AGENDA Sawmills Town Hall Tuesday, June 21, 2022 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. A. Recycle Rewards 8. Discussion: A. Personnel Policy 9. Planning: A. Yearly Planning Report 10. Public Comment 11. Updates:  Mayor Pro Tem Clay Wilson Mayor Pro Tem Clay Wilson Mayor Pro Tem Clay Wilson Mayor Pro Tem Clay Wilson Mayor Pro Tem Clay Wilson Mayor Pro Tem Clay Wilson Mayor Pro Tem Clay Wilson Mayor Pro Tem Clay Wilson Town Planner Dustin Millsaps Mayor Pro Tem Clay Wilson  A. May 17, 2022 Regular Meeting Minutes B. May 17, 2022 Closed Session Meeting Minutes  A. Code Enforcement Report B. Town Manager Updates C.C Council Comment  Town Planner Dustin Millsaps Town Manager Chase Winebarger Mayor Pro Tem Clay Wilson Mayor Pro Tem Clay Wilson Mayor Pro Tem Clay Wilson  12. Closed Session: N.C.G.S. $143-318.11(a)0)  13. Adjourn    May 17,2022 Page 1of6  TUESDAY,MAYI,202  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Pro Tem Clay Wilson Melissa Curtis Rebecca Johnson Keith Warren Joe Wesson  STAFF PRESENT Chase Winebarger Julie A Good Terry Taylor  CALL TO ORDER: Mayor Pro Tem Clay Wilson called the meeting to order at  approximately 6:00pm.  INVOCATION: Pastor Danny Wright gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Pro Tem Clay Wilson led the Pledge of Allegiance. ADOPT AGENDA: Mayor Pro Tem Clay Wilson asked for a motion to adopt the May 17, Rebecca Johnson made a motion, and Joe Wesson seconded, to adopt the May 17, 2022  2022 Agenda.  Agenda. All were in favor.  APPROVE APRIL 19, 2022 REGULAR MEETING MINUTES: Mayor Pro Tem Clay Wilson asked for a motion to approve the April 19, 2022 regular meeting minutes. Joe Wesson made a motion, and Rebecca Johnson seconded, to approve the April 19, 2022  regular meeting minutes. All were in favor.  APPROVE APRIL 26, 2022 BUDGET WORKSHOP MINUTES: Mayor Pro Tem Clay Wilson asked for a motion to approve the. April 16, 2022 budget workshop minutes. Melissa Curtis made a motion, and Rebecca Johnson seconded, to approve the April 26, 2022  budget workshop minutes. All were in favor.    May 17, ,2022 Page 2of6  APPROVE APRIL 26, 2022 REGULAR MEETING MINUTES: Mayor Pro Tem Clay Wilson asked for a motion to approve the April 26, 2022 regular meeting Minutes. Keith Warren: made ai motion, and. Joe Wesson seconded, to approve the April 26, 2022 regular  meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Pro Tem Clay Wilson asked if anyone had any questions or  comments at this time. No one wished to speak  PUBLIC HEARING: FY 2022/2023 BUDGET  OPEN PUBLIC HEARING: Mayor Pro Tem Clay Wilson asked for a motion to open the Joe Wesson made ai motion, and Rebecca Johnson seconded, to open the public hearing. All  public hearing. were in favor.  STAFF COMMENTS/RECOMMENDATIONS: Town Manager Chase Winebarger stated that the budget is balanced as required by the NCLocal Government Budget and Fiscal Control Act. The Town's overall budget for FY 2022-2023 totals four million eight hundred sixty-nine thousand four hundred thirty dollars ($4,869,431.00). A few highlights oft the proposed budget include no property tax increase; two point five percent (2.5%) increase in water and sewer. rates per FY19-20NCRWA Rate Study; no increase in sanitation fees; fund balance appropriations for capital projects in the amount of eight hundred three thousand seventeen dollars ($803,017.000); maintains current levels of  benefits for employees.  PUBLIC COMMENT: No one wished to speak.  CLOSE PUBLIC: HEARING: Mayor Pro Tem Clay Wilson asked for a motion to close the Rebecca Johnson made a motion, and Joe Wesson seconded, to close the public hearing. All  public hearing. were in favor.  COUNCIL ACTION: Joe Wesson made a motion, and Melissa Curtis seconded, to adopt the FY 2022/2023 Budget, the FY 2022/2023 Budget Ordinance and the FY 2022/2023 Fee  Schedule. All were in favor.    May 17, 2022 Page3of6  RECOGNITIONS:  RECYCLE REWARDS WINNER: Mayor Pro Tem Clay Wilson stated that after checking numerous accounts on the computer generated list, Public Works Director, Ronnie Coffey,  could not find a recycle rewards winner for the month ofN May.  No Council action was required.  DISCUSSION:  CALDWELL COUNTY EMS RESTART PROGRAM PRESENTATION: Susan Wilson, RESTART Program Coordinator, for the Caldwell County EMS Restart Program,  gave aj presentation about the RESTART Program.  No Council action was required.  