Page lof8  TUESDAY, MARCH 16, 2021  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Johnnie Greene Clay Wilson Rebecca Johnson Melissa Curtis Keith Warren Joe Wesson 6:03pm.  STAFF PRESENT Chase Winebarger Julie A Good Terry Taylor Tanner Greene  CALL TO ORDER: Mayor Johnny Greene called the meeting to order at approximately  INVOCATION: Councilman Keith Warren gave the invocation.  PLEDGE OF. ALLEGIANCE: Mayor Johnny Greene led the Pledge of Allegiance. ADOPT AGENDA: Mayor Johnny Greene asked for a motion to adopt the March 16, 2021  Agenda.  Joe Wesson made ai motion, and Keith Warren seconded, to adopt the March  All were in favor.  16, 2021 Agenda.  APPROVE FEBRUARY 9, 2021 BUDGET RETREAT MINUTES: Greene asked for a motion to approve the February 9, 2021 Budget Retreat Minutes. Mayor Johnny Rebecca. Johnson made a motion, and Clay Wilson seconded, to approve the  budget retreat minutes. All were ini favor.  February 9, 2021  APPROVE FEBRUARY 16, 2021 REGULAR MEETING MINUTES: Greene asked for a motion to approve the February 16, 2021 regular meeting minutes. Mayor Johnny Melissa Curtis made a motion, and Joe Wesson seconded, to approve the February 2021  regular meeting minutes. All were in favor.  16,  APPROVE FEBRUARY 16, 2021 CLOSED SESSION MINUTES:  Greene asked for a motion to approve the February 16, 2021 closed session minutes. Mayor Johnnie Joe Wesson made a motion, and Clay Wilson seconded to approve the February 16, 2021    March 16, 2021 Page 20 of8  closed session minutes. All were in favor.  PUBLIC COMMENT: Mayor Johnny Greene asked if anyone had  comments at this time.  any questions or  Shauna Leone came in and spoke to Council regarding the rezoning of her property.  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Johnny Greene announced James March Recycle Rewards winner. A credit of thirty-two dollars ($32.00) will be Clark, added as the  current sanitation bill. No Council action was required. FINANCIAL MATTERS:  to the  HUDSON AMERICAN LEGION POST 392 DONATION REQUEST: Greene stated that the Hudson American Legion Post 392 had requested Mayor Johnnie Clay Wilson made ai motion, and Rebecca Johnson seconded, to give a donation in the oftwo hundred dollars ($200.00) to the Hudson. American Legion Post 392. All were in amount favor. SALES TAX REINVESTMENT CONTRACT: Mayor Johnnie Greene stated current contract with Caldwell County for the Sales Tax Reinvestment on June 30, 2021 and will need to be renewed. If renewed, the Sales program Tax Reinvestment expire contract will be effective starting July 1, 2021 and ending June 30, 2025. Greene stated that amount of the contract will not exceed one hundred dollars ($194,000.00) annually. The funds will be used by Caldwell County ninety-four and the Caldwell County Economic Development Commission as incentive monies for job growth development. Additionally, Caldwell County is able to use up tot threel hundred dollars ($350,000.00) of the fund annually for public purposes other than fifty economic Joe Wesson made ai motion, and Keith Warren seconded, to renew the Sales Tax Reinvestment  amount of two hundred dollars ($200.00).  a donation in the  will that the Mayor thousand Johnnie  thousand and  development.  Contract with Caldwell County. All were in favor. PARKS AND RECREATION MATTERS:  PARK ANDI RECREATION POLICIES: Town Manager Chase Winebarger stated that Parks and Recreation Department has been in contact with other local municipalities the regarding their policies and regulations in regard to all matters pertaining to Parks Recreation. After reviewing these policies and practices, we have compiled a Parks and and    March 16, 2021 Page 30 of8  Recreations Policy Manual that best fits the needs oft the Town. Policy Manual as it is presented. All were in favor.  Joe Wesson made a motion, and Clay Wilson seconded, to adopt the Parks and Recreation  PLANNING MATTERS:  CALL FOR PUBLIC: HEARING FOR: 321A REZONING: Town Planner Dustin] stated that William DI Fields and Shauna L Leone have petitioned the Town fora a Millsaps their property that is located on the edge ofthe Town of Sawmills jurisdiction to rezoning for RA-20 to G-M (General Manufacturing) to be able to put in a greenhouse. The change two from properties across the street from this property are zoned G-M. This property's current land (2) Town Planner Dustin Millsaps stated that the Town Planning Board had met on March 2021, and recommended that the rezoning procedure shall proceed forward to Town Council. 2,  use is vacant with no primary structure or use.  