Wlacon County  NN 50)  MACON COUNTY BOARD OF COMMISSIONERS  NOVEMBER 14, 2017 AGENDA  1. Call to order and welcome by Chairman Tate  2. Announcements 3. Moment of Silence 4. Pledge of Allegiance 5. Public Hearing(s) Kim Angel  6:00 p.m.  Proposed Macon County  Community Transportation Program Application = Transit Director NOTE: Immediately following the public hearing, the board will consider approval of a Public Transportation Program Resolution  6. Public Comment Period 7: Additions to agenda  8 Adjustments to and approval of the agenda  9.F Reports/Presentations 10,OldBusiness: schedule  A. Discussion jof Board of Commissioners 2018 regular meeting B. Change orders. for: the Robert C, Carpenter Community Building  project = Finanée Director dai (1) Arrowood Construction (2) Bryson Enterprises  11.New Business  A. Consideration of Agreement to Provide Recreation Opportunities  with Read2Me = County Attorney  MACON COUNTY COURTHOUSE/ ANNEX PHONES 828-349-2000  5WEST MAINS STREET  FRANKLIN, NORTH  FAX: CAROLINA28734 828-349-2400    12.Consent Agenda - Attachment #12  All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of  Commissioners.  A. Minutes of the October 10, 2017 regular meeting  B. Budget Amendments #67-77 C. Tax Releases for October D.' Tax Refund E. Health Department fees  F. Monthly ad valorem tax collection report  13.Appointments  A. Community Funding Pool C.F Planning Board 143-318.11(3)  B. Highlands Tourism Development Commission  14.Closed session to preserve the attorney/client privilege, per NCGS 15.Recess until Tuesday, November 28, 2017 at 6 p.m. at the Robert C. Carpenter Community Building located at 1288 Georgia Road in Franklin, NC 28734 for the purpose of holding a joint meeting with the Franklin Town Council and the Town of Highlands Board of  Commissioners    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 14, 2017 DEPARTMENT/AGENCY: Transit Transportation Program Application COMMENTSRECOMMENDATION:  SUBJECT MATTER:  Public Hearing on Community  Please see the attached Public Hearing Notice for more details. Macon County Transit Director Kim Angel can provide additional information at the meeting. Immediately following the close of the public hearing, she will request that the board adopt the attached Public Transportation Program  Resolution.  Attachments 2 Yes Agenda Item 5  No    PUBLIC HEARING NOTICE  Section 5311 (ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof. This is to inform the public that a public hearing will be held on the proposed Macon County Community Transportation Program Application to be submitted to the North Carolina Department of Transportation no later than November 3, 2017. The public hearing will be held on November 14, 2017 at 6:00p.m. Those interested in attending the public hearing and needing either auxiliary aids or services under the Americans with Disabilities Act (ADA) or a language translator should. contact Kim Angel, Transit Director on. or before November 13,2017, at telephone number 828-349-2222 or via email at The Community Transportation Program provides assistance to coordinate existing transportation programs operating in Macon County, NC as well as provides transportation options and services for the communities within this service area. These services are currently provided using fleet vehicles consisting of Light Transit Vehicles, Conversion' Vans, and Mini-vans. Services are rendered by! Macon The total estimated amount requested for the period July1, 2018 through June 30, 2019:  before the Macon County Board of Commissioners.  kangel@maconnc.orgy  County Transit.  Project Administrative Capital (Vehicles & Other) 5310 Operating Other - Mobility Management TOTAL PROJECT  Total Amount  Local Share  $190,009 $265,245 $165,000 $51,600 $671,854.00  $28,501 (15%) $26,525 (10%) $82,500 (50%) $5,160 (10%)  $142,686.00  Total Funding Request Total Local Share  This application may be inspected at Macon County Transit, 36 Pannell Ln, Franklin, NC 28734 from 8:00 a.m.-5:00 p.m, Monday-Friday. Written comments should be directed to Kim Angel, Transit  Director, 36 Pannell Ln., Franklin, NC 28734 before October 9, 2017.    PUBLIC TRANSPORTATION PROGRAM RESOLUTION  FY2019 RESOLUTION  Section 5311 (including ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof. Applicant seeking permission to apply for Public Transportation Program funding, enter into agreement with the North Carolina Department of Transportation, provide the necessary assurances and the required local match.  Amotion was made by (Board Member's Name).  and seconded by (Board Member's Name or N/A, ifnot required).  fort the  adoption of the following resolution, and upon being put to a vote was duly adopted.  WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for WHEREAS, the North Carolina Department of Transportation will apply for agrant from the US Department of Transportation, Federal Transit. Administration and receives funds from the North Carolina General. Assembly to WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision ofr rural, small urban, and urban public transportation services consistent with the policy requirements of each funding source for planning, community and agency involvement, service design, service alternatives, training and conference participation, reporting and other requirements (drug and alcohol testing policy and program, disadvantaged business enterprise program, and fully allocated costs analysis); and WHEREAS, the funds applied for may be. Administrative, Operating, or Capital funds and will have different WHEREAS, non-Community Transportation