55  Minutes January 6, 2020  Spring Hope Board of Commissioners Meeting  Aregular meeting of the Town of Spring Hope Board of Commissioners was held at 7 p.m. in the Members present: Mayor James Gwaltney, Commissioners Brenda Lucas, Brent Cone, Drew Griffin and Prudence Wilkins. Commissioner Ricky Tucker was absent. Also] present were Town Manager. Jae Kim, Town Clerk Michele Collins, Town Attorney Mark Edwards, Spring Hope Officers Nate Barbour and Tim Bell and Chief Nate Gant. Visitors present were CPA Scott May, Veronica Cooper, Ethan Vester, Reverend and Mrs. Pope Thel local newspaper visitors included Mark Cone from Southern Nash News, Lindell Kay from  Commissioners Room at the Spring Hope Municipal Building.  and Matthew Littell from Envirolink.  The Wilson Times and Kendra Jones from the Nashville Graphic. Mayor Gwaltney called the meeting to order and led the pledge. Commissioner Griffin seconded and the motion passed unanimously. Commissioner Cone seconded and the motion passed unanimously.  Commissioner Lucas made a motion to accept the minutes of December 2nd 2019 as written; Commissioner Griffin made ai motion to go into Public Hearing to discuss 20191 RZ-03;  Public Hearing  Mr. Kim said that the town sponsored rezoning was for six parcels on East Nast Street. He said that currently the plots on that side of town were: zoned R-8. Mr. Kim said] he did a little research and found that across the street the parcels are zoned General Business. He said that he could not: find a reason why the parcels on both sides were: not General Business since there were commercial businesses including Nash County ABC and Dollar General located there. He said that proper noticesi in the paper about the rezoning were published. He said that the Commissioner Griffin asked if the home that was. located on that side of the street would also be zoned General Business. Mr. Kim said that the property owner had come to see him and askedif the new: zone would keep her from rebuildingi if something would happen tol her home. Mr. Kim said that new: zoning would not keep her from rebuilding if that were to become necessary. Commissioner Wilkins asked if thei rezoning would affect thel homeowner's property value. Mr. Kim said that he suggested that the homeowner go to the county and found out about the Ms. Deak said that she thought that there would be a difference between the commercial and residential property as far as taxes. Mr. Kim told her that commercial and residential are both taxed at. .67 per $100.00 value and that the county was responsible forl how much the property  proposed rezoning would not negatively affect the area.  property value.  was worth.    5  Commissioner Wilkins asked: ift there were other interested parties would they be alternates now or did the board already have alternates. Mr. Kim said that there were already alternates in place and that this request would. keep all the same members and alternates. He said thati it would just give the two people the chance tos serve a full term. Commissioner Cone said that he Commissioner Cone made aj motion to keep Planning Board members Blanchard and Tingler on foraf full 3 year term; Commissioner Lucas seconded and the motion passed unanimously.  didn't see aj problemi in allowing the twoi members to continue to serve.  Town Attorney Mark Edwards had no new business.  Matthew Littell gave the report from Envirolink. Commissioner Wilkins asked what was going on with the leaf and limbj pickup. Matt said that there were mechanical issues but that they were working on as solution. Commissioner Cone said that he understood that things happen butt that the town was. looking bad during Christmas. He said that he thought it would) be a good idea for Envirolink to send a supervisor and or manager to a meeting to discuss some oft the Chief Gant said that the month of December was quite quiet. He said that there were two checkpoints that resulted: in four charges. Chief Gant also said that Spring Hope participated in the Booze It and Lose It Campaign and eleven citations were given out due to the vehicle stops. He also mentioned that the Police Department sponsored 9 families during the Shop with a Cop Mr. Kim told the board that the Main Street Conference would be held in New Bern March 10th through the 12th. Hei invited the board to attend and said that he would need to. know soon who was going sol he could make arrangements. He said that it wouldn't cost the town anything Mr. Kim said that the town would be doing a sidewalk repair project for existing sidewalks. He said that currently it was too cold to begin but that once all the quotes and sites were selected Mr. Kim said that the new playground equipment had arrived and that it would be kept in the  issues with the board.  campaign.  because the town. had a grant that would pay for the cost.  the project would begin sometime in March. locked area down by the truck shed. There was no: new business byt thel board.  Commissioner Griffin made a motion to adjourn; Commissioner Lucas seconded and the motion  passed unanimously. Submitted by  Attested  PING 00 S)  MAAKE du Michele Collins Town Clerk  III  #dgs    57  Minutes February 3, 2020  Spring Hope Board of Commissioners Meeting  Ar regular meeting of the Town of Spring Hope Board of Commissioners was held at 7 p.m. int the Members present: Mayor James Gwaltney, Commissioners Brenda Lucas, Ricky Tucker, Drew Also present were Town Manager Jae Kim, Town Clerk Michele Collins, Town Attorney Mark Visitors present were. Beth Baines, Savonia Richardson Veronica Cooper, Phillip Mills, Reverend The local newspaper visitors includedI Lindell Kay from The Wilson Times and Kendra Jones  Commissioners Room at the Spring Hope Municipal Building. Griffin and Prudence Wilkins. Commissioner Brent Cone was absent. Edwards, Spring Hope Officers Tim Bell and Chief Nate Gant. and Mrs. Pope and Matthew Littell from Envirolink.  from the Nashville Graphic.  Mayor Gwaltney called the meeting to order and led the pledge.  Commissioner, Lucas made aj motion to accept the minutes as written; Commissioner Griffin Andrew Hagy the Nash County Economic Development Director introduced himself tot the board. Hei told them that he was. looking forward to working with the towns: in Nash County. He also said that he was going tol be targeting the commercial: real estate companies in Raleigh and let them know what's going on in Nash County. He said that his office would be buildinga Mr. Kim said that he contacted all oft the current tree board members as it pertained to changing the current code of ordinances regarding the tree board. Mr. Kim said that thel board had two options that related tot the tree board. He said that they could leave it as: is and appoint new members or revamp the structure and merge with the Downtown Development Board. Commissioner Wilkins asked what the issues were with the one: member of the tree board that was against the Downtown group. Mr. Kim said that the member thought its should stay likei it was and was unhappy with some oft the things he thought the Development group was doing. Mayor Gwaltney asked ift the tree board would advise the Development board. Mr. Kim said that the Downtown group would be the new tree board and would: have subcommittee members Mr. Kim said he didi research andt that originally the town: formed thet tree board sO that they could become a tree city. Commissioner Griffin asked ifi merging the tree board with the Development group would stilll help the town qualify as a tree city. Mr. Kim said that it should not be an: issue since the tree board wasj just being merged and not dissolved. Commissioner Lucas asked why the original conversation started about the tree board. Mr. Kim said that it stemmed from a discussion on who was: responsible. for the trees and shrubs around  seconded and the motion passed unanimously.  new website for economic development in the county featuring each town.  that would likely be some oft the old tree board members.  the town.    51  Commissioner Griffin made ai motion to: move the tree board in to thel Downtown Development; Commissioner Wilkins askedi ift thet treel board members would be used as consultants and Mr.  Kim said yes.  Commissioner Wilkins seconded and the motion passed unanimously.  Town. Attorney Mark Edwards had nothing new.  Matthew Littell from Envirclink introduced John Mullis the Business and Relationship Manager for Envirolink. He said he was there to answer: any question and that Envirolink was very interested: in thet town's concerns. He said he had already met some oft the town staff and would hang around aftert the meeting to meet and speak to everyone. Matthew gave the monthly report. Mayor Gwaltney asked how was it possible that according to thei report more water was sold then was) pumped out oft the ground. Mr. Littell said he would find out why there wasa Police Chief Nate Gant told the board that there were only a few items during the month of January. He said that while on patrol several charges for possession of marijuana, paraphernalia and cocaine were executed. He said there were also two charges ofDWI one of which resulted Mr. Kim informed the board that he would be attending the NC City and County Managers Lastly Mr. Kim told the board that the new playground equipment. had been delivered and that  discrepancy.  inacaraccident.  seminar. He said he would be gone from the 5th toi the 7h of February.  its should be installed by the end of the month. There was nol new business from thel board.  Commissioner Griffin made a motion to: adjourn; Commissioner Tucker seconded and the  motion passedunanimously.  