town owning that land. Kevin said he wasn'tsure and Commissioner Best said he  2013. The board agreed.    133  thought that someone should find out for sure. Mr. Holpe said that he and Mark had discussed thei issue and were trying to get the paper work to prove the town owned it. Mr. Holpe asked thel board to reappoint Eugene Griffin, Ken Ripley and Dr. Weeks to the Planning Commission sO that their terms would endi in June 2015. Commissioner Bissett made ai motion to reappoint Eugene, Ken and Dr. Weeks; Commissioner Griffin seconded and the motion passed unanimously.  Mr. Holpe asked if anyone had any suggestions to replace Jennis Toney Carpenter on the board. Commissioner Bissett mention Daryl Emig and Mr. Holpe said that he would ask Mr. Holpe also asked the board to reappoint Allen Barbee tol Revitalization and replace Tommy and Spring Toney. He said that he didn't! have any recommendations right now but Commissioner Griffin made a motion to reappoint. Allen Barbee to the Revitalization Commission; Commissioner Newkirk seconded and the motion passed unanimously. Mr. Hold told thel board that hel had received a resolution to update the ten year plan oft the county's Solid Waste Plan. He said that this was just at three year update and actually did Commissioner Griffin made a motion to accept the three year update to the Nash County Solid Waste Plan; Commissioner Bissett seconded and the motion passed unanimously. Mike Meyers with Envirolink was present to give their report. He said that the water loss had risen since last month but he didn'treally know why but they were: investigating. Commissioner Griffin said that there was some water bubbling up on Hwy. 581 and that he thought it should be checked out. Mr. Myers said thati it was something that they would check out and that he did know there was a leak down at the treatment plant. He said that there had been some good discussions about the Poplar St. welll but that they needed a copy ofthe approval letter from when the well was installed. He said maybe the original engineer would have the copy oft the letter. Mr. Holpe said that the office staff had been searching for it but had not found anything. Commissioner Newkirk mentioned that there was a leak at Spaulding that hel had reported but that no one had fixed. He said itl had been leaking for some time and that might be part oft the problem. Mr. Meyers said that he would check on that and see why it had not been done. Commissioner Best told Mr. Meyers that he hoped that there would not be any more problems with citizens and that] he was very disappointed in the whole debris problem. Mr. Holpe said that as far as the office staffhe knows that the communication flows very well and that they do all they can to gett the word tot the correct people. Mr. Meyers said that the communication on their side is what broke  him.  would try to have some for the next meeting.  not change any oft the priorinformation.  down.  Town Attorney Mark Edwards had nothing new    134  Mr. Holpe told the board that the auditor would be giving his report next month and thata copy oft the audit would go out with the packets for February. He said that one oft the comments that hel heard was that the audit looked good. Mr. Holpe told the board that the financial report looked really good at this point but that he knew there was still six months left. He said that he would be asking for budget requests in February and would be working on it with the staffi in the office. Mayor Gwaltney told the Mr. Holpe that he knew of some playground equipment in RTP that may be available to the park committee for free. He also said that he felt] like he would have the equipment to move the items but that they would need to get some volunteers tol help. Mr. Holpe said het thought that was a great opportunity and thati it would be a good idea to take a trip to see it. Chief] Denton told the board that hel had handed out a complete report for the year's activities. He said that there had been some counterfeit money passed around and that they were working with Nash County Sheriff's Department to identify some suspects. He told thel board that the 2008 Crown Vict that they had was losing paint but that Ford was going to honor a recall and cover 80% oft the cost. He also said that the 2004 Crown Vichad Commissioner Walker had nothing new. Commissioner Newkirk said that he had calls about taking the Christmas decorations down SO quickly. But he didn'tthink it was anything that needed action but just want to mention it. Commissioner Griffin asked if there was any update on the Biomass plant. Mr. Holpe said that a copy of the plan was dropped by the office but thati it wasn't) presented in the correct: form. But that the owners and developer said that it was still a go for them. Commissioner Best asked about the cablevision and the fiber optic cable that they were putting in. Mr. Holpe said he usually gets something from Time Warner but he always puts them in the packet but doesn't have any updates. Commissioner Best said that they seemed tol be doing a good job but want to know what exactly they were doing. Mr. Holpe said that he would find out what exactly was going on. Commissioner Best also said that he wanted to make sure that next year Envirolink checks the Christmas lights before they are put out. He also asked ift the brick wall at Oakdale Cemetery had been addressed. Mr. Holpe said that he was aware and that they were getting prices on the work. Commissioner Best said thati the stop sign that faces Commissioner Bissett made a motion to adjourn; Commissioner Walker seconded and the  been painted and thati it came out really well.  581 on Mclean Street that needed replacing.  motion passed unanimouslys  SPFIO NORTH CAROLINA  Submittedby: Adlrl licheleK K. Collins Town Clerk  A  Attest:  Mayor JapesYGwaltrey    )30  THE TOWN OF SPRING HOPE RESOLUTION TO APPROVE ATHREE-YEAR UPDATE TO' THE  NASH COUNTY 10-YEAR SOLID WASTE MANAGEMENT PLAN  WHEREAS, iti is aj priority ofthis community to protect human health and the environment WHEREAS, the reduction oft the amount and toxicity oft the local waste stream is a goal oft this WHEREAS, equitable and efficient delivery ofs solid waste: management services is an essential WHEREAS, itis a goal oft the community to: maintain andi improve its physical appearance and WHEREAS, The Town of Spring Hope recognizes its role in the encouragement ofr recycling WHEREAS, involvement and education of the citizenry is critical to the establishment of an WHEREAS, the State ofNorth Carolina has placed plamingresponsibility on local government WHEREAS, NC General Statute 130A-309.09A() requires each unit oflocal government,. either individually ori in cooperation with other units oflocal government, to update the' Ten Year Comprehensive Solid Waste Management Plan at least every three years; WHEREAS, thel Nash County Health Department, Garrett & Moore, Inc., and Solid Waste Management Plan Update Committee! have undertaken and completed al long-range planning effort to evaluate the appropriate technologies and strategies available to manage solid waste NOW, THEREFORE, BEI ITI RESOLVED that The' Town of Spring Hope hereby approves the three year update to the Nash County 10-year Solid Waste Management Plan. Adopted by the Spring Hope Board of Commissioners during regular session on this 7th day of  through safe and effective: management ofmunicipal solid waste;  community;  characteristic oft thel local solid waste management system; toreduce the adverse effects ofillegal disposal and littering;  markets by purchasing recycled products; effective local solid waste program; for the management ofsolid waste;  effectively;  January 2013.  hdul Co  ATTEST: PNGT P PRON  Mayor  Town Clerk    185  Minutes February 4, 2013  Spring Hope Board of Commissioners Meeting  Ar regular meeting oft the Spring Hope Board of Commissioners was held at' 7 p.m. in the Members present: Mayor Buddy Gwaltney, Commissioners Clyde Best, Drew Griffin, Nancy Also present were Town Manager John Holpe, Town Clerkl Michele Collins, Town Attorney Mark Edwards, Dean Holmes and Anthony Branch from Envirolink, David Harris from Newspapers represented were Ken Ripley; the Spring Hope Enterprise and Amanda Clark; Citizens present were: Ernest Pope, Veronica Cooper, Ollie Shepard and Phillip Mills.  Commissioners Room att the Spring Hope Municipal Building. Walker, and Bill Newkirk. Commissioner Lee Bissett was absent  Harris. Associates, and John Pollard Town CPA.  The Nashville Graphic.  Mayor Pro Tem Clyde Best called the meeting to order.  Commissioner Griffin made a motion to approve the minutes of) January 7,2013 as written; Commissioner Newkirk: made al motion to goi into public hearing to discuss the closeout of the CDBG project; Commissioner Walker seconded and thei motion passed unanimously. David Harris told the board that the Montgomery/Prankim St. project would be closing out within the next two weeks. He said that the town had accomplished all its goals including the complete paving ofl Montgomery Streetand: new water and sewer on Franklin St., which would help to make them maintenance. free. He also said they were: in the process of bringing the duplex on Franklin up to standard as well as replacing the sub-standard home that Ms. Isadore Battle was livingi in. Mr. Harris said that the town would be eligible for other grants and that he would bel happy to apply for them as soon as they were available. Commissioner Newkirk: made a motion to come out of public hearing since there were no questions; Commissioner Griffin seconded and the motion passed unanimously. John Pollard the town CPA told the board that the audit was very good for the fiscal year ending) June 30, 2012. He said that the paperwork was in the best shape it had ever been and that the finance officer and thet town: manager had done a great job. The  Commissioner Newkirk seconded and the motion passed unanimously.  Commissioners thanked him for his work.  Mr. Holpe asked the board to consider the nomination of Darryl Emig to the Planning Commission and Dawn Rae, Garfield Mills and Michael Glover to Revitalization.    le  Commissioner Griffin made: al motion to appoint Darryl Emig tot the Planning Commission; Commissioner Griffin made aj motion to appoint Dawn Rae, Garfield Mills and Michael Glover to the Revitalization Commission; Commissioner Newkirk seconded and the motion Anthony Branch from Envirolink: read the monthly report to the board. Hei told them that thej progress at the Waste Water' Treatment Plant] had stalled because the wrong paintl had been ordered but that' Turner Murphy was working on the problem. He told the board that Mayor Gwaltney asked if Envirolink would help getting the playground equipment: for the park. Dean said yes that they had a crane truck that could help put the holes ini the ground. He said that they were willing to do whatever the town needed tol help get the playground  Commissioner Best seconded and the motion passed unanimously.  passed unanimously.  there were no major issues this month.  equipment even though it was inl RTP.  Town Attorney Mark Edwards had nothing to report.  Mr. Holpe said that he was going to start giving monthly updates on the progrèss oft the STEP grant. Mr. Holpe said he felt like the actual work would begin soon since there. had already been about 7 meetings and thati it seemed like the people who were going tol be there had leveled out. He: said thatl he had good feeling about the future oft the program and that it would help with the economic development. He also said thatl he was sO glad thatthe Mayor and Commissioners Newkirk and Walker make mosti ifnot all the meetings. Mr. Holpe said that ChiefDenton had ai family emergency and would notl bei there to give his Mayor Gwaltney asked thel board if they had any new items. Commissioner Walker asked whati ifany responsibility did the town have for the Pumpkin Festival. Mayor Gwaltney said thati it was handled by the Chamber and that they had decided to suspend iti for the upcoming. year due tol lack off funding. Commissioner Best said that he felt that as a board they had always supported the Chamber and the festival and that they should continue to. Mayor Gwaltney said they were strapped for cash for many reasons but that one was because they now had to pay for the police overtime. Mr. Holpe said that was not truei that the town has always paid and actually goes in the hole during the festival because of all the Commissioner Newkirk said that there was a tree down at Spaulding and wanted tol knowif itwas the responsibility ofl Envirolink to clean it up. Mr. Holpe said that they would, but that Nash County was the owner oft the property and thati it was al large tree. Commissioner Commissioner Griffin said he wanted tol knowi ift the town would only be giving information over the Time Warner channels. He said al lot of people didn'thave cable anymore and would: need tol know the information. Mr. Holpe said it was just another option and that the phone tree would still be used along with an information line that citizens could call.  report.  