AGENDA Sawmills Town Hall Tuesday, June 20, 2023 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. A. Recycle Rewards 8. Discussion: 9. Planning:  Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren  A. May 16, 2023 Regular Meeting Minutes  A. Resolution to Support the myFutureNC Attainment Goal B. 10Year Capital Improvement Plan (CIP)  A. Call for Public Hearing for Rezoning of PINI Numbers: 2766657929, Mayor Keith Warren  27600017,2769060200, 2766668126, 2766659938  and 2766658939 B. Yearly Planning Report 2 Zoning Map 10. Public Comment 11. Updates:  Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Town Manager Chase Winebarger Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren  A. Code Enforcement Report B. Town Manager Updates C. Council Comment  12. Closed Session: N.C.G.S. $143-318.11(a)0) and (4)  13. Adjourn    May 16, 2023 Page 1 of5  TUESDAY, MAY 16, 2023  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00PM  COUNCIL PRESENT Mayor Keith Warren Mayor Pro Tem Clay Wilson Bobby Mosteller Rebecca Johnson Melissa Curtis COUNCIL ABSENT Joe Wesson  STAFF PRESENT Chase Winebarger Julie A Good Terry Taylor Kelly Melton  CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately  6:03pm.  INVOCATION: Pastor Levi Addison gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Keith Warren asked for a motion to adopt the May 16, 2023 Rebecca Johnson made a motion, and Clay Wilson seconded, to adopt the May 16, 2023  Agenda.  Agenda. All were in favor.  APPROVE APRIL 18, 2023 REGULAR MEETING MINUTES: Mayor Keith Warren asked for ai motion to approve the April 18, 2023 regular meeting minutes. Clay Wilson made a motion, and Rebecca Johnson seconded, to approve the April 18, 2023  regular meeting minutes. All were in favor.  APPROVE APRIL 25, 2023 BUDGET SESSION MEETING MINUTES: Mayor Keith Warren asked for a motion to approve the April 25,2023 budget session meeting minutes. Melissa Curtis made a motion, and Clay Wilson seconded, to approve the April 25, 2023    May 16, 2023 Page 2of5  budget session meeting minutes. All were in favor.  APPROVE APRIL 25, 2023 BUDGET WORKSHOP CLOSED SESSION MINUTES: Mayor Keith Warren asked for a motion to approve the April 25, 2023 budget workshop Clay Wilson made a motion, and Rebecca Johnson seconded, to approve the April 25, 2023  closed session minutes.  budget workshop closed session minutes. All were in favor.  PUBLIC COMMENT: Mayor Keith Warren askedifanyonel had any questions or comments Jo Ann Miller came and thanked the Council for the generous donation that was given to the  at this time.  American Legion Post 392.  PUBLIC HEARING: FY 2023/2024 BUDGET  OPEN PUBLIC HEARING: Mayor Keith Warren asked for a motion to open the public Bobby Mosteller made a motion, and Clay Wilson seconded, to open the public hearing. All  hearing. were ini favor.  STAFF COMMENTS/RECOMMENDATIONS: Town Manager Chase Winebarger stated that the budget is balanced as required by the NCLocal Government Budget and Fiscal Control Act. The Town's overall budget for FY 2023-2024 totals four million six hundred twelve thousand seven hundred twenty-nine dollars ($4,612,729.00). A few highlights oft the proposed budget include noj property tax increase; two point five percent (2.5%) increase in water and sewer rates per five (5) year NCRWA Rate Study; no increase in sanitation fees; fund balance appropriations for capital projects; maintains current levels  ofbenefits services to citrizens.  PUBLIC COMMENT: No one wished to speak.  CLOSE PUBLIC HEARING: Mayor Keith Warren asked for a motion to close the public Clay Wilson made a motion, and Rebecca Johnson seconded, to close the public hearing. All  hearing. were in favor.  COUNCIL ACTION: Clay Wilson made a motion, and Melissa Curtis seconded, to adopt the FY 2023/2024 Budget, the FY 2023/2024 Budget Ordinance and the FY 2023/2024 Fee  Schedule. All were in favor.    May 16, 2023 Page 3 of5  RECOGNITIONS:  APRIL RECYCLE REWARDS WINNER: Mayor Keith Warren announced Cleat Isenhour as thel May Recycle Rewards Winner. A credit off forty dollars ($40.00) willl be added  to the current sanitation bill. No Council action was required.  