AGENDA Sawmills Town Hall Tuesday, August 16, 2022 6:00 pm  Regular Meeting of the Sawmills Town Council  Oath ofOffice for New Mayor and Council Member  Town Clerk. Julie A Good Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Town Planner Dustin Millsaps Mayor Keith Warren Mayor Keith Warren  1. CallToOrder 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. A. August Recycle Winner 8. Planning: 9. Finance:  A. July 19, 2022 Regular Meeting Minutes B. July 19, 2022 Closed Session Meeting Minutes  A. Call for Public Hearing on Rezoning for PIN: 2766486954  A. Caldwell County School Donation Request B. Disabled American Veterans Chapter 61 Donation Request  10. Public Comment 11. Updates:  A. Code Enforcement Report B. Town Manager Updates C. Council Comment  Town Planner Dustin Millsaps Town Manager Chase Winebarger Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren  12. Closed Session: N.C.G.S. $143-318.11(a)03)  13. Adjourn    July 19, 2022 Page 1 of9  TUESDAY,JULYI.0I2  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Pro Tem Clay Wilson Melissa Curtis Rebecca. Johnson Keith Warren Joe Wesson  STAFF PRESENT Chase Winebarger Terry Taylor  CALL TO ORDER: Mayor Pro Tem Clay Wilson called the meeting to order at  approximately 6:00pm.  INVOCATION: Pastor Sam Craven gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Pro Tem Clay Wilson led the Pledge of Allegiance. APPOINT TEMPORARY CLERK: Mayor Pro Tem Clay Wilson asked for a motion to appoint Town Manager Chase Winebarger as temporary Clerk for the July 19, 2022 regular Rebecca. Johnson made a motion, and Joe Wesson seconded, to appoint Town Manager Chase Winebarger as temporary Clerk for the July 19, 2022 regular scheduled Council meeting. All  scheduled Council meeting.  were in favor.  AMEND AGENDA: Mayor Pro Tem Clay Wilson asked for a motion to amend the July 19, 2022 agenda to add Agenda Item 10C. Spartan Athletic Club Donation Request.  Melissa Curtis made a motion, and Keith Warren seconded, to amend the. July 19,2022 agenda to add Agenda Item 10C. Spartan Athletic Club Donation Request. All were in favor. ADOPT AMENDED AGENDA: Mayor Pro Tem Clay Wilson asked for a motion to adopt Rebecca Johnson made a motion, and Melissa Curtis seconded, to adopt the July 19, 2022  the. July 19, 2022 Amended Agenda.    July 19, 2022 Page 2of9  Amended Agenda. All were in favor.  APPROVE May 17, 2022 REGULAR MEETING MINUTES: Mayor Pro Tem Clay Wilson asked for a motion to approve the May 17, 2022 regular meeting minutes. Joe Wesson made a motion, and Rebecca Johnson seconded, to approve the May 17, 2022  regular meeting minutes. All were in favor.  APPROVE MAY 17, 2022 CLOSED SESSION MEETING MINUTES: Mayor Pro Tem Clay Wilson asked for a motion to approve the May 17,2022 closed session meeting minutes. Melissa Curtis made a motion, and Rebecca Johnson seconded, to approve the May 17, 2022  closed session meeting minutes. All were in favor.  APPROVE JUNE 21, 2022 REGULAR MEETING MINUTES: Mayor Pro Tem Clay Wilson asked for a motion to approve the. June 21, 2022 regular meeting minutes. Rebecca Johnson made a motion, and Joe Wesson seconded, to approve the June 21, 2022  regular meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Pro Tem Clay Wilson asked if anyone had any questions or Jo Ann Miller came and thanked the Council for the generous donation that was given to the  comments at this time. American Legion Post 392. RECOGNITIONS:  RECOGNITION OF MAYOR JOHNNIE GREENE: Town Manager Chase Winebarger gaverevognitionofMayor: Johnnie Greene. The Town Council hung Mayor. Johnnie Greene's portrait on the wall and presented his family with Mayor Johnnie Greene's name plate and  gavel.  