money that is spent by the town.  Newkirk said he would call them to see ifthey would take care ofit.    *  Commissioner Best asked ift there was a schedule for state paving because there were some bad spots on old 64. Mr. Holpe said that he would check. He: said he also wondered ifthe county had plans to come through Spring Hope with water lines. Mr. Holpe said hel had no knowledge ofthis and thatitwasmtsomething that would benefit the town at this time. Commissioner Besti made al motion to adjourn; Commissioner Griffin seconded and the  motion passed unanimously.  Submitted by: / 1 Michele K. Collins Town Clerk  ONOFS Sps NORTH CAROLINA  Attest:  1  Mayor JamesF Gwaltney    139  131  : 133  Minutes March 4, 2013  Spring Hope Board of Commissioners Meeting  Ar regular meeting of the Spring Hope Board of Commissioners. was held at 7 p.m. in the Members present: Mayor Buddy Gwaltney, Commissioners Clyde Best, Drew Griffin, Nancy Also present were Town Manager John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards, Anthony Branch and Dean Holmes from Envirolink, and ChiefTim! Denton., Newspapers present were. Ken Ripley from the Spring Hope Enterprise and Amanda Clark Citizens present were Veronica Cooper, Ollie Shepard, Ernest Pope and Phillip Mills.  Commissioners Room at the Spring Hope Municipal Building. Walker and Bill Newkirk. Commissioner Lee Bissett was absent.  from the Nashville Graphic.  Mayor Gwaltney called the meeting to order  Commissioner Besti made a motion to accept the minutes as written; Commissioner Commissioner Best made al motion to accept the tax discoveries and releases; Commissioner Walker seconded and the motion passed unanimously.  Newkirk seconded and the motion passed unanimously.  Mr. Holpe said that the Chamber had recommended Ken Ripley or Mark Cloniger to fill the one vacancy that they had left for Revitalization Commission. Commissioner Bests said that he thought that should be the decision of the Chamber. Mr. Holpe said that he would tell the members at the next Chamber meeting that they would need to select one. Anthony Branch from Envirolink read the monthly report. He said that they recommend that the billing software be change to using the actual water usage for customers instead of the rounding method now used. Mr. Branch said that they felti it would help with the water loss report. Commissioner Best asked ifl Envirolink was going tol hang some new town banners where the old ones had fallen. Mr. Holpe said that there weren'tany left to be hung at this time. Commissioner Best said he thought that thet town needed to seel how  much some new ones would cost; Mr. Holpe said he would. Town Attorney Mark Edwards said he had nothing new.  Mr. Holpe said that! he checked with the Department ofTransportation and that West Nash was slated to bé paved probably this summer butifnotitwould bei next summer. He also said that West Branch would be repaired during the summer or spring ofnexty year.  Sxhen wprAwwwe :  :  : :    132  Mr. Holpe asked the board tol begin to thinkabout the end oft the Equipment Lease with Envirolink that would expire in July. Commissioner Newkirk asked why the price for buying the equipment was so low; Mr. Holpe said thati it was the agreed upon price because oft the availability ofa all of] Envirolink's. other equipment that they did not charge thet town for. Mr. Holpe reminded thel board that right now the town is still paying for all oft the repairs and that the cost of upkeep was expensive. Commissioner Walker said she thought that the town was not getting the best deal with the price especially ofs something was to happen with Envirolink and the town needed tol have equipment. Mayor Gwaltney said that the value of the equipment was not much since al lot oft the items were older. Commissioner Newkirk said thel he was also concerned if Envirolink was no longer doing theirj job what the town would do without equipment. Mr. Holpe said that] he thought that thel last year was like at trial period to see ift they could handle the job and that he was satisfied. Chief Denton said that they have hired aj part-time officer Scott Strickland and that he should be a good asset with his 15 years' experience. He also said that the department had decided to partner with retired officer Leonard Brantley and the county to come up witha a Commissioners Best, Griffin and Walker had nothing new. Commissioner Newkirk said that the: school system did move the downed tree at Spaulding and just want tol let everyone Commissioner Best made a motion to adjourn; Commissioner Newkirk seconded and the  better plan for school emergency response.  know.  motion passed unanimously.  Submitted' by:  hcaeCa Michele K. Collins Town Clerk  Attest:  APRE E E  3HL  Ahge  SS : TiwT 7 1VA :  115      i42  Minutes April 1,2013  Spring Hope Board of Commissioners Meeting  AI regular meeting oft the Spring Hope Board of Commissioners was held at 7 p.m. in Members present were: Mayor Buddy Gwaltney, Commissioners Walker, Newkirk, Griffin Also present Town Manager John Holpe, Town Clerk Michele Collins, Town Attorney Mark Newspapers present: The Spring Hope Enterprise Mary Baines and The Nashville Graphic  the Commissioners Room att the Spring Hope Municipal Building.  and Best. Commissioner Lee Bissett was absent.  Edwards, Dean Holmes from Envirolink and ChiefTim Denton.  Amanda Clark  Citizens attending; James Long, Joyce Richardson and Scottie Phillips  Mayor Gwaltney called the meeting to order and asked for a moment ofs silence for former Commissioner Griffin made a motion to accept the minutes as written; Commissioner Commissioner Newkirk made a motion to go into public hearing to consider joining the National Flood Insurance Program and considering the ordinance that accompanies it; Mr. Holpe told the board that he went to a meeting in Nashville that explained the flood program. He said that the town was not part oft the program and no one: ini town or ETJ could purchase flood insurance. He said that there were only four parcels ofl land that were in the flood plain and that they were in the ETJ but no structures were currently on them. Mr. Holpe said that there would be no cost to the town but thati it would potentially assist the owners ini the ETJ. He said that the administrator would assist the owners with this program ifit, would become necessary. Commissioner Best asked what would bei the benefit. Mr. Holpe said thati it would help thej people who owned these properties protect their land. Commissioner Best asked ifit would affect the building code, Attorney Mark Edwards said it would only ifs you were: in the flood zone. Commissioner Griffin said that he thought all oft the maps were changed after Hurricane Floyd and thought thati it probably would not: affect the rest of the town. Mr. Edwards said the maps were changed after the Commissioner Best made a motion to close the public hearing; Commissioner Griffin  Commissioner Stanley Hawley.  Walker seconded and the motion passed unanimously.  Commissioner Griffin seconded and the motion passed unanimously.  hurricane and right nowi the town was not affected. seconded and the motion passed unanimously.    143  Commissioner Best made a motion to approve the Resolution of Intent and the ordinance toa accept thel National Flood Insurance Program; Commissioner Newkirk seconded and the Mr. Holpe asked thel board to renew the contract of] John Pollard; CPA, to do the 2012-2013 audits. Mayor Gwaltney asked Mr. Holpe and the clerki if they were satisfied with the relationship between the town and the auditor. They both said yes that they were very comfortable with the workingrelationshp and would have no objections to working with Commissioner Best made a motion to renew the contract with John Pollard; Commissioner Mr. Holpe asked the board tol look at the 2013-2014 budget messages and the proposed budget. He told them that the General Fund budget was balanced at $1,016,200.00 which is slightly lower than the previous year. He said that thet town was doing well but that he felt like the revenues coming in from the state and the cemetery revenues would bel lower. He said he was not proposing any new spending except for a 3% raise across the board and money for condemnation ofs several buildings in town. Mr. Holpe said that the only other change was the money that would be sent to the county for their services would be less. He said that this was the part oft the deal that they made with the county to be able to help with thej park renovations. Mr. Holpe reminded the board that the cost of FICA had gone up SO that would account for some oft the new expenditures. He: said that the Water and Sewer budget was going to change some because of the new debt payment for the country inn lift station loan. He said that hei thought the budget was conservative and he told the board that the finance officer and the tax collector were: mainly responsible for the good numbers of the present budget and financial statements. Mayor Gwaltney asked ifthe money that was going tol be used for condemning buildings would be recouped by the town. Mr. Edwards said that the town would have al lean on the property until it was sold but thati it could be a lengthy process. The board decided that they did not need a separate budget meeting since it was sO straight forward and if they had any questions they could ask during a regular meeting. Commissioner Best asked ift there was at taxi increase; Mr. Holpe Mr. Holpe told the board that the CDBG project was ini its closing stage and that everything  motion passed unanimously.  his company again.  Walker seconded and the motion passed unanimously.  said no.  had been done to specifications. The town attorney had no new business.  Dean Holmes from Envirolink: read the monthly report.  Chief Denton told the board that the in service training for firearms and blood borne pathogens was complete. Mr. Denton said that they had a swearing in for new part-time officer Scott Strickland and that his family attended. Commissioner Newkirk asked ifthe police were still keeping a check on the building that had been burned at Spaulding. Chief Denton said that they were checking it and seemed like people were. keepingaway.    144  Mayor Gwaltney asked the commissioners ifthey had any new business, Commissioners Newkirk, Walker and Griffin had no new business. Commissioner Best asked ifone ofthe buildings to be torn down was the old Toney Funeral Home; Mr. Holpe said yes and the other one was on Hopkins St. Mr. Best asked ifit would be possible to perform a controlled burn on either one of these properties to save the town money. Mr. Edwards and Mr. Holpe said that they would check on that with the fire department. Commissioner Best asked about thel loan for the country inn lift station. Mr. Holpe said that they were waiting for final Commissioner Griffin made a motion to adjourn; Commissioner Walker seconded and the  approval from the DWQ and the state to start the project.  motion passed unanimously.  