180  Minutes January 6,2014  Spring Hope Board of Commissioners Meeting  Ar regular meeting oft the Town of Spring Hope Board of Commissioners was heldat7p.m. int the Members present: Mayor James Gwaltney, Commissioners Nancy Walker, Drew Griffin and Daryl Emig. Also] present were Town Manager John Holpe, Town Clerk Michele Collins, Chief Tim Denton andI Dean Holmes from Envirolink. Town. Attorney Mark Edwards was absent. Chilton Rogers from thel Rural Newspapers present werel Ken Ripley from the Spring Hope Enterprise and Amanda Clark from the  Commissioners Room at the Spring Hope Municipal Building. Commissioners William Newkirk: and Leel Bissett were absent.  Center was also in attendance. Nashville Graphic.  Residents present. James Long and] Joyce Richardson Mayor Gwaltney called the meeting to order. and the motion passed unanimously.  Commissioner Emig made a motion to: approvet the minutes as written; Commissioner Griffin seconded Anthony Branch from Envirolink gave the monthly report. Commissioner Emig asked whyt there was suchad differencei in wellj production versus water sold. Mr. Branch said that he would checki intothe reason and get backt tot thel board. Mr. Holpe askedi ifthere was hydrant flushing in December, Mr. Branch said that there weret two occasions of flushing. Commissioner Griffin asked about the wastewater differences; Mr. Branch said the rain and: run off was the reason: fort the different numbers. Mr. Holpe toldt the board that everything looked really good asf far as the financial report. Hes said currently the revenues were higher than the expenditures as oft the end of December. He: also reminded thel board oft the dinner at the country club fort the discussion on thei implementation oft the STEP projects. Hes said that hel hopedi it would generate more support. Mr. Holpe told the board that Eagle Scout candidate Jack Howell had completed his] project at the Community Park. He said that] Jackl had Chief Denton told thel board that] he and the two1 new officers John Hillis and Jamie Cummings had been involved in a chase that ended in Franklin County. He said the deputies inl Franklin took over and arrested the driver. Chief Denton said that some stolen property from thel break-ins had been recovered. Hea also mentioned that two officers had: responded to the fire at Northside Apartments and tried to get the resident out. Hes said that thel heat was tool much for the officers but that the fire department had gotten the resident out and that he was presently at thel burn centeri in Chapel Hill. Chief Denton told the board that there were check points at all of the entrances. into town andi not just at the east end by Bachelors as someone had mentioned. He said that the Governors Highway and Safety Program was in full swing at thet time due to thel holidays andt that there hadl been several arrests.  Town. Attorney Mark Edwards had nothing new.  also raised money for a donation tol help with thej park renovations.  There was no: new business    182  Minutes February 4,2014  Spring Hope Board of Commissioners Meeting  A regular meeting oft the Town of Spring Hopel Board of Commissioners was. heldat7p.m.i in the Members present: Mayor) James Gwaltney, Commissioners Nancy Walker, Drew Griffin, Lee Bissett and Also present were Town Manager John Holpe, Town Clerk Michele Collins, Town. Attorney Mark Edwards, Town CPA John Pollard, Chief Tim Denton and. Anthony Branch from Envirolink. Newspapers present werel Ken Ripley from the Spring Hope Enterprise and Amanda Clark from the  Commissioners Room at the Spring Hope Municipal Building. Daryl Emig. Commissioner William Newkirk was absent.  Nashville Graphic.  Residents present James Long and] Joyce Richardson Mayor Gwaltney called the meeting to order. and the motion passed unanimously.  Commissioner Griffin made al motion to accept the minutes as written; Commissioner Walker seconded John Pollard presented the annual audit report for the fiscal year ending] June 30,2013.1 He gave the town aj positive report fort the second yeari in al row.. He said thati it was due to decreased spending and: fiscally responsible: reporting and rècordkeeping. Mr. Pollard said that the financial staff oft thet townl had donea greatj joba and therefore he was giving thet town a clean audit. Mr. Holpe said that he was thankful tot the Finance Officer Michele Collinsa and Tax Collector Sandra Morris for all oft their hard work and gave them the majority oft the credit. Hes said they kept a watchful eye on the financial and spending reports Mr. Holpe asked thel board to considered appointing five members to the Tree Board sO thati it could become active again. He said that Warren Boone, Howard Weeks, Allen Barbee,J Joe Wilkinson and Commissioner Griffin: made a motion to appoint the five suggested: members to the Tree Board; Anthony Branch: from Envirolink: read the monthly: report. Hes said that they gave the town the information for the annual consumer confidence: report which the town staff would then compile, copy and distribute to thej public. Mayor Gwaltney asked why the non-billed gallons were sol high. Mr. Branch said that he would check on what had! happened. Mr. Branch: reminded thel board that this included water used at the treatment plant. Commissioner Griffin told Mr. Branch that hef feltl like the roads after thes snowstorm. looked: really good and wanted to acknowledge Envirolink fort the goodj job. Mr. Holpe said that DOT was going toi repave West Nash St. within the next couple of months. He also asked thel board toi make plans to go to state mandated ethics training. Mr. Holpe toldt thel board that the solar farm company Ecoplexus was still waiting on Duke Progress to come through with the contracts. He also said that Pete Curtis was trying to arrange financing for thel biomass plant. Chief] Denton told thel board that the] January snow event hadi not! produced any problems asi far as the town was concerned. He also said that there wass some gun fire on Brantley Street which had caused  throughout the year.  Brenda Lucas had all agreed to serve.  Commissioner Emig seconded and the motion] passed unanimously.    131  Commissioner Griffin made a motion to adjourn; Commissioner Walker seconded andt the motion passed  unanimously.  THE OR  Submitted by:  Klockelaa Michele] K. Collins Town Clerk  51 7XA : * : :  Attest:  - - : :  S3SS w 133  Mayor James Gwa)tney MEge    Est. 1889 SPRING  Town of Spring Hope Phone: (252) 478-5186 . Fax: (252)478-7131  HOPE  PO. Box 87 . 118 West Railroad Street . Spring! Hope, NC27882  "Honoring thel Past.. Building thel Future"  The Board of Commissioners Meeting was cancelled on Tuesday, September 2nd, 2014  due to the lack ofa quorum.    185  Minutes April7,2014  Spring Hope Board of Commissioners Meeting  Ar regular meeting oft the Town of Spring Hope Board of Commissioners was held lat7p.m.i int the Members present: Mayor James Gwaltney, Commissioners Nancy Walker, Drew Griffin, and Daryl Emig. Also] present were Town Manager) John Holpe, Town Clerk Michele Collins, Town. Attorney Mark Edwards, Engineer Kevin Varnell, David) Harris from Harris. Associates, Chief Tim Denton and Anthony Newspapers present were. Ken Ripley from the Spring Hope Enterprise and Amanda Clark from the  Commissioners Room att the Spring Hope Municipal Building. Commissioners William Newkirk and Leel Bissett were absent.  Branch: from Envirolink. Nashville Graphic.  Residents present were Veronica Cooper Mayor Gwaltney called the meeting to order.  Commissioner Griffin made aj motion to approve the minutes as written from thel February meeting; Mayor Gwaltney saidl he was going to change the order oft the agenda sot that a closed session couldi be Joe Wilkinson the newly appointed Tree Board Chairman told thel board that they had theirf first meeting. He said that they were going tot take a complete inventory oft the treesi int town and: make recommendations on the results. Hes saidt that with the approval of thel board the towni maybe asked Ito contract someone to trim or cut down unwanted trees. Mr. Holpe said that hel had put money in the Commissioner Griffin made a motion to goi intoj public hearing to discuss thej possibility of obtaininga CDBG grant; Commissioner Walker seconded and the motion passed unanimously. David Harris from RSM: Harris and. Associates told thel board that there was grant money available for economic development andi infrastructure. He said that there was about $261 million dollars allocated for water ands sewer improvements. Het told thel board that Mr. Holpel had contacted: him about applying for agrant that would provide sewer service to Wilkins Street which was one oft the. last areasi in town without sewer service. Mr. Harris said that there wouldi bet two: rounds ofg grant applications that would beg geared towards thisl kind of work. Hes said the first application would: need tol be in by May 1"and that the next deadline would bei in September. Hetold the board that they wouldl havet to performa survey oft the residents oft thes street and that they would need to fit the criteria oft the grant. Hes said after the survey there would have tol bei inspections and a small study done. Mr. Holpe asked what the cost would bet tot the town. Mr. Harris saidi it would just be the study, inspections and the cost of the public hearing notices. Hei made thel board aware that after 2015 the General. Assembly might take away this money. Mayor Gwaltney askedi ift the residents of Wilkins Street had any major problems with the septic systems, Mr. Holpe said thatl he wasn'taware of any. Mr. Harris said that it didn'thavet tol be actual sewerl leakage but just difficulties and hel believed that the street would probably qualify.  Commissioner Emig seconded and the motion passed unanimously.  held to speak with the town attorney.  upcoming budget to cover the removal oft trees.    