ROCKINGHAM A CITY LOOKING FORWARD CITY COUNCIL AGENDA November 10, 2020 6:30 p.m.  1. Opening of meeting by Mayor Steve Morris. 2. Invocation by Mayor Steve Morris. 3. Amendments and Changes to Agenda.  4. Consent Agenda:  A. Disposition of Minutes of the October 13, 2020 Regular Meeting  B. Tax Collector's Report. (See Pages 4-8)  Informational Items: 1.) Monthly Collection Report  2.) Uncollected Taxes as of October 31, 2020 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  5. Business by Planning Board. A. Set Public Hearings.  UDO Text Amendment: Set public hearing for an ordinance to readopt the City Unified Development Ordinance (UDO) with revisions incorporated as required by Part II of S.L. 2019-111 (Senate Bill 355) (See Pages 9-11)  B. Hold Public Hearings: (None)  C. Minutes from Various Boards. (Enclosed)  1  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 w.goroctinghem.com    City Council Agenda November 10, 2020 Page 2  6. Consideration of a Resolution approving in principle the issuance of not to exceed $53,500,000 of multifamily housing revenue bonds by the Burlington Housing Authority to finance a portfolio of affordable multifamily housing developments, including Crown Pointe apartments in the City of Rockingham, North Carolina.  (See Pages 12-17)  7. Consideration of a Resolution to adopt a Title VI Policy for the City of Rockingham to prohibit discrimination in programs, services and activities receiving federal  financial assistance. (See Pages 18-26)  8. Business by City Clerk. 9. Business by City Manager. 10. Business by City Attorney. 12. Business by Mayor  11. Items of discussion by City Council Members.  A. Recognition of Proclamation proclaiming November as "Hospice &  Palliative Care Month". (See Page 27)  B. Recognition of Proclamation issued in Observance of Veteran's Day.  (See Page 28)  13. Adjournment.  2    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  3    0  a  0  m    UNCOLLECTED TAXES  YEAR 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010  AMOUNT 2,362,715.10 11,964.72 9,365.13 8,506.13 6,900.31 7,342.92 7,258.41 8,676.74 6,476.66 6,100.78 5,163.08  Oct-20  2,362,715.10 77,754.88 2,440,469.98  Total Current Year Total Past Years Total All Years  5    lD  0 8  8  6 00    9 6 9 E 0 e - 99  2 00 - 8  df 0 9    W    00  U     Staff Report to Planning and Zoning Board  Agenda Item: IV.A November 3, 2020 Issue:  Consideration of an Ordinance to readopt the City's Unified Development Ordinance with revisions  incorporated as required by Part II of S.L. 2019-111 (Senate Bill 355).  Background:  In 2019, the NC General Assembly adopted Senate Bill 355 (commonly referred to as "Chapter 160D'), which is the first major recodification and modernization of city and county development regulations since 1905. The new legislation was facilitated by the NC Bar Association with input from numerous entities indluding the NC League of Municipalities and the NC Homebuilders Association. The new legislation consolidates city and county statues, reorganizes statues into a much more logical, coherent document, and incorporates consensus reforms and established legal precedents. Major policy changes were generally avoided to avoid controversy. All city and county land development regulations must be For ease and efficiency, City staff proposes the City's UDO be re-adopted with all revisions incorporated 1. All the proposed changes and revisions generally relate to function, process, and terminology of the various Boards. There are no changes to the uses allowed in each zoning district, no changes to setback requirements, no changes to land development regulations, no changes to sign regulations, 2. Articles 1 and 2 of the City's UDO contain the most extensive revisions. Articles 3, 4,5,7,8,12,13, and 15, contain generally minor revisions. There are no changes to Articles 6, 9, 10, and 11. 3. Since the UDO is more than 250 pages, City staff will not include al hard copy of the document with the agenda packet. Instead City staff will summarize the changes in this staff report and post a copy of the draft document with revisions highlighted on the City's website for anyone who wants to 4. Multiple sections in the City's UDO have been rewriten/modified with no change in ntepretatonepplation to maintain language consistent with that set forth in Chapter 160D. In most instances, the language from Chapter 160D was incorporated verbatim in the City's UDO. City 5. All references to specific General Statutes throughout the UDO have been updated to reflect the new 6. Chapter 160D now requires all cities to adopt a comprehensive plan and reasonably maintain it to have zoning regulations. Section 1.07 in the City's UDO has been revised to incorporate this requirement. As a side note the City has maintained a comprehensive land use plan since 2002 and used such plan as a basis for many of the regulations in the City's UDO - not because it was a  amended to reflect the changes set forth in the new Chapter 160D.  as opposed to processing multiple amendments.  Staff Comments:  landscape regulations, or telecommunication regulations. Appendices Cand Ea also contain minor changes.  review it.  staff will not attempt to summarize these revisions. corresponding statue in Chapter 160D.  requirement, but because it is a sound approach to community planning.  