AGENDA Sawmills Town Hall Tuesday, July 16, 2024 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment  Mayor. Keith Warren Mayor Keith Warren Mayor. Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor. Keith Warren Town Manager Chase Winebarger Mayor Keith Warren Mayor. Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren  A.J June 18, 2024 Regular Meeting Minutes B.J June 18, 2024 Closed Session Meeting Minutes  7. Public Hearing: Text. Amendment for Nonconforming Manufactured Homel Parks A. Open Public Hearing B. SlatfCommentsyRecommendations .Public Comment D. Close Public Hearing E. Council Action 8. Public Hearing: Text Amendment for Accessory Building Location on Lakefront Lots A. Open Public Hearing B. Staff CommenyRecommendtons C. Public Comment D. Close Public Hearing E. Council Action 9., Recognitions: A. Recycle Rewards 10. Finance:  A. Request fora al Donation to South Caldwell High School B. Financial Report as of. June 30, 2024 C. Capital Improvement Program (CIP)  11. Discussion:  A. Utility Construction Agreement with North Carolina Department of Mayor Keith Warren  Transportation 12. Public Comment 13. Updates:  Mayor Keith Warren Mayor Keith Warren Town) Manager Chase Winebarger Mayor Keith Warren  A. Code Enforcement Report B. Town Manager Updates C Council Comment    14. Closed Session: N.C.G.S. $143-318.11(a)03)  Mayor Keith Warren Mayor Keith Warren  15. Adjourn    June 18,2024 Page 1 of5  TUESDAYJUNE 18, 2024  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00PM  COUNCIL PRESENT Melissa Curtis, Mayor Pro Tem Clay Wilson Bobby Mosteller Rebecca. Johnson Melissa Curtis COUNCIL ABSENT Mayor Keith Warren Joe Wesson  STAFF PRESENT Chase Winebarger Julie A Good Paul Culpepper  CALL TO ORDER: Mayor Pro Tem Melissa Curtis called the meeting to order at  approximately 6:03pm.  INVOCATION: Pastor Danny Wright gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Pro Tem Melissa Curtis led the Pledge of Allegiance. ADOPT AGENDA: Mayor Pro Tem Melissa Curtis asked for a motion to adopt the June 18, Bobby Mosteller made a motion, and Clay Wilson seconded, to adopt the June 18, 2024  2024 Agenda.  Agenda. All were in favor.  APPROVE MAY 21, 2024 REGULAR MEETING MINUTES: Mayor Pro Tem Melissa Curtis asked for a motion to approve the May 21, 2024 regular meeting minutes. Clay Wilson made a motion, and Rebecca Johnson seconded, to approve the May 21, 2024  regular meeting minutes. All were in favor.  PUBLIC COMMENT: Mayor Pro Tem Melissa Curtis asked if anyone had any questions  or comments at this time.    June 18, 2024 Page 2of5  No one wished to speak.  PUBLIC HEARING: FY 2024/2025 BUDGET  OPEN PUBLIC HEARING: Mayor Pro Tem Melissa Curtis asked for a motion to open the Clay Wilson made a motion, and Bobby Mosteller seconded, to open the public hearing. All  public hearing. were in favor.  STAFF COMMENTS/RECOMMENDATIONS: Town Manager Chase Winebarger stated that the budget is balanced as required by the NCI Local Government Budget and Fiscal Control Act. The Town's overall budget for FY 2024-2025 totals four million five hundred three thousand eight hundred sixty-seven dollars ($4,503,867.00). A few highlights ofthe proposed budget include no property tax increase; two-point five percent (2.5%) increase in water and sewer: rates; no increase in sanitation fees; maintains current levels of  services to citizens.  PUBLIC COMMENT: No one wished to speak.  CLOSE PUBLIC HEARING: Mayor Pro Tem Melissa Curtis asked for a motion to close Clay Wilson made ai motion, and Rebecca Johnson seconded, to close the public hearing. All  the public hearing. were in favor.  COUNCIL ACTION: Clay Wilson made a motion, and Melissa Curtis seconded, to adopt the FY 2024/2025 Budget, the FY 2024/2025 Budget Ordinance and the FY 2024/2025 Fee  Schedule. All were in favor.  PUBLIC HEARING: VOLUNTARY ANNEXATION FOR PARCEL NCPIN  2776185163 AND NC PIN 2776179748  OPEN PUBLIC HEARING: Mayor Pro Tem Melissa Curtis asked for a motion to open the Clay Wilson made a motion, and Bobby Mosteller seconded, to open the public hearing. All  public hearing. were in favor.  STAFF COMMENIS/RECOMMENDATIONS: Mayor Pro Tem Melissa Curtis stated that the Town of Sawmills had received a petition for Voluntary Annexation from Ruth K.    June 18, 2024 Page3of5  Bolick Property, LLC, address of4 4016 Lower Cedar Valley Road, specifically identified at NCPIN: 2776185163 consisting of 16.43 acres and Voluntary Annexation from Mark H. Terry, and wife, Heidi H. Terry, address of 4054 Lower Cedar Valley Road, specifically identified at NCPIN: 2776179748 consisting of7.11 acres. Mayor Pro Tem Melissa Curtis stated that the property to be annexed was in the Town of Hudson ETJ, and the Town of Hudson and the Town of Sawmills have entered into an Annexation Agreement whereby the Town ofHudson would not seek to voluntary annex the parcel located at the intersection of Lower Cedar Valley Road and Hickory Boulevard, address of4016) Lower Cedar Valley  Road.  PUBLIC COMMENT: No one wished to speak.  CLOSE PUBLIC HEARING: Mayor Pro Tem Melissa Curtis asked for a motion to close Clay Wilson made a motion, and Rebecca Johnson seconded, to close the public hearing. All  the public hearing. were in favor.  COUNCIL ACTION: Clay Wilson made a motion, and Rebecca Johnson seconded to adopt the Annexation Ordinance for Ruth K. Bolick Property, LLC, address of 4016Lower Cedar Valley Road, specifically identified at NCPIN: 2776185163 consisting of 16.43 acres and Voluntary Annexation from Mark H. Terry, and wife, Heidi H. Terry, address of4054 Lower Cedar Valley Road, specifically identified at NCPIN: 2776179748 consisting of7.11 acres to  be effective June 18, 2024. All were in favor.  