ROCKINCHAM A GTAMNSTAEECNCNN CITY LOOKING FORWARD CITY COUNCIL AGENDA May 10, 2016 7:30 p.m.  1. 2. 3. 4.  Opening of meeting by Mayor Steve Morris.  Invocation by Reverend Jason Lutz, Pastor of Cartledge Creek Baptist  Church.  Amendments and Changes to Agenda.  Consent Agenda:  A.  Disposition of Minutes of the April 12, 2016 Regular Meeting.  B. Tax Collector's Report. (See Pages 6-9)  Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of April 30, 2016. 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  C.  Minutes of various boards.  5.  Business by Planning Board. (None) A. Set Public Hearing. B. Hold Public Hearing.  C.  Minutes from Various Boards  514 Rockingham Road, Rockingham, NC 28379 Phone 1- 95 9088 Fax (910)997 6617 wwgorocingam.con    City Council Agenda May 10, 2016 Page 2  6. Consideration of approval of award of construction contract to SKC, Inc. Utility Contractors in the amount of $221,585.00 to replace and upgrade the School Pump Station (WWTP) located near intersection of US74 and Yates Hill Road. (See Managers' Comments and Pages 10-12) 7. Presentation of proposed FY 2016/2017 Rockingham City Budget. PopasdP2016/2017 Budget document delivered separately) 8. Set Public Hearing on proposed FY 2016/2017 Rockingham City Budget 9. Set date and time for FY2016-17 Budget Work Session/Planning  for regular City Council meeting on June 14, 2016.  Retreat.  10. Business by City Clerk.  A. List of Upcoming June Board Appointments (new and/or reappointments) enclosed for your review & consideration. (List  enclosed separately)  11. Business by City Manager. 12. Business by City Attorney. 14. Business by Mayor.  13. Items of discussion by City Council Members.  A. Issue Proclamation in Honor of Memorial Day Observance and designating Saturday, May 28, 2016 as a local "Day to Honor Our  Deceased Veterans". (See Page 13)  B. Issue Proclamation recognizing May as "Older Americans Awareness Month" in Rockingham. (See Page 14-17)  15. Adjournment.  -2-    Monty R. Crump City Manager  ROCKINGHAM  A CITY LOOKING FORWARD  MEMO TO: Mayor Steve Morris & City Council  FROM: DATE: RE:  Monty R. Crump, City Manager  May 3, 2016 Agenda Items  REGULAR AGENDA:  6.  Consideration of approval of award of construction contract to SKC, Inc. = Utility Contractors in the amount of $221,585.00 to replace and upgrade the School Pump Station (WWTP) located near intersection of The replacement and upgrade of this wastewater pump station includes relocating the station out of the floodplain. Council has previously approved the purchase of property required to accommodate the new construction. While the actual construction price is under budget, total project cost (my estimate) is currently estimated at $299,700 not including 10% contingency as shown in memo. The current 2015/16 FY Budget contains appropriation of $237,000 for this project. There are sufficient funds in Enterprise Budget to cover the difference in budget and actual costs. The main unexpected cost was land acquisition at $35,000 which as presented to Council earlier this year has actually saved the City money on this project in the final analysis. SKC, Inc. is a contractor who the City is very familiar with and who has successfully completed Presentation of proposed FY 2016/2017 Rockingham City Budget. Proposed budget has been delivered to Council with the May meeting packet. Please look at your calendars to consider dates for Annual Budget Retreat. May 24 or May 25 has already been suggested by a couple of Council members.  US74and Yates Hill Road. (See Pages 10-12)  several wastewater and CDBG projects for the City,  7.  514 Rockingham Road, Rockingham, NC 28379 Phone 3 5 9088 Fax (910) 997 6617-www.gorockingham.com:    8. Set Public Hearing on proposed FY 2016/2017 Rockingham City Budget  for regular City Council meeting on June 14, 2016.  As you know, the City is mandated to adopt a balanced budget for the upcoming fiscal budget year by June 30th. June 14th gives us ample time to hold the public hearing for FY 2016/2017 as well as close out our current budget year 2015/16. 9. Set date and time for FY2016-17 Budget Work Session/Planning  Retreat.  May 24 or May 25 has already been suggested by a couple of Council Members.    