Wlacon Counly  ON U  MAÇON COUNTY BOARD OF COMMISSIONERS  CONTINUED SESSION JUNE 28, 2016 -6P.M. AGENDA  1. Reconvene - Chairman Corbin incentives to be offered  2. 6 p.m. - Public hearing on proposed monetary economic development 3. Consideration jof proposed economic development incentives and approval of NC One and Building Reuse grant applications - County Attorney and Economic Development Director Tommy Jenkins 4. Security system at Senior Services - County Manager  5. Considération of applications for fireworks displays at Nantahala and 6. Continued discussion of telephony, project - Information Technology Director. Andy Muncey and representatives of Frontier and Mitel 7, Consideration of wellness policy - County Manager/HR Director 8. Consideration of ordinance amending the FY 2015-16 budget = Financé 9! Approval of the! minutes from the May; 10, 2016 regular meeting and the  Franklin - County Manager  Director  May 31, 2016 continued session  10: Adjourn  MACON COUNTYO COURTHOUSEANNEX PHONE 828-349-2000  5WEST MAIN STREET  FRANKLIN, NORTH CAROLINA28734  FAX: 828-349-2400    Notice of Public Hearing  Please take notice that the Macon County Board of County Commissioners will conduct aj public hearing on Tuesday, June 28, 2016, at 6:000 o'clock, p.m., in the Commissioner's Board Room in the Macon County Courthouse located at 5 West Main Street, Franklin, NC 28734, pursuant to the provisions of N.C. Gen. Stat. $ 158-7.1 to discuss the proposed monetary economic development incentives to be offered to a private business for local economic development in Macon County, North Carolina. The public is invited to attend, listen, participate and comment  during the same.  This the 17th day ofJ June, 2016 Macon County Board Commissioners By: Kevin Corbin, Chairman    STATE OF NORTH CAROLINA COUNTY OF MACON  APPLICATION FOR PERMIT TO EXHIBIT, USE AND/OR DISCHARGE PYROTECHNICS FOR CONCERT OR PUBLIC: EXHIBITION 1. Display Operator/Applicant'si full name and address: Raw Sarwot P0 Box013 Andrews, NC R6R0L Stat. 8: 58-82A-3 and does the same: remain in effect? Yes  2. Has thel Display Operator/Applicant been issued a display pperator license under N.C. Gen. 3. Place of proposed public exhibition: sland in the lave  Attach copy.  4.  Willthee exhibition! beindoor?  No  fso,adiomainulesapply.  5. Will the proposed exhibition be in connection with concerts or public exhibitions, such as fairs, carnivals, ousofaldsstyionsaddopudie-etehaton? No.Ifso,which: 6. Will the proposed exhibition be used for any other purpose? No Ifso, what?  7.  Does thel Display Operator/Applicant have insurance in the amount of at least five hundred thousand dollars ($500,000) or the minimum amount required by the North Çarolina Building Code pursuant tol N.C. Gen. Stat. $ 143-138(e), whichever is greater? Ves  Attach full copy oft the same.  8. The names of alll Individual(s) who are to exhibit, use, handle or discharge pyrotechnicsin connectionwitht the concert or public exhibit: CaryFrozler, Rick Trammel,  William Pnieman  9. Have all persons identified in #8 above. completed training and licensing required under 10. Will the display operator or proximate audience display operator, as required under. Article 82AofChapter: 58 ofthel North Carolina General Statutes, bej present at the concertorpublic  Article82AofChapter: 58ofthel North Carolina General Statutes?.  Ves  exhibition?  Nes  11. Will the display operator or proximate audience display operator, as required under. Article 82A of Chapter 58 oft the North Carolina General Statutes, personally direct all aspects of  exhibiting, using, handling, or discharging the pyrotechnics? Yes oft the lands where the display will take plaçe? Yes  12. Does Display perator/Applicant have all neçessary: permissions from the property owner  Icertify under penalty of perjury that the responses to the above are truthful all respects.  This the 2-d dayof_ Tens  20_16  733 Display Operator/Applicant    Ontdoor Pyrotechnics Display OPERATORS LICENSE  2 0 1  U  Paul Earwood License# 1586    STATE OF NORTH CAROLINA COUNTY OF MACON  APPLICATION FOR PERMIT TO EXHIBIT, USE AND/OR: DISCHARGE PYROTECHNICS FOR CONCERT OR PUBLICI EXHIBITION 1. Display Operator/Applicant's full name and address: Mdraal lrommek  Sapphue Lws. . Frankkss NC 0634 Stat. $ 58-82A-3 and does the same remain in effect? Ves  2. 3. 4. 5.  Has thel Display Operator/Applicant beeni issued a display operator license underN.C. Gen. Place of proposed public exhibition: Moco Co. Four Gxounbs 44d34  Attach copy-  Willt the exhibitiont bei indoor? NO  IFiso,aditiominulsapply.  Will the proposed exhibition be in connection with concerts or public exhibitions, such as fairs,c carnivals, shows ofall descriptions and/or public celebrations? Mes .Ifso, which:  du S54  6.  Will the proposed exhibition be used for any other purpose? NO  Ifso, what?  7. Does the Display Operator/Applicant have insurance in the amount of at] least five hundred thousand dollars ($500,000) or the minimum amount required by the North Carolina Building Code pursuant tol N.C. Gen. Stat. $1 143-138(e), whichever is greater? yes The names of all Individual(s) who are to exhibit, use, handle or discharge pyrotechnics in connectiop with the concert or public exhibit: Mchngal Liannd Sonss Lommek Have all persons identified in #8 above completed training and licensing required under Aricle82AofChapter. 58oftheNorth Carolina General Statutes? es  Attach full copy oft the same.  8.  S0e Breeblove + Ken Lone  9.  10. Will the display operator or proximate audience display operator, as required under. Article 82AofChapter 58 ofthel North Carolina General Statutes, be present at the concert or public 11. Will the display operator or proximate audience display operator, as required under. Article 82A of Chapter 58 oft the North Carolina General Statutes, personally direct all aspects of exhibiting, using, handling, or discharging the pyrotechnics? 4es  exhibition? Wes  12. Does Display perator/Applicant have all necessary permissions from the property owner  oft the lands where the display will take place? wes  Icertify under penalty of perjury that the responses to the above are truthful all respects.  This the _dayof Suwa  20160  o50  Display Operator/Applicant    ACORD  DATE (MW/DDNYYY) 2/22/2016  CERTIFICATE OF LIABILITY INSURANCE  THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT, BETWEEN THE ISSUING INSURER(S), AUTHORIZED IMPORTANT: Ift the certificate holderi is an ADDITIONAL INSURED, the policy(ies) must be endorsed. FSUBROGATION IS WAIVED, subject to thet terms and conditions oft the policy, certain policies may require ane endorsement. A statement on this certificate does not confer rights tot the  REPRESENTATIVE ORF PRODUCER, AND1 THE CERTIFICATE HOLDER. certificate holder inl lieu ofs such endorsementis). PRODUCER Britton Gallagher One Cleveland Center, Floor 30 1375 East 9th Street Cleveland OH 44114 INSURED East Coast Pyrotechnics Inc. P.O. Box 209 Catawba SC 29704 COVERAGES INSR LTR TYPE OFI INSURANCE GENERALLIABILITY X COMMERCIAL GENERALI LIABILITY CLAIMS-MADE X OCCUR GENLA AGGREGATE LIMIT APPLIES PER: POLICY x PRO LOC D AUTOMOBILE LIABILITY X ANYA AUTO ALLOWNED AUTOS X HIREDAUTOS X NON-OWNED AUTOS UMBRELLAI LIAB x OCCUR EXCESSLIAB DED RETENTIONS WORKERS COMPENSATION ANDE EMPLOYERS LIABILITY ANYF OPITOAPASTENECUNE OFFICERMEMBERI EXCLUDED? (Mandatory inN NH) lfyes, describey under DESCRIPTIONC OFOPERATONSb#oN  NAME: CONTACT AXPA:m218-658-7100 PHONE E-MAIL ADDRESS:  FAX. (A/G,No):  INSURER(S) AFFORDING COVERAGE  NAIC# 26743 10851  INSURERA: Maxum Indemnity Company INSURERB: Riverport Insurance Co. INSURERC: Everest indemnity/Insurance: Co. INSURERD: Everest National Insurance  Company REVISION NUMBER:  INSURERE: INSURERF:  CERTIFICATE NUMBER: 1897685503  THIS ISTO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITHF RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,  EXCLUSIONS AND CONDITIONS OF SUCHF POLICIES. LIMITS SHOWN MAYI HAVE BEEN REDUCED! BYF PAID CLAIMS.  