September 19, 2023 Page 1of5  TUFSDAY,SEPTEMBER 19,2023  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00PM  COUNCIL PRESENT Mayor Keith Warren Mayor Pro Tem Clay Wilson Bobby Mosteller Joe Wesson Rebecca Johnson COUNCIL ABSENT Melissa Curtis  STAFF PRESENT Chase Winebarger Julie. A Good Terry Taylor  CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately  6:01pm.  INVOCATION: Pastor Levi Addison gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Keith Warren stated that the agenda would need to be amended to add Item 8C. Budget Amendment Ordinance; Item 10B. Project Resolution Appalachian Regional Commission Evergréene Industrial Park Infrastructure, and Item 10C. Town of Sawmills Ordinance Chapter 94: Urban Camping Improper Use of Public Lands and Places Mayor Keith Warren asked fora a motion to adopt the September 19,2023 Amended Agenda. Clay Wilson made a motion, and Joe Wesson seconded, to adopt the September 19, 2023  and Panhandlers.  Amended Agenda. All were in favor.  APPROVE AUGUST 15, 2023 REGULAR MEETING MINUTES: Mayor Keith Warren asked fora a motion to approve the August 15, 2023 regular meeting minutes. Bobby Mosteller made a motion, and Rebecca Johnson seconded, to approve the August 15,  2023 regular meeting minutes. All were in favor.    September 19, 2023 Page 2 of5  PUBLIC COMMENT: Mayor Keith Warren askedifanyone! had any questions or comments  at this time. No one wished to speak. RECOGNITIONS:  SEPTEMBER RECYCLE REWARDS WINNER: Mayor Keith Warren announced Norma Duffey as the September Recycle Rewards Winner.. A credit of forty dollars ($40.00)  will be added to the current sanitation bill. No Council action was required. FINANCIAL MATTERS:  PROJECT BUDGET ORDINANCE FOR TOWNI HALL-NEW CONSTRUCTION: Finance Officer Kelly Melton stated that with the Council approving the Architect Contract during the regular scheduled August 15, 2023 Council meeting, that in order to move forward, a Project Budget Ordinance in the amount ofi four million six hundred eighty-six thousand dollars ($4,686,000.00) will need to be approved to: move forward with the New Town Hall Construction. The project will be funded by a fund balance appropriation from  the General Fund.  The amounts for expenditures appropriated for the project are:  Architect: Construction Costs: Fumnishings/Other: Total:  $473,000.00 $4,010,000.00 $200,000.00 $4,686,000.00  Clay Wilson made a motion, and Bobby Mosteller seconded, to approve the Project Ordinance for Town Hall-New Construotion in the amount ofi four million six hundred eighty-six thousand dollars $4,686,000.00), to be funded by a fund balance appropriation  from the General Fund. All were in favor.  CALL FOR PUBLIC HEARING FOR PARK LIGHT FUNDING: Town Manager Chase Winebarger stated that the Town of Sawmills intends to enter into an Installment Purchase Contract pursuant to North Carolina General Statute 160A-20 inap principal amount of one million three hundred forty-five thousand five hundred dollars ($1,345,500.00) for the purpose of providing funds to pay the costs of the equipment installation of field lights and parking lot lights at Sawmills Municipal Park and Sawmills Veterans Park. The Town's obligation with respect to the debt will be secured by the The proposed financing contract will be placed with MUSCO Finance, LLC with a quoted  equipment which consists of the light structure system.    September 19, 2023 Page 3 of5  rate of four point ninety-one percent (4.91%) for ten (10): years as of August 28, 2023. The proposed principal and interest payments total one hundred seventy-three thousand for The Town Council must hold a public hearing in order to authorize the filing ofan application for approval of a financing contract with the Local Government Commission. The Local Government Commission is responsible for approving Installment Purchase Contracts in excess of five hundred thousand dollars ($500,000.00) and with a term greater Rebecca Johnson made a motion, and Joe Wesson seconded, to call for a public hearing at the next regularly scheduled meeting of the Town of Sawmills Council on October 17,2023, to authorize the filing oft the application with MUSCO Finance, LLC, in the amount of one million three hundred forty-five thousand five hundred dollars ($1,345,500.00) for the purpose of providing funds to pay the costs of the equipment installation of field lights and parking lot lights at Sawmills Municipal Park and Sawmills Veterans Park, with the Local  hundred eighty-eight dollars ($173,488.00) per year.  than five (5)years.  Government Commission. All were in favor.  BUDGET AMENDMENT ORDINANCE: Town Manager Chase Winebarger stated that there are multiple places at Sawmills Municipal Park and Sawmills Veterans Park that are difficult to mow, along with sewer rights-of-ways, with the mowers that the Public Works and Parks and Recreation are currently using. Town Manager Chase Winebarger stated that Killian's Hardware ofHickory brought a Ventrac mower to demonstrate and see ifit would be easier to mow the difficult places and sewer right-of-ways. Town Manager Chase Winebarger stated that the Ventrac Mower was able to mow the difficult places with ease and in less time. Town Manager Chase Winebarger stated that Killian's Hardware of Hickory had the Ventrac mower in stock. Town Manager Chase Winebarger stated that a Budget Amendment Ordinance in the amount of sixty thousand dollars ($60,000.00) would Rebecca Johnson made a motion, and Clay Wilson seconded, to approve the Budget Amendment Ordinance in the amount of sixty thousand dollars ($60,000.00) for the  need to be approved to buy the Ventrac mower.  