April 18, 2023 Page 1of4  TUESDAY, APRIL 18, 2023  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00PM  COUNCIL PRESENT Mayor Keith Warren Mayor Pro Tem Clay Wilson Bobby Mosteller Rebecca Johnson Melissa Curtis Joe Wesson  STAFF PRESENT Chase Winebarger Julie. A Good  CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately  6:00pm.  INVOCATION: Pastor Danny Wright gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Keith Warren asked for a motion to adopt the April 18, 2023 Joe Wesson made a motion, and Bobby Mosteller seconded, to adopt the April 18, 2023  Agenda.  Agenda. All were in favor.  APPROVE MARCH 21, 2023 REGULAR MEETING MINUTES: Mayor Keith Warren asked for a motion to approve the March 21,2023 regular meeting minutes. Rebecca Johnson made a motion, and Joe Wesson seconded, to approve the March 21, 2023  regular meeting minutes. All were in favor.  APPROVE APRIL 4, 2023 BUDGET SESSION MEETING MINUTES: Mayor Keith Warren asked for ai motion to approve the April 4, 2023 budget session meeting minutes. Melissa Curtis made a motion, and Rebecca Johnson seconded, to approve the April 4, 2023  budget session meeting minutes. All were in favor.    April 18, 2023 Page 2 of4  APPROVE APRIL 4, 2023 BUDGET WORKSHOP CLOSED SESSION MINUTES: Mayor. Keith Warren asked for amotion to approve the April 4, 2023 budget workshop closed Bobby Mosteller made a motion, and Joe Wesson seconded, to approve the April 4, 2023  session minutes.  budget workshop closed session minutes. All were in favor.  PUBLIC COMMENT: Mayor Pro Tem Clay Wilson asked if anyone had any questions or  comments at this time. No one wished to speak.  RECOGNITIONS:  APRIL RECYCLE REWARDS WINNER: Mayor Keith Warren announced Jack Warren as the April Recycle Rewards Winner. A credit of forty dollars ($40.00) will be added to the  current sanitation bill. No Council action was: required.  FINANCIAL:  CSLFRF GRANT PROJECT BUDGET AMENDMENT: Mayor Keith Warren stated that The GRANT PROJECT ORDINANCE FOR THE TOWN OF SAWMILLS AMERICAN RESCUE PLAN ACT OF 2021: CORONAVIRUS STATE. ANDLOCAL FISCAL RECOVERY FUNDS adopted 04/05/2022 established a budget for a project to be funded by the Coronavirus State and Local Fiscal Recovery Funds ofH.R. 1319. American Rescue Plan Act of2021 (CSLFRF). The total allocation is one million six hundred fifty- three thousand seven hundred twenty-one dollars and four cent ($1,653,721.04). The Town of Sawmills received the first tranche in the amount ofeight hundred twenty-six thousand eight hundred sixty dollars and fifty-two cents ($826,860.52) of CSLFRF funds in July 2021 and the second tranche in the amount of eight hundred twenty-six thousand eight hundred sixty dollars and fifty-two cents ($826,860.52) of CSLFRF funds in July 2022. The budget amendment is for the purpose ofreallocating funds between categories of expenditures to align more closely the with actual projected expenditures in each category = Vaccination Incentive, Premium Pay, Administration, Finance, Public Works, Parks and Rebecca Johnson made a motion, and Melissa Curtis seconded, to amend the budget for the purpose ofreallocating funds between categories of expenditures to align more closely the with actual projected expenditures in each category Vaccination Incentive, Premium Pay, Administration, Finance, Public Works, Parks and Recreation, Water, and Sewer in the amount of one million six hundred fifty-three thousand seven hundred twenty-one dollars and four cent ($1,653,721.04) (see attached amendment). All were in favor.  Recreation, Water, and Sewer.    April 18, 2023 Page 3of4  BAKER CIRCLE WATERLINE EXTENSION: Mayor Keith Warren stated that the Town  had received five (5) bids for the Baker Circle waterline extension project:  Chad Sigmon Grading Fuller & Company Construction, LLC Wesson Septic Tank Services, Inc M&M Construction of Banner Elk, Inc Piedmont Utility Group, Inc  $178,007.00 $206,750.00 $233,550.00 $258,900.00 $264,370.28  Clay Wilson made a motion, Rebecca Johnson seconded, to award the bid to Chad SIgmon Grading, in the amount of one hundred seventy-eight thousand seven dollars ($178,007.00).  