Submitted by  SPRING 9 wi 3)  Attested  Hhhkelsa Michele Collins Town Clerk  Phpe    so  Minutes March 2, 2020  Spring Hope Board of Commissioners Meeting  Ar regular: meeting of the Town of Spring Hope Board of Commissioners was. held at7 p.m. ini the Members present: Mayor James Gwaltney, Commissioners Brenda Lucas, Ricky Tucker, Brent Also present were Town Manager Jae Kim, Town Clerk Michele Collins, Town. Attorney Mark Visitors present were T.C. Morphis, John Clark, Diane Tucker, Veronica Cooper, Ethan Vester, Thel local newspaper visitors included Mark Cone from Southern Nash News, Lindell Kay from  Commissioners Room at the Spring Hope Municipal Building. Coneand Prudence Wilkins. Commissioner Drew Griffin was absent. Edwards, Spring Hope Officer Tim Bell and Chief Nate Gant. Kevin Varnell, Gerald Ridzon and Matthew Littell from Envirolink. The Enterprise and Kendra Jones from the Nashville Graphic. Mayor Gwaltney called the meeting to order and led the pledge.  Commissioner Tucker: made ai motion to accept the minutes of the February 3-d meeting as written; Commisionerlucas: seconded and the motion passed unanimously. Trey Wright the new Nash County Deputy Health Directori introduced himself tot thel board. He said that ift there was anything that he orl his staff could do as far as health concerns he would be happy tol help. He also said that animal control was part of their offices and made the board Mr. Kim asked thel board tol look at a letter of support request that he received from aj planner who would like to develop projects along US 64. He said that the NCDOT was going to submit Commissioner Cone made ai motion to approve thel letter ofs support; Commissioner Wilkins Mr. Kim asked the board to. look at Resolution #2020-01 which was the: request to go ahead with the Spring Hope sidewalk project. He reminded the board that the project would be funded by the Powell Bill. Kevin Varnell with Stocks Engineering told the board that there were threel bids fort the job. He said that the lowest bid was: from Marshall's Construction for $9.25 per square. foot and that Stocks was recommending taking Marshall's bid. Commissioner Wilkins said she noticed that on the map there were a lot ofy yellow lines and wanted to know if they would all be replaced. Mr. Varnell said that once the project was started they would decide which sidewalks needed complete replacement and which could be repaired with a grinding method. Mayor Gwaltney asked if the cost would be the same; Mr. Varnell said the quote was for worst case scenario and that it would: not exceed the price stated. He said that as long as the  aware that therel had been some changes to the tethering guidelines.  af federal grant application for thej planner's company. seconded and the motion passed unanimously.  weather cooperated the work should begin by the end of April.    Commissioner Tucker made al motion to accept thel bid from Marshall Construction; Commissioner Lucas seconded and the motion passed unanimously. Mr. Kim told thel board that NW Poole well company was preparing to use: a test pump and camera at the old Poplar St. well. Kevin said that the test wasi the first step and then after those results were in the board would have to decide whether to proceed or look into a different site. Mr. Kim said that Stocks Engineering was also working with the owners oft the future Bojangles Commissioner Tucker made aj motion to goi into Public Hearing for ZTA200.P2Commisione: Mr. Kim told thel board that the text amendment was concern blithe in both the residential and business zoning districts. He said that the new: requirements in Attachment A had been TC Morphis from the Brough Law firm showed the board andj publical PowerPoint pertaining to the new: regulations laid outi in Attachment A, Buildings and Building Regulation. Mr. Morphis said that he was there to answer any questions that the board or the public wanted to ask. Hei reminded thel board that just because they may past the new amendment it did: noti mean that the town Was obligated to spend al lot of money right away. Some of the costs hei mentioned were from hiring a code enforcement contractor, inspections and demolishing buildings that did not meet code. He said that ai minimum housing code inspection would come from the town but could also come from a complaint by five residents. He also reminded thel board that an indoor inspection could only take place ift thej property owner or occupant invited the inspector ont the Mr. Morphis said that dilapidated VS a deteriorated determination on buildings was. leftupt to the town's discretion. He said that after the determination on the building the owner, is given a chance to comply andi ift they don't the town would have the right to do what they think is right for the property. Hei mentioned that after the town took its action then they could charge civil penalties on property owners who doi not comply and also put a lien on the property to recoup Mr. Morphis said that the town will have tol be willing to set aside funds for abatement and Commissioner Cone asked: ifit was better tol hire an enforcement code contractor or havé the stafft to doit. Mr. Morphis said that hel has seen both ways and that hel has seen al lot of positive Commissioner Cone made a motion to close the public hearing; Commissioner Lucas seconded Commissioner Cone made a motion to that 2019-ZTA-07: is not inconsistent with comprehensive plans that have been adopted by the Town of Spring Hope; Commissioner  project. No one had questions for Mr. Varnell. Cone seconded and the motion passed unanimously.  compiled through many meetings with various boards.  property or with an administrative warrant.  the costs. demolition.  outcomes with aj part-time contractor to start. and the motion passed unanimously.  Tucker seconded and the motion passed unanimously.    67  Commissioner Cone made aj motion that 2019-ZTA-07: isI reasonable andi in the public interest; Commissioner Cone made a motion that The Town of Spring Hope Board of Commissioners does recommend the amendments to Chapter 6; Commissioner Lucas seconded and the motion Spring Hope Chamber Vice President Ethan Vester gave the updates for the Chamber. He said that the first meeting went well and that they decided toi meet the fourth Monday night of each month. He reminded the board that Pine Street Market was handling the Community Yard sale fort the Chamber. He said that application for Food and Craft vendors. for the festival were available at the Chamber office. He said that the LPA would now be open during lunch and that Wildlife and Fishing licenses would also be available through their office. Commissioner Wilkins asked if they had seen any more business at the LPA; Mr. Vester said there were some upward trends. Commissioner Lucas askedi ift the Chamber was considering rides for the festival. Mr. Vester said that due to space and financial limitations rides would probably not be available  Commissioner Tucker seconded and the motion passed unanimously.  passed unanimously.  for the 20201 Festival.  Town Attorney Mark Edwards had no. new business. Matthew. Littell from Envirolink gave the monthly report.  Detective Bell gave the report fort the police department. He said that there was: a disturbance: in the 5001 block of South Pine. He said that forcible entry was observed and that aj possible suspect was identified.. Additionally he said that new police software had gone live that day. He told the board that all agencies that used Nash County communications would bei using the new Mr. Kim told the board that the town won both oft the AIA grants for water and sewer. He said thati it would update maps and the Capital Improvement Plan as well as test lines. Lastly he remindedi thel board that he along with several members oft the Chamber and Downtown Development would be attending thel Main Street Conference. He also told the board that there  Zuercher software.  would be ai ribbon cutting ceremony for the new park on March 14th  There was no business by the board.  Commissioner. Lucas made a motion to adjourn; Commissioner Cone seconded and the motion  passed unanimously.  Submitted" by  Attested  AINGHOPE  Whukle Cna Michele Collins Town Clerk  Mayor  II  deye    64  Minutes Spring Hope Board of Commissioners Special Called Meeting April 2, 2020  Aspecial called meeting of the Town of Spring Hope Board of Commissioners was. held at 3p.m. Members present: Mayor James Gwaltney, Commissioners Brenda Lucas, Ricky Tucker, Brent Also present were Town Manager Jae Kim, Town Clerk Michele Collins, Town. Attorney Mark  in the Commissioners Room at the Spring Hope Municipal Building.  Cone, Prudence Wilkins and Drew Griffin. Edwards and Chief Nate Gant.  Mayor Gwaltney called the meeting to order and led the pledge.  Mayor Gwaltney said the meeting was to extend the current Executive Order 121 that was issued by Governor Cooper. He told the board that he wanted stores: in Spring Hope that sold groceries to adhere to stricter polices during the pandemic as outlined: in Spring Hope  Resolution 2020-02.  Her read the resolution thatnamed Food Lion and Dollar General as thei main stories targeted for the stricter: restrictions. He said that the resolution would restrict the first hour ofs shopping from 7am to 8am to customers 62 and older only. Thei resolution also said that the police would enforce the order and instructed stores to] place markers on: floors near checkouts to enforce social distancing. Resolution 2020-02 ended. stating that the Town of Spring Hope would fully enforce all of Executive Order] 121 as well as Spring Hope Resolution 2020-02 until the executive order was rescinded ori if the Board of Commissioners saw al need for further resolutions. This Commissioner Cone said he thought the resolution was great but) he was wondering about other people that were atl high risk with health issues. Commissioner Wilkins said that it may be harder when it concerned someone's health condition since that was aj private matter. Chief Gant said that he noticed when hel had been at Food Lion in the early morning that many of the people there were older. He said also that he observed many more people there that knew a truck] had come in and they were rushing the meat counter, toiletries and: medicine aisles. He felt likei ifthat first hour could help aj person whoc couldn'tmaneuver as fast would be well worth it. Mayor Gwaltney said he had spoken with Food Lion and Dollar General and they were on board with doing whatever was necessary tol help. Mayor Gwaltney asked Town. Attorney Mark Edwards ifl he felt as: if the town was boarding age discrimination. Mr. Edwards said that the town could faces some legal issues but that Food. Lion and Dollar General would notl be hurt. Commissioner Cone made a motion to pass Resolution 2020-02; Commissioner Griffin seconded  resolution will begin April 6th2020.  