AGENDA Sawmills Town Hall Tuesday, December 19, 2023  Regular Meeting of the Sawmills Town Council  6:00 pm  Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Keith Warren Mayor  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes  Minutes  A. November: 21, 2023 Regular Meeting B. November: 21,2023 Closed Session Minutes  Public Comment 7. Recognitions: A. Recycle Rewards 8. Planning Matters: and 2766658939 9. Adjourn 11. Call to Order 12. Adopt Agenda 13. Public Comment 14. Organizational Matters: A. Seating Arrangements B. Election of Mayor Pro Tem Council Ethics and Code of Conduct D. Standing Council Committee Assignments A. Adopt Budget Workshop Schedule B. FY2022-2023. Audit Presentation C. Capital Project Ordinançe-BRIC Grant D. Capital Project Ordimamce-MUSCOLIgNs  Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Town Clerk Julie A Good Mayor Keith Warren Mayor Keith Warren  Rezoning of] PINI Numbers: 2766657929, 7.4671.2746697.0.7568196.7685935  10. Oath ofOffice for New Council Members  Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren  15. Financial Matters:    16. Updates:  Mayor Keith Warren Town Manager Chase Winebarger Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren  A. Code Enforcement Report B. Manager Updates C. C Council Comment  17. Closed Session: N.C.G.S. $143-318.11(a)0)  18. Adjourn    November 21, 2023 Page 1 of4  TUISDAVNOVNUERIBN  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00PM  COUNCIL PRESENT Mayor Keith Warren Mayor Pro Tem Clay Wilson Bobby Mosteller Rebecca. Johnson Melissa Curtis COUNCIL ABSENT Joe Wesson  STAFF PRESENT Chase Winebarger Julie A Good Terry Taylor  CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately  6:00pm.  INVOCATION: Pastor Mark Dula gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Keith Warren asked forar motion to adopt the November 21, 2023 Melissa Curtis made a motion, and Clay Wilson seconded, to adopt the November 21, 2023  Agenda.  Amended Agenda. All were in favor.  APPROVE OCTOBER 17, 2023 REGULAR MEETING MINUTES: Mayor Keith Warren asked for a motion to approve the September 19, 2023 regular meeting minutes. Clay Wilson made ai motion, and) Rebecca. Johnson seconded, to approve the October 17, 2023  regular meeting minutes. All were in favor.  PUBLICCOMMENT: Mayor Keith Warrenaskedi ifanyone had any questions or comments  at this time.  Adam Johnson spoke about code enforcement issues on Sigmon Drive.    November 21, 2023 Page 20 of4  RECOGNITIONS:  NOVEMBER RECYCLE REWARDS WINNER: Mayor Keith Warren announced' Teresa Curtis as the November Recycle Rewards Winner. A credit of forty dollars ($40.00) will be  added to the current sanitation bill. No Council action was required.  PUBLIC HEARING: TEXT AMENDMENT:  OPEN PUBLIC HEARING: Mayor Keith Warren asked for a motion to open the public Clay Wilson made a motion, and Bobby Mosteller seconded, to open the public hearing. All  hearing. were in favor.  STAFF COMMENTSRECOMMENDATIONS: Town Planner Dustin Millsaps stated that a text amendment has been completed to make minor changes to clarify language and particular sections of the zoning ordinance. Town Planner Dustin Millsaps stated that the zoning ordinance has been to Planning Board and that Planning Board recommends the  adoption oft the text amendment to the Town Council as written.  PUBLIC COMMENT: No one wished to speak.  CLOSE PUBLIC HEARING: Mayor Keith Warren asked for a motion to close the public Clay Wilson made a motion, and Melissa Curtis seconded, to close the public hearing. All  hearing. were in favor.  COUNCIL. ACTION: Rebecca Johnson made a motion, and Clay Wilson seconded, to approve the text amendment to the Town of Sawmills Zoning Ordinance. All were in: favor.  FINANCIAL MATTERS:  CALDWELL COUNTY VETERANS HONOR GUARD DONATION REQUEST: Mayor Keith Warren stated that the Caldwell County Veterans Honor Guard, requested a Clay Wilson made ai motion, and Rebecca. Johnson seconded, to giveadonationi in the amount of two hundred dollars ($200.00) to Caldwell County Veterans Honor Guard. All were in  donation in the amount oftwo hundred dollars ($200.00).  favor.    November: 21, 2023 Page 3of4  PUBLIC COMMENT: Mayor Keith Warren asked if anyone had any questions or  comments at this time. No one wished to speak. UPDATES:  NOVEMBER CODE ENFORCEMENT REPORT: Town Code Enforcement Officer Curt Willis stated that there are six (6) code enforcement cases that are open.  No Council action was required.  TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following  updates:  Town Manager Chase Winebarger stated the employee Thanksgiving lunch will be on Town Manager Chase Winebarger stated that the employee Christmas lunch will be Town Manager Chase Winebarger stated that he has spoken to the Architect and they Town Manager Chase Winebarger stated that staffi is still working on the BRIC grant for the repairs to the sewer lift station and it should come to Council in December. Town Manager Chase Winebarger stated that there is a final meeting on December: 5, Town Manager Chase Winebarger stated that employee longevity will bej paid out the first pay period in December. Town Manager Chase Winebarger stated that since longevity is in the budget, that this would be the last year he would remind Council Town Manager Chase Winebarger stated that he had received a fully completed petition from Leonard Bumgarner to make Mill Drive a Town street. Town Manager Chase Winebarger stated that he willl bring itt to Council during budget preparation for  Wednesday, November 22, 2023 at Sawmills Town Hall. on Thursday, December 21, 2023, at Copper Penny.  on  but that the  should out to bid in January of  are waiting one (I)engineer,  project  go  2024.  2023, for the MUSCO financing for the new park lights.  when it was being paid.  consideration.  COUNCIL COMMENTS:  Melissa Curtis wanted to thank everyone for coming to the meeting.  Clay Wilson wanted to congratulate Council members Melissa Curtis, Bobby Mosteller and  Joe Wesson for the past election.    November 21, 2023 Page 4 of4  Mayor Keith Warren wanted to thank everyone for coming.  CLOSED SESSION PURSUANT TO N.C.G.S. $143.318-11(A)0): Mayor Keith Warren Melissa Curtis made ai motion, and Clay Wilson seconded, to go into closed session pursuant tol N.C.G.S. S 143.318-11(a)3) at approximately 6:21pm. All were in favor. Clay Wilson made a motion, and Rebecca Curtis seconded, to come out of closed session at  asked for ai motion to go into closed session.  approximately 6:45pm. All were in favor.  COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn.  Clay Wilson made a motion, and Rebecca Johnson seconded, to adjourn the meeting. All  were in favor.  The meeting was adjourned at approximately 6:45pm.  Keith Warren, Mayor  Julie A. Good, Town Clerk    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  December 19, 2023 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Jack Mason on winning the Recycle Rewards Program for the month ofDecember. He willl be presented with a Certificate of Appreciation.  A forty dollar ($40.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  December 19, 2023  Planning:  Rezoning ofPINI Numbers: 2766657929, 2766666171, 2766667200, 2766668126, 2766659938 and 2766658939  Discussion:  Aj public hearing for the rezoning of Pin Numbers 2766657929, 2766666171, 2766667200, 2766668126, 2766659938 and 2766658939 was held on August 15, 2023. Council tabled this matter until the December 19, 2023 regular scheduled Council Meeting.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    AGENDA ITEM 14A  MEMO DATE: SUBJECT:  December 19, 2023 Seating Arrangements  Discussion:  The: new Council seating arrangement will be as follows:  Melissa Curtis Bobby Mosteller Rebecca Johnson Town Attorney Terry Taylor Mayor Keith' Warren Town Manager Chase Winebarger Joe Wesson Clay Wilson Town Clerk Julie A Good  Recommendation: No Council action is required.    AGENDA: ITEM 14B  MEMO DATE: SUBJECT:  December 19, 2023 Organizational Matters: Election ofl Mayor  Pro Tem  Discussion:  Asaresult ofthel November 2023 election, Council will need to elect a new. Mayor Pro Tem. Enclosed is a description of the duties of the Mayor Pro Tem in accordance with NCGS $ 160A-  70 and as stated in the Town of Sawmills Code of Ordinances.  Recommendation:  Council needs to elect ai member oft the Council to serve as the Mayor Pro Tem.    $160A-70. Mayor pro tempore; disability of mayor.  At the organizational meeting, the council shall elect from among its members a mayor pro tempore to serve at the pleasure of the council. A councilman serving as mayor pro tempore shall be entitled to vote on all matters and shall be considered a councilman for all purposes, including the determination of whether a quorum is present. During the absence of the mayor, the council may confer upon the mayor pro tempore any of the powers and duties of the mayor. If the mayor should become physically or mentally incapable of performing the duties of his office, the council may by unanimous vote declare that he is incapacitated and confer any ofh his powers and duties on the mayor pro tempore. Upon the mayor's declaration that he is no longer incapacitated, and with the concurrence of a majority of the council, the mayor shall resume the exercise of his powers and duties. In the event both the mayor and the mayor pro tempore are absent from a meeting, the council may elect from its members a temporary chairman to preside in such absence. (1971, C. 698, S. 1;  1979, 2nd Sess., C. 1247, s.4.)    