Rebecca Johnson made a motion, and Joe Wesson seconded, to call for a the rezoning during the April 20, 2021 regularly scheduled council  public All hearing on meeting. were in  favor.  CALL FOR PUBLIC HEARING FOR 160D UPDATES: Ashley Kale with the Western Piedmont Council of Governments stated that the new Chapter 160D of the North Carolina General Statutes consolidates current city and county enabling statutes for development  regulations (previously Chapters 153A and 160D) into a single unified places these statutes into a more logical, coherent organization.  chapter. Chapter 160D  Ashley Kale stated that the Chapter 160D is effective now, but the state governments to have until July 1, 2021 for the development, consideration, and granted local necessary amendments to conform local ordinançes to this new law. The Town of adoption Sawmills of contracted with the WPCOG to update the town's current zoning and subdivision development regulations to conform with the requirements of Chapter 160D. Ashley Kale with the WPCOG stated that during the March 2, 2021 the meeting, that thel Planning Board voted to recommend the Chapter 160D Rebecca Johnson made a motion, and Joe Wesson seconded, to call for a the Chapter 160D changes to the zoning and subdivision ordinance regularly scheduled council meeting. All were in favor.  Board zoning  Planning to the: changes  and subdivision ordinance to Council for approval.  the public hearing for during April 20, 2021  DISCUSSION:  BAD DEBT WRITE OFF: Mayor Johnnie Greene stated that the Town had a list accounts that have gone unpaid for Utility and Sanitation services. The Town does of2017 too collect payment for these accounts and recommends that Council approve the write not expect off of    March 16, 2021 Page 40 of8  the accounts. The total amount of these accounts is six thousand seven hundred thirty-five dollars and twenty-eight cents ($6,735.28). Mayor. Johnnie Greene also advised Council that included: ini the list are thirty-four( (34)accounts the Town has submitted to the NCI Debt Setoff Program for Collection. Mayor Johnnie Greene stated the Town had recovered six thousand seven hundred eighty-six dollars and forty-six cents ($6,786.46) from previous  are sufficient funds in the budget to cover this.  years. There  Clay Wilson made a motion, and Keith Warren seconded, to approve staff to write off the 20171 list ofbad debts accounts int the amount ofs six thousand seven hundred  dollars  and twenty-eight cents ($6,735.28). All were in favor.  thirty-five  METER CHARGE: FOR REPLACEMENT METERS: Town) Manager Chase stated that since changing to the new AMI meters last year, Public Works has had to Winebarger several meters due to customer negligence. The new. AMI meters have an off four hundred dollars ($400.00). Staff would like for Council to fee of five hundred dollars ($500.00), which would include the cost approve of the a meter replacing labor for any meters that have to be replaced due to customer negligence. AMI meter and Town Manager Chase Winebarger also stated that if Council approves the meter Clay Wilson made ai motion, and Rebecca Johnson seconded, tol have ai meter offive hundred dollars ($500.00) fora any AMI meters that need to bei replaced replacement due to customer fee negligence and to table the fee collections discussion until the April 2021 scheduled council meeting for Town Attorney Terry Taylor to research 20, that regularly best suit the Town with the collection oft the fees.. All were in favor.  go change approximate value  fee, how would Council want staff to collect the fee.  replacement  options  would  RECONNECTS FOR SANITIATION ONLY ACCOUNTS: Town Manager Chase to n nonpayment, only to have to go and return the can in the next pick few up sanitation the cans due that sanitation account only customers have toj pay is the past due bill. days Town and Manager only fees Winebarger stated that all other accounts are charged a reconnect fee or given an Chase pay two (2) months bills (the past due amount and the following month). Clay Wilson made a motion, Rebecca Johnson seconded, to charge a twenty-dollar replacement fee for the time to pick up and storage oft the can, return of the due amount, or the option toj pay two (2) months bills (the past due amount and can the plus the past month) to have sanitation accounts restarted. All were in favor.  