February 20, 2024 Pagelof5 TUESDAY,FEBRUARY 20, 2024 TOWN OF SAWMILISREGULAR COUNCIL MEETING 6:00PM COUNCIL PRESENT Mayor Keith Warren Clay Wilson Bobby Mosteller Rebecca Johnson Melissa Curtis COUNCIL ABSENT Joe Wesson STAFF PRESENT Chase Winebarger Julie A Good Terry Taylor Kelly Melton CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately 6:10pm. INVOCATION: Pastor Tony Harris gave the invocation. PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance. ADOPT AGENDA: Mayor Keith Warren asked for ar motion to adopt the February 20, 2024 Clay Wilson made a motion, and Melissa Curtis seconded, to adopt the February 20, 2024 Agenda. Agenda. All were in favor. APPROVE JANUARY 16, 2024 REGULAR MEETING MINUTES: Mayor Keith Warren asked for ai motion to approve the January 16, 2024 regular meeting minutes. Clay Wilson made a motion, and Rebecca Johnson seconded, to approve January 16, 2024 regular meeting minutes. All were in favor. APPROVE FEBRUARY 6, 2024 REGULAR MEETING MINUTES: Mayor Keith Warren asked for ar motion to approve the February 6, 2024: regular meeting minutes. Clay Wilson made a motion, and Rebecca Johnson seconded, to approve February 6, 2024 regular meeting minutes. All were in favor. February 20, 2024 Page 2 of5 APPROVE FEBRUARY 6, 2024 BUDGET RETREAT MINUTES: Mayor Keith Warren asked for a motion to approve the February 6, 2024 budget retreat minutes. Clay Wilson: made a motion, and Rebecca. Johnson seconded, to approve the February 6, 2024 budget retreat minutes. All were in favor. PUBLIC HEARING: TEXT AMENDMENT: OPEN PUBLIC HEARING: Mayor Keith Warren asked for a motion to open the public Melissa Curtis made a motion, and Clay Wilson seconded, to open the publiƧ hearing. All hearing. were in favor. STAFF COMMENTS/RECOMMENDATIONS: Town Attorney Terry Taylor stated that a text amendment has been completed to make minor changes to clarify language and particular sections ofthe existing Watershed ordinance. This is anything from small changes that clarify language and particular ordinances with just minor changes. Mostly all changes that are being recommended, were recommended by the state model ordinance. PUBLIC COMMENT: No one wished to speak. CLOSE PUBLIC HEARING: Mayor Keith Warren asked for a motion to close the public Boby Mosteller made ai motion, and Melissa Curtis seconded, to close the public hearing. All hearing. were in favor. COUNCIL ACTION: Clay Wilson made ai motion, and Rebecca Johnson seconded, to approve the text amendment to the Town of Sawmills Watershed Ordinance. All were in favor. PUBLICCOMMENT: Mayor Keith Warren asked: lifanyone had any questions or comments at this time. No one wished to speak. February 20, 2024 Page 3 of5 RECOGNITIONS: FEBRUARY RECYCLE REWARDS WINNER: Mayor Keith Warren announced Jeff Feid as thel February Recycle Rewards Winner. A credit offorty dollars ($40.00) will be added to the current sanitation bill. No Council action was required. FINANCIAL MATTERS: UNIFORM GUIDENCE CONFLICT OF INTEREST POLICY: Mayor Keith Warren stated that stated Uniform Guidance is a set ofrules and regulations that serves as a framework for grants management applicable to the use of federal funds. Uniform Guidance requires the following policies be approved by the Governing Board: 1. Uniform Guidance Conflict of Interest Policy- for the Council's consideration at the 2. Uniform Guidance Procurement Policy - adopted on 9/18/2018 - No changes are Clay Wilson made a motion, and Rebecca Johnson seconded, to approve the Uniform February 20th meeting recommended. Guidance Conflict ofInterest Policy. All were in favor. CALDWELL COUNTY SCHOOLS DONATION REQUEST: Mayor Keith Warren stated that as ofDecember 31, 2023 that the Caldwell County Schools requested a donationI the amount of fourteen thousand dollars ($14,000.00). Clay Wilson made a motion, and Melissa Curtis seconded, to give a donation in the amount offourteen thousand dollars ($14,000.00) to the Caldwell County Schools. All were in favor. FUBLICCOMMENT: Mayor Keith Warren askedifanyone had any questions or comments at this time. No one wished to speak. February 20, 2024 Page 4 of5 UPDATES: FEBRUARY CODE ENFORCEMENT REPORT: Town Code Enforcement Officer Curt Willis stated that there are seven (7) code enforcement cases that are open. No Council action was required. TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following updates: Town Manager Chase Winebarger stated that Republic Services picks up sanitation on public and private streets in the Town of Sawmills because that is what the Town did when it picked up sanitation itself. Town Manager Chase Winebarger stated that Republic Services usually does not pick up sanitation on private streets. Town Manager Chase Winebarger stated that there are a few streets that are hard for the Republic Service truck to get up, specifically, Crystal Drive. Town Manager Chase Winebarger stated that in the near future, that the Republic Services truck will not be going up Crystal Drive, and the residents on that street will be required to bring their sanitation cans to US Highway 321A for pick up. Town Manager Chase Winebarger stated that the Town will check private streets on an as needed basis to see if the Republic Services truck has any issues on the street, andi ifs so, then more private streets Town Manager Chase Winebarger stated that School Resource Officer Adam Minor had ai tumor removed from the base ofhis brain and that the Caldwell County Sheriff's Department is selling raffletickets to help with some ofthe costs that School Resource Officer Adam Minor is incurring due to the prolonged hospital stay. Town Manager Chase Winebarger asked Council if there were any objections in raffle tickets being Town Manager Chase Winebarger stated that he had spoken with Gary Bolick, the owner of the building on Sawmills School Road that is being rented to a: motorcycle club. Town Manager Chase Winebarger stated that Gary Bolick had received the code enforcement letters and stated that the building should be vacated in the next few will need to bring their sanitation cans to public streets. sold at' Town Hall. No one had any objections. weeks. CLOSED SESSION PURSUANT TO N.C.G.S. $143.318-11(A)0): Mayor Keith Warren Clay Wilson made a motion, and Rebecca Johnson seconded, to go into closed session pursuant to N.C.G.S. S 143.318-11(a)3) at approximately 6:33pm. All were in favor. Clay Wilson made a motion, and Rebecca Curtis seconded, to come out of closed session at asked for a motion to go into closed session. approximately 7:11pm. All were in favor. February 20, 2024 Page 5of5 COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn. Clay Wilson made a motion, and Rebecca Johnson seconded, to adjourn the meeting. All were in favor. The meeting was adjourned at approximately 7:19pm. P CARDV % Kuiulane Keith Warren, Mayor Joo A. Good, Town Gerki Pas