AGENDA Sawmills Town Hall Tuesday, August 15, 2023 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes  Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren  A. June 20, 2023 Regular Meeting Minutes B. June 20, 2023 Closed Session Minutes C. July 18, 2023 Regular Meeting Minutes  6. Public Comment 7. A. July Recycle Rewards B. August Recycle Rewards  8. Public Hearing: Rezoning of PIN: Numbers: 2766657929, 2766666171, 2766667200, 2766668126, 2766659938 and 2766658939 A. Open Public Hearing B. Staff CommemiyRcommenditons Public Comment D. Close Public Hearing E. Council Action 9. Financial Matters: A. Architect Contract 10. Public Comment 11. Updates:  Mayor) Keith Warren Town Planner Dustin Millsaps Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Town Manager Chase Winebarger Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren  A. Code Enforcement Report B. Town Manager Updates :. Council Comment  12. Closed Session: N.C.G.S. $143-318.11(a)3)  13. Adjourn    June 20, 2023 Page 1 of5  TUESDAY,JUNE 20, 2023  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00PM  COUNCIL PRESENT Mayor Pro Tem Clay Wilson Bobby Mosteller Joe Wesson Melissa Curtis COUNCIL ABSENT Mayor Keith Warren Rebecca Johnson  STAFF PRESENT Chase Winebarger Julie A Good Terry Taylor  CALL TO ORDER: Mayor Pro Tem Clay Wilson called the meeting to order at  approximately 6:03pm.  INVOCATION: Councilman Bobby Mosteller gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Pro Tem Clay Wilson led the Pledge of Allegiance. ADOPT AGENDA: Mayor Pro Tem Clay Wilson asked for a motion to adopt the June 20, Melissa Curtis made a motion, and Bobby Mosteller seconded, to adopt the June 20, 2023  2023 Agenda.  Agenda. All were in favor.  APPROVE MAY 16, 2023 REGULAR MEETING MINUTES: Mayor Pro Tem Clay Wilson asked for a motion to approve the May 16, 2023 regular meeting minutes. Joe Wesson madean motion, and Melissa Curtis seconded, to approve the. June 20, 2023 regular  meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Pro Tem Clay Wilson asked if anyone had any questions or  comments at this time. No one wished to speak.    June 20, 2023 Page 2of5  RECOGNITIONS:  JUNE RECYCLE REWARDS WINNER: Mayor Pro Tem announced Christopher Pitts as the June Recycle Rewards Winner. A credit of forty dollars ($40.00) will be added to the  current sanitation bill. No Council action was required.  DISCUSSION:  RESOLUTION TO SUPPORT THE myFutureNC ATTAINMENT GOAL: Town Manager Chase Winebarger stated that myFutureNC is a statewide non-profit organization focused on educational attainment and is the result of cross-sector collaboration between North Carolina leaders in education, business and government. North Carolina has the goal that two (2) million North Carolinians will have al high-quality credential or postsecondary degree by the year 2030. The Town of Sawmills is committed to ensuring that fifty-one percent (5190)ofindividuals: ages twenty-five (25) to forty-four (44) have aj postsecondary Melissa Curtis made aj motion, and Joe Wesson seconded, to adopt the. Resolution to  degree or credential by the year 2030.  Support the myFutureNC as written. All were in favor.  TEN (10) YEAR CAPITAL IMPROVEMENT PLAN (CIP): Town Manager Chase Winebarger stated that The Capital Improvement Program serves as a planning tool to project future needs for the addition of new capital assets and the replacement of existing capital assets. Expenditures listed in years 2-10 will be reviewed and updated as needs Joe Wesson made a motion, and Bobby Mosteller seconded, to approve the Town of Sawmills Capital Improvement Program for the ten (10) year period ofJuly 1,2023 through  change.  June 30, 2033. All were in favor.  PLANNING:  CALL FOR PUBLIC HEARING FOR REZONING OS PIN NUMBERS: 2766657929, 2766666171, 2766667200, 2766668126, 2766659938 AND 2766658939: Town Manager Chase Winebarger stated that this property has recently been purchased and demolished by the Town of Sawmills. Currently, all parcels of land are completely vacant. There used tol be numerous homes located across the various properties. All ofthese homes have been removed The reason for this rezoning is to increase the manufacturing in the Town of Sawmills to promote jobs. Rezoning this property from residential (R-15) to general manufacturing (G- M) will ensure both of these outcomes. Sawmills has taken numerous steps to ensure the  from the property due to safety concerns.    