AGENDA Sawmills Town Hall Tuesday, April 16, 2024 6:00 pm  Regular Meeting of the Sawmills Town Council  1. Call To Order 2. Invocation 3. Pledge of Allegiance 4. Adopt Agenda 5. Approve Meeting Minutes 6. Public Comment 7. Recognitions: A. Recycle Rewards 8. Financial:  Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren  A. March 19, 2024 Regular Meeting Minutes B. April 2, 2024 Budget Workshop Minutes  A. Financial Report as of March 31, 2024 B. Resolution Authorizing Engaging MCAG for Settlement Recovery Services 9. Discussion: A. Bad Debt Write Off 10. Public Comment 11. Updates:  Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren Town Manager Chase Winebarger Mayor Keith Warren Mayor Keith Warren Mayor Keith Warren  A. Codel Enforcement Report B. Town Manager Updates C. Council Comment  12. Closed Session: N.C.G.S. $143-318.11()0)  13. Adjourn    March 19, 2024 Page 1 of3  TUESDAY, MARCH 19, 2024  TOWN OF SAWMILLS REGULAR COUNCIL MEETING  6:00PM  COUNCIL PRESENT Mayor Keith Warren Clay Wilson Joe Wesson Rebecca Johnson Melissa Curtis COUNCIL ABSENT Bobby Mosteller  STAFF PRESENT Chase Winebarger Julie A Good Paul Culpepper  CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately  6:01pm.  INVOCATION: Pastor Rick Bowman gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance.  ADOPT AGENDA: Mayor Keith Warren asked for a motion to adopt the March 19, 2024 Rebecca Johnson made a motion, and Melissa Curtis seconded, to adopt the March 19, 2024  Agenda.  Agenda. All were in favor.  APPROVE FEBRUARY 20, 2024 REGULAR MEETING MINUTES: Mayor Keith Warren asked for a motion to approve the February 20, 2024 regular meeting minutes. Melissa Curtis made a motion, and Joe Wesson seconded, to approve February 20, 2024  regular meeting minutes. All were in favor.  APPROVE FEBRUARY 20, 2024 CLOSED SESSION MINUTES: Mayor Keith Warren asked for ai motion to approve the February 20, 2024 closed session minutes. Joe Wesson made a motion, and Melissa Curtis seconded, to approve February 20, 2024  closed session minutes. All were in favor.    March 19, 2024 Page 2 of3  PUBLICCOMMENT: Mayor Keith Warren askedifanyone' had any questions or comments  at this time. No one wished to speak. RECOGNITIONS:  MARCH RECYCLE REWARDS WINNER: Mayor Keith Warren announced Steve Bynum as the March Recycle Rewards Winner. A credit of forty dollars ($40.00) will be  added to the current sanitation bill. No Council action was required. FINANCIAL MATTERS:  AMERICAN LEGION HUDSON POST 392 DONATION REQUEST: Mayor Keith Warren stated that that the American Legion Hudson Post 392 requested a donation in the  amount oftwo hundred dollars ($200.00).  Melissa Curtis made a motion, and Rebecca Johnson seconded, to give a donation in the amount oft two hundred dollars ($200.00) to the American Legion Hudson Post 392. All were  in favor.  PUBLIC COMMENT: Mayor Keith Warren askedi ifanyone had any questions or comments  at this time.  No one wished to speak.  UPDATES:  MARCH CODE ENFORCEMENT REPORT: Town Code Enforcement Officer Curt Willis stated that there are twenty-three (23) code enforcement cases that are open.  