ADDLISUBR INSR WVD  POLICY EFF POLICYEXP IMMDDMYYY (MM/DD/YYY 9/30/2015 9/30/2016 EACHOCCURRENCE  POLICY NUMBER SIBML00005-151  LIMITS $1,000,000  DAMAGE TOR RENTED PREMISES (Eac cccurrence) $500,000 MEDE EXP( (Any onep person) $ PERSONAL &ADVINJURY $1,000,000 GENERAL AGGREGATE $2,000,000 PRODUCTS COMPIOP AGG $2,000,000 BODILY INJURY (Perp person) $ BODILY INJURY (Pera accident) $ PROPERIVDAMAGE (Peraccident) AGGREGATE E.L. EACHACCIDENT E.L. DISEASE- -EAE EMPLOYEE $1,000,000 E.L. DISEASE -POLICY LIMIT $1,000,000  $ $ $ $4,000,000 $4,000,000 $1,000,000  Y  SIBCA00005-151  9/30/2015 9/30/2016 fEaa COMBINED accident) SINGLELMT $1,000,000  SCHEDULED AUTOS  EXC6020405 WC3984013151 (MASTER)  9/30/2015 9/30/2016 EACHOCCURRENCE 9/30/2015 9/30/2016 x WÇSTATU- E  CLAIMS-MADE Y/N N/A  DESCRIPTION OF FAIR ASSOCIATION  /LOCATIONS/ VEHICLES (Attach ACORD 101, Additional Remarks Schedule, ifr mores spacei isr required)  FIREWORKS DISPLAY DATE: JULY4, 2016  ADDITIONAL INSURED: 1)CITY OFI FRANKLIN, 2)MACON COUNTY, 3)FRANKLIN CHAMBER OF COMMERCE, 4)MACON COUNTY  CERTIFICATE HOLDER  CANCELLATION  SHOULDI ANY OF THEA ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN  FRANKLIN CHAMBER OF COMMERCE 425 PORTER: ST FRANKLINI NC28734  ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE  275  01988-2010. ACORD CORPORATION. Allr rights reserved.  ACORD 25 (2010/05)  The ACORD name and logo are registered marks ofA ACORD    -  A 3  e 6  in A    NCDOI OSFM! [Fire Safety Programs - Code Officials Pyrotechnic License. H... Page 1of2  MHTVROEN PAREMIEN (ORLOES SIMI I MARSIN WAYNE GOODWIN: STATRPIUPMAESIALE  SEARCH Ar     HOME: ABOOT us OSFM: DIVISIONS DEPARTMENT OF INSURANCE. CONTACTUS, EMPLOYMENT OSFM2 24  Fire Safety Programs FIRE SAFETY PROGRAMS P.F PYROTECHNIC LICENSE INFORMATION Pyrotechnic License Information Current Pyrotechnic: License Holders  PROTECHNIÇLICEISE INFORMATION CONTAGIS STATE PROPERIY PERHITS ONLINE. LOGIN PYROTECHNIC ICENSE APPEV/RENEM 39P PROTECMNICUICEMSES PROXIMATE AUDIENCE UCENSES PYROTECHNIC. "STRUCTORSDBLIVEAT AGENCIES MUNICIPALI EMPLOVEG COpE QFFICIALS PYRGTECHHICT EVENT EMPLOYEE SPONSOR, VENUE AND PRODUETION MANAGEMENT  1:4g PYROTECHNIC LICENSES Select License Types atinterest  License Type @Pyrotechnic 13G eOperator OPyrotechniç E4G OAssislant OProximate. Audience Getlist. Get Eidense Holder Information 1485 Search farl Liçense:  Licensé Level  Pyrotechnicl License Number Driver's-License Number  Holder's, Fulll Namer Micliael Lenn Tramme! Business Namen East Coast Pyrotechnics, Ino. Government, ID By: North Carolina- Government: ID Type: Driver License IDI Numnberi ***5841: Liecnse Numbers) 1485 License Type:l 1.30 Pyrotechnic License Level Operator License Statust Valid. Expiration. Date: 05/31/2019  M Michael Trammel.  y/AwadalaOSMAPK.SV.hymsD.alapatadi-ca. 6/17/2016    NCDOI OSFM. Fire Safety Programs - Code Officials Pyrotechnic. License H. Pagè lof2.  SEARCH  ARI SEM OIECSINE HRI MARSIAI) WAYNE GOODWIN: STATEHASMAESIAL    EETDS Mo  HOME ABOUT US OSFM. DIVISIONS DEPARTMENT OF1 INSURANCE CONTACTUS EMPLOYMENT OSFM:24  Fire Safety Programs FIRES SAFEFY, PROGRAMS" PYROTECHNICI LICENSE INFORMATION Current Pyrotechnic License Holders  PYROTECHNICI LIÇENSE INFORMATION CONTACTS ONLINE LOGIN PYROTECHAIC LICENSE APPLY/RENEW 1,39 PYROTECHNIGI LICENSES: PROXIIATE, AUDIENCE UCENSES PYROTECHNIC. ISTRUCTORS/DEVERI AGENCIES MUMICIPAL EMPLOYGE COpE OFFICIALS PIROTECHHICEVERT EMPLOYEE SPONSOR, VENUE AND PRODUÇTION HANAGEMENT  STATE PROPERTY: PERMITS: Pyrotechnic Liçense. Information  L.4g. PYROTECHNIC: LICENSES Seleer License! Typec ofinterest  License Type OPyrotechnie 1.3G OPyrotechnic. 1,4G OProximate. Audience GetList Gét Licensel Holder Information 1482 Search forL License  License Level OOperator QAssistant  Pyrotechnic License! Number Driver'sLicense) Number  Holder'sFull Name:. John Marshall" Trammel Business Namer Easf Coast Pyrotechnics, Inc. Governmént! IDI By: North Carolina Goyernment: ID Type: Driveri Liçense IDI Numiber: **7313 License! Numbers 1482 License Type: 1.30 Pyrotechnic License Level Operator" Liçense Status: Valid: Expiration) Date: 04/30/2019  X John. Trammel  yhwwaalaicomOsiMAPRsAy.hoymuD.ulagafiadl-ca. 6/17/2016    NCDOI OSFM! Fire Safety Programs " Code Officials Pyrotechnic. License H.. Pagelof2  SEARCH  RANK 5 5M OICLOISIANT HRI MARSHN) WAYNE GOODWIN STAIRPREMANSE      You  HOME ABOUT US OSFM.D DIVISIONS DEPARTMENT OF INSURANCE CONTACTS EMPLOYMENT OSFM24  Fire Safety Programs FIRE SAFETY PROGRAMS >F PYROTECHNICLICENSE: INFORMATION Current Pyrotechnic License Holders  PYROTECHNICL LICENSE IMEORMATION CONTACTS ONEINE. LOGIN PYROTECHNIC LICENSE APPLY/RENEW 1.39 PYROTECHNIC) LICENSES: PROXINATE AUDIENCE LICENSES PYROTEGHNIC, ISTRUCIORS/PELIVERE AGENCLES NUNICIPALI EMPLOVEE CODE OFFICIALS: PIROTECHNICEVENT EMPLOVEE SPONSOR, VENUE) AND' PRODUCTION MANAGEMEE  STATE PROPERIYPERNITS Pyrotechnig. License Information.  1.49. PYROTECHNICI LICENSES SelectL Liçense Typeofinterest-  License Type OPyrotechnic 13G eOperator: OPyrotechnic 1.4G OAssistant OProximate. Audience GetList GetL License Holder Information 1486 Search forl License  License. Level  Pyrotechnic License Number Driver's-License Number  Holder's Full Name Joel Edward Breedlove Business. Name: Easf Coast Pyrotechnics; Inc: Goveriment. ID By; North, Carolina. Government: ID1 Type: Driverl License IDI Number: ***8747 Liçense? Number: 1486 License Type: 1.36 Pyrotechnie: Licèrse Level: Operator License Status: Valid Expiration Date: 04/30/2019  E Joe Breediove  y/AacaiaOsMP.sa.gmsDehalapatiadi-ca. 6/17/2016    NCDOI OSFM Fire Saféty Programs - Code Officials Pyrotechnic License H.. Pagelof2:  SEARCH  MMMEN NSGRAN (01L0 S1S1 IRI MARSII WAYNE STATEFREMABSIAE GOODWIN  -    a MR ens Yos  HOME ABOUTUS OSEM DIVISIONS! DEPARTMENT OFI INSURANCE CONTACTUS EMPLOYMENT OSFM:24  Fire Safety Programs FIRES SAFETYPROSRAMS > PYROTECHNIC LICENSE, INFORMATION Pyrotechnic License Information Current Pyrotechnic: License Holders  PROTECHHICUICENSE INFORMATION. CONTACTS STATE PROPERIYPERMITS ONLINE. EOGIM PYROTECHMIC UIGENSE APRLY/RENEW: 139 PROTEOMICHCISES PROXIMATEE AUPIENCE UIGENSES PYROTECHNC ISTRUCTORSDELVENI AGENCIES MUNICIPAL EMPLOYEE ÇODE OFFICTALS PROTEGHTRCEVENT EMPLOYEE SPONSOR, VEHUE AND ROPUCTOTRAMAGEAENT  TAg PYROTECHNIE LICENSES Sdlect License Typec atinterest  License" Type Pyrotechnic 3G OPyrotechniç! 14G OProximate, Audience GelList Geti License Holder Information 1480, Searchlor License  License Level 0Operator Assistant  Pgrotechaic License Number Driyer'sLicensei Number  Holder's Full Name Kemneth Arthur Lane Business Name: East Coast Pyrotechnics, Ine: Government ID By: North Carolina Government, ID Type: Driverl License, IDI Number *#*8690 License Number 1480 License' Typer L.3GPyrotechnic Licensel Levé!: Operator License Status: Valid Expiration Date:. 04/30/2019  Kenneth Lane  p.lawwaadaisomOsiMATiResaRg.hegmsahulapadial-ca. 6/17/2016    MACON COUNTY Wellness Policy  MACON COUNTY WELLNESS POLICY ***** For the Plan Year 07/01/2016 to 06/30/2017  Policy  Itis MACON COUNTY's policy to encourage wellness for its employees [and their families), where appropriate, to enhance employee ability to lead a satisfying and productive life and reduce costs through increased productivity and reduction ofi illness, injury, and disease driven by lifestyle choices and other  controllable factors. Definition of Wellness  For] purposes oft this policy, Wellness is individual mental and physical well-being as ai result of employer and employee commitment to complete human health in both work and non-work life.  Wellness Program Purpose  The purpose of MACON COUNTY's Wellness Program is to promote overall wellness ofi its employees  (and their families) both at work and at home. Thel MACON COUNTY Wellness Program will  Help employees identify medical conditions, which can then bet treated  Encourage healthy lifestyles to prevent or retard progression of medical problems and prevent Help employees and dependents cope with the various problems of daily life (work/life balance)  unnecessary claims  Employ one or more oft the following wellness initiatives:  Health risk appraisal Biometric screenings Weight management Smoking cessation Nutritional counseling Fitness programs Support for management of chronic health conditions Stress management Onsite educational lunch and learns Personal wellness profile Wellness education materials EAP support for work/life balance  1    MACON COUNTY Wellness Policy  Eligibility  All permanent MACON COUNTY employees are eligible for voluntary participation int the Employee Wellness Program and may be eligible forLIFE points. Spouses [and other immediate family members] may participate in selected activities provided through thej program as long as their participation does not All persons who intend toj participate in a Wellness Program activity involvingi physical exertion or exercise are encouraged to consult with aj physician before beginning physical activity as needed. Int the event MACON COUNTY should grant an incentive or reward to groups ori individuals for participation in any Wellness Program or activity, MACON COUNTY will make reasonable accommodations fori individuals whoi require them in order to allow them toj participate.  