All were in favor. DISCUSSION:  BAD DEBT WRITE OFF: Mayor Keith Warren stated that the Town had a list of 2019 accounts that have gone unpaid forUtility and Sanitation services. The Town does not expect to collect payment for these accounts and recommends that Council approve the write offof the accounts. The total amount of these accounts is six thousand nine hundred seventy-two dollars and one cent ($6,972.01). Mayor Keith Warren also advised Council that included in the list are forty (40) accounts the Town has submitted to the NC Debt Setoff Program for Collection. Mayor Keith Warren stated the Town had recovered eight thousand seven hundred eighty-six dollars and ninety-three cents ($8,786.93) from previous years. There are Rebecca Johnson made a motion, and Clay Wilson seconded, to approve stafft to write off the 2019 list of bad debts accounts in the amount of six thousand nine hundred seventy-two  sufficient funds in the budget to cover this.  dollars and one cent ($6,972.01). All were in favor.  PUBLIC COMMENT: Mayor Keith Warren asked if anyone had any questions or  comments at this time. No one wished to speak. UPDATES:  APRIL CODE ENFORCEMENT REPORT: Town Code Enforcement Officer Curt Willis  stated that there are thirteen (13) code enforcement cases that are open.  No Council action was required.    April 18, 2023 Page 4of4  COUNCIL COMMENTS:  Bobby Mosteller wanted to thank everyone for coming to the meeting. Rebecca Johnson wanted to thank everyone for coming to the meeting.  Joe Wesson wanted to thank everyone for coming to the meeting and to remind everyone to come out to the Memorial Day Ceremony on Monday, May 29, 2023 beginning at 11:00am.  COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn.  Clay Wilson made a motion, and Rebecca Johnson seconded, to adjourn the meeting. All  were in favor.  The meeting was adjourned at approximately 6:16pm.  05  SEAL  Kiblalan Keith Warren, Mayor  Town Clére ay6 1083  Guiaind    GRANT PROJECT ORDINANCE FOR THE TOWN OF SAWMILLS AMERICAN RESCUE  OF 2021: CORONAVIRUS STATE. ANDLOCAL FISCAL RECOVERY  PLAN ACT  FUNDS  BUDGET AMENDMENT TOWN OF SAWMILLS General Fund  BEITO ORDAINED, by the Town Council oft the Town of Sawmills, Caldwell Carolina, that the following budget àmendment to the Grant Project Ordinance for County, North  American Rescue Plan Act of2021:Coronavinus State and Local  the Town of Sawmills  Fiscal Recovery Funds be hereby adopted.  NOW,THEREFORE, BE IT RESOLVED, that the following amendment be made to  (appropriations and authorized expenditures) for the grant project which  Section 2 by state  when all the CSLFRF funds have been obligated and  expires on. December 31, 2026, or  law, whichever  expended by the town to the extent authorized Original Appropriation of Revised Appropriation of CSLFRF  occurs sooner. Project Description Vaccination incentive Program for Employees Benefits ($250 per employee whoi is fully vaccinated on or before December 31, 2021) Premium Pay- -($100 per Salaries full time employee for each Benefits month worked 4/1/2020 to 1/31/2022) Administration Finance Department PublicWorks Parks and Recreation Water Department Sewer Department  Cost Object Salaries  CSLFRF Funds  Funds  $3,600.00 $300.00 $15,000.00 $6,000.00 $195,000.00 $82,000.00 $150,000.00 $75,000.00 $290,000.00 $150,000.0p $140,000.00 $70,000.00 $285,000.00 $115,000.00 $58,000.00 $18,821.04 $1,553,721.04  $3,500.00 $0.00 $19,300.00 $0.00 $254,000.00 $98,000.00 $165,000.00 $59,000.00 $310,500.00 $139,000.00 $159,000.00 $71,000.00 $197,000.00 $95,800.00 $56,000.00 $26,621.04 $1,653,721.04  Salaries Benefits Salaries Benefits Salaries Benefits Salaries Benefits Salaries Benefits Salaries: Benefits Total  Explanation: For the purpose ofreallocating funds between categories of expenditures.    This Amendment now adopted this the 184ayo of Aprilzs.  APPROVED. BY:  Keith Warren Bibalan Mayor, Town of Sawmills  Melton Kelly  Pov,cnw Finance Officer, Town of Sawmills  ATTEST: Julie Good' Aulupind Town Clerk  SEAL 361888  APPRONED TOF FORM:  y A &  Terry Taylor) Town Attorney  This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act.