Winebarger stated that during disconnects, Public Works has to  option to ($20.00) following  SPECIAL PICK-UP LIMIT: Town Manager Chase Winebarger stated that an increase in the number of special pick-ups for sanitation and brush. locations that call for a special sanitation pick up weekly. At this time, the There Town are does multiple charge for special sanitation pick-ups or standard brush pile pick-ups because in Town picked up the sanitation and went to the landfill on a regular basis. Now, Public the past Works the is having to make trips to the landfill daily due to all the special sanitation and brush ups, which is costing the Town extra money in tipping fees, fuel and truck maintenance pick- charges. Town Manager Chase Winebarger stated that in order to off set the increased costs  there has been  not    March 16, 2021 Page 5 of8 ofseventy-  the Town is incurring, staff would like to limit the number of special sanitation pick-ups and standard brushj pick-upst tos six (6) free pick-ups per calendar year and then a charge Rebecca Johnson made a motion, and Keith Warren seconded, to limit the number of sanitation and standard brush pick-ups to six (6) a year and any pick-up after the six special free will be charged seventy-five dollars ($75.00) per pick-up. All were in favor.  five dollars ($75.00) per every pick-up after the initial six (6).  (6)  BRUSH PICK-UP POLICY: Town Manager Chase Winebarger stated that for the past few years, the Town has been able to dispose oft the brush locally for a monthly cost to the but that facility has now closed, SO the Town is having to take the brush to the Caldwell Town, County Landfill. The Caldwell County Landfill charging a tipping fee off fifty dollars and one cent ($50.01) per ton. With the increase of cost for tipping fees, fuel and maintenance, the Town can no longer afford toj pick-up brush larger than a standard pile for free. Town) Manager Chase Winebarger stated that staffhave worked to come up with the following  changes:  Limb diameter should be no larger than three (3)i inches in diameter (changing it from Iflarger then standard requirements, there will be a minimum charge of one hundred  four (4) inches in diameter) fifty dollars ($150.00) per load.  Clay Wilson made a motion, and Joe Wesson seconded, to adopt the following Brush Pick- 1. Due to the volume of requests, work orders for brush pickup are handled in the order that they are received. When possible, brush pickup will take place within three (3) business days of receipt of the work order. Ifnot possible to attend to within three (3) business  Upl Policy:  days, brush will be collected as soon as possible.  2. Brush will only be collected ifiti is left on the curb with all cut ends turned toward the 3. No brush from commercial tree trimming companies will be accepted or any  street. out oft town.  brushfrom  4. Limbs should be no larger than three (3) inches in diameter and the entire brush should be no longer than five (5) foot wide by five (5) foot tall by twelve (12) long. Tree pile trunks, logs, and stumps will not be collected and must be separated out from the brush to  collected.  be  5. Ifbrush pile is larger than standard requirements there will be a minimum charge of one  hundred fifty dollars ($150.00) per trip. All fees must be paid in advance.    March 16, 2021 Page 6of8  All were in favor.  PUBLIC COMMENT: Mayor Johnny Greene asked if anyone had any questions or  comments at this time. No one wished to speak. UPDATES:  FEBRUARY CODE ENFORCEMENT REPORT: Town Planner Dustin  stated  that there are four (4) code enforcement cases open:  Millsaps  Teresa Annas Compton, 4486 Sawmills School Road. Abandoned Mobile Home/Garbage and Rubbish. Town Planner Dustin Millsaps stated he received a complaint on January 13, 2020. Town Planner Dustin Millsaps stated that a NOV letter was sent out on January 23, 2020 with a deadline of February 10, 2020. Town Planner Dustin Millsaps stated that the trailer is not finished and located on the same property as the Compton house that the Town abated in 2018. Town Planner Dustin Millsaps stated that staff will investigate and work with attorney for possible courses of abatement. Town Planner Dustin Millsaps stated that one (1) of Ms. Compton's sons is scheduled to meet with staff in late February to work towards getting the property in his name and get the property cleaned up. Town Planner Dustin Millsaps stated that staff has is waiting for Ms. Compton's son to schedule a time to come in and speak with staffregarding this] property. Town Planner Dustin Millsaps stated that condition with extremely high grass and would recommend demolition. Town Planner Dustin Millsaps stated that he has been in