preclude participation by an employee.  Objectives  Wellness programs are designed to encourage employee fitness and wellness programs which are flexible enough to promote active lifestyles to maintain mental and physical well-being, enhance an individual's ability to lead a satisfying and productive life both on and off the job, and: reduce MACON COUNTY's costs by increasing productivity and reducing illness, injuries, absentecism, and medical claims.  Specifically, objectives oft the MACON COUNTY's Wellness Program are:  Toprovide education and information on wellness.  To encourage participation in fitness and health-related activities for] physical and mental well-being. To reduce work-associated costs absenteeism, health care costs and worker's compensation claims Toj provide an evaluation process which gives management and employees feedback on the value and  due to illness and injuries. Toi increase productivity at work. progress ofthe wellness program.  Topromote individual accountability for one'sl health  General Covenants  1. MACON COUNTY supports and encourages employee participation in our Wellness Program and expects every. effort will be made by supervisors to allow employee participation. Wellness program activities will be designed to attain specific goals at thei individual and MACONCOUNTY level. 2. Employee participation is voluntary. Supervisors are encouraged to facilitate flexible work schedules whenever possible to accommodate employee requests to participate in any MACON COUNTY 3. The program will provide a reasonable alternative standard for obtaining any reward or incentive for individuals for whom, for that period, it is unreasonably difficult due to a medical condition to satisfy,  sponsored wellness program or initiative.  or medically inadvisable to attempt to satisfy, the otherwise applicable standard.  2    MACON COUNTY Wellness Policy  4. Supervisors are encouraged to grant time for employees to participate in officially authorized special or one-time educational or awareness programs, a medical fitness screening procedure, wellness 5. Individuals eligible for the program will have the opportunity to qualify for any rewards or incentives MACON COUNTY will employ methods and practices to insure privacy and protection of protected health information (PHI) on individuals who participate in MACON COUNTY sponsored wellness programs, screenings, and health risk assessments. PHI data will be handled through third party vendors, including the Macon County Public Health Center, and individual health data will not be furnished to MACON COUNTY Administration. However MACON COUNTY will receive employer level aggregate data and, where appropriate, information on individual participation or completion of certain tasks or activities as it may relate to overall MACON COUNTY wellness  counseling or any MACONCOUNTY-pomord Health Fair. under the Wellness/LIFE Program(s) at least once per year.  performance or in the determination ofr rewards ori incentives for the individual. Wellness Facilitator and Wellness Advisory Committee Responsibility  MACON COUNTY will designate a wellness facilitator to coordinate the overall program, introduce: new initiatives, and monitor program results and participant feedback. In addition, MACON COUNTY will designate a wellness advisory committee to be comprised of [5-10 employee representatives, including at least one senior management staff person). Wellness representatives can be rotated annually. The wellness advisory committee will meet at least quarterly or more frequently as needed and assist the wellness facilitator in making recommendations to the Health Insurance Review Committee regarding  any program changes for consideration. Health Risk Screening  MACON COUNTY will offer annual biometric screening services to employees at no cost to the employee. Participation in screenings is encouraged but voluntary. The purpose of the screenings it to help employees identify problems such as high blood pressure, high percent of body fat, use of tobacco products, stress issues, improper nutrition (high cholesterol), low activity or energy levels, or1 thei inability Employees are also strongly encouraged to complete and update al health risk assessment at least once per  top perform work safely and proficiently.  year.  Physical Fitness  Wellness is a positive and individual choice, pursued because iti is seen as a richer way to live. Itis a long- term, developmental process; seeking balance and life satisfaction while taking the best care possible of every aspect of] life. Iti is generally recognized that physical exertion can have a positive impact on almost all aspects of an individual's life by reducing stress as well as improving overall health. In addition, physical activities help reduce employee absenteeism, health care costs, and worker's compensation  claims.  3    MACON COUNTY Wellness Policy Employee Participation  Participation in wellness activities is strongly encouraged. INTHE ENHANCED MEDICAL PLAN.  WHILE EMPLOYEE PARTICIPATION IS VOLUNTARY, IT IS REQUIRED FOR ENROLLMENT  EMPLOYEES CHOOSING NOT TO PARTICIPATE IN TOBACCO SCREENING AND/OR THE HEALTH RISK. ASSESSMENT WILL BE ELIGIBLE FOR THE BASIC MEDICAL EMPLOYEES QUALIFYING FOR THE ENHANCED MEDICAL PLAN WHO SUBSEQUENTLY FAIL TO MEET PARTICIPATION REQUIREMENTS IN APPLICABLE TOBACCO CESSATION AND/OR DISEASE MANAGEMENT PROGRAMS WILL BE INELIGIBLE FORT THE ENHANCED: MEDICAL PLAN THE FOLLOWING YEAR. EMPLOYEES MAY REESTABLISH ELIGIBILITY FOR THE ENHANCED MEDICAL PLAN BY (1) SATISFACTORY PARTICIPATION IN TOBACCO CESSATION AND/OR DISEASE MANAGEMENT PROGRAMS FOR ONE YEAR AND (2) AGREEMENT TO CONTINUE SATISFACTORY PARTICIPATION DURING THE SUBSEQUENT PLAN Employee participation in wellness programs and activities on MACON COUNTY time will be allowed consistent with work assignments and supervisor approval. MACON COUNTY reserves the right to revise and/or control program participation when conflicts with accomplishment of MACON COUNTY  PLAN ONLY.  YEAR.  work responsibilities occur. Official Time Use  Employees participating in the Wellness /LIFE program may use time offin accordance with the  Macon County Personnel Policies. Program Monitoring and Evaluation  The wellness facilitator will review participation, costs and accomplishments to measure progress and benefits to employees as well as to MACON COUNTY on an annual basis. Employee feedback, participation levels, illness/leave records, MACON COUNTY level screening data, and related medical  claims data may be reviewed as part of an overall evaluation. Wellness Components and Measurements medical plan year July 1,20161 to. June 30, 2017  MACON COUNTY has established the following components and measurements for wellness for the  4    MACON COUNTY Wellness Policy  Tobacco Cessation Care Plan  All tobacco users must enroll and participate in the tobacco cessation program offered through Macon County Employee Health in order to automatically qualify for Macon Schedule an appointment with the Employee Health Chronic Disease Management nurse by July 1, 2016 and follow up with the Chronic Disease Management nurse every 2 months for medical and social support. You must meet with the nurse at least 4 times out of the six Schedule appointment with the Macon County Employee Health physician as needed for Support groups and cessation classes will be offered to all employees using tobacco products. Ifan employee reports that he/she is not a tobacco user and then has a positive tobacco screening swab test and contests the results, a second screening swab test will be administered and sent offt to a third party lab for testing. Ifthis second test also has positive result, the employee will automatically be enrolled in Macon County's Basic Health Insurance Plan. A1 third tobacco screening can be administered at the employee's own cost by their primary care physician and the results provided tol Macon County Employee Health.  