AGENDA ITEM 14C  MEMO DATE: SUBJECT:  December 19, 2023 Organizational Matters: Council Ethics and Code ofConduct  Discussion:  Enclosed with this memo is a copy of the Code of Ethics prepared by Attorney Terry Taylor and adopted by the Town Council on August 17,2010. North Carolina General Statutes $ 160A-83 requires the governing board to adopt a code of ethics to guide the actions ofi its members ini the Also enclosed is a Standard of Conduct form prepared by Attorney Terry Taylor. Mayor Keith Warren asks each Council member to read this form. New Council members should be prepared  performance of their duties.  to sign this document. A copy is kept on file with the Clerk.  Recommendation:  Council needs to review and sign the enclosed document.    CODE OF ETHICS  Adopted: AuGusr 17,2010 Resolution No.:  TOWN OF SAWMILLS  Standards of Conduct and Conflict ofI Interest  A. Purpose  The purpose of this Code of Ethics is to establish guidelines for ethical standards of conduct oft the Town of Sawmills and to help determine what conduct is appropriate inj particular cases. Its should not be considered a substitute for the law or for al board member's best judgment.  B. Definitions  For purposes of this section, the following definitions shall apply:  1. Business Entity means any business, proprietorship, firm, partnership, person in representative or fiduciary capacity, association, venture, trust or corporation which is 2. Town Official means the Chairman, members of the Town Board, Executive Manager, 3. Immediate Household means the Town Official, his/her spouse, and all dependent 4. Interest means direct or indirect pecuniary or material benefit accruing to a Town Official as a result of a contract or transaction which is or may be the subject of an official act or action by or with the Town. For purposes of this article, a Town Official shall be deemed to have an interest in the affairs of (1) any person in his immediate household as such term is defined in this section, (2) any business entity in which the Town Official is an officer or director, (3) any business entity in which an excess often percent (10%) of the stock of or legal or beneficial ownership of is controlled or owned directly by or indirectly by the Town Official, (4) any non-profit organization on which the Chairman or any member of the Town Board currently serves an officer, director, or  organized for financial gain or for profit. Town Attorney and Department Heads. children of the Town Official.  board member, direct or indirect.  170989-1    5. Official act or action means any legislative, administrative, appointive or  discretionary act ofany Town Official. C:s Standards of Conduct  1. Scope. All Town Officials as defined in this article shall be subject to and abide by 2. Interest in Contract or Agreement or Employment. No Town Official herein defined shall have or thereafter acquire an Interest in any contract or agreement with the Town, except as allowed by and in conformance with the procedure set forth in the North Carolina General Statutes. This section does not prevent consulting or employment contracts between an Official and the Town that may otherwise be allowed by law SO long as the Official that has the conflict does not participate in the selection, award or 3. Use of Official Position. No Official shall use his or her official position or the Town's facilities for his or her private gain. In addition, Town Officials shall not misuse their status in such a way as to require, expect, or accept favors from subordinate 4. Disclosure of Information. No Official shall use or disclose confidential information gained in the course of or by reason of! his official position for purposes of advancing (1) his or her financial or personal interest, (2) a business entity in which he or she is an owner in part or in whole, an officer or director, (3) the financial or personal interest ofa 5. Incompatible Service. No Official shall engage in or accept private employment or render service to private or other public interests when such employment or service is incompatible with the proper discharge of official duties or would tend to impair independence ofjudgment or action in the performance of official duties unless otherwise permitted by law and unless disclosure is made as provided in this article. Before accepting