AGENDA Sawmills Town Hall Tuesday, March 21, 2023 6:00 pm Regular Meeting of the Sawmills Town Council 1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Discussion: Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren A. February2 21, 2023 Regular Meeting Minutes B. March 7,2023 Budget Session Meeting Minutes Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren A. Water Shortage Response Plan Urban Archery Ordinance B. Resolution Approving Water Shortage Response Plan 9. Finance: A. American Legion Hudson Post 392 Donation Request B. Investment Policy Revision Resolution Approving Investment Policy 10. Public Comment 11. Updates: A. Code Enforcement Report B. Manager Updates Council Comment Mayor Keith Warren Town Manager Chase Winebarger Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren 12. Closed Session: N.C.G.S. $143-318.11(a)03) 13. Adjourn February 21,2023 Page 10 of4 TUESDAY, FEBRUARY21,20235 TOWN OF SAWMILLS REGULAR COUNCIL MEETING 6:00PM COUNCIL PRESENT Mayor Pro Tem Clay Wilson Bobby Mosteller Rebecca Johnson Melissa Curtis COUNCIL ABSENT Mayor Keith Warren. Joe Wesson STAFF PRESENT Chase Winebarger Julie A Good CALL TO ORDER: Mayor Pro Tem Clay Wilson called the meeting to order at approximately 6:03pm. INVOCATION: Pastor Danny Wright gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Pro Tem Clay Wilson led the Pledge of Allegiance. ADOPT AGENDA: Mayor Pro Tem Clay Wilson asked for a motion to adopt the February Melissa Curtis made ai motion, and Bobby Mosteller seconded, to adopt the February 21, 2023 21, 2023 Agenda. Agenda. All were in favor. APPROVE JANUARY 17, 2023 REGULAR MEETING MINUTES: Mayor Pro Tem Clay Wilson asked for ai motion to approve the January 17, 2023 regular meeting minutes. Rebecca Johnson made aj motion, and Bobby Mosteller seconded, to approve the January 17, 2023 regular meeting minutes. All were in favor. APPROVE JANURY 17, 2023 CLOSED SESSION MEETING MINUTES: Mayor Pro Tem Clay Wilson asked for a motion to approve the. January 17,2023 closed session meeting Rebecca Johnson made a motion, and Bobby Mosteller seconded, to approve the. January 17, minutes. 2023 closed session meeting minutes. All were in favor. February 21, 2023 Page 20 of4 APPROVE FEBRUARY 7,2023 BUDGET RETREAT MINUTES: Mayor Pro Tem Clay Wilson asked for ai motion to approve the February 7,2023 budget retreat minutes. Melissa Curtis made a motion, and Rebecca Johnson seconded, to approve the February 7, 2023 budget retreat minutes. All were in favor. PUBLIC COMMENT: Mayor Pro Tem Clay Wilson asked if anyone had any questions or comments at this time. No one wished to speak. RECOGNITIONS: FEBRUARY RECYCLE REWARDS WINNER: Mayor Pro Tem Clay Wilson announced Kathy Cox as the Febrary Recycle Rewards Winner. A credit of forty dollars ($40.00) will be added to the current sanitation bill. No Council action was required. DISCUSSION: RESOLUTION FOR. ADOPTING THE AMENDED CALDWELL COUNTY ANIMAL CONTROL ENFORCEMENT ORDINANCES: Mayor Pro Tem Clay Wilson stated that Caldwell County Animal Enforcement Division has updated its ordinances to comply with new regulations set in place by the State ofl North Carolina. In order for Caldwell County Animal Enforcement Division to enforce the provisions ofits ordinance a Resolution Adopting the Amended Caldwell County Animal Control Enforcement Ordinances will need to be adopted. Melissa Curtis made ai motion, and Clay Wilson seconded, adopt the Resolution for Adopting the Amended Caldwell County Animal Control Enforcement Ordinances as written. All were in favor. 4476 SAWMILLS SCHOOL ROAD: Mayor Pro Tem Clay Wilson stated that Robert Helton purchased the property at 4476 Sawmills School Road from the Town of Sawmills. The contract oft the purchase stated that a mobile home located on said property would be torn down and removed. After purchasing the property and signing the contract, Mr. Helton had a chance to look at the mobile home. Mr. Helton informed Town Manager Chase Winebarger that the mobile home was ini fairs shape and wanted to know ifl he could keep the mobile home and convert it to a storage building. Town Manager Chase Winebarger stated that he informed Mr. Helton that there was a legal binding contract that wasigned by both February 21, 2023 Page 3 of4 parties and the contract should not be broken. Town Manager Chase Winebarger stated that Mr. Helton understood and was fine with that. No Council action was required. PUBLIC COMMENT: Mayor Pro Tem Clay Wilson asked if anyone had any questions or comments at this time. No one wished to speak. UPDATES: FEBRUARY CODE ENFORCEMENT REPORT: Town Code. Enforcement Officer Curt Willis stated that there are seven (7) code enforcement cases that are open. No Council action was required. TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following updates: Town Manager Chase Winebarger stated that he wanted to make Council aware that the Town's contract