applicants may apply forf funding for' Purchase-olservice projects WHEREAS, Macon County hereby assures and certifies that it will provide the required local matching funds; that its staff has the technical capacity toi implement and manage the project(s), prepare required reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and state statutes, regulations, executive orders, Section 5333 (b)' Warranty, and all administrative requirements related to the applications made to and grants received from the Federal Transit Administration, as well as the provisions of WHEREAS, the applicant has or will provide all annual certifications and assurances to the State of North Carolina NOW, THEREFORE, bei iti resolved that the County Manager of Macon County is hereby authorized to submit grant application (s) for federal and state funding in response to NCDOT's calls for projects, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide. rural, small  administering federal and state public transportation funds; and provide assistance for rural public transportation projects; and  percentages of federal, state, and local funds. under the Section 5310 program.  Section 1001 of Title 18,U.S.C.  required fort the project;  urban, and urban public transportation services.  The resolution covers the following applications and any other state and federal opportunities that arise during FY 19.  5311, 5310, Combined Capital, Mobility Manager  Revised 07-27-2017    Michael A. Decker, Deputy Clerk tot the Board do hereby certify that the above is at true and correct copy of ane excerpt from the minutes of a meeting of the Macon County Board of Commissioners duly held on the 14th day of! November,  2017.  Signature of Certifying Official  Seal Subscribed and sworn to me (date)  Affix Notary Seal Here  Notary Public* Printed/ Name and Address My commission expires (date)  2  Revised 07-27-2017    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 14, 2017  DEPARTMENT/AGENCY: Governing Board  SUBJECT MATTER: schedule  Discussion of the 2018 regular meeting  COMMENTS/RECOMMENDATION:  The County Attorney suggested this agenda item as a means for the board to discuss and tentatively set up a meeting in Highlands and one in Nantahala during 2018. Also, Chairman Tate has a conflict with the regular meeting date in April, and this could be addressed as well. For your information, a copy of the draft 2018 meeting schedule is attached - one that assumes the regular meeting will continue to be on the second Tuesday of each month at 6 p.m. Once finalized, the board can adopt a resolution setting the schedule  at its regular meeting on December 12th.  Attachments 1 Yes Agenda Item 10A  No    Macon County Board of Commissioners Regular Meeting Schedule 2018  Unless otherwise noticed, the members of the Macon County Board of Commissioners will hold their regular monthly meeting on the second Tuesday of each month beginning at 6 p.m. in the commission boardroom on the third floor of the Macon County Courthouse, located at 5 Wèst Main Street, Franklin,  NC 28734. Those dates are as follows:  January 9 February 13 March 13 April 10 May 8 June 12 July10 August 14 Septembers October 9 November 13 Décember  Mike Decker Deputy Clèrk    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 14, 2017 DEPARTMENT/AGENCY: Finance  SUBJECT MATTER: Community Building project  Change orders for the Robert C. Carpenter  COMMENTS/RECOMMENDATION: (2) Bryson Enterprises for more details.  Please see the attached change orders from (1) Arrowood Construction and  Attachments 2 Yes Agenda Item 10B(1) and 10B(2)  No    Document 701 Change Order PROJECT: (Name anda address) Carpenter Community Building 1288 Gerogia Road, Franklin NC28734 TO CONTRACTOR: (Name anda address) Arrowood Construction, LLC 240 West Palmer Street Franklin, NC: 28734 The Contract is changed as follows: (Include all changes int the work below) Additional Tile Requests: Addf for additional 820SF Stucco: $5,262 Deductf for Vinyl Product  CHANGE ORDERI NUMBER: 2 DATE: 11/1/17 ARCHTECTSPROJECT NUMBER: CONTRACTDATE: 4/30/17 CONTRACT FOR: Remodeling  Instead of using vinylo ont the upper part ofr new framed strucutre over thel bathrcoms, use Stucco. Add for additional ceiling tile work: $5000.00 Additional Granite under windows -$1,350  $750.00 $2,000  Additional Baseboard/door requests $1500.00 Roof Repairs (rotted drip edge) -$1800.00 Deduct fort terrazo floora and handicap push button -$1200  The original (Contract Sum) (Guaranteed- Maximum Price) was Ther net change by previously authorized Change Orders  $ 283671.00 $ 13450.00 $ 297121.00 $ 12482.00 309583.00  The Contract Sum (Guaranteed Maximum Price) prior to this Change Order was The Contract Sum ( Maximum Price), willl be increased decreased. lunchanged The new (contract Sum) (guaranteed Maximum Price) including this Change Orderwillb be The TIME oft the project has ( Incteased/Decreases) by 0 days.  byt this Change Order in the amount of  NOTV VALID UNTIL SIGNED BY THE ARCHITECT/ENGINEER AND OWNER.  RitterA Archjlecture ARCHTEÇ/ENGINEER (Fimi name) E  Arrowood Construction CONTRACTOR (Firm name) 240 West Palmer Street ADDRESS BY( (Signature) Brett Murphy (Typed Name) DATE  Macon County OWNER(Firm name) ADDRESS BY/Signature) (Typed Name) DATE  BY(ignature). Tom Ritter (Typed Name) AépeR2017 DATE.  vopynyni 4Uur, vonsinugaonleoksiote" og. AAgAIS keseneu.  Comstugonsoaksiyoong    Change Order  Change Order Number:. 