Submitted by:  Whl de  NN OF NORTH CAROLINA EI  SPRIN Michele K. Collins Town Clerk  Attest:  Mayor James F Gwaltney    1475  The Town of Spring Hope Resolution of Intent  WHEREAS, certain areas of the Town of Spring Hope are subject to periodic flooding or flood- related erosion, causing serious damages to properties within these areas; and WHEREAS, relief is available in the form of Federally guaranteed flood insurance as authorized by WHEREAS, the Legislature of the State of North Carolina has in Part 6, Article 21 of Chapter 143; Parts 3, 5, and 8 of Article 19 of Chapter 160A; and Article 8 of Chapter 160A of the North Carolina General Statutes, delegated to local governmental units the responsibility to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry; and WHEREAS, iti is the intent of this BOARD to require the recognition and evaluation of flood or flood-related erosion hazards in all official actions relating to the land use, building construction  the National Flood Insurance Act of 1968; and  repair and remodeling in areas having these hazards; NOW, therefore, be it resolved, that this BOARD hereby:  Assures the Federal Insurance Administration (FIA) that it will enact as necessary and maintain in force in those areas having flood or flood-related erosion hazards adequate land use and control measures with effective enforcement provisions consistent with the criteria set forth in Parts 59, 60 and 65 oft the National Flood Insurance Program Regulations (44 CFR); and Vests the Town Manager or designee with the responsibility, authority, and the means to:  (a) Assist the FIA. Administrator, as requested, in delineation of the limits of the area having (b) Provide such information as the FIA Administrator may request concerning present uses and occupancy of the floodplain or flood-related erosion areas. (c) Cooperate with Federal, State and local agencies and private firms which undertake to study, survey, map, and identify floodplain or flood-related erosion areas, and cooperate with neighboring communities with respect to management of adjoining floodplain and/or flood-related erosion areas in order to prevent aggravation of existing (d) Upon occurrence, notify the FIA. Administrator in writing whenever the boundaries of the community have been modified by annexation or the community has otherwise assumed or no longer has authority to adopt and enforce floodplain management regulations for a particular area. In order that all Flood Hazard Boundary Maps (FHBMs) and Flood Insurance Rate Maps (FIRMs) accurately represent the community's boundaries, include within such notification a copy of a map of the community suitable for reproduction, clearly delineating the new corporate limits or new area for which the community has assumed or relinquished floodplain management  special flood or flood-related erosion hazards.  hazards.  regulatory authority.  NFIPI-99/Resol-May  : 575 rmit    41  Appoints the Town Manager or designee to maintain for public inspection and to furnish upon request, for the determination of applicable flood insurance risk premium rates within all areas having special flood hazards identified on a FHBM or FIRMS, any certificates of flood-proofing, and information on the elevation (in relation to mean sea level) of the level of the lowest floor (including basement) of all new or substantially improved structures, and include whether or not such structures contain a basement, and if the structure has been floodproofed. Agrees to take such other official action as may be reasonably necessary to carry out the objective  of the program. Adopted on April1 1,2 2013  By: Mayor  ME  (Signatures of Governing Board)  By: Clabkerf Commissioner Clyde Best  By:  Commissioner Lee Bissett By: Commissioner D4  By Nanes Walken Commissioner Nancy Walker Billnhskik Commissioner Bill Newkirk  OF SPRIN NORTH CAROLINA SEAL  Certified by: Town Clerk, Michele Collins  Date: April 1, 2013  NFPI-99eso/-Ma)  rit Mh. T skX5 5.5.944351 382 XAwwA X-ww  X4.    144  Mayor Gwaltney asked the commissioners ifthey had any new business, Commissioners Newkirk, Walker and Griffin had no new business. Commissioner Best asked if one oft the buildings to bet torn down was the old" Toney Funeral Home; Mr. Holpe said yes and the other one was on Hopkins St. Mr. Best asked ifit would bej possible to perform a controlled burn on either one of these properties to save the town money. Mr. Edwards and Mr. Holpe said that they would check on that with the fire department. Commissioner Best asked about thel loan for the country inn lift station. Mr. Holpe said that they were waiting for final Commissioner Griffin made a motion to adjourn; Commissioner Walker: seconded and the  approval from thel DWQ and the state to start the project.  motion passed unanimously.  Submitted by:  dD  SNN OF SPPN Michele K. Collins  Town Clerk  NORTH CAROLINA  Attest:  Mayor James F Gwaltney    14b  Phillip Mills addressed thet fact that the Ash Street Recreation had been shut down by the State of North Carolina. He said that hei felt like thet town had not given the owner Mr. Ryial Mills the kind ofs support that he should have received. He said that Mr. Mills was al lifelong resident of the town as well asa business owner for 50 years. He also said that ity was not Mr. Mills' responsibility to regulate the alleged drug dealing int the street and felt like that was at failure of lawe enforcement and the town. He said he thought it was terrible to have to shut down al business in thei town and make it look like Mr. Mills was condoning drug activity. He said that there were al lot ofgood citizens that supported Mr. Mills and knewi that he was a good person. He also said that he had been at many town meetings and never heard of constant reports about problems. Mr. Phillip Mills said that ift there was such a problem then everyone would have known about it. He also said that hei feltl likei it would not solve the drug problem Mr. Holpe told the board that hei thought it might be a good idea to charge to use the picnic shelter at the park. He said that the money' would be usedi to keep up the equipment and for maintenance of the park. Mr. Holpe said that right now reservations were made to use the area oft the picnic shelter but that no fee was being charged. Commissioner Walker said that she didn'tthink it was a good idea to charge since it was a çommunity park. Commissioner Newkirk said that he thought a charge was a good idea since more than just Spring Hope residents will be using the picnic area. He said that the money should bel kept aside fori the park only. Commissioner Griffin said that some of the residents in town have a problem that their tax money is being used to keep it up and anyone can use it. The.board decided to Mr. Holpe asked the board to approve the continuation of the town participation in the Small Main Street Program. He told them that the program would give thet town more availability to grants and that Commissioner Griffin made a motion to continue in the Small Main Street Program; Commissioner Mr. Holpe asked the board to allow the streets to be closed fort the annual Fireman's Day celebration. Commissioner Griffin made a motion to allow the streets to be closed; Commissioner Walker seconded Mike Myers from Envirolink passed out a new brochure that would provide residents information about the services that the town provides. He said that they had prepared the brochure and wanted to know what the board thought about it and if they wanted changes. Mr. Holpe asked about thet fact that the brochure said for people to put yard waste in carts but that the town does not provide those, Mr. Meyers said that would be deleted. Mr. Myers was proposing that even ifac contractor cleaned a yard that they would picki it up as long as it was not a large load. Commissioner Griffin asked when these changes would goi into effect. Mr. Myers said that it would start as soon as the board came to a consensus about what they wanted. Mr. Holpe asked ift this would be handed out to customers and Mr. Myers said it would be left at each citizens home. Mr. Myers said thati there wasa a typo on the cemetery page and that the fees were paid directly to the town and not Envirolink. The board decided that they  since it was being sold in many areas.  wait and let the people oft the town. have an opinion on the subject.  there was no cost to thet town.  Newkirk: seconded and the motion passed unanimously.  and the motion passed unanimously.  would study the brochure and take action on it at the next meeting Anthony Branch from Envirolink; gave the monthly report.    H7  Mr. Holpe asked the board tol look at the budget message and remarked that it was not much different from the previous year. He said that the major change would bet the debt payment in Water and Sewer and that it was included in the proposed budget. He said that he was hoping to have the park! project finished byt the fall and was proposing a new police cara and that would be the major changesi in General Fund. Commissioner Griffin said that he appreciated allt the good work that the manager, the finance officer and the tax collector had done to not only get the budget ready but also the excellent audit Mr. Holpe mentioned that he checked ont the banners and that presently there were 61 hanging around town and that more could be ordered. Commissioner Griffin asked if Image Designs did those and Mr. Holpe said no that they were done out of town. Commissioner Griffin said that he thought it would be a good idea to check and see if they would do them sO that the business would be kept in town. Mr. Holpe told thel board that a copy of the March report fort the CDBG grant was in the packet and that Mr. Holpe said that the town was now an official member oft the flood plain program and that any  report they had received.  it was being closed out.  citizen that wanted to purchase flood insurance could do SO. Town. Attorney Mark Edwards had no new business.  Chief Denton said that there was an attempted armed robbery at the Subway. He said that the perpetrator had left a mask and jacket ini the alley and that they were being checked for clues. Commissioner Walker had no new business. Commissioner Newkirk: said that het thought there wasa resident int town that was having a yard sale every week andi that he knew there was an ordinance that limited the number allowed. He also said that he was very disappointed int the fact that thet town and the police department did not do enough to help Mr. Mills to keepl his business open. He said that he remembered an article in the paper about Spring Hope being the drug capital of Eastern North Carolina about 7 years ago and no one helped then. He said that the action by the state now would not make the drug problem go away andi that chickens int the town got more attention than al business closing. He said thati it was everyone'si fault that the business was closing including the town board. Commissioner Griffin said that there was a dead tree in Meeks Cemetery that should be looked at and that the storm drains needed some attention. Mayor Pro Tem Best said that he wanted to talk about a personal matter Commissioner Griffin made a motion to go into closed session; Commissioner Newkirk seconded and the Commissioner Griffin made a motion to come out of closed session; Commissioner Newkirk seconded Commissioner Newkirk made a motion to adjourn; Commissioner Griffin seconded and the motion  in closed session.  motion passed unanimously. Closed session. and the motion passed. passed unanimously.    148  Submitted by:  hluhul klad  Michele K. Collins Town Clerk  Attest:  NORTH CAROLINA  G)  James hdle Mayor. Gwaltney    14  Minutes June 3, 2013  Spring Hope Board of Commissioners Meeting  Aregular meeting oft the Town of Spring Hope Board of Commissioners was held at7 p.m. in the Members present: Mayor. James Gwaltney, Commissioners Clyde Best, William Newkirk, NancyWalker, Also present were Town Manager. John Holpe, Town Clerk Michele Collins, Town. Attorney Mark Edwards, ChiefTim Denton and Mike Meyers and Dean Holmes from Envirolink. Newspapers present were Ken Ripley from the Spring Hope Enterprise and Amanda Clark from the Residents present were. James Long, Joyce Richardson, Ernest Pope, Ollie Shepard, Veronica Cooper,  Commissioners Room at the Spring Hope Municipal Building.  Drew Griffin and Lee Bissett.  Nashville Graphic.  Scottie Phillips, Phillip Mills and Gertrude Mitchell. Mayor Gwaltney called the meeting to order. seconded and the motion passed unanimously. Mayor Gwaltney opened the Public Forum.  