Minutes January4,2016  Spring Hope Board lofCommissioners Meeting  Ai regular meeting oft the Town of Spring Hope Board of Commissioners was. held at7p.m. int the Members present: Mayor) James Gwaltney, Commissioners Nancy Walker, Brenda Lucas, Daryl Emig and Also] present were Town Clerk Michele Collins, Town. Attorney Mark Edwards, Chief Anthony Puckett  Commissioners Room at the Spring Hopel Municipal Building. Drew Griffin. Commissioner) Leel Bissett was absent. and. Anthony Branch from Envirolink.  Newspapers present were] Joel Burnette from the Spring Hope Enterprise. Visitorsi included citizens Veronica Cooper and Scottie Phillips. Mayor Gwaltney called the meeting to order and] lead thej pledge of allegiance.  Commissioner Griffin made a motion to approve the minutes as written; Commissioner Emig seconded Mayor Gwaltney gavet the oath of office to Commissioner Brenda Lucas and Commissioner Nancy  and the motion passed unanimously.  Walker who werei both: reelected int the November 2015 election  There was no one for public forum.  The town clerk asked thel board to considerr raising the current prices of the Community Building rental. She reminded them oft the recent renovations that had taken place tol both the inside and the outside of thel building. Commissioner. Lucas asked the clerki ift there were al lot ofj people that only rented: forhalf day events. She said yes but that people were not allowed tos goi in before theirs scheduled time and that sometimes thel half day caused problems. Mayor Gwaltney commentedi that hel knew that the current price was much lower than otherl buildings ini the surrounding area that were oft the same size. Commissioner Emig askedi ift thel building was rented often. Ms. Collins told them that thel building was rented almost every weekend during they year and that people even reserve: ahead oft time. Commissioner Griffin asked what kind ofe events people werel holding at thel building. She said there were many different events such asi family reunions, birthday parties, baby showers and even wedding receptions. Commissioner Emig saidt that he thoughti it was: a good idea to eliminate thel half day rental. Thel board agreed that thej prices should be $250.00f fort the entire day. Town. Attorney Mark Edwards suggested that thel board: needed to wait until thes newi fiscal year sot thej prices would ber reflected int thei newl budget. Commissioner. Emig made a motion to eliminate! half day rentals, raise the price to! $250.00: for the entire day beginningJuly/"2 2016a and toj raise thej price to! $275.00] jwyl201,Commisione: Walker seconded Town. Attorney Mark. Edwards said that hel had nothing toI reporti in open session but needed to Anthony Branch from Envirolink; gave the monthly report. Commissioner Griffin asked himi ifl hel had any news on thej previously discussed pumps that had been purchased byt the town tol be used att the Country Inn Lift Station. Anthony told him that hel hads spoken with Operations Manager Heather Adams and she was checking with one of their véndors who may bei interested: inj purchasing thej pumps. Mayor Gwaltney referred tot the report and asked him what kinds of problems were associated with the  and the motion passed unanimously. comment during closed session.    unstopped sewer services. Anthony told him that these were] problems that they checked on at resident's homes. Mayor Gwaltney asked himi ift thes sewer problem was checked on the town side ori if they were going underneath people's homes. Anthony toldi him that they only checked: from the cleanout to the Chief Puckett said that during the month of] December theyl hadt to charge a suspect with identity theft. Hes said: a female had stolen her boyfriend'si information and obtained credit with his credentials. Hes said that there were once againi items stolen out oft unlocked vehicles. He reiterated the importance ofl locking parked vehicles and not leaving valuable items int them for people to steal. He also said that there were several arrests thati included: al DWIand a charge of damage to: avehicle. He said on New Year's Eve they were called to thel hospital for an accidental shooting which ended up witht the victim admitting that he shot himself. Chief Puckett told thel board that the clicki it orticket campaign had been successful with twenty arrests being made as a result of the check points. He said that the Technology Grant had been approved and sent offt to the statef fort the next step. Het told them that the police department! had] held their first Shop witha a Cop and that Officers Radford and Strickland, Sargent Breedlove, Lt. Proctor and himselfhadi taken five children to Walmart for Christmas shopping. Hea also said that the Spring Hope Fire Department: and) Dollar General had generously donated toyst tot the event and Memo's Pizza had  main. line.  donated lunch.  There were noi newi items from the board. seconded and the motion passed unanimously.  Commissioner Griffin: made a motion tos goi into closed for Attorney Client privilege; Commissioner Lucas  Closed Session  Commissioner Emig madear motion to go back into open session; Commissioner Griffin seconded and the Commissioner Emig made al motion to goi into closed session asi requested by Mayor Gwaltney;  motion passed unanimously.  Commissioner. Lucas seconded and the motion passed unanimously.  RA Subpittedby: L DL2 34 MicheéK.Collins Town Clerk  lale  Attest:  fg    BUDGET ORDINANCE AMENDMENT  BEITORDAINED by the Governing Board of the Town of Spring Hope, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal  year ending June 30, 2016:  Section 1. To amend the General Fund, the appropriations are tol be changed as  follows: Account! No. 10-3500-0300 Police Donations (Revenue) 10-5100-3300 Police Dept.  Decrease  Increase $530.00  Supplies and Materials (expense)  $530.00  Section 3. Copies oft this budget amendment shall be furnished to the Clerk to  the Governing Board and the Budget Officer Adopted this 1st day ofl February, 2016.  SPRING S)  Attest: Hucuk Michele K Collins Finance Officer  Adt  H James F. Gwaltneymr Mayor    Minutes February1,2016  Spring Hope Board of Commissioners Meeting  A regular meeting oft the Town of Spring Hopel Board of Commissioners was held at7 p.m. in the Members present: Mayor] James Gwaltney, Commissioners Nancy Walker, Brenda Lucas, Leel Bissett, Also present were Town Clerk Michele Collins, Town. Attorney Mark Edwards, ChiefA Anthony Puckett  Commissioners Room at the Spring Hopel Municipal Building.  Daryl Emig andl Drew Griffin. and Josh Bennett from Envirolink.  Newspapers present were Joel Burnette from the Spring Hope Enterprise. Victoria Moss, Madison! Lee and former Little Miss Pumpkin Taryn Reams. Mayor Gwaltney called the meeting to ordera and] lead thej pledge of allegiance. Commissioner. Lucas seconded and the motion passed unanimously.  Visitors included citizens; Veronica Cooper, James Long, Chris Wheaton, Pumpkin Festival Queens  Commissioner Walker made aj motion to accept the minutes oft the] January 4,20161 meeting as written; Chris Wheaton from the Chambertold thel board that they were again planning a cleanup day before the 5k run. He told them that they had al Facebook page fort the run: andt that they would come back withi the road closures that they needed. Chrissie Bailey said that they cleanup day would be something that would become an annual event toj precede the 5ki run. She said that the Pumpkin Festival Queens would be the main contacts fort this event every year. She told thel board that they were opened to any and all suggestions to make the cleanup day successful. FormerI Little Miss Pumpkin Queen Taryn Reams who had the original idea for the cleanup daya addressed thel board. She said thats she would continue tol be involved in the cleanup effortf fort thet town. Shei introduced the newl Pumpkin Queens Victoria Moss and Madison Lee. Miss Moss said that the cleanup day would! be on April gth and that volunteers shouldl be at the Chamber office that morning. She said that water, snacks and trash bags would bej provided forthe volunteers but that they would have tol bring gloves or anything that they would needt tol help pick up trash. Miss Moss said that there would be about 10j pickup trucks with volunteers on them to get the collected trash. She also said that there would be volunteers out the Friday before the racet to] pick up any last minute garbage before the race as well as someone blowing off sidewalks. Commissioner Bissett asked: ifthere would be ai food truck available ini the depot area. Mr. Wheaton said that they were The Finance Officer] presented a budget adjustment for $550.00tol bec credited tot thej police supply line item. She said that a donation. had been made tol helpt the department acquire some: needed equipment. Commissioner. Bissette: made ai motion to: approve the adjustment as stated; Commissioner Emig The Finance Officer also presented the tax discoveries and releases. Shetold them that the releases were due tol billing errors whichi included outside cityl limits taxes as well as changesi in value. The discoveries Commissioner. Emig made al motion to: accept the discoveries and releases as stated; Commissioner Lucas  working on having some food: in the area during the race.  seconded and the motion passed unanimously.  were due to a change in ownership andj personal property that wasn't billed.  seconded and the motion passed unanimously.    Thet town clerk asked thel boardi ifs she could inquire about thej possibility to obtain a grant for sewero on Wilkins St. She told themt that Wilkins was the only street within cityl limits that did notl have town sewer. She said that thei residents would have to give permission for a survey and that as long as they met the financial threshold the town wouldl bei inag good position toi receive theg grant. Thel board had no Commissioner Bissett made ai motion to allow the clerk to] precede witht the grant preliminary procedures; Commissioner Walker seconded and the motion passed unanimously. Mayor Gwaltney informed thel board that at thel last Planning Board: meeting the group changed the regulation for signsi int town andt thel ETJ and thati it was: mandated byt thei federal government. He said all temporary signs would bes grouped together; int town they had to be 4 square feet and 32 square feeti in thel ETJ. The portable signs would have noi restrictions: ift they were on the owner's property and advertising their business. The town and the chamber would have no: restrictions for advertising events on thej portable signs. Mayor Gwaltney saidt that there would be a] public hearing next month on the  questions.  issue.  The Town. Attorney hadi no: new business  Envirolink gave the monthly report. Josh told thel board that there had been three significant rain storms Chief Puckett told thel board that they had been called out on New Year's Evei for a report ofs someone being shot but it was determined that thej person had: shot themselves. He said that there was a breaking and entering on Third Street and aj juvenile was arrested and charged. He emphasized once again the importance of locking parked vehicles even when they arei in the yard. He said that there hadl been items stolen out of another car. Chief Puckett told thel board that someone hadi beenl hit by a vehicle on East Nash Street in front of] L&L food storel but sincei it was on going he could not release the names. Hes said that the victim was: in critical condition and had been taken to Greenville for treatment. He also stated that hev wasi int thej process ofi making changes tot the Taser policy with the guidance oft the town: attorney. He said that this was duet to ani incident at another agency. Lastly, he said that they] had receiveda donation from Nash County to: assist thel Police Department with a drug reduction program. Commissioner's Walker, Lucas, Griffin and Bissett hadi noi new business.  since the last report therefore the numbers were al little more.  Commissioner Emig askedi ifthe owners of the abandoned: house on Hopkins Street were still interested in a controlled burn att this property. Commissioner Bissett said het thought asbestos hadi been foundi but he couldn'tconfirm: it. Town. Attorney Mark Edwards said that he didn'tthink there was any contact Commissioner Emig madea a motion tog goi into closed session; Commissioner Bissett seconded and the Commissioner Bissett made ai motion tos go back into open session; Commissioner Emig seconded and the Commissioner Emig made a motion to: recess until February 4th, Commissioner Lucas seconded and the  with the owner.  motion passed unanimously. motion passed unanimously. motion passed unanimously. Submittedl by  Attestedt to  VNNO8VO  Hhckklbab E HIBON  S HONN  AS    RESOLUTION  WHEREAS, North Carolina General Statute 143-355 (1) requires that each unit of local government that provides water services or plans to provide such services shall, either individually or together with other such local government, prepare and submita  Local Water Supply Plan; and  WHEREAS, as required by the statute and in the interests ofs sound local planning, a Local Water Supply Plan for the' Town of Spring Hope, has been developed  and submitted to the Board for approval; and  WHEREAS, the Board of Commissioners find that the Local Water Supply Plan is in accordance with the provisions of North Carolina General Statute 143-355 (1) and thatit will provide appropriate guidance for the future: management of water supplies for the Town of Spring Hope, as well as useful: information to thel Department of Environment and Natural Resources for thè development of a state water supply plan  as required by statute;  NOW, THEREFORE, BEI IT RESOLVED by the Board of Commissioners for the Town of Spring Hope that the Local Water Supply Plan entitled, Spring Hope Water Supply Plan dated 2014 is hereby approved and shall be submitted to the Department ofl Environment and Natural Resources, Division of Water Resources; and  BBITFURTHER RESOLVED that thel Board inténds that this plan shall be revised to reflect changes in relevant data and projections atl least once every five years or as otherwise requested by the Department, in accordance with the statute and sound  planning practice. This the. 7K  day of MARCH  2016  Name: AGEY,E  E - Title: JowA oE SPRNG HoPR  (Mayor)  A  Signature: y  AyVRsi-.    