FINANCIAL:  Mayor Pro Tem Clay Wilson made asked that Council recuse him from the discussion and Rebecca Johnson made a motion, and Melissa Curtis seconded, to allow Mayor Pro Tem Clay Wilson to recuse himself from the discussion and vote for agenda Item 9A.JW Farms  vote on agenda Item 9A. JW Farms Donation Request.  Donation Request. All were in favor.  JWF FARMS DONATION REQUEST: Mayor Keith Warren stated that a donation request ini the amount oft two hundred fifty dollars ($250.00) had been submitted to Council. Melissa Curtis made a motion, and Bobby Mosteller seconded, to give a donation in the amount oftwo hundred fifty dollars ($250.00) to JW Farms. All were in favor.  PUBLIC COMMENT: Mayor Keith Warren asked if anyone had any questions or  comments at this time. No one wished to speak. UPDATES:  MAY CODE ENFORCEMENT REPORT: Town Code Enforcement Officer Curt Willis  stated that there are fourteen (14) code enforcement cases that are open.  No Council action was required.  TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following  updates:  Town Manager Chase Winebarger stated that Spring event at Baird Park went well. Town Manager Chase Winebarger stated that he had not received any complaints from    May 16,2023 Page 4 of5  the vendors and had only heard compliments from vendors and the public about how well the event went. Town Manager Chase Winebarger also stated that he had heard very good reviews on the fireworks show. Town Manager Chase Winebarger stated that the only complaints that he has received from the public were regarding parking Town Manager Chase Winebarger stated that next year the Town would need to goup on the tap fees. Town Manager Chase Winebarger stated that, not counting labor, the town is losing about ninety-one dollars ($91.00) on tapi installs. Town Manager Chase Winebarger stated that the increase will be in the FY 2024/2025 Budget. Town Manager Chase Winebarger stated that the current NCRWA Rate Study wasa five (5) year study and will run through FY 2025/2026. Town Manager Chase Winebarger stated that at that time the Town will have a new rate study. Town Manager Chase Winebarger stated that the Town is actively exploring options Town Manager Chase Winebarger stated that he has a contract from West and Associates, Town Engineers, tol bid grading for Phase Ic oft the Baird Park project. Town Manager Chase Winebarger stated that he had been in contact with Caldwell County regarding Evergreene Industrial Park. Town Manager Chase Winebarger stated that the Caldwell County has started with the mulch removal and the Town has volunteered a man and a truck to help. Town Manager Chase Winebarger stated that Town Manager Chase Winebarger stated that he has had some complaints about Air B-N-B'si in Sawmills. Town Manager Chase Winebarger stated that there will need to bes some discussions, at al later date, regarding Air B-N-B's, Barndominiums and Tiny Town Manager Chase Winebarger stated that the Junior Legion team will be playing Town Manager Chase Winebarger stated that he has gotten requests from parents and grandparents about the Town putting in a covered area near the playground at Baird Park. Town Manager Chase Winebarger stated that he had gotten a quote for ninety thousand dollars ($90,000.00) for a covered area that would match what was already at] Baird Park. Council asked' Town Manager Chase Winebarger to some more: research Town Manager Chase Winebarger stated that in the last two (2) weeks that there have been termites found in Town Hall and that the Town is working to get them taken care Town Manager Chase Winebarger stated that he wanted to end the meeting on a high note, SO he wanted to make Council aware that there was thirty thousand dollars  and traffic issues in and out of Baird Drive.  for architecture services.  the Town will help with the cost oft the mulch removal.  Homes ordinances.  home games at Baird Park beginning in June.  and get a more concrete price.  of.  ($30,000.00) in interest made last month.    May 16, 2023 Page 5of5  COUNCIL COMMENTS:  Melissa Curtis wanted to thank everyone for coming to the meeting. Bobby Mosteller wanted to thank everyone for coming to the meeting. Clay Wilson wanted to thank everyone for coming to the meeting.  COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn.  Clay Wilson made a motion, and Rebecca Johnson seconded, to adjourn the meeting. All  were in favor.  The meeting was adjourned at approximately 6:35pm.  Keith Warren, Mayor  Julie A. Good, Town Clerk    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  June 20, 2023 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Christopher Pitts on winning the Recycle Rewards Program for the month of. June. He will bej presented with a Certificate of Appreciation. A forty dollar ($40.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  June 20, 2023 Discussion: Resolution in Support the myFutureNC Attainment Goal  Discussion:  myFutureNC is a statewide non-profit organization focused on educational attainment and is the result of cross-sector collaboration between North Carolina leaders in education, business and government. North Carolina has the goal that two (2) million North Carolinians will have al high- quality credential or postsecondary degree by the year 2030. The Town of Sawmills is committed to ensuring that fifty-one percent (51%) ofindividuals ages twenty-five (25) to forty- four (44) have aj postsecondary degree or credential by the year 2030. The Town of Sawmills, along with other key partner, will help advance the educational attainment of students in North  Carolina.  Recommendation:  Staff recommends Council discuss this matter and decide how they wish to proceed.    4076 US Highway 321A Sawmills, NC 28630 Phone: (828)396-7903  SAWMILLS  Sarla  7Votth catuna ww.lownoksawmils.com  Resolution to Support the myFutureNC Attainment Goal  WHEREAS, myFutureNC is a statewide non-profit organization focused on educational attainment and is the result of cross-sector collaboration between North Carolina leaders in education,  business and government; and  WHEREAS, North Carolina has the goal that 2 million North Carolinians will have a high-quality  credential or postsecondary degree by 2030; and  WHEREAS, The Town of Sawmills is committed to ensuring that 51% ofi individuals ages 25. - 44 havea WHEREAS, The Town of Sawmills, along with other key partners, will help advance the educational  postsecondary degree or credential by 2030; and attainment ofstudents in North Carolina; and  WHEREAS, The Town of Sawmills agrees that North Carolina faces a gap attainment oft those high-quality credentials or postsecondary degrees. NOW,THEREFORE, BEI ITE RESOLVED THAT:  between the projected needs for citizens with high-quality credentials or postsecondary degrees and the  The Town of Sawmills supports and endorses the attainment goal of myFutureNC that 2 million North Carolinians should have al high-quality credential or postsecondary degree by 2030; and The Town of Sawmills supports and adopts the local educational attainment goal of11,149i individuals with ah high-quality credential or postsecondary degree by 2030 in Caldwell County; and The Town of Sawmills along with leaders in business, education, state and local government, and community organizations will continue to foster collaboration to achieve the goal by developing an action plan, defining success with measurable outcomes, executing on the action plan, and sharing successful  practices with MyFutureNC and peer communities. Adopted this the 20th day ofJ June, 2023.  Signed:  Keith Warren, Mayor    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  June 20, 2023 Discussion: 10 Year Capital  Improvement Program (CIP)  Discussion:  Definition of Capital Improvement: A capital improvement is defined as any expenditure for equipment, buildings, any structure/facility related to municipal operations, machinery, land acquisition, plan, study, or project in which the cost for the item exceeds $10,000. Capital Improvement Decision Process: The Town's formal Capital Improvement Program (CIP) covers a span oft ten (10): years. Identifying a need for capital improvement comes from the Mayor, Governing Board, Citizens, and Town Staff. Once a potential need is identified, it is evaluated during the annual budget retreat and reviewed more closely during budget workshops. FY23.24 