Commissioner Best made a motion to approve the minutes as submitted; Commissioner Griffin  Gertrude Mitchell asked the board ift they would support her in a venture to begin a gang awareness group int town. She said that she would get private funding and that all: she wanted was the support of town officials. Ms. Mitchell told the board that gang activity was growing in Spring Hope and that she wanted to form a group to help begin to curtail activities of gangs. She said that she and: some other church members were going to head up the group and invited any commissioners' to join. Commissioner Newkirk: said that he would provide a room at Spaulding for them to meet. Mayor Gwaltney told her that she had the support of the board and Commissioner Bissett asked her to keepi in touch with the Commissioner Best made a motion to go into public hearing to discuss the 2013-2014 fiscal year budgets; Commissioner Bissett seconded andi the motion passed unanimously. Mr. Holpe explained the budget fiscaly year ordinance to the board and reminded them that there willl be budget amendments at the end oft this fiscal year. He said that there may be a need for a short meeting to approve those amendments during the week of the 24"h of June. He also said thati there weren'tany changes from lasty year but that he would be glad to answer any questions Commissioner Griffin commended the manager andt the finance officer along with thet tax collector for keeping the budget Commissioner Griffin made a motion to adjourn the public hearing and return to open session; Commissioner Griffin made a motion to approve the budget as presented; Commissioner, Best seconded  manager: sO that they could bei informed ofh her progress and needs.  steady without ai taxi increase.  Commissioner Bissett seconded and the motion passed unanimously.  and the motion passed unanimously.    150  Commissioner Bissett made a motion to accept the contract with Fields and Cooper as presented; Mr. Holpe asked the board for a one word change on the flood control and prevention ordinance to Commissioner Griffin made ar motion to amend thei insurance ordinance to reflect the correct date of Commissioner Griffin made a motion to make a $5,000.00 payment to Fund Balance from the Powell Bill Fund as part of the $58000.00 owed; Commissioner Walker seconded and the motion passed  Commissioner Newkirk seconded and the motion passed unanimously.  reflect the correct date ofJ June 18.  June 18th, Commissioner Walker: seconded and the motion passed unanimously.  unanimously.  Mr. Edwards said that he checked on the ordinance about residents leaving animal waste in town. He said that there was an ordinance that would cover the animal waste left around town but that unless Mr. Holpe mentioned to the board that some of the local scouts did al lot of work at the playground area and wanted to say thank you. He said that the next step was to puti in the mulch. He also thanked Cindy Brantley and Mrs. Emig for their worki int the depot area. Mr. Holpe reminded everyone about the business forum that was being held ati the town hall on. June 13th by the Revitalization Commission and invited the commissioners' to attend. Mr. Holpe also told the board that the STEP program was starting to wind down as far as monthly meetings and would start working on projects for the town. He said that Chilton Rogers from the Rural Center would be at the August meeting to present a plan toi the board. Mr. Holpe reminded the board that he would need to have a short meeting during the week of June 24th to approve end oft the year budget amendments. Thel board agreed and decided to meet at noon on Chief Denton told the board that there were two break-ins including one at Strickland's and the other one was at one oft the mobile units at the school. He said that had sent some evidence to the labi in Raleigh. Chief Denton also said that there was an attempted fraud at PNC Bank and that the suspect had been arrested. He also said that the department had completed training on several issues including safety of police officers as it pertains to car accidents. Commissioner Newkirk asked about the reporting ofr missing persons on his report. Chief Denton: said that they had been found safe. Commissioner Walker asked ift the people that had already reserved the park! before the $25.00 fee would now be expected to pay, Mr. Holpe said no. Commissioner Newkirk had no new business. Commissioner Griffin asked about the dead tree at Meeks; the clerk told him that quotes were being gathered for the removal. Commissioner Griffin asked about the house on Hopkins Street that looked likei it needed to bei torn down. Chief Denton said that he talked to someone at that location and that the process of taking away some of the wood ont the property had begun. Mr. Holpe said that thei fire department would be in agreement to do a controlled burn on that home. He said that they would need inspections first. Commissioner Emig! had nothing new. Commissioner Bissett thanked Mr. Best again and welcomed Commissioner Emig. He also said that he wanted to personally support Gertrude Mitchell  the board decides to change it won't say animal waste.  June 24,2013.    (57  and the project that she was working on with gang violence. Mayor Gwaltney thanked Commissioner Commissioner Griffin made a motion to recess the meeting until. June 24, 2013 at noon; Commissioner  Best for his service.  Bissett seconded and the motion passed unanimously.  Submitted by: huckilelon A Michele K. Collins Town Clerk  Attest:  FANIG HOPE  Mayor    152  TOWN OF SPRING HOPE BUDGET ORDINANCE FISCAL YEAR 2013-2014  BEI IT ORDAINED by the Governing Board oft the Town of Spring Hope, North Section 1: The following amounts are hereby appropriated in the General Fund for the operation of the town government and its activities for the fiscal year beginning July 1,2013, and ending June 30,2014, in accordance with the chart ofa accounts  Carolina:  heretofore established for this Town: Governing Body Administration Buildings Public Safety Streets Powell Bill Sanitation Recreation Library Cemetery Museum  $  6,997 210,039 129,500 377,661 73,000 41,000 154,500 12,000 8,500 2,500 503 $1,016,200  Total  Section 2: Itis estimated that the following revenues will be available in the General Fund for the fiscal year beginning July 1,2 2013, and ending June 30, 2014:  Ad Valorem Taxes Other Taxes and Licenses Motor Vehicles Taxes Penalties & Interest Permits and Fees Powell Bill Funds Franchise Fees Local Option Sales Taxes Hold Harmless Funds Beer & Wine Tax Rental on Buildings Sales Tax/Video Program Cable TVI Franchise  $ 397,100 8,600 36,000 1,800 2,050 41,000 62,000 190,000 42,000 5,800 16,400 4,000 600    /53  Cemetery Revenues alcy/lelecommunctions Garbage Fees Other Revenues  8,500 18,500 152,000 29,850 $1,016,200  Total  Section 3: The following amounts are hereby appropriated in the Water and Sewer Fund for the operation oft the water and sewer utilities for the fiscal year beginning July 1, 2013, and ending June 30, 2014, in accordance with' the chart of accounts heretofore  approved for the Town:  Water and Sewer operations department Water and Sewer maintenance department  $ 257,521 208,831 $ 466,352  Total  Section 4: It is estimated that the: following revenues will be available in the Water and Sewer Fund for the fiscal year beginning July 1,2013, and ending June 30, 2014:  Water usage charges Sewer usage charges Taps and connection fees Other Revenues  199,500 245,602 3,750 17,500 ) 466,352  Total  Section 5: There is hereby levied at tax at the rate of fifty seven ($.57): per one. hundred Dollars ($100) valuation of property as listed for taxes as ofl March 1,2 2013, for raising the revenue listed. "Ad Valorem Taxes" ini the General Fund in Section 2 ofthis  ordinance. $77,057,000.  This rate is based on an estimated valuation of property for the purposes oftaxation of Section 6: The Budget Officer is hereby authorized to transfer appropriations as a. He/She may transfer amounts between line item expenditures within a department without limitation and without ai report being required. These changes should not  Contained herein under the following conditions:  result in increased in recurring obligations such as salaries.  b. He/She may transfer amounts up to $ 1,000 between departments within the same fund. Hei must make an official report on such transfers at the next regular meeting  oft the Governing Board.    154  He/She may not transfer any amounts between funds, except as approved by the Section 7: The Budget Officer may make cash advances between funds for periods not to exceed 60 days without: reporting to the Governing Board. Any advances that extend beyond 60 days must be approved by the Board. All advances that will be outstanding at the end oft the fiscal year must be' approved by the Board. Section 14: Copies oft this Budget Ordinance shall be furnished to the Clerk to the Governing Board and to the Budget Officer to bel kept on: file by them for their  Governing Board in the Budget Ordinance as amended.  Direction in the disbursement of funds.  Adopted this 3KP day ofJ June, 2013  ENOPE  Mayor  Attest:  Wchkk Goa Town Clerk        155  Al Resolution of the Board of Commissioners oft the Town of Spring Hope Adopting an Amendment to the Code of Ordinances  Whereas, the Board ofCommissioners oft the' Town of Spring Hope desires to amend the Whereas, the Ordinance the Board ofCommissioners of the Town of Spring Hope Whereas, the Ordinance the Board of Commissioners of the Town of Spring Hope desires to amend was passed by the Board of Commissioners of the Town of Spring Hope at its  Code of Ordinançes, Town of Spring Hope, North Carolina; and  desires to amend was entitled Flood Damage Prevention Ordinance; and  meeting on April 3, 2013; and  Whereas, the Ordinance the Board of Commissioners of the Town of Spring Hope Now, Therefore Be It Resolved by the Board ofCommissioners of the Town of Spring Hope that the Code ofOrdinançes, Town of Spring Hope, North Carolina, is hereby amended as  desires to amend has not yet been codified in the Code ofOrdinances.  follows: 1.  Chapter [To Be Determined), Article 3, Section B shall be amended by deleting  the stricken words and adding the underlined words:  SECTION B. BASIS FOR ESTABLISHING THE SPECIALI FLOOD HAZARD AREAS. The Special Flood Hazard Areas are those identified under the Cooperating Technical State (CTS) agreement between the State ofNorth Carolina and FEMA in its Flood Insurance Study (FIS) for Nash County, dated ApriJune 16, 2013, and its accompanying Flood Insurance Rate Map Panels (2748L, 2768K, 2840L, & 2860J), including any digital data developed as part ofthe FIS, which are adopted by reference and declared to be aj part of this ordinance. Future revisions to the FIS or FIRM panels that do not change flood hazard data within the jurisdictional authority oft the Town of Spring Hope are also adopted by reference and declared to be part of this ordinance.. Subsequent The initial Flood Insurance Rate Map for Nash County, dated June 1, 1978. The initial Flood Insurance Rate Map for the Town of Spring Hope, dated November 3, Further, Be It) Resolved, that this Resolution shall apply to that Ordinance, entitled Flood Damage Prevention Ordinance, which was passed by the Board of Commissioners ofthe  revisions to the FIRM should be adopted within 12 months.  2004,  Town of Spring Hope at its meeting on April 3, 2013.    15L  Further, Be It Resolved, that this amendment to the Code ofOrdinances shall become  effective upon passage by the Board of Commissioners. Adopted this thjeda day ofJune, 2013.  Mayor: HOP Buddy A  MAH  ttest:  aR  huhllones Michelle Collins, Town Clerk    16A  Minutes Spring Hope Board of Commissioners Meeting Recessed from. June 3,2 2013 June: 24, 2013  Areconvened meeting oft the Town of Spring Hope Board of Commissioners was held at 12 p.m. in the Members present: Commissioners Newkirk, Walker, Bissett, and Griffin. Mayor James Gwaltney and  Commissioners Room at the Spring Hope Municipal Building.  Commissioner Daryl Emig were absent.  Town Manager. John Holpe and" Town Clerk Michele Collins were also present. Mr. Holpe asked the board to elect ai temporary Mayor Pro Tem. temporary Mayor Pro Tem for the purpose of the reconvened meeting. Commissioner Newkirk called the meeting to order.  Commissioner Griffin nominated Commissioner Newkirk andi the board voted unanimously to elect him  Mr. Holpe read the proposed budget amendment that would balance general fund. Commissioner Griffin made a motion to accept the budgetamendment, Commissioner Newkirk Commissioner Newkirk made a motion to adjourn; Commissioner Griffin seconded and the motion  seconded and the motion passed unanimously.  passed unanimously.  