December 20, 2022 Page 1of4  TUESDAY, DECEMBER 20, 2022  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00PM  COUNCIL PRESENT Mayor Keith Warren Joe Wesson Rebecca Johnson Bobby Mosteller Melissa Curtis COUNCIL ABSENT Clay Wilson  STAFF PRESENT Chase Winebarger Julie A Good Terry Taylor  CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately  6:06pm.  INVOCATION: Pastor. JeffLambert gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance.  ADOPT AND AMEND AGENDA: Mayor Keith Warren asked for a motion to adopt the Melissa Curtis made a motion, and Rebecca Johnson seconded, to adopt the December 20, 2022 Amended Agenda with the addition of Item 12: Closed Session. All were in favor. APPROVE NOVEMBER 15, 2022 REGULAR MEETING MINUTES: Mayor Keith Warren asked for a motion to approve the November 15, 2022 regular meeting minutes. Joe Wesson made a motion, and Bobby Mosteller seconded, to approve the November 15,  December 20, 2022 Agenda and add Item 12: Closed Session.  2022 regular meeting minutes. All were in favor.  PUBLICCOMMENT: Mayor Keith Warren askedi ifanyone had any questions or comments  at this time. No one wished to speak.    December 20, 2022 Page 2of4  RECOGNITIONS:  DECEMBER RECYCLE REWARDS WINNER: Mayor Keith Warren announced Jerry Surber as the Ddecember Recycle Rewards Winner. A credit of forty dollars ($40.00) will be  added to the current sanitation bill. No Council action was required. FINANCIAL MATTERS:  ADOPTFY2023-2024 BUDGET' WORKSHOP SCHEDULE: Mayor Keith Warren asked for a Motion to adopt the proposed FY 2023-2024 Budget Workshop Schedule. Joe Wesson made a motion, and Rebecca Johnson seconded, to adopt the proposed FY 2023-  2024 Budget Workshop Schedule. All were in favor.  BUDGET AMENDMENT: Mayor Keith Warren stated that with the expenditures for hiring a new position (Administrative Assistant), in the Administration Department located at Town Hall; the salary/benefits increase retroactive to July 1,2 2022 for the Town Manager; and the increase in wages for temporary services, a budget amendment will need to be approved. Council will need to approve a budget amendment in the amount of sixty thousand dollars ($60,000.00), from the. Appropriated Fund Balance to the General Fund, to cover the expenses for the new position of Administrative Assistant in the. Administration Department; salary/benefits increase retroactive to. July 1,2022 for the Town Manager; and Melissa Curtis made a motion, and Bobby Mosteller seconded, to transfer the amount of of sixty thousand dollars ($60,000.00), from the Appropriated Fund Balance to the General Fund, to cover the expenses for the new position of Administrative Assistant in the Administration Department; salary/benefits increase retroactive to July 1, 2022 for the Town Manager; and the increase in wages for temporary services. All were in favor.  the increase in wages for temporary services.  APPROVE AUDITOR CONTRACTFORI FY2022-2023: Mayor Keith Warren stated that stated that the current contract with the Town auditors Lowdermilk, Church & Co., L.L.P. needs to be renewed. The renewal contract will cover the period ofJuly 1, 2022 to June 30, Joe Wesson made a motion, and Melissa Curtis seconded, to approve a renewal contract with the Town auditors Lowdermilk, Church & Co, L.L.P. in the amount of $12,900.00 (twelve thousand nine hundred dollars), will cover the period of July 1, 2022 to June 30, 2023. All  2023.  were in favor.    December 20, 2022 Page 3 of4  APPOINT FINANCE DIRECTOR: Mayor Keith Warren stated that Town of Sawmills Finance Officer Karen Clontz, is retiring and her last day of employment with the Town of Sawmills is Wednesday, December 28, 2022. Deputy Finance Officer Kelly Melton, was hired on. August 4, 2022 in preparation for Town of Sawmills Finance Officer Karen Clontz Melissa Curtis made a: motion, and Rebecca Johnson seconded, to appoint Deputy Finance Officer Kelly Melton to the position ofFinance Officer effective December 29, 2022. All  retirement.  were in favor.  PROMISES OF HOPE DONATION REQUEST: Mayor Keith Warren stated that the Town had received a donation request from Promises ofHope in the amount of two hundred Joe Wesson made ai motion, and Rebecca Johnson seconded, to table this matter until the January 17, 2023 regular scheduled Town of Sawmills Council meeting. All were in favor.  dollars ($200.00).  PLANNING:  CALL FOR PUBLIC HEARING FOR ANNEXATION: Mayor Keith Warren stated that the Town of Sawmills had received a petition for Voluntary Annexation from David Keith The Town Council must hold a public hearing in order to annex the parcel. Staffproposes the public hearing be set for the next regularly scheduled Town Council meeting on January Rebecca Johnson made a motion, and Bobby Mosteller seconded, to hold a public hearing for the Voluntary Annexation for parcel NCPIN 2756907836 during the next regularly scheduled Town Council meeting on January 17,2023. All were in favor.  Miller and Julia W Miller for parcel NCPIN 2756907836.  17,2023.  PUBLIC COMMENT: Mayor Keith Warren asked if anyone had any questions or  comments at this time. No one wished to speak. UPDATES:  DECEMBER CODE ENFORCEMENT REPORT: Town Code. Enforcement Officer Curt Willis stated that there are twenty-two (22) code enforcement cases that are open.    December 20, 2022 Page 4 of4  No Council action was required.  TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following  updates:  Town Manager Chase Winebarger stated that Parks and Recreation will be getting a new infield groomer. Town Manager Chase Winebarger stated that the new infield Town Manager Chase Winebarger stated that the Town Administration Assistant position had been filled by Olivia Baldwin. Town Manager Chase Winebarger stated  groomer will be paid for out of Parks and Recreation. that Olivia Baldwin had started on December 19, 2022.  COUNCIL COMMENTS:  Melissa Curtis wished everyone a Merry Christmas. Bobby Mosteller stated he hoped everyone stayed warm.  Rebecca Johnson wished everyone a Merry Christmas and wanted to thank everyone for Joe Wesson wanted to thank everyone for coming to the meeting and hoped everyone had a  coming to the meeting. Merry Christmas.  CLOSED SESSION PURSUANT TO N.C.G.S. 143.318-11(A)3): Mayor Keith Warren Bobby Mosteller madeamotion, and Joe Wesson seconded, to go into closed session pursuant tol N.C.G.S. S 143.318-11(a)3) at approximately 6:21pm. All were in favor. Melissa Curtis made a motion, and Rebecca Johnson seconded, to come out of closed session  asked for a motion to go into closed session.  at approximately 6:35pm. All were in favor.  COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn.  Joe Wesson made a1 motion, and Rebecca Johnson seconded, to adjourn the meeting. All were  in favor.  The meeting was adjourned at approximately 6:35pm.  Rualan Keith Warren, Mayor  Julie A. Good, Town Cler Qugo  LeD