001 Owner Name: Macon County Owner Address:  Date 10/23/2017  Owner Phone: 828-524-2000  5West Main St, Franklin NC 28734  Contractor Name Bryson Enterprises LTD_  Contractor Phone: 828-526-9348  Contractor. Address: PO Box 1691/ 2939 Cashiers Road, Highlands NC 28741  Existing Contract Date:  8/31/2017  Project Name and Address: Robert CCarpenter Community Building, 1288 Georgia Road Franklin NC  28734  DESCRIPTION OF WORK CHANGE(S): at north side of building  Additional asphalt for new lane at traffic light and for additional area where concrete slab was removed  The above change shall be performed under the same terms and conditions in the original Agreement Between Owner and Contractor unless otherwise stated. Original Contract Amount: $ $110,220.65 Totallnrease/Derrease from Previous Change Orderls):$ 0_ Total Amount for This Change Order: $2,586.80_ New Contract Amount including This Change Order: $112,807.45 Time required to complete the project shall be increased/decreased by. 0 this change order and the date of completion shalll be changed to, No change_  calendar days due to  Owner Signature: Contractor Signature:  Date: Date:    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 14, 2017 DEPARTMENT/AGENCY: Read2Me  SUBJECT MATTER: opportunities  Agreement to provide recreation  COMMENTSRECOMMENDATION:  The County Attorney has prepared a proposed agreement with Read2Me which calls for the installation and maintenance of 13 story walk reading boards, which would be located north of the dog park along the Little Tennessee River Greenway. A copy of the agreement is attached for your  review.  Attachments 1 Agenda Item 11A  Yes  No    STATE OF NORTH CAROLINA COUNTY OF MACON  AGREEMENT1 TO PROVIDE RECREATION OPPORTUNITIES  THIS AGREEMENT made and entered into this the day of November, 2017, by and between Macon County( (hereinafter "County",aNorth Carolina Body Politic and Corporate, and Read2Me, an unincorporated association with 501 (c)(3) tax status, located in Franklin, Macon  County, North Carolina, (hereinafter Read2Me").  WITNESSETH:  THAT WHEREAS the State ofNorth Carolina by way ofN.C. Gen. Stat. $ 160A-351 has established the following as policy for the State ofl North Carolina concerning recreation: "Thel lack of adequatei recreational programs and facilities is ai menace tot thei morals, happiness, and welfare of the people of this State. Making available recreational opportunities for citizens ofall agesi is a subject of general interest and concern, and afunction requiring appropriate action by both State and local government. The General. Assemblytherefore declares that thej public good and the general welfareof the citizens of this State require adequate recreation programs, the creation, establishment, and operation of parks and recreation programs is a proper governmental function, and that it is the policy of North Carolina to forever encourage, foster, and provide these facilities and programs for all ofits citizens."  ;and  WHEREAS, N.C. Gen. Stat. $ 160A-352 provides that "Recreation" means activities that are diversionary: in character and aid inj promoting entertainment, pleasure, relaxation, instruction, and other physical, mental and cultural development and leisure time experiences; and  WHEREAS, pursuant tol N.C. Gen. Stat. $ 153A-444, the County is authorized to establish WHEREAS, pursuant to. N.C. Gen. Stat. $ 153A-449, the County is authorized to contract with and appropriate money to any person, association, or corporation, in order to carry out any  parks and provide recreational programs; and  public purpose that the County is authorized by law to engage in; and  WHEREAS, there is a need for recreation opportunities in the Macon County, North  Carolina; and  1    WHEREAS, Read2Me desires to and has proposed unto County to install, repair, maintain and replace, ifnecessary, ati no charge unto County,13 story walk reading boards (the content and locations ofthes story walk boards aret to1 receive advance. approval fromt thel Macon County Manager prior to installation oft the same ) slightly to the North of the Dog Park Section of the Greenway located along the Little Tennessee River in Macon County, North Carolina, and does agree with County as provided for hereinafter for such story walk reading boards to be used for public "recreation" as that term is defined by N.C. Gen. Stat. S 160A-352 and to provide recreational  opportunities to the general public at such location; and  WIEEASComydsagre withR Read?Measprovidedforhtereinaferioallow. Read2Me the revocable license toi install, repair, maintain and replace, ifnecessary, ati no charge to County,13 story walk reading boards (t the content and locations ofthes story walk boards aret toreceive: advance approval from the Macon County Manager prior toi installation oft the same )s slightly to the North oftheDog Park SectionoftheGrenwayl located: along thel Little TennesseeRiver inl Macon County, North Carolina, in accordance with the provisions ofN.C. Gen. Stat. $ 153A-449 to carry out the  public purpose ofproviding recreation opportunities to the general public. HERBINAFTER, THE PARTIES DO HEREBY AGREE AS FOLLOWS:  NOW THEREFORE, IN CONSIDERATION OF THE COVENANTS CONTAINED  1. That Read2Me shall install, répair, maintain and replace, if necessary, at no charge unto County,13 story walk reading boards at specified locations ( the content and locations ofthe story walk boards are to receive advance approval from thel Macon County Manager prior to installation of the same ) slightly to the North of the Dog Park Section of the Greenway located along the Little Tennessee River in Macon County, North Carolina and Read2Me does agree with County as provided: forl hereinafter for such story walk reading boards tol be used for public