ROCKINGHAM RNA EMEEEASAENUEXGANAECOAESERERE A CITY LOOKING FORWARD CITY COUNCIL AGENDA July 11, 2017 7:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2. 3. 4.  Invocation by Reverend Dwight Williams, Pastor of First Presbyterian  Church.  Amendments and Changes to Agenda.  Consent Agenda:  A. Disposition of Minutes of the. June 13, 2017 Regular Meeting.  B. Tax Collector's Report. (See Pages 5-8)  Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of June 30, 2017 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  5.  Business by Planning Board. A. Set Public Hearing.  1.) Resolution of Intent for Alley Right-of-way Abandonment: Set public hearing for a request to abandon the 15-foot wide unimproved, unnamed alley extending between Hilltop Drive and Watson Avenue. (See Pages 9-10 & Map Insert)  B. Hold Public Hearing. (none) C. Minutes from Various Boards. (none)  514 Rockingham Road, Rockingham, NC 28379 Phone 1 -95 9088 Fax (910).997 6617 www.gerectngham.con    City Council Agenda July 11, 2017 Page 2  6. Consideration of Contract Award for Construction of Hollybrook Pump Station Replacement, Force Main & Sewer Improvements Project to SKC, Inc. of Seagrove, NC in the amount of $649,871.25. (See  Manager's Comments & Pages 11-14)  7. Consideration of Authorization of Blanket Condemnation Authority for Hollybrook Pump Station Project. (See City Manager's Comments).  8. Presentation of Community Service Award Plaques to outgoing city  board members:  A. Board of Adjustments: Brent Neal  B. Richmond County Public Library Board (City rep): Marty Goodman C.P Planning & Zoning Board: Terry Greene, Paul Prelipp D.R Rockingham Historic Preservation Board: Ruth Robinson  9. Business by Visitors. 10. Business by City Clerk. 11. Business by City Manager. 12. Business by City Attorney. 14. Business by Mayor. 15. Adjournment.  13 Items of discussion by City Council Members.  -2-    Monty R. Crump City Manager  ROCKINGHAM XXXXX A CITY LOOKING FORWARD  MEMO TO: Mayor Steve Morris & City Council  FROM: DATE: RE:  Monty R. Crump, City Manager  July 5, 2017 Agenda Items  REGULARAGENDA:  6.  Consideration of Contract Award for Construction of Hollybrook Pump Station Replacement, Force Main & Sewer Improvements Project to SKC, Inc. of Seagrove, NC in the amount of $649,871.25. (See Pages  11-14)  Sealed bids for the Hollybrook Pump Station Replacement, Force Main and Sewer Improvements Project were opened on Thursday, June 22, 2017 at 2:00 p.m. here in City Hall. The bids were read aloud publicly and there is a Bid Tabulation prepared by Davis & Floyd enclosed for your review. Based upon the total bid amount as well as a review of the qualifications of the low bidder, I concur with the recommendation of Davis & Floyd that SKC, Inc. is the best option for the City. As you will recall SKC, Inc. has previously done several construction projects for the City and their work was very satisfactory. This project is within Consideration of Authorization of Blanket Condemnation Authority for The City is currently negotiating with the three property owners who own property that is needed for easements. As always, the City usually comes to agreement with property owners and condemnation is not required.  budget as $800,000 is allocated in current FY2017-18 Budget.  7.  Hollybrook Pump Station Project.  514 Rockingham Road, Rockingham, NC 28379 Phone -3- 75 9088 Fax (910)997 6617 www.gorockingham.com    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  4-    2  le 5 4 3 E 2 / a 8 E -  3 5  -5-    UNCOLLECTED TAXES  YEAR 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006  AMOUNT 37,440.95 24,034.54 18,669.59 17,234.00 13,298.78 11,970.83 10,423.58 9,149.74 7,822.44 4,831.17 3,814.77  Jun-17  37,440.95 121,249.44 158,690.39  Total Current Year Total Past Years Total All Years  6-    e  8  8  4 0  o    2  0 R a RI    Staff Reportto Planning and Zoning Board  Agenda Item: V.A August 1, 2017 Issue:  Request for Right-of-way Abandonment: Marlene Saunders has requested the City abandon the 15-foot wide unimproved, unnamed alley extending between Hilltop Drive and' Watson Avenue.  