9    7. Section 1.12 was added to clarify that all development approvals run with the land as opposed to 8. Regarding Planning Board, Board of Adjustment, and Historic Preservation Board voting, Sections 2.06(E), 2.14(E), and 13.06(E) are amended to add a provision to allow anyone to object to a Board member's participation prior to the hearing or vote on a matter if that member does not recuse himself. The remaining Board members shall rule on the objection by majority vote. 9. Chapter 160D eliminates the terms "conditional uses" and "conditional use permits" and universally uses "special uses" and "special use permits". As a part of the re-adoption, all references to "conditional uses" and "conditional uses permits" are changed to "special uses" and "special use 10. Chapter 160D establishes that a variance may be granted when necessary and appropriate to make a reasonable accommodation under the Federal Fair Housing Act for a person with a disability. This 11. The language set forth in Section 2.39: Evidence as it relates to evidence for quasi-judicial hearings has changed to be consistent with the language set forth in Chapter 160D. However, the changes in 12. The provision for protests to zoning district changes set forth in Section 2.57 of the UDO is deleted. NC General Statues were amended several years ago (prior to Chapter 160D) to remove authority 13. A new Section 2.57 is inserted to address requirements for a Plan Consistency Statement and a Statement of Reasonableness. The Plan Consistency Statement must be a part of all zoning text and map amendments. The statement essentially acknowledges that the action is or is not consistent with the City's adopted comprehensive plan. This statement is not subject to judicial review. The Statement of Reasonableness essentially addresses the four criteria previously established in judicial precedent for spot zonings: size and physical conditions of the property; benefits and detriments to the landowner, the neighbors, and surrounding community; the relationship between uses allowed in 14. Previous amendments to NCGS established that mailed notice of public hearings for quasi-judicial issues and zoning map amendments be sent to only abutting property owners. The City's UDO requires notice be sent to all property owners located within 200 feet of the affected property. In the revised UDO, City staff has proposed to change the mailed notice requirement to be consistent 15. Chapter 160D establishes that subdivision approval must follow a quasi-judicial process. Therefore, City staff has revised Section 7.03 to change subdivision review/approval authority from the Planning 16. As authorized in NCGS 160D-1-5, a provision is added to Section 8.04(B) to automatically amend the special flood hazard area overlay district to the most recently adopted Flood Insurance Rate Maps (FIRM). This eliminates the need to adopt new updated maps as they become available in the  being applicant specific.  permits" throughout the City's UDO.  provision was added to the City's UDO in Section 2.33(B)(2).  language do not materially affect process or function of the Board's activities.  for the protest petition.  the current and proposed zones; and why the action is in the publici interest.  with NCGS.  Board to the Board of Adjustment.  future.  Staff Recommendation: approval to the City Council.  City staff recommends the Board review the proposed amendments to the City's UDO and recommend  10    Planning Board Recommendation:  The Planning Board reviewed the proposed amendments on November 3, 2020 and recommended unanimously that the City Council readopt the UDO with the amendments incorporated as proposed.  11    John R. Massey, Jr. AICP Planning Director  ROCKINGHAM AS CITY  FORWARD  MEMORANDUM  To: Mayor Steve Morris and City Council Members From: John R. Massey, Jr., Assistant City Manager  Date: November 2, 2020  Re: Public Hearing and Resolution for Affordable Housing Bond Transaction  Rockingham Housing Authority (RHA) is involved in an affordable housing bond transaction that will lead to the renovation of 50 units in the Crown Pointe Apartment complex on Cauthen Drive in Rockingham. As part of the process, the Rockingham City Council must hold a public hearing on the issue and adopt the resolution enclosed int the agenda packet. A memo from Eric Pristell with the Banks Law Firm is also included int the agenda packet with details regarding the bond transaction. Mr. Pristell will attend the City Council meeting to answer any questions. Neither the City nor RHA faces any liability in connection with City staff recommends the City Council hold the public hearing and adopt the resolution as requested by  the bond transaction.  Rockingham Housing Authority.  12  514 Rockingham Road, Rockingham, NC 28379 Phone (470) 895 9088 Fax (910). 