Wlacon Counly  ON COIR  MACON COUNTY BOARD OF COMMISSIONERS  AUGUST 14, 2018 AGENDA  1. Call to order and welcome by Chairman Tate  2. Announcements 3. Moment of Silence 4. Pledge of Allegiance 5. Public Hearing(s) - None 6. Public Comment Period 7. Additions to agenda  8. Adjustments to and approval of the. agenda  9. Reports/Presentations  New state Division of Aging and. Adult Services award named in honor of. Dorothy R. Crawford - Department of Social Services  Director Patrick Betancourt and Mrs. Crawford  10.Old Business  A. Public Wi-Fi for libraries = Commissioner Gillespie B. Update on space needs analysis = County Manager  11.New Business  A. Renéwal of lease with Inovotex LLC. - Economic Development  Director Tommy Jenkins/County Attorney B. Macon County Transit - Director Kim Angel (1) Updated System Safety Plan (SSP) (2) Continuity of Operations Plan (COOP) (3) Updated Title V Plan North Carolina Department of Transportation Mountain Historical Society - Finance Director  C. Resolution to abandon a portion of State Route (SR) 1617 D. Agreement to Provide Recreation Opportunities with Scaly  MACON COUNTY COURTHOUSE/ ANNEX PHONE 828-349-2000  51 WESTI MAINS STREET  FRANKLIN, NORTH CAROLINA: 28734  FAX: 828-349-2400    E. Fireworks permit application - Grand Finale Entertainment,  Inc.  F. Ratification of board poll - County Manager 12.Consent Agenda - Attachment #12  All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of A. Minutes of the June 5, 2018 continued session, the June 12, 2018 regular meeting and the June 19, 2018 continued session  Commissioners.  B. Budget Amendments #20-31 D. 2017 Tax Settlement Report  C. Tax Releases for. July in the amount of $24,377.78 E. Monthly ad valorem tax report (no action necessary)  13.Appointments  A. Library Board (one seat) Committee  B. Tony Potts as chair of the Highlands Tourism Development  14.Closed session (ifnecessary) 15.Adjourn/Recess    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 14, 2018 DEPARTMENT/AGENCY:  Department of Social Services  SUBJECT MATTER: State award named in honor of Dorothy  Crawford  COMMENTS/RECOMMENDATION:  Department of Social Services Director Patrick Betancourt will be at the meeting to share the news of an announcement by the North Carolina Department of Health and Human Services - Division of Aging and Adult Services - regarding a newly created statewide award named in honor of Dorothy R. Crawford. The Dorothy R. Crawford Award will recognize an individual or organization that has developed innovative strategies related to or had a significant impact on the lives of older adults through Adult Protective Services or guardianship. Mr. Betancourt can provide additional details at the meeting, and will be accompanied by Mrs. Crawford.  Attachments Agenda Item 9  Yes X No    MACON COUNTY BOARD OF COMMISSISSIONERS  AGENDA ITEM  MEETING DATE: August 14, 2018 DEPARTMENT/AGENCY:  Governing Board  SUBJECT! MATTER: Public Wi-Fi for libraries COMMENTSRECOMMENDATION:  Commissioner Gillespie will have a recommendation regarding a request to enhance Wi-Fi service at the libraries in Highlands and Nantahala.  Attachments Agenda Item 10A  Yes X No    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 14, 2018 DEPARTMENT/AGENCY:  Administration  SUBJECT MATTER: Space Needs Analysis COMMENTS/RECOMMENDATION:  The County Manager will give the board an update on the proposed Space  Needs Analysis  Attachments Agenda Item 10B  Yes X No    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 14, 2018 DEPARTMENT/AGENCY:  Economic Development  SUBJECT MATTER: Renewal of lease with Inovotex, LLC  COMMENTS/RECOMMENDATION:  Economic Development Director Tommy Jenkins is seeking a one-year renewal of the lease with Inovotex, LLC for space at the Macon County Business Development Center. The lease would be effective as of June 15, 2018 at a monthly rent of $1,840 per month. The County Attorney has prepared the appropriate resolution and lease for the board's consideration, copies of which are attached. He advises that a "colored" Exhibit A to the  lease will be provided at the meeting.  Attachments Agenda Item 11A  2 Yes  No    STATE OFI NORTH CAROLINA COUNTY OF MACON  RESOLUTION OF THE MACON COUNTY BOARD OF COUNTY COMMISSIONERS DECLARING PROPERTY TO BE SURPLUS AND APPROVING A ONE YEAR LEASE OF THE SAME BY MACON COUNTY TO INOVOTEX, LLC., A DELAWARE THAT WHEREAS, Macon County owns certain real property being described in the Lease tol Inovotex, LLC, al Delaware Limited Liability Company, a copy ofv which is attached hereto; and WHEREAS, Macon County does not presently have a use for the same; and  LIMITED LIABILITY COMPANY.  