and the motion passedunanimously.    Commissioner Cone made a motion to adjourn; Commissionerl Lucas seconded and the motion  passed unanimously.  Submittedl by:  Whhbl. Ca: Michele K. Collins Town Clerk  SPRIN aa  Attest:  fpe    67  Minutes May 4, 2020  Spring Hope Board of Commissioners Meeting  Aregular meeting oft the Town of Spring Hope Board of Commissioners was held at 7 p.m. at the Members present: Mayor James Gwaltney, Commissioners Brenda Lucas, Ricky Tucker, Brent Also present were Town Manager] Jae Kim, Town Clerk Michele Collins and Town Attorney Visitors present were Karen White, Kevin Varnell from Stocks Engineering and Mike Tolson Thel local newspaper visitors included Mark Cone from Southern Nash News, Lindell Kay from  Spring Hope Community Building. Cone, Prudence Wilkins and Drew Griffin.  Mark Edwards.  from Mack Gay Associates.  The Enterprise and Kendra Jones from thel Nashville Graphic. Mayor Gwaltney called the meeting to order and led the pledge.  Commissioner Cone made aj motion to accept the minutes of Regular March 2nd Meeting and the April 2nd Special Called Meeting; Commissioner Wilkins seconded and the motion passed Mr. Kim asked the board to consider renewing the contract for May &I Place CPA firm. He said that the contract was the same as. last year to] perform the audit at: a price of $14,500.00. Commissioner Griffin made ai motion to approve the contract with May & Place; Commissioner Mr. Kim asked the board to consider a contract with Mack Gay and. Associates. He said that they would handle the AIA grant for Water and Sewert that the town. had received. Mayor Gwaltney askedi if there was any cost to the town. Mr. Tolson from Mack Gay said that the towns out of pocket cost are $2,250.00 pers grant which would total $4,500.00: for the entire combined $300,000.00 grant. He also said that there were some: matching in-kind services but that would not cost: money it would bel based on the time spent with the manager or the office staff. Commissioner Wilkins askedi ift thej price would change and Mr. Tolson said that the Commissioner Griffin made a motion to approve the contract with Mack Gay and Associates for the AIA Water and Sewer grant; Commissioner Cone seconded and the motion passed. Chamber President Karen White told the board that they had 42 members of the chamber which also included 8: new businesses. She said that they had not been doing any recruiting due tot the Corona virus. She also mentioned that the current state oft things resulted: in the cancelation of the yard sale and that thes status of the Pumpkin Festival was: in question. She said that the LPA was struggling a. little due to the fact that one of the workers had quit.  unanimously.  Lucas seconded and the motion passed unanimously.  $4,500.00 was the only cost.    65  Mr. Kim present Budget. Amendment 2020-02 which would transfer the insurance: money received for the damage to the Dodge Durango tot the Police Department for the cost oft thel bill. Commissioner Griffin made ai motion to approve amendment 2020-02; Commissioner Lucas Mr. Kim presented the draft copy oft the 2020-21 budgets. He said that all ofthe data for the revenues were not in yet and that with the current state oft the economy. he wasn'tsurei if the town could meet what he was proposing. He said that salaries and benefits were 309 ift the budget and that hei included a cola/merit raise for each officer to total $3,000.00 a year. He said that they were concerned about officers beginning pouched by other agencies and wanted to try tol be competitive. Mr. Kim also said that he had included: money fora aj part time worker fort the administration side along with $1,000.00 for the staff. Mr. Kim asked the board to set a date for late] June to approve the budget; he said that some of the revenue numbers should be inl by then. Mayor Gwaltney said that he would rather wait and see as things change with COVID19and  seconded and the motion passed unanimously.  work schedules. Envirolink Report Nor representative Was] present.  Town Attorney Mark Edwards had no new business.  Mr. Kim said that there were two reports available ini the packets. Commissioner Griffin and Cone asked what the status oft the street repair was. Mr. Kim said that the plan was to repair some oft the potholes in town with coldj patch until the asphalt work could be done. Mayor Gwaltney asked: ifMr. Kim would check on1 the discrepancy between the water produced and  sold sO that it could be addressed. Mr. Kim gave the Police Chief's report.  Commissioner Cone askedi if the restrictive hours for the stores were working. Mr. Kim said that initially there was some: minori issues with people who did not: meeting the requirements for the  early shopping. Managers' Report  Mr. Kim said that NW: Poole would be testing the Poplar Street well site to determine whether Mr. Kim also mentioned that GFL formerly Waste Industries was] proposing a. .36 cent increase per customer for the cost of recycling. He said that they were also requesting a. 3% increase asi it pertained to the CPI index. He said that the recycling fee would increase the monthly bill for the town. Commissioner Wilkins said that she Was concerned how the increase would affectthe residents. Mayor Gwaltney said that he understood that the town would absorb the cost: and] Jae said that was correct. Mr. Kim said that he would request that the representative from GFL Commissioner Cone made aj motion to goi into closed session; Commissioner Griffin second and  itis still a viable option for the town.  attend the next: meeting. the motion passed unanimously.    69  Closed Session  Commissioner Tucker: made a motion tog go back into open session; Commissioner Griffin Mayor Gwaltney asked ift there was any new business. Commissioner Wilkins askedi ifj people were canceling the Community Building rentals due to COVID! 19. She also asked if refunds were being given; Mr. Kim said that refunds were issued. There were: no otheri items. Commissioner Cone: made aj motion to adjourn; Commissioner Lucas seconded and the motion  seconded and the motion passed.  passed unanimously. Submitted by:  GTaEs  E Wubelel L  NORTH n CAROLINA  Michele K. Collins Town Clerk  Attest:  Pr    13  Minutes June 1,2 2020  Spring Hope Board of Commissioners Meeting  A1 regular meeting of the Town of Spring Hope Board of Commissioners was held at7 p.m. ati the Members present: Mayor James Gwaltney, ( Commissioners Brenda Lucas, Brent Cone, Prudence Also present were Town Manager Jae Kim, Town Clerk Michele Collins, Town Attorney Mark Visitors present were Matthew Littell and Jarod Thompson from Envirolink, Clinton Hedgepeth, Dexter High, Douglas Cannady, Ray Wilkins, Chamber President Karen White, Thel local newspaper visitors included Mark Cone from Southern Nash News, Lindell Kay from  Spring Hope Community Building.  Wilkins and Drew Griffin. Commissioner Ricky Tucker was absent.  Edwards and Chief Nathan Gant.  Kevin Varnell from Stocks Engineering and Mrs.J Jean Deak. The Enterprise and Kendra) Jones from the Nashville Graphic. Mayor Gwaltney called the meeting to order and led thej pledge.  Commissioner Griffin made al motion to accept the minutes of the May 4th, Commissioner: Lucas The owner of Clinton's excavating who currently holds the contract for opening and closing graves for the Town of Spring Hope Clinton Hedgepeth addressed the board. He said that he was aj native of Spring Hope and Was there to: represent himself and the town as their contractor. He said that he didn't feel as though the cemeteries were being maintained as far asl lawn maintenance. He mentioned that the grave that had been seen on. Facebook was repaired with 241 hours ofi it being reported. Mr. Hedgepeth said that he submitted plans to establisha a driveway at Meeks. He said thati it was never: finished even though the new section had been opened years earlier. He said that he was willing to help form a committee tol help Meeks since Oakdale already had a group helping. Commissioner Wilkins said that the condition oft the driveway at Meeks was inl bad shape when it: rained. Mr. Hedgepeth said that the drains at the cemetery needed tol be cleaned and repaired. He said that the level of work would require fees and approval. Commissioner Cone thanked Clinton for immediately taking care oft the grave Mr. Kim asked the board to look at the new 2020-2021 contract forl legal services from Fields Commissioner Griffin made aj motion to approve the contract with Fields and Cooper; Pat Luce from GFL joined thei meeting from the phone. He said that GFL was] proposing a CPI increase and recycling fees. He explained that the fees GFL paid for recycling had increased to the point that they needed toi raise fees for the town. He said that the CPI increase would add an  seconded and the motion passed unanimously.  issue that was: reported.  and Cooper. He said that the contract had not changed.  Commissioner Lucas seconded and the: motion passed unanimously.    cost. Mr. Kim said that the town would absorb the cost which would  extra 39 to the monthly not see an increase in costs. the residents did not see higher bills. thet motion passed unanimously.  