TOWN OF SPRING HOPE  COMMISSIONERS LEE BISSETT DARYL EMIG DREW GRIFFIN BRENDA LUCAS NANCY WALKER  JAMES (BUDDY) GWALTNEY II, Mayor  JAE H. KIM, Town Manager MICHELE COLLINS, Town Clerk  RESOLUTION AMENDING THE MUNICIPAL PERSONNEL POLICY TO INCLUDE EMPLOYEE PROTECTION WHISTLEBLOWER POLICY  WHEREAS, the Town of Spring Hope currently does not have ai formal Whistleblower Policy within the WHEREAS, the proposed Whistleblower Policy will provide guidance and protection for Town employees when reporting concerns, complaints and otheri issues arising in all areas of Town operations; and will provide procedures fori those tasked with administering the policy in handling these concerns; and NOW, THEREFORE, BE ITI RESOLVED that the Board of Commissioners hereby amends the Town's Municipal Personnel Policy to include, Appendix L-E Employee Protection Whistleblower Policy, as follows:  Municipal Personnel Policy; and  Appendix I. Employee Protection Whistleblower Policy  The Town of Spring Hope is committed to operating in compliance with all applicable laws, rules and regulations, including those concerning accounting and auditing, and prohibits fraudulent practices by any of its employees or volunteers. This policy outlines a procedure for employees to report any actions that employee reasonably believes violates a law, Ifan employee has a reasonable belief that an employee has engaged in any action that violates any applicable law or policy, or constitutes a fraudulent practice, the employee is expected to immediately report such information to a supervisor or department head. If the employee does not feel comfortable reporting the information to the supervisor or department head, he or she is expected tor report thei information to the town manager. An investigation conducted and all reports will be followed up promptly. In conducting investigations, the Town of Spring Hope will strive to keep the identity of the complaining individual as confidential as possible, while conducting an adequate review and The Town of Spring Hope will not retaliate against an employee in the terms and conditions ofe employment because thate employee: (a) reports to a supervisor, to the department head, thet town manager, or toa af federal, state, orl local agency what the employee believesi in good faith to be a violation oft thel law; or (b) participates in good faith in any resultingi investigation  regulation, ort that constitutes fraudulent accounting or other practices.  investigation.  1181 WEST RAILROAD STREET POST OFFICE BOX8 87. SPRINGH HOPE, NORTH CAROLINA: 27882. (252)478-5186-(252)  478-7131 FAX    or proceeding, or (c) exercises his or her rights under any state or federal law(s) or regulation(s) to pursue a claim or take legal action to protect the employee's rights. The Town of Spring Hope may take disciplinary action (up to and including termination) against an employee in a supervisory position that has engaged in retaliatory conduct in Ina addition, the Town of Spring Hope will not, with the intent to retaliate, take any action harmful to any employee who has provided to law enforcement personnel or court truthful information relating to the commission or possible commission by the Town of Spring Hope orany ofi its employees of a violation of any applicable law or regulation.  violation of this policy.  74h  Adopted and approved this  day of March, 2016.  VNITOUVO James (Buddy/Gwalney II, Mayor  HLGON  Attest:  Klchelk Bh Michele Collins, Town Clerk    Minutes March7,2016  Spring Hope Board of Commissioners Meeting  Ar regular meeting oft the Town of Spring Hope Board of Commissioners was held at 7p.m. int the Members present: Mayor James Gwaltney, Commissioners Nancy Walker, Brenda Lucas, and Drew Also] present were Town Manager Jael Kim, Town Clerk Michele Collins, Town. Attorney Mark Edwards,  Commissioners Room at the Spring Hopel Municipal Building. Griffin. Commissioners Daryl Emig and Lee Bissett were absent. Chief Anthony Puckett and Josh Bennett from Envirolink. Newspapers present were Joel Burnette from the Spring Hope Enterprise.  Visitors included were; Phillip Mills, Veronica Cooper, Chamber members Tracey] Jackson, Chris.  Wheaton and Chris Pace.  Mayor Gwaltney called the meeting to order and lead the pledge of allegiance.  Commissioner) Lucas made a motion to accept thes setting and consent oft the agenda; Commissioner Commissioner Walker made a motion to approve the minutes as written; Commissioner, Lucas seconded  Griffin seconded and the motion passed unanimously. and the motion passed unanimously.  Mayor Gwaltney administered the Oath of Office to the new Town Manager Jae Kim.  Tracey. Jackson reminded thel board that the Easter Egg Hunt would be on the 19th She said that this year there would be al basket. full eggs thatl had special offers from some oft thel business ownersi fort thej parents, Shei remarked that this was something new that they were trying this yeari in an effort tol helpi merchants increase sales. She said that they would: need parts of Pine and Railroad Streets blocked off while the children were hunting for eggs. Tracey said that thei next event after thel Egg Hunt would bel business after hours which did not require any special road closings or extraj police help. Chris Wheaton said that the road closures for the 5k runl had been approved by NCDOT andi that hel had been in touch with Chief Puckett and Town Manager) Jael Kim for things he needed: from the town.. Hes said that hei felt likei for the timel being that the 5k plans weres set. Tracey said that in May they would celebrate smalll business month withg gift bags for the merchants as well as another business afterl hours. Chris Pace said the Summer Music Series alsol known as Dancin: int thel Depot wouldi bei in June,J July and. August and that Pine Street from the bank to Maze Florist would need tol be closed. Tracey said that they hadi booked the band: Liquid Pleasure fort thel Pumpkin Festival and would go ahead with thes standard plans surrounding that event. She said that the only change for thei festival wouldl be that the parade would turn down one street sooner: and that the children's activities would be on Ash. The: reason Was sO that the stage would Chris Wheaton with the Chamber told thel board that they would liket tol havea craft beer vendor at the 5k race and maybe thel Music Series. He said there would) be a separate tent used by as specialized vendor. Hes said that the vendor would have tol have their permits and would ber responsible for verification oft the drinking age limit. Chris toldt them that the vendor would only be selling theirbeer and would givea portion of thej profits tot thej particular event. Hes said that none of the details had been finalized because they want to havet thej permission oft the town. Hes said that the 5K event was actually over ati noon sO that the fooda and beverage vendors would probably be out oft the depot by 1:00pm at thel latest. He mentioned that Rocky Mount hadi invested al lot in craft breweries as well as the fact thati it was being  not havetol ber moved.    taught at Nash Community College andt that he thought it might be a good fit fort the Spring Hope events. Commissioner Walker asked what craft beer was. Hes said it was a higher end beer and that the company/brewery. makes itt themselves. Town Manager) Jael Kim mentioned that the town would need copies of all the permits ift thel board decided to go ahead ont thei idea oft thel beer vendor. Mr. Kim said that senset the eventy was technically aj partnership between thet town and the chamber that there would) ber no Commissioner Griffin made a motion to: allow craft brewery vendors to be allowed to operate at Chamber/Town sponsored events; Commissioner Lucas seconded and the motion passed unanimously. Heather. Adams from Envirolink told thel board that the 2014 Water Supply Plan hadi been receivedand approved byt the Division of Water Quality. She said that thes state: required the town to adopta a resolution every five yearst to: accept the plan sot that they could also update the one for the state. She referred tot thej plan that had been sent with thej packets and askedi ift there were any questions. Thel board Commissioner Griffin made a motion to: adopt the 2014 Water Usage Supply Plan; Commissioner Lucas Josh Bennett from Envirolink gavet the month report. He said that they had: replaced a hydrant on Third Chiefl Puckett said that during as stop for loud music there was also a charge of marijuana possession. He said that there was: also a charge of possession of heroin in a separatei incident int thel Food Lion parking lot. Hej mentioned thatt there wasa a Nash County initiativet to get residents of the county help with heroin addiction and that anyone needing help could got toi thel Nashville. Policel Department without fear of arrest. Hes said that the technology grant that theyl hadl been awarded had been partially used tog get body camera's fors some oft the oficer's. Chief Puckett mentioned that the department had applied tol becomea part of the watch me] program which is a program to assist inj pedestrian and bicycle traffic. Lastly hes said that ifi residents see something suspicious that they need to dial 911 and also make suret to Town Manager] Jael Kim told the board that the sales taxesi from the state shouldl bei in by the middle of the month as well as franchise taxes before the end oft the quarter. Hei mentioned that thet town was still waiting for thel last reimbursement: for the STEP program as well as ai reimbursement fort the police department grant. Hes said that he attended the monthly Senior Friends meeting and thel NCI Department ofCommerce competes forl business meeting. Mr. Kim told thel board that the town hadi received al letter fromt the state outlining some violations that were given because of water overflowing problems. He said that hel hads spoken with Envirolink and that theyl had addressed thej problems. Hetold them that the townl had sent al response toi thel letter and that hopefully had avoided anyl kind ofp penalty charges associated witht the violations. Commissioner Griffin said he hoped that thes statet took in the factthat the month of February! hadl been exceptionally wetl because of thel heavy rainfall and asked the managert to  need: for a special use] permit.  had: no questions.  seconded and the motion passed unanimously. Street and also had done al lot oflandlinvestigations.  continue tol lock unoccupied vehicles.  make sure: and keep that ini mind when talking to the state.  Noi new business from thel board.  Commissioner Griffin: made aj motion to goi into closed session for Attorney client privilege;  Commissioner) Lucas seconded and the motion passed unanimously.  Closed Session  Commissioner Griffin made aj motion to go back into open session; Commissioner Walkers seconded. and  the motion passed unanimously.    Commissioner Griffin made a1 motion to: addt the Whistleblower Policy to the employeel handbook; Commissioner Lucas made aj motion to: adjourn; Commissioner Griffin seconded and the motion passed  Commissioner Lucas seconded and the motion passed unanimously.  unanimously.  Submittedb by: hal Michele K. Collins Town Clerk  MESA  MiEds  Attest:  AiAgs    BUDGET ORDINANCE AMENDMENT  BE: IT ORDAINED by the Governing Board oft the Town of Spring Hope, North Carolina, that the following amendment bei made to the annual budget ordinance for the fiscal  year ending June 30, 2016:  Section 1. To amend the General Fund, the appropriations are to be changed as  follows: Account No. 10-3490-0000 STEP Grant (Revenue) 10-4200-4500  Decrease  Increase $36,038.84  Admin Contract Services (expense)  $36,038.84  Section 2. Copies of this budget amendment shall be furnished to the Clerk to  the Governing Board and thel Budget Officer Adopted this 4th day of April, 2016.  Attest:  Hlatbhe Michele K Collins Finance Officer  i  a  Jamés HI Mayor    BUDGET ORDINANCE AMENDMENT  BEI IT ORDAINED by the Governing Board oft the Town of Spring Hope, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal  year ending June 30, 2016:  Section 1. To amend the General Fund, the appropriations are to be changed as  follows: Account No. 10-3350-0004 Ins/Police Car (Revenue) 10-5100-7600 Police Car  Decrease  Increase $10,803.00  (Expense)  $10,803.00  Section 2. Copies of this budget amendment shall be furnished to the Clerk to  the Governing Board and the Budget Officer Adopted this 4th day of April, 2016.  Attest:  lchek Lhus Michele K Collins Finance Officer  Janyés F. Gwaltn Mayor    8)  MOI 2    TOWN OF SPRING HOPE WATER & SEWER. ADJUSTMENT POLICY  1. Thep purpose oft this policyi is to create a method by which the Town can adjust water and sewer bills after ar major leak ont the customer'ss side oft the meter that occurred outside oft the customer's control (ie., hidden pipe! bursts iny walls or underground, hot 2. Majorl leaks are identified as an overage of uset thati is a minimum of 50p percent higher than the average monthly consumption 3. Household meters & Irigation meters: Adjustments are only applied to the sewer portion oft the bill. Adjustments to thes seweri is calculated based on the past twelve (12) months average priort tot the leak. That average amount is deducted from thel highest leak bill. Ifirrigations systemi is attached tol household meter, there will ber no sewer adjustment allowed.. All leaks must be repaired, and Sewer Adjustment for Swimming Pools: AI homeowner will report ther meter or ask the Town to come andi read the meter prior to filling upt the pool. The total amount used tot fill up the pool willl be adjusted for theirs sewer billing asi it would note enter thes sewer 5. An adjustment will be allowed only after permanent repair has been made andr necessary plumber receipt andlor repair parts receipts havel been turned int tot the Town. The repair must be verified and inspected by an authorized towne employee or contractor. 6. Therei is ac one-time per calendar year adjustment per meter. Int the case of as second leak on a meter int thes same calendar year that is greater than thet first, the Town willa allow the customer top pay thet full amount on the first leak and adjustt the second. Please note, ify you! have al leak and the Town has informed: you oft the leak andy your request to leave the water on, you are note entitled to receive a 7. Payment plans can be arranged upon requesti fort the! bill affected byt the leak. Moving forward, the normal bill must! bey paidi ini full 8. Requests for adjustments must be accompanied by ap plumber's receipt or other proof of repair along with a completed Adjustment  water heaters, water line breaks, etc.).  based on the three (3) month average prior tot ther monthy with the leak.  proof must be shown by receipt fromj plumber.  system.  second leak adjustment. after leak has been repaired.  Request Form by any oft thet following methods:  Email: ussnvc@spinghopene Fax: (252)478-7131 InPerson orl Mailed to: Town of Spring Hope Attn: Utility Billing POI Box 87 Spring Hope, NC 27882  The foregoing policy on motion of Commissioner BIssEls  seconded by Commissioner  GRIEF  was amended this 4TH day ofA April, 2016.  James ATTEST:  AE  -   MIONRE Cmi Michele Collins, Town Clerk    Minutes April 14,2016  Spring Hope Board of Commissioners Meeting  A1 regular meeting oft the Town of Spring Hope Board of Commissioners was heldat7p.m. in the Members present: Mayor James Gwaltney, Commissioners Nancy Walker, Brenda Lucas, Drew Griffin Also] present were Town Manager Jae Kim, Town Clerk Michele Collins, Town. Attorney Mark Edwards, Newspapers present were] Joe Burnette from the Spring Hope Enterprise and Amanda Clark from the Visitors included were;] James Long, Veronica Cooper, Savonia Richardson, Edi Bissett and Glen Telefsen. Commissioner Bissett made ai motion to: approve the minutes as written; Commissioner Lucas seconded  Commissioners Room at the Spring Hope Municipal Building. and Leel Bissett. Commissioner Daryl Emig was absent.  Chief Anthony Puckett, Engineer Kevin Varnell and Dean Holmes from Envirolink.  Nashville Graphic.  Mayor Gwaltney called the meeting to orderand] lead thej pledge of allegiance.  and the motion passed unanimously.  