private employment, the Official should consider whether such employment would impact the Town negatively. An Official who accepts private employment should 6. Gifts. No Town Official shall directly or indirectly solicit any gift or accept or receive any gift having a value of Twenty-Five Dollars ($25.00) or more whether in the form of money, services loaned, travel, entertainment, hospitality, thing or promise or any other form under circumstances in which it could reasonably be inferred that the gift was intended to influence him or her or could reasonably be expected to influence him or her in the performance of official duties or is intended as a reward for any official action or his or her part. Legitimate political contributions shall not be considered as gifts under  the following standards of conduct.  supervision oft the Contractor Employee.  employees.  member ofl his or her immediate household or that ofany other person.  not represent himself or herself as an employee or agent of the Town.  the provisions of this paragraph.  170989-1    7. Special Treatment. No Town Official shall grant any special consideration, treatment, or advantage to any citizen or public or private entity beyond that which is available to  every other citizen or entity. 8. Standards ofConduct.  These Standards of Conduct require that:  Section 1. Town of Sawmills Board Members should obey all laws applicable to their official actions as members of the board. Board Members should be guided by the spirit as well as the  letter oft the law in whatever they do.  At the same time, Board Members should feel free to assert policy positions and opinions without fear of reprisal from fellow board members or citizens. To declare that a board member is behaving unethically because one disagrees with that board member on a question of policy (and not because of the board member's behavior) is unfair, dishonest, irresponsible, and itself Section 2. Board members should act with integrity and independence from improper influence Section 3(a) Board Members should avoid impropriety in the exercise of their official duties. Their official actions should be above reproach. Although opinions may vary about what behavior is inappropriate, this board will consider impropriety in terms of whether a reasonable person who is aware of all of the relevant facts and circumstances surrounding the board Section 3(b) If a Board Member believes that his or her actions, while legal and ethical, may be misunderstood, the member should seek the advice of the board's attorey and should consider Section 4. Board Members should faithfully perform the duties of their offices. They should act as the especially responsible citizens whom others can trust and respect. They should set a good example for others in the community, keeping in mind that trust and respect must continually be  unethical.  as they exercise the duties of their offices.  member's action would conclude that the action was inappropriate.  publicly disclosing the facts oft the situation and the steps taken to resolve it.  earned.  Board Members should faithfully attend and prepare for meetings. They should carefully analyze all credible information properly submitted to them, mindful of the need not to engage in communications outside the meeting in any quasi-judicial matters. They should demand full  accountability from those over whom the Board has authority.  Board Members should be willing to bear their fair share of the board's workload. To the extent appropriate, they should be willing to put the board's interests ahead oft their own.  170989-1    Section 5. Board Members should conduct the affairs oft the board in an open and public manner. They should comply with all applicable laws governing open meetings and public records, recognizing that doing sO is an important way to be worthy of the public's trust. They should remember when they meet that they are conducting the public's business. They should also remember that local government records belong to the public and not to board members or their  employees.  In order to ensure strict compliance with the laws concerning openness, boards members should make clear than environment of transparency and candor is to be maintained at all times in the govermental unit. They should prohibit unjustified delay in fulfilling public records requests. They should take deliberate steps to make certain that any closed sessions held by the board are lawfully conducted and that such sessions do not stray from the purposes for which  they are called.  