récreation" as that term is defined by N.C. Gen. Stat. $ 160A-352 and to provide recreational opportunities to the general public at such location. In installing the same, Read 2Me, shall at no time damage or interfere with the preservation of Virginia That County does hereby provide unto Read2Me a revocable license toi install, repair, maintain and replace, ifnecessary, at no charge to County, 13 story walk reading boards (the content and locations oft the story walk boards are to receive advance approval from thel Macon County Manager prior to installation of the same )slightly to thel North of the Dog Park Section of the Greenwaylocated: along the Little Tennessee River in Macon County, North Carolina, in accordance with the provisions ofN.C. Gen. Stat. 8 153A-449 to carry out the public purpose of providing recreation opportunities to the general public. Either County or Read2Me may end this Agreement by giving the other 30 days notice in  Spiraea.  2.  3.  writing at the following addresses:  For Read2Me:  2    Read2Me P.O. Box 1362 Franklin, NC 28734 For Macon County: Macon County Attention: County Manager 51 West Main Street Franklin, NC 28734  4.  At the end oft this Agreement, Read2Me shall immediately remove said story walk reading boards and restore the real property oft the County to the condition that it wasi in at the time immediately prior to thei installation oft the same. Should Read2Me fail to do SO within 30 days, then it shall be deemed tol have abandoned said story walk reading boards and County may remove and dispose oft the same without legal consequence. Read2Me shall at all times during this Agreement properly maintain the story walk reading boards in a condition for use as a safe public recreation.  5.  6. This Agreement shall notl be construed to be a lease. 7. Read2Me is an: independent contractor.  8. 9.  County may periodically inspect and monitor Read2Me'sp performance ofi its obligations The laws of the State ofNorth Carolina shall control and govern this Agreement. Any controversy or claim arising out oft this Agreement shall be settled by action instituted in the appropriate Division of the General Court of. Justice inl Macon County, North  hereunder.  Carolina. hereto.  10. This Agreement may be modified only by written agreement executed by the parties 11. That no portion oft the 13 story walk reading boards specified hereinabove shall be installed within the bounds ofany conservation easement: and ini the event that they are, IN WITNESS WHEREOF, the parties have made and executed this Agreement the day  Macon County reserves the right to remove the same at any time.  and year first above written.  3    Read2Me, an Unicorporated. Association with 501(c)(3) tax status President and Authorized Signatory of"Read2Me"  By:  Franklin, NC28734  Macon County By: County Manager  4    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 14, 2017 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Consent Agenda  DEPARTMENT HEAD COMMENTS/RECOMMENDATION: A. Minutes - Consideration of the minutes from the October 10, 2017 regular B. Finance = Consideration of budget amendments #66 through #77, per C. Tax releases - Consideration of tax releases for October 2017 in the amount of D. Tax refund - Consideration ofa tax refund to Edward. J. Moore in the amount of $393.94 following the settlement of a tax appeal case before the state Property  meeting, per Attachment 12A. Attachment 12B.  $991.36, per Attachment 12C.  Tax Commission, per Tax Administrator Richard Lightner.  E. Health Department fees - Consideration ofa list of fee changes approved by the Macon County Board ofHealth on October 24, 2017, per Attachment 12E. F. Ad valorem tax collection report - No action is necessary. Attachment 12F. COUNTY MANAGER'S COMMENTSRECOMMENDATION:  Attachments X Yes Agenda Item 12 (A)(B) (C)(E)and (F)  No    MACON COUNTY BOARD OF COMMISSIONERS  OCTOBER 10, 2017 MINUTES  Chairman Tate called the meeting to order at 6:00 p.m. and welcomed those in attendance. All Board Members, the County Manager, Deputy Clerk, Finance Director, County Attorney, members of the news media and interested citizens ANNOUNCEMENTS: Those in attendance watched a video from the North Carolina Association of County Commissioners (NCACC) that provided an update on recent NCACC activities. The County Manager raised the issue of a possible joint meeting between the commissioners and the board members of the towns of Franklin and Highlands during November. There was discussion ofl holding the meeting at the newly renovated Robert C. Carpenter Community, Building, as well as discussion of some type of "opening ceremony" for the facility. The County Manager also pointed out that the Southwestern Commission is working parallel to the county's broadband committee and has developed a broadband survey, a link to which will be featured on the county's website. He said this was "an excellent tool" and urged all of the county's MOMENT OF SILENCE: Chairman Tate asked those in attendance to observe PLEDGE TO THE FLAG: Led by Commissioner Gillespie, the pledge to the flag  were present.  residents to take the survey. ar moment of silence. was recited.  PUBLIC COMMENT PERIOD: No one signed up to speak.  ADDITIONS, ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion by Commissioner Gillespie, seconded by Commissioner Beale, the board voted unanimously to make additions to and approve the agenda as To add discussion of Veterans Day events and the unveiling of the Charters of Freedom monuments under Reports and Presentations as the To add consideration of the 2018 holiday schedule as the new Item 11(C)  adjusted, as follows:  new Item 9(B), per Commissioner Shields. under New Business, per the Deputy Clerk.  