Public Forum  Edi Bissett whoi is running for Nash County Commissioner: introduced himself to thel board. Hes said that he was a Spring Hope native and that hef felt that with his experience he would be a good fit for The Finance Officer presented twol budget cordinances for approval. The first was ani increase to: revenue and expenditures in Administration due to the towni receiving the last reimbursement from the STEP program. The second one was also ani increase toi revenue: and expenditures but this wasi for the Police Department: and was the: result ofa ani insurance settlement aftera aj police car was totaled. She also mentioned that the STEP program was officially over and thati it had been a complete success. Commissioner Griffin made a motion to accept thel budget amendments as presented; Commissioner Commissioner Griffin made ai motion to goi intol Public Hearing to discuss changes to the Zoning Code Text Amendment; Commissioner Walker seconded and the motion passed unanimously.  Commissioner. Hethanked thel board for allowing him to speak.  Walker seconded and thei motion passed unanimously.  Public Hearing  Town Manager) Jael Kim told thel board that the reason for thel hearing was to discuss changing how temporary signs were] presentedi int the Code of Ordinances. Commissioner Bissett asked ift the changes would: affectt the ETJ as well. Mr. Kim told him that ultimately the changes would affect temporary bothi inside and outside the cityl limits. He said that this was something that would havet to be done due signs to court rulings. Mayor Gwaltney said that thel head of the Planning Board] had requested that thisi issue bes sent back down toi the Planning Board. Thel board decided to continue the Public Hearing next month Commissioner Griffin: made al motion to continue thel Public Hearing at the May 2nd Commissioner's  on advice from Town. Attorney Mark Edwards.  meeting; Commissioner Walker seconded and the motion passed unanimously.    Commissioner) Lucas told thel board that the Upper Coastal Plain Council of Government had recommended that Towni Manager] Jael Kim should be named as an alternate: member ofUCPOG for Spring Hope. She said that shel had been appointed toi replace the former town manager as the representative for the town but that naming Mr. Kim as an alternate would givel him full voting rightsin Commissioner Lucas made a motion to: appoint Jae Kim as the alternate to UCPOG; Commissioner Town Manager Jae Kim told thel board that the town qualified for a $150,000.00 grant from the Department of Water Quality (DWQ). Hes said that the granti required a match of 51 to 20j percent which was based on the economic standing oft the town. Mr. Kim told thel board that the numbers hadl been looked at and that towni met the requirements: for the 5% grant which wouldi be $7500.00: if the town was awarded the grant. Hes said that the application had tol be inl by the end oft the month but that the required resolution would be accepted past the deadline due tot the short notice for most towns. Mr. Kim said that the next grant he wasi interested: in acquiring for the town was an EPA: Brownfields Assessment Grant. Hes said that this was basically an economic grant that would assist in sitej planning, cleaningcontaminations: and community! involvement. He told thel board thati it was] possible to apply for this grant in conjunction" with another community and that the application deadline was sometime in September. Commissioner Bissett askedi ift there was a: match required: for the grant and Mr. Kim said The last grant Mr. Kim proposed for thet town was a through thel Department of Commerce: in conjunction with East Carolina and UNC Chapel Hill. He said that it was a $50,000.00 grant that would assist in grant writing, planning and budgeting. He told them that hel had spoken with some oft the staff and would have some: members attending this] program ift the town was awarded the grant. Hes said the Commissioner Bissett asked the finance officeri ift the $7500.00f for the first grant was available in the budget; she told him that they could: affordi it. The board agreed that as long as the match was available Town Engineer Kevin Varnell told thel board that aj permit had1 been issue from the Department of Water Quality fort the Country Inn Lift station Project. He said that thel bid package had been sent offf for approval sot that thej process couldi begin. Commissioner Bissett asked] him ifl he had found anyone tol buy thej pumps that hadi been purchased the prior yearf for thel lift station. Deanl Holmes from Envirolink said Mr. Kim proposed ai new water and sewer written adjustment policy. The new] policy would now usea3 month average which would determine ift thel leak would qualify for an adjustment and be deemeda major leak because ofa5 50%1 higherusage. The new: policy would also give a second chance fora al leak adjustment by allowing for an adjustment on al larger leak but then having the customer pay for the first Commissioner, Bissett made a motion to approve the new adjustment politey.Commissioner: Griffin  all matters: requiringa a vote.  Bissett seconded and the motion passed unanimously.  that there would be noi matching funds required.  deadline was in May and that there wasi no: match.  that they were totally supportive of applying for the grants.  that he would seei ifthat would be aj possibility for another town.  leak.  seconded and the motion passed unanimously. Town. Attorney Markl Edwards hadi no new business. Dean Holmes gave thel Envirolink report.    Chief Anthony Puckett told thel board that there was at theft that involved items being taken out ofa an unlocked vehicle at 3161 Hopkins St. He reiterated thei importance of] locking vehicle doors eveni ift they arei ini the owner's yard. Hes said that there was an active theft investigation at the elementary school. He also mentioned that the ABC store had been broken intol but that nothing hadl been stolen. He said there had been several. ABC: stores hit and thati it was probably the same people. He said thef faces were covered when they entered the store so the video camera did not pick upa any film oft the suspects. He said that there weres several charges made during the month: including separate heroin possession charges andj prescription: fraud which was at Southside Pharmacy. Hes said that the clicki it ort ticket campaign resulted in] 14 charges. Lastly he encouraged everyone to call 911 if any suspicious activity was noticed Gerrelene Walker presented the 2014-2015 audit. She said that the towni received a clean audit and that shel believed: it was due to conservative spending and the attentiveness of staff to all matters concerning Town Manager] Jae Kim told thel board that he attended: a land conversion meeting that was concerning thej park area. He told thel board that the owner of thel land that was next to the Spring Hope park was interested in receiving access tol his] property through Spring Hope park landi in exchange for 3 acres of land. He explained that thej park land may not be eligible due to thel legal limitations oft the federally Thel board decided tol have al budget workshop on Saturday April 16th starting at 9 am.  finances.  sponsored. land.  There were: noi new: items by the board. motion passed unanimously. Closed Session  Commissioner Griffin made a motion to goi into closed session; Commissioner Walker seconded and the  Commissioner Griffin made aj motion to go backi into open séssion; Commissioner Walker seconded and Commissioner Bissett made aj motion to adjourn; Commissioner Walker seconded and the motion passed  the motion passed unanimously.  unanimously.  Submitted by:  Aichèe ba  Michele K. Collins own Clerk  R  4  Attest: A  Mayor) James! F.gwaltney    Minutes April 16,2016  Spring Hope Board of Commissioners Budget Workshop  Ab budget workshop was held at 9:00: ami in the Commissioners Room at the Spring Hope Municipal Members present: Mayor James Gwaltney, Commissioners Nancy Walker, Brenda Lucas, and Daryl Emig Also present were Town Manager] Jael Kim, Town Clerk Michele Collins and Tax Collector Sandra Newspapers present were Joel Burnette from the Spring Hope Enterprise and Amanda Clark from the Town Manager Jael Kiml began the workshop with asking thel board to focus on priorities and goals for thet upcoming year. The first oft these suggestions wasl how to solvet thej problem of empty store fronts and why it seemed like many stores were being used: for storage. He also touched oni ideas that included incentives for businesses that relocate to Spring Hope. He mentioned: Façade programs, infrastructure, street lights and green ways which focused on the attractiveness of the town. The nexti ideasi included spraying for mosquitos, Iandi I problems for water and sewer, ordinances for abandoned vehicles, al bike and pedestrian plan, branding and updating the 2020 vision plan. Lastly he asked about reinvestingi in town buildings and properties as itp pertained to: maintenance andi upkeep. The board voted on their top picks fort the upcoming year and thei five that they were most concerned about were; upkeep oft town property, incentives for new business, ordinance: forg grass and vehicles, Iand Ifor water and sewer Mr. Kim asked thel board tol look at the current lineup of cars operated by the police départment. Hes said that Chief Puckett wanted tol be able to assign one car to each full time officer and have one reserve vehicle for thej partt time officers. Hei noted that currently there were only four vehicles that were operational for full time officers since the wreck oft the cari #253 in February. Mr. Kim told thel board that there was ai fully equipped demo for approximately $28,000.000t that the department wanted to] purchase int the new budget and that the car onlyl had 30,000: miles on itand would beg given to a full time officeras his assigned car. He also said that car #2491 that the part time officer's use. has about 132,0001 miles oni it andi isl having mechanical issues. Hes said that the Chief wanted toj purchase twot used vehicles in the current year budget from aj neighboring town to take thej place of #249 and the wrecked vehicle. Hes said these two cars would bej purchased with thei insurancei money from cari #253 the totaled vehicle from the wreck. Commissioner Emig asked ift the money would be available to pay for the new vehicle. Mr. Kim said it would bel because they were going to enter al lease to buy contract and make payments for the next Commissioner Emig made a motion to allow the manager to sign al letter ofi intent to] purchase the demo vehicle as long as: it fitsi in thel budget; Commissioner Walker seconded and the motion passed Commissioner Emig asked if Envirolink would be raising their prices for the upcoming year. Town Manager Kim said that this wast the renegotiation year so he would let them know what was going on  Building.  Commissioners Drew Griffin and Lee] Bissett were absent.  Morris.. Nashville Graphic.  problems and thel bike and pedestrian plan.  four years starting in 2016-2017.  unanimously. when it began.  There was no: new business by the Commissioners    Mayor Gwaltney said that he wanted toj mention that ift there was any Powell Billl Funds left next year that speed bumps on McLean St. maybe something thel board: needed tot think about. He also reminded Commissioner Walker: made ai motion to adjourn; Commissioner Emig seconded andi the motion passed  everyone that the 5K race was on Saturday.  unanimously.  Submitted by: Alcle slown Clerk 01  K. Collins  AS  Attest:  Gwalcney  4    TOWN OF SPRING HOPE  COMMISSIONERS LEE BISSETT DARYL EMIG DREW GRIFFIN BRENDAI LUCAS NANCY WALKER  JAMES (BUDDY) GWALTNEY I, Mayor  JAE H. KIM, Town Manager MICHELE COLLINS, Town Clerk  RESOLUTION NO. 2016-01  ARESOLUTION OF THE TOWN OF SPRING HOPE, NORTH CAROLINA TO SUPPORT AN APPLICATION FOR A GRANT FROM THE NORTH CAROLINA DIVISION OF WATER. INFRASTRUCTURE FOR AN ASSET INVENTORY AND ASSESSMENT  WHEREAS, the Town of Spring Hope desires to be proactive in the planning, management, andi financing of their water and wastewater system to ensure a viable and affordable service to their citizens; and WHEREAS, the North Carolina Division of Water Infrastructure provides grant funding for Water and WHEREAS, the North Carolina Division of Water Infrastructure requires an official resolution to be adopted by the Town of Spring Hope verifying support of the Grant as well asi indication of continuing support to WHEREAS, the Town of Spring Hope intends to request state grant assistance for the Water and  Wastewater Asset Inventories and Assessments; and  updating the asseti inventory and capital improvement plan. in the future; and  Wastewater. Asset Inventory and Assessment projects; and NOW, THEREFORE, BEI ITI RESOLVED that the Town of Spring Hope:  1. The Town of Spring Hope, the Applicant, supports the Asset Inventory and Assessment Grant application(s) to the North Carolina Division of Water Infrastructure in an amount of $300,000. 2. The Applicant will arrange financing for the required match and all remaining costs of the project(s), if approved for the grant(s) in an amount not to exceed $15,000. 3. The Applicant authorizes the Town of Spring Hope - Manager and/or Mayor, the Authorized Official(s), and successors so titled, to execute and file on behalf of the Applicant, an application for the Asset Inventory and Assessment Grant(s) from the North Carolina Division 4. The. Applicant authorizes the Authorized Official(s), and successors SO titled, tol have legal authority to negotiate and execute the grant(s) contracts and amendments or change others, 5. The Applicant, authorizes and directs the Authorized Official(s), and successors SO titled, to furnish such information as the appropriate State agency may request in connection with the grant application(s) and project(s); to make the assurances as contained above; and to execute such other documents as may be required in connection with the application(s).  of Water Infrastructure.  and to certify grant disbursement on behalf of the Applicant.  1181 WEST RAILROAD: STREET POST OFFICE BOX87. . SPRINGI HOPE, NORTH CAROLINA 27882-( (252)478-5186-(252)  478-7131.FAX    6. - Upon award and reimbursement oft the grant funding the Applicant is committed to implementing the asset inventory and assessment to guide a water and/or wastewater related capital improvement plan and updating and maintaining the asseti inventory and capital improvement plan into future budget years, ast furthero documented in the Asset Inventory and 7. The Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and  Assessment Grant Application Narrative. State grants and loans pertaining thereto.  Thei foregoing resolution on motion of Commissioner 6néfn  seconded by  Commissioner Lueas  was adopted this, and day of May, 2016.    Hs  ATTEST:  OF SPA 16 NORTH m CAROLINA  hdhie Dboer Michele Collins, Town Clerk    TOWN OF SPRING HOPE  COMMISSIONERS LEE BISSETT DARYL EMIG DREW GRIFFIN BRENDAI LUCAS NANCY WALKER  JAMES (BUDDY) GWALTNEY II, Mayor  JAE H. KIM, Town Manager MICHELE COLLINS, Town Clerk  RESOLUTION NO. .2016-02  RESOLUTION. ADOPTING APROCUREMENT POLICY  WHEREAS, the Town of Spring Hope currently does not have a written formal Procurement Policy; and WHEREAS, the proposed Procurement Policy will provide guidance for the Town of Spring Hope for WHEREAS, the proposed policy provides ai foundation for as sound centralized purchasing system and will NOW, THEREFORE, BEI IT RESOLVED that the Board of Commissioners hereby adopt the Procurement  purchasing methods and practices; and  better serve the citizens oft the Town of Spring Hope; and  Policy for Purchasing and Procedures for the Town of Spring Hope. Adopted and approved this 2"P day of May, 2016.  