No Council action was required.    March 19, 2024 Page 3 of3  COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn.  Clay Wilson made a motion, and Rebecca Johnson seconded, to adjourn the meeting. All  were in favor.  The meeting was adjourned at approximately 6:13pm.  Keith Warren, Mayor  Julie A. Good, Town Clerk    TUESDAY, APRIL 2, 2024 MINUTES OF TOWN COUNCIL BUDGET WORKSHOP 5:00 P.M.  COUNCIL PRESENT Mayor Keith Warren Joe Wesson Bobby Mosteller Melissa Curtis Clay Wilson  STAFF PRESENT Chase Winebarger Julie A Good Kelly Melton  COUNCIL ABSENT Rebecca Johnson  CALL TO ORDER: Mayor Keith Warren called the meeting to order at approximately  5:05pm.  INVOCATION: Mayor Keith Warren gave the invocation.  PLEDGE OF ALLEGIANCE: Mayor Keith Warren led the Pledge of Allegiance.  FINANCIAL UPDATE: Town Manager Chase Winebarger gave Council an update on the  proposed Fiscal Year 2024/2025 budget. ITEMS FOR DISCUSSION:  Town Manager Chase Winebarger discussed the budget needs for the Fiscal Year  2024/2025.  SALARIES: Town Manager Chase Winebarger discussed adding a salary increase for all  employees to the budget.  COUNCIL ADJOURN: Mayor Keith Warren asked for a motion to adjourn.  Clay Wilson made ai motion, and Bobby Mosteller seconded, to adjourn the meeting. All were  ini favor.    April 2, 2024 Budget Retreat  The meeting was adjourned at approximately 5:36pm.  Keith Warren, Mayor  Julie A Good, Town Clerk    AGENDA ITEM 7A  MEMO DATE: SUBJECT:  April 16, 2024 Recognition: Recycle Rewards Program  Discussion:  The Town of Sawmills would like to congratulate Stephen Hobbs on winning the Recycle Rewards Program for the month of April. He will be presented with a Certificate of Appreciation. A: forty dollar ($40.00) credit will be added to the current sanitation bill.  Recommendation: No Council action is required.    AGENDA ITEM 8A  MEMO DATE: SUBJECT:  April 16, 2024 Financial: Financial Report as March 31,2024  Discussion:  Attached is the quarterly financial report as of March 31,2024 for the Town of Sawmills.  Recommendation: No Council action required.    Town of Sawmills Financial Summary Asof3/31/2024  General Fund Asof 3/31/2024  2023-2024 Budget  %of Budget 54.68% 47.31%  Revenues Expenditures Over/Under  $4,612,729 $2,522,091 $4,612,729 $2,182,109  $339,982 Water/Sewer Fund Asof 3/31/2024  2023-2024 Budget  %of Budget 68.46% 59.37%  Revenues Expenditures Over/Under  $1,493,781 $1,022,653 $1,493,781 $886,793  $135,860  Capital Project- - Town Hall Asof 3/31/2024 $48,840  Project Budget $473,000  %of Budget 10.33%  Architect  Total Expenditures  $48,840  Capital Project - South Caldwell Sewer Pump Station Elevation Project  Project Budget $70,000 $308,000  Asof 3/31/2024 $0 $0 $0  %of Budget 0.00% 0.00%  Phase 1 Phase 2  Total Expenditures    AGENDA ITEM 8B  MEMO DATE: SUBJECT:  April 16, 2024 Finance Matters: Resolution Authorizing Engaging MCAG for Settlement Recovery Services  Discussion:  The Town of Sawmills (the "Town"): intends to enter into an engagement with Managed Care Advisory Group (MCAG) for the purpose ofrecovering funds