PUBLIC COMMENT: Mayor Pro Tem Clay Wilson asked if anyone had any questions or  comments at this time. No one wished to speak. UPDATES:  MAYO CODE ENFORCEMENT REPORT: Town Planner Dustin Millsaps stated that there  are nine (9) code enforcement cases open:  Larry & Dennie Griffin, 2165 Oak Tree Ln, Robbish/Grass. Town Planner Dustin Millsaps stated that on May 3, 2022, a NOVI letter was sent for rubbish and high grass with a deadline of. June 3, 2022. Town Planner Dustin Millsaps stated that on May 9, 2022, the owner called and stated that he was in the middle of cleaning the property Larry & Dennie Griffin, 2172Oak Treel Ln, Rubbish/Untagged Vehicle. Town Planner Dustin Millsaps stated that on May 3, 2022, a NOV letter was sent for rubbish and untagged vehicles with a deadline of June 3, 2022. Town Planner Dustin Millsaps Gladys Greene, 2624 Mission Road, Rubbish. Town Planner Dustin Millsaps stated that on February 24, 2022, a NOV letter was sent for rubbish. Town Planner Dustin Millsaps stated that he went by the property on March 22, 2022 and the property has Wiley Fletcher, 2502 Crest Ln, Rubbish and Zoning Violation. Town Planner Dustin Millsaps stated that on November 23, 2021, a NOV letter was sent for rubbish being  up;  stated that he has not spoken to the property owner yet;  started tol be cleaned up;    May 17, 2022 Page 4of6  located sporadically on the property, as well as a zoning violation for the accessory buildings located on the property. Town Planner Dustin Millsaps stated that as of December 3, 2021, there had been no progress., Town Planner Dustin Millsaps stated that on February 8, 2022 the trash has been picked up out of the yard but it is not completely finished. Town Planner Dustin Millsaps stated that a final letter will be issued. Town Planner Dustin Millsaps stated that he went by the property on March 8, Parker Cox, 2527 Sigmon Dr, Rubbish. Town Planner Dustin Millsaps stated that on November 23, 2021, al NOV letter was sent. Town Planner Dustin Millsaps stated that as ofDecember 3, 2021, the it has started tol be cleaned, but there is still a substantial amount of rubbish remaining. Town Planner Dustin Millsaps stated that the property has been cleaned a little, but not enough to make a difference. Town Planner Dustin Millsaps stated the a final letter will be issued. Town Planner Dustin Millsaps stated that he went by thej property on March 8, 2022 and nothing has changed. Town Planner Dustin Millsaps stated that he went by the property onl May 11, 2022 and the property Gary Hicks, 2520 Sigmon Dr, Rubbish. Town Planner Dustin Millsaps stated that on November 23, 2021, a NOV letter was sent fpr dilapidated amd structures on the property. Town Planner Dustin Millsaps stated that thel NOV letter wasi returned to the Town on November 27, 2021. Town Planner Dustin Millsaps stated that he is trying to find different avenues to get the NOV letter to the right person. Town Planner Dustin Millsaps stated that he went by the property on March 8, 2022 and thè property Linda G. Wartko, 52991 Lakewood Dr., Rubbish. Town Planner Dustin Millsaps stated that on October 29, 2021, he received a complaint for stacks of newspapers and junk piled up around the yard. Town Planner Dustin Millsaps stated that he went by the home and observed numerous debris from the road in front, on the sides and all around the home and sent al NOV letter out. Town Planner Dustin Millsaps stated that he went to the address on November 9, 2021 and there has been no progress on the issues. Town Planner Dustin Millsaps stated that he went by the property on December 3, 2021,and the problem still persists, ifn not worse, and it sees that the newspapers have been covered with newspapers and leaves. Town Planner Dustin Millsaps stated that as ofFebruary 8, 2022 the newspapers have been moved to the back oft the house and aj pile at the street. Town Planner Dustin Millsaps that a final letter will be issued. Town Planner Dustin Millsaps stated that he went by the property on March 8, 2022 and there has been no change. Town Planner Dustin Millsaps stated that he went by thej property on March 22, 2022 and the property owner has somewhat started cleaning the newspapers up. Town Planner Dustin Millsaps stated that he went by the property Teresa Annas Compton, 4486 Sawmills School Road. Abandoned Mobile Home/Garbage and Rubbish. Town Planner Dustin Millsaps stated he received a complaint