No council action was required  JUNE RECYCLE REWARDS WINNER: Mayor Pro Tem Clay Wilson announced Larry Miller, Jr, as the June Recycle Rewards winner. A credit of forty dollars ($40.00) will be  added to the current sanitation bill. No Council action was required.  JULY RECYCLE REWARDS WINNER: Mayor Pro Tem Clay Wilson announced Andy Lanford as the. July Recycle Rewards Winner. A credit of forty dollars ($40.00) will be added    July 19, 2022 Page 3of9  to the current sanitation bill. No Council action was required.  DISCUSSION:  PERSONNEL POLICY: Mayor Pro Tem Clay Wilson stated that during the December 21, 2021 regular meeting Town Manager Chase Winebarger stated that staff had sent all policies to David Hill for revision. Mr. Hill has finished the revisions and thej policies are 1-Page thirty-one (31), section six (6)-vacation leave used by probationary employees- 2- Page twenty-five (25), section sixteen (16)-travel expenses and reimbursement-added per Town Manager Chase Winebarger stated that he would also like Council to make the new  ready for Council to review and adopt with two (2) changes:  "upon approval by Town Manager"  diem.  Personnel Policy retroactive to June 1, 2022.  Joe Wesson made a motion, and Rebecca Johnson seconded, to approve the Personnel Policy with the changes to page thirty-one (31) section six (6)-vacation leave by probationary employees and page twenty-five (25), section sixteen (16)-travel expenses and  reimbursement, retroactive to. June 1,2022. All were in favor.  YEARLYPLANNING REPORT: Town Planner Dustin Millsaps stated that int the Planning Ordinance Section 151.06 it is stated that: An annual report shall be prepared and submitted to the Town Council by May of each year. The report shall include a comprehensive and detailed review of the activities, problems and actions of the Planning Board as well as any Town Planner Dustin Millsaps stated that the Planning Board did not meet between July 2021 Town Planner Dustin Millsaps stated that the board-related did not have any expenses that occurred in the reporting period. In FY: 20-21 Sawmills contracted with the WPCOG for one Town Planner Dustin Millsaps stated that the Board of Adjustments did not meet between Town Planner Dustin Millsaps stated that he attended various training opportunities, where  budget requests and/or recommendations.  and June 2022.  (1) day a week of planning services. July 2021 and June 2022. the topics included:  Vacant Housing Economic Development    July 19, 2022 Page 4of9  Quasi-Judicial Hearings Plan Review Aira and Water Quality Hazard Mitigation Floodplain GIS  Town Planner Dustin Millsaps stated that he wrote forty-eight (48) zoning permits, approved three (3) family subdivisions, two (2) minor subdivisions, and provided zoning assistance to over seventy-five (75) customers, consisting of various prospective buyers, realtors, property Town Planner Dustin Millsaps stated that there were twenty-six (26) Codel Enforcement cases  owners, developers, and concerned citizens during the last fiscal year. that have been completed and there are seven (7) open cases.  No Council action was needed.  FINANCE:  BUDGET AMENDMENT FOR PURCHASE AND ABATEMENT FOR PARCEL ID NUMBERS 034123AND 034124AND. ABATEMENT FOR ARDMORE LN: Mayor Pro Tem Clay Wilson during the regularly scheduled closed session Council meeting on May 17, 2022, Town Council advised staff to move ahead with the purchase of acreage and buildings located at] Parcel IDI Numbers 034 4123a and 034124, for the amount ofonel hundred one thousand dollars ($101,000.00) for both properties plus the Town pay all closing costs. This amount will need to be moved from the General Fund into the Capital Outlay Fund. The Town will also need one hundred twenty-five thousand dollars (S125,000.00) for the abatement of] Parcel ID Numbers 03 4123 and 03:4124 and Ardmore Ln. This amount will also need to be moved from the General Fund into the Capital Outlay Fund.  