11 r K James (Buddy) Gwaline, AyMayor  ATTEST:  Hcloli Michele Collins, Town Clerk  EHL  1181 WEST RAILROAD: STREET POST OFFICE BOX87. SPRINGI HOPE, NORTH CAROLINA: 27882. (252)478-5186-(252)  478-7131F FAX    Minutes May2,2016  Spring Hopel Board of Commissioners Meeting  Aregular meeting of the Town of Spring Hope Board of Commissioners was held at7p.m. int the Members present: Mayor] James Gwaltney, Commissioners Nancy Walker, Brenda Lucas, Drew Griffin Also present were Town Manager] Jael Kim, Town Clerk Michele Collins, Town. Attorney Mark Edwards, Newspapers present were] Joel Burnette from the Spring Hope Enterprise and Kendra Jones from the  Commissioners Room at the Spring Hope Municipal Building. and Daryl Emig. Commissioner Leel Bissett was absent. Chief Anthony Puckett andi Dean Holmes from Envirolink:  Nashville Graphic.  Mayor Gwaltney called the meeting to order and] led the pledge of allegiance.  Commissioner Griffin made al motion accept the minutes oft the April 4th regular meeting andt the April 16-budget session as written; Commissioner) Lucas seconded and the motion passed unanimously. Mayor Gwaltney announced that thel board would be continuing thel Public Hearing on the Zoning Code Text Amendment: 16-01 that remained opened from. April's meeting. Town Manager] Jae Kim toldt the board that hel had spoken with aj professor at the UNC: School of Government: and that there seemed to continue tol bes some unanswered questions about the Sign Ordinance which would be Amendment 16-01 int the Zoning Code. Hes said that there was some content: in thel language that wouldi not fit within the new: regulâtions for signs and that the charging of fees for some signs would also need to be discussed. Mr. Kim saidl because oft these things that] he recommended that thel Public Hearing be closed and the Commissioner Griffin: made al motion to come out of] Public Hearing; Commissioner Walker seconded Commissioner Emig made a motion to send. Amendment 16-011 back tot the Planning Board; Commissioner Mr. Kim presented the resolution for the Asset Inyentory Assessment Grant which was aj required part of the grant process. Het told thel board that the grant application had been finished and delivered. Mayor Gwaltney asked Mr. Kim ift this wass strictly grant money ori ifar match was involved. Hes said that this wast theg grant that called fora a $5000.001 match which couldl be covered with money or a combination of Commissioner Griffin made al motion to continue to] pursue the grant by accepting the resolution; Mr. Kim asked thel board tol look at the new) procurement plan that was being proposed. He said in the past the town! had aj plan but that it was: noti in writing and that a written policy was needed. Commissioner Emig said thatl he thoughtt that the wording ofl having only two credit cards may cause problems in the futurei ifat third needed tol be added. Mr. Kim said that currently ifl he ort thel Police Chief needed to use the card they would request to obtain one from the two employees who currently had them. He said that hef felt comfortablel having two cards at thej present time but would rewrite that section oft the policy in case a third card may be needed: in thef future. Mayor Gwaltney asked ifa any  matter sentl backt tot thel Planning Board to answer the additional concerns.,  and the motion passed unanimously.  Lucas seconded and the motion passed unanimously.  money and inl kind: services.  Commissioner Lucas seconded and the motion passed unanimously.  further changes were needed; thel board didi not havea any.    Commissioner Griffin made a motion to: accept the Procurement Policy Resolution 2016-02 with the changes recommended by Commissioner Emig; Commissioner Walker seconded and the motion passed Mr. Kim said that het thinks the town needs to draft a policy that will cover thei issue ofs street closure requests that are madel by either! business owners or] private citizens. Commissioner Griffin askedif other towns charged a fee for street closure permits. Mr. Kim said that the cost oft the fees for other towns: ranged from $25.00 to $500.00 dollars. He said thati iti mostly depended on the amount ofp people expected att the event andi ifadditional police presence and particular equipment was: needed. He also said that some events are chargeda a fee depending on whetheri it was aj public town sponsored event or an event that wasl held by at third party. Commissioner Griffin said that there shouldi be a policy inj place that the manager should be ablet to: approve since thel board only meets once ai month. Commissioner Emig said that maybe thej policy couldi bel limited to a Chamber or Business owner eyent. Mr. Kim said that unless it was at town co-sponsored event the Chamber is considered al not forj profit business andi it may cause problems with other businesses consider non-profit. Mayor Gwaltney said that the difference: for some of the businesses is that they may bel located on as state maintained street and would: need permission from thel NCDOT. Commissioner: Emig said he thought that other businesses that would be affectedl by another's closing of as street shouldl bea able to voice their concerns at al Public Hearing. Town Attorney Mark Edwards said that questions could be asked by the board about the event but that the content of the question had tol be general; this would: include whether theyl hadi insurance, other permits and: ife extra police and equipment would bei needed. Mayor Gwaltney agreed ands said that the person whov wantst tol have the street closed. should also] pay fort the Public Hearing advertisement. Mr. Kim said he would speak with thel Police Chiefa and bring ini morei information at thei next meeting.  unanimously.  Attorney Mark Edwards had no new business. Dean Holmes from Envirolink gave thei monthly report.  Chief Puckett said that the 5k run' went very well and they hadi noj problems. He reminded thel board that there wouldh be a Spring Hope Police Department sponsored Blood Drive at the Community Building on May 18th from 3pm to 7pm. He said that the ABC: store was broken into again andt there were also several charges ofi marijuana possession during the month. Chief] Puckett: reiterated once again that everyone should bel locking their vehicles eveni in their driveways. Hes said that there was an arrest ofar road rage suspecti in April and that latert the same suspect Was wanted: in connection with al homicide. Hes saida search ofal home on Gum Avenue had: resulted in a charge of marijuana possession. Commissioner Walker asked what! happened onl Louisburg Rd; Chief Puckett said it was a1 routine vehicle stop. Mr. Kim presented the 2016-2017: Budget Messages to thel board. He said that the tax rate would continue at. .63j per 100. Hes said thel budget was balanced at $1,527,150.00 which was 7%] less than the current budget which is $1,645,921.81. Mr. Kim told thel board that hel had balanced the General Fund at $1,051.150.00: and Water ands Sewer at $476,000.00. He mentioned that hel had put in: al 1% increase for employee salaries as well as enough money to payi for a 5) year lease to own on ar new police vehicle that would cost at total of $28,500.00 after the five years. He said that he was: recommending that thet town do ai rate: study to determine whether the water ands sewer rates needed tol be adjusted. Hei reminded the board that the 20161 renegotiation oft the Envirolink contract was coming upi in December and that the rates would most definitely change and therefore the budget would] have toi reflecti it. He also said that there would be an additional amount of $9,000.00i in General Fund coming from the state to thet town for Mr. Kim said that there was anothermeeting pertaining tot thel land conversion at thej park witht the Recreation Resource Service: representatives. Hes said that they came to townl hall and said that they were  economic development. Thel board hadi no questions.    ini favor oft the conversion and that the town needed to write al letter stating that all alternatives tot the conversion had been assessed. Hes said that Mr. Poole from NC: Statel Parks did not think that all alternatives hadl been explored butt that thel letter mayl be ai first step to the conversion. Hei reminded the board that the current owner Mr. Telefson was noti interested: in developing the property andi really just wanted to sell it. Mr. Kim told thel board that it wouldl be muchl better for the town ift the short conversion process was chosen. Mayor Gwaltney askedi ifs sending thel letter would hurtorl help the town. Town. Attorney Mark Edwards said that putting the conclusion in writing would notl hurt the town and wouldj just be stating the facts. Mr. Kim said that this was just a first step and that everything would stilll have tol be approved by the State ofl NC: and also the Federal Government. Commissioner Griffin made al motion to allow the Town. Attorney and' Town Manager to] put into writing the intention to] purse thel land conversion; Commissioner Lucas seconded and the motion passed Mr. Kim mentioned that the town may hear some kind ofo conclusion byJ July 20th whether or not the grant fort thelandIassessment was awarded to Spring Hope. He alsos said that the EPA Brownsville grant was also still an option and that there hadl been a meeting in April to discuss the grant. Hes said that Nashville sent a representative! from thel Planning Department to see: if they werei interestedi in pursuing the grant as ac coalition. Hes said thati ift there wasi no consensus among the towns then Spring Hope could possibly get the grant on its own. There were no questions from thel board Commissioner. Emig made ai motion to goi into closed session; Commissioner. Lucas seconded and the  unanimously.  motion passed unanimously. Closed Session  Commissioner Walker: made al motion to come out ofc closed session; Commissioner Griffin seconded and Commissioner Emig made ai motion to adjourn; Commissioner Walker seconded andt the motion passed  thei motion passed unanimously.  unanimously.  Submitted by:  SPRING  SR)  Wrikln  Michele K. Collins Town Clerk  Attest:  Maor  MAg    TOWN OF SPRING HOPE ANNUALI BUDGET ORDINANCE FISCAL YEAR2016-2017  BE IT ORDAINED by the Governing Board of the Town of Spring Hope, North Carolina that the following anticipated fundi revenues and departmental expenditures, together with certain fees ands schedules, and with certain restrictions and authorizations, are hereby appropriated and approved for the operation oft the Town government and its activities fori the fiscal year beginning July 1,2 2016 and ending June 30, 2017:  Summary  Section 1: General Fund- - Expenditures  Governing Body Administration Buildings Public Safety Streets Powell Bill Sanitation Recreation Library Cemetery Museum Total:  7,000 219,714.50 102,500 406,832.50 92,000 41,000 157,000 7,000 8,500 9,000 503 $1,051,050  Section 2: General Fund- - Revenues Ad' Valorem Taxes Taxes all other years Motor Vehicles Taxes Penalties & Interest Permits and Fees Powell Bill Funds Franchise Fees Sales Tax/Video Program Local Option Sales Taxes Hold Harmless Funds Beer & Wine Tax Rental on Buildings Cemetery Sales/ecommunatons Garbage Fees Other Revenues Total:  426,450 9,500 52,000 2,500 1,000 41,000 55,000 7,000 213,000 44,000 6,000 3,500 18,000 8,000 149,000 15,100 $1,051,050    Section 3: Water & Sewer Fund- - Expenditures  Water & Sewer Administration & Finance [11 Water & Sewer Operations  142,619.50 333,380.50 $476,000  Total:  [1] Portion of department for debt service Section 4: Water & Sewer Fund - Revenues  Water Usage Charges Sewer Usage Charges Taps & Connection Fees Other Revenues Total: Section 5: Levy of Taxes  194,000 239,000 3,000 40,000 $476,000  There is hereby levied a tax att the rate ofs sixty-three cents (.63) per one hundred dollars ($100) valuation ofp property as listed for taxes as of January 1,2 2016, for the purpose ofr raising the revenue listed' "Ad Valorem Taxes" in the General Fund in Section 2 of this ordinance. This is based on a valuation ofp property for purposes oft taxation of $69,466,000 and an estimated rate of collection of 95%.  Section 6: Special Authorization of the Finance Officer  A. B.  The Finance Officer shall be authorized tor reallocate any appropriations within departments without limitation and without a report being required. These changes should not resulti in increased The Finance Officer may transfer amounts upt to $1,000 between departments within the same fund. Thel Finance Officer shall make an official report on such transfers at the next regular meeting C. The Finance Officer may not transfer any amount between funds, except as approved by the  obligations such as salaries. oft the Governing Board.  Governing Board in the Budget Ordinance as amended.  Section 7: Pay Plan new fiscal year.  Cost ofl Living Adjustment (COLA) for all Town employees shall be 1% and shall begin the first payroll in the  Section 8: Utilization of the Budget Ordinance  This ordinance shall be the basis of the financial plan for the Town of Spring Hope municipal government during the 2016-17 fiscal year. The Finance Officer with the assistance of the Town Manager administer the Annual Operating Budget and shall ensure the operating staff and officials are provided with guidance and  sufficient details toi implement their appropriate portion oft the budget.    Section 9: Copies of this Budget Ordinance  Copies of this Budget Ordinance shall bei furnished to the Town Clerk, Governing Board, and Finance  Officer to be kept on file by them fori their discretion int the disbursement oft funds.  Adopted this 67W day of June, 2016.  AA  E  Attest:  Kduil boe Michele Collins, Town Clerk    BUDGET ORDINANCE AMENDMENT  BEITO ORDAINED by the Governing Board oft the Town of Spring Hope, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal  year ending June 30, 2016:  Section 1. To amend the General Fund, the appropriations are to be changed as  follows: Account No. 10-3510-0000  Decrease $9,610.00  Increase  Police Tech Grant (Revenue)  10-5100-3300  Supplies and Materials (expense)  $9,610.00  Section 2. Copies oft this budget amendment shall be furnished to the Clerk to  the Governing Board and the Budget Officer Adopted this 6th day of] June, 2016.  Attest: hke Michele K Collins 9 Finance Officer  LEsNE  Mayor  f  3)    RESOLUTION NO. 2016-05  APPROVING THE TOWNI MANAGER'SI PERFORMANCE EVALUATION FORM  WHEREAS, the Town of Spring Hope has a counci-manager form of local government in which the elected governing body (Board) is responsible for legislative functions and the town manager provides professional management and carries out the WHEREAS, to accomplish the goals of continuously improving the effectiveness and efficiency of Town services that a  implementation oft town ordinances for the elected body; and  mechanism be establishedi to provide at two-way communication between manager and Board; and WHEREAS, that method to accomplish such goals bei int the form of an annual performance evaluation; and  NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners hereby approves the performance evaluation form to  be usedt to assess the annual job performance oft the Town Manager. ADOPTED thist the 6TK day of. June, 2016.  