Submitted by: KukEloa Michele K. Collins fown Clerk  PARB  Attest:    BUDGET ORDINANCE AMENDMENT  BEI IT ORDAINED by the Governing Board oft the Town of Spring Hope, North Carolina, that the following amendment be made tot the annual budget ordinance for the fiscal year ending June 30,2013: Section 1. To amend the General Fund, the appropriations are tol be changed as  follows: Account No. 10-5000-8210 CDBG Match 10-4200-5400 Comp. Vehicles & Bldgs. Ins. 10-5100-7400 Capital Outlay Equipment  Increase $10,000.00  Decrease  $5,000.00 $5,000.00  Section 3. Copies of this budget amendment shall bei furnished to the Clerk to The Governing Board, and to thel Budget Officer for their direction.  Adopted this 24th day of June, 2013.  Attest:  Klublla Michele K Collins Town Clerk  p  Mayor    1o  A Resolution of the Board of Commissioners oft the Town of Spring Hope Adopting an Amendment to the Code of Ordinances  Whereas, the Board of Commissioners oft the Town of Spring Hope desires to amend the Whereas, the Ordinance the Board ofCommissioners oft the Town of Spring Hope Whereas, the Ordinance thel Board ofCommissioners oft the Town of Spring Hope desires to amend was passed by the Board ofCommissioners oft the Town of Spring Hope at its  Code ofOrdinances, Town of Spring Hope, North Carolina; and  desires to amend was entitled Flood Damage Prevention Ordinance; and  meeting on April 3, 2013; and  Whereas, the Ordinance the Board of Commissioners of the Town of Spring Hope passed ati its meeting on. April 3, 2013, was amended by the Board ofCommissioners oft the Town of  Spring Hope at its meeting on June 3, 2013; and  Whereas, the amended Ordinance the Board of Commissioners of the Town of Spring Now, Therefore Be Itl Resolved by the Board of Commissioners ofthe Town of Spring Hope that the Code of Ordinances, Town of Spring Hope, North Carolina, is hereby amended as  Hope desires to amend has not yet been codified in the Code of Ordinances.  follows: 1.  Chapter [To Be Determined), Article 3, Section B shall be amended by deleting  the stricken words and adding the underlined words:  SECTIONI B. BASIS FOR ESTABLISHING THE SPECIAL FLOODI HAZARD AREAS. The Special Flood Hazard. Areas are those identified under the Cooperating Technical State (CTS) agreement between the State ofNorth Carolina and FEMA in its Flood Insurance Study (FIS) for Nash County, dated June 1618, 2013, andi its accompanying Flood Insurance Rate Map Panels (2748L, 2768K, 2840L, & 2860J), including any digital data developed as part oft the FIS, which are adopted by reference and declared to be aj part oft this ordinance. Future revisions to the FIS or FIRM panels that doi not change flood hazard data within the jurisdictional authority of the Town of Spring Hope are also adopted by reference and declared tol bej part oft this ordinance. Subsequent The initial Flood Insurance Rate Map for Nash County, dated June 1, 1978. The initial Flood Insurance Rate Map for the' Town of Spring Hope, dated November 3,  revisions to the FIRM should be adopted within 12 months.  2004.    IG  Further, Be Itl Resolved, that this Resolution shall apply to that Ordinance, entitled Flood Damage Prevention Ordinance, which was passed byt the Board ofCommissioners ofthe Town of Spring Hope at its meeting on April 3, 2013, and amended at its meeting on July3,  2013.  Further, Be It] Resolved, that this amendment to the Code of Ordinances shall become  effective upon passage by the Board of Commissioners. Adopted this the IFa day ofJuly, 2013.  Mayor:   Suhu Colus Michelle Collins, Town Clerk    16R  Minutes July: 1, 2013  Spring Hope Board ofC Commissioners Meeting  Aregular meeting of the Town of Spring Hope Board of Commissioners was held at 7 p.m. in the Members present: Mayor. James Gwaltney, Commissioners William Newkirk, Nancy' Walker, Drew Also present were Town Manager. John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards, ChiefTim Denton and Mike Meyers and Anthony Branchi from Envirolink. Newspapers present were Ken Ripley from the Spring Hope Enterprise and Amanda Clark from the Residents present were. James Long, Joyce Richardson, Richard Lucas, Payne Lucas, Veronica Cooper, and Dr. Weeks. Drew Israel and Pete Curtis representing ALP Generation were also present.  Commissioners Room at the Spring Hope Municipal Building. Griffin, Lee Bissett and Daryl Emig were all present.  Nashville Graphic.  Mayor Gwaltney called the meeting to order. seconded and the motion passed unanimously.  Commissioner Bissett made a motion to approve the minutes as submitted; Commissioner Griffin Mr. Holpe told: the board that the Planning Commission had met the previous week with ALP Generation who had requested a special use permit. He said that the permit was to open al Biomass plant at the old American Rockwool location. Mr. Holpe reminded everyone that the preceding's would need to be quasi-judicial which would require anyone speaking on the plant to be sworn in. He said that the Planning Commission recommended approval of the special use permit with five condition which included; the condition that all trucks come in on old 64 and not through town, ALP must enteri into a water supply contract with the town, all federal, state and local permits must be obtained, no wood chipping would be done on site and there must be a systematic management plan to rotate wood on Commissioner Griffin made a motion to goi into public hearing to discuss the special use permit for ALP Generation; Commissioner Newkirk: seconded and the motion passed unanimously. Mayor Gwaltney swore in Drew Israel and Pete Curtis for the purpose oft testimony regarding the Mr. Israel told the board that he had no problem with any oft the conditions and reminded the board that all the permits would have to be granted by the state and they would be regulating their activities. Mr. Holpe reminded him that the town must have thei issue with thet trucks coming into town on old 64 written into the contract. Mr. Israel said that there was no problem with that and he had already made that clear to the trucking company. He said that as far as the question of utilities was concerned they would be generating their own electricity and they wouldn't! be using any wells on their property. He said that they would be providing the financing to thei town to build the wells in return forar reduction in water bill costs for a period longe enough to recoup the investment. Commissioner Newkirk asked ift the  site.  biomass plant.    163  Waste Water Treatment Plant would be able to handle the increase in production. Mr. Holpe said that the plant would be able to handle it. Commissioner Bissett asked if the town presently had the easements that would allow the water from the new wells to reach the plant. Mike Meyers from Envirolink said that the town was set with any easements that they needed but that new piping would be necessary: and would be paid for by ALP Generation. Mr. Israel said that the smoke from the: stack would not be harmful or disruptive to thet town. Commissioner Emig asked ift the noise would be bothersome. Mr. Israel said that the only noise is the generator but that it shouldn't be loud or problematic. Commissioner Griffin said that he wanted to make sure that the town would not be fronting any money to digt the wells andi thati it would be part of the contract. Mr. Israel said yes that they would bet fronting the money to the town to build the wells as long as they were, given a reduced rate on their water bill. Mr. Holpe said he thought that it would be at two or three year deal as fara as the reduced rate for their bill. Commissioner Griffin said he just wanted to make sure that none of the other wells would be affected and that the town's water source would not be reduced. Mike Meyers said that many tests would be done before anything would be started and that the town should not be affected. Commissioner Newkirk said he that the town's needs were first and that the board would always have Mr. and Mrs. Lucas asked Mr. Israel if he would be complying with all EPA and OSHA regulations. He said that they were compelled to and that ift they didn't the state would shut them down. Mrs. Lucas also asked if there would be particles int the air and if there was would it be harmful to residents. Mr. Israel said that there would not be problems with the air quality and that was one of thei issues that the state Commissioner Bissett made a motion to come out of public hearing; Commissioner Griffin seconded and Commissioner Bissett made a motion to grant ALP Generation a special use permit with thei five conditions discussed; Commissioner Griffin seconded and the motion passed unanimously. Mike Meyers asked if the leaf and limb brochure discussion could be pushed back until August. Mayor Gwaltney asked if the brochure would be available to the public to view and comment on it. Mike Meyers said that they would put an ad in paper letting people know that they could view ita at the reception desk at1 the town hall. Commissioner Newkirk. said he would be happy to have a copy of one at Anthony Branch read the Envirolink report. Hei told the board that there was approximately $25,000.00 left from the Waste' Water Treatment Plant grant and that there were at few things that were still needed for the plant and could be funded from those monies left. Commissioner Griffin asked if that amount would cover everything and he said it should. Anthony added that he personally cleaned the storm drains int town and that they would bel keeping up with them especially with allt the recent rain. Mayor Gwaltney asked about the quarterly average for the water loss and whyi it was sO high. Mike Meyers said that it was due to the draining and cleaning oft the tank and other flushing. Mark Edwards said that he had been working with Chris Harris to close out the CDBG project. He also  the resident's interest as top priority.  would be regulating.  the motion passed unanimously.  Spaulding for viewing.  needed the board to change the date on the flood plain ordinance.    /6Y  Commissioner Griffin made a motion to change the date to the 18*h of June for the approval oft the Flood Mr. Holpe told the board that they needed to nominate a new Mayor Pro Tem since Commissioner Best resigned. He said that he would bring it up at the August meeting after they had a chance to think about Mr. Holpe said that hel had two inquires since the last meeting for permission to open up solar farms in the town's ETJ. He said that there wasn'treally: any revenue fort the town but that he wanted to add solar farms to the zoning ordinance. He also mentioned that a residence that was just right out oft town int the ETJ had an unsightly yard and that people were complaining about it. He said that he was working with the county and the town's attorney to see if they were: able to do something to fix the problem. Mr. Holpe said that he was still trying to get several buildingsi int town condemned. Mark Edwards said that letters need to be sent to the property owner'sand the county inspector has to go out and check Chief Denton asked the board to refer to their monthly report. He said that a gun had been found in the garbage at Northside. Apartments but that they could noti identify an owner. He also told the board that there had been al break-in on Mclean St. and that they were working oni information to charge a suspect. He told them that there had been an altercation on Ash St. involving a male and at female. He said that the female was arrested for stabbing the male who was then transported to the hospital with non-life  Ordinance; Commissioner Bissett seconded and the motion passed unanimously.  it.  before anything can happen.  threating injuries.  There was no new business from the Commissioners.  Mayor Gwaltney said he would like to have the dirt ini the Oakdale Cemetery moved sO that it would not run off onto graves. The clerk said that she would contact the grave digger Clinton Hedgepeth to take Commissioner Bissett made a motion to adjourn; Commissioner Walker seconded and the motion  care oft thei issue. passed unanimously.  Submitted by: Kcetla Michele! K. Collins Town Clerk  Attest:  Mayor James  ER    165  Minutes August5,2013  Spring Hope Board of Commissioners Meeting  AI regular meeting of the Town of Spring Hope Board of Commissioners was heldat7p p.m. in the Members present: Commissioners. Daryl Emig, William Newkirk, Nancy Walker, and Drew Griffin. Also] present were Town Manager) John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards and ChiefTim Denton. Mike Meyers and Anthony Branch from Envirolink were alsoi in Newspapers present werel Ken Ripley from the Spring Hope Enterprise and Amanda Clark from the  Commissioners Room at the Spring Hope Municipal Building. Mayor Gwaltney and Commissioner Leel Bissett were absent.  