Rebecca Johnson made a motion, and Keith Warren seconded, to transfer one hundred one thousand dollars ($101,000.00) from the General Fund to the Capital Outlay Fund for purchase of acreage and buildings located at Parcel ID Numbers 03 4123 and 034124, and one hundred twenty-five thousand dollars ($125,000.00) for the abatement of Parcel ID Numbers 03 4123 and 03 4124 4 and Ardmore Ln from the General Fund into the Capital  Outlay Fund (see attached budget amendment). All were in favor.  BUDGET AMENDMENT FOR PARKS AND RECREATON: Mayor Pro Tem Clay Wilson stated that during the regularly scheduled budget session meeting on April 5, 2022, Town Council advised staff to move ahead with the Master Plan Phase 1 at Baird Park. Council gave staff approval of funds in the amount of nine hundred thousand dollars ($900,000.00) to complete the Master Plan Phase 1 at Baird Park. This amount will need to    July 19, 2022 Page 5 of9  be moved from the General Fund into the Capital Outlay Fund.  Keith Warren made ai motion, and Melissa Curtis seconded, to transfer nine hundred thousand dollars ($900,000.00) from the General Fund to the Capital Outlay Fund to complete the Master Plan Phase 1 at Baird Park (see attached budget amendment). All were in favor. SPARTAN ATHLETIC CLUB DONATION REQUEST: Town Manager Chase Winebarger stated that the Spartan Athletic Club had requested a donation in the amount of Joe Wesson made ai motion, and Keith Warren seconded, to give a donation in the amount of two. hundred dollars ($200.00) to the Spartan Athletic Club. All were in favor.  two hundred dollars ($200.00).  PUBLIC COMMENT: Mayor Pro Tem Clay Wilson asked if anyone had any questions or  comments at this time. No one wished to speak.  UPDATES:  JULY CODE ENFORCEMENT REPORT: Town Planner Dustin Millsaps stated that  there are nine (9) code enforcement cases open:  Shelley W. and Roger D. Johnson, 4678 Rockview Pl, Abandoned Manufactured Home/Rubbish. Town Planner Dustin Millsaps stated that on June 15, 2022, a NOV letter was sent for rubbish around the home and very tall grass. Town Planner Dustin Eloise Baker C/O Robert M: Baker, 4564 Sawmills Sch Rd, Abandoned Manufactured Home/Rubbish. Town Planner Dustin Millsaps stated that a NOV letter was sent on Gladys Greene, 2624 Mission Road, Rubbish. Town Planner Dustin Millsaps stated that on February 24, 2022, a NOV letter was sent for rubbish. Town Planner Dustin Millsaps stated that he went by the property on March 22, 2022 and the property has Parker Cox, 2527 Sigmon Dr, Rubbish. Town Planner Dustin Millsaps stated that on November 23, 2021, a NOVI letter was sent. Town Planner Dustin Millsaps stated that as of] December 3, 2021, the it has started to be cleaned, but there is still a substantial amount of rubbish remaining. Town Planner Dustin Millsaps stated that the property has been cleaned a little, but not enough to make a difference. Town Planner Dustin Millsaps stated the a final letter will be issued. Town Planner Dustin Millsaps stated that he went by thej property on March 8, 2022 and nothing has changed. Town Planner  Millsaps stated that there was a deadline of] July 16, 2022; June 15, 2022, with a deadline ofJuly 16, 2022;  started to be cleaned up;    July 19, 2022 Page 6of9  Dustin Millsaps stated that he went by the property on May 11, 2022 and the property Gary Hicks, 2520 Sigmon Dr, Rubbish. Town Planner Dustin Millsaps stated that on November 23, 2021, a NOV letter was sent fpr dilapidated amd structures on the property. Town Planner Dustin Millsaps stated that thel NOV letter was returned to the Town on November 27, 2021. Town Planner Dustin Millsaps stated that he is trying to find different avenues to get the NOV letter to the right person. Town Planner Dustin Millsaps stated that he went by