Minutes 10.10.17 Page 1 of6    To add consideration of the reappointment of Brett Murphy to the Economic Development Commission (EDC). as an addition to Item 13(B) To add discussion of a possible grant for wastewater treatment at Nantahala School as the new Item 11(D) under New Business, per the To add a brief report stemming from the recent Rural Planning Organization (RPO) meeting as the new Item 9(C) under Reports and  under Appointments, per the Deputy Clerk.  County Manager.  Presentations, per Commissioner Beale.  COMMUNITY ADVISORY COMMITTEE APPOINTMENT PROCESS: Sarajane Melton, the Area Agency on Aging Administrator with the Southwestern Commission, told the board there was a new appointment process for individuals serving on the Community Advisory Committee (CAC). She also introduced Larry Reeves, who is the Regional Long Term Care Ombudsman for the Southwestern Commission. She explained that due to legislation known as House Bill (HB) 248, the process for appointing CAC members had become much more involved, noted that no appointments were necessary at this time, and that there are five long-term care facilities in Macon County. Mr. Reeves explained that under the new process, when a vacancy occurs, he will notify the county of it, and the commissioners will then nominate a person to fill it, who will be vetted as to service and possible conflicts of interest and then trained. Once all of that is completed, the county will be asked to designate" that individual to serve for an initial appointment of one-year. Ifall goes well, then a three-year appointment can follow. Under the new law, Mr. Reeves noted there is now a way to remove someone from the CAC if needed. He concluded by saying that no action was necessary at this time. Commissioner Beale commented that it was already difficult enough to get people to serve on VETERANS DAY UPDATE: Commissioner Shields shared details for the upcoming Veterans Day celebration on Saturday, November 11th, including a parade in downtown Franklin at 10:30 a.m., followed by a musical program at 11 a.m. at the gazebo on the town square. He said the program would then transition" across the street to the courthouse plaza for the unveiling of the RURAL PLANNING ORGANIZATION UPDATE: Commissioner Beale gave a brief report from the Rural Planning Organization (RPO) meeting held recently in Bryson City concerning planned road projects in the county. He pointed out the following items: (1) continued work on the climbing lanes on US 64 going toward Clay County, (2) getting the North Carolina Department of Transportation (NCDOT) to move up the priority on replacing the bridge on Belden Circle behind the new Ingles supermarket, (3) making improvements to  the CAC now.  Charters of Freedom monuments. No action was necessary.  Minutes 10.10.17 Page 2 of6    Buck Creek Road a top priority, (4) having planned improvements to US 441 South moved up in the schedule to 2018, and (5) asking for the resurfacing of US 441. He also noted that Brian Burch will become the new NCDOT division engineer after December of this year and that the replacement of the town bridge over the Little Tennessee River is 18 percent complete and the project is RESOLUTION APPROVING DOCUMENT CHANGES TO ALLOW USE OF BOND PROCEEDS FOR LANDFILL EQUIPMENT: The Finance Director said she had contacted attorney Bob Jéssup with Sanford Holshouser regarding the use of bond proceeds from the new landfill construction project to purchase landfill equipment, and received approval to move forward. Solid Waste Director Chris Stahl then passed out copies of a memo outlining his need for an excavator and one or possibly two steep-slope mowers. (Ac copy of the memo is attached (Attachment 1 and is hereby made a part of these minutes.) Mr. Stahl explained the need for the excavator to clean out five new sedimentation basins that had been constructed to manage the stormwater from the newly constructed cell, which also created some 20 acres of new slopes that must be maintained. He told the board that in total, there are approximately 50 acres of steep slopes to be mowed. With a total estimated cost of just less than $304,000, Mr. Stahl said both the state Local Government Commission (LGC) and Entegra Bank, the lender, are okay with this use of the funds. Chairman Tate questioned ifit would be better to contract with someone to do this work, and Commissioner Gillespie also mentioned the option to outsource" the mowing. This led to a lengthy discussion. During this time, Mr. Stahl noted that he was considering autonomous, remote-controled mowers due to the safety issue, and explained that woody vegetation could not be allowed to grow on those slopes. He told the board members that what they would be approving at this time was the county's ability to buy the equipment, as the actual purchases would have to go through the bid process. This led to further discussion about the timing of the purchases. Commissioner Gillespie asked Mr. Stahl to "go back and look at contracting the mowing." The Finance Director pointed out that any purchase must come back to the board for final approval. Upon a motion by Commissioner Higdon, seconded by Commissioner Beale, the board voted 4-1, with Commissioner Gillespie opposing, to approve the "Resolution approving document changes to allow County to use bond proceeds for landfill equipment," a copy of which is attached (Attachment2) SOUTH MACON ELEMENTARY SCHOOL: Commissioner Beale explained that South Macon Elementary School has exceeded its official student capacity, prompting the need for an addition to the facility. With a tentative need for six new classrooms, or about 9,700 additional square feet of classroom space, and 1,200 square feet of additional cafeteria spaçe, Commissioner Beale said he  on schedule. No action was necessary.  