RECOGNITIONS:  JUNE RECYCLE REWARDS WINNER: Mayor Pro Teml Melissa Curtis announced Scott Barry as the June Recycle Rewards Winner. A credit of forty dollars ($40.00) will be added  to the current sanitation bill. No Council action was required.  PLANNING:  CALL FOR PUBLIC HEARING FOR TEXT AMENDMENT FOR NONCONFORMING MANUFACTURED HOME PARKS: Town Planner Dustin Millsaps stated that this text amendment is to include language that specifies stricter guidelines for nonconforming manufactured home parks. The additional language affects the conditions required ifnonconforming manufactured home parks are looking to replace or add additional manufactured homes to lots or numbered spaces that have been unused and vacant for one hundred eighty (180) days or more. This text amendment will help bring    June 18, 2024 Page 4 of5  nonconforming manufactured home parks into compliance ift they wish to expand. Town Planner Dustin Millsaps stated that Town Council must hold a public hearing for all text amendments. Staff proposes the public hearing be set for the next regularly scheduled Bobby Mosteller made ai motion, and Rebecca Johnson seconded, tol hold a public hearing for the text amendment for nonconforming manufactured home parks during the next regularly scheduled Town Council meeting on July 16, 2024. All were in favor.  Town Council meeting on. July 16, 2024.  CALL FOR PUBLIC HEARING FOR TEXT AMENDMENT FOR ACCESSORY BUILDING LOCATION ONLAKEFRONT LOTS: Town Planner Dustin Millsaps stated that this text amendment will bring nonconforming accessory structures into compliance that Town Planner Dustin Millsaps stated that Town Council must hold a public hearing for all text amendments. Staff proposes the public hearing be set for the next regularly scheduled  are located on lakefront property.  Town Council meeting on July 16, 2024.  Rebecca Johnson made a motion, and Clay Wilson seconded, tol hold a public hearing for the text amendment for accessory building location on lakefront lots during the next regularly scheduled Town Council meeting on July 16, 2024. All were in favor.  PUBLIC COMMENT: Mayor Pro Tem Melissa Curtis asked if anyone had any questions  or comments at this time. No one wished to speak.  UPDATES:  JUNE CODE ENFORCEMENT REPORT: Town Code Enforcement Officer Curt Willis  stated that there are six (6) code enforcement cases that are open.  No Council action was required.  TOWN MANAGER UPDATES: Town Manager Chase Winebarger had the following  updates:  Town Manager Chase Winebarger stated that in February of 2023, Council voted to approve the amended Caldwell County Animal Control Ordinances SO that Caldwell    June 18, 2024 Page 5of5  County Animal Control can enforce ordinances in the Town of Sawmills. Town Manager Chase Winebarger stated that during the May 13, 2024, Caldwell County Board of Commissioners further amended the Caldwell County Animal Control Ordinances and sent a Resolution to be approved by the Town of Sawmills Council. Clay Wilson made a motion, and Rebecca Johnson seconded, to approve the Resolution for the amendment to the Caldwell County Animal Control Ordinances as  written. All were ini favor.  COUNCIL COMMENTS:  Melissa Curtis wanted to thank everyone for coming to the meeting. Rebecca Johnson wanted to thank everyone for coming to the meeting. Bobby Mosteller wanted to thank everyone for coming to the meeting. Clay Wilson wanted to thank everyone for coming to the meeting.  CLOSED SESSION PURSUANT TO N.C.G.S. $143.318-11(A)0): Mayor Pro Tem Clay Wilson made a motion, and Bobby Mosteller seconded, to go into closed session pursuant to N.C.G.S. $ 143.318-11(a)3) at approximately 6:20pm. All were in favor. Rebecca Johnson made a motion, and Clay Wilson seconded, to come out of closed session  Melissa Curtis asked for a motion to goi into closed session.  at approximately 6:41pm. All were in favor.  COUNCIL ADJOURN: Mayor Pro Tem Melissa Curtis asked for a motion to adjourn. Clay Wilson made a motion, and Rebecca Johnson seconded, to adjourn the meeting. All  were ini favor.  The meeting was adjourned at approximately 6:42pm.  Keith Warren, Mayor  Julie A. Good, Town Clerk    MAYOR Keith Warren Town Manager Chase Winebarger  TOWN COUNCIL Melissa Curtis, Mayor Pro-Tem Clay Wilson Rebecca Johnson Joe Wesson Bobby Mosteller  Tbm 9E0/ daumls  TOWN COUNCIL July 16th,2024 6:00 PM  PLANNER'S STAFF REPORT  Attachment. A - Proposed Ordinance Change for Nonconforming Manufactured. Home Parks Attachment. B - Proposed Ordinance Change for Accessory Structures, Residential (lakefront) This text amendment was done to make changes the existing ordinances pertaining to Nonconforming Manufactured Home Parks and Residential Accessory Buildings for lakefront properties. These are small changes that clarify language and particular ordinances with just minor changes. These changes are proposed to bring nonconforming manufactured home parks up to standard, as well as bring nonconforming accessory structures into compliance that are located on the lake. All the text that has been proposed to be added is signified by being in highlighted in yellow, all of the text that is being removed from the ordinance is in red text and  Background  struek-through. Staff Recommendation  Staff recommends that the Town Council adopt these ordinance changes to the Sawmills Zoning Ordinance. Refreshing this document will help ensure that the citizens of Sawmills can have more clarification when pertaining to the interpretation of the standards for nonconforming manufactured homes as well as conformity for accessory structures in  residential zoning districts, particularly on the lake. Planning Board Recommendation Sawmills Town Council.  