on January 13, 2020. Town Planner Dustin Millsaps stated that a NOV letter was sent out on January 23, 2020 with a deadline of February 10, 2020. Town Planner Dustin Millsaps stated that the trailer is not finished and located on the same  2022, and the property seems to be abandoned;  is almost perfect;  seems to be abandoned;  on May 11,2022 and the property looks tol be abondoned;    May 17, 2022 Page 5 of6  property as the Compton house that the Town abated in 2018. Town Planner Dustin Millsaps stated that staff will investigate and work with attorney for possible courses of abatement. Town Planner Dustin Millsaps stated that one (1) of Ms. Compton's sons is scheduled to meet with staff in late February to work towards getting the property in his name and get the property cleaned up. Town Planner Dustin Millsaps stated that staff has is waiting for Ms. Compton's son to schedule a time to come in and speak with staffre regarding this property. Town Planner Dustin Millsaps stated that he went by the property on September 10, 2020 and the property is still in same condition with extremely high grass and would recommend demolition. Town Planner Dustin Millsaps stated that he has been in contact with Town Attorney Terry Taylor and former Town Planner to get all the evidence for this property. Town Planner Dustin Millsaps stated that on February 19, 2021, the title search process had been started with Town Attorney Terry Taylor. Town Planner Dustin Millsaps stated that on March 11, 2021, there were three (3) heirs found from the title search process and letters had been sent out to all three (3) heirs. Town Planner Dustin Millsaps stated that as of May 11, 2021, fines have started to occur on this property. Town Planner Dustin Millsaps stated that as of June 10, 2021, all information on this case has been handed overt to Town Attorney Terry Taylor to explore all options that arel left to close this case. Town Planner Dustin Millsaps stated that as of October 12, 2021 Town Attorney Terry Taylor is still engaged in the legal process of trying to find heirs to the Deborah Miller, 4434. Jess Dr, Rubbish. Town Planner Dustin Millsaps stated that on May 3, 2022, al NOV Letter was issued with a deadline ofJune 3, 2022. Town Planner Dustin Millsaps stated that the property was cleaned on May 9, 2022.  property;  No Council action was required.  TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following  updates:  Town Manager Chase Winebarger stated that all Council members should have acopy ofthe plans fort the new Town Hall ini front ofthem. Town Manager Chase Winebarger stated that if there was no changes that Council would like to make, then he would have the architect at the June meeting to talk and move forward with the project. Town Manager Chase Winebarger stated that the Spring in the Park went well. Town Manager Chase Winebarger stated that the number of people that came out was down a little from the Fall event because of the rain that was all around the Town. Town Manager Chase Winebarger stated that the fireworks were shot off from the knoll on the Town's Baird Park property and it went very well. Town Manager Chase Winebarger stated that the traffic went in and out of Baird Park at a very good pace. Town Manger Chase Winebarger and Councilman Joe Wesson discussed having a Memorial Day Program to honor the fallen veterans. There will be a Memorial Day celebration on May 30, 2022 at 11:00am at the Town of Sawmills Veterans Park.    May 17, 2022 Page 6of6  COUNCIL COMMENTS:  Keith Warren wanted to thank Susie Wilson for coming out and giving the Council Joe Wesson wanted to thank Pat Greene for coming. Joe Wesson wanted Pat Greene tol know that the Council misses Mayor Johnnie Greene and hopes that Pat and the family is doing  information regarding the drug crisis in Caldwell County.  well.  CLOSED SESSION PURSUANT TO N.C.G.S. $143.318-11(A)0): Mayor Pro Tem Clay Rebecca. Johnson made ai motion, and. Joe Wesson seconded, to goi into closed session pursuant tol N.C.G.S. S 143.318-11(a)(3) at approximately 6:37pm. All were in favor. Clay Wilson made a motion, and Joe Wesson seconded, to come. out of closed session at  Wilson asked for ai motion to go into closed session.  approximately 7:05pm. All were in favor.  