D. Disclosure of Interest in Legislative Action  The Chairman or any member of the Town Board who has an Interest in the official act or action before the Town Board shall publicly disclose on the record of the Town of Sawmills the nature and extent of such interest and shall withdraw from any consideration of the matter if E. Investigations Instigated by Town Board, Town Manager or Any Other Person 1. The Board may direct the Town Attorney to investigate any apparent violation of this article as it applies to the Chairman, any member of the Board, or Town Manager, and to 2. The Board may direct the Town Manager to investigate any apparent violation of this article byt the Town Attorney and to report the findings oft the investigation to the Board. 3. Any person who believes that a yiolation of this article has occurred may file a complaint in writing with the Board when the Chairman and members of the Board, 4. Ifthe Board, after receipt of an investigation, has cause to believe a violation has occurred, the Board shall schedule a hearing on the matter, said hearing may be held asa Closed Session. The Official who is charged with the violation shall have the right to present evidence, cross-examine witnesses, including the complainant or complainants, and be represented by counsel at the hearing. If upon the conclusion of the hearing, the majority vote of the Board finds a violation has occurred, the Board may adopt a resolution of censure which shall be placed as a matter of record in the  excused by the Authority.  report the findings oft the investigation to the Board.  Town Manager or Town Attorney are the subjects of the complaint.  minutes of an official Board meeting.  170989-1    F.A Advisory Opinions.  When a Town Official has a doubt as to the applicability of any provision of this articles toa particular situation or to the definition of terms used in this article, he or she may apply to the Town Board or Town Attorney for an advisory opinion, either of which shall issue an opinion in writing and file same with either the Board or Town Attorney. The Town Official shall have the opportunity to present his or her interpretation of the facts at issue and of the application of provisions of this article before such advisory opinion is made. In addition, the Town Official shall publicly disclose to the Board or Town Manager the facts of issue in a particular situation and shall rely upon any resolution adopted by the Board or Town Manager  regarding that particular situation.  Adopted this the /7  day of AuGusT  20_10  TOWN OF SAWMILLS  OFSA AC  SEAL, JULY1,1989  By:  1bA  Mayor  ATTEST: Sucu Magl Town Clerk  170989-1    STANDARD OF CONDUCT  Our Value Statement:  As a Council Member of the Town of Sawmills, I commit to conduct myself as a 1. Service. Iwill be: responsive to the needs of citizens and my fellow Council Members  professional and support the following values:  by consistently exceeding their expectations.  2. Respect. I believe in the value of my fellow Council Members and recognize each 3. Integrity. Iwill be fair, consistent and honest with my fellow Council Members, the staff 4. Competence. As a Council Member, I will continue to grow and develop my skills and understanding through attending seminars and read other information that is available to 5. Innovation. Iwill be open-minded, I will be flexible and receptive to change and actively 6. Attitude. Iwill treat my fellow Council Members, the staff and citizens with respect and dignity. Iwill listen and communicate in a sincere way, being sensitive to the needs of  person'so contribution as important.  and citizens. Iwill be responsible and I will do what Is sayIwill do.  me about governing ofa a town inl North Carolina.  involved in identifying opportunities fori improvement for the town.  others. This the  day of  20  (Seal)    AGENDA ITEM 14D  MEMO DATE: SUBJECT:  December 19, 2023 Organizational Matter: Standing Council Committee Assignments  Discussion: Mayor.  Enclosed with this memo is a copy of the Standing Council Committees as appointed by the  Recommendation: No Council action is required.    