997 6617 - wwwgoroctingham.com    John Massey From: Sent: To: Cc: Subject: Attachments:  Eric Pristell Plselebansewimcom Tuesday, September 29, 20201:03PM ohn@gorocdkingnam.com monyegorocanghem.om: Chereka Belton Resolution (EXECUTION COPY) Signed.pdf  Crown Pointe Affordable Housing Apartments- Bond Transaction  NCHFA Housing Credit-Bond Awards (2020).pdf; BHA - Vitus Portfolio Rockingham  Mr. Massey:  My name is Eric Pristell andl lam an attorney. lam writing at the direction of Ms. Chereka Belton, Executive Director of the Rockingham Housing Authority. Chereka suggested that I provide you with some background information regarding Irepresent the Burlington (NC) Housing Authority in connection with at tax-exempt bond and low-income housing tax credit transaction that will resulti in the preservation of affordable housing in the City of Rockingham. The main point is that inorder for this deal to close by the end of the year, the Rockingham City Council would need tol both hold a public hearing and approve the transaction pursuant to the requirements of federal law - the Internal Revenue Code. Below  the above-referenced proposed bond transaction.  are: some factual background points regarding the transaction and particularly my request:  The Vitus Group ("Vitus")isa a national affordable housing developer based in Seattle, Washington, and this year itp purchased a portfolio of8 8 affordable housing apartment complexes located in 7 North Carolina cities/towns. The apartment complexes arel located in thei following cities/towns: Asheboro, Burlington, Goldsboro,  Greenville, Louisburg, Smithfield and Rockingham.  The affordable housing apartment complexi in Rockingham is named Crown Pointe. Apartments and is located in  the city at: 1253 Cauthen Drive.  The apartment complex currently consists of5 50affordable housing units.  Vitus proposes to use low-income housing tax credits and tax-exempt multifamily housing bonds to refinance Vitus proposes to spend roughly $45,000/unit to make substantial interior and exterior renovations, replacing components that are in disrepair- - e.g. kitchen and bath remodels and newi flooring, LED fixtures, HVAC: systemsand  the acquisition of the property and to renovate it.  water heaters, siding, roofing, and ADA compliance work.  In/ August, the North Carolina Housing Finance Agency awarded Vitus low-income housing tax credits Vitus has requested that the Burlington Housing Authority ("BHA") issue the bonds, as the conduit or pass Under North Carolina law (NCGS 157-10), multiple housing authorities can cooperate with one another toi issue  ($2,694,210) and bond volume capacity not to exceed $4,650,000. See the attached.  through issuer, fort the entire portfolio.  multifamily housing bonds for affordable housing projects.  13    On May 20th, the Rockingham Housing Authority ("RHA") Board of Commissioners authorized RHA to enteri into an Interlocal Agreement (cooperation agreement") with BHA. Seei the attached. The Interlocal Agreement authorizes  BHA to issue the bonds. transaction to close.  The Rockingham City Council is needed to hold a public hearing and thent to approve the bonds in order fort the  Thei transaction is scheduled to close before the end of the calendar year.  Both the hearing and approval are required by federal law (Section 147/()) oft the Internal Revenue Code. Neither the City of Rockingham nor RHA faces any liability in connection with the bond deal.  Bond counsel (McGuire Woods of Raleigh) will be responsible for noticing the public hearing and producing the  resolution needed for City approval, at no expense tot the City.  Thank you fory your consideration. Let me know if you have any questions, andl II look forward to speaking with you and  your colleague(s) on next week.  Ericl Pristell Principal  T BANKS LAW FIRMPA.  1230 Peachtree Street, NE, Suite 1900 Atlanta, Georgia 30309 404-689-6551 (P) 404-263-0829 (F) www.banksiawfm.com  NOTICE: This email and any attachments may contain legally privileged or confidential information intended only for the use oft the person named above. Ift the reader oft this e-maili isr not thei intended recipient, you arel hereby notified that any dissemination, distribution or copy oft this e-maili is strictly prohibited. Ify have  received e-mail  youl  this ine error, please immediately notify the sender by return e-mail or by telephone at (404) 689-6551. Thank you.  14    RESOLUTION APPROVING IN PRINCIPLE THE ISSUANCE OF NOT TO EXCEED $53,500,000 OF MULTIFAMILY HOUSING REVENUE BONDS BYTHE. BURLINGTONHOUSING. AUTHORITY TO FINANCE A PORTFOLIO OF AFFORDABLE MULTIFAMILY HOUSING DEVELOPMENTS, INCLUDING CROWN POINTE APARTMENTS IN THE CITY OF ROCKINGHAM, NORTH  CAROLINA  WHEREAS, the City Council (the' "City Counci!") ofthe City of Rockingham, North Carolina (the WHEREAS, affiliated or related entities of Vitus Group, LLC, a Delaware limited liability company, and Affordable Housing Institute, Inc., a Florida nonprofit corporation (collectively, the "Borrower"), have requested that the Burlington Housing Authority, a housing authority organized and operating under the North Carolina Housing Authorities Law, Article 1 of Chapter 157 of the General Statutes ofNorth Carolina, as amended (the"Act"), assist in financing the acquisition and rehabilitation of  "City") met inl Rockingham, North Carolina at 6:30 pm on the  day of  2020; and  ap portfolio oflow-income multifamily: residential rental facilities (the' "Project"); and  WHEREAS, the Burlington Housing Authority desires to issue its multifamily housing revenue bonds in an amount not to exceed $53,500,000 (the' "Bonds"), for thej purposeofproviding financing tot the WHEREAS, aj portion of the proceeds of the Bonds in the amount of approximately $4,650,000 will be loaned to. Borrower and used to finance the acquisition and