June 20, 2023 Page 3of5  economic development oft this land, and ensuring this can be rezoned will be the final step in Joe Wesson made a motion, and Melissa Curtis seconded, to call for a public hearing at the next regularly scheduled meeting ofthe" Town ofSawmills Council on. July 18, 2023, toi rezone pin numbers 2766657929, 2766666171, 2766667200, 2766668126, 2766659938 and 2766658939 from residential (R-15) to general manufacturing (G-M). All were in favor. YEARLY PLANNING REPORT: Town Planner Dustin Millsaps stated that in the Planning Ordinance Section 151.06 it is stated that: An annual report shall be prepared and submitted to the Town Council by May of each year. The report shall include a comprehensive and detailed review of the activities, problems and actions of the Planning Board as well as any Town Planner Dustin Millsaps stated that the Planning Board met three (3) times between Town Planner Dustin Millsaps stated that the board-related did not have any expenses that occurred in the reporting period. In FY22-23 Sawmills contracted with the WPCOG for one Town Planner Dustin Millsaps stated that thel Board of Adjustments met one (1) time between Town Planner Dustin Millsaps stated that he attended various training opportunities, where  the said process.  budget requests and/or recommendations.  July 2022 and June 2023.  (1) day a week of planning services. July 2022 and June 2023. the topics included:  Vacant Housing Economic Development Quasi-Judicial Hearings Plan Review Airand Water Quality Hazard Mitigation Floodplain GIS  Town Planner Dustin Millsaps stated that he wrote forty-three (43) zoning permits, approved two (2) family subdivisions, three (3) minor subdivisions, and provided zoning assistance to customers, consisting of various prospective buyers, realtors, property owners, developers,  and concerned citizens during the last fiscal year.  No Council action was required.  ZONING MAP: Town Planner Dustin Millsaps stated that this is just a simple update to the Town of Sawmills physical zoning map. There are no changes on this map that need to    June 20, 2023 Page 4 of5  take place, this is just for us tol have a updated physical copy for inspection by the public. This keeps us conforming with the 160D updates that have been passed. This will just show  updates of rezoning'st that have taken place. No Council action was required.  PUBLIC COMMENT: Mayor Keith Warren asked if anyone had any questions or Mike. Bauer and Alisha Hunt spoke to Council regarding zoning on a piece of property in the  comments at this time. Town of Sawmills ETJ. UPDATES:  JUNE CODE ENFORCEMENT REPORT: Town Code Enforcement Officer Curt Willis  stated that there are five (5) code enforcement cases that are open.  No Council action was required.  TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following  updates:  Town Manager Chase Winebarger: stated that hel has gotten an updated quote foranew covered area for the playground at Baird Park. Town Manager Chase Winebarger stated that hel believes the Town should wait and apply fora a Part F grant in early 2024. Town Manager Chase Winebarger stated that the termite problem at Town Hall has Town Manager Chase Winebarger stated that one (1) of the HVAC units at Town Hall has quit working and that a replacement will be installed next week.  been taken care of.  COUNCIL COMMENTS:  Melissa Curtis wanted to thank everyone for coming to the meeting. Bobby Mosteller wanted to thank everyone for coming to the meeting. Joe Wesson wanted to thank everyone for coming to the meeting.  CLOSED SESSION PURSUANT TO N.C.G.S. 143318-1(A)Oand (4): Mayor Pro    June 20, 2023 Page 5of5  Tem Clay Wilson asked for a motion to go: into closed session.  Clay Wilson made ai motion, and Joe Wesson seconded, to go into closed session pursuant to N.C.G.S. S 143.318-11(a)(3) and (4) at approximately 6:24pm. All were in favor. Melissa Curtis made a motion, and Joe Wesson seconded, to come out of closed session at  approximately 7:05pm. All were in favor.  COUNCIL ADJOURN: Mayor Pro Tem Clay Wilson asked for a motion to adjourn. Clay Wilson made a motion, and Melissa Curtis seconded, to adjourn the meeting. All were  in favor.  The meeting was adjourned at approximately 7:05pm.  Keith Warren, Mayor  Julie A. Good, Town Clerk    Page 1 of1  TUESDAY,JULY1S, 2023  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00 PM  COUNCIL PRESENT Mayor Pro Tem Clay Wilson Bobby Mosteller Joe Wesson COUNCIL ABSENT Mayor Keith Warren Joe Wesson Rebecca Johnson Melissa Curtis  STAFF PRESENT Chase Winebarger Julie A Good  CALL TO ORDER: Mayor Prop Tem Clay Wilson called the meeting to order at  approximately 6:00pm.  Mayor Pro Tem Clay Wilson stated that there were not enough Council members to make a quorum, therefore, the meeting would be adjourned and all Town business would be conducted at the next regularly scheduled Town of Sawmills Council meeting on Tuesday,  August 15, 2023.  The meeting was adjourned at approximately 6:05pm.  Keith Warren, Mayor  Julie A. Good, Town Clerk    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  August 15, 2023 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Maria Flores on winning the Recycle Rewards Program for the month of. July. She will bej presented with a Certificate of Appreciation. A  forty dollar ($40.