County's Enhanced Health Insurance Plan.  meetings to be considered actively participating. medical interventions such as medications or patches.  Participation is optional.  Blood] Pressure Care Plan BPI less than 130/80  noi follow upi needed BP greater than 130/80 but less than 140/90 Follow up every 4-61 months and as needed BP greater than 140/901 but less than 160/90 changes; repeat every 4-61 months and as needed Meet with nutritionist to discuss diet changes Refer to. PCP or EH physician BP greater than 160/90 Ifasymptomatic  Tofollow up with employee health nurse within 1-2 months for lifestyle changes o To follow up with Employee Health Nurse within 1-2 months to discuss lifestyle  To follow up with Employee Health Nurse within 1-2 months to discuss  lifestyle changes; repeat every 2-3 months and as needed Meet with nutritionist to discuss diet changes  Refer to PCP Refer to ER  Ifsymptomatic with chest pain, dyspnea or headache  To follow up with Employee Health Nurse within 1-2 months to discuss  lifestyle changes; repeat every 2-3 months and as needed Meet with nutritionist to discuss diet changes  Refer to PCP  5    MACON COUNTY Wellness Policy  Blood Glucose Care Plan Fasting glucose less than 100 No follow up Fasting glucose between 100-125 4-61 months and as needed Refer to nutritionist Fasting glucose above 125 3-41 months and as needed Refer to nutritionist  Follow up with employee health nurse in 1-21 months for lifestyle changes, then every  Follow up with employee health nurse in 1-2 months for lifestyle changes, then every  o Refer to PCP or employeel health physician Fasting glucose above 300 and symptomatic Refer to PCP or employeel health physician ASAP  Follow up with employee health nurse in 1-2 months for lifestyle changes, then every  21 months and as needed o Refer to nutritionist Ifnon-fasting, schedule fasting glucose ASAP  Lipid Management Plan Total cholesterol less than 200 o No: follow up  Total cholesterol greater than 200, less than 240 months and as needed Total cholesterol greater than 240 Refer to PCP or EH physician 6and as needed HDL less than 40 months and as needed LDL less than 130 No: follow up needed LDL greater than 130, less than 160 every 61 months and as needed LDL greater than 160  O Follow up with employee health nurse in 1 month for lifestyle changes, then every 6  Follow up with employee health nurse in 1 month for lifestyle changes, then every 4- Follow up with employee health nurse in 1 month for lifestyle changes, then every 6  Follow up with employee health nurse within 2-3 months for lifestyle changes, then  Refer to Primary Care Physician or EH physician every 4-61 months and as needed Triglycerides greater than 150, less than 300 every 61 months and as needed Triglycerides greater than 300  Follow up with employee health nurse within 1 month for lifestyle changes, then  Triglycerides less than 150 o No follow up  o Follow up with employee health nurse within 2-3 months for lifestyle changes, then  o Refer to. Primary Care Physician or EH physician  6    MACON COUNTY Wellness Policy  Follow up with employee health nurse within 1 month for lifestyle changes, then  every4-6months: and asi needed  To schedule an appointment for any disease management program, employees are to call Lyndie, Chronic  Disease Management nurse, at 349-2509.  MACON COUNTY  Signed Wellness Goals  [Title]  Date  To be determined at ai later date Employee Participation F Biometric screenings Completion of Health Risk Assessment Seminar Attendance [ Health Risk Index Reduction Body Mass Index Improvement Cholesterol Level - Blood Pressure L Smoking Cessation L Sick Day Reduction Employee Survey Results L Overall Medical Claim Cost Hospital Inpatient Days Physician Office Visits EAPI Utilization Patterns  7    MACON COUNTY, NORTH CAROLINA ORDINANCE, AMENDING Thel Fiscal Year 2015-2016 Budget  BE IT ORDAINEDI byt the Board of Commissioners of! Macon County, North Carolina:  SECTION 1. The following amounts are hereby appropriated int the General Fund fort the operation ofthe county government andi its activities for the fiscal year beginning July1, 2015, and ending. June 30, 2016, ina accordance with the chart ofa accounts heretofore  established fort this county:  Governing Board Administration Finance Tax Supervision Mapping Tax Assessment Legal Human Resources Board of Elections Register of Deeds Information Technology Garage Buildings & Grounds Sheriff Courthouse Security NCF Forest Service Contract Governor's Highway Safety Law Enforcement Center Permitting, Planning, and Development Emergency Medical Service Emergency Management Services E911 Addressing Animal Control Airport Economiç Development Cowee School Transit Services Soil Conservation Cooperative Extension Health Department Social Services Mental Healh/Handicapped Juvenile Crime Prevention Council Veterans Services Senior Services Library Services Recreation Education Transfers to other funds Special Appropriations Non-Departmental TotalA Appropriations  $  208,883 392,820 519,716 695,821 175,792 420,439 100,000 153,642 299,349 301,536 1,179,540 363,905 2,103,441 4,255,872 212,591 70,000 21,927 2,159,599 512,605 3,090,480 1,207,522 138,384 265,020 43,000 236,770 82,120 1,386,365 152,052 211,339 5,429,516 6,326,083 168,993 114,931 97,023 716,527 1,016,990 1,398,128 8,619,927 2,487,030 180,000 820,191: 48,335,869  SECTION2. Itis estimated that thei following revenues will be available int the General Fund fort the fiscaly year beginning July 1,2015,  and ending. June 30, 2016:  Page 1of6    Tax Collections Gross Receipts Tax Local Option Sales Tax Payments inl Lieu ofT Taxes Service Fees Health Programs JCPC Grants Social Services Revenues Transit Services Grants & Fees Veterans Affairs Senior Services Revenues &F Fees Recreation! Fees Interest Earnings Rentals ABCI Funds Miscellaneous Income Fund Balance Appropriated Grants Transfers To General Fund Total Estimated Revenues  $ 28,015,033 23,000 6,742,416 310,000 2,935,430 3,006,734 89,324 5,035,630 977,839 1,907 402,380 66,650 80,300 80,000 12,000 293,677 256,549 7,000 48,335,869  SECTION3. Thei following amounts are hereby appropriated int the Debt Service Fund for the payment of principal andi interest ont the outstanding and anticipated debt oft the county and the fees relating thereto for the fiscal year beginning July 1, 2015, and ending. June 30,  2016:  Principal payments Interest payments Total Appropriations  $ 3,299,507 1,098,445 $ 4,397,952  SECTION4. Itis estimated that thef following revenues will be availablei int the Debt Service Fundi forf fiscal year beginning July1 1,2015,  and ending. June 30, 2016:  Transfer from General Fund Transfer from Schools Capital Reserve Fund Subsidy Refunds Town of Franklin Interest Fund Balance Appropriated Lottery Total Estimated Revenues  $ 1,883,744 1,718,218 460,622 45,219 100 290.049 $ 4,397,952  SECTION5. Thet following amounts are! hereby appropriated int the Schools Capital Reserve Fund for thef fiscaly year beginning July1 1,  2015, and ending. June 30, 2016:  Transfer to Debt Service Fund Total Appropriations  $ 1,718.218 $ 1,718,218  SECTION6. Itis estimated that thet following revenues will be available int the Schools Capital Reserve Fund for they year beginning July  1,2015, and ending June 30, 2016:  Local Option Sales Tax Total Estimated Revenues  $ 1.718.218 $ 1,718,218  SECTION7. The following amounts arel hereby appropriatedi int the Fire District Taxi Fund for the fiscal year beginning July 1,2015, and  ending. June: 30, 2016:  Franklin Clarks Chapel  $  673,570 315,030  Page 2of6    Otto Cullasaja West Macon Scaly Mountain Burningtown/lotia Cowee Nantahala Highlands Mountain' Valley Total Appropriations  302,875 250,690 301,935 121,140 187,015 303,350 221,525 374,560 135,160 $ 3,186,850  SECTION8. Thei following taxi rates, based upon ane estimated collections rate ofs 96.28%, are herebyl levied for the Fire Tax! Districts for thet fiscal year beginning. July 1,2015, and ending. June: 30, 2016. Rates arep per $100 ofa assessedy valuation oft taxable property.  