WHEREAS, Macon County desires to declaret the samet to bes surplus and authorize the entry ofthel Lease tol Inovotex, LLC, al Delaware. Limited) Liability Company, a copy ofwhichi is attached  hereto, for the period of one year from June 15, 2018; and  WHEREAS, pursuant to N.C. Gen. Stat. $ 160A-272, Macon County is authorized to enter into theLeasetolnoyotex, LLC, al Delawarel Limited] Liability Company,acopyofwlic.h: isa attached  hereto, upon the passing ofal Resolution authorizing the same. NOW THEREFORE, upon Motion of Commissioner  seconded by Commissioner  and duly approved, bei it  hereby resolved by the Macon County Board ofCounty Commissioners as follows:  RESOLVED, that] Macon County will: not have ai need for the real property described ini the Leaset to. Inovotex, LLC, a Delaware Limited! Liability Company, a copy ofwhich is attachedi hereto and incorporated herein byreferencef for and during the term ofs such lease and does hereby declare  the same to be surplus property; and  RESOLVED, that Macon County doesl hereby authorize the entryinto thel Lease tol Inovotex, LLC, al Delaware Limited Liability Company, a copy of which is attached hereto and incorporated herein by reference, for the period of one year from June 15, 2018, through June 14, 2019;a and RESOLVED, that Derek Roland, Macon County Manager, is hembyauovindandineial to fill in any blanks upon the same and execute said Lease to Inovotex, LLC., al Delaware Limited  Liability Company, on behalf ofMacon County.  Adopted at the August 14, 2018, Regular Meeting of the Macon County Board of  Commissioners.  1    James Tate, Chairman, Macon County Board of  County Commissioners  ATTEST:  Derek Roland, Macon County Manager and Clerk to the Board (Official Seal)  2    NORTH CAROLINA MACON COUNTY  LEASETOINOVOTEX,LLG, FROM: MACON COUNTY  ADELAWARE LIMITEDLIABIITY COMPANY,  This lease is made this 15th day of June, 2018, by and between MACON COUNTY, a body corporate and politic organized and existing under the laws of the State of North Carolina, hereinafter called the "Lessor," and Inovotex, LLC; a Delaware Limited Liability Company,  hereinafter called the "Tenant."  WITNESSETH:  That, subject to the terms and conditions hereinafter set forth, the Landlord does hereby demise and let and the Tenant does hereby rent and hire from the Landlord, those certain premises (hereinafter referred to as the "Premises") located at the Macon County Business Development Center and more particularly shown in yellow and blue on Exhibit A attached (1) Premises. Lessor leases unto the Tenant, and the Tenant accepts upon the full terms and conditions of this lease, that certain space located in the Macon County Business Development Center at the Macon County Industrial Park near Franklin, NC, as specifically shown in yellow and blue on the drawing of the floor plan of the Business Development Center which is attached hereto as Exhibit A and incorporated herein by reference as limited hereinafter. The space designated on the drawing attached hereto as Exhibit A in the color yellow is leased unto the Tenant for Tenant's exclusive use. The spaces outlined in blue and designated on the drawing as the Men's and Women's Restrooms, Lounge, Janitor's Closet, Corridors, Loading Dock, Halls and Waiting Room may be used by Tenant for Tenant's non-exclusive use in common with any other tenants in the Business Development Center and Lessor, together with such portion of the premises as is reasonably necessary for access, parking and use of the leased premises. (2) Term. Subject to the terms below, this lease shall commence June 15, 2018, and shall continue for a term expiring June 14, 2019. THAT NOTHITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, LESSOR MAY END THIS LEASE UPON 30 (3). Rent. The Macon County Business Development Center is owned by Macon County as a small business incubator to promote economic development and the growth of jobs in Macon County. The lease of the premises to Tenant is in furtherance of that policy. The monthly rent for the aforementioned space is $1,840.00 per month. Rent is due and payable on the 15th day of  hereto and incorporated herein as limited hereinafter.  DAYSNOTICE TO TENANT WITHOUTLEGAL CONSEQUENCE.  each month in advance.  