183  slight damage to the outside ofal home. Commissioner Griffin asked himi ift they! had anyone arrestedi in connection witht the robbery at PNCbank. The Chief saidt that they were following up on several leads There were no newi items from the Commissioners. Mayor Gwaltney saidt that hel hadl been asked abouta new switch fort the generator at the Montgomery! Lift Station. Het told the board that al new switch would cost farl less money than al new, generator andi mentioned ai few companies fort the manager to Commissioner Griffin made aj motion to adjourn; Commissioner Bissett seconded and the motion passed  including a similar robbery in Zebulon.  check. unanimously.  Submitted by:   5 A JON NID  Mulalk Coaus  Michele K. Collins Town Clerk  Attest:  Mayor) James Gwaltney    /86  decrease in: administration! health care wouldi help with thec cost. He also] pointed out that cemetery costs increased but that the revenue: in cemeteries had alsoi increased] leveling out that linei item. Mr. Holpe toldt thel board that there was long term concerns pertaining to the maintenance oft town buildings and that they needed to think about how these costs would be covered. He mentioned thata6 cent taxi increase would bring in an extra $40,000.000 dollars that could! be set aside for maintenance of Thel board decided tol have al budget session at 6:00pm on May 5th before the regular meeting. Mr. Holpe reminded thel board that everyone except Commissioners Walker andi Newkirk had to attend ethics training. He said that there was a webinar available for purchase on Wednesday May 14th that the town could! buy ife everyone could attend. Thel board said that they would be getting backt tol him with answers about their availability. Het toldt thel board that there would be a Community Watch meeting on April 15th at 7pm and that Ricky Tucker would beg giving a small presentation. Mr. Holpet toldt thel board  the town owned buildings.  that theres still was no contract. from the statei for the STEP] program.  The Commissioner s! had: no new business.  Commissioner Walker: made ai motion toi recess until April 28th foral possible public hearing on the CDBG grant; Commissioner Emig seconded and the motion passed unanimously.  Submitted by: Tek Michele K. Collins Townflerk  Caus  RING  Attest:  Ar    185  Veronica Cooper asked: ift this grant could help with some difficulties that they arel having on Second St. at the Oakdale Apartments. She saidt that her management company said not to call the town withs sewer problems because they fixi it. She also said that they told her that thej pipes they havei runi into thet town's lines. Mr. Harris told her that the management company was correct and that the granti money could not bet used on] private property. Anthony Branch from Envirolink said that they could do a work order and Commissioner Griffin made a motion to exit the public hearing; Commissioner Emig seconded and the Commissioner Emig made aj motion to allow RSM Harris and Associates to do a study and proceed with preparing information: fort the application andi if needed tos schedule aj possible public hearing on April Town Engineer Kevin' Varnell told the board that the work for the Country Innl Lift Station abandonment project was slowly proceeding. He said that the maps were finished and that they were still trying tog get Mr. Varnell said that as far as Powell Bill funding was concerned that there were several streetsi in town that werei ini need. He went down al list that included Elm, Oak and Virginia Streets that werei in the most need of repair andt that would cost the most. He also mentioned School and Second Street which were smaller and wouldl bel less expensive. Hes said that the $82,000.00 dollars could bes split upi in several ways. He told the board that they could either fix all the small streets now with the $40,000.001 the town had or wait until the allocations for the newi fiscal year arrived and do one oft thel larger streets. Hes said that they didn't] havet to: make a decision right then but that it would be a good idea to discuss and decide Police ChiefTim: Denton told thel board that they were stilli investigating the robbery that occurred at PNC Bank. He said that banks in Zebulon and] Franklin County had thes same kind ofi robbery and that hev was working with other agencies to acquire morei information. He told thel board that he and the other officers were: still working on their in service training and would bef finishing int the fall. He also mentioned that they had assisted: in finding aj missing person in March andi hadi received a thank you letter from thej person's guardian. He said that thei individual was autistic and that they were able tol help the family with getting a tracking device for any future problems. Chief Denton: introduced Officer] Jamie Commissioner Griffin: made ai motion to gointo closed session to speak witht the town attorney;  check what isl happening on the town'ss side. motion passed unanimously.  28-Commissioner Walker seconded andt the motion passed unanimously.  some easements from property owners.  something soon.  Cummings tothel board as one of the newest officers to work with the town. Commissioner Walker seconded and the motion passed unanimously.  Closed session  Commissioner Griffin made al motion to gol backi into open session; Commissioner Walker seconded: and  the motion passed unanimously.  Town. Attorney Mark Edwards had noi new business Anthony Branch with Envirolink read the monthly report.  Mr. Holpe asked thel board tol look at the proposed budget and told them that there were very few changes from last year's figures. He mentioned that the revenues wouldl bej pretty much thes same and that he felt like thej proposed budget was conservative. Hes said that the expenditures would: includea3 3% raise as well al 10%1 increasei inl health care costs due to1 new federal regulations. Het told thel board that the    188  town. Commissioner Walker askedi ift there were any] prospects fori new! business. Mr. Barbee saidt that hel had personallyt talked tos severalj pizzal businesses and] hardware places but did notl have any firm commitments. Hes said that this would be: ag greati incentive to] present tot thej prospectivel business. Commissioner Griffin said that] he Commissioner Griffin made ar motion toj participatei int thei incentive program for thef fivet targeted businesses;  thought it was ag goodi ideas sincei it would notl be ar major cost to thet town. Commissioner Emig seconded and the motion passedunamimously. Anthony Branch with Envirolink gave the monthly report. Town Attorney Mark Edwards had nothingt to1 report.  Mr. Holpet told thel board that the park was nearing completion andl he felt likei it was looking verys good. Hes said that thej project shouldl be done within ther next few weeksl but definitely byt the] June 30th deadline. Hes saidt that the final reimbursement" wouldl bes senti in and hopedt that thei funds wouldl be received before the end oft the fiscal year. He also mentionedi that Michele and Sandra hadt taken over thef finalj projects and were responsible for thej project Mr. Holpe saidt that hef felt liket the contract fort the STEP) program would comei in soon. Hes saidi from the emailsl he received from thel Department of Commerce as well: as Chilton Rogers with thel Rural Centeri itl looked] like the contracts would arrive within the next week or SO. Mr. Holpe saidt thatt thet town nowl hads someone tol keept the Chief Tim) Denton toldt thel board that Strickland! Industries hadl beenl brokeni into. He said thats some copper had been stolen fromj propertyl but that no damage hadl been done. Hes saidt that theyl had made several arrests from the Commissioner! Emig saidt that hel had gotten a report from a citizen that thes second and third TOW: in Oakdale cemetery wasi noti ing good shape. Mr. Holpe said thatl hel had checked that area and thats somes stonel had already been placedi int those areas. Commissioner Griffin said that there was still al lot] piles ofy yard debris int the cemetery that hadi been] left there fort two weeks. He alsos saidt thatl he wanted the townt tol look nice ally yearl longi notj just at Pumpkin Festival time. Hes saidl he thought that Envirolink: neededt to doab better joba at preventative maintenance. Mr. Holpes said that he would passt thata alongt to Mike Meyers. Commissioner Walker saidt that she agreedt thatt the house on Mclean St. was an eyes sore andt thats something neededt tol be done. Mr. Holpe saidt that] he would check on that ands seei iftheirl building permits were still valida and let everyone know att the next meeting. Commissioner Bissett askedi ift thej property on South Pine that wasj just out oft thet town. limits hadi finished their clean up. Mr. Holpe saidt that he would call the county ands see what] kind oft time frame theyl had fort the completion. Sarah Perkinson askedifa any oft the commissioners' were aware oft thet unsightly property next tot the Oakdale cemetery. She commentedi thatt thea area ont the rights side oft ther maini road was a disgrace and that there neededtobe something done abouti it. Mr. Holpe saidt that hel had already started the violation process with thej property owner. Mayor Gwaltney saidt that there was a problem with thel bathrooms att that park andt that there may bea ar needfora gatei inf fronto ofit. He alsos saidt that there was ahouse on' Walnut Street that was also very unsightly andt thatt there Commissioner! Bissett madea ar motion to1 recess the meeting tol May 215 at 6:30pm for al budget session;  being SO close tol beingf finished.  park clean on a dailyl basis as well ass some other towni maintenance.  driver'sl license checks that theyl hadl been doing.  needed tol be something done.  Commissioner Emig seconded andt the motion] passedi unanimously.  Sybmitted:  Hihk k. Cone  Town Clerk  Attest:  E A  5  E  PaRe    187  Minutes May 5,2014  Springl Hope Board of Commissioners Meeting    Aregular meeting of the Town of Spring Hope Board of Commissioners' wasl held at7p.m. int the Commissioners Members present: Mayor James Gwaltney, Commissioners. Nancy" Walker, Drew Griffin, Leel Bissett, and Daryl Also] present were Towni Manager John Holpe, Town Clerk Michele Collins, Town Attorney Markl Edwards, Chief Newspapers present werel Ken Ripley from the Spring) Hope Enterprise and Amanda Clark from the Nashville  Room att the Spring Hopel Municipal Building. Emig. Commissioner Newkirk was absent  Timl Denton, Engineer Kevin' Varnell and Anthony Branch from Envirolink.  