with Republic Services for trash and recycle collection will have ar rate increase of eleven percent (11%) for the 2023/2024 Fiscal Year. Town Manager Chase Winebarger stated that while going through the numbers for the 2023/2024 fiscal year budget, he noticed that Council was getting paid significantly less than the surrounding municipalities. Town Manager Chase Winebarger stated that he would get the numbers together and bring them to Council during the March 7, Town Manager Chase Winebarger stated the Parks and Recreation Employee Daniel Bowman has one hundred ninety hours (190) sick time from when he worked for the City ofLenoir that the Town would like to move from the City ofLenoir to the Town of Sawmills. Council instructed Town Manager Chase Winebarger to add the one hundred ninety hours (190) sick time to the Parks and Recreation Employee Daniel Town Manager Chase Winebarger stated that he would like to purchase two (2) 2023 budget meeting. Bowman. additional Flock cameras for the Town. February 21,2 2023 Page 4 of4 COUNCIL ADJOURN: Mayor Pro Tem Clay Wilson asked for a motion to adjourn. Clay Wilson made a motion, and Rebecca Johnson seconded, to adjourn the meeting. All were in favor. The meeting was adjourned at approximately 6:32pm. Keith Warren, Mayor Julie A. Good, Town Clerk TUESDAY,MARCH 7,2023 MINUTES OF TOWN COUNCIL BUDGET WORKSHOP 5:00 P.M. COUNCIL PRESENT Mayor Keith Warren Joe Wesson Rebecca Johnson Melissa Curtis Bobby Mosteller COUNCIL ABSENT Clay Wilson STAFF PRESENT Chase Winebarger Julie A Good CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately 5:17pm. INVOCATION: Councilman Bobby Mosteller gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance. ITEMS FOR DISCUSSION: Town Manager Chase Winebarger discussed the budget needs for the Fiscal Year 2023/2024. SALARIES: Town Manager Chase Winebarger discussed adding a salary increase for all employees to the budget. CERTIFICATION INCREASES: Town Manager Chase Winebarger discussed writing a certification policy and having Council adopt the policy at a later time. MEDICAL INSURANCE INCREASE: Town Manager Chase Winebarger stated that there will be a three percent (3%) increase to the employer paid medical insurance. Town Manager Chase Winebarger stated that there would be no employee increase to the medical insurance. March 7,2023 Budget Retreat LEGERS INCREASE: Town Manager Chase Winebarger stated that there was an increase last year for the LEGERS retirement for employees, and there will be an increase this year, but that this should be the last year for an increase. PUBLIC WORKS: Town Manager Chase Winebarger stated that Council had discussed a new dump truck for Public Works during the February 7,2023, Annual Budget Retreat/ Town Manager Chase Winebarger stated that he has spoken tol Public Works Director Steve Coonse and discussed the possibility of getting a swap loader instead ofa dump truck. Town Manager Chase Winebarger stated that the swap loader would do various jobs that ai regular dump truck could not do and would be a better option for what Public Works needed. Town Manager Chase Winebarger stated that he would have cost estimates for Council at the April 4th,2023, Budget Workshop meeting. BAKER CIRCLE WATER PROJECT: Town Manager Chase Winebarger stated that the Baker Circle water project is expected to go out to bid on March 21, 2023, int the Town of Sawmills Council Chambers. NEW TOWN HALL: Town Manager Chase Winebarger stated that the new Town Hall building should be going out tol bid in April or May of 2023. BAIRD PARK PHASE 1 PROJECT: Town Manager Chase Winebarger stated that the grading for the phase 1 oft the Baird Park project, which includes the walking trail, amphitheater, football field, toilets and concessions, and parking will also go out to bid in April or May 2023. SALES TAX INCRESE: Town Manager Chase Winebarger stated that there would be a sales tax increase of three (3) to five (5) percent and the tax reinvestment monies is projected tol be at three present (3%) this year. Town Manager Chase Winebarger stated that he would have ai number for Council soon. BARID PARK LOWER FIELD: Town Manager Chase Winebarger stated that the lower field holds water and that there were issues with bees and erosion on the field. Town Manager Chase Winebarger stated that with the spring baseball season starting and church softball league starting back soon after, that the issues need to be addressed. Town Manager Chase Winebarger Chase Winebarger stated that he has spoken with Steve Williams and is waiting on a quote for concrete terrace to fix the problems on the lower field. Town Manager Chase Winebarger stated that he should have the quote by the April 4h,2 2023, Budget Workshop meeting. PARKLIGHTENING: Town Manager Chase Winebarger stated that he had been in contact with Musko Lightening regarding getting lights at Veterans Park, and the T-ball field and parking