month. He saidt this would mean that the residents would  be approximately 0.77 pera account Commissioner per Wilkins said she was fine with the increase as long as Commissioner Griffin made ai motion to accept thei increases; Commissioner Cone secondedand Mr. Kim presented an amendment to the Town of Spring Hope Sidewalk project. He said that  financial request that was approved for $23,689.25 would not fixi most oft the  the original sidewalks that needed  work  new)  was $42,716.50. Mr. Kim reminded the  and that the price  Commissioner Griffin asked  board that Powell Bill funds would cover the cost oft thes sidewalks. ifthis were tol be approved would the town be short changing another project. had Engineer not been Varnell said that other projects maybe be pushed back but that the sidewalks repaired ini many years due tot the funds being used: for street repair. Commissioner there was he agreed that the sidewalks needed work. Mayor Gwaltney asked how much money Powell Bill inl Powell Bill. The clerk said that there was approximately $150,000.00: reserved for the sidewalk work. Mayor Gwaltney asked ift there would be any hotp patch work done during Mr. Kim said that some oft the patch work would be done during the project. Commissioner Griffin made al motion to approve the amended sidewalk project; Commissioner Lucas seconded and the motion passed unanimously.  Kevin Griffin said  project;  Mr. Kim asked the board tol look at the agreement with the Down Eastl Home Consortium. He reminded the board that the town Was already part oft the group and thatt this would just be a renewal. He said that this would enablet the town tol be notified when there are: funds and  Commissioner Wilkins asked how this helps the town and the Mr. Kim said that the funds would assist. low tor moderate income rehabilitation. also said that when thej  programs available forHUD. need residents that may residents with! homeownership or residents.  help.  had program available for  He  available funds the town would publish on the website andi have applications Commissioner Lucas made a motion to approve the Down East Home Consortium; Commissioner Wilkins seconded and the: motion passed unanimously. wastewater grant. He said that a resolution wasi necessary Commissioner Cone seconded and the motion passed unanimously. Commissioner Cone seconded and the motion passed unanimously.  asked board to consider accepting the funds from DEQfort the AIA water and  Mr. Kim  the  to1 receive them.  Commissioner Griffin: made ai motion to accept the funds for the water part oft the grant; Commissioner Griffin made al motion to accept the funds for the wastewater part of the grant;  the water sewer and tax write-offs, discoveries and releases as well as the  Mr. Kim presented  request toj publish delinquent taxes. and the motion passed unanimously.  Commissioner Griffin made ai motion to approve the write-offs; Commissioner Lucas seconded    Commissioner Griffin made ai motion to advertise the outstanding 20191 taxes; Commissioner Commissioner Griffin made a motion to approve the discoveries and releases; Commissioner Mr. Kim told the board that Nash County. let them him know that they would be opening the baseball field but that thej playground equipment, basketball courts and bathrooms would still be closed. Commissioner Griffin asked why the bathrooms would: not open; Mr. Kim said that they county just didn'thave the staff to constantly clean them. Commissioner Lucas asked how thet town would continue to keep people off the equipment ifs some oft the other parts were open. Mr. Kim said that the county is going to mark off the playground. Commissioner Cone said he felt like people would stay away ift the whole thing was taped off, Mr. Kim saidt that the county is willing tol block off the equipment. Commissioner Cone said he wanted toi follow the county's recommendation as far asl having thel baseball field open; Commissioner Lucas said the whole Commissioner Griffin made ai motion to. follow the county's recommendation; Commissioner Cone seconded and the motion passed with a 3tolvote. Commissioner Lucas voted against the Mr. Kim asked the board to consider Resolution 2020-03 declaring older Wi-Fil boxes as surplus Commissioner Cone made ai motion to accept Resolution 2020-03; Commissioner Griffin Commissioner Cone made ai motion to open the Public Hearing to discuss the 20-21 fiscal year budget ordinance; Commissioner Griffin seconded and the motion passed unanimously.  Cone seconded and the motion passed unanimously. Cone seconded and the motion passed unanimously.  playground should remain closed.  motion. property.  seconded and the motion passed unanimously.  Public Hearing  Mr. Kim told the board that there were: no changes in the budget sincel he presented: it earlieri in March. He said that the tax: rate would remain $. .67 per $100.00 valuation, General Fund was $1,158,800.00 and Water/Sewer was $472,500.00. He said that the budget includeda a COLA: for all employees. He said also that the COLA and a raise that would equal $1,000.00 for Admin staff and $3,000.00 for Police Officers. Mr. High asked why there were: no. African American police officers especially with the racial balance of Spring Hope. Chief Gant said that it was hard to get minorities to come to a small town like Spring Hope due to the fact that they willi make more money somewhere else. He did say that he had just hired a part time black officer that he had bonded with in the academy. He said that he didn't have a full time position and was SO glad Anthony High from the public asked about the park. He wanted to know why thel baseball field would be open and not the basketball court. He said the perception oft the not opening would basketball court but having an open baseball would be negative. ChiefGant said] he would be willing to help out with police presence to: make sure the courts did not getovercrowded. Mayor Gwaltney said that the topic could be revisited ift thel board wanted too.  that he could atl least havel him part time.    Mayor Gwaltney said that he would entertain aj motion to goi into open session.  Commissioner Cone made ai motion to goi into open session; Commissioner Griffin seconded and Mr. Kim said that the town would be getting a bit more: information on the budget and would Chamber President Karen White said that they were still discussing the fate oft the Pumpkin Festival. She said they will know more after they meet with Nash County tourism. Mr. High asked what the process of getting thel high school bands to enter the parade. Ms. White said they invite thel bands every year but that it was their decision whether they come or not but that Town. Attorney Mark Edwards had no: new business for thel board. He did thank the board for  thei motion passed.  like to what until then to decide about thel budget.  they had entertainment already booked. continuing the contract: for legal services. Matthew Littell gave the Envirolink report.  Commissioner Wilkins said she was concerned on why the condition of the grave wasi not reported to the town. Matthew said he was asked by the town to cover the graves months prior tol keep them safe and feels like that one was missed. She asked why thej people mowing did not sayi it was cavedi in. Mr. Littell said no one from the grass cutting crew told him it wasi in the condition. Mr. Hedgepeth said his crew must. have just overlooked that particular grave when he: Commissioner Cone said that he was: in Meeks cemetery and wanted tol knowi ift they were currently finished. Mr. Thompson said he relied oni the crew and they had been out therei in the prior week and if they weren'tfinished) he would send them back. Commissioner Cone said that' the cemetery was not finished and that it was a disgrace and that he was very upset about: it. He said that he would: rather they don'trely on a] picture ofa a chosen spot: and actually go look at the work. He said that there were weeds ati the road that were very high and that they needed tol be finished right away. Commissioner Griffin said that Envirolink supervisors need to actually go out andl look at the work their people are doing. Commissioner Lucas saidt that this conversation happens constantly and she would. like to have Envirolink to decide if they want to continue with Spring Hope or not. Jared Thompson from Envirolink said that he was sorry for all the issues and that he was. hoping to change things by doing a better job. Commissioner Wilkins said that words were great but that they needed tos see the changes. She also said that it wasi not Spring Hopes job to1 manage their people and that the supervisors of Envirolink needed to doi it. Mayor Gwaltney suggested that Envirolink leave the meeting while it was stilll light outside SO Chief Gant gave. his report. He said: in the month of May there were several charges including identity theft, driving with a suspended license, fraudulent vehicle purchase, opioid overdose and damage to property. Commissioner Wilkins said that she was getting complaints about the police stops and thatthel black: residents feel like they aren't being treated right. She said that there was an incident that a lady said she had been asked on several occasions what she was  fixed the other ones.  Commissioner Cone said that just an apology was note enough anymore.  they could see the condition of Meeks.    n  and that she felt uncomfortable. Commissioner Wilkins said she  doing on a particular property and or concerns constantly. She said the factt that officers rest incident and said he does not see where the officers are targeting any of people being arrested she was welcome to do a ride along with any officer and she they would! majority like for the police to close the  gets these types of complaints theirl hands on their guns makes people  uneasy. Chief Gant said he viewed a tape on a separate  particular race. He said  in Spring Hope are white. Commissioner Wilkins said with the minorities ini town. Chief Gant said the people more comfortable with her and that was why  complaining should come to! him;  gap  said that  don't feel comfortable with him. She said that people feel she was elected to serve them. Chief Gant said he  Commissioner Wilkins  they  from  about the fact he wants  felt likel he should: not be getting any kind of attitude Wilkins anyone said sher no. longer wanted to people to come to. him with problems. Commissioner said that he could understand why people would got to discuss the matter. Commissioner with; Cone Chief Gant said he can'tf fix the problem ifl he doesn't  people that they! feel comfortable  she  lets the police  know when there is ani issue.  