the property on March 8, 2022 and the property seems to be abandoned. Town Planner Dustin Millsaps stated that on. May 11, 2022, thej property is abandoned. Town Planner Dustin Millsaps stated on. June 15,2022, this Linda G. Wartko, 5299 Lakewood Dr., Rubbish. Town Planner Dustin Millsaps stated that on October 29, 2021, he received a complaint for stacks of newspapers and junk piled up around the yard. Town Planner Dustin Millsaps stated that he went by the home and observed numerous debris from the road in front, on the sides and all around the home and sent al NOV: letter out. Town Planner Dustin Millsaps stated that he went to the address on November 9, 2021 and there has been no progress on the issues. Town Planner Dustin Millsaps stated that he went by the property on December 3, 2021, and the problem still persists, ifi not worse, and it sees that the newspapers have been covered with newspapers and leaves. Town Planner Dustin Millsaps stated that as ofFebruary 8, 2022 the newspapers have been moved to the back of the house and a pile at the street. Town Planner Dustin Millsaps that a final letter will be issued. Town Planner Dustin Millsaps stated that he went by the property on March 8, 2022 and there has been no change. Town Planner Dustin Millsaps stated that he went by the property on March 22, 2022 and the property owner has somewhat started cleaning the newspapers up. Town Planner Dustin Millsaps stated that he went by the property on May 11, 2022 and the property looks to be abandoned. Town Planner Dustin Millsaps stated that on. June 15, 2022, he is waiting on the status oft this home; Larry & Dennie Griffin, 2165 Oak Tree Ln, Robbish/Grass. Town Planner Dustin Millsaps stated that on May 3, 2022, a NOV letter was sent for rubbish and high grass with a deadline of June 3, 2022. Town Planner Dustin Millsaps stated that on May 9, 2022, the owner called and stated that he was in the middle of cleaning the property Larry & Dennie Griffin, 2172 Oak Treel Ln, Rubbish/Untagged Vehicle. Town Planner Dustin Millsaps stated that on May 3, 2022, a NOV letter was sent for rubbish and untagged vehicles with a deadline of June 3, 2022. Town Planner Dustin Millsaps Wiley Fletcher, 2502 Crest Ln, Rubbish and Zoning Violation. Town Planner Dustin Millsaps stated that on November 23, 2021, a NOV letter was sent for rubbish being located sporadically on the property, as well as a zoning violation for the accessory buildings located on the property. Town Planner Dustin Millsaps stated that as of December: 3, 2021, there had been no progress., Town Planner Dustin Millsaps stated that on February 8, 2022 the trash has been picked up out of the yard but it is not  isa almost perfect;  property needs to be turned over to attorney for abatement;  up;  stated that he has not spoken to the property owner yet;    July 19, 2022 Page 7of9  completely finished. Town Planner Dustin Millsaps stated that a final letter will be issued. Town Planner Dustin Millsaps stated that he went by the property on March 8,  2022, and the property seems to be abandoned.  No Council action was required.  TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following  updates:  Town Manager Chase Winebarger stated that after overay year oftrying, the Town has finally received written permission toj put LPR Cameras on Blueridge poles and they Town Manager Chase Winebarger stated that he had a homeowner on Trojan Lane contact him and Town Manager Chase Winebarger stated that himself, Town Planner Dustin Millsaps and the Caldwell County Sheriff's Department met with eight (8) homeowners from Trojan Lane about complaints, concerns and information. Town Manager Chase Winebarger stated that the issues that came up were: erosion control; dog issues; potential drug activity; nuisance issues; and homeless