lot at Baird Dr. Town Manager Chase Winebarger stated that the quote for all lightening is approximately one million three hundred dollars ($1,300,000.00). Town Manger Chase Winebarger stated that there were financing options for three (3)years, five March 7, 2023 Budget Retreat (5)years, seven (7): years and ten (10), years, with very good finance rates. Town Manager Chase Winebarger stated that he would suggest Council finance the lights for at least two (2), years and then pay off the balance. Town Manager Chase Winebarger stated that there is noj penalty for early pay off. URBAN ARCHERY: Town Manager Chase Winebarger stated that he had been approached by citizens regarding urban archery, which the State ofNorth Carolina has now added to their hunting season. Town Manager Chase Winebarger stated that urban archery gives citizens a chance to thin out the deer population, using archery only, during a specific time frame within the municipal limits, with aj permit from the municipality. Town Manager Chase Winebarger stated he would have more: information on the topic at a later date. COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn. Rebecca Johnson made a motion, and Melissa Curtis seconded, to adjourn the meeting. All were in favor. The meeting was adjourned at approximately 6:13pm. Keith Warren, Mayor Julie A Good, Town Clerk AGENDA ITEM 7A MEMO DATE: SUBJECT: March 21, 2023 Recognition: Recycle Rewards Program Discussion: The Town of Sawmills would like to congratulate Lisa Cox on winning the Recycle Rewards Program for the month of March. She will bej presented with a Certificate of Appreciation. A forty dollar ($40.00) credit will be added to the current sanitation bill. Recommendation: No Council action is required. AGENDA ITEM 8A MEMO DATE: SUBJECT: March 21, 2023 Discussion: Water Shortage Response Plan Discussion: North Carolina General Statute $143-355(1): requires that each local government that provides water: services prepare and submit a Water Shortage Response Plan and such Water Shortage Response Plan should be updated at least once every five (5)years. Attached please find the Sawmills Water Shortage Response Plan for Council review. Recommendation: Staff recommends that Council approve the Water Shortage Response Plan as written. WATER SHORTAGE RESPONSE PLAN TOWN OF SAWMILLS, NORTH CAROLINA MARCH 2023 The procedures herein are written to reduce potable water demand and supplement existing drinking water supplies whenever existing water supply sources are inadequate to meet current demands for portable water. IAuthorization The Town of Sawmills Town Manager will enact the Water Shortage Response provisions whenever the trigger conditions outlined in Section IV are met. In his or her absence, the Public Works Director will assume this role. Chase Winebarger Sawmills Town Manager 828-396-7903 nanagerctownorsawmilisne.com Steve Coonse Public Works Director 828-396-7903 scoonseQtownolsawmils.com III Notification The following methods will be used to inform customers ofa water shortage declaration, notices at Town Hall and newsletters mailed to water customers. Announcements can also be made on our local radio station and can be posted on the Town of Sawmills website. IIII Levels of Response Four (4) levels of Water Shortage Response are outlined in Article III ofour Water Emergency Management Policy. All four (4) levels are staged water use regulations. ARTICLEI III WATER EMERGENCY MANAGEMENT POLICY Section 32-28 Definition ofa Water Emergency The term "water emergency" shall be defined as a condition or situation which threatens the safety or supply of either treated or potable water within the water supply, treatment or distribution systems of the Town of Sawmills. The Town Council shall determine whether specific situations are considered to be water emergencies. Such situations shall include, but are not limited to, drought, or periods ofinsufficient raw water supply, and fires ofai magnitude, such that system integrity is threatened. Section 32-29 Declaration of Water Emergency The Town Council, after consultation with the City ofLenoir, shall make the decision as to whether or not a water emergency exists. Depending on the severity ofthe emergency; voluntary (level I), mandatory (level II or III) or mandatory (level IV) staged water restrictions as described herein shall be imposed upon customers. A.] LevelI During a declared Level I water emergency, the following voluntary practices shall be encouraged for the public water system served by the town: 1. Watering oflawns, ornamental plants, and gardens shall be limited to the necessity of plant survival only. Which details watering only during off peak hours (9:00pm to 4:00am). 2. Planting of new ornamental plants and seeding ofl lawns should be deferred until the water emergency no longer exists. 3. Household water should be reutilized to the greatest possible extent. 