know it exists. Commissioner Lucas said always  Mayor Gwaltney asked if the Commissioner had any new business,  asked when the commodes would be picked up; the clerk said that Waste toilets and that they were trying to find a way to: remove them ifWaste Industries would pick up things like refrigerators Commissioner Griffin had no new items.  Commissioner Lucas Industries nol longer picked up from the side of the street. She askedi and the clerk said yes with a special request. Commissioner Cone said that he would like an update  at the next: meeting on1 the progress of aboutt the basketball courts and that  buildings blithe. Commissioner Wilkins had noi new items.  dilapidated  still  Mr. Kim said that hel knew that there was a question wanted. Mayor Gwaltney said that the town. had the right tol be different than what the county week. He said they thoughti if signs and  Chief Gant and he were speaking about the courts. last could be  Gwaltney  the basketball courts  opened. Mayor  regular patrols were used then maybe would said he thought opening the courts fresh air. He said he feltl like the! kids in Spring Hope have a chance to enjoy some oft the summer. Thel board decoded to: reverse their earlier motion.  to allow young people to get out and get be great had followed the rules very well and should  Commissioner Griffin decided to amend his motion to open the basketball courts; Commissioner Cone seconded and motion passed with a3tolvote. Commissionerlucasy  voted  against the motion. Commissioner Griffin and the motion passed unanimously.  made ai motion toi recess until June 24th, Commissioner Cone seconded  Attested  Submitted Wh Michelel KCollins  SPRING  -  F.  III  Hh MayorJ James Gwaltney!  )    15  Minutes June 24,2020  Spring Hope Board of Commissioners Recessed Meeting  Ai recessed: meeting from Junel 1, 2020 of the Town of Spring Hope Board of Commissioners was Members present: Mayor Pro Tem Drew Griffin, Commissioners Brenda Lucas, Brent Cone, and Ricky Tucker. Mayor James Gwaltney phoned in and Commissioner Prudence Wilkins was Also present were Town Manager Jael Kim, Town Clerk Michele Collins and Chiefl Nathan Gant.  held at7 7p.m. at the Spring Hope Community Building.  absent.  Lindell Kay from Thel Enterprise was also present. Mayor Pro Tem Drew Griffin led the pledge of allegiance.  Mayor Pro Tem Griffin asked Mr. Kim to go over the budget ordinance.  Mr. Kim told thel board that there were no changes ini the! budget. He said that General Fund was balanced at $1,158,800.00 and Water/Sewer was balanced at $472,500.00; forat total of Commissioner Cone: made ai motion to approve the 20211 budget; Commissioner Lucas seconded Chief Gant gave his report for) June. He said that there were several charges during the month including; driving while impaired, driving while license revoked, damage to] property, operating av vehicle with noi insurance, larceny, resisting arrest, credit card fraud and possible child abuse. Hes said that DSS had been contacted in the child abuse case. He also said that total calls for service were atl 135 and that this was as of June 18th. Commissioner Tucker asked the Chiefwhat kind of policy the police department followed as it pertained to golf carts. He said that hel had seen aj juvenile on a golf cartl late at night and wondered what Spring Hope hadi inj place to address that! kind ofs situation. Chief Gant said that he was working on something to be tailored Mr. Kim reminded thel board that currently the town wasi not cutting off residents whol had not bad their bill. He said that there were about 49j people who were considered. late. Mr. Kim said that hel had spoken with Michele and Sandra in the office and that payment plans for residents who were behind could be created. He said that ai time of 61 months could be given to pay past due bills while they were still making their current payments. He said it would be up to the board and that they could pass a temporary resolution stating exactly how they wanted the issuel handled. Commissioner Cone asked if the 49 people had been contacted; Mr. Kim said: no that this was just nowl being discussed: for when the state goes past. Phase 3. Mayor Gwaltney asked how many billing cycle had passed sincet thel lockdown; Mr. Kim said three. Mayor Gwaltney and Commissioner Cone said that it may take. longer than the 61 months. Mr. Kim said that he wasn'te expecting a decision tonight hej just wanted to get prepared. Commissioner Cone said maybe it would be a good idea to contact the residents. Commissioner Griffin agreed and  $1,631,300.00. There were no questions from the board.  and the motion passed unanimously.  tos Spring Hope but that currently they were following the state statue.    said that people may be under the misconception that thel bills are being forgiven. Mr. Kim said that residents are being encouraged toj pay when they call and being told that the bills are accruing. Mr. Kim said that! he would let the board know in July what kind of response he gets Mr. Kim asked thel board tol look at the paperwork he gave them for the public nuisance update. Commissioner Cone said that Bailey had a new code enforcement officer that he thought seemed  from the residents.  tol be a success for their town. There were: no newi items from the board.  Commissioner Cone: made a motion to adjourn; Commissioner Lucas seconded and the motion  passed unanimously. Submitted  Attest  EPRING HOD  u James F. Gwaltney III Mayor  77  Whhlk Coy Michelel K Collins Town Clerk  ONF    Minutes July 6,2020  Spring Hope Board of Commissioners Meeting  Ai regular meeting of the Town of Spring Hope Board of Commissioners was held at 7j p.m. at the Members present: Mayor James Gwaltney, Commissioners Brenda Lucas, Brent Cone, Prudence Alsoj present were Town Manager Jae Kim, Town Clerk Michele Collins and Town Attorney Visitors present were. Matthew. Littell, Dave Strum, Mike Meyers, Carr Mclamb and Jarod Thompson from Envirolink, Fan Whitley, Beth Baines, Chris Payne, Donna Little, David Little,  Spring Hope Community Building. Wilkins, Drew Griffin and Ricky Tucker.  Mark Edwards.  Ray Wilkins, Clyde Best and Michelle Boesen.  Mayor Gwaltney called the meeting to order and ledt the pledge of allegiance. Commissioner Lucas made aj motion to accept the minutes oft the June 15fr regular meeting as written; Commissioner Griffin seconded and the motion passed unanimously. Commissioner Griffin made al motion to: accept the minutes oft the June 24th, recessed meeting as written; Commissioner Tucker seconded and the motion passed unanimously.  Public Forum  Spring Hope resident and former Commissioner Clyde Best told the board that he felt] like the cleanliness of the town was lacking. He said he thought that if Envirolink would take care of their responsibilities as well as residents then the town would. look better. He said at first when he was on the board: itl looked like Envirolink was going tol be a good deal. He said that the town staff should be: managing Envirolink not the town board. Mr. Best said that when hel has mentioned something tot the town manager about a concern he took care ofi it. He said he thought it was the responsibility of all oft the residents to. let the town. know when there wasa problem. He said that the manager and the town staff should. look around town and see what's Chris Payne pastor at Gold Valley Church addressed the board, He said that hel had grown to love the town and thanked thel board for servicing the community. He said he had seen a lotof trash on the side of the roads and inj people's yards. He said he wondered why the company was not doing theirj job and wanted to. know who was] paying them. Mr. Payne said hel had seen the same piles of trash for several: months. Mayor Gwaltney told him to feel free to call the town Fan Whitley said that she had] lived in Spring Hope all her life. She said that even her grandchildren! had made comments aboutl how bad the town. looked. She said shel had witnessed the leafa and limbi truckj just drivel by the piles of debris without stopping. Ms. Whitley said she had to stop the truck and ask them to pick it up. She said that as a citizen she paid for the  wrong and get it addressed.  manager at any timei ifl hel had questions.    service and that she wantedi it done. Ms. Whitley also said that enough was enough and that Envirolink needed to dot their job. She said that the grass ins some yards and on town property Mr. Kim asked thel board for their thoughts on. how tol handle the delinquent utility bills that have accrued due to Covid19. Commissioner) Lucas asked ffletters had been sent out to the past due account holders; Mr. Kim said noi that most! had been contacted by phone. Mayor Gwaltney asked: ifl he saw any issues as far as a repayment timel limit; Mr. Kim said that the peoplet that were called did noti indicate aj problem with the 61 months. Commissioner Lucas said that maybe more thought should, go into the time frame because some] people may need longer. Commissioner Griffin asked: ift the ones that couldn'tl be reached by phone had! been heard from; Mr. Kim said: no. Commissioner Cone said he thought that maybe the 6months wasn'tquite. long enough for people who. had been affected: financially by the virus and owe. large amounts. Mr. Kim said that maybe aj percentage rather than a 61 month deadline could be arranged. Town Attorney Mark Edwards said that along as the arrangements were the same for everyone it  needed tol bet mowed.  would be fine.  Town Attorney Mark Edwards had noi new business Matthew) Littell from Envirolink read the monthly report.  