Graphic.  Mayor Gwaltney calledt thei meeting to order. Walker seconded and ther motion] passed unanimously.  Commissioner Griffin made a motion to accept the minutes oft the April7h, meeting as written; Commissioner  Public Forum  Phillip Mills pointed outt tot thel board that there were several propertiesi in townt that were eithera abandoned orin need of construction clean up. Hes said that there was al house on Mclean St. thatl had construction: andi remolding material int they yard for atl least 2 years and was unsightly. He mentioned thati it was ont the wayt to thes school: and presentedar negative impression oft thet town. He alsos said that there was ana abandoned property on South Ash Streett that hadi notl been livedi ini for at least] 10 years and neededt tol be dealt with. Lastlyl hei mentioned the oldi mason building on Poplar St. that was already crumbling andi neededt to be demolished. Hee encouraged thel board to take Bobby Browder said thate even,t though he wasn'tat town citizenl he was very upset about thej problems on Ash St. He said he didn'tf feell like muchl hadl been accomplished: since thel business that wast therel had been shut down. Commissioner. Bissetts saidt that he agreed and thati it was unfair to thej people whol livedi in the area. Mr. Browder suggested thatt thet towni make arrangements to gett thej proper resources tot thej police department to accomplish the Engineer Kevin Varnell reminded thel board of thei need to select a street forr repair the upcoming fiscal year. Mr. Holpet told thel board that thet worst streets were Oak, Elm and Virginia. Het toldt thel board that att thej present time thet town had $40,000.00 dollars inl Powell Billj pavingf funds. Hes said that additional funds will arrivei in October and thati it would probably cover one of the worst streets. Mr. Holpe askedt thel board ift they wanted Kevin togo ahead and getl bidsi fors some of thes streets nowt to get ahead oft the weather andt the closing of the asphalt plant. Mayor Gwaltney askedi ift thel Powell) Billf funds couldl bet usedt tof fix thes seweri ifi it was the cause of thes street's problems. Kevins saidt that Powell) Billi funds were fors street repair or drainagei issues. Commissioner: Emigs saidt that het thought ity was ag goodi idea to go ahead and authorize Kevint to get! bids on Oak andl Elm Streets since they were in the worst condition. The rest oft thel board agreed 'and Kevin saidt thatl hev wouldl begin the process right away. Joe Wilkinson: from the Treel Boardt told the board that during thel last meeting they discussed severali issues. He said that theyl hadi made list oft thet treesi int town as well as ordering tagst toi identify every tree. He said thati many treesl hadi been trimmedi int the downtown area andt thatt the merchants were very] pleased. Hes saidt thatt they would also take al look att the cemeteries andi makei recommendations: for thet treesi int them. Commissioner Griffins saidt that he wanted them to] pay special attention to thel low lyingl limbs and over grown shrubs ini the cemetery. Allen] Barbee from Revitalization: asked thel board to approve a newl businessi incentive] program. He saidt that they had targeted fivel businesses and that the total wouldl be: an $800.00c credit fort thel business. Hes said thatt the Chamber agreed toi match thei money andt thati it would actually be missed revenue and not ane expenditure forthe  action on these properties andt thanked themf for their time.  task.    189  Spring Hope Board of Commissioners Recessed Budget Meeting Wednesday, May 21, 2014 6:30j pm  Arecessed budget meeting was held at 6:30pm in the Commissioners' Room att the SpringHope Members present were Mayor Buddy Gwaltney, Commissioners Lee Bissett, Drew Griffin, Daryl  Town Hall on Wednesday May 21,2014.  Emig and Nancy Walker. Commissioner Bill Newkirk was absent. Also present were Town Manager John Holpe and Town Clerk Michele Collins.  Newspapers present were; Amanda Clark from the Nashville Graphic and Ken Ripley from the  Spring Hope Enterprise.  Mayor Gwaltney reconvened the meeting from May 5,2014.  Mr. Holpe reminded the board oft the PowerPoint regarding building maintenance given at the last budget session. He: mentioned that there was onlyminimal amount ofi money set aside int the upcoming budget forl building maintenance. He said thatift thel board would: return tot the. .63 cents tax: rate it would bring in an extra! $40,000.00 of revenue. Hes said that this money could help with getting town buildings backi into good shape. Commissioner Griffin askedifthe Community Building was: includedi int the STEP) program, Mr. Holpe said yes. Mr. Holpe said that therei is a linei item in thel budget for maintenance ands supplies buti it has only a small amount ofr money ini it. Commissioner Emig askedi ifl Envirolink Was able to doal lot the extra things that were pointed outi in the PowerPoint, Mr. Holpe said yest that they do anything that Mr. Holpe said that the budget hadi not changed much from last year. Hes said that Water and Sewer was going tol be very tight due tot thei increasedi utility bills att the Waste Water Treatment Mr. Holpe told the board that one of thei main concerns at this time fort the budget was whether they wanted toi increase thet taxi rate. He also asked them if they wanted to go ahead and schedule thel budget publicl hearing for June 2, 2014. Mr. Holpe said that he would also. like togo back to writing the checks for commissioners pay back tol November due to accounting procedures. Thel board agreed to wait unit November to gett their pay. Mayor Gwaltney said at first he was not for the taxi increase but now he was concerned about the cost of fixing the problem with the streets. He said he feels likei it: is aj problem with sewer lines. Commissioner Griffin said thatl he agreed there was a problem with thes streets andt the building maintenance: issues. Commissioner Emig said that he wasn't sure about having a tax increase until the town was getting their money's worth out oft the current spending, especially the: money for Envirolink. He saidi it was wrong to ask for more: money thereforel he was againsta tax: increase att this time. The rest of the board agreed and decided not to increase the tax rate.  the town asks.  Plant.    96  Commissioner Griffin: made al motion tol have the public hearing for thel budget att the regular town meeting on June 2, 2014; Commissioner Bissette seconded and the motion passed Commissioner Bissette made a motion to adjourn; Commissioner Walker seconded and the  unanimously.  motion passed unanimously.  Submitted by: Kchkh K brar Michele K. Collins Town Clerk  SPRING HOR  Attest:  Mayor JamesGwalthey diA    11  RESOLUTION 2014-2015  ADOPTING AN AGREMENTTOCONINUE PARTICIPATION INT THE NORTH CAROLINA SMALLTOWN: MAIN: STREET PROGRAM  WHEREAS; thel North Carolina Department of Commerce, Office ofUrban Development! has established a Small' Town) Main Street] Program toj provide technical assistance in downtown: revitalization, utilizing the "Main Street) Four-Point. Approachg" ofOrganization, Design, Promotion and Economic Restructuringt to WHEREAS; towns selected to1 receive ar more detailed level ofservicei incorporating all of the "Main WHEREAS; the Department of Commerce selected the Town OfE Abas participate ini the program and the Town wishes to continue its participation for an additional year; and WHEREAS; both parties agree that al high) level of community participation and commitment is required on1 the part oft the' Town and community: in order to ensuret thatt thej program is as successful as] possible: and WHEREAS; reimbursement: for travel related expenses willl bei required of the Town when Small Town Main Street staff travels to the Town for regular meetings or as requested by the' Town; THEREFORE, BEI ITI RESOLVED; that the' Town agrees to continue its participation int the Small' Town 1. The Town will actively participate: int the Small' Town] Main Street Program for an additional period ofno less than twelve (12)1 months beginning July 1,2014. 2. The Town will designate a contact person int the community for the technical assistance team to coordinate withi in order toj provide continuity and leadership for thej program.. 3. The Town will continue to maintain a volunteer committee and working subcommittees that are representative ofthe entire community, toj provide focus fort thej program. 4. The Town will continue its support fort the volunteer committee and will assist the committee and teami in conducting community projects and any other necessary activities. 5. The Town will cooperate with the Small Town) Main Street technical assistance team and support 6. The Town will continue to implement thej plan ofaction tot the fullest extent possible. 7. The Town will continuei to develop and actively participate inl local andi regional partnerships and networks, and share resources and information gained through thej program with other 8. The Town agrees toi reimburse the Office ofUrban Development for travel related expenses for 9. The Town agrees toj join the National Main Street Center as an associate member by October 14, 2014 andi remain an associate member sol long as the Town participates int thel NC Small Town Main Street Program; and pay dues as required tot the National Main Street Center, currently 10. The' Town agrees to send ai representative toi in-state training that may be requested byt thel North Carolinal Main Street Center andt to the Annual North Carolina Main Street Conference when ADOPTED BY THE' TOWN: BOARD of aake THIS 2wa DAYOF P6JUNE  selected small towns in eastern North Carolina; and  Street Four Points@"; and  Main Street Program and to abidel by the following conditions:  the community vision and plan ofaction.  communities int the region.  anyt travel requested by the Town ass submitted.  established as $250 pery year. scheduled. 