purchase ofa Ventrac mower. All were in favor.  PLANNING MATTERS:  REZONING OF PIN NUMBERS 2766657929, 2766666171, 2766667200, 2766668126, 2766659938 AND 2766658939: Mayor Keith Warren stated that a public hearing for the rezoning of pin numbers 2766657929, 2766666171, 7068672.902706968120 2766659938 and 2766658939, was. held during the regularly scheduled Town of Sawmills Council meeting on August 15,2023, at which time Council tabled this matter to the regularly scheduled Town Rebecca Johnson made a motion, and Joe Wesson seconded, to table this matter until the regularly scheduled Town of Sawmills Council meeting on December 19, 2023. All were in  ofs Sawmills Council meeting on September 19, 2023.  favor.    September 19, 2023 Page 4of5  DISCUSSION:  CAJAH MOUNTAIN ROAD PROJECT: Town Manager Chase Winebarger stated that the Department of Transportation had requested a meeting with him regarding adding a new sewer line on the Cajah Mountain Road as the Department of Transportation is doing their expansion project. The Department of Transportation stated that they would have their contractors do the work and the Town of Sawmills could pay them at the Department of Transportation rates. Town Manager Chase Winebarger stated that he would like Council to Council asked that Town Manager Chase Winebarger get more information and approximate costs from the Department ofTransportation for them before a decision can be made.  give him guidance on what they would like to do.  No Council action was taken.  PROJECT RESOLUTION APPALACHIAN REGIONAL COMMISSION EVERGREENE INDUSTRIAL PARK INFRASTRUCTURE: Town Manager Chase Winebarger stated that in order for the receipt of grant funding for the Evergreene Industrial Park project from the North Carolina Department ofCommerce and the. Appalachian Regional Clay Wilson made a motion, and Rebecca Johnson sèconded, to approve the Project Resolution Appalachian Regional Commission Evergreene Industrial Park Infrastructure as  Commission, a Project Resolution would need to be approved.  written. All were in favor.  TOWN OF SAWMILLS ORDINANCE CHAPTER 94: URBAN CAMPING IMPROPER USE OF PUBLICLANDS AND PLACES AND PANHANDLERS: Town Attorney Terry Taylor stated that The Town of Sawmills has determined that the streets and public areas within the Town should be readily accessible and available to residents and the public at large. Town Attorney Terry Taylor stated that the use of these areas for camping purposes interferes with rights of others to use these areas as they were intended and such activity can constitute a public health and safety hazard, which could adversely affect neighborhoods and commercial spaces. Town Attorney Terry Taylor also stated that camping on private property without the owner's consent and without the proper sanitary measures affects the private property rights as well as public health, safety and welfare oft the Town. Town Attorney Terry Taylor stated that with following with North Carolina General Statute $160, the Town Council will need to have two (2): readings ofany ordinance that may require a fine be imposed. Town Attorney Terry Taylor stated that the second (2md) reading would be at the regularly scheduled meeting ofthe Town of Sawmills Council on October 17, 2023.  No Council action was taken.    September 19,2023 Page 5 of5  PUBLIC COMMENT: Mayor Keith Warren asked if anyone had any questions or  comments at this time. No one wished to speak. UPDATES:  AUGUST CODE ENFORCEMENT REPORT: Town Code Enforcement Officer Curt  Willis stated that there are five (5) code enforcement cases that are open.  No Council action was required.  TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following  updates:  Town Manager Chase Winebarger stated that signs were ordered for Sawmills Elementary School to put on Coral Drive and should be delivered and placed during the month of October. Town Manager Chase Winebarger stated that the residents of Coral Drive were. having difficulties getting to theirhomes during the student morning drop off and afternoon pick up and that the signs will help with this situation.  COUNCIL COMMENTS:  Bobby Mosteller wanted to thank everyone for coming to the meeting. Rebecca Johnson wanted to thank everyone for coming to the meeting. thank the Town employees for the good job everyone is doing.  Joe Wesson wanted to thank everyone for coming to the meeting. Joe Wesson also wanted to  COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn.  Rebecca Johnson made ai motion, and. Joe Wesson seconded, to adjourn the meeting. All were  ini favor.  The meeting was adjourned at approximately 6:51pm.  