MISSION ROAD PROPERTIES: Town Manager Chase Winebarger stated that Casey Wallace, the owner of 2630, 2634, and 2636 Mission Road (NC PIN #s 2766658939 and 2766659938) came in the office and he spoke with him about the Town acquiring the properties. Town Manager Chase Winebarger stated that Mr. Wallace stated he would take one. hundred one thousand dollars ($101,000.00) for both properties plus the Town pay all Clay Wilson made a motion, and Keith Warren seconded, to purchase 2630 Mission Road (NC PIN # 2766658939) and 2364 and 2636 Mission Road (NC PIN # 2766659938) for one hundred five thousand dollars ($105,000.00) which includes the purchase ofboth parcels and  closing costs.  closing fees for the purchase. All were in favor.  COUNCIL ADJOURN: Mayor Pro Tem Clay Wilson asked for a motion to adjourn. Joe Wesson made ai motion, and Rebecca Johnson seconded, to adjourn the meeting. All were  ini favor.  The meeting was adjourned at approximately 7:07pm.  Clay Wilson, Mayor Pro Tem  Julie. A. Good, Town Clerk    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  June 21,2022 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Larry Miller, Jr. on winning the Recycle Rewards Program for the month ofJune. He will be presented with a Certificate of Appreciation. A thirty-two dollar ($32.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  June 21,2022 Discussion: Policy  Adopt Revised Personnel  Discussion:  During the December 21, 2021 regular meeting Town Manager Chase Winebarger stated that staffhad sent all policies tol David Hill for revision. Mr. Hill has finished the revisions and the  policies are ready for Council to review and adopt.  Recommendation:  Staffi recommends Council adopt the revised policies as written.    TOWN COUNCIL Keith Warren Clay Wilson, Mayor Pro-Tem Rebecca Johnson Melissa Curtis Joe Wesson  A  TOWN MANAGER Chase Winebarger TOWN PLANNER Dustin Millsaps  CORPORATED  AGENDAITEM: 9A  ANNUAL REPORT July 2021-June 2022  Planning Ordinance Section 151.06: An annual report shall be prepared ands submitted to the Town Council by May ofeach) year. The report shall include a comprehensive. and detailedreview: of the activities, problems and Due to all the changes this report is being provided at the end oft the fiscal year and includes all  actions ofthe Planning Board as well as any budget requests and/or recommendations.  the activities that occurred last fiscal year.  Overview:  Provided numerous citizens, realtors, developers, etc. with information on parcels located Updates to the Sawmills use chart to better describe where something is permitted and  throughout the Town of Sawmills. not permitted by right.  Rezoning of Ebenezer Christian Children' s Home Annexation of Ebenezer Christian Children's Home  Started the process of drafting a new comprehensive plan with Western Piedmont  Council of Governments. Handled three zoning violations  Planning Board Activities: Planning Board Budget:  The Planning Board met zero times between. July 2021 and June 2022.  The board-related did not have any expenses that occurred in the reporting period. In FY21-22 Sawmills contracted with the WPCOG for one day a week of planning services. The Board of Adjustment met zero times between July 2021 and June 2022.  Board of Adjustment Activities: Project Management:  Planner attended various training opportunities.  Planner obtained accreditation to be a Certified Zoning Official (CZO).    Topics Include:  Vacant Housing Economic Development Quasi-Judicial Hearings Plan Review Aira and Water Quality Hazard Mitigation Floodplain GIS  Subdivision Plats:  Family subdivision: 3 Minor subdivision: 2 Recombination: 0 Major subdivision: 0 Exempt: 0 Total: 5 Zoning Permits: Zoning FY 2020-2021 TYPE Accessory Building New Construction (Stick Built) 12 Manufactured Homes Garage/Carport Residential Addition Commercial Dock Sign Other Total  2021-2022 6 6 2 11 2 2 2 5 48  2020-2021 13 20 2 0 7 1 0 3 3 49  2019-2020 15 7 2 1 5 1 1 1 1 34  Code Enforcement Activities: Code Enforcement FY 2020-2021  TYPE Grass  2021-2022 3 20 0 0 0 0 2 25  2020-2021 8 2 4 0 0 1 16  2019-2020 16 11 2 2 2 3 8 44  Property Maintenance Minimum Housing Abandoned Mobile Home Livestock Other Zoning Other Total  2    Code Enforcement Budget:  The budget for the upcoming year will remain at $10,000.  3    AGENDA ITEM 11A  MEMO DATE: SUBJECT:  June 21, 2022 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Planner Dustin Millsaps continues to make  throughout the town. Recommendation: No Council action required.