tents. Town Manager Chase Winebarger stated that the Summer in the Park Event will be Saturday,July 23, 2022, from 11:00am to 6:00pm, with vendors, food and al live band. Town Manager Chase Winebarger stated that the Town of Sawmills has been nominated for "Best of 2022" sponsored by the Lenoir News-Topic for Best Park- Town Manager Chase Winebarger stated that hel had hired a Deputy Finance Director. Town Manager Chase Winebarger stated that he spoke with the Architect last week to get a plan for the Town Hall Building. Town Manager Chase Winebarger stated that because oft the workload of the Architect it will be, possibly, three (3) months before a plan can be drawn up and forwarded to staff. Town Manager Chase Winebarger stated that he also talked to West and Associates since it ties in directly to the Parks and West and Associates, with their workload, it will be, possibly, two (2) months,  should be deployed in the coming weeks.  Baird Park and Best Kept Secret-Veteran's) Park.  before they can have aj plan drawn up and forwarded to staff.  COUNCIL COMMENTS:  Keith Warren stated that he appreciated everyone coming out. Rebecca Johnson wanted to thank everyone for coming out.  CLOSED SESSION PURSUANTTO N.C.G.S. $143.318-11(A)0): Mayor Pro Tem Clay Joe Wesson made a motion, and Melissa Curtis seconded, to go into closed session pursuant  Wilson asked for ai motion to go into closed session.    July 19, 2022 Page 8of9  tol N.C.G.S. $ 143.318-11(a)(3) at approximately 6:47pm. All were in favor.  Rebecca Johnson made a motion, and Joe Wesson seconded, to come out of closed session at  approximately 7:23pm. All were in favor.  MAYOR SEAT: Town Manager Chase Winebarger asked Council what they would like to Melissa Curtis made a motion, and Clay Wilson seconded, to appoint Councilman Keith  do with the empty Mayor seat.  Warren to the Mayor seat for the remainder ofthe term. All were in favor.  VACANT COUNCIL SEAT: Mayor Pro Tem Clay Wilson stated the Bobby Mosteller was going to run during the next Council election in 2023 and out of everyone that he had talked Clay Wilson made a motion, and Melissa Curtis seconded, to appoint Bobby Mosteller to Council to fill the set vacated by appointed Mayor Keith Warren. The vote passed three (3)to  to, that Mr. Mosteller has agreed to fill the seat ift the Council appointed.  one (1), with Councilman Joe Wesson opposing.  CLOSED SESSION PURSUANT TO N.C.G.S. 143.318-11(A)3): Mayor Pro Tem Clay Clay Wilson made a motion, and Rebecca Johnson seconded, to go back into closed session pursuant to N.C.G.S. $ 143.318-11(a)03) at approximately 7:32pm. All were in favor. Rebecca Johnson made a motion, and Melissa Curtis seconded, to come out of closed session  Wilson asked for a motion to go back into closed session.  at approximately 7:56pm. All were in favor.  COUNCIL ADJOURN: Mayor Pro Tem Clay Wilson asked for ai motion to adjourn. Rebecca Johnson made a motion, and Melissa Curtis seconded, to adjourn the meeting. All  were in favor.  The meeting was adjourned at approximately 7:56pm.  Clay Wilson, Mayor Pro Tem  Julie A. Good, Town Clerk    Agenda Item 10B  BUDGET AMENDMENT ORDINANCE TOWN OF SAWMILLS General Fund  BEI IT ORDAINED, by the Town Council oft the Town Carolina, that the following amendment to the Budget  of Sawmills, Caldwell County, North Ordinance for the fiscal year 2022-2023 bel hereby  adopted.  NOW, THEREFORE, BE IT RESOLVED,  made to the budget for the fiscal year ended June 30, 2023. that the following amendment for the fiscal year be  DepartmentBudget General Fund-Revenue General Fund-Expenditure  Account Number 1-00-3990 1-00-4151  Account  Increase Increase $900,00  Appropriated: Fund Balance Capital Outlay  $900,000  Explanation: Tocovert the costs ofl Master Plan Phase 1 at Baird Park  This Amghdphent now adopted this the  19Hdaye of J4 2022.  