The planning board did vote to recommend both of these text amendments for adoption to the  4076 US Highway 321-A * Sawmills NC* (828)396-7903 *( (828)396-8955 fax  htp/www.townolsawmils.com  The Town of Sawmills does not discriminate ont the basis ofa age, sex, race, religion, national origin, disability, political affiliation, or marital  status.    MANUFACTURED HOME PARKS  $153.150  REGULATIONS GOVERNING MANUFACTURED HOME: PARKS.  Manufactured home parks constructed after July 1, 1999 are subject to the following regulations and all (A) General provisions. Manufactured homes because of their use, transportability, manufacture and manner ofconstruction, location and susceptibility for use in high-density concentration tend toj place inhabitants ofmanufactured homes in an unfavorable position to obtain services necessary fora a safe and healthful living environment. Iti is the purpose ofthis division to provide protection to the public against unwise and hazardous manufactured home development and provide a reasonably safe and  other ordinances which may be applicable:  sound environment for manufactured home inhabitants and to: (1) Promote public health, safety and orderly residential development;  (2) Prevent overcrowding oft the land; manufactured home;  (3) Provide adequate open space to ensure privacy, natural light and ventilation for each (4) Provide sufficient open space for outdoor uses essential to the manufactured home; (5). Ensure the furnishing of adequate water supply and sewage disposal systems; and (6) To provide an acceptable environment for small communities of manufactured homes. (B) Regulation. Manufactured home parks are, therefore, strictly regulated with respect to their location, installation, provisions for services, privacy and additional specific regulations herein. Permits and procedure; preliminary plat. Persons wishing to construct, maintain, occupy or operate a manufactured home park, are subject to the following requirements for a preliminary plat. The manufactured home park developer shall submit a preliminary plat containing the following  information:  (1) Name oft the proposed manufactured home park; (2) Name and address of owner and operator; (3) Drawn to a scale of one inch equals 40 feet; (4) Contain date submitted, a north arrow and scale of plat;  (5) Show the boundaries of the manufactured home park property to include intersections and adjacent property of the manufactured home park properties and the names and addresses of (6) Plans for continued water supply and/or sewage disposal must be accompanied by letters of  all adjoining property owners;  approval by appropriate town, county, and state authorities;    (7) Existing streets on adjoining properties and in the park, right-of-way, and proposed pavement widths. Ifa any street is proposed to intersect with a state maintained road, the plat shall be accompanied by an application for driveway approval as required by the North Carolina (8) Outline of all existing spaces/buildings within the manufactured home park property with lot (9) Location of parking bays, patios, walkways, service and accessory buildings, utility easements, (10) Method of sewer disposal in accordance with existing town, county, and state regulations; (11) Method of water supply in accordance with existing town, county, and state regulations; and (12) Plan of electric lighting, showing location and details of the light fixtures to be used. (D) Review by Planning Board. The Planning Board shall review the preliminary plat for general compliance with the requirements of this chapter and shall advise the manufactured home park developer oft the regulations pertaining to the proposed manufactured home park and the procedures (E) Planning Board recommendations. The Planning Board, after determining that all requirements of this chapter have been met on the preliminary plat, shall recommend approval of the submitted F Review by Town Council. Upon receiving the recommendation of the Planning Board, the Town Council shall then approve, approve with conditions, or deny the manufactured home park (G) Final Plat. If the preliminary plat is approved or conditionally approved, the final plat shall be prepared by a registered land surveyor and shall contain the following information:  Department ofTransportation; numbers indicated;  utility poles, and buffer and screening areas;  to be followed in the preparation and submission oft the final plat.  preliminary plat to the Town Council.  preliminary plat.  (1) Name and address oft the manufactured home park, name and address oft the owner, name and address oft the registered engineer or land surveyor responsible forj preparation oft the plat; (2) Ar manufactured home park design drawn to scale of one inch equals 401 feet;  (3) Date, north arrow, and scale;  (4) Boundaries of the manufactured home park property to include intersections and adjacent property with the boundaries of the manufactured home park property and the names and (5) The plans for proposed utility layouts, including sanitary sewers, storm sewers, water distribution lines, natural gas, telephone and electric service, illustrating connections to existing systems. Plans for water supply and/or sewage disposal must be accompanied by letters of preliminary approval by appropriate town, county and state authorities. Plan must show line size, the location of fire hydrants, blow-offs, manholes, pumps, force mains and gate valves  addresses ofall adjoining property owners;    and shall include profiles based upon mean sea level datum for sanitary sewers and storm (6) Proposed streets, existing streets and platted streets on adjoining properties and int thej proposed manufactured home park, right-of-way, pavement widths, approximate grades, design engineering data for all corners and curves, and typical street cross-sections. Ifany street is proposed to intersect with a state maintained road, the plat shall be accompanied by an approved driveway permit required by the North Carolina Department of Transportation, (7) Outline of all existing and proposed buildings within the manufactured home park property (8) Location of parking bays, patios, walkways, service and accessory buildings, utilities  sewers;  Division ofHighways' Manual on Driveway Regulations;  with appropriate setbacks;  easements, utility poles, and buffer and screening areas; (9) The location of outlets for utilities connection to manufactured home; (10) Indication ofh how future expansion will be made, ifapplicable;  (11) Location and quantity of proposed sanitary conveniences, including proposed toilets, (12) Method and plan of sewage disposal in accordance with existing town, county, and state  washrooms, laundries, recreation and utility areas, and utility rooms;  regulations;  (13) Location and quantity ofi refuse containers;  (14) Plan of water supply in accordance with existing town, county, and state regulations;  (15) Plan of electric lighting; and  (16) Int the case ofl land withi irregular topographic features, show finished contours, and (by separate (H) Final approval. Upon approval oft the final plat, the Zoning Enforcement Officer may issue aj permit toj proceed and construction ofthe park may begin, provided that all applicable county and state laws  map or otherwise) existing contours.  and regulations have been met.  (I) Manyfactured home park development standards.  (1) A site, tract ofl land, or lot to be developed as a manufactured home park shall be not less than two acres in area, excluding street right-of-way, but including utility easements, and it shall have not less than nine manufactured home spaçes completed at first occupancy. (2) Two-way access streets within the site proposed shalll have aj pavement width ofa at least 201 feet. One-way access streets shall have a pavement width ofr no less than 18 feet. Permanent dead- end streets or cul-de-sacs shall note exceed 600 feet inl length unless necessitated by topography and shall bej provided with a turnaround of at least 801 feet in diameter. Streets shall intersect as nearly as possible at right angles, and no street shall intersect at less than 60 degrees. Where a    street intersects a highway, the design standards of the North Carolina Department of Transportation shall apply. Street jogs of less than 150 feet shall not be allowed. All manufactured home spaces shall have access to as street and there shall be no less than two off- street parking spaces per manufactured home space, which shall be accommodated inj parking bays. Each parking space shall bej provided by the owner or operator oft the park. (3) All manufactured home shall be properly tied down in accordance with the provisions of the (4) The manufactured home park shall be divided into lots, the limits of which shall be clearly marked on the ground by permanent flush stakes or markers. No manufactured home lot shall be occupied or partially occupied by any structure, park driveway or common area or facility,  North Carolina Uniform. Residential. Building Code.  other than:  (a) The manufactured home;  (b) Its related automobile parking spaces; and  (c) Utility storage.  (5) Every manufactured home park shall bel located on ground thati is above any probable flooding from any natural waterçourse and shall be graded so as toj prevent the accumulation or ponding (6) The minimum area ofar manufactured home lot shall be 5,000 square feet and shall not havea width of less than 401 feet or a length ofl less than 801 feet at the narrowest point of the width or length. When individual septic tanks are proposed, the minimum space size shall be 7,500 square feet and it shall be increased ifthe results of percolation test and subsoil investigations or other Health Department requirements indicate a need for al larger lots size. (7) No manufactured home or other structures within a manufactured home park shall be closer to each other than 201 feet, except that storage or other auxiliary structures for the exclusive use of the manufactured home may be closer to that manufactured home than 201 feet. (8) Nor manufactured home or other structure shall be located closer than 30 feet to an exterior  ofv water on the premises.  boundary of the park or a bounding street light-of-way. (9) All manufactured home lots shall abut upon aj paved street.  (10) At least 10% of the gross land area of the manufactured home park shall be designed and developed as a recreation area. Recreation areas shall be located sO as to be free of traffic (11) A densely planted buffer strip consisting of trees, shrubs, other planting, or screen fence, at least ten feeti in height shall be provided alongt the rear and side lines oft the manufactured! home park, or park property. No such buffer shall, however, be upon or extend into a street right-of- (12) The site proposed shall provide covered racks or holders for all refuse containers at each manufactured home space. Such container racks or holders shall be sO designed as to prevent  hazards and easily accessible to the park residents.  