4. Use ofwater for washing down of outside areas such as driveways or parking lots should be curtailed. 5. Faucets should not be left running while shaving, brushing teeth, or washing dishes. 6. The use of clothes and dishwashers should be limited, if possible, and should be operated with fill loads when used. 7. Washing of cars or other vehicles should be held to a minimum. Hoses should not be left running while washing vehicles. 8. The use of flow restrictors and other water saving devices is encouraged. 9. Showers must be used for bathing and should be limited to four (4) or five (5) minutes. 10.Filling of pools should be deferred or limited to hours between 9:00pm and 4:00pm. 11.Any practice listed above may be modified or additional practices added at the discretion ofthe Town Council. B. LevelII During a declared Level II water emergency, the following mandatory water use restrictions shall be in effect for the public water system by the town: 1. All voluntary practices listed in LevelIrestrictions shall be mandatory unless stricter measures are indicated in this section. 2. Residents will be allowed to use water for outdoor activities on Wednesday and Saturday only. They may only use. handheld hoses with spring loaded nozzles. Professional and commercial landscaping, nursey and pressure washing businesses may resume operations using handheld hoses with spring loaded nozzles. 3. Planting ofr new ornamental plants or seeding of lawns shall be deferred until the water emergency no longer exists. 4. Use of water for washing down exterior areas, including, but not limited to, buildings, driveways, and/or parking lots, shall be prohibited. 5. Residential washing of vehicles is prohibited. 6. Public commercial washing structures including those providing handheld washing nozzles may continue operation. However, the facility owner/operator shall ensure that waste of water does not occur. 7. Restaurants and other food serving establishments shall serve water to patrons only at the request ofthe patron(s). 8. Commercial, industrial and construction operations shall eliminate all possible waste of water. 9. Newly constructed or drained pools shall be filled only on Wednesday or Saturday. A permit must be obtained from the Town Hall. 10.Any practice listed above may be modified or additional practices added at the discretion ofthe Town Council. C.LevelII During a declared Level III water emergency, the following mandatory water use restrictions shall be in effect for the public water system served by the town: 1. All practices in Levell Iand Level II shall remain in effect unless stricter measures are indicated in this section. 2. Restaurants and other food serving establishments shall utilize single serving utensils and plates and serve water only at the patron(s) request. 3. Large scale commercial and industrial water customers and construction activities utilizing five thousand (5,000) or more gallons ofwater per day shall achieve mandatory reduction in daily water usage oftwenty-ive (25), fifty (50), or seventy-five (75) percent through whatever means available. The target reduction percentage shall be determined by the severity ofthe water emergency and shall be publicly announced as part ofthe emergency declaration. Variances to this restriction may be granted to designated public health facilities, including, but not limited to, hospitals and nursing homes. 4. Drinking water taps or hydrant permits shall be issues or revoked at the discretion ofTown staff. 5. Any practice listed above may be modified or additional practices added at the discretion oft the Town Council. D.I LevelIV During a declared Level IV water emergency, the following mandatory water use restrictions shall be in effect for the public water system served by the town: 1. All use of water for other than maintenance of public safety is prohibited. 2. Where the town system is not functional, daily per day residential water usage shall not exceed 300 gallons per day. 3. Where the town system is not functional, emergency service vehicles shall be utilized to distribute water for household use to rearranged locations within the affected area. Usage by individuals shall be limited to those amounts necessary to sustain life through drinking, food preparation, and personal hygiene. 4. Water use by industrial and commercial customers may or may not be allowed. This determination will be made by the Town Council after consultation with City ofLenoir in order to assure that supplies are adequate to protect public health and sustain fire protection. 