1    (4) Use of Premises. The leased premises shall only be used by Tenant for a business that does (5)A No. Assignment. This lease shall not be assigned by Tenant nor shall Tenant sublet the leased (6) Tenant's Responsibilities for Repairs. Tenant agrees to accept the premises in their present condition and to maintain the interior components of the portion of the premises leased to' Tenant in a good state of repair during the term of this lease. Interior components shall include the floors, walls, ceilings, electrical components, lighting fixtures, plumbing and plumbing fixtures. Tenant shall be responsible for interior repairs in the portions of the premises leased to it exclusively and in common with other tenants. Ifother space in the Center is leased to existing or additional tenants, the tenants shall establish a procedure by which all tenants using the common area shall share in the cost of such maintenance. At termination, Tenant shall surrender the premises to the Lessor in as good condition as they now are, except for ordinary wear and (7)Lessor's Responsibilities. for Repairs. Lessor shall make all necessary repairs to the exterior of the premises, including the parking and driveway areas, exterior walls, windows and roof. In the event the premises or any part thereof are substantially damaged by fire or other casualty to the extent that necessary repairs will exceed twenty percent of the value of the building, the parties agree that Lessor shall have no obligation to make the repairs and Lessor may elect to either (8)Maintenance. Tenant shall be solely responsible for all routine and recurring maintenance, including cleaning, trash removal and painting of the interior portion of the premises leased to it exclusively and the portion of the premises leased to is as common area with other tenants. If other space is leased to existing or additional tenants, the tenants shall establish a procedure by which all tenants using the common area shall share in the cost of such maintenance. Lessor shall continue to maintain the exterior premises including the parking areas, driveways and (9)Abatement of Nuisances and Appearance. Tenant shall comply with all laws, rules and regulations of any governmental jurisdiction applicable to the leased premises and shall take all measures necessary to prevent or abate nuisances or other grievances arising out of the manner of the occupancy of the premises for its business purposes. Tenant shall further maintain the appearance of the premises in manner that is aesthetically pleasing and consistent with other business users in the neighborhood and shall not accumulate trash or debris nor display (10)Utilities. Lessee shall be responsible for furnishing its utilities for Unit A shown on Exhibit Aa attached hereto. Lessor will provide utilities for the balance oft the leased premises. (I)Alterations. Tenant shall not make any alterations, additions or improvements to the  clothing design and manufacturing. premises or any portion thereof.  teari incident to the use oft the premises.  make the necessary repairs or to terminate the lease.  landscaping/mowing.  merchandise on the premises.  2    premises without first obtaining written permission from the Lessor and any such alterations, additions or improvements which are permitted shall inure to the benefit of the Lessor upon 12/Indemmfrcation Tenant shall indemnify Lessor and hold it harmless from and against any and all claims, actions, damages, liability and expense in connection with the loss of life, personal injury or damage to property occurring in or about, or arising out of, the leased premises, or occasioned wholly or in part by any act or omission ofTenant, its agents, licensees, concessionaires, customers or employees. In the event Lessor shall be made a party to any litigation, commenced by or against Tenant, its agents, licensees, concessionaires, customers or employees, then Tenant shall protect and hold Lessor harmless and shall pay all costs, expenses and reasonable attorneys' fees included or paid byLessor in connection with such litigation. (13)Environmental Matters. With respect to any pollutants, contaminants, chemicals, or industrial, toxic or hazardous substance or material defined as such in, or for purposes of, all applicable environmental laws, rules, regulations and ordinances now or hereafter in effect ("Environmental Laws"), including without limitation, any waste constituents coming within the definition or list of hazardous substances in 40 C.F.R. $8 261.1 through 261.33 ("Hazardous Material"), the Tenant represents, warrants and covenants that it will indemnify and holdLessor harmless from and against any and all losses, liabilities, damages, injuries, interest, deficiencies, fines, penalties, costs, expenses, attorneys' fees, disbursements, and costs of investigation and clean-up, including without limitation, claims, suits, and proceedings by federal, state, or local government authorities