made available from a class action The lawsuit claims that merchants accepting Visa and Mastercard between January 1,2004 thru The Town's merchant provider, First Citizens Bank, has selected MCAG to assist eligible merchants with recovery services including data analysis, document preparation, claims filing, There are no upfront fees. MCAG charges an all-inclusive contingent fee of25% of any recoveries received. The Town receives 75% of any recoveries received.  lawsuit filed against Visa and Mastercard.  January 25, 2019 paid more fees than they should have.  recovery and reconciliation.  Recommendation: on behalfofthe' Town.  Staffrecommends: approval authorizing the Finance Officer to act as the Authorized Individual    Town of Sawmills Caldwell County  Prepared by: Terry M. Taylor, Attorney at Law  Resolution Approving Efforts to Recover Visa and Mastercard Fees  WHEREAS, the Town of Sawmills may be eligible to: recover excess fees charged WHEREAS, the Town of Sawmills participated as a' Visa and Mastercard merchant WHEREAS, the Town of Sawmills has determined that iti is in the best interest of the Town to enter into an engagement with Managed Care Advisory Group (MCAG) for the purpose of recovering funds made available from a class action lawsuit filed against  by Visa and Mastercard between 2004 and 2019; and  from 2009 to 2019; and  Visa and Mastercard.  THEREFORE, THE SAWMILLSTOWN COUNCIL RESOLVESTHAT: The Town of Sawmills hereby authorizes the Finance Officer to act as the Authorized Individual on behalf of the Town in the effort to recover Visa and BE IT FURTHER RESOLVED that the Finance Officer is hereby authorized to sign documentation, including but not limited to Claim Application and other such documents to file the appropriate paperwork to request a settlement amount sufficient to file with the Court, to enable the Town of Sawmills to receive its settlement portion.  Mastercard fees.  [Signatures Appear on the Following Page]  290908.1    Adopted this the  day of  2024.  By:  Mayor Keith Warren  ATTEST:  Julie A. Good, Town Clerk [Clerk Seal]  Kelly Melton, Finance Officer  Approved for Form: Terry M. Taylor, Town Attorney  290908.1    AGENDA ITEM 9A  MEMO: FROM: DATE: SUBJECT:  Chase Winebarger/Town Manager Kelly Melton/Finance Officer  4/16/2024 Discussion: Water/Sewetr/Santation Bad Debt Write Off  Discussion:  Attached is al list ofa accounts which remain unpaid for Utility and Sanitation services during the calendar year 2020. The Town does not expect to collect payment. The total amount is approximately Included in this amount are 46 accounts with balances of $50a and above, totaling $9,940.76. These  $10,665.84.  accounts have been submitted to the NCI Debt Setoff Program for collection. Asof3/31/2024, the Town has recovered $9,092.58 from previous years.  There are sufficient funds budgeted for the purpose of writing off uncollectable accounts.  Recommendation:  Staff recommends Council approve the bad debt write off amount of approximately $10,665.84.    