Gwatney l,Mlayor  VNITOHNO HIHON  4  ATTEST:  Kblek D Michele Collins, Town Clerk    AN ORDINANCE AMENDING THE SPRING HOPE CODE OF ORDINANCES WHEREAS, after due consideration oft the needs of public health, safety and welfare including public nuisance, the language defining the section: property kept clean needed  WITH REGARD TO PROPERTY KEPT CLEAN  refinement;  WHEREAS, the Board of Commissioners have an important governmental interest in protecting the public health, safety and welfare by keeping premises free from noxious weed, trash, and all other forms of animal or vegetable refuse which may constitute a public nuisance;  NOW, THEREFORE, BE. IT ORDAINED by the Board of Commissioners of the Town of Section 1. Section 10-52. - Property kept clean is hereby amended and reads as  Spring Hope the following:  follows:  Sec. 10-52.-1 Property kept clean.  (a) Premises required to bel kept clean. Every person owning or occupying any premises in the corporate limits shalll keept the premises free from noxious weed, trash, and all other forms ofanimal or vegetable refuse which may be dangerous or prejudicial to the public health, or which may constitute a public nuisance. No owner or occupant of any premises shall bury therein any animal-or vegetable matter which, upon decaying, may become dangerous or prejudicial tot the public health, or may constitute a (b) Weeds; time for cutting. Every owner or person in possession of a-vacant lot within the corporate limits shall cut down, within twelve four inches oft the' ground, all weéds, grass or other noxious growth fromi said lot as needed. If said weeds or other noxious growth are not cut in compliance with this article, the town manager or thet town manager's designee shall proceed to have said weeds or other noxious (c) Penalties and remedies. Ifany person shall violate the provision ofe either subsections (a) or (b) of this section, it shall be the duty of the town manager or another designated agent to give notice to the owner and person in possession of such premises that within ten seven days from the date of such notice, any material in violation of either subsections (a) or (b) of this section shall be removed. If the owner andlor the person in possession of such premises do not remove the said materials within ten (1) Proceed to hire a qualified third party to cut andlor remove the material in violation oft this section. (2) Charge the owner and person in possession oft the premises, jointly and severally, $250.00 plus any and all costs incurred by the town pursuant to subparagraph (1) of this subsection. (4) Ifay private qualified third party is hired to cut and/or remove the material, the material must be carried away and properly disposed of by the contractor and not left for the solid waste collector  nuisance.  growth cut pursuant to the terms of subsection (c) oft this section.  seven days from the date of the notice, the town manager may:  (3) Utilize any of the appropriate provisions of section 1-18.  to dispose of.  (Prior Code, ch. VII, $3 3; Res. of9-8-2008(01); Res. of8 8-6-2012,$2)  Section 2. All provisions of any town ordinance or resolution in conflict with this  ordinance are: repealed.  Page 1    Section 3. This ordinance shall become effective upon adoption.  The foregoing ordinance, having, been submitted to a vote, received the following  vote and was duly amended this 6 day of June, 2016.  Ayes: 3 Noes:  Absent or Excused: 2 Dated: 44  III, Mayor  dpz  Attest:  Ahikl foar Michele Collins, Town Clerk  Page 2    RESOLUTIONI NO. 2016-03  AUTHORIZING FINANCING TERMS FOR ANEW POLICE VEHICLE  WHEREAS, the Town of Spring Hope (he" "Town') has previously determined to undertake thet financing of a new police vehicle, (the" Vehicle"), and the Town Manager has now presented a proposalf for thef financing of such Vehicle. NOW THEREFORE BEI IT RESOLVED BY1 THE BOARD OF COMMISSIONERS OF THE TOWN OF SPRING HOPE: financed shall not exceed $29,800, the annual interest rate (in the absence of default or change in tax status) shall not exceed 3.50%, andt thet financing term shall note exceed five (5)) years from closing. The Amortization Schedule for the Vehiclei is attached shall be consistent with the foregoing terms. All officers and employees of the Town are hereby authorized and directed to execute and deliver any Financing Documents, and to take all such further action as they may consider necessary or desirable, until the conditions for delivery of the Financing Documents have been completed to such officer's satisfaction. The Finance Officer is authorized to approve changes to any Financing Documents previously signed by Town officers or employees, provided thats such changes shall nots substantially alter thei intent of such documents or certificates from the intent expressedi in thet forms executed by such officers. The Financing Documents shall bei in such final forms as the Finance Officer shall approve, witht the Finance Officer's release of any Financing Documents for delivery constituting conclusive evidence ofs such officer's final payments on this financing tol be includable int the gross income for federal income tax purposes of the registered owners of the reimburse expenditures for the Vehicle thati is to be financed from the proceeds of the Bank financing described above. The Town intends that funds that have been advanced, or that may be advanced, from the Town's general fund or any other Town approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby repealed, to the extent  1.  The Town hereby determines to finance the Vehicle through Providence Bank (the "Bank"). The amount  hereto as Attachment A. 2.  Allf financing contracts and all related documents for the closing of thet financing (he "Financing Documents")  toc carry outt thei financing oft the Vehicle as contemplated byt the proposal andt this resolution.  3.  The Finance Officer is hereby authorized and directed to hold executed copies of the Financing Documents  approval oft the! Document's finalf form. 4. interest payment obligations. 5.  The Town shall not take or omit to take any action the taking or omission of which shall cause its interest The Town intends that the adoption of this resolution will be declaration of the Town's official intent to  fundr related tot the Vehicle, for Vehicle costs may be reimbursedi from the financing proceeds.  6.  All prior actions of Town officers in furtherance of the purposes of this resolution are hereby ratified,  oft the conflict. This resolution shallt take effecti immediately. ADOPTED thist the 67H day of June, 2016.  gmes (Buddyy  gs  THET  ATTEST:  C  s  Michele Collins, Town Clerk  XASCAACSAOASSANS    BUDGET ORDINANCE AMENDMENT  BEI IT ORDAINED by the Governing Board of the Town of Spring Hope, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal  year ending June 30, 2016:  Section 1. To amend the General Fund, the appropriations are to be changed as  follows: Account No. 10-4200-4500 Admin Contract Services 10-5000-1300 Utilities (Buildings) 10-5800-4500 Sanitation Contract Services 10-6400-4500 Contract Services (Cemetery)  Decrease $11,000.00  Increase  $2,000.00  $5,500.00 $3,500.00  Section 2. Copies of this budget amendment shall be furnished to the Clerk to  the Governing Board and the Budget Officer Adopted this 29th day ofJune, 2016.  Attest:  K TOWN   Kot Dat Michele K Collins Finance Officer  L 4 JamesT. Mayor  CNalio    Minutes June 6,2016  Spring Hope Board of Commissioners Meeting  AI regular meeting oft the Town of Spring Hopel Board of Commissioners wasl held lat7p.m. in the Members present: Mayor) James Gwaltney, Commissioners Nancy Walker, Brenda Lucas and Leel Bissett. Also] present were Town Manager Jae Kim, Town Clerk Michele Collins, Town Attorney Mark Edwards, Admin Specialist Sandra Morris, Chief Anthony Puckett and Josh Bennett from Envirolink. Newspapers present were] Joel Burnette from the Spring Hope Enterprise and Kendra Jones from the  Commissioners Room at the Spring Hope Municipal Building. Commissioners Drew Griffin and Daryl Emig were absent.  Nashville Graphic.  Mayor Gwaltney called ther meeting to order and led thej pledge of allegiance. officers Timl Bell, Durwood: Radford and Lt. Allen Proctor were also] present.  Visitors present included Chamber members Tracey] Jackson and Chris Wheaton. Spring Hope Police Commissioner Walker made ar motioni to approve the minutes of May 2md 2016 as written; Commissioner Tracey] Jackson and Chris Wheaton presented the Police Department with a $2000.00 donation which came: from money: raised att the recent! 5k event sponsored byt the Chamber. Mr. Wheaton and Mrs. Jackson said that they were very appreciative ofa all that the department had done for them at the race and past events. Mr. Wheaton said that he felt like the event was successful due toi the community Commissioner Bissett made ai motion to goi intol Public Hearing for the 2016-2017 budget; Commissioner  Lucas seconded and the motion passed unanimously.  coming together and helping in any way possible. Walker seconded and thei motion passed unanimously.  Public Hearing  Town Manager] Jae Kim said that the General Fund was balanced at $1,051,050.00 and that Water and Sewer was balanced at $476,000.00. Hes said that thet total operating budget was $1,527,050.00 which included a 1% COLA fora allf full time employees. He alsos said that het thought the town needed to] purse a water and sewer rate study becausei the fund Was very tight financially. Commissioner: Bissett askedi if thes study would be donei internally. Mr. Kim said that the town would be getting assistance from Envirolink on the study. Mayor Gwaltney asked the manageri ifthere was any possibility ofat tax increase; Mr. Kim said noi that the rate would: remain at. .63j per $100.00 valuation of property. There was Commissioner Bissett made ai motion to close the public hearing and go backi intoi regular session; Town Manager Jae Kim pointed out the 2016-2017 Fiscal Year Ordinance contained the Revenues and Expenditures for each fund as well as special authorization fort the Finance Officer asi it pertained to the Commissioner) Lucas madear motion to adopt the 2016-2017: Budget Fiscal YearOrdinance; Commissioner  nof further comment.  Commissioner Walker seconded and the motion passed unanimously.  budget.  Bissett seconded: andt the motion passed unanimously.    Mr. Kim presented a budget amendment that would reimburse monies spent by the Police Department: in Commissioner Bissett made ai motion to approvet thel budget amendment; Commissioner Walker Mr. Kimj presented aj resolution to authorize the purchase ofar newj police vehicle. Hej pointed out that thel bank had requested the resolution and also. hads sent a copy of the amortization schedule. Commissioner Lucas made aj motion to accept the resolution for the new] police vehicle; Commissioner Mr. Kimj presented the tax and water writes offs; hes said that all collection efforts had been made. He told thel board that ifanyone from the write off] list tries to open a water accountin the future they would have toj payt the written off amount before a new account would be opened. Hes said that the taxes had been in collections: fort the maximum of] 10 years and would also need tol be written off. Commissioner Bissett made al motion to accept the write offs; Commissioner Walker seconded andt the Mr. Kim asked thel board to: approve the request to advertise the 2015 list ofl late tax payers in thel local Commissioner Bissett made al motion to advertise thel list; Commissioner Lucas seconded andt the motion  the amount of $9610.00 which was part ofa aj police tech grant.  seconded and the motion passed.  Bissett seconded andt the motion passed.  motion passed. paper. passed.  Mr. Kim asked for ai motion to approve the discoveries'and releases from Nash County. Commissioner: Lucas madear motion to approve the discoveries and releases; Commissioner Walker Mr. Kim asked the board to consider approval ofa an audit contract from the current audit firm of Maxton C. McDowell to perform the 2015-2016 financial audits. He said that next yearthet town would put the Commissioner Bissett made a motion to accept the audit contract with the McDowell firm;  seconded and the motion passed. audit contract outf for bid.  Commissioner Lucas seconded and the motion passed.  The manager asked thel board tol look at thej proposed change tot the zoning ordinances section 10-52) Eand Cwhich pertains to townj property owners. keeping theirl lots maintained. He said that currently the owner would bei in violation ift thel height oft the grass was over 4inches but thei new regulation would change that tol 12i inches. The other change would be thel length oft time to comply with the violation Commissioner. Bissett made al motion to approve the request to amend Section 10-52 items b: and c; Josh Bennett from Envirolink gave the monthly report. Hes said that annual hydrant flushing wouldt take Chief Puckett told thel board that there) had' been two people shot at al residence on West Nash Street last month. Hes said that the suspects shot the victims as they leftt thel home. Hes said that two] people shot were taken to the hospital with non-life threatening injuries and that several suspects were arrested and taken to jail. He said that Nash County Sheriff's deputies along witht the Tarl River Task force assisted in the shooting investigation with Spring Hope PD. Hei told thel board that therel had been some counterfeit  notice; it would gof from7days tol 10.  Commissioner Walker seconded and the motion passed unanimously.  place the 14th and 15th.    $20.00billsf foundi int town atl Food Lion and wanted everyone tol be aware. Hea also said that Probation and Parole officers had! beeni int town to: assisti ini finding violators and found marijuana and cocaine ata residence on West Nash Street. He said that thel blood drive at the Community Building that wasl headed up byl Lt. Proctor was a success. Lastly hes said that Officer Hess had resigned his full time position and Mr. Kim said thatt thel letter from the town) pertaining tot thej park land conversion stating that all alternatives had been used was written and delivered. He said that the next step with thej project included walking the property with owner Glen Telefsen and meetings with Federal representatives regarding the conversion. Hea alsot told thel board that the Town of Nashville decided not to apply for the EPA Brownsville grant with Spring Hope: and thatt the town would be applying alone. Mr. Kim said thatl hel had begun thei negations with Envirolink on the new terms for renewal of the contract. Het told thel board that Belt Concepts was interestedi in natural gas coming to town. He said thatt there wouldn'tl be any cost tothe town but that it could actually give residents an opportunity yto Mr. Kim asked thel board to consider] June 24th or) June 27th as dates for the end oft the year budget adjustments. Mayor Gwaltney suggested the 24th at 5:00pm may be easier fore everyone instead of during Commissioner Bissett made al motion to: recess until] June 24that5 5:001 for end oft the year adjustments;  he wasi in the process ofr replacing him.  choose the service.  the day on Monday the 27th. Thel board agreed.  Commissioner Walker seconded and the motion passed unanimously.  Submitted! by: Kuhkk Cme Michelel K. Collins Town Clerk  HOPE  Attest:  Mgyor) James Fwaltney.    