Dave Strum from Envirolink told the board that there had been a change in staff and that the training had taken awhile. He said that they had implemented: a grid system forl leaf and limb pickup that would last three days instead of two. He also said that Spring Hope was one oft the first towns to1 use the full services of Envirolink and that they were glad the residents are speaking up. Mr. Strum said that they are committed tot the town and will strive to: improve. Commissioner Cone said he sati in on the monthly meeting between the town and Envirolink and was hard on Jarod. He told Envirolink President Mike Meyers that the responsibility for the problems was on his shoulders. Hes said that the board was. looking tol him to: resolve the issues and that he nol longer wanted toj just hear an apology. Hes said that Envirolink was always apologizing andi never living up to their apology. He said ati the last meeting he asked ift the cemeteries were finish and that Mayor Gwaltney had even told them to go look at them whileit was still light out. He said that Jarod had told him he relied on his stafft to take pictures of their finished work. Commissioner Cone: remarked that the very: next day Envirolink was told: in an email that there was ai funeral at one oft the cemeteries and they were asked when the areas would be completed. He said Envirolink told town stafft that they had commitments elsewhere. Commissioner Cone said that the town had to pay an outside contractor to finish Envirolink's. work in ordert to be able toi makel burial arrangements. Commissioner Cone said that the company's track record was] poor and that he had toi field many complaints. Mike Meyers said that they were trying to get more qualified employees. Commissioner Cone said that he did not want Envirolink to throw their employees under the bus. He said thatit wasn't the employee's fault that the equipment broke down or that they were sent to another Mayor Gwaltney said that he did appreciate the fact that JR and Matthew came and worked on the weekend. He said that! he was upset tos see that not only was Meeks cemetery SO thick and  town when they were supposed tol be in Spring Hope.    highl but also the grass at the WWIP. He said he contemplated cutting the grass around town himself. He said that the fact the town had toj pay a contractor toi finish the cemeteries was something that he expected Envirolink toj just have to take al hit andj pay fori it. He saidt that Matthew Was thel biggest asset the company currently had and that he needed the equipment to Mike Meyers said he would. like it ifa couple of Commissioners could attend the monthly meeting between the town and Envirolink. Mayor Gwaltney said that all oft the Commissioners worked during the day. Commissioner Griffin said that he felt like Envirolink wasi int the maintenance business and that it should not be the Commissioners: job to see thei issues and Commissioner Wilkins asked what Jarod'sr responsibilities were as it pertained tot thet town. Jarod said that he was checking on Matthew making sure that he was covering and watching that work got down. Commissioner Wilkins said it sounded! like two] people were doing the Mayor Gwaltney suggested that the representative from Envirolink ride around the town to see howi itl looked. He said then maybe they could understand why the residents were upset.  continue to do a good job.  point it out.  same job.  Mr. Kim gave the Police Report.  Commissioner Wilkins said she appreciated the fact that Officer's Barbour, Lucas and Lenhart came out tot their boot camp. She said that she thought it was great for the officers to spend time  with the community. There was no other: new business motion passed unanimously.  Commissioner Griffin made aj motion to adjourn; Commissioner Tucker seconded and the  SPRING  Submitted by Wlen Michele Collins Town Clerk  Attested  III  8) Pdgs    Minutes August3,2020  Spring Hope Board of Commissioners Meeting  Aregular meeting oft the Town of Spring Hope Board of Commissioners was held at 71 p.m, att the Members present: Mayor James Gwaltney, Commissioners Brenda Lucas, Brent Cone, Prudence Also present were Town Manager Jael Kim, Town Clerk Michele Collins, SHPD Officers Lashawn Lucas, Jake Gwaltney, Chief Nathan Gant and Town. Attorney Mark Edwards. Visitors present were Matthew Littell and Jarod Thompson from Envirolink, Ray Wilkins, Harold Denton, Stan Hahnel, LeaAnne Hahnel and Spring Hope Chamber VPI Ethan Vester. Mayor Gwaltney called ther meeting to order and led the pledge of allegiance. Commissioner Cone made a motion to accept the minutes of the July 6th as written; Commissioner Lucas seconded and the motion passed unanimously.  Spring Hope Community Building.  Wilkins and Ricky Tucker. Commissioner Drew Griffin was absent.  Chief Ganti introduced: Lashawn Lucas as the new: fulltime officer. He said that he made Officer Lucas an offer for the job and that he started the next day. ChiefGant: said he was happy tol have Stan Hahnel from One Man's Treasure introduced himself andi his wife LeaAnne. He said that he and his wife help people downsize their belongings due to burnouts or business closures. He explained that they work with shelters and churches as well asi individuals. Mr. Hahnel said that ifr no one needs them he and his wife sell them at auction. He said thatt they appreciated the Commissioner Tuckeri made a motion to go into. Publicl hearing for ZTA-2020-02;Commissioner  Officer Lucas working with SHPD.  town and the positive welcome they had experienced. Lucas seconded and the motion passed unanimously.  Public Hearing  Mr. Kim said that Harold Denton from Denton's. Auto was hoping to get the town to amend the ordinance pertaining to automotive repair. He said currently new automotive businesses are not allowed: in the central business district and the sections tol be changed would: include 26-70, 26- 139 and 26-231.1. Mr. Kim said that in the past. Denton's had ani issue with parking: and thatt they had purchased aj piece of property next to their business but that it was: zone residential. Mr. Kim said that changes in the ordinance would come along with several new: regulations including but not limited to; the number ofs spaces, noj parking in thei right a way, access tot the Mayor Gwaltney reminded everyone that the request tonight was a general request that would allow new automotive businesses in the downtown area notj just at one specific location.  bay doors, fencing, landscaping and no storage of vehicles.    Ray Wilkins asked how) long itt takes toi fix a car and why the cars at. Denton'ss seem to stay sO long. The Denton family said that al lot oft the cars are. from different companies and as soona as they are fixedi iti is replaced with something else. Mr. Wilkins said he didn't think that all the Commissioner Tuckeri made al motion to close the PublicH Hearing; Commissioner. Lucas  cars parked everywhere looked very attractive. seconded andt the motion passed unanimously.  Regular Session  Commissioner Cone made ai motion that 2020-ZTA-02: isI noti inconsistent with the comprehensive plans that havel been adopted by the Town of Spring Hope and on the recommendation from the Planning Board; Commissioner Tucker seconded and the motion Commissioner Cone: made a motion that 2020-ZTA-02 is reasonable andi in the publici interest; Commissioner Cone made ai motion that the Spring Hope Board of Commissioners does recommend the amendments to Chapter 26, sections 70,139 and 231.1; Commissioner Tucker  passed unanimously.  Commissioner Tucker seconded and the motion passed unanimously.  seconded and the motion passed unanimously.  Spring Hope Chamber  Vice President Ethan Vester told the board that they were working on a raffle for the businesses int town. He said that the reverse: raffle would bel held and that all oft the proceeds after the winner's ticket would go to the small businesses in town who. have suffered since the virus. Mr. Vester said that they had decided to postpone the upcoming 2020. Pumpkin Festival to October 2021 due to Covid19. He also said that on that first weekend of October there would stilll be aj pumpkin, watermelon and sweet potato weighing contest. Commissioner Wilkins asked ift the Pumpkin pageant would stilll bel held; Mr. Vester said that the organizers were following the Miss North Carolina pageant and would keep the two: reigning queens for the Commissioner Lucas asked Mr. Vester how thel LPA was doing and he said that it was doing Mr. Kim presented the draft copy of the utility payment agreement that had been discussed the month prior. He said that in the agreement utility customers that were affected by Covid would have to: make their current month's! payment as well as the payment arrangement amount. Commissioner Cone made ai motion to accept the draft; Commissioner Wilkins seconded and  upcomingyear. very well  the motion passed unanimously.  Town Attorney Mark Edwards had: nothing new.  Matthew Littell from Envirolink gave themonthly report. Mayor Gwaltney commented on how nice the cemeteries looked and that they need toi focus some attention on the pump stations and  tower.    Police Report  Chief Gant gave his monthly report. Commissioner Wilkins told him that she was thankful. for  the way the officers werei interacting with the community.  Manager's Report  Mr. Kim told thel board that progress as far as the Poplar St. well was continuing with NW Mr. Kim asked the board to consider allowing the town toj put liquor byt the drink on the voting ballot for November. He said it only takes al letter explaining that the board approved soi it can Commissioner Cone made a motion to submit the letter to Nash County Board of Elections; Commissioner Cone: made a motion to go: into Closed Session; Commissioner Wilkins seconded  Poole. He also said that the sidewalk project had been completed.  be offered as ai referendum on thel ballot for Spring Hope voters. Commissioner Wilkins seconded and the motion passed.  and thei motion passed unanimously.  Closed Session  Commissioner Cone: made a motion to come out of Closed Session; Commissioner Tucker  seconded and the motion passed unanimously. There were no: newi items from the board.  