with respect to, or as a direct or indirect result of() the presence on or under, or the escape, seepage, leakage, spillage, discharge, emission, discharging or releasing from, the property of any Hazardous Material, if such occurs during the term of the lease, (ii) any other environmental pollution, including without limitation, any contaminant, waste, irritant or pollutant, discharged into or otherwise contained in the environment at or adjacent to the property if such occurs during the term of the lease, (ii) non-compliance relating to the Tenant's business or the property with any Environmental Law or any other federal, state or local statute, law, ordinance, rule, regulation, order or decree, or (iv) the inaccuracy, misrepresentation or violation or default of or under any matter set forth in this section unless any such loss, liability, damage, injury or the like is directly caused by negligent acts of the Lessor. In addition, the Tenant shall at all times keep on file with the Macon County Fire Marshall a list of any of the materials, substances, or chemicals described in this paragraph and stored or kept on the leased (14)Incidents of Default. Each and every term of this lease is a material part of this lease and continuation of the lease is conditioned on the parties' adherence to its terms. The breach or threatened breach of any of the lease terms by the Tenant shall be deemed an incident of default. A declaration ofi insolvency or the filing of a petition of bankruptcy by the Tenant shall also be deemed an incident of default. In the event Tenant defaults as defined in this paragraph, Lessor may declare the lease terminated and retake possession of the premises upon allowing Tenant a reasonable time to vacate the premises and remove its personal property from the premises.  expiration oft the lease and surrender oft the premises by the Tenant.  premises.  In testimony whereof, the parties have signed this lease on the date first written above in  3    duplicate originals, one ofwhich is retained by each oft the parties.  COUNTY OF MACON Macon County Manager  By:  Inovotex, LLC, a Delaware Limited Liability Company By: President  4    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 14, 2018 DEPARTMENT/AGENCY:  Transit  SUBJECT MATTER: Plan approvals COMMENTS/RECOMMENDATION:  Transit Director Kim Angel is seeking board approval of three documents,  as follows:  1. Updated System Safety Plan 2. Continuity of Operations Plan 3. Updated Title VII Plan  Per Ms. Angel, the safety system plan is still a work in progress and will be delivered to the board prior to or at the meeting. The two other plans are  attached for your review.  Attachments  2 Yes  No  Agenda Item 11B(1), (2) and (3)    Continuity of Operations (COOP) Plan  Macon County 5 West Main Street Franklin, NC2 28734  Adopted by Macon County Board of Commissioners:    FOREWORD  Local Communities have an ethical responsibility to ensure the safety oftheir county. They also have a legal obligation to operate in aj prudent and efficient manner, even during an impending This continuity of operations (COOP) plan provides guidance for Macon County to perform its Recommended changes to this document may be addressed, at any time, to the Emergency  threat or following a disaster.  essential functions as part ofa COOP capability. Services Office, 104 East Main Street, Franklin, NC: 28734  Derek Roland, Manager    TABLE OF CONTENTS  INTRODUCTION I. PURPOSE.  II. APPLICABILITY AND: SCOPE. IV. ESSENTIAL FUNCTIONS. V. AUTHORITIES ANDI REFERENCES. VI. CONCEPT OF OPERATIONS. A. PHASEI I: ACTIVATION. ANDI RELOCATION 4 I. Decision. Process 2. Alert, Notification, and Implementation. Process 4 3. Leadership 5 B. PHASE II: ALTERNATE FACILITYOPERATIONS Mission Critical, Systems 2. Vital Files, Records, and Databases C. PHASE) IIE: RECONSTITUTION VII. COOP! PLANNING RESPONSIBILITIES A. CHIEF MUNICIPAL OFFICER C. ERS SUPPORT OFFICIAL 7 D. DEPARTMENT HEAD E. COUNTY STAFF 8 VIII. LOGISTICS.. A. ALTERNATELOCATION: 8 B. INTEROPERABLE COMMUNICATIONS8 IX. TEST,TRAINING, AND EXERCISES A. MULTIYEAR STRATEGY 8 XI. COOP FLANMAINTENANCE, ANNEX. A: AUTHORITIES AND REFERENCES.  ERROR! BOOKMARK NOT DEFINED.  4  5 5 5 6 6  B. EMERGENCY. MANAGEMENT DIRECT (SENIOR COOPOFFICIAL)7  7  X. MULTEVEARSTRATEGY AND PROGRAM MANAGEMENT.  ANNEX B: ALTERNATE LOCATION/FACILITY INFORMATION. ANNEX C: PLAN ACTIVATION AND NOTIFICATION. ANNEX: D: DEFINITIONS AND ACRONYMS.  ERROR! BOOKMARK NOT  DEFINED.  ERROR! BOOKMARK NOT DEFINED.  