rehabilitation ofa a 50-unit residential rental facility known as Crown Pointe Apartments, and located in the jurisdiction of the City at 1253 Cauthen Drive, Rockingham, North Carolina (the Development"), which is one of the facilities in the  Borrower for the Project; and  portfolio making up the Project; and  WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), requires that any bonds issued by the Burlington Housing Authority for the Development may only be issued after approval oft the plan of financing by the City Council oft the City following a public hearing  with respect to suchj plan; and  WHEREAS, the City Council has today held a public hearing with respect to the issuance of the Bonds, a portion of which will be used to finance the Development, as evidenced by the Certificate and WHEREAS, the City has determined that approval oft thei issuance oft the Bonds is solely to satisfy the requirements ofSection 147(f) ofthe Code: and shall ini no event constitute an endorsement oft thel Bonds or the Development or the credtworthiness of the Borrower, nor shall such approval in any event be construed to obligate the City for the payment oft thej principal of or premium or interest on the Bonds or fort thej performance ofany pledge, mortgage or obligation or agreement ofanyk kind whatsoever which may beu undertaken by the Burlington Housing Authority, or to constitute thel Bonds or any oft the agreements or obligations oft the Burlington Housing Authority an indebtedness of the City, within the meaning of any  Summary ofPublic! Hearing attached hereto as Exhibit A; and  constitutional or statutory provision whatsoever; ROCKINGHAM, NORIHCAROLINA:  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF  1.  Thej proposed issuance oft thel Bonds by thel Burlington Housing Authority in one or more  series, in an amount not to exceed $53,500,000, aj portion of which will be used to finance the acquisition,  15    rehabilitation and equipping oft thel Development within thej jurisdiction oft the City, is hereby approved for  purposes of Section 147(f) of the Code.  2. member  This resolution shall take effect immediately.  Council member Ayes: Nays: Not voting:  moved the passage of the foregoing resolution and Council  seconded the motion, and the resolution was passed by the following vote:  ******* CERTIFICATION  I, Sabrina McDonald,, City Clerk to the City of Rockingham, North Carolina, DO HEREBY CERTIFY that the foregoing isa at true and complete copy ofso1 much ofthe proceedings ofthe City Council for the City of] Rockingham, North Carolina, at a regular meeting duly called and held on 2020, as iti relates ina any wayt tot theresolution! hereinabove set forth, and that such proceedings arei recorded  int the minutes of the City Council.  WITNESS my hand and the seal oft the City Council oft the City of Rockingham, North Carolina,  this  day of  2020.  Sabrina McDonald, City Clerk City ofR Rockingham, North Carolina  (SEAL)  16    Exhibit. A  Certificate and Summary ofP Public Hearing  The undersigned City Clerk ofthe City ofRockingham, North Carolina, hereby certifies:  1.  Notice ofapublic hearing (the Hearing")t tol be held on  2020, with respect  tot thei issuance ofbonds by the Burlington Housing Authority (the "Authority"): fort thel benefit ofaffiliates ofaffiliated or related entities ofVitus Group, LLCand Affordable. Housing) Institute, Inc. (the "Borrower")  was published on 2. 3. 4.  2020, in the Richmond County Daily. Journal.  Thej presiding officer oft thel Hearing was Mayor Steven! Morris.  The followingi is al list oft thei names and addresses ofa all persons who spoke at thel Hearing:  The following is a summary oft the oral comments made att thel Hearing:  IN WITNESS WHEREOF, my hand and the seal of the City ofR Rockingham, North Carolina, this  day of  2020.  Sabrina McDonald, City Clerk Cityo ofRockingham, North Carolina  (SEAL)  17    John R. Massey, Jr. AICP Planning Director  ROCKINGHAM A CITY LOOKING FORWARD  NO  MEMORANDUM  To: Mayor Steve Morris and City Council Members From: John R. Massey, Jr., Assistant City! Manager  Date: November 2, 2020 Re: Adoption of Title VI Policy  To remain eligible to receive federal funds, the Federal Highway Administration and the NC Department ofTransportation are requiring all municipalities to have an officially adopted Title VI policy. While the City's Personnel Ordinance references compliance with all Title VI requirements, iti is not considered an "official policy" and thus an official policy must be adopted by the City Council. Included in the agenda packet is a resolution and official City policy statement along with supporting documents for compliance with Title VI requirements. City staff recommends the City Council approve the resolution and adopt the  policy statement.  