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  5-         a a  6-    UNCOLLECTED TAXES  YEAR 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005  AMOUNT 97,105.80 29,799.38 24,020.41 16,773.60 15,385.03 12,066.04 10,160.12 8,792.77 5,229.75 4,133.33 3,637.41  April 2016  97,105.80 129,997.84 227,103.64  Total Current Year Total Past Years Total All Years  -7-    a  0 0 o  3  6 4  8    6 3 5 E  0 8 oi   -  2 2  3 0  -  4  5 m e  00 E - 4 E E 8    DAVIS & FLOYD  SINCE 1954  Mr. Monty R. Crump, Manager City of Rockingham 514 Rockingham Road Rockingham, North Carolina 28379  Re: Construction Contract Award Recommendation School Pump Station Replacement Rockingham, North Carolina D&F Project No. 040000.02  Dear Mr. Crump:  Sealed bids fort the School Pump Station Replacement Project were received on. April 26, 2016 at 2:00 p.m. at City Hall in Rockingham, NC. Thel bids were opened, publicly read aloud and have been reviewed and summarized by Davis & Floyd. Acopy oft thel Bid Tabulation is enclosed for  your review andi information. As summary oft thel bids received is as follows:  Bidder  Location Seagrove, NC Asheboro, NC Fair Bluff, NC Fair Bluff, NC  Bid Amount 221,585.00 231,315.00 $ 259,455-50 $ 278,780.25  SKC, Inc. - Utility Contractors Terry's Plumbing & Utilities, Inc. Columbus Utilities, Inc. Frank Horne Construction Co., Inc.  Based upon the total bid amount for the contract, a review oft thel basic qualifications for thel low bidder, verification oft their NC certification for contracting work, and a review oft the project budget, we recommend that a contract fort the construction oft thej project, School Pump Station Replacement Project, be awarded to SKC, Inc. of Seagrove, NCf for thea amount of $221,585.00. Based upon thel budget itemsi ini the November 30, 2015 budget opinion by Davis & Floyd, the  revised project budget is presented below:  181 E. Evans Street, Suite 23, BTC-105, Florence, SC 29506 (843) 519-1050 * (843) 664-2881 -10-    Budget Item Construction Non-Construction Items Contingency Observation  Pre-Bid $ 231,000.00 $ 23,100.00  Post Bid $ 221,585.00 $ 22,100.00 $ 35,000.00 $ 2,985.00 $ 0.00 $ 3,520.00 $ 1,200.00 $ 500.00 $ 65,305.00 $286,890.00  Engineering, Construction. Admin & $ 35,000.00 Geotechnical Consultant. Allowance $ Wetlands Delineation. Allowance $ Surveying Site for Design Other: Direct Costs, Mileage, Etc. $ DENRI Fast' Track] Permit Fee Non-Construction Subtotal Total Project Budget  2,500.00 2,500.00 $ 3,520.00 1,200.00 $ 500.00 $ 68,320.00 $299,320.00  Thel Post Bid budget amount includes a ten (10) percent construction contingency and is $12,430.00 under the approved budget. Aftert the award is approved by council, please forwarda copy of the council resolution: accepting the award recommendation and we willi issue a Notice of Awardi tot the contracting firm and initiate contract document preparation. Ify yous should have any questions regarding this recommendation, please do: not hesitatei to call.  Sincerely, Davis & Floyd, Inc. JOhE. Rha PE Senior Project Manager Enclosures: As Noted Copies to:  Project File  -11-    T  1ii $E  5 : of :  88 de - $68 - 11 8888 8 o6 s .  8  888  10f  3  : I -!  8888 o0  i - 8  5  5555539 :w :5 s 95 35  8888 : 8 -  1:e  -12-    ROCKINGHAM 5XA A CITY LOOKING FORWARD PROCLAMATION MEMORIAL DAY OBSERVANCE Saturday, May 28, 2016  WHEREAS, the observance of Memorial Day dates back to May of 1868 when it was officially WHEREAS, it was first observed on May 30, 1868 when flowers were placed on the graves of soldiers WHEREAS, New York (1873) was the first State to officially recognize the holiday and in May 1966 WHEREAS, the purpose of Memorial Day is to honor and remember those who died in our Nation's WHERAS, Congress passed the National Holiday Act of 1971 resulting in the official Memorial Day WHEREAS, there will be a local observance on Saturday, May 28, 2016 at 11:00 a.m. in the Richmond WHEREAS, the guest speaker for the observance is North Carolina State Representative Garland E. WHEREAS, the officials and citizens of Rockingham are appreciative and indebted to the men and NOW, THEREFORE, I, M. Steven Morris, Mayor of the City of Rockingham, NC do hereby FURTHERMORE, encourage our citizens to take part in various activities related to Memorial Day Ceremonies and to educate our youth in the solemn spirit and sacredness of these  proclaimed by General John Logan, national commander of the Grand Army of the Republic; and  at Arlington National Cemetery; and  President Lyndon Johnson officially declared the birthplace of Memorial Day as Waterloo, NY; and  service; and  holiday being observed on the last Monday in May; and  County Veterans' Memorial Park (adjacent to VFW Post 4203 in Rockingham); and  Pierce; and  women who have SO gallantly served our Nation and given their all.  