Fire District Franklin Clarks Chapel Otto Cullasaja West Macon Scaly Mountain Burningtown/lotia Cowee Nantahala Highlands Mountain' Valley Total Estimated Revenues  TaxRate 0.0445 $ 0.0765 0.0614 0.0537 0.0681 0.0486 0.0867 0.1103 0.0643 0.0108 0.1270  Lewy 673,570 315,030 302,875 250,690 301,935 121,140 187,015 303,350 221,525 374,560 135,160 $ 3,186,850  SECTION9. Thei following amounts are! hereby appropriatedi int the Emergency 911 Surcharge Fund for the fiscal year beginning July1,  2015, and ending June 30, 2016: 911 Program Total Appropriations  $ $  313,837 313,837  SECTION 10. Itis estimated that the following revenues willl be available int the Emergency 911 Surcharge Fund for the fiscal year  beginning July 1,2015, ande ending. June 30, 2016:  911 Revenues Fund Balance Appropriated Total Estimated Revenues  $ $  313,837 313,837  SECTION11. Thei following amounts are! hereby appropriatedi ini the Solid Waste Fundi for thet fiscal year beginning July 1,2015, and  ending June: 30, 2016:  Solid Waste Operations Transfers to Closure/Post closure Reserve Total Appropriations  $ 3,494,088 436,659 3,930,747  SECTION 12. Itis estimatedi that thet following revenues willl be available int the Solid Waste Fund fort thet fiscaly year beginning July 1,2015, and  ending, June: 30, 2016:  Landfill Fees Tipping Fees Recycling Sales State Reimbursements  $ 1,900,000 1,290,000 220,000 92,600  Page 30 of6    Other Revenues Fund Balance. Appropriated Total Estimated Revenues  13,627 414,520 $ 3,930,747  SECTION13. The following amounti is appropriatedi int the Old Sites Closure/Post-Closure Fund for thet fiscal year beginning. July 1,2015, and ending  June 30, 2016:  Post-Closure Expenditures TotalA Appropriations  $ $  115,000 115,000  SECTION 14. Itis estimated that thet following revenue will be available int the Old Sites Closure/Post-Closure Fund for thet fiscal yeart beginning. July  1,2015, ande ending June 30, 2016:  Transfer from Solid Waste Fund Total Estimated Revenues  $  115,000 115,000  SECTION 15. Thet following amounts are appropriated int the Celll Closure/Post-Closure Reserve Fund fort thei fiscal year beginning. July1,2015,  and ending. June 30, 2016:  Closure Reserve Post-Closure Reserve Remediation Reserve Total Appropriations  $ $  264,725 2,176 54.758 321,659  SECTION 16. Itis estimated that thef following revenue will be availablei int the Celll Closure/Pos+-Closure Reserve Fund forf fiscal year beginning  July-1,2015, and ending. June 30, 2016:  Transfer from Solid Waste Fund Total Estimated Revenues  s $  321,659 321,659  SECTION 17. Thef following amounti is appropriated int the Self-Insured Health Insurance Fund fort the fiscal yearb beginning July 1,2015, and ending  June 30, 2016:  Insurance CamaPemumAammnatraon Total Appropriations  $ 3,874,517 $ 3,874,517  SECTION 18. Itis estimated that thei following revenues will be available int the Self-Insured Health Insurance Fund for the fiscal year beginning July  1,2015, ande ending. June 30, 2016:  Contributions from Other Funds Cobra/Retirees Contributions Interest Earnings Fund Balance Appropriated Total Estimated Revenues  $ 3,845,541 27,696 1,280 3,874,517  SECTION 19. Thei following amounts are appropriated int thel Federal/State Forfeiture Fund (fund 22) for the fiscal year beginning July 1,2015, and  ending June 30, 2016:  Federal Forfeiture Expenditures State Forfeiture Expenditures Total Appropriations  $ $  23,941 8,117 32,058  Page 4of6    SECTION 20. Itis estimatedi that the following revenues will bea available int thel Federal/State Forfeiture Fund (fund 22) fort thei fiscal year beginning  July 1,2015, and ending. June 30, 2016:  Federal Forfeiture Revenues/Fund Balance. Appropriated State Forfeiture Revenues/Fund Balance Appropriated  $ $  23,941 8,117 32,058  Total Estimated Revenues  SECTION21. The following amount is appropriated int the Economic Dev. Reserve Fund (fund 20) for thet fiscal year beginning. July 1,2015, and  ending June 30, 2016:  Transfer tog general fund  $  7,000  SECTION:22. Itis is estimated thatt the following revenue willl be available int the Economic Dev. Reserve Fund (fund 20) fort thet fiscal year beginning  July1 1, 2015, and ending. June 30, 2016:  Fund balance appropriated  $  7,000  SECTION23. Thei following amount is appropriated int the Occupancy Tax Fund (fund 28) for the fiscal year beginning July 1,2015, and ending. June  30, 2016:  Occupancy Tax  $  749,124  SECTION:24. Itis estimatedi thatt the following revenue willl be availablei int the Occupancy Tax Fund (fund 28) fort thet fiscal year beginning July1,  2015, and ending. June 30, 2016:  Occupancy Tax Collections  $  749,124  SECTION:25. The Board of County Commissioners hereby! levies at taxa att the rate of34.9 centsp per one hundred dollars ($100.00) valuation of property listeda as of. January" 1, 2015, for the purpose ofr raising revenue included in" "Tax Collections" int the General Fundi in Section 20 ofti this This rate oft taxi is based upon ane estimated total valuation ofp property fort thep purpose oft taxation of$7,668,426,710, and ane estimated collection rate SECTION:26. The Board of County Commissioners hereby levies a per unit assessmenti feet for the fiscal year beginning. July1 1,2 2015, and ending  ordinance.  of97.34%f for real/personal: and 94.24%1 for motor vehicles.  June 30, 2016, on solid waste disposal based upon thei following schedule:  Residential Household/Mobile Home Commercial Buildings  $ P  72.00 78.00  The Board of Commissioners authorizes the assessment amount tot be printed ont the Macon County Property" Taxs statement. The assessment is SECTION:27. The Board of Commissioners hereby! levies a charge of$ $66.00 pert ton for non-residential tipping fees for demolition and commercial waste. A charge of$10.00p pert toni is levied for Materials Useful and a charge of $30.00 per ton isl leviedf for brush and stumps. A charge of$ $8.75 per  authorized to be collectedi int thes same manner asp property tax. toni is leviedf for Highlands transfer fee to Macon County! Landfil.  SECTION:28. The County Manager and/or Finance Director are hereby authorized tot transfera appropriations within af fund as contained herein under  thet following conditions:  a) The Finance Director may transfer amounts between objects ofe expenditure within a department.  b) The County Manager may transfer amounts between departments.  Thet funding for approved reclassifications may be transferred from the budgeted reserve with the approval of the County Manager.  Page 5of6    d) Nor revenues may bei increased, not funds may bet transferred from the Contingency: accounti int the General Fund, and not transfers may be made SECTION 29. The County Manageri is hereby authorized1 to accept grant funding which has been previously approved for application byt the! Board of Commissioners, including anyl local matchi involved. The County Manageri is authorized toe execute any resulting grant documents. Also, the County Manager is authorized toe enteri into contracts for purchases of apparatus, supplies, materials, ore equipment as describedi in G.S. 143-129(a) upt to the limits statedt therein fori informal bidding which arev within budgeted appropriations. The County Manageri is authorized to enter into routine: service contracts int the normal course of county operation within budgeted appropriations. Change Orders for capital project contracts previously approved by the Board of Commissioners may be approved by the County Manager up tot thei informal bidding! limits referred to above, providedt that sufficient funding is available. All contracts authorized byt this ordinance are approved fors signature by the Chairman of the Board of County Commissioners, SECTION 30. Copies oft this Budget Ordinance shall bei furnished tot the Clerk tot thel Board of Commissioners and tot the Budget Officer and Finance  between funds unless formal actioni ist taken! by thel Board of Commissioners.  the County Manager, and/or the Clerk tot the Board of Commissioners as appropriate. Director tob bek kept ont file by them for their direction int the disbursement off funds.  Adopted this 28th day of. June, 2016.  