way.    containers from being tipped, to minimize spillage and container deterioration and to facilitate cleaning around them. There shall be one rack or holder to each manufactured home space of sufficient size to accommodate a refuse container of30-gallon capacity. The: site proposed shall also provide racks or holders for large commercial type containers. Such container racks or holders shall be designed to facilitate cleaning around them and shall be located not more than (13) The site proposed shall provide area lighting adequate to meet the requirements of the County (14) In every Manufactured Home Park andi related building, alli installations of plumbing, electrical wiring, and all gas and oil appliances shall comply with the provisions oft the North Carolina State Building Code and any other applicable regulation oft the town. In addition the following (a) Each manufactured home lot shall be provided with plumbing and electrical connections; (b) The water supply for each manufactured home shall be obtained only from faucets located  150 feet from the manufactured home space served.  Electrical Department.  must be met: and  inside each mobile home.  (15) A manufactured home park shall have direct access to a dedicated street or road. (16) No parking bay shall be located with direct access to aj public street or road.  (17) The site proposed shall have an office either as a separate structure or in connection with the (18) The water system shall bei in conformance with applicable state, county, and town regulations. (19) Sewage disposal shall bei in conformance with applicable state, county, and town regulations.  dwelling quarters oft the owner or operator.  (Ord. $90G, passed 2019-2008; Ord. passed 10-1-2002)  $153.151  PROVISIONS FOR MANUFACTURED HOMES IN MANUFACTURED HOME  PARKS  (A) The purpose oft these regulations ist to promote a safe and aesthetic environment inside manufactured home parks, protect community property values and to preserve the integrity and character of (B) Ifmunicipal utilities are not available, the well and/or septic tank must be approved by the County  neighborhoods. Health Department.  Before a zoning permit is issued a Caldwell County or other governmental building inspector shall sign a Manufactured Home Checklist" to assure that items 1,2,3,4, and 5 below are met.  (1) The exterior siding of each manufactured home shall consist predominately of vinyl or aluminum siding, wood or hardwood, comparable in composition, appearance and durability to the exterior siding used in standard residential site-built construction. The    siding shall be in good repair and in no instance shall the degree of reflectivity of the exterior siding, foundation skirting and roofing exceed that of gloss white paint. (2) Walls or partitions or supporting members, sills, joist, rafters or other structural members shall: not list, lean, or buckle, and shall not be rotted, deteriorated or damaged, and shall not (3) Floors orI roofs shall have adequate supporting members and strength tol be reasonably safe (4) The roof, flashings, exterior walls, floors and all doors and windows exposed to the weather shall be constructed and maintained sO as to be weather and watertight. (5) All windows and exterior doors shall bei in sound working condition and good repair. (D) The exterior siding of each manufactured home shall consist predominately of vinyl or aluminum siding, wood or hardwood, comparable in composition, appearance and durability to the exterior siding used in standard residential site-built construction. The siding shall be in good repair and in no instance shall the degree of reflectivity of the exterior siding, foundation skirting and roofing (E) A continuous foundation enclosure, unpierced except for required ventilation and access, shall be installed in accordance with North Carolina State Building Codes. The enclosure shall consist of brick, concrete block, vinyl or fabricated metal. Any wood framing for foundation skirting shall be (F) Permanent steps shall be constructed at all exterior doors as necessary and aj permanent porch or patio measuring at least 35 square feet shall be constructed at the front or main entrances to the manufactured home. Steps constructed from loose, stacked materials shall not be constructed as  have holes or cracks which might admit rodents.  for the purpose used.  exceed that of gloss white paint.  constructed with treated lumber.  being properly installed.  (G) The running lights shall be removed and the hitch shall be screened or removed.  (H) At least two off-street parking spaces shall be provided.  (I) The manufactured home shall be constructed after July 13, 1994, and shall meet or exceed the construction standards promulgated by the US Department of Housing and Urban Development that were in effect at the time of construction. Proof oft the age oft the home such as a bill of sale, title or  certified appraisal must be provided at the time the zoning permit is requested.  (1) A manufactured home constructed before July 13, 1994, that was once permanently and legally located and used as a residence in Sawmills' Zoning Jurisdiction, only sO long as the location and placement of the relocated home meets with all other Town of Sawmills codes, rules, and regulations. At the time of the zoning permit is requested the applicant must provide the address where the home was used as a residence and the address oft the  current location ifdifferent.  (Ord. passed 10-1-2002; Ord., passed 6-21-2011)    $153.152 PARKS.  REGULATIONS GOVERNING NONCONFORMING MANUFACTURED HOME  To achieve the purpose ofthis section all existing manufactured home parks must meet the following (A) Paving width and condition. All streets int the manufactured home park must be paved toaminimum of 16 feet fora all streets. All streets must be in good repair and all streets must meet or exceed North Carolina Department ofTransportation Minimum Standards. GOOD REPAIR is defined as being free of potholes, cracks and other conditions that would make the road al hazard to motorists. (B) Lighting. Lighting inside the park shall be provided in sufficient numbers and spacing to provide continuous and uninterrupted lighting pattern to the streets within the parks. The light fixture shall  minimum standards.  not exceed 175 watts.  (C) Minimum mamfactured. housing standards; existing stock.  (1) Allmanufactured homes in a nonconforming manufactured home park shall meet the following (2) Existing manufactured housing stock located in the town as of. January 1, 2003, may remain within a nonconforming manufactured home park, provided that the following conditions are (a) A continuous foundation enclosure unpierced, except for required ventilation and access, shall bei installed in accordance with. North Carolina State Building Codes. The enclosure shall consist of brick, concrete block, vinyl or fabricated metal. Any wood framing for (b). Permanent steps shall be constructed at all exterior doors as necessary, and aj permanent porch or patio measuring at least 35 square feet shall be constructed at the front or main entrance to the manufactured home. Steps constructed from loose, stacked materials shall (c) The running lights shall be: removed and the hitch shall be screened or removed. (d) When replaced, the replacement home must meet or exceed the provisions of $153.151.  standards for existing manufactured housing stock.  met.  foundation skirting shall be constructed with treated lumber.  not be construed as being properly installed.  (D) Numbering. All lots must display a lot number or address. The number must be displayed in a fashion (E) Solidwaste disposal. All garbage and waste disposal within thet town must bei in accordance with the (F) Compliance schedule. All nonconforming manufactured home parks shall conform to the improvement requirements listed herein within the following phased time schedule:  that is visible from the street and must be consistent throughout the park.  Town Code Chapter 50.    (1) Within six months of notification, the property owner shall submit, and have approved, a preliminary improvement proposal, including a plat for upgrading the park. Deadline for (2) (a) Within 24 months of notification, the property owner shall have completed an approved improvement proposal, and have submitted to the town a final plat for upgrading the park. (b) Ifat the end of the 24-month period, a manufactured home park owners has not submitted the final plat and improvement schedule then the Zoning Enforcement Officer shall notify the park owner via certified mail that when a space within the nonconforming park is vacated, no further zoning permits shall be issued for the manufactured home park in question until the (3) At the end oft the 241 months, the manufactured home park owners that did not comply with the minimum standards will also be given notification via certified mail that they have 60 months to either comply with the town's manufactured home park regulations as set forth in $153.147 or be ordered by the town to cease and desist. Deadline for compliance: December: 31, 2008. (4) At the end oft the 60 months, the town may use any and all remedies listed in $$153.134 and (G) Contents ofimprovement schedule. The park improvement schedule must include the following:  compliance: December: 31, 1999.  Deadline for compliance: December 31, 2002.  park meet the standards set forth in this division (F)(2).  153.271.  (1) A listofimprovements: done to date;  (2) A list ofwork remaining to be done to bring the park into compliance;  (3) A schedule listing each individual action needed to bring the park into compliance and a date (4) Signed statement by the owner agreeing to abide by the time frame listed on the improvement (H) Contents ofpreliminary and fnal plat. The preliminary and final plat shall include the following:  when each action will be completed; and  schedule.  (1) Must include the name of the manufactured home park; (2) Must include the name and address oft the owner and operator; (3) Must be drawn to a scale of one inch equals 40 feet; (4) Must contain date submitted, a north arrow and scale of plat;  (5) Must shown the boundaries of the manufactured home park property to include intersections and adjacent property with the boundaries of the manufactured home park properties and the  names of addresses of all adjoining property owners;    (6) Plans for continued water supply and/or sewage disposal must be accompanied by letters of (7) Existing streets on adjoining properties and in the park, right-of-way and proposed pavement widths. If any street is proposed to intersect with a state maintained road, the plat shall be accompanied by an application for driveway approval as required by the