December 19, 2023 Page 1of7  TUESDAY, DECEMBER 19, 2023  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00PM  COUNCIL PRESENT Mayor Keith Warren Mayor Pro Tem Clay Wilson Bobby Mosteller Rebecca Johnson Joe Wesson COUNCIL ABSENT Melissa Curtis  STAFF PRESENT Chase Winebarger Julie A Good Terry Taylor  CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately  6:00pm.  INVOCATION: Pastor Danny Wright gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Keith Warren asked for ai motion to adopt the December 19, 2023 Clay Wilson made a motion, and Joe Wesson seconded, to adopt the December 19, 2023  Agenda.  Agenda. All were in favor.  APPROVE NOVEMBER 21, 2023 REGULAR MEETING MINUTES: Mayor Keith Warren asked for a motion to approve the November 21, 2023 regular meeting minutes. Clay Wilson made a motion, and Rebecca Johnson seconded, to approve the November 21,  2023 regular meeting minutes. All were in favor.  APPROVE NOVEMBER 21, 2023 CLOSED SESSIONMINUTES: Mayor Keith Warren asked for a motion to approve the November 21, 2023 closed session minutes. Bobby Mosteller made a motion, and Clay Wilson seconded, to approve the November 21,  2023 closed session minutes. All were in favor.    December 19, 2023 Page 2of7  PUBLIC COMMENT: Mayor Keith Warren askedifanyone had any questions or comments  at this time. No one wished to speak. RECOGNITIONS:  DECEMBER RECYCLE REWARDS WINNER; Mayor Keith Warren announced Jack Mason as the December Recycle Rewards Winner. A credit of forty dollars ($40.00) will be  added to the current sanitation bill. No Council action was required. PLANNING MATTERS:  REZONING OF PIN NUMBERS 2766657929, 2766666171, 2766667200, 2766668126, 2766659938 AND 2766658939: Mayor Keith Warren stated that a public hearing for the rezoning of pin numbers 2766657929, 2766666171, 276672.90270068120 2766659938 and 2766658939, was held during the regularly scheduled Town of Sawmills Council meeting on August 15, 2023, at which time Council tabled this matter to the regularly scheduled Town of Sawmills Council meeting on September 19, 2023. During the regularly scheduled Town of Sawmills Council meeting on September 19, 2023, Council agreed to table this matter until the December 19, 2023 regularly scheduled Town of Sawmills Council meeting. Clay Wilson made a motion, and Rebecca Johnson seconded, to table this matter until the regularly scheduled Town of Sawmills Council meeting on January 16, 2024. All were in  favor.  COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn.  Joe Wesson made ar motion, and Bobby Mosteller seconded, to adjourn the meeting. All were  in favor.  The meeting was adjourned at approximately 6:02pm.  OATH OF OFFICE FOR NEW COUNCIL MEMBERS: Town Clerk Julie A. Good administered the Oath of Office to incoming Council Members, Bobby Mosteller and Joe Town Clerk Julie A. Good administrated the Oath of Office to incoming Council Member  Wesson.  Melissa Curtis on Thursday, December 21, 2023.    December 19, 2023 Page 3of7  COUNCIL PRESENT Mayor Keith Warren Clay Wilson Bobby Mosteller Rebecca Johnson Joe Wesson COUNCIL ABSENT: Melissa Curtis  STAFF PRESENT Chase Winebarger Julie Good Terry Taylor  CALL TO ORDER: Mayor Keith Warren called the meeting to order.  ADOPT AGENDA: Mayor Keith Warren asked for a motion to adopt the December 19, Clay Wilson made a motion, and Joe Wesson seconded, to adopt the December 19, 2023  2023 Agenda.  agenda. All were in favor.  PUBLIC COMMENT: Mayor Keith Warren asked if anyone had any questions or  comments at this time. No one wished to speak.  ORGANIZATIONAL MATTERS:  SEATING ARRANGEMENIS: Mayor Keith Warren asked Council to be seated as  follows:  Melissa Curtis Keith Warren Rebecca Johnson Town Attorney Mayor Town Manager Joe Wesson Clay Wilson Town Clerk  ELECTION OF MAYOR PRO TEM: Mayor Keith Warren stated that as a result of the November 2023 election, Council would need to elect a new. Mayor Pro Tem. Joe Wesson made a motion, and Rebecca Johnson seconded, to appoint Melissa Curtis as    December 19, 2023 Page 4of7  Mayor Pro Tem. All were in favor.  