Kevin Corbin Chairman, Board of Commissioners  Derek Roland Clerk tot the Board of Commissioners  Page 6of6    MACON COUNTY BOARD OF COMMISSIONERS  MAY 10, 2016 MINUTES  Chairman Corbin called the meeting to order at 6:03 p.m. and welcomed those in attendance. All Board Members, the County Manager, Deputy Clerk, Finance Director, County Attorney, members of the news media and interested ANNOUNCEMENTS: Those in attendance watched a video from the North Carolina Association of County Commissioners (NCACC) that provided an update on recent NCACC activities. Also, County Assembly Day will be held MOMENT OF SILENCE: Chairman Corbin asked those in attendance to PLEDGE TO THE FLAG: Led by Commissioner Shields, the pledge to the flag  citizens were present.  May 18th in Raleigh.  observe a moment of silence.  was recited. PUBLIC COMMENT:  Nathan Maddox, a resident of the Poplar Grove  subdivision, told the board that both North and South Skeenah Creek converge at this location and that both streams come into a culvert, which backs up and causes flooding during heavier rainfalls. He said this prevents residents from having access to the subdivision, and he noted that several of the homeowners are in the 60-to-80 year old range and live alone. He added that if he and others know bad weather is coming, they will park outside the subdivision, and that some of his neighbors worry that EMS or firefighters could not respond to their homes when the area is flooded, and that they were asking the board for help. Commissioner Beale responded that it would be up to the homeowners or the North Carolina Department of Transportation (NCDOT) to fix the problem. Chairman Corbin said that he and Commissioner Beale were both aware of the situation and had contacted NCDOT, and that the issue was to be addressed later in the agenda. The County Manager noted that there are a  Minutes 05.31.16 Page 1 of7    number of subdivisions in the county with substandard roads. Claudia Mattheiss, who lives at 182 Sam McClure Road, also asked the board for help with the culvert situation. She told the board that she had experience in hydraulics and that "it is simply mathematically impossible" for the culvert to handle the water that comes down from the subdivision and the substantial runoff from the parking lot at the visitor center, which is funneled through two large pipes under U.S. 441 that drain to the smaller culvert in question, which becomes clogged with debris. Between Christmas and February of this year, she said flood waters cut her off from her home three times for several days, and since purchasing her home four years ago, there have been seven times she could not access her property. While she and her neighbors have spent thousands of dollars patching" the situation, she told the board it needs a permanent fix. Chairman Corbin and Commissioner Beale added comments regarding the issue, and Commissioner Shields requested that Agenda Item 11A be moved up on the agenda. Chairman Corbin suggested that the board finish the public comment period before addressing it. Narelle Kirkland voiced concerns over traffic issues at the intersection of U.S. 23/441 South and Siler Road, as well as the entrance to the Walmart shopping center off of Dowdle Mountain Road to Berry Blvd. She also requested to have a county commissioner as "a go between" on issues involving permit fees to allow members of the Nantahala Hiking Club to transport hikers from the Appalachian Trail into Franklin. Brittney Raby gave the board members an update on the Story Walk program, saying that the first boards went up on the Little Tennessee River Greenway on May 6th, and that another set will go up at the Parker Meadows Recreational Complex later this summer. She added that there are plans to continue the program next year and perhaps extend it to the Highlands area. Patrick Taylor, the mayor of the Town of Highlands, told the board members that he was "not here to ask you for anything" but. instead to thank the commissioners for their cooperation over the years. Specifically, he voiced his gratitude for the renovations to Highlands School, assistance in renovating the school track, funding for a School Resource Officer (SRO) and recreation items, and to working with Jackson County officials on "equitable arrangement regarding fire tax issues. Commissioner Tate praised the mayor for organizing an ambassadors" group in Highlands that provides litter pickup. ADDITIONS, ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to make additions to and approve. the agenda as To move Item 11A under New Business, Addition of Mountain Breeze Road to the state maintained road system, to the next item on the To add a new Item regarding Macon County Schools under New Business  adjusted, as follows:  agenda, per Chairman Corbin. as Item 11C, per Commissioner Beale.  Minutes 05.31.16 Page 2 of7    To add a Capital Project Ordinance regarding the landfill expansion project under Old Business as Item 10C, per the Finance Director. RESOLUTION REGARDING MOUNTAIN BREEZE ROAD: Following a. brief discussion, and upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to adopt a "Resolution in Support of Adding a Section of Mountain Breeze Road in Macon County to the State Maintained Road System." A copy of the resolution is attached PRESENTATION OF THE RECOMMENDED FISCAL YEAR 2016-17 BUDGET: The County Manager presented a Prezi presentation on his recommended budget for the upcoming fiscal year. A copy of his budget message is attached (Attachment 2) and is hereby made a part of these minutes. Among the  Attachment1) and is hereby made a part of these minutes.  highlights from the presentation:  The budget total for Fiscal Year 2016-17 is $47,694,248.  It fulfills many of the goals set by the board of commissioners in Iti includes the completion of the pay plan from 2013 at a projected cost The general fund fund balance exceeds 40 percent, and no money from fund balance was used to balance the proposed 16-17 budget. The tax rate will remain at 34.9-cents per $100 of valuation, believed to be the fourth lowest rate among the state's 100 counties. Iti includes $1.7-million in one-time capital expenditures.  January and is focused on service.  of $621,613 in additional salary and benefits.  The County Manager also reviewed in detail significant budget items in the larger categories such as Public Safety, Education, General Government and Human Services. "Ido feel this is a great budget," he told the board. Following his presentation, the board members agreed to hold a public hearing on the recommended budget at their next regular meeting on June 14th at 6 p.m. In addition, the members agreed to hold a work session on the budget on May 31st beginning at 5:30 p.m. Commissioner Beale told the County Manager that this was the best budget presentation of the 12 that he has heard as a commissioner. Commissioner Tate asked that a representative of the Otto Volunteer Fire Department attend the work session on May 31st, as this was  the only fire department requesting a tax increase this year. Chairman Corbin declared a recess at 8:12 p.m.  Chairman Corbin called the meeting back to order at 8:26 p.m.  