5. Any practice listed above may be modified or additional practices added at the discretion ofthe Town Council. Section 32-31 Penalties Any person violating the mandatory provisions of section 32-30 shall be issued a civil citation and a penalty not exceeding one hundred dollars ($100.00) per day for residential and five hundred dollars ($500.00) per day for commercial and industrial users. Each occurrence shall be considered as a separate violation. Section 32-32 Discontinuance of Service Pursuant to the provision of G.S. 160A-314 and this policy, water service may be temporarily discontinued for willful disregard of this policy. All applicable penalty fees may be applied in the event of service suspension. In the event ofcontinued gross noncompliance with policy, removal oft the meter and service will be deemed proper service will be discontinued. Tap fees and deposits will be forfeited. IV. Triggers Sawmills is provided water solely by purchases from the City ofLenoir. When the City ofLenoir declares a water shortage Sawmills is required to do SO as well. During this time Sawmills Utilities Director will stay in close contact with Lenoir and follow their triggers. V. Enforcement The provisions of the Water Shortage Response Plan will be enforced by the Town of Sawmills Water Department. As outlined in Section 32-31, penalties ofour Water Emergency Management Policy-any person violating the mandatory provisions shall be issued a civil citation and pay a penalty not exceeding one hundred dollars ($100.00) per day for residential and five hundred dollars ($500.00) per day for commercial and industrial users. Each occurrence shall be considered as a separate violation. Water service may be temporarily discontinued for willful disregard oft this policy. VI. Public Comment Customers will have multiple opportunities to comment on the provisions ofthe Water Shortage Response Plan. First, a draft plan will be available at Town Hall for customers to view. A notice will be included in customer utility bill notifying them ofsuch. Also, a draft plan will be published in local paper. All subsequent revisions to the draft plan will be published at least thirty (30) days prior to an adopted vote by Sawmills Town Council. VII. Variance Protocols Applications for water use variance requests are available from the Town Hall. All applications must be submitted to the Town Hall for review by the ORC or his or her designee. A decision to approve or deny individual variance requests will be determined within two (2) weeks of submittal after careful consideration ofthe following criteria: impact on water demand, expected duration, alternative source options, social and economic importance, purpose (i.e., necessary use of drinking water) and the prevention of structural damage. VIII. Effectiveness The effectiveness of the Sawmills Water Shortage Response Plan will be determined by comparing the stated water conservation goals with observed water use reduction data. Other factors to be considered include frequency of! plan activation, any problem periods without activation, total number of violation citations, desired reductions attained, and evaluation of demand reductions compared to the previous year's seasonal data. IX. Revision The Water Shortage Response Plan will be reviewed and revised as needed to adapt to new circumstances affecting water supply and demand, following implementation of emergency restrictions, and at a minimum ofevery five (5) years in conjunction with the updating of our Local Supply Water Plan. Further, a water shortage response planning work group will review procedures following each emergency or rationing stage to recommend any necessary improvements to the plan to Sawmills Town Council. The Town of Sawmills ORC is responsible for initiating all subsequent revisions. AGENDA ITEM 8B MEMO DATE: SUBJECT: March 21,2023 Discussion: Resolution Approving Water Shortage Response Plan Discussion: North Carolina General Statute $143-355(1): requires that each local government that provides water services prepare and submit a Water Shortage Response Plan and such Water Shortage Response Plan should be updated at least once every five (5)years. Attached please find the Resolution Approving Sawmills Water Shortage Response Plan for Council review. Recommendation: Plan as written. Staff recommends that Council approve the Resolution Approving Water Shortage Response JF SAW MAYOR Keith Warren TOWN MANAGER Chase Winebarger TOWN COUNCIL Clay Wilson, Mayor Pro-Tem Rebecca Johnson Melissa Curtis Joe Wesson Bobby Mosteller "CORPORAIED 19B8 RESOLUTION FOR APPROVING WATER SHORTAGE RESPONSE PLAN WHEREAS, North Carolina General Statute 143-355(1) requires that each unit ofl local government that provides public water services or plans to provide such services shall, either individually or together with outher such units ofl local governement, prepare and submit a Water Shortage Response Plan ; and WHEREAS, as required by the statute and in the interests of sound local planning, a Water Shortage Response Plan for the Town of Sawmills, has been developed and submitted to the Sawmills Town Council for approval : and WHEREAS, the Sawmills Town Council finds that the Water Shortage Response Plan is in accordance with the provisions ofNorth