2014  Kchilk. Clerk  NORTH CAROLINA  Spe      192  TOWN OF SPRING HOPE BUDGET ORDINANCE FISCAL YEAR 2014-2015  BE IT ORDAINED by the Governing Board of the Town of Spring Hope, North Carolina: Section 1: The following amounts are hereby appropriated ini the General Fund for the operation of thet town government and its activities fori the fiscal year beginning July 1, 2014, and ending. June 30, 2015, in accordance with the chart of accounts heretofore  established for this Town: Governing Body Administration Buildings PublicSafety Streets Powell Bill Sanitation Recreation Library Cemetery Museum  $ 6,997 211,125 133,500 371,418 84,500 41,262 159,500 7,000 8,500 10,000 503 $1,034,305  Total  Section 2: Itis estimated that thet following revenues will be available ini the General Fund for the fiscal year beginning. July 1, 2014, and ending. June 30, 2015:  Ad Valorem Taxes Other Taxes and Licenses Motor' Vehicles Taxes Penalties & Interest Permits and Fees Powell Bill Funds Franchise Fees Sales Tax/Video Program Local Option Sales Taxes Hold Harmless Funds Beer & Wine Tax Rental on Buildings Interest on Investments  $ 429,368 8,155 42,721 2,301 1,400 41,262 53,507 7,403 186,751 39,000 6,903 15,975 4,402    A3  Cable TVI Franchise Cemetery Revenues ale/lelecommuntatons Garbage Fees Other Revenues  900 17,257 14,500 148,500 14,000 $1,034,305.00  Total  Section 3: The following amounts are hereby appropriated ini the Water and Sewer Fund for the operation oft the water and sewer utilities for thei fiscal year beginning July 1, 2014, and ending. June 30, 2015 in accordance with the chart of accounts heretofore approved fori the  Town:  Water and Sewer operations department Water and Sewer maintenance department  286,266 215,234 501,500  Total  Section 4: Iti is estimated that the following revenues willl be available ini the Water and Sewer  Fund for the fiscal year beginning. July 1, 2014, and ending June 30, 2015:  Water usage charges Sewer usage charges Taps and connection fees Other Revenues  $ 202,354 261,404 2,800 34,942 $ 501,500  Total  Section 5: There is hereby levied a tax at the rate of sixty cents ($.60) per one hundred Dollars ($100) valuation of property as listed for taxes as of January 1, 2014, for raising the revenue listed "Ad' Valorem Taxes" in the General Fund in Section 2 oft this ordinance. This rate is based on a total valuation of property for the purposes of taxation of  $77,091,000.00  Section 6: The Budget Officer/Finance Officer is hereby authorized to transfer appropriations a. He/She may transfer amounts between line item expenditures within a department without limitation and without a report being required. These changes should not result b. He/She may transfer amounts upt to $ 1,000 between departments within the same fund. He must make an official report on such transfers at the next regular meeting He/She may not transfer any amounts between funds, except as approved by the  as Contained herein under the following conditions:  ini increased in recurring obligations such as salaries.  of the Governing Board.  Governing Board in the Budget Ordinance as amended.    194  Section 7: The Budget Officer/Finance Officer may make cash advances between funds for periods not to exceed 60 days without reporting to the Governing Board. Any advances that extend beyond 60 days must be approved by the Board. All advances that will be outstanding at the end of the fiscal year must be approved by the Board. Section 14: Copies of this Budget Ordinance shall bet furnished tot the Clerk to the Governing Board and to the Budget Officer/Finance Officer to be kept on file by them for  their Direction ini the disbursement off funds.  Adopted this 2671 day ofJ June, 2014,  Mayor  HOPE  Attest:  Lidul Lcau z  Town Clerk    19s  Minutes June 2,2014  Spring Hopel Board of Commissioners Meeting  Aregular meeting of the Town of Spring Hopel Board of Commissioners' was. held at7p.m. int the Commissioners Members present: Mayor) James Gwaltney, Commissioners Nancy' Walker, Drew Griffin, and Daryl Emig. Also] present were Town) Manager John Holpe, Town Clerk Michele Collins, Town. Attorney Mark Edwards, Chief Tim Denton, and Administrative Specialist Sandra Morris. Anthony Branch, Dean Holmes and Mike Meyers from Newspapers present werel Ken Ripley from the Spring Hope Enterprise and Amanda Clark from thel Nashville Citizens present were. Beth] Baines, James Long, Phillip Mills, Scottiel Phillips, Ollie Shepard, Veronica Cooper rand  Room at the Spring Hope Municipal Building, Commissioners Newkirk and Bissett were absent Envirolink were alsoi in attendance.  Graphic. Roger Warren.  Mayor Gwaltney called the meeting to order. motion passed unanimously. Public Forum  Commissioner Griffin made a motion to: accept the minutes as, written; Commissioner Emigs seconded andt the  Veronica Cooper: readal letter from Joyce Farmer whol lives at 216 SA Ash St andi is concerned about a ditch and wooded: area behind] herl house. She said that Ms. Farmer. hads seen snakes coming from this area and shet thought it was due tot the factt thati it was an uncared for piece ofl land. Mr. Holpet told Ms. Coopert that he would ride down therei in the morning andl look att thej property. Hes said that he would find out who ownedi it and get them to cleani it Commissioner Griffin made at motion to goi intot thel budget public hearing; Commissioner Walker seconded and the Mr. Holpe toldt thel board that the new 2014-2015 general fund budget was balanced at $1,014,305.00 dollarswhich was $1895.000 dollars lesst than the present budget. Hes said that the water ands sewer budget was balanced at $501,500.00 dollars which was al 1.89 increase from the current budget and would bel kind of tight. He said that one reason water ands sewer was tight was because oft ther new Waste Water Treatment! Plant upgrades which used more electricity than the old one did. Hea alsos saidt that ar new pump wouldi needt tol be purchased which wouldi run Commissioner Griffin said he thought that the concerns that thel board had at thej previous meeting about Envirolink could bei ironed out. He said that hel had! been driving around town andi realized that there was al large maintenance: issuei int thet town. Hes said he also thought that there wasi not enough money to1 repairs streets. Commissioner Griffin saidt that he did not want thet town tot touch the fund balance toi repair thesei items especially since thel balance oft that fundl hadl been borrowedf fromi in thel last 45 years andi notl been paid! back. Hes saidt that he had reconsidered: at taxi ratei increase to try and address some oft thei issuest thatt that town was facing. He commented that he was noti in favor ofi increasing taxes normallyl but that thet town was in trouble andt that al loss of previous revenue: from a tax decrease was] partly tol blame. Hes said thati it was not fiscally responsible to continue on thes same patht that the town was on and thati ina a very short timet thet town would bei in event moret trouble. Commissioner Emig said thatt thel board needed to dos some other tiding upf first before thet taxess should go up. Commissioner Walker said thats she agreedt thatt taxes neededt tol be raised before things got worse. Commissioner Griffin asked Mayor Gwaltney what he thought. Mayor Gwaltney saidt that he disagreed witht the decision oft thel board when the decided to decrease taxes several years prior. Hes saidt thatl het thought ag good compromise was toi increase thei rate slowly so thatt the town could at] leastl bel back to where ity was when the decrease was done. The mayor invited the  up.  motion passed unanimously.  about $16,000.00. Mr. Holpe saidt that event though it was tightitv was very solid.    196  publict to voice their opinions. Roger Warrens said het thoughti it was the duty oft thet town tot take care of the citizens and protectt the assets oft thet town. Hes said that he feels ast thoughi ift therei isn'ts somel kind of actual revitalization of thet townt thati it would become al liability. Ollie Shepard asked whyi it tooks sol longf fort thel board to see thatt there was aj problem with notl having enough resources tol keep thet towni in good condition. Commissioner Griffin said that some oft the reason was because of thes slow economy and that things hadi been done tot try tol keepe expenditures down and try to save money. Hes said that unfortunately that the conservative approachl hadi not worked. Mr. Holpe said thati ift thet taxed went up atl least. 3centsi it would generate approximately $20,000.00. Commissioner Griffin said that the State ofl North Carolinal had alsoi reduced the amount of money that thet town gets from them. Ken Ripley said that het thought thata a. 3centi increase would be a goodi idea; Beth Baines saidt that she also wouldl bei in Commissioner Emig made a1 motion to come out of] public hearing; Commissioner Griffin seconded andt the motion Commissioner Griffin made a1 motion to approve thel budget as] presented with an: increase: int taxes which would be 3cents per 100, andi raise thet tax: rate to. 60 cents and to] put 2/3 oft the moneyi ins streets andi 1/3i in building maintenance; Commissioner Walker seconded andt ther motion] passedi unanimously. Mr. Holpe toldt thel board that it would be necessary tol holda as short meeting att the end oft the month to: approve the end oft thef fiscal year budget amendments. He said thatl he would be on vacation att the end oft the monthl butt that thei finance officer would present the amendments. Thel board decided tol holdar recessedi meeting onJ June 26that Commissioner Griffin made ar motion to: approve advertising the delinquent property taxl listing as well as approving thes water! bill andt tax write-offs; Commissioner Emig seconded andt ther motion passedi unanimously. Mike Meyers from] Envirolink said that maybe they couldl have communicated better with thet town. Hes said that they have aj plan andt that they are willing to adjust thej plansi ifi it's necessary. Hes said that they were doingt things that most people probably weren'taware ofv whichi included things likel helping complete the park project and mowing extra] places that were: not originally documented. He saidt that they were doing many thingst that were out oft thes scope oft the contract: fori no extra charge. Mr. Meyers said thatl het thought that theyl had] helpedi improvedt the accuracy ofi record] keeping and cash flow fort thet town. Hei mentioned that he thought