COUNCIL ETHICS AND CODE OF CONDUCT: Mayor Keith Warren stated that every Council member should have a copy oft the Code ofEthics prepared by Town Attorney Terry Mayor Keith Warren also stated that every Council member should also have the Standard of Conduct prepared by Town Attorney Terry Taylor. Mayor Keith Warren asked that each Council member read the form. Each Council member should be prepared to sign the  Taylor and adopted by Town Council on August 17,2010.  Standard of Conduct form and return it to the Clerk.  No Council action was required.  STANDING COUNCIL COMMITTEE ASSIGNMENTS: Mayor Keith Warren  announced the new Standing Council Committees as follows.  Town of Sawmills  Standing Council Committees for 2024-2026  Parks & Recreation Committee Parades, Festivals, & Special Events Civic Organizations Intergovernmental Committee W.P.C.O.G. N.C.L.M. Community Colleges Chamber of Commerce Institute of Government Intergovernmental (County/State)  Joe Wesson  Bobby Mosteller  Bobby Mosteller  Joe Wesson  *The Mayor is a member of all Standing Council Committees  No Council action was required. FINANCIAL MATTERS:  ADOPT BUDGET WORKSHOP SCHEDULE: Mayor Keith Warren asked for a motion Rebecca Johnson made a motion, and Bobby Mosteller seconded, to adopt the proposed FY  to adopt the proposed FY 2024-2025 budget workshop schedule. 2024-2025 budget workshop schedule. All were in favor.    December 19, 2023 Page 5of7  FY 2022-2023 AUDIT PRESENTATION: James Lowdermilk, with Lowdermilk, Church Mr. Lowdermilk stated that the Town received an unqualified audit and commended staffand  & Co., L.L.P., presented the Towns FY 2022-2023 audit to Council. Council on their efforts to maintain a strong fund balance.  CAPTIAL BUDGET ORDINANCE-BRIC GRANT: Town Finance Officer Kelly Melton stated that on November 16, 2023, the Town of Sawmills was awarded the Building Resilient Infrastructure and Communities (BRIC) Grant. The project is the for the South Caldwell Sewer Pump Station Elevation Project. The grant agreement is between the State ofNorth Carolina, Department of Public Safety ("Grantee") and the Town of Sawmills, The grant award is for one hundred eighty-nine thousand dollars ($189,000.00) and will be matched by a Fund Balance Appropriation from the Utility Fund in the amount of one To facilitate budgetary and accounting control, iti is required that a Capital Project Ordinance be adopted by the governing board authorizing all appropriations necessary for  North Carolina ("SubGrantee).  hundred eighty-nine thousand dollars ($189,000.00).  the completion of the project.  Clay Wilson made ai motion, and Rebecca Johnson seconded, to approve the Town of Sawmills Project Ordinance North Carolina Building Resilient Infrastructure and Communities (BRIC) Project Number MA-2021-BK-0-0022 as written. All were in  favor.  CAPTIAL BUDGET ORDINANCE-PARK LIGHTING PROJECT: Finance Officer Kelly Melton stated that the Local Government Commission met on December 5, 2023, and approved the Installment Financing Agreement for the purchase and installation of field lights and parking lot lights at Sawmills Municipal Park and Veterans Park. Pursuant to G.S. 159-26(b)(6), a Capital Project Fund is required to account for all debt instrument proceeds used to finance capital projects. To facilitate budgetary and accounting control, it is required that a Capital Project Ordinance be adopted by the governing board authorizing all appropriations necessary for the completion of the project. Clay Wilson made a motion, and Rebecca Johnson seconded, to approve the Town of Sawmills Project Budget Ordinance Park Lighting Project as written. All were in favor.    December 19, 2023 Page 6of7  UPDATES:  DECEMBER CODE: ENFORCEMENT REPORT: Town Code Enforcement Officer Curt Willis stated that there are thirty (30) code enforcement cases that are open.  No Council action was required.  TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following  updates:  Town Manager Chase Winebarger stated with the issues that happened during the Town of Sawmills Christmas Parade on December 2, 2023, that he has spoken with the owner of the property located at 4298 Sawmills School Road, and he is confident Town Manager Chase Winebarger stated that the employee Christmas lunch will be on' Thursday, December 21, 2023, beginning at 11:30am at Copper Penny. Town Manager Chase Winebarger stated that a code red message has been sent out and a note has been placed on the front door of Town Hall announcing the Office/Public Works/Park and Recreation closings for Christmas. T own Manager Chase Winebarger stated that an additional code: red is set to be sent out the end ofthis Town Manager Chase Winebarger stated that the Baker Circle project is almost Town Manager Chase Winebarger stated that his Father-in-Law passed away and he will be in and out of the office for the next few days, if anyone should need him. Town Manager Chase Winebarger stated Joe Wesson's Mother-in-Law, passed away Town Manager Chase Winebarger stated that in 2000 the former Council made changes to existing Mobile Home Parks. Town Manager Chase Winebarger stated that one of those changes included the Mobile Park Owners to bring in maps and/or plats of the mobile home parks with mobile home spots listed. Town Manager Chase Winebarger stated that in the Town of Sawmills Code ofOrdinances iti is stated that if al home is destroyed or moved, then the owner has one hundred twenty days (120) to rebuild or replace the home on the lot, however, with the Mobile Home Parks that complied with the 2000 changes that were made with the Mobile Home Park Owners, they can pull in a mobile home anytime no matter how many days have passed as long as the spot is on the map or plat that was given to the Town of Sawmills in 2000. Council would like tol have more information on this matter and would like to discuss Town Manager Chase Winebarger stated that the South Caldwell High School Cheer Team has won the State Cheerleading Championship Competition and has been  that the problem will be taken care of soon.  week.  complete and top date, there have been no issues with the project.  on Sunday.  itat a later date.    December 19, 2023 Page 7of7  invited to go to the National Cheerleading Championship Competition in Orlando, Florida. Town Manager Chase Winebarger stated that the South Caldwell High School Joe Wesson made a motion, and Bobby Mosteller seconded, to donate one thousand dollars ($1,000.00) to the South Caldwell High School Cheerleading team to help  Cheerleading team is asking for donations to be able to go.  sponsor their trip. All were in favor.  COUNCIL COMMENTS: everyone a Merry Christmas.  Bobby Mosteller wanted to thank everyone for coming to the meeting and wanted to wish  Rebecca Johnson wanted to wish everyone a Merry Christmas.  Joe Wesson wanted to thank everyone for coming out and wish everyone a Merry Christmas. Joe Wesson wanted to thank Jesse Trivette, with the EDC, for coming to the meeting. Joe Wesson commended Finance Officer Kelly Melton and Town Manager Chase Winebarger ron Mayor Keith Warren wanted to thank everyone for coming and wish everyone a Merry Christmas. Mayor Keith Warren wantedtol let Council knowthat Bobby Mosteller and himself Town Manager Chase Winebarger stated that next year during the October meeting that Council will take a group picture for' Town Christmas Cards and at the November meeting he  all their hard work this year.  went around to local business and handed out Town Christmas Cards.  will have the cards for Council to give out.  COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn.  Clay Wilson made a motion, and Rebecca Johnson seconded, to adjourn the meeting. All  were in favor.  The meeting was adjourned at approximately 6:50pm.  NTY DOs  Keith Warren, Kuhalanr  ie A.  Mayor  Good, Town Glerky VAg.o    CAPITAL PROJECT ORDINANCE TOWN OF SAWMILLS PROJECT BUDGET ORDINANCE PARKLIGHTING PROJECT  BEIT ORDAINED by the Sawmills Town Council that pursuant to Section 13.2 of Chapter 159 oft the General Statutes ofNorth Carolina, specifically G.S 159-26(b)(6), the following Capital Project Ordinance for the Park Lighting  Project ("Project") is hereby adopted.  Section 1. The Project authorizes funds for the Purchase and Installation of field lights and parking lot lights at Section 2. The officers oft this unit are hereby directed to proceed with the Project within the terms oft the loan Section 3. The following revenues are anticipated to be available tot the Town of Sawmills for the Project:  Sawmills Municipal Park and Veterans Park. The Project is to be funded by a loan.  agreement and rules and regulations of the State of North Carolina, and the budget contained herein.  