18  514 Rockingham Road, Rockingham, NC 28379 Phone (yru) 895 9088 Fax (910) 997 6617 mwwgerectingham.com    ROCKINGHAM A CITY LOOKING FORWARD  RESOLUTION TO ADOPT ATITLEVIPOLICY FOR THE CITY OF ROCKINGHAM TO PROHIBIT DISCRIMINATION IN PROGRAMS, SERVICES AND ACTIVITIES  RECEIVING FEDERAL FINANCIAL ASSISTANCE  WHEREAS, in 1964, Congress enacted the Civil Rights Act of 1964, which included that section labeled Title VI which prohibits discrimination ina anyactivity which ist financed byf federal funds or receives federal WHEREAS, since the adoption of Title VI, additional federal regulations and court decisions have further refined the definition of "federal financial assistance" and what entities are affected and controlled by WHEREAS, THE CITY OF ROCKINGHAM has no formal policy in place for defining and preventing WHEREAS, the interpretation and application are noti intuitive or readily understood, requiring an understanding of what "federal financial assistance" might be ina any particular situation and what WHEREAS, a policy and procedure for reporting violations will provide guidelines for the CITY OF ROCKINGHAM, City Departments and private personsand companies doing business witht the CITY OF NOW, THEREFORE, BE IT RESOLVED by the Rockingham City Council of THE CITY OF ROCKINGHAM that the attached' "Title) VI Policy"ish herebyadopted ast the official policy of THE CITY OF ROCKINGHAM for ITISFURTHER RESOLVED that the City Manageri is authorized to approve this policy ona ay yearly basis if no  financial assistance; and  Title Vi; and  discrimination int the activities and for the entities Title VI affects; and  persons or entities must comply with Title Vi; and  ROCKINGHAMand receiving federal financial assistance.  applying, reporting and enforcing Title VI of the Civil Rights Act of1964.  changes are made to it. Adopted this the.  day of  2020.  ATTEST:  M. Steven Morris, Mayor  Sabrina Y. McDonald, City Clerk CMC  19  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 wwmgorectingham.con    ROCKINGHAM A - CITY LOOKING FORWARD  Title VI Nondiscrimination Policy Statement  Iti is the policy of THE CITY OF ROCKINGHAM to ensure that no person, shall, on the ground of race, color, national origin, Limited English Proficiency, income-level, sex, sexual orientation, age, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any' Village of Clemmons program or activity, including, where applicable, religion, as provided by Title VI of the Civil Rights Act of 1964, United States Department of Transportation (DOT) Order 1050.2A, Title 49 Code of Federal Regulations (CFR) Part 21, the Civil Rights Restoration Act of 1987, and other The following practices are hereby prohibited throughout THE CITY OF ROCKINGHAM to comply, at a  pertinent nondiscrimination authorities.  minimum, with Title VI and related requirements:  Denying to ani individual any standard service, financial aid, or other programbenefit Providing any service, financial aid, or other benefit to a person which is distinct in quantity or quality, or is provided in a different manner, from that provided to others Subjecting a person to: segregation or separate treatment in any part of faprogram; Restrictions in the enjoyment of any advantages, privileges, or other benefits enjoyed by Methods of administration which, directly or through contractual relationships, would defeat or substantially impair the accomplishment of effective nondiscrimination; Different standards, criteria, or other requirements for admission, enrollment, or participation in planning, advisory, contractual or otheri integral activities;  without good cause; under the program;  others;  Acts ofi intimidation or retaliation, including threatening, coercing, or discrimination against any individual for the purpose ofi interfering with any right or privilege secured by any pertinent nondiscrimination law, or because s/he has made a complaint, testified, assisted, or participated in any manner in an investigation, proceeding, or hearing; Discrimination in any employment resulting from a program, a primary objective of which  isto provide employment.  Toa assure that appropriate program measures are implemented and monitored, I have designated Bridget Player, Human Resources Director, THE CITY OF ROCKINGHAM's Title VI Coordinator; negetepplcdingham.com, 910)997-5546. As an expression of my commitment to and support oft the City of Rockingham's Title VI Nondiscrimination Program, below is my signature as THE CITY OF  ROCKINGHAM Manager.  Monty R. Crump, City Manager  Date 20  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 - Fax (910) 997 6617 wwgerectngham.com    ROCKINGHAM ACITY LOOKING FORWARD  DISCRIMINATION COMPLAINT FORM  Any person whob believes that he/she has beens subjected to discrimination! based uponr race, color, sex, age, national origin, disability, income-level, or Limited English Proficiency may file a written complaint with the CITY OF ROCKINGHAM Title VI  Coordinator within 180 days after the discrimination occurred.  Last Name:  First Name: City:  Male Female  Mailing Address: Home Telephone: JRACE RELIGION  State: Email Address:  Zip:  Work/Cell Phone:  Identify the Category of Discrimination:  COLOR DISABILITY  NATIONAL ORIGIN SEX  LIMITED ENGLISH PROFICIENCY INCOME LEVEL  JAGE  NOTE: Religion is covered as a basis only under NCDOT's Right of Way Unit, (Fair Housing) and Public  Transportation: and Aviation Division. Identify the Race oft the Complainant: LJ Black American Indian recent date of discrimination:  White Alaskan Native  Hispanic Pacific Islander  Asian American Other  Date and place of alleged discriminatory: action(s). Please include earliest date of discrimination and most  Names of individuals responsible for the alleged discriminatory action(s):  How were you allegedly discriminated against? Describe the nature of thea action, decision, or conditions of the alleged discrimination. Explain as clearly as possible what happened andy why you believe your protected status (basis) was at factori in the discrimination. Include how other persons were treated differently from you. Attach  additional page(s) ifr necessary.  