contact with Town Attorney Terry Taylor and former Town Planner to get all the evidence for this property. Town Planner Dustin Millsaps stated that on February 19, 2021, the title search process had been started with Town Attorney Terry Taylor. Town Planner Dustin Millsaps stated that on March 11, 2021, there were three (3) heirs found from the title search process and Denise Dotson/William S Annas, II, 4095 Gatewood Dr. Abandoned Mobile Home/Minimum Housing. Town Planner Dustin Millsaps stated that a complaint was received on March 5, 2020, and a regular NOV letter and a certified NOV letter was sent on March 5, 2020, with a deadline of March 23, 2020. Town Planner Dustin Millsaps stated that the mobile home has been sprayed painted and has an apparent tenant, however, the water meter has been pulled from the property. Property was cleaned up. However, Mr. Annas informed Town Planner Dustin Millsaps that a new tenant has moved in the mobile home. Town Planner Dustin Millsaps stated that a second NOV letter was sent on May 15, 2020 with a deadline of June 15, 2020 for additional garbage on property. Town Planner Dustin Millsaps stated that staff will  he went by the property on September 10, 2020 and the  property is still in same  letters had been sent out to all three (3) heirs;    March 16, 2021 Page 7of8  investigate and work with Town Attorney for possible courses of abatement. Town Planner Dustin Millsaps stated that he went by the property on September 10, 2020 and all garbage has been picked up, however, the house has multiple windows smashed out which is now a minimum housing violation. Town Planner Dustin Millsaps stated that he spoke with property owner and hej plans on removing the trailer on November 5, 2020. Town Planner Dustin Millsaps stated that he spoke to William S Annas, II, the property owner, on. November 5, 2020 and his plans are removing the mobile home. Town Planner Dustin Millsaps stated that he tried to get in touch with property owner William S Annas, II four (4) times from November 5, 2020 to November 19, 2020 before he would answer the phone for him again, and Town Planner Dustin Millsaps stated he informed property owner Williams S Annas, II that the Town would have to pursue moving the mobile home or fines would occur for him. Town Planner Dustin Millsaps stated that he talked to property owner William SAnnas, II on December 8, 2020 and was informed that the property owner had been in contact with an attorney about removal oft the mobile home. Town Planner Dustin Millsaps stated that on January 7, 2021, he spoke with property owner William S Annas, II and the property owner stated that he had not worked with his attorney because his attorney had been quarantined multiple times. Town Planner Dustin Millsaps stated that on 2/7/21 he talked with property owner William S Annas, II, again and Mr. Annas stated that hei iss still talking tol his attorney about getting the issue Annie Newton/Mary Austin, 4438 Jess Dr. Rubbish. Town Planner Dustin Millsaps stated that a complaint was received on February 25, 2021. Town Planner Dustin Millsaps stated that there was trash seen piling up on the porch. Town Planner stated  handled;  aNOV letter was sent out and the issue was fixed immediately.  No Council action was required. COUNCIL COMMENTS:  Keith Warren wanted to thank everyone for coming out. Joe Wesson wanted to thank everyone for coming out.  CLOSED SESSION PURSUANT TO N.C.G.S. 143.318-11(A)03): Clay Wilson made a motion, and Joe Wesson seconded, to go into closed session N.C.G.S. S 143.318-11(a)03) at approximately 7:00pm. All were in favor.  Greene asked for a motion to go into closed session.  Mayor Johnnie to pursuant  Rebecca Johnson made a motion, and Clay Wilson seconded, to come out of closed session  at approximately 7:45pm. All were in favor.    March 16, 2021 Page 8of8  VETERANS PARK PAVING: After coming out of closed session, Town Manager Winebarger stated that the FY 2020/2021 budget the Town budgeted conservatively that Chase the parking lot at Veterans Park can be completed during the FY2020/2021  and not budget have parking  to wait until FY 2021/2022.  Keith Warren made a motion, and Joe Wesson seconded, to start the Veterans Park  lot project immediately. All were in favor.  COUNCIL ADJOURN: Mayor Johnnie Greene asked for a motion to adjourn. Clay Wilson made a motion, and Keith Warren seconded, to adjourn the  in favor.  meeting. All were  The meeting was adjourned at approximately 7:48pm.  M A SEAL LVL1988 C PIA:  5 Town Clerke!  Mayor  SAe  Gpdtnd