Revenues: Total Revenues:  Capital One Public Funding, LLC loan proceeds  $1,345,500 $1,345,500  Section 4. The following amounts are expenditures appropriated for the Project:  Expenditures: Purchase & Installation Costs Total Appropriations:  $1,345,500 $1,345,500  Section 5. The Finance Officer is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to provide the accounting to Town Council required by the program procedures, loan agreement  and state regulations.  Section 6. Funds may be advanced from the General Fund for the purpose of paying invoices as due. Section 7. The Finance Officer is directed to report quarterly on the financial status ofe each project element in Section 8. The Budget Officer is directed toi include a detailed analysis of past and future costs and revenues on this Section 9. Copies ofthis Capital Project Ordinance shall be furnished to the Town Clerk, Budget Officer and to the  Reimbursement requests should be madei to the Escrow Agent in an orderly and timely manner.  Section 4 and on the revenues received.  project in every budget submission made to this Town Council. Finance Officer for direction in carrying out this project.    Adopted this the 1Qh day of Dxembr,2023.  APPROVED BY:  Kuinlas Keith Warren Mayor, Town of Sawmills  DMnd Finance Officer, Town of Sawmills  Kelly Melton  ATTEST: * Jylie Good fown Clerk  ILL SEAL 01/1988  APPROVED TOFORM:  Terry Town Attorney  mgla  This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act.    CAPITAL PROJECT ORDINANCE TOWN OF SAWMILLS PROJECT BUDGET ORDINANCE AND COMMUNITIES (BRIC) PROJECT NUMBER EMA-2V2I-BR-0U5.V22  NORTH CAROLINA BUILDING RESILIENT INFRASTRUCTURE  BEITORDAINED by the Sawmills Town Council that pursuant to Section 13.2of Chapter 159 ofthe General Statutes ofNorth Carolina, the following Capital Project Section 1. The project authorized ist the BRIC: 2021 South Caldwell Sewer Pump Station Elevation Project. The agreement is entered into by and between the State ofNorth Carolina, Department of Public Safety ("Grantee") and the Town of Sawmills, North Carolina ("SubGrantee). The grant was awarded on November 16, 2023 and terminates on July 27, 2026, unless terminated earlier in accordance with the grant agreement. Section 2. The officers oft this unit are hereby directed toj proceed with the grant project within the terms oft the grant document(s), the rules and regulations oft the State ofNorth Section 3. The following revenues are anticipated to be available to complete this project:  Ordinance is hereby adopted.  Carolina and the budget contained herein.  Revenues BRIC Grant - Phase 1 BRIC Grant - Phase 2 Utility Fund Balance Appropriation Total  $35,000 $154,000 $189.000 $378.000  Section 4. The following amounts are appropriated for the project:  Expenditures Phase 1 Phase 2 Total  $ 70,000 $308,000 $378,000  Section 5. The Finance Officer is hereby directed to maintain sufficient specific detailed accounting records to provide the accounting to the Grantee agency required by the grant Section 6. Funds may be advanced from the Utility Fund for the purpose of making payments as due. Reimbursement requests will be made tot the Grantee agency in an Section 7. The Finance Officer is directed toi report quarterly on the financial status of each project element in Section 4 and on the total grant revenues received or claimed. Section 8. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this grant project in every budget submission made to this Town Section 9. Copies oft this Capital Project Ordinance shall be furnished to the Town Clerk, Budget Officer and to the Finance Officer for direction in carrying out this project.  agreement, federal and state regulations, and Town Council.  orderly and timely manner.  Council.    Adopted this the I9A day of Dunber 2023.  Kellalan Keith Warren Mayor, Town of Sawmills  APPROVED. BY:  ymeiN Finance Officer, Town of Sawmills  Kelly Melton!  ATTEST: Good A fown Clerk APPROVED:  SEAL N 6 07701/1988   hd  nn  TOFORM:  Terry Taylor Town Attorney Control Act.  Img  This instrument has been preaudited in the manner required by thel Local Government Budget and Fiscal