the relationshipl between their company andt thet town was verys good and thati it wasl because oft their organization that there was good communications: now at thet town office. Hes saidt that work orders were absolutely necessaryf fort things that were out of the scope of the contract. Mr. Meyers saidt that because of] Envirolink the townl had a muchl better standing with] DENR who were about to come downl hard ont thet town) before theys started. He also mentionedi that they are performing special duties for Spring Hopet that they don't dof for anyone else likel having the water flushing at night and watchingt the storm basins. He ended with sayingt thatt they were goingt toc doa a1 rate study for thet town: at no Mr. Holpe asked thel board to approve the Small Town) Economic Prosperity) Program (STEP) contract. Hes said that this contract was originally supposed tol be ready in] January but that thel Department of Commerce had! been delayed ing gettingi iti ready. Het told thel board that the only thingt that was differenti in the contract" was thatt the park nol longer wouldl bei receiving money from STEP sincei itl had tob be donei int ther next few weeks. Mark Edwards Commissioner Griffin made a: motion to accept the STEP contract with thet typo changes; Commissioner Walker Mr. Holpe told thel boardt that it was time to renew the amendment: to continue tol be aj part oft the Small Main Street Program. He said that the only difference this year wast that there was: a small fee of $250.001 butt that thet town Commissioner Emig made al motion to: approve the continuation of the Small Main Street Program; Commissioner  favor ofat taxi increase tol help witht town: maintenance issues.  passed unanimously.  6:30pm.  extra charge.  said that he found a few typo'si in the contract but that it seemed tol be good.  seconded andt ther motion passedi unanimously. would alsol bea a part of ani international program. Griffin seconded and the motion] passed unanimously. Town. Attorney Mark Edwards saidt that he didn'thave anything new.    497  Mr. Holpe told the board that the complaints aboutt thej properties around Oakdale Cemetery had been addressed by thep property owners. Hes saidt that he feltt that theyl hadi made an effort to work ont thej property's appearance and thati it lookedl better. He alsos said that he was working on thes situation with thel house onl Mclean Street and the factt that theyl hadi not obtained thej proper permits fort theirl home renovation. Hes said that theyl had until as specific time to comply or they would havet toj pay penalties. Hes said that thel building on Poplar Street that was an old Masonic lodge didi notl have a clear owner. Hes saidt that the attorneys were working on finding an owner to be able tol begin condemnation proceedings. He said that the county hadj posted warning notices ont thel building and thati if the owners are not found: it will cost $4000.00 to $6000.00i ini fees fort thet town tol remove thel building. Mr. Holpe told thel boardt that there was also ap property on Bunn Lane that wasi in some disarray andt that hel hads sent thema a Mr. Holpe reminded thel board that he would be on vacation until the Wednesday or Thursdayl before the Fourth of Mayor Gwaltney asked ift there were any comments or new business from thel board. Commissioner Emig saidt the he was glad tol hear that thet townl hadi new flags andt that he was alsol looking forward toi receiving at taskl listf from Envirolink. Commissioner Griffin said that there was any area by Walnut Street apartments that] hada al lot of vegetation and on Branch Stt theg grass neededt tol be cut down near thes street. He alsos said the property on East Nash Street near the Country Innl had very! highg grass and that many oft thes sidewalks int towni needed tol bes sprayed. He alsos said that thet trees att thej parki needed tol bet trimmed. Commissioner Walker asked about thel house by the Country Inn andi ift thet townl knew whoo ownedi it. Mark Edwards said thatt thel house was not: in formal foreclosure but that thel heirs hadl lostt thel home. Sandra Morris said that she would sendal lettert tot the owners andi if they did not take care of thej property thet town would hires someonet to cleani it andt then put the cost on debts service. Commissioner Walker madeamotion toI recess until the June 26th meeting at 6:30pm; Commissioner Griffin  violation notice. July.  seconded: andt the motien passed unamimously.  Submitted: Kdalk Michelel K Collins TownClerk  di  &  MMOI JH)  Attest:  AEE    195  Minutes June 26, 2014  Springl Hopel Board of Commissioners Meeting  Ar recessedi meeting oft the Town of Spring Hope Board of Commissioners' was. held at 6:30p.m. int the Members present: Mayor) James Gwaltney, Commissioners Nancy' Walker, Drew Griffin and Daryl Emig. Also] present were Town Clerk/Finance Officer Michele Collins and Administrative Specialist Sandra Morris. Finance Officer Michele Collins had furnished the board members with copies oft the 2013-20141 budget amendments. Shet toldt thel board that even though as a whole the General Fund] Budget was good withi revenues exceeding expenditurest there weres several entire account groups that were under funded. She told them that she hads shifted fundsi int the amount of $23,400.001 tol balance the accounts that were lacking. She also explained that ther revenues collected were a considerable amount: more because oft the extrai revenue generated by the cemetery andt the new state collection rate for motor vehicles. Ms. Collins also reminded them that the cemetery revenues are unpredictable: and could notl be counted on fore extra money every year. Commissioner. Emiga asked why the expenditures fort the cemetery weres sO. high andt the finance officer toldi himi it was because ofl back payments that had not been made tot the grave digger. She explained that miscommunicationt withl Envirolink. left the contractor notl being paid, along with noj monies being allocatedi int thel budget for thes services and therefore thet townl hadt to pick upt the bill ast they were receiving the revenue andi requesting the work. She explained that this would notl be a problem in the future asi it was settled that thet town wouldj pay the gravedigger as they always didi in thej past and Envirolink would notl bei involved with the cemetery besides their contracted: maintenance of the grounds. Ms. Collins told thel board thatt the Water and Sewer Fund wasi ini much more trouble as the expenditures had exceeded ther revenues. She toldt them that one ofthel biggest problems was that the utilities for thet treatment] plant had doubled andt that there was noj prior knowledge that this would occur. She alsos said that there were several underfunded linei items and thati it wass severe enought that left unfixed wouldl be ar redi flagt tot thel Local Government Commission. Therefore shel had tol borrow money from the equity built upi in water and sewer from the prior years tol be able tol balance thel budget. She told them that this was not! her preferred way tol balance thel budget and was Commissioner Griffin made ar motion to: accept the budget amendments as presented; Commissioner Emig Commissioner Griffin made a motion to accept the resolution to continue participation: ini the Downl East Home Commissioner Griffin made a motion to adjourn; Commissioner Walker seconded and the motion passed  Commissioners Room at the Spring Hope Municipal Building. Commissioners Newkirk andi Bissett were absent Mayor Gwaltney calledt the recessed: meeting to order.  nota a solution tot thel budget problems. seconded: andt the motion passed unanimously.  Consortium; Commissioner Walker seconded andt thei motion passed unanimously.  unanimously.  Submitted:  Aldht D Michelet KCollins Town Clerk  Attest: James 1  3HL  Pr    199  BUDGET ORDINANCE AMENDMENT  BE: IT ORDAINED by the Governing Board ofthe' Town of Spring Hope, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal  year ending June 30, 2014:  Section 1. To amend the General Fund, the appropriations are to be changed as  follows: Account No. 10-5100-0500 FICA 10-5100-7400 Capital Outlay 10-5100-7600 Police Car 10-6400-4500 Cemetery 10-5100-0500 FICA 10-6200-1300 Recreation  Decrease $3000.00 $4000.00 $8300.00  Increase  $15,300.00  $2100.00  $2100.00  10-5000-4500 Buildings 10-5800-4500 Sanitation  $3000.00  $3000.00  10-5000-4500 Buildings 10-5600-1300 Utilities (Streets)  $3000.00  $3000.00    3a  Section 2. To amend the Water and Sewer fund, the appropriations are tol be changed as  follows: Account No. 30-2990-0000 Water/Sewer Fund Balance 30-8100-7102 Sewer Improvements 30-8100-0200 Salaries and Wages 30-8100-0400 Professional Services 30-8100-0700 Retirement 30-8100-0800 401K 30-8100-1200 Postage 30-8100-1300 Utilities 30-8100-4500 Contracted Services 30-8100-4502 Contracted Services-other 30-8100-5300 license and permits 30-8100-7510 Computer Software 30-8100-9200 Water Tank Maintenance 30-8100-9920 USDA WWTP Closeout  Decrease  Increase $72,000.00  6,000.00  $7,500.00 $2,500.00 500.00 500.00 $1,000.00 $30,000.00 $ 250.00 6 6,000.00 $ 500.00 $ 1,000.00 250.00 $28,000.00    20  Section 3. Copies ofthis budget amendment shall be furnished to the Clerk to The Governing Board, and to the Budget Officer and Finance Officer for their direction.  Adopted this 26th day of June, 2014.  HOPE RPOH  Attest:  Aludikk LLR Michele K Collins Town Clerk  James F. Gwaltney III Mayor    Minutes July7,2014  Spring Hope Board of Commissioners Meeting  Ar regular meeting oft the Town of Spring Hope Board of Commissioners was held at7p.m. int the Members present: Mayor James Gwaltney, Commissioners Nancy' Walker, Drew Griffin, Leel Bissett and Also] present were Town Manager John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards and Chief Timl Denton. Anthony Branch: from Envirolink was also] present. Newspapers present were Ken Ripley from the Spring Hope Enterprise and Amanda Clark from the Commissioner Griffin made a motion to accept the June 2nd and 26h minutes as written; Commissioner  Commissioners Room at the Spring Hope Municipal Building. Daryl Emig. Commissioner William Newkirk was absent.  Nashville Graphic.  