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 7B  MEMO DATE: SUBJECT:  August 15,2023 Recognition: Recycle Rewards Program  Discussion:  After checking numerous accounts on the computer generated list, Public Works Director, Steve  Cooonse, could not find ai recycle rewards winner this month.  Recommendation: No Council action is required.    MAYOR Keith Warren Chase Winebarger  TOWN COUNCIL Melissa Curtis Rebecca Johnson Joe Wesson Bobby Mosteller  Town Manager Clay Wilson, Mayor Pro-Tem  ( Toure Sal  Agenda Item 8A  Sawmills Town Council August 15th,2023 6:00 PM  PLANNER'S: STAFF REPORT FOR PROPOSED REZONING  ADDRESS 2624 Mission Rd N/A N/A  OWNER NAME  PIN  LAND ZONING AREA  Town of Sawmills 2766657929 .41 acres Town of Sawmills 2766666171 .3 acres Town of Sawmills 2766667200 .39 acres Town of Sawmills 2766658939 .33 acres  R-15 R-15 R-15 R-15 R-15 R-15  4100 & 4110 Ardmore Ln Town of Sawmills 2766668126 .81 acres 2634 & 2636 Mission Rd Town of Sawmills 2766659938 .34 acres  2630 Mission Rd  Background  This property has recently been purchased and demolished by the Town of Sawmills. Currently, all parcels of land are completely vacant. There used to be numerous homes located across the various properties. All oft these homes have been removed from the property due to safety concerns. The reason for this rezoning is toi increase the manufacturing in the Town of Sawmills to promote jobs. Rezoning this property from residential (R-15) to manufacturing (G-M) will ensure both of these outcomes. Sawmills has taken numerous steps to ensure the economic development of this land, and  ensuring this can be rezoned will be the final step in the said process.  Land Use and. Zoning Surrounding Zoning: North: R-15 South: G-M/R-15 East: R-15  This property has a current land use is vacant with no primary structure or use.    West: H-B Surrounding Land Use:  North: Single Family Residential/Vacant Land South: General Manufacturing/Vacant Land East: Single Family Residential West: Single Family Residental/Commercial R-15 Residential High Density District  Definitions  The R-15 Residential High Density District is established as a district in which the principal use of land is for single-family, two-family, modular homes and manufactured homes on individual lots, and manufactured home parks. The regulations are intended to prohibit any use, which, because of its character, would interfere with the residential nature of this district. It is expected that municipal water  and sewage facilities will be available to each lot in such districts.  G-M General Manufacturing District  The General Manufacturing District provides a place for the location ofindustrial and other uses which would be incompatible with highway business, office and institutional, or residential districts. It is intended to permit in this district any use which is not inherently obnoxious to urban areas because of  noise, odor, smoke, light, dust, or the use of dangerous materials.  (Ord. $70A, passed 2-19-2008) Staff Recommendation  Staff recommends that the Town of Sawmills rezone this lot to G-M from (R-15). This will grow the Town's commercial industry and bring jobs to the Town of Sawmills. This will also help the Town make sure there is a path forward with more economic development in the Town and region. This aligns with the Town of Sawmills Comprehensive Plan in many of the recommendation tables. This aligns most within the "Future Land Use & Economic Development Recommendations" section of the comprehensive plan. These are the tables of: #10: Diversify town's economy, #14: Industrial  diversification, and #15 Positive business environment.  Planning Board Recommendation  The Town of Sawmills Planning Board recommended this rezoning be passed.    ARDMORELN (215  MISSION RD 1108  700  4076 USI Highway 321-A * Sawmills NC * (828)396-7903 * (828)396-8955 fax  phssismlscene  The Town of Sawmills does not discriminate ont thel basis of age, sex, race, religion, national origin, disability, political affiliation, or maritals status.    AGENDA ITEM: 9A  MEMO DATE: SUBJECT:  August 15, 2023 Financial Matters: Approve Architect  Contract  Discussion:  Town Manager Chase Winebarger will discuss the contract with CBSA Architects. The contract  will cover the new Town Hall project.  Recommendation: project.  Staffrecommends: Council approve a contract with CBSA Architects for the new Town Hall    AGENDA ITEM 11A  MEMO DATE: SUBJECT:  August 15, 2023 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Code Enforcement Officer Curt Willis continues to  make throughout the town. Recommendation: No Council action required.    Y  Y  E 5 B  N