Kulhalan Keith Warren, Mayor  SEAL GANGSR  wnh    TOWN OF SAWMILLS PROJECT BUDGET ORDINANCE TOWN HALL-NEW CONSTRUCTION  BE) ITORDAINED by the Sawmills Town Council that pursuant to Section 13.2of Chapter 159 ofthe General Statutes ofNorth Carolina, the following project ordinance is hereby  adopted.  Section 1. Thej project authorizes funds for the construction ofa new Town Hall building. The building will be approximately 16,800 gross square feet. The building will contain administrative offices, utility department offices, Council chambers, closed session conference room, community meeting space, interior (walk-up) and exterior (drive-up) customer service access, picnic shelter, garage, storage, and amenities to support the functions within the building. Section 2. Thej project is to be funded by a fund balance appropriation from the General Section 3. The following amounts are expenditures appropriated for the project:  Fund.  Expenditures: Architect Construction Costs Furnishings/Other Total Appropriations  $473,000 $4,010,000 $200,000 $4,686,000  Section 4. Thel Finance Officer is hereby directed to maintain sufficient specific detailed Section 5. The Budget Officer is directed toi include a detailed analysis of and future Section 6. The Budget Officer shall be authorized to reallocate appropriations among the Section 7. Copies ofthis project ordinance shall be furnished to the Town Officer and to the Finance Officer for direction in carrying out this project Adopted this 19fayd vaptnkrs.  accounting records to provide the accounting to Town Council. costs on this project in each report made to this Board. project budget expenditure categories.  past  Clerk, Budget   A Kbhalann Keth Warren, Mayor   SEAL 6R9  JalieA. Good, Gunind  TownClerk    Agenda  BUDGET AMENDMENT ORDINANCE TOWN OF SAWMILLS General Fund  BEIT ORDAINED, by the Town Council oft the Town of Sawmills, Caldwell County, North Carolina, that the following amendment to the Budget Ordinance for the fiscal year 2023. -2024 be hereby  adopted.  NOW,THEREFORE, BE IT RESOLVED, that the following amendment for the fiscal year be  made to the budget for the fiscal yeat ended June 30, 2024.  Department/Budget Utility Fund- Revenue Water- Expenditure Total easements.  AccountNumber 2-00-3990 2-80-4151  Account Appropriated Net Assets Capital Outlay  Increase Increase  $60,000 $60,000  $60,000 $60,000  Explanation: To cover expenditures to purchase a Ventrac 4520 Tractor for mowing water/sewer  This. Amendment now adopted this the 19ayo of spember,2023.  Kntalann Keith Warren Mayor, Town of Sawmills  APPROVED BY:  Kelly Deputy  Finance  Lp  WA  EAL Lass  Officer, Town of Sawmills  ATTEST:  Town Clerk  Guathd  APROVEPTOFORM:  Terry Taylor Town Attorney  This instrument has been preaudited in the manner required by thel Local Government Budget and Fiscal Control Act.    Town of Sawmills Project Resolution Appalachian Regional Commission Evergreene Industrial Park Infrastructure  WHEREAS, the North Carolina General Assembly authorized the receipt of grant funding from N.C.  Department of Commerce and the Appalachian Regional Commission to stimulate economic development, infrastructure and/or job creation. A portion of the funding authorized themaking of grants to aid eligible units ofgovernment to stimulate the creation  ofjobs through the expansion ofi infrastructure; and  WHEREAS, Caldwell County desires to assist through grant funding the economic development of the  Evergreene Industrial Park located in Sawmills; and  WHEREAS, Caldwell County intends to request from the Appalachian Regional Commission grant  assistance for the project from the ARC program for the expansion of existing infrastructure in the area to make the property located in Sawmills attractive for economic  development:  NOWT THEREFORE BE ITI RESOLVED, BY THE TOWN OF SAWMILLS1 TOWN COUNCIL: That the Town of Sawmills will provide $199,312.50 in direct funding for the Evergreene Industrial Park That Chase Winebarger, Town Manager, and successor town managers, is hereby authorized and directed to furnish such information as The NC Department of Commerce Rural Economic Development Division and/or the Appalachian Regional Commission may request in connection with such application or the project; to make the assurances as contained above; and to execute such other documents as may be required That Town of Sawmills has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to the grants pertaining thereto. Adopted this the 19 dayjof sphksz 2023 at Caldwell County, North Carolina.  Infrastructure project.  in connection with the application.  Kudhalann Keith Warren, Mayor    CERTIFICATE OF RECORDING OFFICER  The undersigned duly qualified Julie A Good, Sawmills Town Clerk, does hereby certify: That the above/attached resolution is a true and correct copy oft the resolution authorizing the filing of an application with The NC Department Rural Economic Development Division and the Appalachian Regional Commissioner, as adopted at a legally convened meeting of the Town of Sawmills Town Council duly held on the AR day ofzptaber2023; and, further, that such resolution has been fully recorded in thej journal of proceedings and records in my office. IN WITNESS WHEREOF, Ihave hereunto set my hand this 19A day ofpkaber,2 2023.  bug  & p3  Clerk  Suarae