Emig seconded and the motion passed unanimously. Mayor Gwaltney called the meeting to order.  Public Forum  Rebecca Bonner who lives at 205 El Bunn Lane asked to address thel board. Ms. Bonner said that she was having problems with Waste Industries not] picking up her garbage for a few weeks in ai row. She said that when] her! husband asked the driver why he missed their trash canl het told Mr. Bonner thati it wasi not outi int time and proceededt to call Mr., Bonner al liar about puttingi it out. She said that they were very upset and wanted thel board to dos something about the situation. Mr. Holpe told her that he would call thel lady that was inc charge and explain the concerns. Thel board agreed that since it was not the first incident with the same driver that they wanted tog get someone else toi run the Spring Hope route. Anthony Branch from Envirolink gave the monthly report and said that there were open work orders for the storm drains. He said that he has been paying special attention tot thes storm drains and actually cleans them out himself. Mr. Holpe asked ifthis was something that Envirolink needed to do on: a regular basis; Anthony said that they were watching them as they pick upl leaves andl limbs.  Mark Edwards had: no new business.  Mr. Holpe told thel board that as far as the Masonic Lodge was concerned that an owner had not been found. He said that al hearing would bel held on] July 215 and that aftert thel hearing he would issue an order to condemn. He said that] hel had a] price of about $4000.00t to do the demolition. Mr. Holpe said the cost to takei itt tot the landfill was $1800.00 andt that was included in the price. He said that the owner oft the house on Mclean St. had gotten some oft the necessary paperwork and also had cleaned up some of the debris in the yard. He said that there were still some things that needed tol be moved and thati ift the homeowner didn'tadheret to the removal requests that further action including taking him to court may ber necessary. Mr. Holpe said that thel home on South. Ash also needed tol be removed. Hes said that the property owner wasi in: agreement to get the old home demolished but would first need tol havei it inspected: for asbestos. He also said that the property on Hopkins Street was inspected for asbestos and that they were waiting for the results. Hes said that the owners were interested: in either havingi it burned byt the fire department or removingi it some other way. Mr. Holpe told thel board that the grass att the house near the Country Innl had been cut and that he was still waiting for an answer on thel house owned    by Mrs. Williams. Commissioner Emig said that he would! bring upt the subject of controlled burns for Chief Denton told thel board that they were] paying al lot ofe extra attention to thel business on Ash Street. He said that they were enforcing the townl loitering ordinance. Mayor Gwaltney askedi ift the noise ordinance tickets were helping nowt that thej process had changed. Chief Denton said that het thought it Commissioner Walker had noi new business. Commissioner Griffin asked ift the park work had1 been approved. Mr. Holpe said that the final inspection had tol be completed but that the work was all done. Commissioner Emig said that hel hadi received a schedule from Envirolink on what they wouldl be doing and hes said het thought it was an excellent start tol be able tol know when they have things scheduled. Commissioner Bissett made a motion to: adjourn; Commissioner Walker seconded and the motion passed  the Ash St. and Hopkins St. properties at the fire meeting he was going to: attend.  would soon now that it was a criminal offense instead ofac civil one.  Commissioner: Bissett hadi noi new business.  unanimously.  TOWN a  Submitted by: Michele. K. Collins Town Clerk  Wchkb Coas  Attest:  Ar    BUDGET ORDINANCE AMENDMENT  BE IT ORDAINED by the Governing Board ofthe Town of Spring Hope, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending  June 30, 2015:  Section 1. To amend the General Fund, the appropriations are to be changed as follows:  Expenditures Account No. 10-4200-0200 Salaries 10-4200-0500 FICA 10-4200-0800 401K/State Retirement 10-4200-0600 Health Insurance Revenues 10-3110-0500 Motor Vehicle Taxes  Increase $15,000.00 $2,300.00 $2,700.00 $3,600.00  Decrease  $23,600.00  Section 2. To amend the Water and Sewer, the appropriations are to be changed as follows:  30-8100-0200 Salaries 30-8100-0500 FICA 30-8100-0800 401K/State Retirement 30-8100-0600 Health Insurance 30-8100-1300 Utilities  $15,000.00 $2 2,300.00 $ 2700.00 $ - 3,600.00  $23,600.00    Section 3. Copies oft this budget amendment shall bei furnished to the Clerk to the  Governing Board, and to the Budget Officer fort their direction.  Adopted this 4th day of August, 2014  Attest:  GPRRE HOP  S Bo  Mudulk Gals  Michele K Collins Town Clerk  Buddy Gwglney Mayor    Minutes August 4,2014  Spring Hope Board of Commissioners Meeting  Aregulari meeting oft the Town of Spring Hope Board of Commissioners was. held at7p p.m. int the Members present: Mayor James Gwaltney, Commissioners Nancy" Walker, Drew Griffin, and Daryl Emig. Also present were Town Manager] John Holpe, Town Clerk Michele Collins, Town Attorney Mark Edwards, Chief Tim Denton and Anthony Branch and Heather Adams from Envirolink. Newspapers present were. Ken Ripley and Clark Clifton from the Spring Hope Enterprise and Joanne  Commissioners. Room at the Spring Hope Municipal Building. Commissioners William Newkirk and Leel Bissett were absent.  Cooper from the Nashville Graphic.  Residents present were' Veronica Cooper and Scottie Phillips. Mayor Gwaltney called thei meeting to order. and the motion passed unanimously.  Commissioner Griffin made a1 motion to: accept the minutes as written; Commissioner Walker seconded Commissioner Griffin made aj motion tog goi into Public Hearing to consideras Special Use Permit fora family fun center; Commissioner Emig seconded and the motion passed unanimously. Mr. Holpe told thel board that thel kind ofl business that was being proposed was allowed int that area of town with a Special Usel Permit. He said that the Planning Board had suggested that the Commissioners approve thej permit asl long as there wasi no video gambling or poker games. Elizabeth Hinnant; one oft thej proposed owners of the new. Family Fun Center tol be located at 1161 Bunn Lane took the floor. She saidt that shel had already talked with the police tos see: ifthey could help keep the place secure along with additional lighting around thel building to help with being safe. She said that she and] her parents wanted to] provide the community with a safe and fun place to gather. Ms. Hinannts said that the center would. house video machines as well as a snack bar. She also told thel board that there would be no alcohol of any kind and that thel business would close nol later than 8:00pm during the week and would only be open from 1:00pm to 6:00pm on Sunday. She said that there would be nol bad language, gambling or any kind ofloitering along with the fact that young children wouldl have tobe accompanied bya aj parent. Veronica Cooper said that she was. happy tol hear of something different that Commissioner Griffin made a motion to come out ofj publicl hearing; Commissioner Emig seconded and Commissioner Griffin made ai motion to approve the Special Use Permit; Commissioner Emig seconded Commissioner. Emig made a motion to goi intoj public hearing to considera a Special Use Permit fora private cluba at 711 Nash Street; Commissioner Griffin seconded and the motion passed unanimously. Mr. Holpe said that this club would be ai member's only club. He said that they would gather toj play pool, darts, watch television and that beer would be] provided. He also said that the club would fiti int the category of night clubst that permits private clubs. He said that there would be no outdoor entertainment  may come tot town.  the motion passed unanimously. and the motion passed unanimously.    allowed andt that thel latest that they could be opened wouldl bel 1:00am andt that any music played should Randy Perry said that he would be happy to answer any questions from thel board. Commissioner Emig asked about the discrepancy witht the street number andi Mr. Perry said that he wasi incorrect when he first filled out the application. Commissioner Walkerasked/ how someone would become ai memberand Mr. Perry saidt that each person would: fill out an application and thel board of directors would vote on the applicant. Chief Denton said that even though they hada al board of directors that they owners would bet the responsible party for anything concerning thel business. Randy said that this was hisf first stop and Commissioner Emig made al motion to close the public hearing; Commissioner Walker seconded andt the Commissioner Griffin said that since the club followed all the guidelines het thought that the club should Commissioner Griffin made a motion to approve the Special Use Permit toi run aj private club at7 711 Nash Mr. Holpe told thel board that Faith Christian) Ministries wanted to extend thel lease that they arei in with the town asi it pertains tot thei rental of the building atl 119 South. Ash Street. The only thing that they wanted to change was the expiration time oft the lease. He said that they wanted to extend thel lease to November. 