Carolina General Statute 143-355(I)and that it will provide appropriate guidance for the future management ofwater supplies for the Town of Sawmills, as well as useful information to the Department of Environment and Natural Resources for the development ofa state water supply plan as required by statute; NOW, THEREFORE BEI IT RESOLVED by the Sawmills Town Council of the Town of Sawmills that the Water Shortage Response Plan dated Tuesday, March 21, 2023 is hereby approved and shall be submitted to the Department of] Environment and Natural Resources, Division of Water Resources; and BE ITTHEREDORE RESOLVED that the Town of Sawmills intends that this plan shall be revised to reflect changes ini relevant data and projections at least once every five (5)years oras otherwise requested by the Department, in accordance with the statute and sound planning practice. This the 21st day ofl March, 2023. By: Mayor Keith Warren ATTEST: Julie A. Good, Town Clerk itp/www.townolsawmills.com The Town of Sawmills does not discriminate ont the basis of age, sex, race, religion, national origin, disability, political affiliation, or maritals status. AGENDA ITEM 8C MEMO DATE: SUBJECT: March 21, 2023 Discussion: Urban Archery Ordinance Discussion: There has been interest from citizens regarding Urban Archery to reduce the urban deer population in the municipal limits oft the Town of Sawmills. Staff has prepared an Urban Archery Ordinance for Council review. Recommendation: Staffrecommends: Council discuss this matter and decide how they wish to proceed. Attachment A: Urban Archery Chapter ? -Animals Section ? -l Urban Archery Deer Hunting The purpose of this ordinance is to reduce urban deer populations through voluntary participation in the North Carolina Urban Archery Deer Hunting Program, which is regulated by the North Carolina Wildlife Resources Commission. For the purposes of this section, deer hunting related to this program is permitted within the corporate limits of the Town of Sawmills ONLY in accordance with the following provisions: (a) For the purposes of this ordinance, hunting is defined as, "all operations during, immediately preparatory, and immediately subsequent to an attempt, whether successful or not, to kill, pursue, or otherwise attempt to possession any deer." (b) Hunters shall follow all State and local laws, rules, and ordinances when hunting deer within the corporate (c) An Application MUST be submitted during the month of November prior to the upcoming season. An application fee of $40 is due before the end ofi the calendar year for approved applications. This process (d) Hunting with firearms is strictly prohibited. Only archery equipment, as defined by the North Carolina Town limits. will be performed annually and is subject to approval each year. Wildlife Resources Commission, is permitted. (e) Hunting dates and times for the Urban Archery Deer Hunting Program, which are established annually by the North Carolina Wildlife Resources Commission, shall apply for the purposes ofthis ordinance. (f) Hunters must have in their possession a valid North Carolina Hunting License showing completion ofa hunting safety course and valid North Carolina Driver's License or Identification Card. (g) Hunting is permitted only on private property. Hunters must have in their possession written permission from property owner(s), dated within one (1) year, to hunt on specific private property; or the hunter(s) must be the property owner(s). (h) No hunting is allowed on publicly (City, Town, State, or County) owned property. (i) No hunting is allowed on private property within five-hundred (500) feet of the property line of a school, daycare center, playground, park, recreation area, or other location where children are likely to be located. () Archery Equipment, as defined by the North Carolina Wildlife Resources Commission shall NOT be (k) No hunting is allowed on, from, across, or within 100 feet of the right-of-way of any public street or discharged within 300 feet of an occupied dwelling, building, or business. highway. (I) Hunting is allowed only on at tract or parcel ofl land which is at least five (5) or more acres. Adjacent tracts or parcels of land may be combined or pooled to meet this requirement, with written permission from each landowner and filed at Town Hall with the Approved Urban Archery Hunting Permit. (m) No archery equipment may be discharged unless the hunter/shooter is located at least one-hundred (100) feet within the allowed property line. This one-hundred (100) foot buffer within each property line is an area in which no hunting may occur. NOTE: When adjacent properties, tracts, or parcels are combined/pooled to meet the five (5) acres minimum requirement, this section only applies to the perimeter property boundaries of the combined/pooled properties. (n) No arrow: shall be discharged from, across, or onto any street, water, sewer or electrical