Minutes June 29,2016  Spring Hope Board of Commissioners Special Called Meeting  As special called meeting oft the Town of Spring Hope Board of Commissioners was held at5 5:151 p.m. in the Members present: Mayor) James Gwaltney, Commissioners Nancy Walker, Brenda Lucas andi Daryl Emig. Also present were Town Manager Jae Kim and Town Clerk/Finance Officer Michele Collins.  Commissioners Room at the Spring Hope Municipal Building. Commissioners Drew Griffin and Leel Bissett were absent  Mayor Gwaltney called the meeting to order.  The Finance Officer asked thel board tol look att the end oft the year Budget Adjustments. She toldt the board thatl both the Water and Sewer and General Fund budgets had remainedl balanced as a whole for the year. She said that the adjustments were fori individual departments within the General Fund budget. She explained tot thel board that thel Buildings, Sanitation, and Cemetery departments had all gone over budget therefore would need tol bes supplemented by one that had: a surplus. Shej proposed taking $11,000.00f from contract: services in the Administration Department. She said that would givel her enough to covert the $2,000.00: in buildings, $5,500.001 in sanitation and $3,500.00 in cemetery departments that came up short. Commissioner Emig askedi ifthe cemetery revenue wasn'tcovering the cemetery expenses. She told him that the revenue collected was moret than the expense used for the year but that the original expense appropriation was: note enough. She said that to stay within thel limits oft the budget it wasi best toi take out of another expense therefore leaving thel budget the same. Commissioner Walker asked whyt the Sanitation was over budget. Shet told heri it Was a matter again of incorrect appropriation at the onset of thel budget. She said the difference with sanitation wast that there weres set prices that would: not change during they year unlike with the cemetery which could change at any time. Commissioner: Emig made ai motion to approve thel budget amendments as presented; Commissioner Mayor Gwaltney reminded everyone that the next meeting would be on Tuesday the 5th due to the Commissioner Walker made a motion to adjourn; Commissioner: Lucas seconded andt the motion passed  Lucas seconded and the motion passed unanimously.  Fourth ofJ July holiday. unanimously.  Submittedl by: hhk- Cbs Michele K. Collins Town Clerk  HOPE 2  Attest: 17  Mayor) James. @waltney    Minutes July5,2016  Spring Hope Board of Commissioners Meeting  Ar regular meeting oft the Town of Spring Hope Board of Commissioners wasl held at7p.m.i in the Members present: Mayor James Gwaltney, Commissioners Nancy Walker, Brenda Lucas, Drew Griffin Also] present were Town Manager] Jael Kim, Town Clerk Michele Collins, Town. Attorney Mark Edwards Newspapers present were] Joel Burnette from the Spring Hope Enterprise and Kendra Jones from the  Commissioners Room at the Spring Hope Municipal Building. and Daryl Emig. Commissioner) Lee Bissett was absent.  and Lt. Allen Proctor. Nashville Graphic. Visitors were Danny Rice  Mayor Gwaltney called thei meeting to order and led thej pledge of allegiance. Commissioner Lucas seconded and the motion passed unanimously. Commissioner Emig seconded and the motion passed unanimously.  Commissioner Walker madeai motion to acceptt the minutes of the] June 6, 20161 meeting as written; Commissioner: Lucas made a motion to accept the minutes oft the June 29th special called: meeting;  Public Forum  Danny Ricet told that board thatl hel beent talking to Mr. Kim about opening several businesses in town nowt that hel has] purchased property in the downtown area. He said thatl he was: interested in startinga flea market, opening ar restaurant and bringing a DMVlicense: agency to town. Mr. Kim told the board that currently in the Central Business District where he wanted tol have the flea market it was not: zoned toa allow the market. He said that Mr. Rice couldg got tothel Planning Board tos start thej process ofaz zoning amendment to change the current texti int the ordinance. Mayor Gwaltney asked Mr. Ricei ifl he would be interestedi in going tot thel Planning Board with his request. Mr. Rice saidl he was willingt to dov whatever he had to dot too open his] proposed businesses becausel he wanted to seet thet town grow. Commissioner Lucas asked what building hel had planned to usei for thei flea market; hes saidi it was at I11 East Railroad St andi that hel had bought 2 other buildings on North. Pine that were connected1 byt the alley. He said that he figured people could goi into all oft the businesses since they all wouldl bes selling the samel kind ofi items. Commissioner Emig said that het thought it was a good idea and would be glad tol listen once the Planning Board made their recommendation. Mr. Kim said that once thel Planning Board had made their decision there would have tol be al Public Hearing. Town. Attorney Mark Edwards said that the town would need to publish thel Public Hearing after thel Planning Board has madea a decision. Mr. Kim said that the Public Hearing would be some time after August 1 and that it would be a special called meeting. Mr. Rice said he would bel happy to attend whatever meetings hel had to sol he could gett things started. Commissioner Griffin: made al motion to: accept the annual legal contract with Fields and Cooper fort the 2016-2017. fiscal year; Commissioner Emig seconded and the motion passed unanimously.  Town Attorney Mark Edwards had noi new business.  Lt. Allen Proctor told thel board that they had sent all the paperwork: int toi training ands standards fort the new officer they werel hiring toi fill the open position. He also said that the new car the town had    purchased would bei in within ther next few weeks. Hes saidt that the department had assisted: int the arrest ofa as suspect who wasi involved in al homicide on the outskirts oft town as well as assisting the Tar River Task Force ins several drug related arrests. Het told thel board that the next blood drive would be on July 28th at the Community Building andt that currently thej police department! had four officers that were radar certified. He mentioned that he wantt to start the COPS meetings again and wanted tol know ifthe Town Manager Jae Kim said that hel had a meeting about the park conversion and during his meeting state] park representatives Jenn Beedle and] Pete Armstrong said the towni needed to obtain signed paperwork from property owners. Hes saidt that hel had1 beeni in touch with Town Attorney Mark Mr. Kim told thel board that the town wass still waiting tol hear about the AIA grant from DEQ. Healso said that the RFQ for thel EPA grant would beg going on the NCI IPS site. He said that wast the state site and therefore the town should gets some good quotes fort the work to be done on that grant. Thei manager told that board thatl he and Commissionerl Lucas had been attending Council of Government (COG) meetings every: month. Hes said that thel last meeting was: at the Impact Center: in Rocky Mount which used tol bet the Homel Depot and that the facility was very nice and open tot the Hes said the Country Innl lift station project was moving forward: and referred to thel letter from DEQthat gave the town theirn recommendation to] proceed. Het told thel board that the town engineer would be Commissioner Griffin made al motion to goi into closed session; Commissioner, Emig seconded and the  board had any ideas onl how to get people to: attend the meeting.  Edwards to work on this and other details concerning the conversion.  public with free services for everyone.  coming tot the town. hall for a meeting with him and the finance officer.  motion passed unanimously. Closed Session  Commissioner Emig madea a motion to gol backi into regular session; Commissioner Griffin seconded and Commissioner Griffin made al motion to: adjourn; Commissioner Emig seconded and the motion passed  the motion passed unanimously.  unanimously.  Submitted by:  ERR 16  KACRE Daur Michele K. Collins Town Clerk  Attest:    #H    BUDGET ORDINANCE AMENDMENT  BE: IT ORDAINED by the Governing Board oft the Town of Spring Hope, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal  year ending June 30, 2017:  Section 1. To amend the General Fund, the appropriations are to be changed as  follows: Account No. 10-3350-0005 Loan Police Car (Revenue)  Decrease $29,800.00  Increase  10-5100-7600 Police Car  (Expense)  $29,800.00  Section 2. Copies ofthis budget amendment shall be: furnished to the Clerk to  the Governing Board and the Budget Officer Adopted this 1st day of August, 2014 AERR     CiPRA  Attest:  Alhekke Con Michele K Collins Finance Officer  Japles E Mayor  II/    TOWN OF SPRING HOPE  COMMISSIONERS LEE BISSETT DARYL EMIG DREW GRIFFIN BRENDA LUCAS NANCY WALKER  JAMES (BUDDY) GWALTNEY I, Mayor  JAE H. KIM, Town Manager MICHELE COLLINS, Town Clerk  RESOLUTION NO. 2016-06  RESOLUTION AGREEMENT TO REPAIRI LIFT STATION  WHEREAS, the Town of Spring Hope reimbursed the Hawleys for thei installation of a sewer lift station located on parcel ofr real estate described in Book 1822, Page 634 of the Nash County Registry; and  WHEREAS, the said lift station has failed; and  WHEREAS, the Town will make repairs tot the lift station contingent on an agreement that ownership and maintenance of the lift station in the future willl be the responsibility oft the property owner(s); and NOW, THEREFORE, BEI ITI RESOLVED that the Board of Commissioners hereby agrees to repair thel lift  station.  Adopted and approved this 157 day of August, 2016.  ie  SPRING OE W 3)  ATTEST:  Kdlbar Michele Collins, Town Clerk  1181 WEST RAILROAD STREET POST OFFICE BOX 87 SPRING HOPE, NORTH CAROLINA: 27882. (252)4785186-(252)  478-7131FAX    BUDGET ORDINANCE AMENDMENT  BEI ITC ORDAINED by the Governing Board oft the Town of Spring Hope, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal  year ending June 30, 2017:  Section 1. To amend the General Fund, the appropriations are to be changed as  follows: Account No. 10-3510-0000 Police Tech Grant 10-5100-3300  Decrease $5,318.93  Increase  (Revenue)  Supplies and Materials (Expense)  $5,318.93  Section 2. Copies of this budget amendment shall be furnished to the Clerk to  the Governing Board and thel Budget Officer Adopted this 6th day of September, 2016.  Attest:  bRE Caa Michele. K Collins Finance Officer    Jandes F. Gwakhey Mayor  3 Dor 3H)    Minutes Augustl 1,2 2016  Spring Hope Board of Commissioners Meeting  Aregular meeting oft the Town of Spring Hope Board of Commissioners wasl held at7p.m. int the Members present: Mayor] James Gwaltney, Commissioners Nancy Walker, Brenda Lucas and Daryl Emig. Also present were Town Manager] Jael Kim, Town Clerk Michele Collins, Town. Attorney Mark Edwards, Newspapers present were Joe Burnette from the Spring Hope Enterprise andi Kendra Jones from the  Commissioners Room at the Spring Hope Municipal Building. Commissioners. Leel Bissett and Drew Griffin were absent. Chief Anthony Puckett and Josh Bennett from Envirolink.  Nashville Graphic.  Visitors were; Veronica Cooper and Spring Hope Police Officer Jake Gwaltney. Mayor Gwaltney called thei meeting to order and] led the pledge of allegiance.  Commissioner. Emig made ai motion to approve ther minutes oft the July 5,20161 meeting; Commissioner Chief Anthony Puckett introduced the newi member of SHPD Jake Gwaltney. Hes said that this wasi his first jobi in Law Enforcement: andi that the department was happy tohavel him. Officer Gwaltney told the board that hel had gonet throughl BLET as well asi received a 2 year degree from Nash Community College. Hes said that he was happy to be in Spring Hope. Thec commissioners congratulated and welcomed him Chief Puckett said that thel Police Department had applied for and received: al block grant tol helpt the department buy new radios that willl be compatible with the county communications system. He said the grant would also allow the department tol buy body cameras and weapon. lights. He said that thef funds would: notl be available until October and thati it was al 100% grant that wouldi not require matching funds from the town. Mayor Gwaltney askedi lifthe grant had1 been approved; Chief Puckett said yes andt that Town Manager Jael Kim asked thel board tol look at the fence] permit application #2016-8 in thej packet. He said the request was: fora a 4foot fencei int thei front yard at 221 East Branch which would be a foot] higher than thej present limit. Mr. Kim showed thel board pictures ofs several other fencesi in the town that were tallert than thej proposed fence. The new owner oft the] property said that they wanted thel higher fencet to be able to contain their dog within the yard. He said that thef fence would actually bel behind the Commissionerl Lucas made a motion to approve the request fort the 4ft fence; Commissioner Walker  Walker seconded andt the motion passed unanimously.  aboard.  they were very gratefult tol have receivedi it.  shrubbery and the onlyt thing visible wouldbea a picket fencei in front.  seconded and the motion passed unanimously.  Mr. Kimj presented a budget amendment: for the price oft the new police car. Commissioner Emig seconded and the motion passed unanimously. Mr. Kim asked thel board to approve the contract fort thel lift station on Barbee St.  Commissioner Walker made al motion to approve thel budget amendment: for purchase oft the new car;    Commissioner Emig madea ai motion to approvet the contract,Commisioner: Walker seconded and the Josh Bennett from Envirolink; gave the monthly report. Hes said that because oft thel heavy rain fall there Chief Puckett thanked the community! for the support. Hes said there were several arrestsi including: a mani from Rocky Mount whol hadi taken his mother's car without permission and a charge ofa assault ofa school employee when aj juvenile was charged with throwing objects at as schooll bus while there wasa driver present. He also said that there was as stolen vehicle from al local carl lot as well as atraffic stop resultingi in al marijuana charge. He told thel board that there was ai fatality on: 581 when the driverofa a vehicle lost control and overcorrected. hitting a pole. Lastly hes said that Pastor Orri from Bethel Church camei int tos speak with thet town manager to open a dialogue about Community! Policing and havinga meeting at the church. Chief Puckett said that going through thel local churches may bea agood way to Town Manager) Jael Kim said that thel bid process for the Country Inn Lifts station would continue for another two weeks due tot thel low response. Hes said that they would howeverl be able tot take thel lowest bida after thes second round and that there would be a resolution: ready fort the nexti meeting. Hes saidl he wasi reviewing the submittals that he received from thel RFQrequest: asi it pertained tot thel EPA Brownstields Grant. Mr. Kim toldt thel boardthat] hel had attendedt the NCAZO: annual conference and would hopefully have some video downloads he could share with thel BOC: as well as thel Planning Board. Hes said that the spills at the lift stations and' WWTPd during the prior month were reported to thei news media within the state mandated time frame. He also asked thel board tol look att the packet information which contained: notice ofv violation and a civil penalty àmount: from the state; this was duet toas spill that had occurred earlier in they year. Hes said that thet town would be submitting a written request for remission. Commissioner, Emig asked what! happened aftert the request for remission. Mr. Kim said that the state could either) lowert thej penalty cost or request the entire amount be remitted. Commissioner Emig made ai motion. to goi into closed session; Commissioner Lucas seconded and the  motion passed unanimously.  