Town of Sawmills  Standing Council Committees for 2024-2026  Public Works Committee Roadways & Streets Water Resources Wastewater Drainage Right-of-Ways Solid Waste  Clay Wilson  Rebecca Johnson  Parks & Recreation Committee Parades, Festivals, & Special Events Civic Organizations Planning & Development Committee Land Use Regulations Zoning Extra-Territorial Jurisdiction (ETJ) Code Enforcement Law & Finance Committee Administration Budget Appropriations Audit Performance Public Health & Safety Intergovernmental Committee W.P.C.O.G. N.C.L.M. Community Colleges Chamber of Commerce Institute of Government Intergovernmental (County/State) Personnel Committee  Joe Wesson  Bobby Mosteller  Clay Wilson  Bobby Mosteller  Melissa Curtis  Rebecca Johnson  Bobby Mosteller  Joe Wesson  Clay Wilson  Melissa Curtis  *The Mayor is a member of all Standing Council Committees  Updated: December 2023    AGENDA ITEM 15A  MEMO DATE: SUBJECT:  December 19,2023 Financial Matters: Adopt Budget Workshops Schedule  Discussion:  Enclosed with this memo is a copy of the proposed FY: 2024-2025 budget workshop schedule. The annual Council budget retreat is scheduled for February 6th, 2024, from 9:00 am to 4:00 pm,  at Sawmills Town Hall Council Chambers.  As presented, the budget schedule includes four (4) budget workshops.  Recommendation:  Staff recommends Council adopt the FY 2024-2025 budget workshops schedule.    Sarla  FY2024-2025 Budget Retreat and Workshop Schedules  December 19th at 6:00 pm Regular Council Meeting February 6th from 9:00-4:00 Special Council Meeting March 5th from 5:00-7:00 Special Council Meeting April 2nd from 5:00-7:00 Special Council Meeting April 23rd from 5:00-7:00 Special Council Meeting May 7th from 5:00-7:00 Special Council Meeting May 21st at 6:00 pm Regular Council Meeting June 18th at 6:00 pm Regular Council Meeting  Adopt FY 2024-2025 Budget Retreat and Workshop Schedules  (Sawmills Town Hall Council Chambers) Annual Council Budget Retreat (Sawmills Town Hall Council Chambers) Budget Workshop Number 1 (Sawmills Town Hall Council Chambers) Budget Workshop Number 2 (Sawmills Town Hall Council Chambers) Budget Workshop Number 3 (Sawmills Town Hall Council Chambers) Budget Workshop Number 4 (Ifneeded) (Sawmills Town Hall Council Chambers) Presentation ofFY2024-2025 Budget and Call a Public Hearing (Sawmills Town Hall Council Chambers) Public Hearing and Adoption of FY 2024-2025 Budget (Sawmills Town Hall Council Chambers)  *As required by law all meetings are open to the public.  Town of Sawmills 4076 US Highway 321-A * Sawmills NC * (828)396-7903 * (828)396-8955 fax  wwwiowmolawmiliscon    AGENDA! ITEM 15B  MEMO DATE: SUBJECT:  December 19, 2023 Financial Matters: FY Ending June 30, 2023 Audit Presentation  Discussion:  Enclosed with your agenda packet is a copy of the audit for fiscal year ending June 30, 2023. James Lowdermilk and Rick Hammer, with Lowdermilk, Church & Co., LLP, will be on hand to  formally present the audit to the Mayor and Council.  Recommendation: No council action required.    AGENDA ITEM 15C  MEMO DATE: SUBJECT:  December 19, 2023 Finance Matters: Capital Project Ordinance  Discussion:  On November 16, 2023, the Town of Sawmills was awarded the Building Resilient Infrastructure and Communities (BRIC) Grant. Thej project is the for the South Caldwell Sewer Pump Station Elevation Project. The grant agreement is between the State ofl North Carolina, Department of Public Safety ("Grantee") and the Town of Sawmills, North Carolina ("SubGrantee).  The grant  award is for $189,000 and will be matched by a Fund Balance Appropriation from the  Utility Fund ini the amount of $189,000.  To: facilitate budgetary and accounting control, it is required that a Capital Project Ordinance be  the governing board authorizing all appropriations necessary for the completion of  adopted by the project.  Recommendation: Staff recommends approval.    CAPITAL PROJECT ORDINANCE TOWN OF SAWMILLS PROJECT BUDGET ORDINANCE AND COMMUNITIES (BRIC) PROJECT NUMBER EMA-2021-BRNS.002Z  NORTH CAROLINA BUILDING RESILIENT INFRASTRUCTURE  BEI IT ORDAINED by the Sawmills Town Council that pursuant to Section 13.2of Chapter 159 ofthe General Statutes ofNorth Carolina, the following Capital Project Section 1. Thej project authorized is the BRIC 2021 South Caldwell Sewer Pump Station Elevation Project. The agreement is entered into by and' between the State of North Carolina, Department of Public Safety ("Grantee"): and the Town of Sawmills, North Carolina ("SubGrantee). The grant was awarded on November 16, 2023 and terminates on. July 27, 2026, unless terminated earlier in accordance with the grant agreement. Section 2. The officers oft this unit are hereby directed toj proceed with the grant project within the terms ofthe grant document(s), the rules and regulations oft the State ofNorth Section 3. The following revenues are anticipated tol be available to complete this project:  Ordinance is hereby adopted.  Carolina and the budget contained herein.  