21  514 Rockingham Road, Rockingham, NC 28379 . Phone (910) 895 9088 Fax (910) 997 6617 - wwwgoroctingham.com    The law prohibits intimidation or retaliation against anyone because he/she either has taken action, or participated in action, to secure rights protected by these laws. Ify you feel you have been retaliated against, separate from the discrimination alleged above, please explaint the circumstances below. Explain what actiony you took whichy you believe was the causei for the alleged retaliation. Attach additional page(s)i if necessary,  Names of persons (witnesses, fellow employees, supervisors, or others) whom we may contact for additional information to support and/or to clarify your complaint. Attach additional page(s) ifr necessary.  Name  Address  Telephone  Have you filed, or intend to file, a complaint regarding the matter raised with any of thet following? Ifyes,  please provide thet filing dates. Check all that apply. Federal Highway Administration, Federal Transit Administration, Federal Motor Carrier Safety Administration, USI Department of Transportation, Federal or State Court_ NCD Department of Transportation Other  Have you discussed the complaint with any CITY OFI ROCKINGHAMI representative? Ify yes, provide the name,  position, and date of discussion.  Please provide any additional information thaty you believe would assist with an investigation.  22    Briefly explain what remedy, or action, youa are: seeking for the alleged discrimination.  AN UNSIGNED COMPLAINT WILL NOT BE ACCEPTED. PLEASE SIGN ANDI DATE1 THE FORM BELOW.  COMPLAINANT'S SIGNATURE  DATE  MAIL COMPLAINT FORM TO: City of Rockingham Title VI Coordinator 514 Rockingham Road Rockingham, NC: 28379 910-997-5546 FOROFFICEUSEONIY:  Date Complaint Received; Processed by: Referred to:  Date Referred:  23    ROCKINGHAM A CITY LOOKING FORWARD CITY OF ROCKINGHAM  EXTERNAL DISCRIMINATION COMPLAINT INSTRUCTIONS  INTRODUCTION  The City of Rockingham is responsible for processing discrimination complaints filed under Title VI ofthe Civil Rights Act of 1964 and related nondiscrimination laws. Participants and beneficiaries of programs and activities administered or funded by the City of Rockingham who feel they have been discriminated against based on race, color, national origin, income level, Limited English Proficiency (LEP), sex, age, or disability have a right to file a complaint. Complaints of alleged discrimination will bei investigated by the appropriate authority, such as ECR, a Federal agency. Note: Religioniso onlyo covered under NCDOT's Right of Way program, (Fair Housing) and programs funded by the Federal Aviation Administration (FAA) or  Federal Transit Administration (FTA). FILING OF COMPLAINTS  1. Appicability-These complaint procedures apply to City of Rockingham programs, activities, and services. Note: Title VI does not include internal complaints related to Equal Employment 2. Eligibility - Any person or class of persons who believes he/she has been subjected to discrimination based on race, color, national origin, income level, LEP, sex, age, or disability (and religion, where applicable) may file a written complaint with the City of Rockingham's Title VI Coordinator. The law also prohibits intimidation or retaliation against anyone who files a 3. Filing Options and Time Limits = Complaints may be filed by the affected individual(s) or a representative and must be filed no later than 180 calendar days aftert thei following: The date when the person(s) became aware oft the alleged discrimination; or Where there has been a continuing course of conduct, the date on which that conduct  Opportunity(EEO).  complaint.  The date oft the alleged act of discrimination; or was discontinued or the latest instance of the conduct.  Title VI and related discrimination complaints may be submitted toi thei following entities: North Carolina Department of Transportation, Office of Civil Rights, External Civil Rights, 1511 Mail Service Center, Raleigh, NC 27699-1511; 919-508-1808 or toll-free 800-522-0453 US Department of Transportation, Departmental Office of Civil Rights, External Civil Rights Programs Division, 1200 New. Jersey Avenue, SE, Washington, DC: 20590, 202-366-4070 Federal Highway Administration, Office of Civil Rights, 1200 New. Jersey Avenue, SE, gth Floor, E81-314, Washington, DC 20590, 2023860832023660152 Federal Highway Administration, North Carolina Division Office, 310 New Bern Avenue, Federal Transit Administration, Office of Civil Rights, ATTN: Title VI Program Coordinator, East Bldg. 5th Floor- -TCR, 1200 New. Jersey Avenue, SE, Washington, DC: 20590 Federal Motor Carrier Safety Administration, Office of Civil Rights, 1200 New Jersey Avenue, SE, Room #W65-312, Washington, DC2 20591, 202-366-8810 Federal Aviation Administration, Office of Civil Rights, 800 Independence Avenue, SW, US Department of Justice, Special Litigation Section, Civil Rights Division, 950 Pennsylvania Avenue, NW, Washington, DC: 20530, 202-514-6255 or toll-free 877-218-5228  Suite 410, Raleigh, NC27601, 919-747-7010  Washington, SC2591,202.267-3258  24  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 6617 wwwgoroctingham.com    4. Format for Complaints - Complaints must be in writing and signed by the complainant(s) or a representative, andi include the compainantsname, address, andt telephone number. Complaints reçeived byf fax ore email willl be: acknowledged. and processed. Complaints willl be: accepted inother languages, including Braille, (See Discrimination Complaint Form included below.) 