and is hereby made a part of these minutes.  Minutes 10.10.17 Page 3 of6    was seeking authorization from the board to allow the Macon County Board of Education to obtain the necessary quotes for architectural services. The County Attorney and Finance Director both pointed out that the school board will need to send out a request from proposals (RFP) for those services. The County Attorney also noted the need for an interlocal agreement with the school board. Following additional discussion, Commissioner Beale made a motion to grant the board of education members the necessary authority, and it was séconded by Commissioner Shields. During discussion, Commissioner Higdon questioned Todd Gibbs;. the school system's Auxiliary Services Director, about transferring students to' other schools or perhaps changing the district lines. Mr. Gibbs responded that other elementary schools are also at capacity, and adjusting districts would affect all of the others. The board voted 2018 HOLIDAY SCHEDULE: Upon a motion by Commissioner Gillespie, seconded by Commissioner Shields, the board voted unanimously to approve the 2018 Holiday Schedule for county employees as presented, a copy of which is attached (Attachment 3) and is hereby made a part of these minutes. WASTEWATER TREATMENT AT NANTAHALA SCHOOL: The County Manager initiated the discussion by explaining that the wastewater treatment system at Nantahala School was in need of a complete overhaul and that grant funding was available to do SO. He said that Macon County Housing Director John Fay had been through this process many times and had been working with Mr. Gibbs from the school system to get the application ready to go. Mr. Gibbs stated that certain Community Development Block Grant (CDBG) funds were aimed at infrastructure for schools, but said the money is awarded to the county, not the school system. Mr. Fay explained that October 31st was the deadline for the application, and that the board needed to officially assign someone to represent the county, and it did not have to be a county employee and could be Mr. Gibbs. The other official action is that a public hearing be held, and Mr. Gibbs said that Macon County Schools Superintendent Chris Baldwin was in Nantahala conducting that hearing tonight and raised the issue of the board of commissioners adopting the minutes of that hearing. He said the county would be applying for $200,000 with no required county match. The County Attorney had a number of questions regarding the details of the application process. The County Manager suggested that the County Attorney be allowed to review the grant application and the public hearing process, and ifr needed the board could call another meeting prior to October 31st. Following additional discussion, and upon a motion by Commissioner Gillespie, seconded by Commissioner Beale, the board voted unanimously to appoint Mr. Gibbs as  unanimously to approve the motion as presented.  the county's representative on the project/grant application.  Minutes 10.10.17 Page 4 of6    CONSENT AGENDA: Upon a motion by Commissioner Higdon, seconded by Commissioner Beale, the board voted unanimously to. approve the items on the consent agenda as follows: the minutes of the September 12, 2017 regular meeting; the following budget amendments: #56 for the Health Department to allocate $37,500 in additional Tobacco Settlement money received from the state; #57 for the Sheriff's Department to allocate $2,843 in insurance settlement funds for vehicle repairs; #58 for the Health Department to allocate $867 where the Macon County Humane Society prepaid for three doses of rabies vaccines; #59 for Senior Services to appropriate an additional Home Community Care Block Grant allocation; #60 for the Health Department to allocate $11,310 in additional health promotion funds; #61 for the Department of Social Services to appropriate $279 in additional SHIPP revenue; #62 for Emergency Services to appropriate $1,000 from a donation. (Copies of the amendments are attached); tax releases for the month of September in the amount of $3,022.93. (Copies of the releases are on file in the Deputy Clerk's office); monthly ad valorem tax collections report (no action necessary). APPOINTMENTS: (1) Community Funding Pool: The County Manager provided an update on the process of essentially reconstituting the 12-member task force that makes recommendations for distributing money from the Community Funding Pool. He explained that he planned to have applications for all 12 slots to present to the board at the November regular meeting. No action was taken. (2) Economic Development Commission: (A) Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to accept the. Franklin Town Council's reappointment of Council member Barbara McRae as the town's representative on the Economic Development Commission (EDC). (B) Upon a motion by Commissioner Gillespie, seconded by Commissioner Higdon, the board voted unanimously to accept the nomination of the Highlands Area Chamber of Commerce to reappoint Bill Futral to serve another term as its representative on the EDC. (C) Upon a motion by Commissioner Gillespie, seconded by Commissioner Shields, the board voted unanimously to accept the appointment of the Franklin Chamber Board to have Jim Breedlove serve as the representative of the Franklin Area Chamber of Commerce on the EDC. (D) Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to reappoint Brett Murphy to the EDC. All four terms of  appointment are for three years each.  