NAME  DATE 1/14/2020 1/28/2021 2/3/2020 2/10/2020 2/10/2020 2/10/2020 2/10/2020 2/10/2020 2/10/2021 2/14/2020 2/16/2021 3/9/2020 3/9/2020 3/9/2020 3/9/2020 3/9/2021 3/9/2021 3/9/2021 3/9/2021 3/9/2021 3/9/2021 3/31/2020 4/7/2020 4/14/2020 4/16/2020 4/20/2020 4/27/2020 4/28/2020 5/4/2020 5/6/2020 5/11/2020 5/13/2020 5/13/2020 5/26/2020 6/4/2020 6/4/2020 7/2/2020 7/7/2020 7/21/2020 7/30/2020 8/3/2020 8/4/2020 8/11/2020 8/12/2020 8/13/2020  AMTOWED  ROSARIO ROBERTO MEGAN LOWE CHRISTINA GILL APRIL DINGESS WARREN WERKHEISER, SR LANEAL DAVIS JOSEPH SI MANEY HEATHER LYNN NELSON RALPHARD FLANNAGAN BRANDON SIMMONS BOBBY PRESTWOOD ISRAEL LAWS NATHAN BRADFORDJOHNSON ELLIC: HOLLAR TRACY WHITE CYNTHIA CALLOWAY RODNEY ALLEN PITTMAN FRANCES CARPENTER RONNIE CHESTER ROBERT. ALEXANDER BURROUGHS STEVE DYER ANGELA HARTSELL HILDE GILBERT BRUCE. AUSTIN PAMELA WAGNER PHILLIP CABLE PATRICIA CAUSBY LINDA NICHOLE PIERCE JULIANNE C HALL STACY SNYDER CINTYAJIMENEZ GARCIA DANNY HAMBY TYLER PEELE RANDY COOK TABITHA FINCANNON MICHAEL D WALLACE MITCHELL MCCASLAND BAILEY HAMBY TLENA SERWANSKI CRYSTAL MATHEWS SANDRA PORTILLO JILL LOWMAN ROSENBAUM ROBERT MILLER PHYLLIS MCKEE GLENN L. MANN, II  $82.95 *also on FY2019 $768.23 *also on FY2021 $87.79 $18.66 $25.26 $52.83 $52.83 $27.39 *also on FY2019 $5.40 *also on FY2021 $10.68 $160.16 *also on FY2021 $96.35 $18.66 $43.26 $18.66  $62.22 *also on FY2021 $53.77 *also on FY: 2021 $104.06 *also on FY: 2021 $441.02 *also on FY2021 $93.72 *also on FY 2021 $386.71 *also on FY 2021 $5.10 $40.60 $28.60 $206.51 $8.60 $66.46 $205.36 *also on FY2019 $21.80 $25.20 $2.80 $10.60 $101.65 $103.00 $5.10 $86.46 $26.70 $7.20 $25.72 $18.86 $18.81 $17.94 $95.91 $257.01 $69.44    NAME LUELLA GOINS TIMOTHY JOLLEY DEANNA. LAIL AMISHAISTOKES JONATHAN DAUGHERTY EIAA INVESTMENTS DONNA HOWERY SHAWN DINGESS JESSICA WALKER ALLEN MCDONALD JAMES TILDON HARRIS C&C GENERAL MERCHANDISE ASHLEY SWEITZER CHASE CARTER JODI M SUTTON JESSICA DRUM RANDEE S OSBORNE COBY NATHANIEL DAVIS CHENISE YATES JESSICA WOOD APRIL PARLIER HUNTER KIRBY PAMELA MICHELLE BUCKNER CAILEY TAYLOR JEREMY DAVIS DIANA FRANCIS JIMMIE EDWARDS CRYSTAL LOVELACE CANDACE BRITTIAN LINDA WARTKO BEVERLY JEAN SPEARS CATHY FLEICHER JOSHUA LEDFORD JESSICA WALKER KENNETH ANDERSON  DATE 8/14/2020 8/17/2020 8/21/2020 8/28/2020 8/31/2020 9/1/2020 9/1/2020 9/2/2020 9/2/2020 9/8/2020 9/21/2020 9/22/2020 10/2/2020 10/5/2020 10/5/2020 10/5/2020 10/6/2020 10/7/2020 10/9/2020 10/12/2020 10/15/2020 10/30/2020 11/5/2020 11/5/2020 11/12/2020 11/12/2020 11/13/2020 11/17/2020 11/25/2020 12/8/2020 12/8/2020 12/8/2020 12/15/2020 1/5/2021 1/20/2021  AMTOWED $251.15 $121.70 $40.10 $257.93 $23.15 $11.12 $171.91 $78.04 $91.59 $439.58 $303.83 $125.37 $217.62 $164.95 $42.99 $242.84 $17.78 $32.27 $45.80 $148.77 $35.29 $67.59 $493.39 $177.23 $242.89 $497.65 $15.35 $443.17 $111.29 $120.22 $1,000.02 $15.35 $96.30 $441.29 $14.28 $10,665.84    AGENDA ITEM 11A  MEMO DATE: SUBJECT:  April 16, 2024 Updates: Code Enforcement Monthly Report  Discussion:  The attached report shows the progress that Code Enforcement Officer Curt Willis continues to  make throughout the town. Recommendation: No Council action required.    e 8 @) s2  I  8  0 i9 5 5 8  I  8