5. Complaint Basis Allegations must be based on issues involving race, color, national origin, income level, LEP, sex, age, or disability, and religion, where applicable. The term "basis" refers to the compananfsmembernp ina a protected group category. Note: Religion (or creed) isonly protected under Right of Way, PublicTransportation, and Aviation programs.  Protected Definition Categories Race  Examples  Pertinent Statutes and Regulations Title VI of Title VI of the Civil Rights Act of CFR Part21; Circular  FHWA the Civil 1964; 49 23 CFR 200; (Executive Order  FTA  An individual belonging to Black/African one oft the accepted racial American, groups; or the perception, Hispanic/latino, based usually on physical Asian, American  Rights Act of1964;4 49 4702.1B; (Executive  characteristics that a person isa ar member ofa racial group Color of skin, including group is not at factor language or a person's accent is also covered.) determined to bel low- income The sex of an individual. Note: Sex under this program does noti include sexual orientation Person of any age temporary, or perceived Creed. An individual belonging to a religious group; or the perception, based usually on distinguishable characteristics thata a person is a member ofa religious group  Indian/Alaska Native, CFR Part 21; Order 13166)  Native Hawalian/Pacific Islander, White Black, White, Brown, 13166)  Color  shade of skin withinar racial Yellow, etc.  National Place of birth. Citizenship Mexican, Cuban,  Origin (LEP) Income level Sex  Japanese, Russian, French.  Discrimination based on Vietnamese, Chinese, Ani individual or household Poverty status  Executive Order 12898  Women and Men  1973  Title IXofthe  Federal-Aid Education Highway Act Amendments of 1972  Age  21-year-old person Age Discrimination Act of 1975 Blind, alcoholic, para- Section 504 of the Rehabilitation Act  Disability Physical or mental  impairment, permanent or amputee, epileptic, of 1973; Americans with Disabilities  diabetic, arthritic Muslim, Christian, Sikh, Hindu, etc.  Act of 1990  Religion  Title Vill of the Civil Rights Act of 1968 (Fair Housing Act); 49 USC47123 (FAA); 49 USC5332 (FTA)  25    COMPLAINT RECEIPT AND RESPONSE  1. The City of Rockingham's Title VI Coordinator will provide written acknowledgement via 2. The City of Rockingham will review your complaint upon receipt to ensure the required information was provided, the complaint was timely filed, and jurisdictional requirements were a. Ifthe complaint is complete and no additional information is needed, the City of Rockingham Title VI Coordinator will send you a letter of acceptance as well as a Complainant b. Ift the complaint is incomplete, you will be contacted in writing to obtain the needed information. Note: Failure to respond and/or provide the requested information within fifteen (15) calendar days may be considered good cause for a determination of no 3. Within fifteen (15) calendar days of receiving your complaint, the City of Rockingham will determine its jurisdiction in pursuing the matter and whether the complaint has sufficient merit to warrant investigation. Within five (5) days of this decision, the City of Rockingham will notify you and Respondent (the person(s) against whom you have filed the complaint) via registered a. Ift the decision is not to investigate the complaint, the notification shall specifically state the b. Ift the decision is toi investigate the complaint, the notification shall state the grounds of the Village's jurisdiction and require your and the Respondent's full cooperation in assisting the interviews may be recorded during the investigation. Consent to record may be required if 4. The City of Rockingham will attempt to resolve all discrimination complaints within 60 days of accepting the complaint for investigation. Every effort will be made to obtain early resolution of complaints at the lowest level possible. The option of informal mediation between the affected parties and City of Rockingham staff may be utilized for resolution. The City of Rockingham will  registered mail ofy your complaint within fifteen (15) calendar days.  met.  Consent/Release Form.  investigative merit.  mail, stating the decision. reasons for the decision. investigator.  the interviewee is located outside of North Carolina.  make known alli filing options and avenues ofappeal.  