5, 2020 instead ofl November: 5,2 2015. Mr. Holpe said that they want to dos some exterior improvements and are: requesting the goahead on those as well as the extension oft thel lease. Commissioner Griffin made ai motion to approve the extension; Commissioner Walker seconded and the Mr. Holpep presented a budget amendment to thel board. Het told them that he wanted toi move one employee out ofWater and Sewer and put them in Administration. He also said that he was made aware oft the fact that the revenuei in General Fund wasi not appropriated correctly so he wanted toi increase itt to better reflect the amount of money expected. Commissioner Emig askedi ift the revenue was being increased inl both funds; Mr. Holpe saidi no that it was only in General Fund andt that the money in Water Commissioner Emig made a motion to accept the motion; Commissioner seconded and the motion Mr. Holpe told thel board that thel NC General. Assembly had done away with allowing cities and counties to charge aj privilege license fee for businesses that did: not have as store: front. He said that this new law would prevent the town! from issuingi individual licenses to vendors at the Pumpkin Festival. He told thel board that the town: needed to still receive the funds from the Chamber therefore he. had created thei idea ofa Special Events fee. He said that this fee would equal the amount of thel license fee that that town would! have received: from thel licenses. Mr. Holpe said that the town would approve al list of vendors fort the Chamber but that there would not be ani individuall license issued. Commissioner Griffin made a motion to approve the new Special Events Fee; Commissioner Walker Mr. Holpe reminded thel board that the next meeting was scheduled to be on September 18t but thati it was thel Labor Day! holiday. Thel board agreed toj move the meeting to the next day September 2md.  not bel heard: from the outside.  that hel had a long way to go before the club would become ai reality.  motion passed unanimously. beapproved.  Street; Commissioner Emig second and the motion passed unanimously.  motion passed unanimously.  and Sewer was already there it was just being reshuffled.  passed unanimously.  seconded and the motion passed unanimously.    Anthony Branch from Envirolink gave the monthly report. Commissioner: Emig askedi ifa all oft the rain had affected the wastewater and Mr. Branch said yes along with thei fact that school was out. Mayor Gwaltney asked when the new] proposed street sweeping would begin. Anthony said that they planned on doing it four times ay year including during the Pumpkin Festival. Heather said that they plannedo on beginning during thej present month as well as three othert times during they year. Shes said that the Pumpkin Festival would: not bei includedi in thei four times but would be done just as thet town usually Town. Attorney Mark Edwards told the board that he and Liz) Fairman were continuing to work on the Mr. Holpe said that he would have an ordinance drafted tol have thel Masonic Lodge demolished ifthere was noi further information found oni it. He: also said that he felt like from his conversations with the owner: and thej progression oft the work at 613 McLean Street the owners were complying with the requests from thel board. Hes saidt that thej property on South. Ash St. was being inspected for asbestos and thati ift there wasn'tany found that the fire department would burn it. Mr. Holpe saidt that thel house on Hopkins Street was inspected for asbestos and thata a small amount wasi found. He said that the owners weret trying to come up with the funds tol have it abated andl hopet to. havei it demolished. Chief Denton gave his monthly activity report. He said that they had arrested a man that was trying to use someone else's debit card att thel Foodi Lion. He also said that someone had reached across the counter atl L&L and stoles several lottery tickets. He said that the camera'st there had caught thej person and they were arrested. Chief Denton said that he was able to send several officers to additional training and that he was very pleased tol be able to send them. Mayor Gwaltney askedi ift the new guidelines for the noise ordinance tickets were. keeping people from playing loud music ini their car. Chief Denton said he felt  hadi iti inj prior years.  properties that were upi for demolition.  likei it was quieter in town and wanted to. keep it like that.  No new: items from the board. unanimously.  Commissioner Emig made al motion to adjourn; Commissioner Walker seconded and the motion passed  by:  E N  Hdiek Cooou  Mjchele K. Collins Pown Clerk  Attest:  Mayor) James Gwaltney    Est. SPRING  Town of Spring Hope Phone: (252)478-5186 . Fax: (252)478-7131  HOPE  PO. Box 87 . 118 West Railroad Street . Spring Hope, NC27882  "Honoring thel Past.. Building thel Future"  The Board of Commissioners Meeting was cancelled on Monday, March 3, 2014 due to  inclement weather.    Minutes October2 20,2014  Spring Hope Board of Commissioners Meeting  Aregular meeting oft the Town of Spring Hope Board of Commissioners was held at7p.m. int the Members present: Mayor James Gwaltney, Commissioners Nancy' Walker, Drew Griffin, and Daryl Emig. Also] present were Town Manager] John Holpe, Town Clerk Michele Collins, Interim Chief Allen Proctor Newspapers present were Joel Burnette from the Spring Hope Enterprise and Amelia Harper from the Visitors were;Joe' Wilkinson, Scottie Phillips, Warren Boone, Police Officers John Hillis, Kelsey Peele  Commissioners Room at the Spring Hope Municipal Building. Commissioners William Newkirk and Leel Bissett were absent.  and Anthony Branch: from Envirolink.  Nashville Graphic. and] Jamie Cummings.  Mayor Gwaltney calledt the meeting to order and lead thej pledge of allegiance. Commissioner Griffin seconded and the motion passed unanimously.  Commissioner Emig made ai motion to approve the minutes from the September 2, 2014 meeting; Joe Wilkinson from thetree board,told't the Board'that they succeésfully.trimmed. the treesin the. 1 : downtown: area before Pumpkin Festival. He said that the rental oft the machine fort the trees along with taking other trees down. had depleted most the money for tree: removal. He asked thel board to allocate anothert twot thousand dollars tot take down at tree on Walnut Stréet. Mr. Holpe told thel board thathe Commissioner Griffin made a motion to give the extra money for treei removal; Commissioner Emig Thel board told Mr. Holpe that they agree with going up on the cemetery fees but that they wanted him to come up with different prices. Commissioner Emig saidt that he did not want the towni residentst to end upl paying more than non-residents. Mr. Holpe said that he wouldi reconfigure thei increase and come Mr. Holpe told thel board that the STEPI Leadership team had voted to1 reallocate some oft the grant funds to cover the approved projects. Hetold them that since the] park wasf finished and didn'tuse the $10,000.00t that wass set aside the team wanted the money tog go to the depot project. He also said that they wanted to put an extra $5000.001 intot the façade program and $20,000.00int to Community Building Commissioner Griffin made ar motion to approve changing thel budget linei items for the STEP projects;  could find the money to doi it..  seconded and the motion passed unanimously.  back in November.  rehabv which would come from moving around planning funds. Commisioner-Walker: seconded and the motion passed unanimously. Anthony Branch: from Envirolink gavet their monthly report.  Mr. Holpet told the board thatl hel had started doing the first round ofi interviews for thel Police Chief's position. Hes said that according to] privacy laws he could: not comment on certain aspects oft the interviews buti may want them to sit in just tol listen during the second rounds.    Interim Chief Allen Proctort told thel board that Pumpkin Festival went well andt that there werer no incidents during the two days of activities. Hea also said that on October Ith the departmenti implemented the new check point policy and would resume. license checks immediately. Interim Chief] Proctor introduced: new officer Kelsey Peele andt told thel board that Adam' Whitley hadi returned as ai full time officer. Mayor Gwaltney askedi ift the police department needed anything as far as training went; Interim Commissioner Walker and Emigl had no newl business. Commissioner Griffin asked the town manageri if hel knew anything aboutt thej pipes that were being] laidi right before youg geti intot to town. Hes said that he hadl heard that natural gas was being made available. Mr. Holpe saidt that hel had not been made aware of Commissioner Griffin made al motion to: adjourn; Commissioner Emig seconded and the motion passed  Chief Proctor said no that theyl had whatt they needed.  that but that he would check andl lett theml know att the next meeting.  unanimously.  Submitted by:  HOPE."  Michele K. Collins Town Clerk  Attest:  layd JamesGwaltney    Minutes November: 3,2014  Spring Hope Board of Commissioners Meeting  Ar regular meeting of the Town of Spring Hope Board of Commissioners was heldat7p.m.i in the Members present: Mayor) James Gwaltney, Commissioners Nancy' Walker, Drew Griffin, Lee Bissett and Also] present were Town Manager John Holpe, Town Clerk Michele Collins, Town. Attorney Mark Edwards, Interim Police Chief Allen Proctor, Town Engineer Kevin Varnell and. Anthony Branch from Newspapers present were Ken Ripley from the Spring Hope Enterprise and Amanda Clark from the Alsoi in attendance were Customer Service Representative Bridget Decker and Officer) Jamie Cummings. Citizens present were members of Spaulding Alumni thati included; Bernard: Howard, Lydia Davis, Carl Mills, Brenda Foster, Anne Perry and Minnie Deans. James Long andj Joyce Richardson were alsoin  Commissioners Room at the Spring Hope Municipal Building. Daryl Emig. Commissioner William Newkirk was absent.  Envirolink. Nashville Graphic.  attendance.  Mayor Gwaltney called the meeting to order and lead the pledge of allegiance. Commissioner Griffin seconded and the motion passed unanimously.  