14    Introduction  Macon County is located in the southwestern corner ofNorth Carolina and covers an area of approximately 517 square miles. It borders Clay County to the west, Swain County to the north, Jackson County to the east, and the State of Georgia to the south. There are two municipal governments located in Macon County: the Towns of Franklin and Highlands. In 20101 the U.S. Census estimated the population ofMacon County to be 34,100, with a significant seasonal  increase in the summer and fall months.  Purpose  This continuity of operations (COOP) plan for Macon County, hereinafter called County, presents a management framework, establishes operational procedures to sustain essential functions, and guides the restoration off full functions ifi normal operations in one or more oft the This plan was prepared in accordance with Department of] Homeland Security (DHS) Headquarters Continuity of Operations (COOP) Guidance Document, dated April 2004, which provides a structure for formulating a COOP plan; Presidential Decision Directive-67, Ensuring Constitutional Government and Continuity of Government Operations," which requires all Federal departments and agencies tol have a viable COOP capability; and Commonwealth of Massachusetts Executive Order No. 144, which requires all Commonwealth agencies and local This document focuses on the basic COOP elements: essential functions, critical systems, alternative facilities, orders of succession, delegations of authority, and vital records. Development of procedures that address the basic COOP elements and work in concert with business continuity and disaster recovery plans allows for uninterrupted delivery of the County's This document applies to the full spectrum of threats and emergencies that may affect the County. Specifically, this COOP plan is based on an event scenario that disrupts the County's essential functions. In this scenario, the County location is closed for normal business activities. The most likely causes of such disruption are severe winter storms (i.e., ice or snow), widespread utility failure, multiple explosions, civil disturbance, or credible threats of actions that would preclude access to or use of County facilities. Under this scenario, County offices relocate staff and resources to a remote facility identified as the Emergency Relocation Site (ERS).  County's locations are not feasible.  communities to prepare for emergencies and disasters.  essential functions.  Essential functions  This COOP plan is based on the County's essential functions. It serves as an operational guide to facilitate the relocation of County staff to an ERS and the backup of critical systems and vital records sO that essential functions may continue. The level and manner of support needed to continue essential functions is dependent on1 the nature of an event. This plan describes the processes and procedures needed to support continuation of essential functions identified in the  following table.    Priority 1 2 3 4 5 6 7 8 9  Department IT 9-1-1 SOJail DSS/PH Transit  Essential Functions  Information technology and processing Primary Safety Answering Point Inmate Housing Essential public services Client Transportation  Administration Payroll, accounting, vital records  A specific County department oversees each essential function listed above, which, in turn, is supported by specific critical systems and/or vital records. Therefore, to maintain an operational status, the County must support the required department (staff), critical systems, and vital records  at the ERS.  Authorities and References  Authority, support, and justification for continuity of operations (COOP) planning are provided  through the documents listed in Annex. A.  Concept of Operations  A COOP plan must be maintained at al high level of preparedness and be ready to be implemented without significant prior warning. It should be implemented fully no later than 12 hours after activation and provide guidance to sustain operations for up to 30 days. The broad objective oft this COOP plan is to provide for the safety and well-being of County employees. In addition, this plan will facilitate the execution ofthe County's essential functions during any crisis or emergency in which one or more County locations are threatened or not accessible.  Specific County COOP Plan objectives include the following:  Enable stafft to perform essential functions to prepare for and respond to the full spectrum of possible threats or emergencies including terrorism, technological catastrophes, natural Ensure that the Emergency Relocation Site (ERS) can support Emergency Relocation  or manmade disasters, and other crises.  Identify key principals and supporting staff who will relocate. Protect and maintain vital records and critical systems.  