26    ROCKINGHAM A CITY LOOKING FORWARD  National Hospice and Palliative Care Month - November 2020  PROCLAMATION  WHEREAS, for more than 40 years, hospice has helped provide comfort and dignity to millions of people, allowing them to spend their final months at home, surrounded by theirl loved ones; WHEREAS, the hospice model involves ani interdisciplinary, team-oriented approach tot treatment, including expert medical care, quality symptom control, and comprehensive pain management as a WHEREAS, beyond providing physical treatment, hospice attends to the patient's emotional, spiritual and family needs, and provides family services like respite care and bereavement counseling; WHEREAS, palliative care delivers expertise to improve quality ofl life and relief from pain, can be provided at any time during an illness, and hospices are some oft the best providers of community-Dased WHEREAS, in an increasingly fragmented and broken health care system, hospice is one of the few sectors that demonstrates how health care can -and should - work at its best fori its patient; WHEREAS, 1.55 million Americans living with life-limiting illness, and their families, received care from the nation's hospice programs in communities throughout the United States in 2018; WHEREAS, hospice and palliative care organizations are advocates and educators about advance care planning that helpi individuals make decisions about the care they want; WHEREAS, the Centers for Medicare and Medicaid Services have pledged to put patients first in all ofi its programs- - including hospice - ensuring a coordinated and patient-led: approach to care, protecting patient choice and access to individualized services based on a patient's unique care needs and wishes. NOW, THEREFORE, bei it resolved thatl I, M. Steven Morris, Mayor by virtue of the authority vested inr me by City of Rockingham, Rockingham, NC do hereby proclaim November 2020 as National Hospice and Palliative Care Month and encourage citizens to increase their understanding and awareness of care at the end ofl life, discuss their end of life wishes with their families, and observe this month with  foundation of care;  palliative care;  appropriate activities and programs.  IN WITNESS WHEREOF, Ihave hereunto set my hand this 1st day of November, 2020 and caused this seal to be affixed.  Signed:  M. Steven Morris, Mayor  27  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 47-mgmmatinghamen    ROCKINGHAM ACITY LOOKING FORWARD PROCLAMATION Honoring Veterans and  Supporting Veterans Day Activities  WHEREAS, in 1919 President Woodrow Wilson proclaimed November 11th as Armistice Day; and WHEREAS, in 1938 it became a national holiday and in 1954 Congress changed the name of the WHEREAS, President Dwight D. Eisenhower signed the bill into law for this day' "to honor veterans...a WHEREAS, observances are held throughout the Country to salute and honor our Nation's heroes; WHEREAS, various organizations exist to help veterans and their families in time of need, to to promote the welfare and security of the Country, and to support patriotic and moral values WHEREAS, the City of Rockingham is proud of all our veterans and wholeheartedly supports the men, women, and their families who have served our Nation in past wars as well as those serving today; and WHEREAS, the slogan "All gave some, some gave all" brings to our hearts the importance of never NOW, THEREFORE, I, M. Steven Morris, Mayor and Members of Rockingham City Council do hereby proclaim Saturday, November 7, 2020 as a day to express honor and support for all  holiday to Veterans Day; and day dedicated to world peace"; and  and measures  support  through special school, hospital, and civic programs; and  under estimating freedom's price.  veterans; and,  FURTHERMORE, encourage our citizens to take time to honor veterans by participating in local ceremonies to include a memorial service on Saturday, November 7, 2020 in the Veteran's  Memorial Park beginning at 11:00 a.m.  This the 2nd day of November, 2020.  Signed:  M. Steven Morris Mayor  28  514 Rockingham Road, Rockingham, NC 28379 - Phone (910) 895 9088 Fax (910) 997 7-m-seediyhnen    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  29    ROCKINGHAM ACITY LOOKING FORWARD  Rockingham Police Department  W.D. Kelly, ChiefofPolice  To: Monty Crump UFom: W. D. Kelly  Chief of Police Date: November 2, 2020 Ref: October Activity Report  On behalf of the Rockingham Police Department, Ia am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Public Service Calls - INCLUDES Alarms, Unlocks and Battery Boosts) Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1445 498 23 40 03 09 45 29 63 05 15 130  Accidents eported/Investyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged  3  Happz Ohanksgiving  46 66  9 S3  3111 E. Franklin Street, Rockingham, N.C. 28379 Phone (910) 89 30 58 Fax (910) 895-0899 ngorchnghomplcom    ROGKINGIAM  FIRE CHIEF HAROLDI ISLER ADMIN.ASST. KRISTYI PLAYER  FIRE DEPT October-20  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of October, 2020.  Total Alarms: Turn In Alarms: Wrecks: Smoke/Odor: Illegal burn: Service call: Electrical:  31 0 11 0 0 4 0  Inl Town: Silent Alarms: Alarm Malf:: Vehicle fire: Co Detector: Assit EMS Power Line Down:  31 31 Z 2 1 0 1  Outof Town: 0 Structure: 0 Good Intent: 2 Outside fire: 3 Assit Police: 0 Water Rescue: 0 Gas Leak: 0  Hours Spent on Calls: 6 hours and 22 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Save:  $0.00 $0.00 $0.00  During the month of October fullt time members of thet fire department averaged 44 training hours  per person; part-paid members averaged 41 hours per person for the month.  Respectfully Submitted, js M Assistant Fire Chief Vernon McKinnon  31  231 S. LAWRENCE ST. ROCKINGHAM, NC 28379 I 910-997-4002