Commissioner Emig made ai motion to: approve the minutes of the October 20th meeting as written; Mr: Holpei introduced Bridget Decker as the new Customer Service Representative, he told thel board that shel had grown upi in Spring Hope and was gladi tol bev working with thet town. Kevin Varnell from Stocks Engineering told thel board that the Powell Bill projects on Oak: andl Elm streets were] progressing: and the patch repair was: almost finished. He said that thet trench where the street cavedin on Oak Street was really bad and that about fivei feet of material had tol be removed. He said that they hadt toj rebuild itl but that there was: money in thel budget for this sot there wouldi not be an extra cost. Mr. Holpe askedi if there was an expected finish date; Kevin said it would probably be about Bernard Howard thel President of the Spaulding Alumni Association toldi the board that they had gonet to the Nash County School Board to modify thel lease agreement for the Spaulding Gym. He said that the Alumni Association wanted tot turn the gymi into as senior center and that the school board was meeting tos seei iff funds were available. Hes said that they would form a committee to come up with a way to convert the gym so1 that it would be availablet to all seniors inl Nash County. Hej presented a list ofi repairs and equipment that they would need and said thati it would take abouts six1 months. Mr. Howard told the board that they wanted toj puts several things in the center including Wi-Fi, exercise equipment, ai indoor walking trail and cooling fans. Mr. Holpe said that he met withl Mr. Howard and thought that this wasa good ideal but that it was a huge project. Hes said that he thought that the budget needed tol be worked on and that he wanted tol know about the financing resources. He also reminded them that they needed to get approval from the county building inspector and makes sure they are. ADA compliant. Commissioner Bissett asked: ift they had talked tot the county about the budget; Mr. Howard said that  twot tot three weeks.  they werei ini the process of meeting with the county.    Mr. Holpe presented: new prices for Oakdale andi Meeks cemeteries. He asked for an increasei int the opening and closing fees forl bothi in town and out oft town. Mr. Holpe proposed that the in town fees which was $500,00 go up to $600.00: and the out oft town fees that were $600.00 go up to! $840.00. He said that he wouldn'taski for the increase inj plot purchase price until the new budget year. Commissioner Griffin asked whyt they would wait until March toi increaset thel lot fees. Mr. Holpe said that he would like for them to do everything tonight if they felt comfortable with it. Commissioner Bissett said they het thought that was the right thing to dos since Spring Hope was thel lowest price in the Commissioner Emig made ai motion to increase int the opening and closing fees, the cremation fees and the plot fees; Commissioner Griffin seconded and the motion passed unanimously. Anthony Branch from Envirolink gave thes monthly activity report.  area.  Mr. Holpe toldi the reminded the board that townl hall would be closed for Veteran's Day on the nth. He also told thel board that a special assessment. lien had been filed against the masonic lodge and ift the property were tol bes sold the town would get backt ther money that was spent on the demolition. He mentioned that there weres some new homes going up on North Pine Street. Mr. Holpes said that the Advance Autos store was coming along andt thati it would probably bringi in an additional $5000.00in property taxes which would offset the loss of privilege license fees. He also told the board that some of thej property owners in town had begun tor use the façade money from the STEP program as well as the project for the deck on thel Depot building would begin in the next few days. Mr. Holperemindedi the board that they would have tor recess the current meeting so that they could siti in on the second: round of interviews for thel Police Chief. He said that he wanted them to1 meet the candidates éven though he would bet the one tomake the final decision. They agreed to: recess the meeting and goi into close session Interim Police Chief Allen Proctortoldi thel board that he hadi replaçed some old computers with onesl he gota a good deal on. He said thatl he and Officer Peelél hadassisted Middlesex Palsémaburhesgpolnit and that several arrests. had been made. He reminded thel board that the nextC Community Watch meeting was on November: 18th at7 7pm at the community) building. Hetoldt the board that the car that Mayor Gwaltney asked if there was any new business from thel board. Commissioner Bissett asked Mr. Holpe ift therel hadl been any progress withg getting. Jan] Bryant to clean] his] property. He said hel knew that it was ac county issuel butt that it looked: really bad overthere. Mr. Holpe said that he would calll Bill Hill Commissioner Bissett made: a motion toj recess until November 12th at 6:30pm; Commissioner Griffin  the next week on' Wednesday and Thursday.  had been wrecked would bel back in service within the next week.  from the countyt to get an update. There wasi no other new business.  seconded and the motion passed unanimously  HOPE  MTAL aD Michele Collins Town Clerk  Attest:  Eope    Minutes November 13, 2014  Spring Hope BoarlofCommisioner: Meeting  A recessed meeting oft the Town of Spring Hopel Board of Commissioners was held at 6:30p.m. int the Members present: Mayor) James Gwaltney, Commissioners Nancy Walker, Drew Griffin, Leel Bissett and  Commissioners Room at the Spring Hope Municipal Building. Daryl Emig. Commissioner William Newkirk was absent. Mayor Gwaltney reconvened the November. 12r, meeting.  Also present were Town Manager) John Holpe and Town Clerk Michele Collins.  Commissioner Griffin: made a motion to go into closed session; Commissioner Emig seconded and the  motion passed unanimously. Closed Session.  Commissioner Emig madea a motion to go back into open session; Commissioner Bissett seconded: and the Commissioner Emig asked: Mr. Holpei ifl he could get them al breakdown ofv what tickets each officer has Commissioner. Emig made aj motion to adjourn; Commissioner' Walkers seconded and the motion passed  motion passed unanimously.  written in thej past month; Mr. Holpe said yest that hev wouldaskt thel Interim Chief.  unanimously.  Submitted by:  GANGH HOPE  Kk. Gannn  S  Michele K. Collins Town Clerk  Attest:  Gwaltney III      Minutes November12,2014  Spring Hope Board of Commissioners Meeting  Arecessed meeting oft the Town of Spring Hope Board of Commissioners was held at 6:30p.m. int the Members present: Mayor) James Gwaltney, Commissioners Nancy Walker, Drew Griffin, Leel Bissett and  Commissioners. Room att the Spring Hope Municipal Building. Daryl Emig. Commissioner William Newkirk was absent. Mayor Gwaltney reconvened the November 3" meeting.  Also present were Town Manager John Holpe and Town Clerk Michele Collins.  Commissioner Bissett made aj motion to goi into closed session; Commissioner Griffin seconded and the  motion passed unanimously. Closed Session.  Commissioner Griffin made ai motion to gol backi into open session; Commissioner Emig seconded and the Commissioner Bissett made a1 motion toi recess the meeting until November 13th at 6:30pm; Commissioner  motion passed unanimously.  Walker seconded and the motion passedunanimously.  Submitted by:  / lchl Lal Michele K. Collins Town Clerk  ING HOPE  Attest:  Mayor) JamesE. Gwaltney    Minutes December1,2014  Spring Hope Board of Commissioners. Meeting  Aregular meeting oft the Town of Spring Hopel Board of Commissioners wasl held at7p.m. int the Members present: Mayor James Gwaltney, Commissioners Nancy' Walker, Drew Griffin, and Daryl Emig. Also present were Town Manager) John Holpe, Town Clerk Michele Collins, Town. Attorney Mark Newspapers present werel Ken] Ripley from the Spring Hopel Enterprise and. Amanda Clark from the Visitor's] present were; residents Veronica Cooper, Ruby Davis and Ricky Tucker. Police Officers Jeff  Commissioners Room at the Spring Hope Municipal Building, Commissioners William Newkirk and] Drew Griffin were absent. Edwards, Interim Chief Allen Proctor and. Anthony Branch from Envirolink.  Nashville Graphic.  Breedlove,) John Hillis and] Jamiè Cummings were also in attendance Mayor Gwaltney called the meeting to order. Town Manager) John Holpe lead thej pledge of allegiance.  Commissioner Emigi made ar motion to: accept the minutes ofl November 3u, 12"hand13-asv written; Anthony Branch: from Envirolink gave the monthly report. Commissioner Emig askedi ift the alarms on the  Commissioner Walkers seconded andt ther motion, passed unanimously. lifts station went offl because oft the rain and. Anthony said yes. Town Attorney Mark Edwardsl had no: new business.  - - -  Mr. Holpe told thel board that the employee Christmas party was set! forl December5th He also reminded thel board that Christmas in Spring Hope would bel held thef following Friday on the 12th Hei mentioned that Oak and Elml hadl been paved. Mr. Holpet told thel board that the depot project was done and reminded everyone thati it was the first major STEP) project. Mr. Holpe asked thel board to consider appointing Roger Warren to the vacant spot on the treel board. Hes said thatt the Christmas lights had Commissioner Emig madear motion to appoint Roger Warren to the treel board; Commissioner Bissett Interim Chief Proctor told Ithe board that the department would bel helping Middlesex with their Christmas Parade this month as well as] participatingi in a DWI checkpoint with the Town ofWhitakers police department. Hes said that the Thanksgiving click it or ticket campaign resultedi in several Commissioner Bissett asked ift there was anything newy with theJ Jan Bryant situation. Mr. Holpes said no that the county was working on it. Commissioner Emig asked: ifthere was any new. news on the energy plant at the old Rockwools sight. Mr. Holpe said thatl hel hadn'theard: anything from the owners lately. Commissioner Bissett said thathel knew that thep people planning the] plant were still working on getting all oft theirj paperwork and permits. Mayor Gwaltney told thel board that Commissioner Newkirk had resigned from thel board due to an: illness. Mr. Holpe asked thel board ift they would) like to advertisé the  been hung and that het thought theyl looked really good. seconded and the motion passed unanimously.  citations.    open board seata and then appoint someone. Mark Edwards told thel board that they can replace the  person that resigns and can take the time that they needt to find someone.  Break  Commissioner Bissett made al motion togoi into closed session; Commissioner Walker seconded and the  motion passed unanimously. Closed Session  Commissioner Emigi made a motion to gol backi into opens session; Commissioner Bissett seconded and the Commissioner Bissett made al motion to adjourn; Commissioner Walker seconded and the motion passed  motion passed unanimously. unanimously.  Submitted! iby;  Kidui Len  Michele K. Collins Town Clerk THE  N  I D  Attest:  Mayor  dgs