Background:  On June 22, 2017, City staff received a letter from Benny S. Sharpe on behalf of Ms. Marlene Saunders requesting the City abandon of the 15-foot wide unnamed and unimproved alley extending between Hilltop Drive and Watson Avenue. Ms. Saunders residence encroaches into the alley which is presenting  title issues in the sale of the residence.  Staff Comments:  1. A map illustrating the location of the unimproved, unnamed alley proposed for abandonment is included in the agenda packet. A copy of the letter from Benny S. Sharpe requesting the alley 2. The City has no water or sewer infrastructure in the alley requested for abandonment. The only infrastructure located in the alley is a storm drainage pipe. Since the City does not maintain storm drainage infrastructure on private property, once the alley is abandoned, such pipe will become the 3. Pursuant to NCGS 160A-299, the alley would be divided equally between all adjoining property  abandonment is also included.  responsibility of the adjacent property owners. owners if abandoned by the City Council.  Staff Recommendation: as requested.  City staff recommends the Board review the request and recommend the City Council abandon the alley  Planning Board Recommendation:  The Planning Board will review the request and provide a recommendation to the City Council prior to the  public hearing.  9-    ROCKINGHAM XXXX-XXXA CITY LOOKING FORWARD  RESOLUTION OF INTENT  AR RESOLUTION DECLARING THE INTENTION OF THE ROCKINGHAM CITY COUNCIL TO CONSIDER THE ABANDONMENT OF THE UNIMPROVED 15-FOOT WIDE ALLEY EXTENDING WHEREAS, the City Council of Rockingham has received a written request from an adjacent property owner to abandon the unimproved 15-foot wide alley right-of-way extending between Hilltop WHEREAS, the Planning and Zoning Board will review the request prior to the public hearing and provide a recommendation to the City Council regarding the abandonment of the unimproved alley WHEREAS, North Carolina General Statue 160A-299 authorizes the City Council to close public WHEREAS, the Rockingham City Council considers it is advisable to conduct a public hearing for the purpose of giving consideration to abandon the unimproved alley right-of-way described as approximately 15 feet in width extending approximately 617 feet in length between Hilltop Drive and  BETWEEN HILLTOP DRIVE AND WATSON AVENUE  Drive and Watson Avenue; and  right-of-way extending between Hiltop Drive and Watson Avenue; and  streets and alleys; and  Watson Avenue.  THEREFORE, BE IT RESOLVED, by the Rockingham City Council that: A public hearing will be held at 7:30 p.m. on the gth day of August, 2017, in the City Hall Council Chambers to consider a resolution abandoning the right-of-way described above; The City Clerk is hereby directed to publish this Resolution of Intent once a week for four The City Clerk is further directed to transmit by registered or certified mail to each owner of property abutting upon that portion of said street a copy of this Resolution of Intent; and The City Clerk is further directed to cause adequate notices of this Resolution of Intent and the  1. 2. 3. 4.  consecutive weeks in the Richmond County Daily Journal;  scheduled public hearing to be posted as required by G.S. 160A-299.  ATTEST: Sabrina Y. McDonald, CMC City Clerk  Mayor M. Steven Morris  -10-  514 Rockingham Road, Rockingham, NC 28379 Phone (Y10) 895 9088 Fax (910)9976617- w.soroctngnam.con    Request for Right-of-way Abandonment  ROCKINGHAM Unimproved Alley Extending between Hilltop Drive and' Watson Avenue  CITY  FORWARD  Scale: 1"=100'  Alley ROW Street Names Address Data Property Lines    DAVIS & FLOYD  SINCE 1954  June2-.2016  Via. E-matUsMal  Mr. Monty R. Crump, Manager City of] Rockingham 514 Rockingham Road Rockingham, North Carolina 28379  Re: Construction Contract Award Recommendation  Hollybrook Pump Station Replacement, Forcel Main and Sewer Improvements  Rockingham, North Carolina D&F Project No. 040000.03  Dear Mr. Crump:  Sealed bids fort the Hollybrook Pump Station Replacement, Forcel Main and Sewer Improvements Project were: received on June 22, 2017 at: 2:00] p.m. at City Halli inl Rockingham, NC. Theb bids were opened, publicly read aloud and) have been reviewed and summarized by Davis & Floyd. A  copy of thel Bid' Tabulation is enclosed fors your review andi information.  