right of way or easement. (o) Omitted (p) Hunters shall make every reasonable effort to track, search, or trail for the purpose of completing the harvest. However, this ordinance does NOT grant permission to encroach, enter, or otherwise trespass onto neighboring properties without the owner's permission. (q) Persons discharging archery equipment, as defined by the North Carolina Wildlife Resources Commission (r) Av violation of any oft the provisions of this section shall constitute a misdemeanor offense pursuant to G.S. 14-4. All the restrictions must apply in order to be legal for hunting purposes. The Caldwell County Sheriff's Office in conjunction with the North Carolina Wildlife Resources Commission will enforce the laws shall exercise reasonable regard for the safety and property of other persons. pertaining to the urban archery season. (s) The Urban Archery Season does not obligate private landowners to allow hunting on their property, nor does it eliminate the ethical requirement for obtaining permission from the land owner before hunting. The Town does not maintain any lands for hunting. Hunters are legally required to obtain written permission to hunt on posted property. n - AGENDA ITEM 9A MEMO DATE: SUBJECT: March 21,2023 Financial Matters: Request for a Donation To American Legion Post 392 Discussion: The Town has received ai request from Hudson American Legion Post 392 for a donation in the amount of $200.00 (two hundred dollars). There are sufficient funds in the budget for this request. Recommendation: Staff recommends Council discuss this matter and decide how they wish to proceed. Town of Sawmills Keith Warren, Mayor Chase Winebarger, Town Manager Funding Request: Name of Organization: Phone Amerktank hegion Hudsow Ppst392 Permanent Address: 243 hegion Rd. #$9-514-4089 City: State: Nc Fed Tax ID #: Zip Code: Hudson Contact Name: Malr Wriskt 28638 56-1530/49 Amount Requested: 00 Amount needed for the Project: 00 200 #28090 Date Funds Needed: 04-15- 2023 Project Begin/End Dates: 24-W-2570-545 Complete desçription of project: Rock Raise S2 to Con Amorcen aigigezin iops a hend fbat 3923000 Vprecoedo as T How will thei funds be used?, arLE belp AEL a ihpok, hillty at How will this project benefit the community? zL hlp asyele a cemusty Date application reeved:3/9123 Date approved/denied (circle one):. Date check written: Official Town Use Only Date presented to Coundl.32//23 Available balance in Governing Body Expense Acct: 1550.00 Amount approved: - Check #: 1-1o H17O Amount: This instrument has been preaudited int the manner required by the Local Government Budget and Fiscal Control Act. 4.34.3 Rock Creek Coon Club Fundraiser for American Legion Post 392 Friday April 14, 2023 (meals starting @ 5pm) And Saturday April 15, 2023 (meals starting @ 5pm) Meal Menu: BBQ, Slaw, Baked Beans, FF, drink and dessert $10 BBQ Sandwich, FF, Drink and Dessert $8 Rock Creek Coon Hunting Club 3284 Bowman Road Granite Falls, NC 28630 Contact: Jo Ann @ 828-728-7980 or 828-320-4275 Lorenzo Kelly 828-493-7048 Raffle Ticket: $5 each or 3 for $10 (DO NOT HAVE TO BE PRESENT TO WIN) 1st. Prize Golden Boy .22 S/L/LR 2nd. Prize - Night Hunting Light ($300.00 Value) 3rd Prize - - $100.00 Must Be Legally Able To Purchase A Firearm Many other prizes SPECIAL door prizes each night of hunt, must be present to win US AGENDA ITEM 9B MEMO DATE: SUBJECT: March 13, 2023 Investment Policy Discussion: An updated Investment Policy has been drafted for the Council's consideration. According to the records on file, this policy was originally adopted in 1997 and has never been updated. Recommendation: Staffrecommends approval oft the Investment Policy. Town of Sawmills Investment Policy G.S. 159-30 1. Itist the policy oft the Town of Sawmills ("Town") to preserve capital and invest public funds in a manner which provide thel highest investment return with the maximum security while meeting the daily cash flow demands oft the Town and confirming to all state and local statutes governing the 2. This Investment Policy applies to all financial assets in the Town'sinvestment portfolio. 3. The primary objectives, in priority order, of the Town's investment activities will be safely, investment of public funds. liquidity, and rate ofr return. a. Safety of principal is the foremost objective oft the investment program. Investments ofthe Town will be undertaken in a manner that seeks to ensure the preservation of capital in the b. The Town'sInvestment Portfolio will remain sufficiently liquid to enablet the Town toI meet all operating requirements which might be reasonably anticipated through the use of C. The Town's Investment Portfolio will be designed with the objective of attaining a market 4. North Carolina G.S. 159-25(a)6 delegates management responsibility for the Investment Program to the Finance Officer. The Finance Officer will be responsible for all transactions undertaken. 