Summary: The Capital Budget for July 1, 2023 -J June 30, 2024 ini the amount of $1,766,055 was approved by the Governing Board on May 16, 2023. General Fund CIP expenditures total $1,434,055 and Utility Fund CIP expenditures total $332,000. The expenditure for construction ofTown Hall is included in the document but is not included in the budget. The Town Hall project plan is expected to be finalized during FY 23.24 and will bej presented to the FY24.25 and beyond: The Capital Improvement Program serves as aj planning tool to project future needs for the addition of new capital assets and the replacement of existing capital assets. Expenditures listed in years 2-10 will be reviewed and updated as needs change.  The CIP is a long-term plan that is updated on an annual basis.  Governing Board as a Project Ordinance for approval.  Recommendation:  Staff recommends approving the Town of Sawmills Capital Improvement Program for the 10-  year period ofJuly 1,2 2023 -June 30, 2033.        8    MAYOR Keith Warren Town Manager Chase Winebarger  TOWN COUNCIL Clay Wilson, Mayor Pro- Tem Melissa Curtis Rebecca Johnson Joe Wesson Bobby Mosteller  Saralb  Agenda Item: 9A  Sawmills Town Coucil June 20th, 2023 6:00 PM  PLANNER'S STAFF REPORT FOR PROPOSED REZONING  ADDRESS 2624 Mission Rd N/A N/A  OWNER NAME  PIN  LAND ZONING AREA  Town of Sawmills 2766657929 .41 acres Town of Sawmills 2766666171 .3 acres Town of Sawmills 2766667200 39 acres Town of Sawmills 2766658939 .33 acres  R-15 R-15 R-15 R-15 R-15 R-15  4100 & 4110 Ardmore Ln Town of Sawmills 2766668126 .81 acres 2634 & 2636 Mission Rd Town of Sawmills 2766659938 .34 acres  2630 Mission Rd  Background  This property has recently been purchased and demolished by the Town of Sawmills. Currently, all parcels of land are completely vacant. There used to be numerous homes located across the various properties. All ofthese homes have been removed from the property due to safety concerns. The reason for this rezoning is to increase the manufacturing in the Town of Sawmills to promote jobs. Rezoning this property from residential (R-15) to manufacturing (G-M) will ensure both of these outcomes. Sawmills has taken numerous steps to ensure the economic development of this land, and  ensuring this can be rezoned will be the final stepi in the said process.  Land Use and Zoning Surrounding Zoning: North: R-15 South: G-M/R-15  This property has a current land use is vacant with no primary structure or use.    East: R-15 West: H-B Surrounding Land Use:  North: Single Family Residential/Vacant Land South: General ManufacturingVacant Land East: Single Family Residential West: Single Family Residential/Business R-15 Residential High Density District  Definitions  The R-15 Residential High Density District is established as a district in which the principal use of land is for single-family, two-family, modular homes and manufactured homes on individual lots, and manufactured home parks. The regulations are intended to prohibit any use, which, because of its character, would interfere with the residential nature of this district. Iti is expected that municipal water  and sewage facilities will be available to each lot in such districts.  G-M General Manufacturing District  The General Manufacturing District provides a place for the location ofi industrial and other uses which would be incompatible with highway business, office and institutional, or residential districts. It is intended to permit in this district any use which is not inherently obnoxious to urban areas because of  noise, odor, smoke, light, dust, or the use of dangerous materials.  (Ord. $70A, passed 2-19-2008) SlafPRecommendation  Staff recommends that the Town of Sawmills rezone this lot to G-M from (R-15). This will grow the Town's commercial industry and bring jobs to the Town of Sawmills. This will also help the Town make sure there is a path forward with more economic development in the Town and region. This aligns with the Town of Sawmills Comprehensive Plan in many of the recommendation tables. This aligns most within the "Future Land Use & Economic Development Recommendations" section of the comprehensive plan. These are the tables of: #10: Diversify town's economy, #14: Industrial  diversification, and #15 Positive business environment.  