Group (ERG) operations.  An emergency, such as an explosion, fire, or hazardous materials incident, may require the evacuation of one or more County locations with little or no advance notice. Building evacuation, if required, is accomplished via implementation of Occupant Emergency Plans for each location. This COOP. Plan is not an evacuation plan, rather, it provides for a deliberate and preplanned movement of selected principals and supporting staff to the ERS. Following an incident sO severe that one or more County locations are rendered unusable, orif such an event appears imminent, the ChiefMunicipal Officer instructs the Emergency Management Director or Senior COOP Official to activate the County COOP Plan. The    Emergency Management Director or Senior COOP Official deploys the appropriate members of  the ERG.  Phase : Activation and Relocation  The extent to which orderly alert and notification is possible depends on the amount of warning received, whether personnel are on duty at County locations or off duty at home or elsewhere, and, possibly, the extent ofrisk for County personnel or locations.  Decision Process  Execution oft this COOP plan focuses on continuing the County's essential functions via the relocation of select personnel, ERS operations, and critical systems recovery. This COOP plan may be executed in several phases that are delimited by the time from warning dissemination and the activities being performed. Depicted belowis  the County's decision process.  0-24hrs Implement Contingency Plans  0-48hrs Monktoring Event  Returnto Normal Operations yes Location? Rooccupy Implement Reconstitution Plans  Implement Emergency Occupant Plans  Warning?  Location? Evacuate  Accessible? Location  COOPPEn Activate  ImplementCOOP atERS  Retumto Normal Operations  Reoccupy Location  Any disaster, whether natural, manmade, or technological, that adversely affects the County's ability to perform essential functions, requires activation ofthis plan. County staff will be contacted with alert and notification information using the  Alert, Notification, and Implementation Process  following contact lists. Derek Roland, Manager Mike Decker, HRI Director Andy Muncey, IT Director Steve Ledford, Maintenance Director  828-349-2025 828-349-2020 828-349-2177 828-349-2072  Note: Information and guidance for County members is normally relayed by network messages, e-mail, or phone using existing emergency calling plans. All members of the Emergency Relocation Group (ERG) will be notified initially by phone; however, other County staff members will be notified via network alerts and/or public address announcements, as appropriate. Depending on the situation, current information may also available via announcements released to and made by local radio and TV  stations.  Employees should listen for specific instructions.    Leadership  a. Orders of Succession  In the event of a vacancy in the position of County Manager, or the absence oft the incumbent ini this position, anotheri individual serving in an acting capacity shall  temporarily assume the duties of the position. Mike Decker, HRI Director b. Delegations of Authority  828-349-2025  Delegations of authority from the position of County Manager are established to ensure the ability of County staff members to perform essential functions while The Macon County Board of Commissioners may convene an emergency meeting  remaining a viable part oft the organization. to name an interim Manager as necessary.  Phase I: Alternate Facility Operations  Alternative facilities (i.e., ERSs) must be capable of supporting operations in ai threat-free environment in the event that essential functions and supporting staff are relocated to the site. A relocation site must have sufficient space and equipment to sustain operations fora period of up to 30 days. An ERS must also have the appropriate physical security and The Senior COOP Official, or designated alternate, conducts semiannual reviews oft the space allocations with each ERS Support Official to ensure the adequacy of space and other  access controls., resources.  Mission Critical Systems  In general, the telecommunication and information system support provided at County locations is available independently at the ERS. Itisi imperative that the Senior COOP Official ensures that unique or critical information system requirements are considered in planning and, ifa appropriate, identified as capabilities to be provided by support organizations at the ERS. County offices shall maintain all necessary and up-to-date files, computer software, and databases required to carry out essential  functions.  