APPROVED BY:  ClalWilsor  L  Mayor Pro Tem, Town of Sawmills  Karen  fh claf  Finance Officer, Town of Sawmills  ATTEST:  Town Clerk  dAyar  APPROVED: TO: FORM:  Terry Sy Taylor Town Attorney Control Act.  mybo  This instrument has been preaudited ini the manner required  by the Local Government Budget and Fiscal    Agenda Item 10A  BUDGET AMENDMENT ORDINANCE TOWN OF SAWMILLS General) Fund  BE IT ORDAINED, by the Town Council oft the Town of  Carolina, that the following amendment to the  Sawmills, Caldwell County, North  adopted.  Budget Ordinance for the fiscal year 2022-2023 bel hereby  NOW, THEREFORE, BE ITI RESOLVED, that  made to the budget for the fiscal year ended June 30, 2023. the following amendment for the fiscal year be  DepartmentBudget General Fund-Revenue Community Development-Exp Community Development-Exp Community Development-Exp Explanation: For the purchase/abatement of abatement of Ardmore Lane.  AccountNumber 1-00-3990 1-45-4151 1-45-4135 1-45-4295  Account Appropriated Fund Balance Capital Outlay Contractors- - Abatement Contingencies  Increase $101,000 $100,000 $25,000  Increase $226,000  properties at parcel ID #03 4123 and ID#034124andr the  This Amendment nbw adopted this the 1941 day of  Jy 2022.  APPROVED BY:  Clay Wison, Mayor Pro tem Mayor, Town of Sawmills  fd clof  Finance Officer, Town of Sawmills  ATTEST;  CEAL 8 19as Bgu  Town Clerk  GLordd  APPROVER TOFORM:  Terry Town Attorney Control Act.  Sm.yo  This instrument has been preaudited ini the manner  required by the Local Government Budget and Fiscal    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  August 16, 2022 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Gwendolyn Watson on winning the Recycle Rewards Program for the month of August. She will be presented with a Certificate of Appreciation. A forty dollar ($40.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    MAYOR Keith Warren TOWN MANAGER Chase Winebarger TOWN PLANNER Dustin Millsaps  TOWN COUNCIL Clay Wilson, Mayor Pro-Tem Rebecca. Johnson Melissa Curtis Joe Wesson Bobby Mosteller Agenda Item 8A  DFSANIN  CORPORATED  SAWMILLS TOWN COUNCIL AUGUST 16th, 2022 6:00 PM  PLANNER'S STAFF REPORT  Property Address: N/A Owner Name: Chad Moss Mailing Address: 180 N Main St PIN: 2766819383 Land Area: 22.37 acres Zoning: G-M (General Manufacturing) Proposed Zoning: R-15 (High-Density Residential)  Background  This property is right on the edge of the Town of Sawmills jurisdiction. This property has been zoned G-M in excess of 60 days. There are no open violations into this property at this time. The reason for this rezoning is to increase residential housing units within our region. Mr. Chad Moss is proposing for upwards of 30 different parcels with just as many homes.  Mr. Moss has recently closed on this property.  Land Use and Zoning  This properties current land use is vacant with no primary structure or use.  Surrounding Zoning: North: RA-20/R-20 South: G-M/R-20 East: RA-20/G-M West: RA-20/R-15 Surrounding Land Use:    North: Single Family Residential West: Single Family Residential starecommendation  South: General Manulacturing/Single Family Residential East: Single Family Residentia/General Manufacturing  Staff recommends that the Town of Sawmills calls for a public hearing to rezone this lot to R-15 to G-M. This will grow the Town's property values and help curb the housing crisis that is facing our area. It will also bring down home and rent prices to something more affordable given that many homes in this area. The planning board also voted unanimously  to recommend this rezoning.  BLACKBURN CT  2270  BAKER CIR)  1121)  MHP DR  SPAINOL  HELMSD DR  1281  4076U US Highway 321-A * Sawmills NC * (828)396-7903 *(828)396-8955 fax  pbsibsnilsone  The Town of Sawmills does not discriminate ont thel basis ofa age, sex, race, religion, national origin, disability, political affiliation, or marital status.    