Open Session  Commissioner Cone made ai motion to adjourn; Commissioner Tucker seconded and the motion  passed lunanimously.  Submitted  Attested  Mhilfa Michele K Collins  GAINI OF SPRT NOSTH CAROLINA  Hige    Minutes September 8, 2020  Spring Hope Board of Commissioners Meeting  AI regular meeting of the Town of Spring Hope Board of Commissioners was helda at7 p.m. at the Members present: Mayor James Gwaltney, Commissioners Brenda Lucas, Ricky Tucker, Drew Also present were Town Manager Jae Kim, Town Clerk Michele Collins, SHPD Officer Patrick Visitors included Kevin Varnell from Stocks Engineering, Jared Thompson from Envirolink, Chamber Vice President Ethan Vester, George Pugh and Kendra) Jones from the Nashville Mayor Gwaltney called the meeting to order and led the pledge of allegiance. Commissioner Wilkins made ai motion to accept the August3rd minutes as written; Commissioner Lucas seconded and the motion passed unanimously. Chamber Vice President Ethan Vester told the board that the reverse. raffle that the Chamber held went well. He reminded the board that the proceeds from the raffle would go tol local businesses ing grants aftert the winner received their money. He said that there were 4 winners splitting the $5,000.00 dollar prize and that there were a total ofl 13: recipients of the grant Mr. Vester said that thel Pumpkin weighing contest scheduled for October 31d, was still happening and that the town would be decorated toi reflect the event. Finally! he mentioned that even though Christmas in Spring Hope was canceled there would still  Spring Hope Community Building.  Griffin and Prudence Wilkins. Commissioner Brent Cone was absent.  Lenhart and Chief Nathan Gant.  Graphic.  money.  be a Christmas tree display in the depot area. Town Attorney Mark Edwards had no new business.  Envirolink Report  Jarod Thompson gave thel Envirolink report. Commissioner Wilkins asked when the cemeteries would be mowed. Mr. Thompson said that they were currently mowing Meeks andt that Oakdale would alsol be done by the end of the week. Commissioner Wilkins said that the storm drains on South Ash St. were problematic and that a resident had actually cleaned: it herself. Mr. Thompson said he would drive down and check it himself aftert the meeting. Mayor Gwaltney asked why Spaulding campus was still on the non-billable list. The clerk said that the people whol bought Spaulding pay for the water and that it should just be taken off.  Police Report  ChiefN Nathan Gant gave his report and there were no questions. He also said that the flavored ice truck would not be going around anymore due to the change in season. ChiefGant said that    they may have something elsei ini mind for the colder months like making s'mores and orl hot  chocolate. Manager's Report  Mr. Kim told the board that the Planning Board had approved an early phase plat plan fora a new subdivision off ofWalnut Court. He said that the approval came with conditions like sidewalks and an HOA. Commissioner Griffin asked ift the new area would bel behind the Boy Scout hut and the duplex which both currently sat on McLean St.; Mr. Kim said yes. Commissioner Wilkins asked if all property owners that were adjacent had been notified; Mr. Kim said that he did knowi ifa all had but that some. had been offered: money to sell their properties. He said that the developer wanted tol be able to put an exit on one oft these properties but that currently the Mr. Kim said that the state had been contacted about the Poplar Street well and that the town Commissioner Griffin made ai motion to goi into closed session; Commissioner Tucker seconded  owners were noti interested. was waiting for ther next step. and the motion passed unanimously.  Closed Session  Commissioner Griffin made a motion to go back into regular session; Commissioner Wilkins  seconded and the motion passed unanimously.  Open Session  Commissioners Griffin, Lucas and Wilkins had: noi new business.  Commissioner Tucker asked ift the town would be able to. help the Fire Department with the Commissioner Griffin made a: motion to adjourn; Commissioner Tucker seconded and the  cost oft the fire hydrants; Mr. Kim said yes. motion passed unanimously.  Submitted  Attested  Hlculcle. Core  NOPTH CAROLINA  Michele K Collins  Mayor James F. Gyaltney III  G    Minutes October 5, 2020  Spring Hope Board of Commissioners Meeting  A regular meeting of the Town of Spring Hope Board of Commissioners was held at7 p.m. at the Members present: Mayor James Gwaltney, Commissioners Brenda Lucas, Brent Cone, Prudence Also present were Town Manager Jae Kim, Town Clerk Michele Collins and Town Attorney Visitors present were Rob Wilson and Jared Thompson from Envirolink, Ray Wilkins, Tim Mark Cone from Southern Nash News, Lindell Kay from Spring Hope Enterprise and Kendra  Spring Hope Community Building. Wilkins, Ricky Tuckerand) Drew Griffin.  Mark Edwards.  Tabron, Rev. Ernest Pope and Spring Hope Chamber VP Ethan Vester.  Jones from the Nashville Graphic were also present.  Mayor Gwaltney called the meeting to order and led the pledge of allegiance. Commissioner Tucker made aj motion to accept the minutes oft the September gthr meeting as written; Commissioner Griffin seconded and the motion passed unanimously.  Public Forum  Robyn Cone Reynolds told thel board that her cousin would be shooting a film in Spring Hope. She said it started as a tributei to. her family and al love story about the south. She also said that duet toi the Covid crisis the film] had been delayed but that they were. now, going forward and hoped tol havei it outi in the near future. She said that she wanted the town and thel board tol be aware that there would be filming in downtown and that she felt like the movie would bringa Spring Hope Chamber Vice President Ethan Vester said that the pumpkin weight event went well and he gave thanks to all of the volunteers and contributors. He said that approximately $5,000.00 was raised and that it was given as prize money. Mr. Vester also told thel board that  positive light to the Town of Spring Hope.  they had found a newl LPA manager.  Town Attorney Mark. Edwards had: no new business.  Envirolink Report  Jared Thompson from Envirolink gave the monthlyr report. Commissioner Wilkins asked Mr.  Thompson to check the drains near Shocco Church. Mr. Kim read thel Police report and there were no questions.    Manager Report  Mr. Kim told thel board thatt the Fire Department was going tol begin painting thel hydrants in town. He also said that the town was still waiting for thes state to give an answer on the nest Mr. Kim said that the company assisting the town with the. AIA grant would be riding around Commissioner Cone told the manager that he would likel him to give a monthly report on the  step tol be taken for the Poplar St.  town. locating the water system components. progress of the nuisance ordinance.  New Business  Commissioner Wilkins asked why it was ok for some people to have the sweepstakes machines andnot others. Mr. Kim said that it was as matter of: zoning and whether their location met all  ther requirements.  There wasi no other new business from the Commissioners.  Commissioner Griffin made al motion to adjourn; Commissioner Tucker seconded and the  motion passed unanimously.  Submitted by:  Attested:  Mhhlek Coe  Michele Collins Town Clerk  E  Jamés F. Gwaltney Mayor   B)    Minutes November 2, 2020  Spring Hope Board of Commissioners Meeting  Aregular meeting oft the Town of Spring Hope Board of Commissioners was held at? 7p.m. in the Members present: Mayor James Gwaltney, Commissioners Brenda Lucas, Ricky Tucker, Brent Also present were Town Manager Jae Kim, Town Clerk Michele Collins, Town Attorney Mark Edwards, Spring Hope Officers Durwood Radford, Patrick] Lenhart and Chief Nate Gant. Visitors present were Stanley Drewery, George Godwin, Rev. and Mrs. Pope, Leann Hahnel, The local newspaper visitors included Mark Cone from Southern Nash News, Lindell Kay from  Commissioners Room at the Spring Hope Municipal Building.  Cone, Prudence Wilkins andi Drew Griffin.  Tammy Davis and JaredThompson from Envirolink.  The Enterprise and Kendra Jones from the Nashville Graphic. Mayor Gwaltney called the meeting to order and] led the pledge.  Commissioner Cone made a) motion to accept the minutes; Commissioner Tucker seconded and  the motion passed unanimously.  Public Forum  George Godwin the owner of the Painted Peacock said he got al large water bill and that he felt like there was) no Way he used that amount. He said the bill was for 50,000 gallons of waterat the cost of over $900.00. He said that Rip Bass had inspected the building and did not find any leaks but replaced pipes and: flappers. Mr. Godwin said that he wanted some. help on thel bill Mr. Kim said that the town. had al leak policy and that it was implemented. He said that it] had been checked several times and that aftert thej pipes were: replaced the amount of water used went down dramatically. He said that Mr. Godwin: received a large adjustment after the work had been done. Mr. Godwin said that he stilll had a large bill after the adjustment; Mr. Kim said Commissioner: Lucas asked: ift thel bill came down afterl he fixed the pipes; Mr. Godwin saidit came down to $47.00. Commissioner Griffin asked: ifthel billl had remained thes same after the repairs; Mr. Kim said that he was credited over $400.00 per the policy. Commissioner Wilkins said that she wanted to: make sure that everyone was being treated the same and that the policy was being followed. Commissioner Cone said thati ifit was on the side oft thel homeowner or resident then they would have to pay after the adjustment. Commissioner Griffin asked ifi itwas the policy to get one adjustment a year after a repair had been made; Mr. Kim said yes and that Mr. Godwin had received his adjustment. Commissioner Wilkins asked if all protocols hadl been Mayor Gwaltney told Mr. Godwin that according to town policy he would have to] pay thel bill.  because it was impossible to use that amount.  