Planning Board. Recommendation  The Town of Sawmills Planning Board recommended this rezoning be passed.    ARDWORELN 1215)  MISSION RD 1108  4076 US Highway 321-A * Sawmills NC * (828)396-7903 *(828)396-8955 fax  itp/www.townolsawmills.com  The Town of Sawmills does not discriminate ont the basis ofa age, sex, race, religion, national origin, disability, political affiliation, or marital status.    MAYOR Keith Warren Town Manager Chase Winebarger  TOWN COUNCIL Clay Wilson, Mayor Pro-Tem Melissa Curtis Rebecca Johnson Joe Wesson Bobby Mosteller  ToNre - oammlls  9E9D  Agenda Item: 9B  ANNUAL REPORT July 2021-June 2022  Planning Ordinance Section 151.06: An annual report shall be prepared and submitted to the Town Council by May ofe each year. The report. shall include a comprehensive and detailedreview of the activities, problems and Due to all the changes this report is being provided at the end ofthe fiscal year and includes all  actions oft the Planning Board as well as any budget requests andlor recommendations.  the activities that occurred. last fiscal year.  Overview:  Provided numerous citizens, realtors, developers, etc. with information on parcels  located throughout the Town of Sawmills 160D Updates SB: 300 Updates Handled eight zoning violations  Had numerous calls on various different zoning and planning questions Worked with the Town Manager to address many problems  Planning Board Activities: Planning Board Budget:  The Planning Board met three times between July 2022 and June 2023.  The board-related did not have any expenses that occurred in the reporting period. In FY21-22 Sawmills contracted with the WPCOG for one day a week of planning services. The Board of Adjustment met one times between July 2022 and June 2023.  Board of Adjustment Activities: Project Management:  Planner attended various training opportunities. Planned the community in conjunction with citizens. Working on my masters to better serve the community.  Worked in conjunction with many developers to discuss properties around the town.  Planner obtained accreditation to be a Certified Zoning Official (CZO).    Topics Include: o o o o o o o o  Vacant Housing Economic Development Quasi-Judicial Hearings Plan Review Aira and Water Quality Hazard Mitigation Floodplain GIS  Subdivision Plats:  Family subdivision: 2 Minor subdivision: 3 Recombination: 1 Major subdivision: 0 Exempt: 0 Total: 6  e e e  Zoning Permits: Zoning FY 2020-2021 TYPE Accessory Building New Construction (Stick Built) 15 Manufactured Homes Garage/Carport Residential Addition Commercial Dock Sign Other Total  2022-2023 8 5 2 1 1 3 3 5 43  2021-2022 6 14 6 2 11 2 2 2 5 50  2020-2021 13 20 2 0 7 1 0 3 3 49  4076U USI Highway 321-A * Sawmills NC* * (828)396-7903 * (828)396-8955 fax  htp//www.townofsawmilis.com  The Town of Sawmills does not discriminate on the basis of age, sex, race, religion, national origin, disability, political affiliation, or marital    MAYOR Keith Warren Town Manager Chase Winebarger  TOWN COUNCIL Clay Wilson, Mayor Pro-Tem Melissa Curtis Rebecca Johnson Wesson Joe Bobby Mosteller  Zm of daumls  Agenda Item 9C  Sawmills Town Council June 20th, 2023 6:00 PM  PLANNER'S STAFF REPORT FOR ZONING MAP UPDATE  This is just a simple update to our physical zoning map. There are no changes on1 this map that need to take place, this is just for us to have a updated physical copy for inspection by the public. This keeps us conforming with the 160D updates that have been passed. This will just show updates of  rezoning' s that have taken place.  4076 US Highway 321-A * Sawmills NC * (828)396-7903 ( (828)396-8955 fax  tp/www.townolsawmils.com  The Town of Sawmills doesi not discriminate ont thel basis ofa age, sex, race, religion, national origin, disability, political affiliation, ori marital status.    la    AGENDA ITEM: 11A  MEMO DATE: SUBJECT:  June 20, 2023 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Code Enforcement Officer Curt Willis continues to  make throughout the town. Recommendation: No Council action required.    - S  y  7 LI  m 3 0 0 L -