North Carolina (8) Outline of all existing spaces/buildings within the manufactured home park property with lot (9) Location of parking bays, patios, walkways, service and accessory buildings, utility easements, (10) Method of sewer disposal in accordance with existing town, county and state regulations; (11) Method of water supply in accordance with existing town, county and state regulations; (12) Plan of electric lighting, showing location and details oft the light fixtures to be used. (I) Approval process. No improvements will be accepted as meeting the minimum standards of this section without submitted ofai final plat andi improvement schedule. The final plat shall be reviewed by the Planning Board and approved by Town Council. Upon completion of all items listed ini this section, thej park will have met the minimum requirements and willl be allowed to continue to operate asai nonconforming manufactured home park unless the park ist to fall out ofcompliance.  approval by appropriate town, county and state authorities;  Department ofTransportation; numbers indicated;  utility poles, and buffer and screening areas;  (Ord. passed 10-1-2002)  (J) Bringing an existing manufactured. home park into compliance. Ifal Lot space or lot number in a non- conforming park is discontinued and is noti in use for a continuous period of more than 180 days, then in that event, no future manufactured home may be located on said space or lot unless the entire  manufactured home park is brought into compliance with Section $153.150.  $153.153-153.169 RESERVED    $153.072  ACCESSORY STRUCTURES, RESIDENTIAL  (A) May not be rented or occupied for commercial purposes;  (B) Shall not be used for human habitation, unless an approved accessory dwelling;  (C) May not be erected in any required front yard or within 20 feet ofa any street line or within ten feet of alot. line not a street line, and provided that, in case of a corner lot with reversed frontage, no accessory building shall extend beyond the front yard line of the lots in the rear. An accessory (D) For lots exceeding two acres, an accessory structure may be located in the front yard but not closer than 75 feet from the street right-of-way or front lot line. Ini the absence of dedicated right-of-way, its shall be deemed that there is a 45-foot right-of-way in which the existing street is centered. (E) Onl lakefront properties, accessory buildings may also be located in the front yard but are notto exceed 12 feet by 24 feet. These accessory buildings must be set back at least 60 feet from the street right-of-way or from the front lot line. Detached garages are excluded from this front yard exemption  building shall never be closer than ten feet to the principal structure; and  on lakefront properties.    AGENDA ITEM 9A  MEMO DATE: SUBJECT:  July 16,2024 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Debra Land on winning the Recycle Rewards Program for the month of. July. She will be presented with a Certificate of Appreciation. A  forty dollar ($40.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 10A  MEMO DATE: SUBJECT:  July 16, 2024 Financial Matters: Request for a Donation To South Caldwell High School  Discussion:  The Town has received a request from South Caldwell High School for a donation in the amount  of$200.00 (two hundred dollars).  There are sufficient funds ini the budget for this request.  Recommendation:  Staffrecommends: Council discuss this matter and decide how they wish toj proceed.    OF SAWA  Town of Sawmills  Keith Warren, Mayor  Chase Winebarger, Town Manager  Funding Request:  Name of Organization:  Phone  #88).376-2185  SOuTH Caldwell HiGH Schol  Permanent Address: 7035 SPARTAN DRIVE  City:  State: NC Fed Tax ID #:  Zip Code:  Huoson Contact Name: Davis FishER  28645  56-6000998  Amount Requested:  Amount needed fori the Project: Project Begin/End Dates:  $200.9  420009  Date Funds Needed: AvG 5,20Z4 Complete description ofp project: DuRInG  AuG 19,2024/AuG 19  2024  a WOORKDOY FoR trachee/STAFF CT  the START Of school.7 Tcacher Apppeciacion  How will the funds be used? PRovide STAFE.  COFFEE  FOR  FAcuily *  How will this project benefit the community?  SUppORT  FOR  tcaches  Official Town Use Only  Date application received: 7-1-24 Date approved/denied (circle one): Date check written:  Date presented to Council: Amount approved:  Available balance in Governing Body Expense Acct: 16,000.00 1-10-4110 Thisi instrument has been preauditedi int the manner required byt thel Local Government Budget and Fiscal Control  Check #:  Amount:  Act. (L    SOUTH CALDWELL HIGH SCHOOL  7035 Spartan Drive Hudson, N.C. 28638  Teacher Appreciation Day  South Caldwell High School  My name is Davis Fisher, a teacher assistant in the Expectational Children's depart- ment at South Caldwell High School. Each year during one oft the first two weeks ofs school before students arrive, faculty and staff are at school getting ready for the upcoming aca-  demic year.  During this time various business, churches and other organization do a little some- For the past several years, a local church has provided pastries. Last year, we ob- tained donations that went towards hiring LC Coffee Shack to provide coffee for each of our staffmembers. Iam working to coordinate the fundraising efforts to have LC's come back this year as everyone seemed to enjoy having coffee with their pastries.  thing for the faculty and staffto show appreciation for their efforts and hard work.  