UPCOMING TOTAL SOLAR ECLIPSE: David Hubbs explained that a total eclipse of the sun will occur on August 21, 2017, and that Franklin will be in  Minutes 05.31.16 Page 3 of7    the midst of a 43-mile-wide swath that will experience the full effect. The total eclipse will take place in Franklin at 2:30 p.m. and will last for two and a half minutes. He told the board that some communities in the path of the total eclipse are already promoting the event, and pointed out that "when people gather, they buy stuff." Not only will the event pack every motel, restaurant and campground in the area, Mr. Hubbs suggested that the county should invite organizations such as NASA and National Geographic to witness the event here. Mr. Hubbs recommended that the county pursue a coordinated effort with other agencies in terms of planning and promotion, and Chairman Corbin created an ad hoc committee to do sO, which will include the County Manager, Mr. Hubbs, Economic Development Director Tommy Jenkins, Recreation Director Seth Adams and Town Manager Summer Woodard. The committee will coordinate efforts with the directors of the chambers of SMOKY MOUNTAIN LME/MCO - Shelly Foreman, the senior director of public affairs with Smoky Mountain LME/MCO, gaye the board an update on the agency's activities. Smoky Mountain is a local government agency that is referred to as a local management entity/managed care organization or LME/MCO, and it oversees Medicaid state and local funding and offers a health plan for individuals and families in need of mental health, substance abuse or melaecmua/dmvelopmental disability services. Ms. Foreman provided the board members with handouts regarding talking points for County Assembly Day in Raleigh, and asked for support in stopping state funding cuts. She also handed out copies of the agency's Community and Capital Reinvestment Initiatives and briefly discussed several of those in more detail, including getting more beds for the Balsam Center. Commissioner Beale shared his viewpoints on mental health issues across the state. No action was taken. CAPITAL PROJECT ORDINANCE AMENDMENT FOR SCHOOL RENOVATIONS: Following a brief explanation by the Finance Director, and upon a motion by Commissioner Tate, seconded by Commissioner Beale, the board voted unanimously to approve a Capital Project Ordinance Amendment for Union Academy and Highlands School as presented. A copy of the amendment is attached (Attachment 3) and is hereby made a part of these RESCISSION OF CONTRACT WITH SHADE AMERICA: The County Attorney and Recreation Director Seth Adams explained that Shade America, Inc. of Florida is not a licensed general contractor in North Carolina, and therefore, the contract approved by the board with Shade America in March 2016 would have to be cancelled. In addition, the county will now need to take informal bids on the shade structures for the Parker Meadows Recreational Complex. The deposit made to the company will need to be returned. Upon a motion by  commerce.  minutes.  Minutes 05.31.16 Page 4 of7    Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve a "Rescission of Contract for Shade Structures Between Owner and Contractor" as presented by the County Attorney," and authorized the County Manager to fill in the amount of the deposit to be returned to the company. A copy of the rescission is attached (Attachment 4) CAPITAL PROJECT ORDINANCE FOR LANDFILL EXPANSION PROJECT: Following an explanation by the Finance Director, and upon a motion by Commissioner Tate, seconded by Commissioner Shields, the board voted unanimously to approve a Capital Project Ordinance for the Landfill Expansion Project in the amount of $9,800,000. A copy of the ordinance is attached LEASE AGREEMENT FOR HIGHLANDS ROAD CONVENIENCE CENTER SITE: The County Attorney presented a lease agreement between the county and Bonita Hamstra for the use of the Highlands Road Convenience Center site. The agreement calls for a five-year lease at a cost of $375 per month, with an option for the parties to extend the agreement by two years. The County Attorney noted that one page of the agreement had been inadvertently omitted from the board's electronic agenda packet and he presented a full document for the board's consideration. Upon a motion by Commissioner Tate, seconded by Commissioner Beale, the board voted unanimously to approve the lease agreement as presented, a copy of which is attached (Attachment: 6) and is FRANKLIN HIGH SCHOOL TRACK: Commissioner Beale explained that the track at Franklin High School needs repairs and that it also has some liability issues. He also noted that due to the surface of the track, high school track meets can no longer be held here. The latest bid to repair the track from Competition Athletic Services of Chattanooga, TN is $58,712.50, and Commissioner Beale said a private donor is willing to fund $27,500 of the cost. Of the remainder, he said that the school system can do half, or roughly $15,606, and he made a motion that the county take $15,606.25 out of contingency to fund the project. Commissioner Shields seconded the motion. The Finance Director asked that the amount to come from contingency be rounded up to $15,607, to which Commissioners Beale and Shields agreed. Commissioner Shields reminded the board that the track serves as a classroom. Macon County Schools Superintendent Dr. Chris Baldwin said the track is "heavily used by the community." Following further discussion, the board voted unanimously to take $15,607 from contingency to help fund the project. Chairman Corbin also asked about the need for a budget meeting with school officials, and several dates were discussed. The board eventually agreed to: make this a part of its continuation meeting agenda on May 31st at 4 p.m.  and is hereby made a part of these minutes.  (Attachments) and is hereby made a part of these minutes.  hereby made a part of these minutes.  Minutes 05.31.16 Page 5 of7    CONSENT AGENDA: Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the following items on the consent agenda were approved unanimously: Minutes - Approved the minutes from the April 12, 2016 regular meeting and the April 18, 2016 called meeting. Budget amendments - Approved the following budget amendments: #196 for the Sheriff's Department to appropriate $22,935 in federal drug forfeiture funds; #197 for the Sheriff's Department to appropriate revenues, including donations, for the Citizens Academy totaling $3,007; #198 for the Sheriff's Department to appropriate revenues of $64,152 for special fund expenses; #199 for the Governor's Highway Safety Program to appropriate $21,927 received for the final grant payment; #200 for Detention to appropriate $86,214 in additional revenue received through the State Misdemeanant Program to cover the increase in food service costs due to housing misdemeanants; #201 for the Health Department to allocate $15,710 from an agreement addendum for funds to pay for June 2016 expenses; #202 for Housing, to allocate $11,612 in additional funding from the Duke Weatherization grant; #203 for Parks and Recreation to carry forward $10,476 from a grant received from the Cherokee Preservation Foundation for construction costs associated with the Parker Meadows burial site and a kiosk, plaque and other historical educational materials; #204 for Solid Waste to appropriate $10,000 from a trade-in allowance on a used International Day Cab. (Revisions with corresponding numbers attached). Tax releases - Approved tax releases in the amount of $7.26. (A computer printout of the releases is on file in the Tax Department APPOINTMENTS: (1) Social Services Board: Upon the recommendation of the Social Services Board, and upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to appoint Darlene Anthony Green to the Social Services Board. (2) Southwestern Commissioner Tate, seconded by Commissioner Beale, the board voted 4-0 (with Commissioner Shields abstaining) to reappoint Gary Shields to the Southwestern Community College (SCC) Board of Trustees for a term of four  and the Deputy Clerk's office.)  Community College (SCC) Board of Trustees:  Upon a motion by  years, beginning July 1, 2016 and ending June 30, 2020.  Minutes 05.31.16 Page 6 of7    RECESS: With no other business, and at 9:29 p.m. upon a motion by Commissioner Tate, seconded by Commissioner Shields, the board voted unanimously to recess the meeting until Tuesday, May 31, 2016 at 4 p.m. in the commission boardroom on the third floor of the Macon County Courthouse,  5 West Main Street, Franklin, NC.  