attendance. Nashville Graphic.  Residents present were James Long, Scottie Phillips and Phillip Mills. Commissioner Newkirk called the meeting to order. seconded and the motion passed unanimously. Commissioner Newkirk opened thej public forum  Commissioner Griffin: made a motion to: approve the minutes as written; Commissioner Walker  Johnny Kennedy from Azalea Lane asked to address the board, he said that he did not live int the town limits but was: in thel ETJ (Extra Territorial] Jurisdiction) oft the town. He said that his complaint was concerningl his neighbor's) yard and the mess hef felt that it wasi in. Mr. Kennedy saidt that there were chemicals housed improperly,junkedi items and chicken running loosei in the yard. He also stated that his neighbored parked his trucks partially in the road and made it difficult for anyone to get to their! homes further down the street. Mr. Holpe reminded Mr. Kennedy that he and the other residents on thatroad were: not held to the same rules like Spring Hope citizens. Hel told him that the town only hadj power overt the: zoningi int that area and that the county would) have tol be contacted for further action. Mr. Kennedy said that hel had triedl but that he would attend their next board meeting. Mr. Holpe told him that it might be] possible to change some oft the: zoning standards tol help him but that his best chance for Mr. Holpe told thel board that hel had twos separate phone calls about having solar farms in Spring Hope. He said that they were mainly in the ETJ but that part of one was in thet town limits. Hetold them that hel had spoken with Betsy Kane atl Division of Community. Assistance on the issue and that she could attend the next meeting ifthey wanted her to. He asked them whatt they thought andi ift they wanted to send the discussion to thel Planning Board. They all agreed that it should got to the planning board before Commissioner Griffin made al motion to send thei issue of Solar Farms to the Planning Board; Mr. Holpe reminded thel board that thei next board ofc commissioners meeting was scheduled for September 2md, which was. Labor Day. He asked thel board: ift they would like to change the date to  help was with the county.  they began to consider thej proposals.  Commissioner Emig seconded and the motion passed unanimously.  September 9th.    166  Commissioner Emig made a motion toj move thei meeting to September gth, Commissioner Walker Mike Meyers from Envirolink told thel board that the pick-upl brochures were ready and askedi ift they had any other questions. Theboard was in agreement that the brochures were: fine and should be distributed Commissioner Emig made a motion to accept thel brochures and tol have them distributed after all typos were corrected by Envirolink; Commissioner Griffin seconded and the motion passed unanimously. Chief Denton told thel board that there had been a couple ofl break-insi including one at Godwin's Auction. He said that several firearms weres stolen but that several hadi been found with help from Nash County and. ATF. He also said that a suspect wasi nowi in custody. Chief Denton told thel board that there had also been a couple ofe embezzlement cases in town. He said that theyl had occurred at L&L and that thes store clerk hadl been arrested. Het told the board that Officer Hess had resigned and was takinga a position at another agency but would still work part-time. Chief Denton said that he was looking fort the replacement: for Officer Hess. Commissioner Griffin asked when thel break-ins occurred. Chief Denton said thati it varied andt that the residential ones were during the dayl but the auction house was broke in at night. Commissioner Newkirk said he thought that the town should look at some kind of ordinance requiring al business that houses firearms be required tol have an alarm. Chief Denton said het thought fire  seconded and the motion passed unanimously.  tot the residents.  alarms and cameras were thel best form of protection. There were: noi new: items from the Commissioners. Emig seconded and the motion passed unanimously.  Commissioner Walker nominated Commissioner Newkirk to serve: as. Mayor Pro Tem; Commissioner Commissioner Griffin made a motion to adjourn; Commissioner Emig seconded and the motion passed  unanimously.  Submitted by:  hludet Doni Michele K. Collins Town Clerk  Attest:  Mayorj James EGyalpeyi    167  Minutes September r9,2013  Spring Hope Board of Commissioners Meeting  AI regular meeting oft the Town of Spring Hope Board of Commissioners was. held at7 p.m. int the Members present: Mayor James Gwaltney, Commissioners Daryl Emig, William Newkirk, Nancy Also] present were Town Manager John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards and Chief Tim Denton. Dean Holmes from Envirolink was alsoi in attendance. Newspapers present were Ken Ripley from the Spring Hope Enterprise and Amanda Clark from the Residents present were Veronica Cooper and James Long. Residents from Azalea Lane were alsoi in  Commissioners Room at the Spring Hope Municipal Building.  Walker, Leel Bissett and Drew Griffin.  Nashville Graphic. attendance.  Mayor Gwaltney called the meeting to order: victims oft the September 11, 2001 tragedy.  Reverend Eugene Whitehouse from Peachtree Baptist Church gave a special prayer in memory of the  Public Forum  Antonio Toney. Jr. addressed thel board about the situation on. Azalea Lane between the home owners and the request for one of them to clean up his property. He said that he was toldi it wasn't the responsibility ofthet town since the street was considered outside oft thet town limits. Mr. Toney said hel hads seen the town: manager looking at the property in question as well as the fact that the town) police were knownt to givet tickets there where theyl lived. Hes said het thought that these facts should mean that thel board could take action. Town Attorney Mark Edwards explained that thet town had limited power because oft the factt that thej people living there were not considered residents of Spring Hope. Mayor Gwaltney told the group from Azalea Lane that he had also seen the property and knew that the manager had talked to the owner but that there wasi nothing in the town's ordinance that would cover the Extra Territorial Jurisdiction (ETJ). Commissioner Bissett told them they needed to stay on the county and maybe even get one oft the County Commissioners to! listen; Commissioner Griffin agreed. Mr. Holpe said that he would geti in touch with Matthew Richardson who worked with the county again. Commissioner Bissett made a motion to open the public hearing to discuss allowing solar farms in RA, HI and LI zones; Commissioner Griffin seconded andt the motion passed unanimously. Mr. Holpe said explained that thel board needed to amend the: zoning ordinances to allow solarf farms in Spring Hope and the ETJ. He said that the companies would thenl be allowed tog get as special use] permit and go ahead with their plans for solar farms Mr. Holpe told thel board that the Planning Commission was inf favor of the change and that there hadl been no comment! from adjoining property owners. He told thel board that Betsy Kane from the Division of Community. Assistance had reviewed the recommendations and saw) no problem with thej proposal. The representative. from Stratus Solars said that he thought the subject had beent thoroughly discussed and that there weres still many steps to take before  the farms would be operational.    169  Commissioner Griffin made a motion to go backi into public session; Commissioner Newkirk seconded Commissioner Bissett made a motion to allow solar farmsi in HI, RA: and) LI: zones as a special use; Mr. Holpe told thel board that thej park renovations were startingt to wind down. He saidt that there was only three projects left; fixing the walking trail, putting down the mulch andl building the new picnic shelter. Hes said that estimates were submitted and that the total cost oft thej projects would be approximately $29,000.00. Het told thel board that itl looked like the committee would come up about $2,000.00 short from that goal. Mr. Holpe told thel board that he would! like to complete thej project before the end of the year even though the deadline was June 2014 because oft the threat ofl bad weather. Mayor Gwaltney asked ifi it would be possiblet toj just do the trail and: mulch and gett the committee to raises some money sO that there would: not have to be more money taken from the town. Thej park chairman Ken Ripley said he thought that the committee had exhausted all its fund raising efforts. Commissioner Bissett said that he thought that Alfonzo Hinton should be given an opportunity to puti in al bid on the walking trail, Mr. Holpe said that he would talk tol him. Commissioner Griffin said he thought that the pricef fort the walking trail was too much and that they needed to. look at some alternatives.. Mayor Gwaltney said that het thought that the mulch price was alsot too1 much and that he was suret that volunteers like thel boy scouts could be found to spread thei mulch.. Thel board decided to wait on making a decision until next month to givet the manager and park committee time to get other Mr. Holpe said that ai resident on East Nash Street wanted the town toi install a street light in front of their house on the existing pole. He saidt that he contacted Gerald Proctor from Duke Energy andt that he discouraged thej practice of granting personal requests from residents. Mr. Proctor toldi him that the street was properly lit and that once the town begins tol honorthese requests then anyone who wants one willl have to be given one, Hes said that this will put ai financiall burden on the town. Thel board agreed Mayor Gwaltney asked that the closed session bel held early. Ken Ripley made a comment that the subject of closed session could not contain thei information about the Azalea Street or any general issue. Mayor Gwaltney told him that he was requesting closed session to discuss personal matters. Commissioner. Emig made al motion to goi into closed session; Commissioner Griffin seconded and the  and the motion passed unanimously  Commissioner Griffin seconded and the motion passed unanimously.  bids.  and decided not to grant these. kinds of requests.  motion passed unanimously. Closed Session  Commissioner Bissett made al motion toi return to public session; Commissioner Griffin seconded: and the Commissioner Emig made aj motion to appoint Commissioner Griffin to the Fireman's Relief Fund Board; Dean Holmes from Envirolink read the August report. Commissioner Bissett asked why there was sucha a difference in the numbers of pumped water and sold water. Dean told him that there had been hydrant flushing conducted during the month and also they had to account for the water in the tanks. Mayor Gwaltney told Dean that he thought Envirolink should makes some extra. limb andl leaft brochures that had large lettering. Hes said that he would pass that along and was sure that they would doit.  motion passed unanimously.  Commissioner Bissett seconded and thei motion passed unanimously.    16g  Town Attorney Mark Edwards said he only had onei item. He said that the town was moving forward: in transferring the] public works equipment tol Envirolink and thata as soon as all the paperwork was signed Mr. Holpe said that hel had authorized sidewalk repair work to be done int town and that Powell Bill funds were covering it. Mr. Holpe also told thel board that the demolition oft the old Toney Funeral had been deemed unsafe and could: not be burned. He said that asbestos had been found and the structure was condemned. Commissioner Bissett asked if the property owner was responsible fort the cost. Mr. Holpe said yes buti if they couldn't payt the town would have to doi ita and then put a lien on the owner's Commissioners Walker, Griffin and Emig hadi no new business. Commissioner: Bissett asked how the search for new] police officers was progressing. Mr. Holpe said that they had made a conditional offerto Commissioner Bissett made ar motion to adjourn; Commissioner Walker seconded and the motion passed  andi notarized it would be finished.  