that he was given the amount that was allowed by town policies.  followed; Mr. Kim said yes.    Commissioner Tucker made ai motion tot table the discussion; Commissioner Griffin seconded  and the motion passed unanimously. Town Attorney Mark Edwards had nothing new. Jared Thompson read the report for Envirolink. own: reports on any and all self-initiated calls.  Chief Gant gave his report. He mentioned that the calls for service had gone up and thati it was partly due to thei new: reporting system. He said that the officers were: now able to generate their  Managers' Report  Mr. Kim told the board that Kevin Varnell from Stocks Engineering had gone on a site visit with Greg Vital of Public Water Supply (PWS) to the Poplar Street Well. He said thatthings were progressing slowly and that town would) have to wait for approval from PWS. Mr. Kim said that the Bojangles project was going ahead with filing of final permits and pricing Mr. Kim said hes sent notices to the owners oft the Boston Book Company and the former Bissett Hardware store to request to perform an inspection of the properties. He said this was the first step as. laid out in the town ordinance that covered Minimum housing and Non Residential buildings. He said that he also would use parts Nuisance code as iti related tol broken windows Commissioners Griffin, Wilkins, Lucas and Cone had no new business. Commissioner Tucker asked the manager to check on the directional lines ati the intersection of 581 and 64 HWYS. He said thati it was hard to see where to turn or stay straight. Mr. Kim said that he would senda Commissioner Griffin made ai motion to adjourn; Commission Tucker seconded and the motion  contractors.  as well as the properties being a breeding ground for rodents andi insects.  letter tol NCDOT as they were state maintained roads.  passed unanimously.  or SPRIN CAROUNA NORTH  Submitted by  Attested  Mhchk Col Michele Collins Town Clerk  III  Ap    Minutes December7,2020  Spring Hope Board of Commissioners Meeting  Are regular meeting of the Town of Spring Hope Board of Commissioners was. held at7 p.m. st the Members present: Mayor James Gwaltney, Commissioners Brenda Lucas, Ricky Tucker, Brent Also present were Town Manager Jae Kim, Town Clerk Michele Collins, Town Attorney Mark Newspapers present were Mark Cone from Southern Nash News, Kendra Jones from the Visitors included Marco and Patricia Cordova, Kay Mitchell, Jodell Richardson, Peggy Legget, Don Liles, Ethan Vester, Ray Wilkins, Reverend Earnest Pope and Margret Pope. Jared Mayor Gwaltney called the meeting to order and led the pledge of allegiance. Commissioner Tucker: made a motion to accept the minutes of the November: meeting as written; Commissioner Griffin seconded and the motion passed unanimously.  Spring Hope Community Building. Cone, Prudence Wilkins and Drew Griffin. Edwards and Chief Nate Gant.  Nashville Graphic and Lindell Kay from the Enterprise.  Thompson from Envirolink was also present.  Public Forum  Kay Mitchell from Faith Christian Ministries said that] Jodell Richardson their President was there and would speak for the group as it pertained to the collapsed building on Main St. Ms. Richardson said that theyj just needed to. know when they could expect tol be able to fix their building. Shes said that FCM was made up of several churches and gave help to the community but that currently they could: not operate out of their store due to the collapsed building. She also said that the closure of their business has affected their ability to assist those in need. Kay Mitchell said that she was told that there would have tol be an asbestos test before anything could be removed from the old building. Shes said that Al Collie from SAC Enterprises had taken as sample from the collapsed building to send off fort the test. Ms. Mitchell said that they stop him because the owner of thel building did: not want: it. She said that they needed a go ahead from the owner oft the building and that she knew he had gotten a. letter. from the town that gave him two options. Shes said that heri insurance company would pay for the demo of the walll but Commissioner Griffin said that this matter was: not: a subject tol be discussed in front oft the town board. He suggested that FCMI have a separate meeting with all involved and that they needed to decide what was in their best interest. The rest oft thel board agreed.  not the removal of the debris.    Commissioner Griffin made a motion to goi into. Public Hearing to discuss 2020-ZTA-04 automotive repairs (parking and overflow); Commissioner Tucker seconded and the motion  passed unanimously. Public Hearing  Mr. Kim said that the amendment: included how overflow would be handled on the property. He said that any overflow that was visible would have tol be stored behind a screen or fence. Commissioner Cone asked ift the properties were not adjoining but separate different parcel; Mr. Kim said that the regulation would only apply to one stand-alone property.  There were no questions from the public. seconded and the motion passed.  Commissioner Griffin made aj motion to come out of public hearing; Commissioner Cone Commissioner Cone made a motion that 2020-ZTA-04 is noti inconsistent with comprehensive plans that havel been adopted by the Town of Spring Hope; Commissioner Griffin seconded and Commissioner Cone: made aj motion that 2020-ZTA-041 isi reasonable andi in thej public interest; Commissioner Cone made al motion that the Spring Hope Board of Commissioners does approve oft the changed for Chapter 26, Section 26-231.1; Commissioner Griffin seconded and the motion Commissioner Cone made ai motion that the Spring Hope Board of Commissioners approves the resolution to amend the text of the zoning ordinance regarding Automotive Repairs; Commissioner Griffin seconded and the motion passed unanimously.  ther motion passed unanimously.  Commissioner Griffin seconded and the motion passed unanimously.  passed unanimously.  Mr. Kim asked the board to consider renewing the partnership with the surrounding towns and counties as it] pertained tol hazard mitigation. He said that planning and a proper vison fort the Commissioner Griffin: made ai motion to accept the resolution to continue the partnership with the other towns; Commissioner Tucker seconded and the motion passed unanimously. Mr. Kim presented the schedule fort the 2021 Commissioners meetings.  future is part of the benefits of continuing tol be aj part of the proposal.  Commissioner Griffin made a motion to accept the schedule; Commissioner Cone seconded and Mr. Kim asked thel board to give the town permission to proceed with applying for a USDA loan/grant for Community Building upgrades. He said: iti may include al barrier in the basement, Commissioner Griffin made ai motion to proceed with the application for funds from the USDA;  the motion passed unanimously.  roofing, flooring andi installation.  Commissioner Lucas seconded and the motion passed unanimously.    Ethan Vester from the Spring Hope Chamber told the board that he was the President elect. He said that the Christmas tree display was going up and that there were. 18 churches involved. Commissioner Cone asked if they planned on doing any open meetings tol be able to havea membership drive. Mr. Vester said that they hoped to come up with some ways tol be able to do Mr. Kim asked the board to consider 2020-ZTA-03 which allows for ADU within a property. He reminded the board that they had tabled the discussion at the last meeting toi review all ofthe information. Mr. Kim explained that the amended ordinance would allow for ADU's to be 3ft off the property. line and considered tol be an additional living unit. Commissioner Griffin asked how the setbacks were calculated; Mr. Kim said they were compiled. from other towns and what was in the ordinance, He said that the Planning Board's biggest concern Was that the ADUdid not: sit closer tot the road than the primary residence. Commissioner. Lucas said she wanted the Commissioner Griffin made al motion that 2020-ZTA-03 is not inconsistent with comprehensive plans that havel been adopted by the Town of Spring Hope with changes stated; Commissioner Commissioner Griffin made al motion that 2020-ZTA-031 is reasonable and in the public interest; Commissioner Griffin made a motion that the Spring Hope Board of Commissioner does approve the amendments to Chapter 26, Sections 75; Commissioner Cone seconded and the motion  ai few meetings and open membership drives safely.  ADU tol be at least 5ft from the property line instead of the current 3ft.  Cone seconded and the motion passedunanimously.  Commissioner Cone seconded and the motion passed unanimously.  passed unanimously. Envirolink Police  Town Attorney Mark Edwards had noi new business.  Jared Thompson from Envirolink gave the monthly report,  ChiefGant gave the Police Report Town Managers Report  Mr. Kim told the board that the EPA Brownfields grant was looking at the old Masonite plant and may do some work there. He alsos said that he was able to conduct an inspection of one of the buildings that was served a nuisance letter. He said pictures were taken and a report Was Mr. Kim told the board that Chief Gant had a draft of a golf cart ordinance. ChiefGant said that hel had been working on an ordinancei that would: regulate golf carts in town. He said that the drivers oft the carts had tol be a certain age and thati if they were not: residents he could give Commissioners Griffin, Tucker, Lucas and Conel had no: new business, Commissioner Wilkins said she would like to open up discussion in the future as it pertained to yard sales. She said she  being written.  special permission to the operator.  thought thel limit should be eight instead of two.    Commissioner Griffin made ai motion to adjourn; Commissioner Cone seconded and the motion  passed unanimously. Submitted  Attest  Wwoile Cay Michele K Collins Town Clerk  Afe James F. Gwaltéylh Mayor  B NORTH CAROLINA