Derek Roland  Kevin Corbin Board Chairman  Ex Officio Clerk to the Board  Minutes 05.31.16 Page 7 of7    MACON COUNTY BOARD OF COMMISSIONERS  CONTINUED SESSION MAY 31, 2016 MINUTES  Chairman Corbin reconvened the meeting at 4:03 p.m. in the commission boardroom as recessed from the May 10, 2016 regular meeting. All board members, the County Manager, Deputy Clerk, Finance Director, County Attorney, members of the news media, several county department heads and representatives of Macon County Schools were present. The primary purpose of the continued session was to hold a work session on the recommended SHADE STRUCTURES AT PARKER MEADOWS RECREATIONAL COMPLEX: Chairman Corbin explained that the board had some business items to address prior to discussing the budget. He recognized the County Manager, who said that the materials and installation of the safety structures at the Parker Meadows Recreational Complex had to be rebid because the initial low bidder was not authorized to construct in North Carolina. Lindsay Leopard, the county's Purchasing Agent, told the board that the two items had to be bid separately, with Shade America being the low bidder on the materials at $59,380 and Paragon Homes of Charlotte being the low bidder on the installation of those materials at $21,500 for a total price of $80,880. She said this total is about $4,000 more than the original low bid. Chairman Corbin noted that if the board approved the new bids, the work on the structures could start this week and that they would be in place prior to the next tournament at the park. Upon a motion by Commissioner Beale, seconded by Commissioner Tate, the board voted unanimously to approve the informal bids as presented and to authorize the County Manager to execute the required PUBLIC COMMENT: Although there was no agenda item for public comment, Chairman Corbin allowed Narelle Kirkland to address the board, and she asked the board not to raise taxes in the upcoming fiscal year. Chairman Corbin  Fiscal Year 2016-17 budget.  contracts.  Minutes 05.31.16 Page 1 of4    offered the assurance that no tax increase was forthcoming, and commented that Macon County will likely have the third-lowest ad valorem tax rate among CLOSED SESSION: Chairman Corbin asked that the board hold a brief closed. session for the purpose of preserving the attorney-chent privilege, and the County Manager also requested time in the closed session to discuss a matter involving potential property acquisition. Chairman Corbin stated that the board would likely take action following the closed session. Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to go into closed session at 4:11 p.m. as allowed under N.C.G.S 143-318.11(a)3) to consult with the attorney and 143-318.11()5) regarding property acquisition. Upon a motion by Commissioner Tate, seconded by Commissioner Higdon, the board voted unanimously to come out of closed PROJECT TECH: After reading the appropriate section of the state statute allowing for the closed session discussion, Chairman Corbin said that the board has been made aware that a company is looking to expand into an empty facility in the county industrial park known locally as the SKF building. In moving to the 72,000-square-loot facility, the company plans to add 35 new jobs over the next five years that would create an additional payroll of $1,711,000. In addition, the company would be making $3.2-million in new investment over that time period. The company is seeking a $120,000 North Carolina Department of Commerce OneNC Grant, which would require a 3-to-1 match from the county of $30,000. Tommy Jenkins, the county's economic development director, explained that the incentive agreement contains Clawbacks," and if certain benchmarks are not met in terms of new hires or investment, the county can collect its grant match funds from the company. Mr. Jenkins said the opportunity provides good paying jobs, fills the building and gives the county momentum going forward. Board members questioned if the $30,000 was available in the county's contingency fund, and the Finance Director confirmed it was. Chairman Corbin recommended approving the incentive funds for what is being called "Project Tech," and upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to allocate $30,000 from contingency for the matching grant funds. The County Attorney pointed out that there will be a subsequent agreement related to this matter for the board to consider at its June 14th MACON COUNTY SCHOOLS PRESENTATION: Macon County Schools Superintendent Dr. Chris Baldwin presented a PowerPoint presentation regarding the system's budget proposal to the county for Fiscal Year 2016-17, a copy of which is attached (Attachment 1) and is hereby made a part of these  the state's 100 counties once all of those budgets are set.  session at 4:27 p.m. and return to open session.  regular meeting.  Minutes 05.31.16 Page 2 of4    minutes. In reviewing the system's current expense and capital outlay needs, Dr. Baldwin asked that the board fund the operating expense level for the schools at the same level as in Fiscal Year 2013-14, at a total amount of $7,338,330. The County Manager's recommended budget for Fiscal Year 2016- 17 includes $6,995,431 for the system, plus $500,000 in capital outlay funding. Following Dr. Baldwin's presentation and a lengthy discussion that covered a variety of topics, Commissioner Beale said that he and Commissioner Shields - the liaisons to the school system = had no recommendation at this time, but that one would be forthcoming by the commission's June 14th regular meeting, stating that the board's relationship with the school system is "very valuable." Chairman Corbin cited his desire to keep the capital outlay allocation at $500,000, and Dr. Baldwin reviewed a list of the system's needs.  No action was taken.  Chairman Corbin called for a recess at 5:37 p.m.  Chairman Corbin called the meeting back to order at 5:48 p.m.  NC FOREST SERVICE: Bobby Mashburn, the Macon County Ranger for the North Carolina Forest Service, made a request for $22,650 in additional funding to assist the agency in replacing a 2004 truck and to make needed repairs to the county office that was built in 1979. He reminded the board that 40 percent of his budget is funded by the county. No action was taken. OTTO VOLUNTEER FIRE DEPARTMENT PROPOSED TAX INCREASE: Chief Terry Rholetter with the Otto Volunteer Fire Department outlined his agency's need for an increase in the district's fire tax rate. The department is seeking an increase of 0.67 cents per $100 valuation, which if approved would increase Otto's rate from 6.14 cents to 6.81 cents and would generate approximately $32,000 in additional revenue. Chief Rholetter told the commissioners that the proposed rate hike had been discussed at a community development club PAY PLAN: The County Manager presented his video explanation of the 2016 Macon County Pay Plan Recommendations for the board's review. Saying he wanted county employees to know how the recommendations came about, the County Manager was seeking the board's approval of the presentation before releasing it to staff. The video, along with a document outlining the recommendations, will be made available to employees via the county's website. The County Manager again noted that the plan's impact on addressing compression issues was the most important factor. While 181 full-time employees would see a salary increase, he pointed out that bringing everyone to" "100 percent compliance" with where they should be in their respective pay range would require a tax increase and would not be "sustainable." Chairman  meeting and was met with no opposition. No action was taken.  Minutes 05.31.16 Page 3 of 4    Corbin spoke to the combined efforts of the pay plan committee, saying "this was hundreds of hours of work," with the County Manager adding that "this was a better study than you would have gotten from a third-party vendor." By being on the website, the video will also be available to the public. No action BUDGET REVIEW: Commissioner Beale handed out copies of the Macon County Public Library Budget Proposal Highlights, a copy of which is attached (Attachment 2) and is hereby made a part of these minutes. The proposal outlined a request for an increase in funding of $120,610 above the $999,390 contained in the County Manager's recommended budget. The board members did not discuss the proposal and no action was taken. Other discussion regarding the budget centered on airport maintenance, the Macon County Heritage Center at Cowee School, and funding for improvements to Wesley's Park and the Robert C. Carpenter Community Building. Commissioner Tate asked some questions related to telephone expense, airport funding and the elections budget, all of which were addressed. The consensus of the board was ADJOURN: With no other business, upon a motion by Commissioner Higdon, seconded by Commissioner Tate, the board voted unanimously to adjourn at  was taken.  that there was no need for another work session.  7:25 p.m.  Derek Roland  Kevin Corbin Board Chairman  Ex Officio Clerk to the Board  Minutes 05.31.16 Page 4 of4