A summary of thel bids received is as follows:  Bidder  Location Seagrove, NC Jacksonville, NC Monroe, NC  Bid Amount 649,871.25 695,031.00 1,258,005.00  SKC, Inc. - Utility Contractors ELJ, Inc.  Landsdown: Earth & Pipe, Inc.  Based upon thei total bid amount for the contract, al review of thel basic qualifications fort the low bidder, verification oft their NC certification for contracting work, and al review oft the project budget, we recommend that a contract for the construction oft thej project, Hollybrook Pump Station Replacement, Forcel Main and Sewer Improvements Project, be awarded to SKC, Inc. of Based upon the budget items int thel February 25, 2016 budget opinion by Davis & Floyd, the  Seagrove, NC for the amount of $649,871.25. revised project budgeti is presented below:  181 E. Evans Street, Suite 23, BTC-105, Florence, SC 29506 (843) 519-1050 F (843) 664-2881 WWW.DAVISFLOYO.COM -11-    Janean,2047  Hollyiuok Pamp Station Replcemant. ForxeainmiS.erimpsreneats Posjert  Page2  Budget Item Construction Non-Construction: Items Engineering Services & Contingency Other: Direct Costs, Mileage, Etc. $ Land & R/W Acquisition Permitting Non-Construction: Subtotal Total Project Budget  Pre-Bid $ 615,150.00 $ 184,500.00 5,000.00 $ 15,000.00 $ 1,000.00 $ 205,500.00 $ 820,650.00  Post Bid $ 649,871.25 $ 154,778.75 Included: inl Engineering Services & Contingency $ 15,000.00 $ 1,000.00 $ 170,778.75 $ 820,650.00  Thel Post Bid budget linei itemi for Engineering: Services and Contingencyi includes $56,568.75in contingency. The Post Bid budget also maintains Pre-Bid budget linei item amounts for After the award is approved by council, please forward a copy oft the council resolution accepting the award recommendation and we willi issue al Notice of Award tot the contracting firm and Ifyou should have any questions regarding this recommendation, please doi not hesitate to call.  permitting and land/r/w acquisition. initiate contract document preparation.  Sincerely, Davis & Floyd, Inc. John Reynolds, PE EA Senior Project Manager Enclosures: As Noted Copies to:  Project File  -12-     38888 & & 88888 :8   58  8888 40  o0 888 R88585 85  88  88 18  85  -  5 555 55 5555555 555999 5555  3 y  8:8 &E 98-8884 8888  R-  -13-    T  npi 8888   e 6  :  S -  a I  - $9555356 19  3  dse  -14-    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  -15-    A5  SA  -16-        FIRE CHIEF HAROLDI ISLER ADMIN.ASST. KRISTY PLAYER  ASST.CHIEF CAPTAIN  4  June-17  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of June 2017.  Total Alarms: Turn In Alarms: Wrecks: Service Call: Power line down: 2 Cooking fire: Electrical:  46 0 15 6 1 0  In Town: Silent Alarms: Alarm Malf: Vehicle fire: Assist Ems: Co detector: Smoke/odor removal:  46 46 5 4 1 6 1  OutofTown: Structure: Good Intent: Trash/outside fire: 2 Gas Leak/Spill: Assist Police: Water Rescue:  0 0 2 1 0 0  Hours Spent on Calls: 9 hours 8 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $20,500.00 $20,500.00 $20,500.00  During the month of June full time members oft the fire department averaged 31 training hours per person; part-paid members averaged 51 hours per person for the month.  Public Life & Safety: -Installed 2 car seats -Station tour with 4 kids 1 adult -ISO inspection with a class 3 rating!!! Respectfully Submitted, Mld Fire Chief Harold Isler  -Participated in our annual water rescue training at Hitchcock Creek  -18-  231 S. LAWRENCE ST. ROCKNVmAN. NC 28379 I 910-997-4002