property.  one and were hoping to make another very soon.  unanimously.  Submitted by:  Mukllbo Michele K. Collins Town Clerk  Attest:  Mayor ESYGpI    /70  Minutes October7,2013  Spring Hope Board of Commissioners Meeting  A1 regular meeting oft the Town of Spring Hope Board of Commissioners was held at7p.m. in the Members present: Mayor James Gwaltney, Commissioners Nancy Walker, Drew Griffin and: Leel Bissett. Also] present were Town Manager John Holpe, Town Clerk Michele Collins, ChiefTim Denton and Dean Holmes from Envirolink. Town Attorney Mark Edwards was absent. Chilton Rogers from the Rural Newspapers present were Ken Ripley from the Spring Hope Enterprise and Amanda Clark from the Residents present were Larry and Deborah Oxendine, Scottie Phillips, Beth Baines, Janl Bryant, James  Commissioners Room at the Spring Hope Municipal Building. Commissioners William Newkirk and Daryl Emig were absent.  Center was also in attendance. Nashville Graphic.  Long, Fred Brooks from Nash Community College, Roger and Vivian Warren.  Mayor Gwaltney called the meeting to order. seconded motion passed unanimously.  Commissioner Bissett made a motion to accept the September minutes as written; Commissioner Griffin  Public Forum  Debbie Oxendine addressed thel board with her concerns over the recent break-i ins throughout town includingl herl home on Second Street. Mrs. Oxendine said that she nol longer felt safei inl herhome and wanted tol know whyt there had not been any progress on her case. She commented that she felt like she and: herl husband were being punished because their life had been stolen along with their things. She also commented that she often sees] people walking up and downl hers street at all hours oft the night and that she didn'tf feel like that was right. Larry Oxendine told thel board that on af few occasions hes saw people slow downi inf front ofl his house almost like they were studyingi it and him. He said that he felt uncomfortable and wanted tol knowi ift thej police could do something about this kind of activity. Roger Warren said that he felt like the lightingi in the town was bad and that there needed tol be morel lights] put Chief Denton asked the board toi move his report because. he wanted to address the concerns oft the residents. He said that anytime a resident felt uncomfortable they should call thej police. He also said that as al lifelong resident of Spring Hope the recent criminal activityi in town! had affected him on aj personal level. He told thel board that thel Nash County Sheriff's Department was. helping with thei investigations and that they had alsol had a recent surgei in home invasions outi in the county. Commissioner Griffin asked Chief Denton: ift the deputies can come over and help with] patrolling since the town is still short in the amount of officers theyl have. He said that they usually help out with proactive work and] have been a Chilton Rogers from the N.C. Rural Center told thel board that shel had been meeting monthly with the Spring HopeLeadership Team to decide how tol best spend the grant monies the town had1 been awarded. She reminded thel board that the grant was: meant to help the town recover from hard economic times by making it possible to fund several projects. Ms. Rogers told thel board that thet team had until June 2015 to complete thej plans. She said that it had been a pleasure to work with thej people from Spring Hope and  up.  great asset.    hi  that she would only be facilitating two more meetings. She madei it cleart though that she would always Mr. Holpe asked thel board: if they had any ideas for a new member to appoint to the Planning Board. He said they didn't have to take action at that timel but he wanted them to think abouti it. Mr. Holpe told the board that he wanted tol have thej park finished up as soon as possible before the weather got bad. He said he thought everything could be done by the end of November thereforet they would be done before the June deadline. Mayor Gwaltney said he didn'tthink it was a good idea toi rush and that he felt liket they should take all the time until] June toi finish and maybe raise some more money. He also said that he thought that Envirolink or volunteers could spread the mulch and do as much oft the Mr. Holpe asked thel board to sign the resolution fort the loan to get rid of the Country Innl lift station. He reminded thel board that this particular lifts station is in bad shape and that al lot of repairs are: needed. He told them that hel had already budgeted. for the repayment oft the loan and that he felt likei it was in the Commissioner Griffin made a motion to: accept the resolution and contract from DWQt toi fund the abatement oft the country inn lift station; Commissioner Walker seconded and the motion passed Dean Holmes from Envirolink: read the monthly: report. He also said that they felt like the Pumpkin Mr. Holpe told thel board that] Jan Bryant had done a great job sO: far cleaning up his yard and that the Mr. Holpe said that the old Toney Funeral Home demolish was being worked onl by the lawyers and that  be available tol help.  labor as] possible to save money. Mr. Holpe and the rest of thel board agreed.  town'sl best interest to goa ahead with the project.  unanimously.  Festival had gone well and didi noti receive any complaints from the work done.  county had decided tog give him some extra time toi finish.  its stilll had tol bei inspected. for asbestos. The Commissioners. had: noi newl business.  Lastly Mr. Holpe reminded the board about the business forum  Commissioner Bissett made aj motion to adjourn; Commissioner Walker seconded and the motion passed  unanimously.  Submitted by: HukkCoae Michele K. Collins Town Clerk  Attest:  Mayor    172  RESOLUTION  WHEREAS, the North Carolina Water Revolving Loan and Grant Act ofl 19871 has authorized the making ofloans and grants to aid eligible units ofg government in financing the cost of construction of Wastewater treatment works, Wastewater collection systems and water supply systems, water conservation projects, and WHEREAS, the North Carolina Department of Environment and Natural Resources has offered a State Revolving Loan in the amount of $265,000.00 for the elimination of WHEREAS, the Town of Spring Hope intends to construct said project in accordance NOW,THEREFORE BEI IT RESOLVED that the Board of Commissioners of Spring That the Board of Commissioners does hereby accept the State Revolving Loan That the. Town of Spring Hope does hereby give assurance to the North Carolina Department of Environment and Natural Resources that all items specified in the That] John M. Holpe Jr., Town Manager, and successors sO titled, isl hereby authorized and directed to. furnish suchi information as the appropriate State agency may request in connection with such application or the project; to1 make the assurances as contained above; and to execute such other documents as may be That the Town of Spring Hope has substantially complied or will substantially comply with all Federal, State and local! laws,rules, regulations, and ordinances applicable to the project and tol Federal and State grants and loans pertaining  the Country Inn Lift Station, and  with the approved plans and specifications,  Hope, North Carolina;  offer of $265,000.00.  loan offer, Section II Assurances will be adhered to.  required in connection with the application.  thereto.  Adopted this the 7th ofOctober 2013 at Spring Hope, North Carolina  Attest:  Kuselai  Clerk  Maypf    173  Minutes November 4, 2013  Spring Hope Board of Commissioners Meeting  Aregular meeting oft the Town of Spring Hope Board of Commissioners was. held at7p.m. in the Members present: Mayor James Gwaltney, Commissioners Nancy' Walker, Drew Griffin, Leel Bissett, Also] present were Town Manager John Holpe, Town Clerk Michele Collins, Town. Attorney Mark Newspapers present were Ken Ripley from the Spring Hope Enterprise and Amanda Clark from the Citizens present were: Edna Denton, Bethl Baines, James Long, Joyce Richardson,] Jeff Mills, Scottie Phillips, Nancy Perry,J Jason Himmelright, Claris Bissette, Dickie Bass,J Jan Bryant, Jean] Brown Phillip Mills, Dianne Tucker, Gregl Bartholomew, Debbie and] Larry Oxendine, Roger and Vivian Warren. Commissioner Griffin made a motion to approve the minutes as written; Commissioner Bissett seconded  Commissioners Room at the Spring Hope Municipal Building.  William Newkirk andi Daryl Emig.  Edwards, Chief Tim Denton and. Anthony Branch from Envirolink.  Nashville Graphic.  Mayor Gwaltney called the meeting to order. and the motion passed unanimously.  Public Forum  Edna Denton addressed thel board about her concerns. She commented that she felt that the town board, police department, town staff and the town manager were derelict in their duties. Ms. Denton said thati it took tool long to arrest someone int the series ofl break-ins that the townl had been experiencing. She said she didn't think that there were enough officers on the job andt that the town continued tol hire incompetent people toi fill the officer positions. She asked thel board for theirs support as she and other residents were going to start ac community watch] program. She said she and the other citizens would be holding meetings every month and expected the commissioners, town manager, police and stafft to attend. She thankedt thel board and said she was grateful that they were not disrespectful tol her as they Mr. Holpe told thel board that thej publicl hearings scheduled: for tonight was to consider a request for special use] permits to operate solarf farms. He said that a small portion of the property fort the farms were in the ETJ so therefore fell under the town's zoning. Mr. Holpe told thel board that the Planning Board had already approved both plans. He told thel board that both hearings would be considered Quasi- Commissioner Griffin made ai motion to goi into] public hearing to discuss the request for a special use permit byJ Julian Upchurch and Ecoplexus to operate a solar farm on the Upchurch property at 913E Nathan Rogers from Ecoplexus gave a short PowerPoint presentation outlining the capabilities and eco- friendly use of solar farms. Mr. Rogers told thel board that 12.5 percent ofe energy that comes from utility companies must come from renewable energy which the solari farm would produce. Het told thel board that no water and sewer would be needed at thes site and wouldl be virtually unseen by most] people. He said that the farm would not affect the wetlands and would: not be] producing and] kind of waste or odor.  had been in the past to other speakers.  Judicial proceedings.  Nash; Commissioner Newkirk seconded and the motion passed unanimously.    