Minutes 10.10.17 Page 5 of6    ADJOURN: With no other business, and at 7:24 p.m., upon a motion by Commissioner Beale, seconded by Commissioner Gillespie, the board voted  unanimously to adjourn.  Derek Roland  Jim' Tate Board Chairman  Ex Officio Clerk to the Board  Minutes 10.10.17 Page 60 of6    MACON/COUNTY; BUPGET AMENDMENT  AMENDMENTE 67 FROM: RobertL Holland DEPARTMENT: ACCOUNT 11-3850-4458-00, 11-4310-5560-24  Sheriff DESCRIPTION General Fund Donations Special Funds  EXPLANATION: Donation, for K9 unit:  INCREASE $28,000.00 $28,000.00  DECREASE  REQUESTEDBYDEPARIMENTHFAD. nose :  RECOMMENDED BY FINANCEORHICER APPROVED BY COUNTY MANAGER  AINbAL  ACTION-BY BOARD OF COMMISSIONERS Th mihrg APPROVED. AND ENTEREDON! MINUTESDATED.  CLERK    MACON COUNTY BUDGET  AMENDMENTI las FROME DEPARTMENTE EXPLANATIONB  ORIGINAL John Fay HOUSING  NEW BUDGET  ACCOUNT 514090 614090-550001 514090-550201 514090-550203 514090-550204 514090-550205 514090-550206 514090-550207 514090-550701 514090-55106 514090-556011  DESCRIPTION PNC11-2017-NEW  LINE ITEM BUDGET 390 29  Salary Medicare/FICA Hospitalization Unemployment Insurance Workmen's Compensation Life Insurance Retirement General County 401K PNC Admin PNC Operating Supplies  1 29 8 43 10,000 10,500 10,500 Les   513831-447250 PNGI HEALTHY HOUSINGIGRANIE  Totall  REQUESEUbYDEARNIENT HEAD EECONMECEDEYEVICE OFFICER APPROVEDI BY COUNTY MANAGER ACTIONBY BOARD OF COMMISSIONERS APPROVEDANDENEREDS ONN MINUTES DATED  MiAgenlw  CKERK  MC.j1,8-2016    MACON COUNTY, BUDGET AMENDMENT  AMENDMENTE6Y FROMS M.CHRIS STAHL DEPARTMENT: SOLID-WASTE  EXPLANATIONE FY17-18, WEJ RECEIVED THE INSURANCE SETTLEMENT ONTHE  KEENER TRUCK ACCIDENT.  ACCOUNT 60:3839 485000: 60 4724 556605  DESCRIPTION  INCREASE 3851 3851,  DECREASE  INSURANCE SETTLEMENT EQUIPMENT MAINTENANCE  REQUESTED! BY DEPARTMENTHEAD Tf im  h  RECOMMENDED BY FINANCE OFFICER berihdbaa ACTION BY BOARDOF COMMISSIONERS whi mzehing APPROVED AND ENTERED ON MINUTES DATED  APPROVED BY COUNTYI MANAGER  CLERK    MACON: COUNTYAUDGETAMEDMENT AMENDMENT# PEPARTMENT EXPLANATION ACCOUNT  no EnmergensyMansgement appropriationt fromf fund balance. DESCRIPTION  Appropriate: $100,637fund balance to disburse funds tot the fire. districts from the 2016 wildfire relmbursement from the State of NG. Funds weres shown as accounts receivable ihl last FY sot that's whyt this Isan  INCREASE DECREASEL 100,637 100,637  113840 417900FUND BALANCE: APPROPRIATED 114375 560904 DISASTER RECOVERY ACT 2016  REQUESTED. BY DEPARTMENT HEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER APPROVED & ENTERED ON MINUTES DATED  PL  ACTION BY BOARD OF COMMISSIONERS 1414417 meting  CLERK    MACON COUNTY BUDGET AMENDMENT  Date:  10/18/2017  AMENDMENT# nL DEPARTMENT: HEALTH  Decrease inl Healthy Mothers! Healthy Children Block Grant Funds  ACCOUNT 115155-555106 113511-436026  DESCRIPTION Maternal Health- Contracted: Services Maternal Health- State  INCREASE.  DECREASE $ 7,105.00 $ 7,105.00  REQUESTED BY DBPARIMENTHEAD. RECOMMENDED BY FINANCEOFFICER APPROVED BY COUNTY MANAGER:  dienet  ACTION.BY BOARDOR COMMISSIONERS Mpmahy APPROVEDAND: ENTEREDIONI MINUTES DATED  CLERK    MACON COUNTYBUDGET AMENDMENT  Date:  10/18/2017  AMENDMENTH M2 DEPARTMENT: HEALTH  Decreas ini the Healthy-Mothers' Healthy Children Block Grant Funds  ACCOUNT 113511-438509 115156-550001 115155-555106 115156-550001  DESCRIPTION Child Health- State Ghild Health- Salary Child Health- Salary  INCREASE  DECREASE $ 3,500,00 $ 3,500.00 $ 3,500.00  Maternal Health- Contracted Services  $ 3,500.00  REQUESTED: BY DEPARTMENTI HEAD RECOMMENDED BY FINANCE OFFICER APPROVED: BY COUNTY MANAGER  Beunbe  ACTION BY BOARDOF COMMISSIONERS t4imechny APPROVED AND ENTERED ON MINUTES DATED  CLERK    MACON COUNTY: BUDGET: AMENDMENT  Date:  10/18/2017  AMENDMENT # 33 DEPARTMENT: HEALTH  EXPLANATION: Increased demand for flu vaccines (High Dose).  ACCOUNT 115145-565001 113511-438528  DESCRIPTION Flu Vaccine Problem Flu Vaccine Problem  INCREASE $ 9,000.00 $ 9,000.00  DECREASE  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCEOFFICER APPROVEDI BY COUNTYMANAGER  Fhuma  ACTION BY BOARDOF COMMISSIONERS Wnmny APPROVED, AND ENTEREDON MINUTES DATED  CLERK    MACON: COUNTY BUDGET AMENDMENT  Date:  10/18/2017  AMENDMENTE 74 DEPARTMENT: HEALTH  BCCCP Agreement Addendum for FY18 awarded only; $20,655.00 to) Macon County which is $8670,00 less than we budgeted. We aré using money in Maternal Health- Contracted Services to çover the loss in BCCCP.  ACCOUNT 113511-438013 115141-555106 115155-555106 115141-555106;  DESCRIPTION BCCCP- State BCCCP- Contracted Services Maternal Health- Contracted. Services BCCCP- Contracted Services  INCREASE  DECREASE $ 8,670.00 $ 8,670.00 $ 8,670.00  $ 8,670.00  REQUESTED: BY DEPARMENTHEAD.  RECOMMENDED BYJ FINANCE OFFICER Danks  APPROVEDBY COUNTY MANAGER  ACTIONBY BOARD OF COMMISSIONERS 44n 7mahy APPROVEDAND ENTEREDONMINUTES, DATBD  CLERK    MACONICOUNTY, BUDGET AMENDMENT  Date:  10/18/2017  AMENDMENT n5 DEPARTMBNT: HEALTH  Wereceived: new Agreement Addendum with reduction: in funding for Wisewoman,  ACCOUNT 13511-436023 115140-556011  DESCRIPTION Wisewomen Redénue Wisewomen- Operating Supplies  INCREASE  DEÇREASE $ 2,641:00 $ 2,641.00  REOUESTED! BY DEPARTMENT: HEAD RECOMMENDED: BY FINANCE OFFICER APPROVEDBY COUNTY MANAGER ACTION BY OARDOFCOMMISSOAERS APPROVED. ANDI ENTERED.ONI MNUTESDATED  Mombnl  figl mubw  CLERK,    MACON COUNTY BUDGET AMENDMENT  Date:  10/18/2017  AMENDMENTYAb DEPARTMENT: HEALTH  Maçon County Public Health. reçeived new grant monies (MAP- Medical, Access Program).  