was a couple ofs sewer spills and some floodingl buti itl had alll been contained.  start having regular meetings again.  motion passed. Closed Session the motion passed. motion passed unanimously.  Commissioner. Emig made al motion to gol backi into open session; Commissioner Walker seconded and Commissioner. Emig made a motion to recess until August gth, Commissioner Walker seconded and the  Submitted by:  HE La  NOFS SPMchele K. Collins Townçlerk NORTH m CAROLINA  Attest:  yor  II  ae    Minutes August 8, 2016  Spring Hopel Board of Commissioners Meeting  Ar recessed: meeting oft the Town of Spring Hope Board of Commissioners was. held at7p.m. int the Members present: Mayor James Gwaltney, Commissioners Nancy Walker, Brenda Lucas andi Daryl Emig.  Commissioners Room at the Spring Hopel Municipal Building. Commissioners Leel Bissett andi Drew Griffin werea absent. Kendra Jones was presenting for thel Nashville Graphic Property Ownerl Danny Rice was alsoi in attendance.  Also present were Town Manager Jael Kim, and Town Clerk Michele Collins.  Mayor Gwaltney reconvened the recesses meeting and Town Manager Jae Kim led the pledgeo of Town Manager Jae Kim told thel board that a groupl had been chosen to assist with thel EPA Brownfields Grant. Commissioner Emig asked ift thet town would be enteringi into an agreement with Cardno the group that was chosen. Mr. Kim said that there would bei no cost or contract signed to assist the town at thist time. He said that they would only bej paid if the town was awarded the grant and then it would Commissioner Emig made a motion to all town staff to work with the Cardno group inj preparation: for Commissioner Lucas made a motion to goi intoj public hearing to discuss Zoning" Text Amendment #2016 regarding flea and Farmer's Markets; Commissioner Walker seconded and thei motion passed  allegiance.  come out oftheg grant.  the grant; Commissioner. Lucas seconded and the motion passed.  unanimously. Public Hearing  Town Manager] Jae Kim said the applicant Danny Rice was requesting that Flea Markets and Farmer's Market be allowed int the Central Business section of town. He said told thel board thati it had already gone to the Planning Board and received approval with the following changes; all tents must bei removed by the close ofbusiness and thel hours of operation wouldl be daily 6:00am to! 9pm and Sundays 2pm to There was no comment from thej public. Mr. Kimi reminded everyone that once the public hearing was closed nothing else could be added or discussed. Mayor Gwaltney asked Mr. Ricei if he wasi in agreement withe everything, he said yes. Commissioner) Lucas asked when he would: start; Mr. Rice said as soona as Commissioner. Lucas made a motion to gol back in to openl hearing; Commissioner Walker seconded and Commissioner Emig made a motion to accept that 2016-ZTA-01 is noti inconsistent with comprehensive planst that havel been adopted byt the town; Commissioner Lucas seconded and the motion passed. Mr.  6pm.  possible. the motion passed.  Kim said that thei motion isi in harmony witht the 2020] plan oft the town.    Commissioner Emig made aj motion to accept that 2016-ZTA-01 is reasonable andi in thej public interest; Commissioner Walker seconded and the motion passed. Mr. Kim explained that thisi is true do tothe Commissioner Emig made a motion to approvet the amendment toi the Zoning Codei in section 26-70and Article VIL: standards fori individual usef for farmer andi fleai markets; Commissioner Walkers seconded and Mr. Kim told thel board that the town didi not receive the AIA grant but thati it wouldl be resubmitted. Commissioner Walker made aj motion to adjourn; Commissioner Lucas seconded andt the motion passed.  factt that iti is compâtible with the town's plans for economic growth.  the motion passed.  Submitted by:  PRING  7 MkE Ce Michele K. Collins  S Jown Clerk  Attest:  Mpyor) JamesF. Gwalnyi    Minutes September I2, 2016  Spring Hope Board ofCommissioners Meeting  A recessed: meeting oft the Town of Spring Hope Board ofCommissioners was held at7 p.m. in the Commissioners Members present: Mayor James Gwaltney, Commissioners Nancy Walker, Brenda Lucas, Lee Bissett, Daryl Emig Also present were Town Manager) Jae Kim, Town Clerk Michele Collins, Town. Attorney) Mark Edwards, Lt. Allen  Room att the Spring Hope Municipal Building.  and Drew Griffin.  Proctor and] Dean Holmes from! Envirolink. Kendra Jones was present from thel Nashville Graphic.  Mayor Gwaltney called the meeting to order and led the pledge ofallegiance. Commissioner Emig seconded andt the motion passed unanimously.  Commissioner Bissett made ar motion to accept the minutes of the August I: and gh, meetings as written; Town Manager Jae Kimj presented a Budget Amendment. He told the board that the Police Department. had received monies from a tech grant andl he was seeking the amendment: so that the money could be puti into the expenditure Commissioner Emig made ar motion to accept the amendment; Commissioner Bissett seconded and the motion Mr. Kim asked the board to accept the road closures for the Pumpkin Festival. Hes said that the town had gone through thej proper procedures with DOT to close the state maintained streets for the parade. Commissioner Griffin made a motion to close thes streets that were: requested by the town and the Spring Hope Chamber; Commissioner. Lucas seconded and the motion passed unanimously. Dean Holmes gave the monthly report for Envirolink. He reminded the board that hydrant flushing would be on the 20h and 2I* oft the month. Commissioner Griffin asked Dean to be mindful oft the cemetery mowing and flling in Lt. Proctor: said that he had brought charges on thes suspect that they had chased. He said that the guy had many charges in several different states including forgery and theft. He said that there had been several thefts al Dollar General but due tot their anti-theft methods the suspects had been caught. Lt. Proctor told the board that duringa license check with Nash County; Officer Belll had arrested as suspect and charged him with marijuana possession. He said that the department assisted the county on Old Spring Hope Road with someone shooting into an occupied building. He said during the click it or ticket campaign 2I charges were made including driving under thei influence of alcohol. He told the board that the new officer) J. Gwaltney had been through pepper spray training and would next go through-Taser training. Lastly he told the board that one ofthe officers was involved: in aj pursuit witha driver who was clearly driving erratically, the driver hit a telephone pole and the wires from the pole hitt the police car. He said that there were noi injuries but that the driver was underage and had been drinking. He announced that the Police Department was partnering with Bethel Church for a community meeting. He encouraged everyone to attend to exchange ideas and thoughts. Mayor Gwaltney told the Lieutenant that there were several complaints from residents about people driving through neighborhoods too fast. He said that one oft the officers was actually working on getting the names oft the main streets affected. Commissioner Lucas asked if anyone had been arrested fort the car break-ins att the Oak Hill apartment complex. Lt. Proctor said that they had not arrested anyone yet. Lt. Proctor said  budget. passed unanimously.  of! pot holes.  that there had been: some other vandalism to cars in the town that they were also investigating.    Mr. Kim told the board that the state had sent someone to check the old landfill site. He said that there wasa scientist that worked: fort the state that was doing the initial testing. Commissioner Bissett asked himi ifhel knew who owned the property; Mr. Kim said that he wasn'ts sure but that he would do a search. Commissioner Griffin askedit if there was a cost for this; Mr. Kim said that currently the town was not] paying fort the testing and surveying. Mr. Kim said that the Country Innl Lift Station Project went out for bids for the second time and that there was a winning bid. He said that presently the contract and state approval were being worked out and that ai resolution Mr. Kim told the board that a letter was sent to the town about the completed Waste Water Treatment Plant. He said that the letter said that there was an outstanding balance ofg grant monies that the town may be entitled to collect. Hes said that there was ai reimbursement: request sent inf for this money but it was never received. Mr. Kim also mentioned that the EPA Brownsville Assessment Grant was still being worked on even though there was nota an official deadline date. He also mentioned that he had received a grant from the Local Government Credit Union committee that would allow him to attend the UNC: School of Government Municipal and County Administration Course. He said it'sa7 month course that will meet for one week each month. He said that it was one of only two Commissioner Bissett made ar motion to go into Closed. Session; Commissioner Lucas seconded and the motion  wouldi bej presented to the board when these details complete.  grants given during thej present year. passed unanimously. Closed Session motion passed. unanimously.  Commissioner Bissett made ai motion to go back into regular session; Commissioner Walker seconded and the Commissioner Lucas made ai motion to adjourn; Commissioner Bissett seconded and the motion passed  Submitted by  Wwkk Ca  Michele K. Collins Town Clerk  OF NORTH CAROLINA )  Attest:  Mayor Jamgs Iye    Minutes October 3,2016  Spring Hope Board of Commissioners Meeting  Ar regular meeting oft the Town of Spring Hope Board of Commissioners was. held at7p p.m. int the Members present: Mayor James Gwaltney, Commissioners Nancy Walker, Brenda Lucas, Daryl Emig and Also present were Town Manager] Jae! Kim, Town Clerk Michele Collins, Town. Attorney Mark Edwards, Newspapers present were; Kendra Jones from the Nashville Graphic and] Joel Burnette from the Spring  Commissioners Room at the Spring) Hope Municipal Building. Drew Griffin. Commissioner) Leel Bissett was absent.  Town Engineer Kevin Varnell, Lt. Allen Proctor and] Josh Bennett from Envirolink.  Hope Enterprise.  Mayor Gwaltney called the meeting to order and led the pledge ofa allegiance.  Commissioner Griffin made a motion to accept the minutes as written; Commissioner Walker seconded Mr. Kim said that hel had a concern about the current setup of the Board of Adjustments which: is made up of six positions. He told them that they arel bothl board and county appointed. He said that their major purposei is to. listen to quasi-judicial proposals andi render decisions. He told thel board that they meet only ai few times within the year and thati itl has become difficult to obtain a quorum. Hes saidt that he wanted the board to consider changing the makeup oft the Board of Adjustments; he gave several options including appointing new members, letting thel Planning Board have a dual role or having the Commissioners serve as thel Board of Adjustments. Mayor Gwaltney said he didn't feell like thel Board of Adjustments should bet thel last word on some of thei items and thati its should be the elected officials that actually make the quasi-judicial decisions. Mr. Kim said he was hoping that thel board would think abouti itand a formal discussion could take place at al later date. Mayor Gwaltney reminded thel board that the only way to change a decision by thel Board of Adjustment in thesel kinds of hearings was to appeal in the court system. Commissioner: Emig said at this time he didn't agree witht the combination of the twol boards and wanted to discuss the matter inj more detail. Mr. Kim said thati ift there were: a change Mr. Kim asked the board tol look at thet updated fee schedule. He said that hel had changed several oft the fees and thought that having everything on onel list would makei ite easieri int the future if changes were needed. Hes said that thei new prices were morei in line with other towns oft the sames size. Commissioner Emigi made aj motion to accept the new fee schedule; Commissioner Griffin seconded and  and the motion passed unanimously.  itwould come sometime. lateri in the year.  the motion passed unanimously. Attorney Mark Edwards had: nothing new.  Josh Bennett from Envirolink gave the monthly report. He saidthat thel Hurricane had shifted west and that they would be doing more preparation due tot that new development. Commissioner Emig told Josh that he wasi impressed that Envirolink fixed the man hole issue quickly before the Pumpkin Festival Lt. Proctor told thel board that Officer Radford had been chasing a DWI suspect and that the driver hit a utilitypole. Hes said thej pole fell and the patrol car was damaged in the accident. He saidt that there were two çars damaged on Virginia St. as well as several thefts from vehicles. Lt. Proctor told thel board that  Parade.    the department! had identified a suspect that they thought could bel linked toi most oft the recent vehicle thefti incidents. Hes said that the department: set upa video at one of thej places where a vehicle had1 been vandalized: int the past and caught the suspect tryingt tol breaki in toad car. Hes saidt they charged him with seven counts ofl larceny andl breaking & entering. Hea also mentioned. how grateful the department was toall oft the surrounding: agencies that sent officers tol help during thel Pumpkin Festival. Lastly, hes said that SHPD assisted Nash County Sheriff's Department: in apprehendingjuvenles who escaped from the Mr. Kim told thel board that he had spoken with Envirolink concerning the new contract. He said that if thel board agreed Envirolink would pay for the first $6,000.00 worth ofs sludge removal, all lab costs and only raiset the contract price $2,000.00f fort the yeari instead oft the purposed $8,000.00. Mr. Kim said that the contractors for the Country Innl Lift Station were still trying to get the costs oft the project under the amount oft thel loan. He said that one oft the questions was about aj permanent, generator for the project. Mayor Gwaltney asked ift the mobile generator that was: already available would be strong enough to powert thes station if necessary. Kevin Varnell saidi it would be and ift there was an area wide outage the mobile generator would bet used at allt thel lift stations by priority. Kevin said that thes state wasl looking at ther revised plan that didi noti include the generator and the one that does. He said thatt the Mr. Kim said that Kevin was still working with Dept. of Commerce Rural Development as it pertained to thel left over grant monies from the Waste Water Treatment Plant Project. Mr. Varnell said thati it was still a matter of gettingi in the right paperwork that Rural Development officials would: accept. Commissioner Griffin made a motion to goi into closed session; Commissioner Walker seconded and the  Edgecombe Youth Center in Rocky Mount.  approved plan would come back to thel board before any work would be done.  motion passed unanimously. Closed Session thes motion passed. unanimously.  