Proclaim Saturday, May 28, 2016 as a local "Day to Honor Our Deceased Veterans"; and  observances.  This the 10th day of May, 2016.  Signed:  M. Steven Morris Mayor  -13-  514 Rockingham Road, Rockingham, NC 28379 Phon.  .5 9088 Fax (910) 997 6617 . www.goroctingham.com    5  ROCKINGHAM BKAKENSEX A CITY LOOKING MGMEPKMMhNIS FORWARD gen PROCLAMATION May, 2016  OLDER AMERICANS AWARENESS MONTH"  WHEREAS, the City of Rockingham joins our Nation in recognizing Older Americans WHEREAS, Rockingham includes a community of older adults who deserve recognition WHEREAS, Rockingham recognizes that older adults are trailblazers advocating for themselves, their peers, and their communities, and are paving the way for future generations; and WHEREAS, Rockingham is committed to raising awareness about issues facing older Americans and helping all individuals to thrive in communities of their choice for as long as  Awareness Month in May 2016; and  for their contributions to our communities and nation; and  possible; and  WHEREAS, Rockingham appreciates the value ofinclusion and support in helping older WHEREAS, Rockingham provides opportunities to enrich the lives of individuals of all ages by, promoting and engaging in activity, wellness, and social involvement; emphasizing home and community based services that support independent living; and ensuring community members  adults successfully contribute to and benefit from their communities; and  can benefit from the contributions and experience ofolder adults.  NOW, THEREFORE, I, Mayor M. Steven Morris, do hereby proclaim May 2016 as FURTHERMORE, encourage all citizens to join with us and take time this month to acknowledge older adults and the people who serve them as powerful and vital individuals  "Older Americans Awareness Month" in the City of Rockingham; and,  who greatly contribute to our community.  Adopted this the 10th day ofMay, 2016.  M. Steven Morris Mayor  ATTEST:  Gwendolyn F. Swinney, CMC, City Clerk  -14-  514 Rockingham Road, Rockingham, NC 28379 Phon- : 5 9088 Fax (910) 997 6617 www.grectingham.com    Table IV.Schedule of Expenditures by County, Funding Source, Service and Service Category. for Clients 60+ Years ofAge: SFY2014-2015  Richmond  Category Clients Expenditure  Department of Transportation  Elderly and Disabled" Transportation. Assistance Program Division of Aging and Adult Services Congregate Nutrition Family Caregiver Support Program Health Promotion/Diseasel Prevention Home Delivered Meals In-Home Levell Legal Services Senior Center Transportation, General Transportation, Medical  6 Total:  $74,407 $74,407  6 175 $107,095  6 3  $5,040 $1,250  4 178 $125,291 4 130 $168,496  6 6 6 12 3 10 Total: 1 141 $704,798 1 138 $13,366 4 6 $77,070 4 88 $1,738,294 4 4 $129,902 3 235 $87,176 3 363 $180,008 2 1,704 $1,239,974 4 758 $651,071 61 $553,430 10 $554,554 5 120 $816,536  $4,748 $79,978 $24,219 $2,016 $518,133  Division of Medical Assistance ACH-PCS Basic/Enhanced ACH-Transportation CAP/CHOICE CAP/DA CAP/MR Clinics Dental HMO Home! Health Hospice ICF-MRC Inpatient Hospital Friday, January 29, 2016  4 5  Pagel  -15-    Division of Mediçal Assistance Inpatient Mental Hospital Lab &) Xray/Physicians Medicare! Part A&B Premiums Medicare Part D Clawback Nursing Homes Other Care Other Practitioners Outpatient Hospital Prescribed Drugs Regular Personal Care (PCS)  5  $13,183  3 1,876 $1,497,515 2 2,194 $2,737,133 2 1,289 $1,268,571 5 301 $9,235,758 3 501 3 757 $150,292 3 1,017 $1,022,107 3 751 $962,622 4 227 $1,770,542  $98,737  Total: $25,502,638 5 $26,931 3 9 $12,169 3 145 $14,698 5 3 $1,063,670 3 19 $38,698 Total: $1,156,166 6 15 $1,648 3 3 $1,666 Total: $3,314 6 28 $35,717 2 792 $131,360 2 814 $177,100 2 1,413 $1,691,624 8 $4,627 7 $14,065 1 153 $552,793  Division of Mental MeathDevelopmentaDsaiDsabiltiesSubstance Abuse Services  Alcohol Rehabilitation Centers Developmental Disabilities Mental Health PsychiatricHospltals Substance Abuse  Division of Services fort the Blind Adjustment Services for the Blind and Visually Impaired  Rehabilitation  Division of Social Services Aduit Protective Services Energy Assistance-CIP Energy Assistance- -LIEAP Food and Nutrition Services Guardianship Services Other Services  13  6 6  Special Assistance: Aduit Care Home Friday, January 29, 2016  Page2  -16-    Division of Social Services Special Assistance: In-Home Transportation  4 $7,419 6 4 $17,638 Total: $2,632,344 3 4 $40,397 6 $1,754 Total: $42,151 County Total: $29,929,153  Division ofVocational Rehabilitation Independent Living Vocational Rehabilitation  Page3  Friday,. January. 29, 2016  -17-    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  -18-    ROCKINGHAM Gas A CITY 1BdMLSK LOOKING MIENESATAS FORWARD  To: From: Date: Subject:  Monty Crump, City Manager Dave Davis, Recreation Director  May 3, 2016 Activity Report  The following is an up-date on various activities involving our Recreation  Department:  Youth Baseball/Softball - Regular season play is under way and everything is progressing smoothly sO far. Hopefully, the weather will continue to be  cooperative.  Summer Program = Registration for our summer programs of Day Camp and Swimming Lessons began Monday, May 2nd. Day Camp will be in session Monday, June 13th through Friday, August 12th. The cost is $65.00 per week. Swimming Lessons are divided into three sessions each lasting two weeks. The first session  begins Monday, June 13th. The cost is $40.00.  Lifeguard Training - Red Cross Lifeguard, First Aid, and CPR will conducted at  Browder Park May 16th. - May 26th.  Browder Park Pool- Depending on the weather and availability of lifeguards we  plan to open the first of next month.  Adult Soccer - Our department has partnered with a local group to offer adult co-ed soccer that began play on Thursday, April 28th. For this inaugural season we have nine teams and over one hundred participants that will play  through the middle of June.  514 Rockingham Road, Rockingham, NC 28379 Phor -19- '5 9088 Fax (910,997.6617. ww.gorockngham.con    DeNNAT  FIRE CHIEF HAROLDI ISLER ADMIN.ASST. KRISTYPLAYER  ASST.CHIEF DAVIDN MULLIS CAPTAIN  a April-16  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of April 2016.  Total Alarms: Turn In Alarms: Wrecks: Smoke Scare: Power line down: 2 Cooking fire: Electrical:  49 0 22 0 0 3  In Town: Silent Alarms: Alarm Malf: Vehicle fire: Service Call: Co detector: Assist EMS:  49 49 8 0 1 0 4  Out of Town: Structure: Good Intent: Trash/outside fire: 4 Gas Leak/Spill: Assist Police: Mutual aid:  0 0 3 1 1 0  Hours Spent on Calls: 11 hours 24 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $0.00 $0.00 $0.00  During the month of April fullt time members of thet fire department averaged 331 training hours per person; part-paid members averaged 7 hours per person for the month.  Public Life & Safety: -Installed 4 car seats Participated in al live burn training -Participated at Spring Fest -Completed annual first wave of hydrant testing Respectfully Submitted, Mlcaet Fire Chief Harold Isler  231 S. LAWRENCE ST. ROCKI -20- NC 28379 I 910-997-4002    ROCKINGHAM CITY TIIILEETS LOOKING FORWARD W.D. Kelly, Chiefof Police To: Monty Crump Fromp W. D. Kelly lene of Police Date: May 3, 2016 Ref: April Activity Report  Rockingham Police Department  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1419 72 155 94 156  42 63 21 3 90 73  Accidents Reported/Investigatet: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  55 5 47 270  We were fortunate to have had a great day and a fantastic turnout for Spring Fest. We would like to welcome Officer John DeCello to our Department. He studied BLET at Richmond Community College and will graduate this month with an Associate  Everyone had a wonderful time. Degree in Criminal Justice.  3111 E.. Franklin Street, Rockingham, N.C. 28379Phc-21- 95-2468. Fax Mmpeepaeee