5. The Town Council has designated one or more banks or institutions (see attached Appendix A incorporated herein by reference) to which the Finance Officer may deposit any portion ofi idle funds. The Finance Officer, with approval from the Town Manager, is authorized to move funds 6. North Carolina G.S. 159-30(b) and (c) lists the types of investments permitted by local 7. Itist the Town'sf full intent, at the time of purchase, to hold all investments until maturity to ensure the return of all invested principal dollars. However, economic or market conditions may change making iti in the Town's best interest to liquidate investments prior to maturity. 8. All moneys earned and collected from investments, other than bond proceed earnings, will be allocated, once earned and credited, to various fund accounts based on the balance in each fund as aj percentage oft the entire pooled investment portfolio. Earnings on bond proceeds will be directly 9. The Finance Officer will prepare no less than quarterly investment inventory report for the Town Manager which includes investment type, initial investment, current market value, maturity date, 10. This Investment Policy and any amendments shall be approved and adopted by resolution of the overall portfolio. laddered maturities. rate ofreturn while minimizing risk and retaining liquidity. between the designated banks and institutions at his/her discretion. governments. The Town of Sawmills shall conform to the statute. allocated in accordance with bond legal and contractual restrictions. and rate ofreturn. Town Council. 281128.1 Adopted this the day of 2023. By: Mayor Keith Warren ATTEST: Julie. A. Good, Town Clerk [Clerk Seal] Kelly Melton, Finance Officer Approved for Form: Terry M. Taylor, Town Attorney 281128.1 Appendix A -N Names and Addresses of] Designated Banks and Institutions First Citizen Bank 436 Central Street Hudson, NC: 28638 First Horizon Bank 23 North Main Street Granite Falls, NC28630 The North Carolina Capital Management Trust** 1520 South Boulevard, Suite 230 Charlotte, NC 28203 Skyline National Bank 537 Main Street Hudson, NC: 28638 Truist Financial Corporation 201 Mulberry Street, SW Lenoir, NC28645 Wells Fargo Bank, N.A. 1005 Blowing Rock Boulevard Lenoir, NC 28645 https/www.nctreasurer.com/pooling-bank-list **The NCCMT is a mutual fund arrangement, which pools the resources of its shareholders for reinvestment in a diversified portfolio of securities. This type of investment is typically liquid, while offering a rate of return comparable to longer-term investments. The NCCMT has been certified by the "The North Carolina Capital Management Trust(NCCMT),; which consists ofa SEC-registered mutual fund (the Government Portfolio), is authorized by G.S. 159-30(c)(8). The Government Portfolio, which invests int treasuriesa and government agencies, isamoney market mutual fund( (2a7)and maintains an AAAmi rating Local Government Commission. from S&P and AAAmfby Moody'sl Investor Service". Source: htps/netreasurer.somimedim29s8ownloud 281128.1 AGENDA ITEM 9C MEMO DATE: SUBJECT: March 13, 2023 Resolution Approving Investment Policy Discussion: An updated Investment Policy has been drafted for the Council's consideration. According to the records on file, this policy was originally adopted in 1997 and has never been updated. A Resolution Approving Investment Policy will also need tol be adopted by Council. Staff recommends approval oft the Resolution Approving Investment Policy. Recommendation: Town of Sawmills Caldwell County Prepared by: Terry M. Taylor, Attorney at Law Resolution Approving Investment Policy ofthe Town of Sawmills Pursuant to G.S. 159-360 WHEREAS, the Town of Sawmills desires to adopt a Policy to preserve capital and invest funds in a manner which provides the highest investment return with maximum WHEREAS, North Carolina General Statute $159-25(a)6 delegates management WHEREAS, the Town of Sawmills has determined that it is in the best interest oft the Town to adopt the Investment Policy as attached hereto to set forth the Town's Policy THEREFORE, THESAWMILLSTOWNCOUNCIL RESOLVES THAT: 1. The Town of Sawmills hereby authorizes the Finance Officer and Town Manager to follow the Investment Policy as attached hereto and to follow the directives as security; and responsibility for the investment program to the Finance Officer; and regarding such investments. set forth herein. [Signatures. Appear on the Following Page] 281126.1 Adopted this the day of 2023. By: Mayor Keith Warren ATTEST: Julie A. Good, Town Clerk [Clerk Seal] Kelly Melton, Finance Officer Approved for Form: Terry M. Taylor, Town Attorney 281126.1 AGENDA ITEM1 11A MEMO DATE: SUBJECT: March 21,2023 Updates: Code Enforcement Monthly Report Discussion: The attached report shows the progress that Code Enforcement Officer Curt Willis continues to make throughout the town. Recommendation: No Council action required. - S A - - 5 U 0 L C C