Commissioner Emig madear motion to come out of closed session; Commissioner Griffin seconded and Commissioner Griffin made al motion to adjourn; Commissioner Walker seconded and the motion passed  Submittedl by  Mhek Coas -  SPRING Michelel K. Collins Playn Clerk  )  Attest:  Mgfor)  Hag-    RESOLUTION No. 2016-08  DESIGNATION OF APPLICANT'S AGENT North Carolina Division of Emergency) Management  Organization: Name (hereafter named Organization) Town of Spring Hope Applicant's Fiscal Year (FY) Start Applicant's Federal Employer's) Identification: Number 56-6001341 Applicant's Federal: Information. Processing Standards (FIPS) Number 127-64160-00  Disaster Number: FEMA -4285-DR-NC  Applicant's State Cognizant. Agency for Single Audit purposes (IfCognizant Agency is not assigned, please indicate):  Month: 7  Day: 01  PRIMARY AGENT  SECONDARY AGENT  Agent's! Name Jae Kim Organization Town ofs Spring Hope Official Position Town! Manager Mailing Address POE Box 87 City, State, Zip Spring Hope Daytime Telephône 252-478-5186 Facsimilel Number 252-478-7131 Pager or Cellularl Number 336-260-7672  Agent'sName Michele Collins Organization Town ofs Spring Hope Official Position Town Clerk/Finance Officer Mailing Address POE Box 87 City, State, Zip Spring Hope Daytime Telephone 252-478-5186 Facsimile. Number 252-478-7131 Pager or Cellular Number 252-314-4500  BEI ITE RESOLVEDI BYt theg governing! body ofthe Organization (apublic entity duly organized under the laws ofthes State ofNorth Carolina) thatt thes above-named! Primary and Secondary Agents arel hereby authorizedt toe execute andi file applications forf federala and/ors state assistance on behalfofthe Organization fort the purpose ofo obtaining certains state: andf federali financial assistance under thel Robert) T.S Stafford) Disaster Relief &E Emergency Assistance Act, (PublicI Law 93-288 asa amended) or as otherwise available. BBI ITI FURTHERI RESOLVED: thatt the: above-named agents are authorized tor represent anda act for the Organization: ins all dealings witht the State ofNorth Carolina andi thel Federall Emergency Management. Agency for allr matters pertaining tos such disaster assistançe required! byt theg grant agreements and thea assurances printed ont the reverse side hereof, PMFNALNEESRIMDT THAT the above-named: agents are authorized to acts severally. PASSED AND  APPROVEDt this 7Wh dayof Nomeer 2016  GOVERNING BODY  CERTIFYING OFFICIAL  Name and' Title Name and' Title Name and' Title  Name Offiçjal  E GALIVEZ - R Mo a SRenE Har,NE Daytimg 27363-5545  of  CERTIFICATION (Name) duly appointed and Pavoa  LJE GWACTPRY fF JodfABIn ,2016 Date: 1//6  (Title)  ofthe Governingl Body, dol hereby certify thatt the isatrue and correct copy ofar resolution passed and  approved! byt the Governing Body of SPMINE VE  (Organization), on the 78 dayof  Signature:  Rev. 06/02    RESOLUTIONI NO. 2016-07  BID AWARDI FOR COUNTRY INNI LIFT STATION REMABILTATONPROLECT  WHEREAS, the Federal Clean' Water Act Amendments of 1987 and the North Carolina Water Infrastructure. Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aide eligible units of government int financing the cost of construction of WHEREAS, the Town of Spring Hope advertised for bids to be received for the Country Inn Lift Station Rehabilitation Project on  wastewater treatment works, and August 16, 2016, and  WHEREAS, thel Bids were publicly opened ont thes stated date, and  WHEREAS, the Town of Spring Hope has accepted al loan offer from the State of North Carolina Clean' Water State Revolving  Fund for $265,024fundingt fort thisp project.  NOW, THEREFORE, BEI IT RESOLVED! byt the Board of Commissioners hereby approves the following:  That the bid is awarded to Turn-Key Contractors in the amount of $ $224,165.50 with Change Order #1, which proposes a net deduct of $64.050.00 along with the Generator Proposal by Electrical Services and Solutions, Inc.in The Bidi is àwarded subject to review and final approval of the North Carolina Department of  thea amount of$19,302.23f for thet total project cost of$179,417.73  Environmental  Quality,  Division ofV Water Infrastructure. ADOPTED thist the_ 7 day of November, 2016.  alDeIN May6    SPRING 6 0 S.)  ATTEST:  Khilla Michele Collins, Town Clerk  CERTIFICATION! BY RECORDING OFFICER  The undersigned duly qualified and acting Town Clerk oft the Town of Spring! Hope does herby certify: Thatt the above/attached resolution is at true and correct copy oft the resolution authorizing thef fling of an application with the State ofl North Carolina, as regularly adopted ata a legally convened meeting oft the Town of Spring! Hope duly held ont the 7h day ofl November, 2016; and, further, thats sucht resolution has been fullyr recorded int thej journal of proceedings andi recordsi in my office. INV WITNESS  WHEREOF, Ihave! hereunto set my! handt this 7h day of November, 2016.  hbulo Michele Collins, Town Clerk    Minutes November7,2016  Spring Hope Board of Commissioners Meeting  A regular meeting oft the Town of Spring Hope Board of Commissioners was helda lat7p.m. int the Members present: Mayor) James Gwaltney, Commissioners Nancy Walker, Brenda Lucas, Daryl Emig and Also] present were Town Manager) Jael Kim, Town Clerk Michele Collins, Town Attorney Mark Edwards, Newspapers present were; Kendra Jones from the Nashville Graphic and Joel Burnette from the Spring  Commissioners Room at the Springl Hope Municipal Building. Drew Griffin. Commissioner. Lee Bissett was absent.  Town Engineer Kevin' Varnell, Lt. Allen Proctor: and) Josh Bennett from Envirolink.  Hope Enterprise.  Mayor Gwaltney calledt the meeting to ordera and led the pledge of allegiance,  Commissioner Walker made a motion to accept the minutes of October 3, 2016 as written; Commissioner Resident Scottie. Phillips told thel board that hel hasl had yard debris] piled onl his property for ai month. He said that debris was actually all up and down Branch St. He asked when thes street and the rest ofthe town wouldl be cleaned. Mayor Gwaltney asked Josh Bennett from Envirolinki if they were still dealing with debris from the storm. Mr. Bennett said that they were andi that they had been doing some form of cleanup on: a dailyl basis. Hes said that two oft their trucks had) broken down andt that they weret tryingt to chip on sitet to be able to] put more on the truck. Mr. Phillips said that al lot ofl his debris was out before thel hurricane. Mr. Bennett said there wass sO1 much debris that they hadi been working oni it every day and should be done byl Friday. Mayor Gwaltney asked Mr. Phillips was satisfied with everything being done Mr. Kim presented Resolution 2016-07 which pertained to the Country Inn Lift Station project. He said that they had finally worked out the costs sO that it would stay within thel budget and: not go over the loan amount. Kevin Varnell told thel board that the first estimate for thej job was over $44,000.00 and they went back and: renegotiatedi the contract. Hes saidt that they pulled out some oft the extras and went with an additional contractor for the newj permanent generator whichl helped bring thej project costs underbudget by $5.81. Kevin said that they were under thel loan amount and were. happy with the outcome. Kevin said that the resolution willl be subject to the state's approval. Commissioner Emig commented thati itl looked. like the plan was tot take out $64,000.00 worth of work and put backi in $19,000.00. Kevin saidt that was correct and that what was being taken outi included the new area. light and complete replacement oft the chain linked fence. Mayor Gwaltney asked: ift there would be room: fora a propane tank inside thei fence; Mr. Varnell said: ifi it was] possible they wouldi havei iti inside but thati it may Commissioner Griffin made ai motion to approve Resolution 2016-07: fort the Country Inn Lift station Mr. Kim presented Resolution 2016-08: for designation of agents to1 represent the towni ini matters pertaining to any damages the town mayl havei incurred during Hurricane Matthew. Hes said that he  Emig seconded andi thei motion passed unanimously.  by Friday; Mr. Phillips said that they would: need al lot of] help.  havetol bec outside thei fence.  project; Commissioner. Lucas seconded andt thes motion passed unanimously. would bet thej primary agent and that the clerk would bet the secondary agent.    Submitted by  Huchkk Cv  Michele K. Collins Town Clerk  Attest:  yor Jamés Gwalne  O1 3H    RESOLUTION NO. 2016-09  AUTHORIZING ADDENDUM: #1 TOENVIROLINK CONTRACT FOR UTILITY SERVICES AGREEMENT  WHEREAS, Envirolink, Inc. is a qualified utility services firm with significant local government utilitys services experience, and WHEREAS, Envirolink, Inc. has provided utility services for streets, sanitation, cemetery, water/sewer for the Town for the WHEREAS, Envirolink, Inc. and the Town has agreed upon addendum #1 to the original contract regarding the sludge disposal NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners hereby authorizes an additional five (5) years with  previous five years, and agreement, and  Envirolink, Inc. with ac contract start date of. January1 1,2017. ADOPTED thist the 5 day ofDecember, 2016.  GHOPE  ATTEST:  FH  Kwnilak Michele" Collins, Town Clerk    BUDGET ORDINANCE AMENDMENT  BEI IT ORDAINED by the Governing Board oft the Town of Spring Hope, North Carolina, that the following amendment bei made to the annual budget ordinance: for the fiscal  year ending June 30, 2017:  Section 1. To amend the General Fund, the appropriations are to be changed as  follows: Account No. 10-3350-0004 Ins/Police Car (Revenue) 10-5100-7600 Police Car  Decrease $6,475.00  Increase  (Expense)  $6,475.00  Section 2. Copies oft this budget amendment shall be furnished to the Clerk to  the Governing Board and the Budget Officer Adopted this Sth day of] December, 2016.  Attest:  Kuoile Coa Michele K Collins Finance Officer  S) 7    Minutes December. 5, 2016  Spring Hope Board of Commissioners Meeting  Aregular meeting oft the Town of Spring Hope Board of Commissioners was heldat7p.m. int the Members present: Mayor James Gwaltney, Commissioners Nancy' Walker, Brenda Lucas and Daryl) Emig. Also present were Town Manager Jae Kim, Town Clerk Michele Collins, Town. Attorney Mark Edwards, Town Engineer Kevin Varnell, Chief Anthony Puckett and Joshl Bennett from Envirolink. Newspapers present were; Kendra Jones from thel Nashville Graphic and] Joel Burnette from the Spring Visitors were; Veronica Cooper, Ken Raber, SH Chamber President Mary Penny Kelley and Eagle Scout Mayor Gwaltney calledt the meeting to order and Eagle Scout candidate Jackson Puckett! led the pledge of  Commissioners. Room at the Spring Hope Municipal Building. Commissioners Drew Griffin and Lee Bissett were absent.  Hope Enterprise.  candidate Jackson Puckett and his family.  allegiance.  Mayor Gwaltney welcomed Jackson who was at the meeting to observe.  Commissioner. Emig made ai motion to accept thes minutes with a change for Resolution 2016-08: from the November7h, meeting replacing his name with Commissioner Griffin as thej person who made the motion; Commissioner Walker seconded and the motion passed unanimously. Mr. Kim told thel board thati it was time to decide which streetsi in town would be: repaired for the 2016- 2017 Powell Bill project. He said that currently there was $74,000.00 dollars in the Powelll Bill account and that thet town expected another $20,000.00in Powell Bill funds from the state. He asked thel board to look att the different street scenarios! fort the money as well as howi it compared with the Capital Improvement Plan mapt that thet townl had approved ai few years earlier. Thei map broke down the condition oft the streets and thej potential order of when the streets should bef fixed. Mayor Gwaltney asked Mr. Kiml how he got to thet total of $108,000.00t that was stated on the scenario page. Mr. Kim told him that a sum of $14,000.00h hadl been budgeted to: assist with street repairs int the 2016-2017 town financial plan. Town Engineer Kevin Varnell gave thel board: members an updated copy of the schedulec of street combinations that may be chosen: from for thel Powell Billj project. Hei made suret tol let thel board know that thej prices ont the sheet were estimates butl he was suret that atl least two streets could be done with the funds. Mayor Gwaltney asked] him ift the asphalt plants had shut down; het toldi him that they would bes soon and that thej project would probablybegini in March. The Mayor also mentioned that therel hadi been al lot of complaints about speeding on Mclean St. and wanted tol know ifs speed bumps were: aj possible fix. Mr. Varnell told him that there were two things that could be done to stop the speeding and one was speed bumps and the other was called a speed table. He said that the speed bumps could possibly slow down fire trucks and: rescue squad vehicles but that the speed table would nots slow them down as much. Kevin said that thei main difference: in the two wast the price with the speed table being almost twice as much as the speed bumpl but that thes slow down time was better for the emergency vehicles. Thel board decided to wait until January toi make a decision sO that they couldlook at the streets on thel list. Jackson Puckett askedi ifit was possiblet top park aj patrol carint the area tol help curtail the speeding. Mayor Gwaltney saidt thati it was goodi idea and that hel believed thej police  department had already put cars int the area.    There was noi new business from thel board. Mr. Kim introduced Mary Penny Kellya al local attorney, as the Commissioner Emig madea ai motion to adjourn; Commissioner Walker secondedandi the motion passed  new Spring Hope Chamber President.  unanimously.  Submitted by:  Hhceklc. Don Michele K. Collins Town Clerk  a G  Attest:  AyorJ Jameet Gwaltnéy    Minutes December 19, 2016  Spring Hope Board of Commissioners Special Called Meeting  As special called: meeting oft the Town of Spring Hope Board of Commissioners was. held at 7:00 p.m. in the Members present: Mayor] James Gwaltney, Commissioners Nancy Walker, Brenda Lucas, Daryl Emig,  Commissioners. Room at the Spring Hope Municipal Building.  Drew Griffin and) Leel Bissett.  Alsoj present were Town Manager] Jae Kim and' Town Clerk Michele Collins.  Mayor Gwaltney calledt the meeting to order.  Mr. Kim told thel board that three estimates had been obtained for the roof work at the Community Building. He said that one oft the estimates was: a bit more detailed but also several thousand dollars more. He: also told them that according to thej procurement) policy that had been passed some months earlier by thel board thel lowest bid could be chosen but that if they did not: agree withi it they could always decide on another one. Hes said thel lowest bid was Wayne Gupton Builders but that there were things in al bid by Baker Roofing that he would! like to discuss with Mr. Gupton to seei ift they were included in his bid. Commissioner Emig and Griffin wanted the managert to ask if venting was included or necessary, winter guard and sheeting. Mr. Kim said that he would let the board know what he found out from Mr. Gupton. Mayor Gwaltney suggested that ifl he was satisfied that] he should go with thel bid Commissioner. Bissett made ar motion to: accept thel bid from Gupton Builders contingent on thei items. that were discussed by thel board; Commissionerlucas: seconded and the motion) passed unanimously.  tos savet time; thei rest oft thel board agreed.  The meeting wasa adjourned.  Submitted by:  OF ER NORTH CAROLINA  KCKECaer Michele K. Collins Town Clerk  Attest:  #LA Swatney