ACCOUNT  DESCRIPTION  INCREASE $ 43,500.00 $ 43,500.00  DECREASE  115155- 565032 Maternal Health- MAP 113511- 438505 Medical Access Program (MAP)  REQUESTEDBY DEPARTMENTHEAD. 9 RECOMMENDEDBYFINANCE OFFICER APPROVEDBY COUNTY MANAGER  sumibret  ACTION BY BOARD OF COMMISSIONERS yein mahf  APPROVED: ANDJ ENTERED ON MINUTES DATED:  CLERK    MACON COUNTY: BUDGET AMENDMENT MENDMENT, #7 DEPARTMENT: HEALTH E :  Date:  11/7/2017  EXPLANATION: Additional FY 16Cost Settlement revenues' tol be expended inj programs earned: and can not be used) to supplant County funds, These funds are being utilized to support: salary increase approved by County Manager for  contracted. Family. Nurse Practitioner, Admin and Lab servicés,  ACCOUNT 113511-438551 115144-555106 115110-559700 115110-556011 115110-558901 115148-555106  DESCRIPTION: Medicaid Cost Settlement Funds Adult Health Contracted Services Admin- Non- Capital Admin-Operating Supplies. Admin- Travel Lab- Contracted Services  INCREASE $ 40,065.00 $ 23,000,00 $ 7:,065.00 $ 2,000.00 $ 2,000.00: $ 6,000.00  DECREASE  REQUESTED! BY/DPARIMENTHEAD RECOMMENDED BYI FINANCE APPROVED: BY COUNTY MANAGER  Suendhly  OFFICER  ACTION) BY BOARD OF COMMISSIONERS Mamekiy APPROVED. AND ENTEREDONT MINUTESI DATED  CLERK    Macon County" Tax Office 5West Main Street Franklin, NG 28734  Phone: (828)349-2149 Fax: (828)349-2564: imcdowell@macomacars  TO: FROM: DATE: RE:  MACON COUNTY COMMISSIONERS Macon County Tax Office Teresa McDowell, Tax Collections Supervisor November 3r, 2017 Releases  Attached please find the report of releases for real estaté that requirè your approval in order to continue with the process of releasing these amounts from the tax accounts.. Please feel free to contact me if you should. have any questions regarding these releases. The report of releases formatted in  phabstalonderhataed.  AMOUNT OFI RELEASES FORC OCTOBER,2017: $991.36    R  4  888 8888 de 0000  88 0  888 ; a  68 de 88 d0 e8 o  88888 0  ESs  :    Approved by Board of Health 10/24/2017 Rotarix (ROTARIXI isay vaccine indiçated fort the prevention ofr rotavirus gastroenteritis caused byG G1 andi non-Git types (G3, G4, and G9) when administered: asa 2-dose series. ROTARIXI isa approved for use ini infants 6 weeks to 24 weeks of age. Twinrix TWINRIXI isav vaccinei indicatedi for active immunization: against disease caused by hepatitisA A virus andi infection by alll known, subtypes of hepatitis Bv virus. TWINRIXI is approvedi for usei inj persons 18 HPV9 Human Papillomavirus HPVI vaccination can protect people from serious cancers later inl life MMR Measles Mumps and Rubella Pneumonia MMRV- Measles Mumps Rubella and Varicella Varicella - Chickenpox Zostavax Shingles Dtap Diptheria Tetanus pertussis vaccine recommendedi for children 6 years andy younger DT- Diptheria Tetanus PPD -TB Skin Test Skyla IUD (smal!) Skyla IUD Mediçaid Kyleena IUD(hormone releasing IUD) Kyleena IUD Medicaid Mirena IUD Mirena IUD Medicaid Depo Injection Nexplanon implant Nexplanon Medicaid Paragard IUD HPV, High risk Test #507301 HPV, geno type 16/18 Test #507460 HPV, Pap rfx 16/18 Test #192197 Rosephin 250mg (treatment of bacterial infection  Code  Description  Current Proposed Fees  Fee  90681  New  115  90636 90714 90651 90707 90732 90710 90716 90736 90700 90702 86580 J7301 J7301UD Q9984 Q9984UD J7298 J7298UD J1050 J7307 J7307UD J7300 87624 87624 87624 J0696 J0561  years of age or older. (1) Td Tetanus-Diptheria  70 31 182 65 83 182 111 199 25 New 6 New New New New 279 279 14 364 364 226 New New New New 2.50/unit New  81 39 205 75 97 198 124 230 31 58 7 800 376 900 543 350 311 20 500 364 250 33 80 54 .25/unit  Bicillin antibiotic        MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 10, 2017 DEPARTMENT/AGENCY: Governing Board SUBJECTMATTER: Appointments COMMENTS/RECOMMENDATION:  (A) Community Funding Pool - The County Manager will have (B) Highlands Tourism Development Committee Per Chairman Tate, the Highlands Tourism Development Committee is proposing two new members (1) Brian Stiehler, a Town of Highlands Commissioner who would serve as the town's representative and (2) Laura Huerta representing Lakeside Restaurant, who would be an at- (C)Planning Board = Per Chairman Tate, consideration of Andrew Bowen, the Town of Highlands Planner/Zoning Administrator, to fill  recommendations for appointments at the meeting.  large member taking the place of Wolfgang Green.  the Highlands area slot on the county planning board.  Attachments  Yes XNo  Agenda Item 13(A) (B)and (C)    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 14, 2017 DEPARTMENT/AGENCY:  Governing Board/County Attorney  SUBJECT MATTER: Closed Session COMMENTS/ECOMMENDATION:  The County Attorney has asked for a closed session in order to preserve the  attorney/client privilege.  Attachments Agenda Item 14  Yes X No    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 14, 2017 DEPARTMENT/AGENCY: SUBJECT MATTER:  Governing Board Joint meeting and presentation  COMMENTS/RECOMMENDATION:  The board can recess until Tuesday, November 28th at 6 p.m. at the Robert C. Carpenter Community Building for the purpose of (1) holding a joint meeting with the town boards of Franklin and Highlands, (2) to hear a presentation to inform elected officials with regard to the opioid crisis and to aid in support and development ofa community action plan, and (3) to take  up any other business as needed.  Attachments Agenda Item 15  Yes X No