AGENDA ITEM: 9A  MEMO DATE: SUBJECT:  August 16, 2022 Financial Matters: Request for a Donation To Caldwell County Schools  Discussion:  The Town has received a request from Caldwell County Schools for a donation in the amount of  $14,000.00 (fourteen thousand dollars).  There are sufficient funds in the budget for this request.  Recommendation:  Staffr recommends Council discuss this matter and decide how they wish to proceed.    Town of Sawmills  Keith Warren, Mayor  Chase Winebarger, Town Manager  Funding Request:  Name of Organization:  Phone  CalclurellCunh, Schals  #AR728-8467  Permanent Address: 1914 HcKony Bud 8W  City: Contact Name:  State: po Fed Tax ID: #:  Zip Code:  Lenov  a804s 50-4000998  Michelle BnHeyi  Amount Requested: Date Funds Needed: Complete description ofproject: SChaelliahn  Amount needed for the Project: Project Begin/End Dates:  144000  N6oo  Howwill the fungs be used? SChflmayw How will this project benefit the community?  Official Town Use Only  Date application received: Date approved/denied (circle one): Available balance in Governing Body Expense Acct: Date check written:  Date presented to Council: Amount approved:  Check #:  Amount:  This instrument has been preaudited int the manner required by the Local Government Budget and Fiscal Control chavrclord    AGENDA ITEM 9B  MEMO DATE: SUBJECT:  August 16, 2022 Financial Matters: Request for al Donation To Disabled American Veterans Chapter 6  Discussion:  The Town has received a request from Disabled American Veterans Chapter 6: for a donation in  the amount of$200.00 (two hundred dollars). There are sufficient funds in the budget for this request.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    Town of Sawmills  Keith Warren, Mayor  Chase Winebarger, Town Manager  Funding Request:  Name of Organization:  Phone  #828-729-8501  DisAbll Amcic Vorrews Chapterb  Permanent Address: WI13 HayANR  City: Hudson Contact Name:  State: NL 56-6061261 Fed Tax ID#:  Zip Code: 28638  Cddy Turner  Amount Requested:  Amount needed for the Project:  faoDee  Veterans fdaiser I0Sepa022  Date Funds Needed: Anj2oaz Project Begin/End Dates: Golf Tournenent fuads Raiser Sponpr  Complete description of project:  How will the funds be used?  How will this project benefit the community?  Official Town Use Only  Date application received: 8l3lal Date approved/denied (circle one): Date check written: Ac.chaurcles  Date presented to Council: slulz2  Amount approved:  Available balance in Governing Body Expense Acct: 114,000  Check #:  Amount:  Thisi instrument has been preaudited int the manner required byt the Local Government Budget and Fiscal Control    JAMES SMITH 12TH ANNUAL MEMORIAL DISABLED AMERICAN VETERANS GOLF TOURNAMENT  HOLE SPONSORSHIP APPLICATION LOCATION: ORCHARD HIILLS GOLF COURSE  2515 GRANITE FALLS, NC 28630  SATURDAY SEPTEMBER 10, 2022, MODIFIED START 2:00 100% OF YOUR $50 ALLOWS THE. DISABLED AMERICAN VETERANS TO SERVE CALDWELL VETERANS. AND THEIR. FAMILIES. INRETURN, YOU GET A SIGN. BEARING YOUR COMPANY'S. INFORMATIONATTHE TEE BOX ON ONE OF THE 18 HOLES, A PHOTO OF COURSE SIGN, AND OUR FEDERAL TAXID. NUMBER FOR YOUR TAX RECORDS.  (Please Print) BUSINESS NAME: SPONSORS'S NAME ON SIGN:  ADDRESS: CONTACT NAME: CONTACT EMAIL: CONTACTSIGNATURE:  DAV CONTACT: Sam Spenser 828-313-0333 or Ronnie Mack 828-754-2882  Intermal use: PAYMENT: CHECK NUMBER  or CASH  Make Checks to DAV Chapter 6  Collected by (Print Name). Sdis lumer 828-729-8501  SIGNATURE:  DATE    AGENDA ITEM 11A  MEMO DATE: SUBJECT:  August 16, 2022 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Dustin Millsaps continues to make  throughout the town. Recommendation: No Council action required.