174  He also said that when andi if thes solar farm was: no. longer wanted thel land could easily bei restored. He mentioned that there would be as short term economic benefit tot the town sincet there would be workers Commissioner Bissett made ai motion to come out of public hearing; Commissioner Emig seconded and Commissioner Griffin made a motion to goi into] public hearing to discuss granting a special use permit for Ava Honeycutt and Strata Solar across from the old Rockwool Plant; Commissioner Walker seconded Harry Campen the attorney reprèsenting Strata Solar assured thel board that thes solar farm would create no] problem for the Town of Spring Hope. Hes said that hel had two witnesses that would give sworn testimony regarding thes safety andi use oft thej proposed solar farm. He also said that hel had at third witness that couldi not attend but had given a written statement that was included in the materials that Colin Morris the development manager for Strata Solar was the first witness ands said that he worksto develop sites fort thes solarf farms. Hes said his company is the six largest solar farm developers int the country. Mr. Morris said] hel had toured the site and inspected it ands saw no problems. Hes said that 20 acres oft thej property would be developed for thej project. Hes said that thiss site would: not require any utilities from the town andt that it was actually alsoi in the ETJ. He also stated that thej project construction would take approximately three months and he hopedt to use local companies to complete the work. Aston Smith the engineer for the project was thes second witness and told thel board Strata Solar would: follow all state and local rules. Hes said that they would bei in compliance with NCDENR and would be monitored by them on a steady basis. He said that inl his opinion the solar farm would: not interfere with any oft the adjoining properties and would: not cause the town any problems. Mr. Campen said the third witness gave an affidavit that the solarf farm would not harm any oft the adjoining properties in anywayi including property values. Commissioner Newkirk asked Mr. Smith: ift the solar farms attracted lightning strikes. Mr. Smith saidt that they do not draw lightning sincet the panels were Commissioner Bissett: made aj motion to gol back into open session; Commissioner Newkirk seconded and Commissioner Griffin made ai motion to grant the Special Usel Permit for Ecoplexus and] Julian Upchurch basing the decision ont thes sworn testimony from Nathan Rogers and waving Section A; Commissioner Commissioner Griffin made al motion to grant the Special Use Permit: for Strata Solar and Ava Honeycutt based on the sworn testimony from Colin Morris, Aston Smith and the written information from Strata Mr. Holpe told thel board that hel had a meeting with thej police department and that they were interested inl having some kind ofi incentives: for officers tos stay with the town. He said one of thes suggestions were tol have a program toi recognize officers that went beyond normal parameters oft theirj job. He: also said that they were interested: in al higher education: incentive. He said according to the personal policy this would bei ift the town required thea additional education forj job retention. Mayor Gwaltney said that he had been approached by an officer regarding the mileage limitation tol be able to takel home a police car. Hes said the officer told him this would help with the cost of fuel for the employee. Commissioner' Walker  using town amenities. the motion passed unanimously.  and the motion passed unanimously.  hel handed out.  low to the grown.  the motion passed unanimously.  Newkirk seconded and the motion passed unanimously.  Solar; Commissioner Emig seconded andt the motion passed unanimously.  1-.A.  : :  : :    2o  asked what thel liability wouldl be asi far asi insurance. The town clerk told thel board that would be Mr. Holpe said that he would. like] permission to apply for ai free Construction Professional Network Institute grant to assist with the town with vacant buildings and: rehabilitation. He said that thisi is all part of the STEP program and affiliated with the UNC: School of Government and that thisi is thel last year thej program willl be available. He said that there was nol local: match and that the only requirement was Commissioner Griffin made a motion to give the towni manager permission to: apply for the CPNI grant since there was) no cost to the town; Commissioner: Bissett seconded and the motion passed  something they needed tol look into with theiri insurance company.  tol host a few meetings. unanimously.  Anthony Branch from Envirolink; gave their monthly report. Town. Attorney Mark Edwards had nothing new.  Mr. Holpe told thel board that thel building on South Pine Street that was slated for demolition hadl been given tol November gth to complete the condemnation. He said that thel biggest problem was the feart that thel building had an asbestos issue. He said thati if thej property owner does not take care oft the demolition that the town would have to] proceed at ac cost ofa approximately $10,000.00: and would have to put a lean on the property to eventually recoup the cost. He also mentioned that the town would havet to Mr. Holpe said that Clydel Best hadl been mentioned to take thej place of resigning member Bob Sutter. Commissioner Griffin made a1 motion to appoint Clyde Best tot the Board of Adjustments; Commissioner Mr. Holpe mentioned that thet town was participating: in a toy drive with Faith Christian Ministriesa and Chiefi Denton said that there was an arresti in thel break-ins and said that everyone had worked hard on this case. Hes said that he was ablet to confirm information! hel had been given and got some help from Wilson. Police Department: in the case. Hei introduced Officer] John Hillis as the newest addition tothe  follow all state guidelines.  Emig seconded and the motion passed unanimously. that the toys willl be collected at the town. hall.  police force.  There was) noi new business byt thel board members.  Commissioner Bissett: made aj motion to: adjourn; Commissioner Walker seconded and the motion passed  unanimously.  Submitted:  Mubictlo Michele K Collins Town Clerk  Attest:  SPRINGA S  James F Gwaltney Mayor    176  Minutes December2,2013  Spring Hope Board of Commissioners Meeting  AI regular meeting oft the Town of Spring Hope Board of Commissioners wasl held at7 p.m. int the Members present: Mayor) James Gwaltney, Commissioners Daryl Emig, Nancy Walker and Leel Bissett. Alsoj present were Town Manager John Holpe, Town Clerk Michele Collins, Town. Attorney Mark Edwards, Town Project Manager David Harris and Chief Tim Denton. Anthony Branch from Envirolink Newspapers present were Ken Ripley from the Spring Hope Enterprise and Amanda Clark from the Residents present were Veronica Cooper, Patricia Dunn, Phillip Mills, Warren Boone, Pamela Brantley, Ollie Shepard, Claris Bissette, Ricky Tucker, Roger Warren, Vivian Warren, Edna Denton, Jan Bryant  Commissioners Room at the Spring Hope Municipal Building: Commissioners Drew Griffin and' William Newkirk were absent.  was also in attendance. Nashville Graphic.  Mary Emig,J Joyce Richardson, James Long, TracyJ Jackson and Allen Barbee.  Mayor Gwaltney calledt the meeting to order. and Mayor James Gwaltney to their new terms. Thel board appointed Drew Griffin as mayor pro-tem. and the motion passed unanimously.  North Carolina Superior Court Judge Quentin Sumner sworei in Commissioners Daryl Emig, Lee Bissett  Commissioner Bissett made a motion to: accept the minutes as written; Commissioner Walker seconded Mr. Holpe laid out the plans for the NC: STEP program andl how thel leadership team intended to spend the grant monies that hadl been awarded to the town. Mr. Holpe told that board that the proposed projects that were presented at the October meeting had not changed. He told them that there wouldbe ac contract for thel board to sign at the] January meeting and that the projects hadt tol be donel by] June 2015. Mr. Holpe also told the board that thel Revitalization Committee was sponsoring a dinner in] January to kick start thei implementation plan fort the projects. Hes said that they werei inviting all oft the town boards, the chamber and anyone who want tol help. Mr. Holpe recognized members oft the step team. Roger Warren the appointed facilitator for the team told thel board that he wouldl be overseeing the Commissioner Bissett made a motion to approve thej proposed plan for the use oft the STEP grant monies;  projects and making sure that everything was donei in the correct manner. Commissioner Emig seconded and the motion passed unanimously. Anthony Branch from Envirolink gave the monthly activity report. decorations that weren't working so that they could check the poles.  Mr. Holpe recognized the members from the Chamber and told thel board that theyl had checked all the bulbsi in the Christmas decorations. Het told thel board that Duke Progress would be getting a list of any Mr. Holpe told thel board that the police department wanted to change thel loud noise ordinance backto a state violation so that the people getting tickets willl bej prosecuted. He saidt that the police had been diligent giving outt the tickets but collecting the fines was difficult because it was too expensive fort the  hcas : 4A- 54. XXXAXX ssSs   1to  wwy     :  1-1    177  town to got to court. Town Attorney Mark Edwards said that this wayi it would be up tot the District Attorney and that thej people that are ticketed would have to appear in court. He saidt that they would Commissioner Emig made al motion to change thel loud noise ordinance to a state violation;  have to] pay fines or facej jail time.  Commissioner Bissett seconded andt the motion passed unanimously.  Mr. Holpe asked the board to consider the recommendation oft the Revitalization Committee to appoint Clay Perry to fill the open position. He also asked them to consider the appointments of Brenda Lucas and Rosita Richardson to the open positions on the Planning Board pert their recommendations. Commissioner Emig made a motion to accept the recommendations ofl Ms. Lucas and Ms. Richardson to the Planning Board; Commissioner Bissett seconded and the motion passed unanimously. Commissioner Emig madea aj motion to accept the recommendation of Mr. Perry to the Revitalization Committee; Commissioner Walker seconded and the motion passed unanimously.  Town. Attorney Mark Edwardsl had: noi new business.  Mr. Holpe told thel board that thej picnic shelter and mulch work was completed at the park. He told them that the only other project was left was completing the walking trail and that they had until) Junet to finish. He mentioned that thej property owners oft the condemned building on South Pine Street had removed the building. Mr. Holpe also said that he met with Mr. Wiggins who owns thej property on Ash and Branch known as] J's Place and that he wanted the town to enforce the no. loitering ordinance asi it Chief Denton said that the department had completed the mandated state training. He said that they also participated in the click it or ticket it campaign and that there had been several charges including arrests for outstanding warrants. Chief Denton also said thatt they werei involved: in al DWI checkpoint with the town of Middlesex which. had resulted in several charges. Het told the board that ai new officer named Edna Denton whoi isi in charge oft the Community' Watch Program told thel board that theyl had a very productive meeting. She said that there was a great turnout and that she felt very encouraged. She asked for the continued support oft thel board, town staff and the police department. Ms. Denton askedi ifit would bej possible to find a way tog get tol know thej police officers better such as having a story on each of the officers in the paper as well as putting any offender's namesi int thej paper. She said that she wanted to ask anyone in the room whol had: not attended the first meeting toj please come to the next one. Ms. Denton mentioned that Ricky and) Diane Tucker would be giving aj presentation at the meeting. She commended the police department for their quick response tos some oft the concerns that had been voiced. Commissioner Bissett madea a motion to go into closed session; Commissioner Walker seconded andt the  pertains tol his business.  Jamie Cummings hadl been sworn int to fill one of the vacant positions in town.  There were noi newi items by thel board. motion passed unanimously. Closed Session  Commissioner Bissett made al motion to gol backi intoc open session; Commissioner Walker seconded and Commissioner Walker made al motion to adjourn; Commissioner Bissett seconded andt the motion passed  the motion passed unanimously.  unanimously.  wsws M5-Apdw  *. 7  :1  iss AAAww    178  Submitted:  Mudulk lan Michele K Collins Town Clerk  IN OF SPA NOPTH CAROLINA  325 A  Attest:  wrXYEswr 1 N3A-777 MSCAIT : PMMASNYTS - - 1 : -w Mw - - : 2735. .7A : TN :S - -5 - :R  573 :  :5  James FGwaltney/ Mayor   -s 3N 973977  s5.- - MAeAAye   S    179  Al Resolution oft the Board of Commissioners of the Town of Spring Hope Adopting an Amendment to the Code ofOrdinances  Whereas, the Board of Commissioners oft the' Town of Spring Hope desires to amend the Now, Therefore Be It Resolved by the Board ofCommissioners of the Town of Spring Hope that the Code ofOrdinances, Town of Spring Hope, North Carolina, is hereby amended as  Code of Ordinances, Town of Spring Hope, North Carolina;  follows:  1. Chapter 10, Article IV, Section 10-86 shall be deleted in its entirety from the  Code ofOrdinances. 2. shall be listed as follows:  Ini the Code of Ordinances in Chapter 10 under Article IV, the reserved sections  "Sec. 10-86-1 10-115. Reserved."  Further, Be It Resolved, that this amendment to the Code ofOrdinances shall become  effective upon passage by the Board of Commissioners. Adopted this thecwd day of December, 2013.  Mayor:  ARE  Attest:  Wel Codlurs Michelle Collins, Town Clerk