Iwould like for you to join me in this venture to show support for my colleagues at Ifyou have any questions, Iwill be more than happy to answer whatever questions Thank you for your time and consideration in this effort for the faculty and staff at  South Caldwell High School.  you may have.  South Caldwell High School.  Sincerely,  Davis Fisher    SOUTH CALDWELL HIGH SCHOOL  7035 Spartan Drive Hudson, N.C. 28638  Mr. Chase Winebarger Town Manager Town of Sawmills 4076 US Highway 321-A Sawmills, NC 28630 Mr. Winebarger:  Thank you for your time and information you shared with me last week via phone re-  garding teacher appreciation at South Caldwell High School.  Ispoke with Ms. Good and picked up a donation form. Ir returned the form, along with a short letter for each member ofthe town council, to her on Thursday, June 27th.  Iwill be returning from vacation on July 16, which is the day you folks have your next town hall meeting. I can be present ify you feel it would benefit the council to be able to  ask me questions.  Thank you for your time, consideration and support in this endeavor.  Sincerely,  Dowis Fisher  Davis Fisher    AGENDA ITEM 10B  MEMO DATE: SUBJECT:  July 16, 2024 Financial: Financial Reporta as June 30, 2024  Discussion:  Attached is the quarterly financial report (unaudited) as of June 30, 2024 for the Town of Sawmills. This report includes estimates for the following Revenues, as this information is not yet available:  Ad Valorem Revenues - Real Property - for. June 2024 Ad Valorem Revenues - Personal Property - for. June 2024 Sales and Use Tax Revenue - May and June 2024  Franchise Fees and Solid Waste (State Shared Revenue) - for April, May and June 2024 This report includes estimates for expenditures for which we are waiting to be invoiced as of  6/30/2024.  Cash on Hand, across all Funds, as of 6/30/2024 is $13,475,792.  Recommendation: No Council action required.    General Fund Asof 6/30/2024  2023-2024 Budget  %of Budget 92.60% 80.71%  Revenues Expenditures Over/Under  $4,612,729 $4,271,558 $4,612,729 $3,722,719  $548,839 Water/Sewer Fund Asof 6/30/2024  2023-2024 Budget  %of Budget 91.47% 79.38%  Revenues Expenditures Over/Under  $1,493,781 $1,366,414 $1,493,781 $1,185,705  $180,710  Capital Project- - Town Hall Asof 6/30/2024 $90,115  Project Budget $473,000  %of Budget 19.05%  Architect  Total Expenditures  $90,115  Capital Project South Caldwell Sewer Pump Station Elevation Project  Project Budget $70,000 $308,000  Asof 6/30/2024 $1,871 $0 $1,871  %of Budget 2.67% 0.00%  Phase 1 Phase 2  Total Expenditures    AGENDA ITEM 10C  MEMO DATE: SUBJECT:  July 16, 2024 Capital Improvement Program (CIP)  Discussion:  Definition of Capital Improvement: A capital improvement is defined as any expenditure for equipment, buildings, any structure/facility related to municipal operations, machinery, land acquisition, plan, study, or project in which the cost for the item exceeds $10,000. Capital Improvement Decision Process: The Town's formal Capital Improvement Program (CIP) covers a span oft ten (10) years. Identifying a need and planning for capital improvements isi initiated by the Mayor, Governing Board, Citizens, and Town Staff. Once aj potential need is identified, it is evaluated during the annual budget retreat and reviewed more closely during budget workshops. The CIP is al long-term plan that is updated on an annual basis. FY23.24 CIP Results: The following purchases/projects were completed: Message Boards, Daktronics Scoreboard; Switch 'n Go Hoist System, Tractor, Snow Plows (2), Traffic Control Device, Baker Circle Waterline Extension, and ai new Sewer Pump. The following projects have FY24.25 Summary: The annual Operating Budget for. July 1, 2024 -. June 30, 2025 was approved by the Governing Board on June 18, 2024 and contains all oft the items listed in the CIP except the new Town Hall. The construction ofTown Hall is included in the CIP document and is budgeted via a Capital Project Budget Ordinance approved on Sept. 19,2023. General Fund CIP expenditures total $3,552,981 and Utility Fund CIP expenditures total $1,739,993. FY: 25.26 and beyond: The Capital Improvement Program serves as aj planning tool toj project future needs for the addition ofnew capital assets and the replacement of existing capital assets. Expenditures listed in years 2-10 will be reviewed and updated as needs change.  been started: new Town Hall, Veterans Park lights and Baird Park lights.  Recommendation:  Staff recommends approving the Town of Sawmills Capital Improvement Plan for the 10-year  period ofJuly 1, 2024 - June 30, 2034.                AGENDA ITEM 11A  MEMO DATE: SUBJECT:  July 16, 2024 Discussion: Utility Construction Agreement with North Carolina Department ofTransportation  Discussion:  The North Carolina Department ofTransportation has forwarded a proposed Utility Construction Agreement for project costs, project delivery and/or maintenance of an intersection upgrade to the superstreet design at US Highway 321 and Mission Road. The estimate cost for the Town to do this project with the North Carolina Department ofTransportation is two hundred nine thousand seven hundred thirty-seven dollars and fifty cent (5209,737.50).  Recommendation:  Staffrecommends: Council discuss this matter and decide how they wish toj proceed.    AGENDA ITEM 13A  MEMO DATE: SUBJECT:  July 16, 2024 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Code Enforcement Officer Curt Willis continues to  make throughout the town. Recommendation: No Council action required.    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