Revenues BRIC Grant - Phase 1 BRIC Grant - Phase 2 Utility Fund) Balance. Appropriation Total  $35,000 $154,000 $189.000 $378,000  Section 4. The following amounts are appropriated for the project:  Expenditures Phase 1 Phase 2 Total  $70,000 $308,000 $378.000  Section 5. The Finance Officer is hereby directed to maintain sufficient specific detailed accounting records to provide the accounting to the Grantee agency required by the grant Section 6.1 Funds may be advanced from the Utility Fund for the purpose of making payments as due. Reimbursement requests will be made to the Grantee agency in an Section 7. The Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the total grant revenues received or claimed. Section 8. The Budget Officer is directed to include a detailed analysis of! past and future costs and revenues on this grant project in every budget submission made to this Town Section 9. Copies of this Capital Project Ordinance shall be furnished to the Town Clerk, Budget Officer and tot the Finance Officer for direction in carrying out this project.  agreement, federal and state regulations, and Town Council.  orderly and timely manner.  Council.    Adopted this the  day of  2023.  APPROVED BY:  Keith Warren Mayor, Town of Sawmills  Kelly Melton  Finance Officer, Town of Sawmills  ATTEST: Julie Good Town Clerk  APPROVED TO: FORM:  Terry Taylor Town Attorney Control Act.  This instrument has been preaudited in the manner required by the Local Government Budget andi Fiscal    AGENDA ITEM 15D  MEMO DATE: SUBJECT:  December 19, 2023 Finance Matters: Capital Project Ordinance  Discussion:  The Local Government Commission met on December 5, 2023, and approved the Installment Financing Agreement for the purchase and installation of field lights and parking lot lights at Pursuant to G.S. 159-26(b)(6), a Capital Project Fund is required to account for all debt instrument proceeds used to finance capital projects. To: facilitate budgetary and accounting control, it is required that a Capital Project Ordinance be adopted by the governing board authorizing all appropriations necessary for the completion oft the project.  Sawmills Municipal Park and Veterans Park  Recommendation: Staffrecommends: approval.    CAPITAL PROJECT ORDINANCE TOWN OF SAWMILLS PROJECT BUDGET ORDINANCE PARK: LIGHTING PROJECT  BE: IT ORDAINED by the Sawmills Town Council that pursuant to Section 13.2 of Chapter 159 oft the General Statutes ofNorth Carolina, specifically G.S 159-26(b)(6), the following Capital Project Ordinance for the Park Lighting  Project ("Project") is hereby adopted.  Section 1. The Project authorizes funds for the Purchase and Installation off field lights and parking lot lights at Section 2. The officers ofthis unit are hereby directed toj proceed with the Project within thet terms of the loan Section 3. The following revenues are anticipated to be available to the Town of Sawmills fort the Project:  Sawmills Municipal Park and Veterans Park. Thel Project is to bei funded by a loan.  agreement and rules and regulations of the State ofNorth Carolina, and the budget contained herein.  Revenues: Total Revenues:  Capital One Public Funding, LLC loan proceeds  $1,345,500 $1,345,500  Section 4. The following amounts are expenditures appropriated for the Project:  Expenditures: Purchase & Installation Costs Total Appropriations:  $1,345,500 $1,345,500  Section 5. The Finance Officer is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to provide the accounting to Town Council required by the program procedures, loan agreement  and state regulations.  Section 6. Funds may be advanced from the General Fund for the purpose of paying invoices as due. Section 7. The Finance Officer is directed to report quarterly on the financial status of each project element in Section 8. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this Section 9. Copies oft this Capital Project Ordinance shall be furnished to the Town Clerk, Budget Officer and tot the  Reimbursement requests should be made to the Escrow Agent in an orderly and timely manner.  Section 4 and on the revenues received.  project in every budget submission made to this Town Council. Finance Officer: for direction in carrying out this project.    Adopted this the  day of  2023.  APPROVED BY:  Keith Warren Mayor, Town of Sawmills  Kelly Melton  Finance Officer, Town of Sawmills  ATTEST: Julie Good Town Clerk  APPROVED TO FORM:  Terry Taylor Town Attorney  This instrument has been preaudited in the manner required by the Local Government Budget andl Fiscal Control Act.    AGENDA ITEM: 16A  MEMO DATE: SUBJECT:  December 19, 2023 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Code Enforcement Officer Curt Willis continues to  make throughout the town. Recommendation: No Council action required.    L  5  C    1  L    N  :  Y  5  B C  8