System Name 9-1-1 Communications  Current Location OtherLocations  1041 EI Main St  125 Hyatt Rd  Vital Files, Records, and Databases  One COOP Plan responsibilities is to comply with the U.S. National Archives and Records Administration Code of] Regulations, Subchapter B - Records Management, to ensure the protection and continuous availability of vital records. Vital records are    documents, references, and records, regardless of media type, that are needed to support essential functions under the full spectrum ofe emergencies and disasters. All vital records must be protected from damage or destruction. County vital records are stored in aj properly equipped, environmentally controlled facility that is secure but also accessible when needed for records retrieval. The Senior COOP Official is to: make certain that databases and other references supporting the essential functions ofthe County are prepositioned at each ERS, carried with deploying personnel, or Over time, vital records become outdated and require updating through aj process called cycling. Inclusion ofcycling procedures in the Vital Records Management Program ensures that vital records are current and accurate when needed.  available through a backup process.  Vital File, Record, or Database  Form of Record (e.g., hardcopy, electronic) electronic  Pre-positioned Hand Carried Backed up at  atAlternate Facility Yes  to Alternate Facility No  Third Location Yes  ITS System  Phase I: Reconstitution  Within hours ofrelocating to the ERS, the Senior Official initiates operations to salvage, restore, and recover the County location(s). These: reconstitution efforts generally begin when the County Manager, or other authorized person, ascertains, in coordination with Federal, State, and local authorities that the emergency situation has ended and is unlikely to recur. However, once the appropriate County official determines that the emergency has ended, immediate reconstitution may not be practical. Depending on the situation, one of  the following options should be considered fori implementation:  Continue to operate from the ERS. County offices or other resources  Begin an orderly return to County locations and reconstitute from remaining Begin to establish al reconstituted County in some other facility.  COOP Planning Responsibilities County Manager  Provides overall policy direction, guidance, and objectives for COOP planning. Provides policy direction, guidance, and objectives during an incident for the Consults with and advises appropriate officials during implementation oft the  implementation of the COOP Plan.  COOP Plan.    Serves as the principal County representative to external parties and groups  during implementation of the COOP Plan.  Emergency Management Director  Serves as the County COOP program point ofo contact.  Coordinates implementation of the COOP Plan and initiates appropriate notifications inside and outside the County during COOP Plan implementation. Coordinates the COOP Training, Testing, and Exercising Program. Initiates recovery of County, as part tofreconstitution.  Aids ERG efforts at the ERS.  ERS Support Official  Prepares site support plans to support the implementation oft the COOP Plan to facilitate the smooth transition of direction and operations from the County Provides for the proper storage ofbackup copies of vital records and other pre- Designates personnel responsible to assist the arriving ERG. Advance Team. Maintains a current roster of designated site support staff. Supports periodic coordination visits by County offices. Keeps the Senior COOP Official informed ofs site vulnerabilities or changes in site resources that may impact the effective implementation ofthe COOP Plan. Requests an annual security risk assessment ofthe ERS by security stafft to Coordinates appropriate billeting arrangements with the ERS, ifa appropriate, for employees who will not commute and need toi remain overnight near the ERS.  location(s) to the ERS. positioned items.  assist in ensuring COOP relocation site readiness. Conducts periodic coordination visits to the ERS. Participates in scheduled tests, training, and exercises.  Department head  Appoints a COOP point of contact for coordination and implementation oft the Keeps the Manager informed of any changes in the designation ofthe office Identifies essential functions to be performed when any element oft the County Identifies those functions that can be deferred or temporarily terminated in the Maintains a current roster of office personnel designated as ERG members. Maintains current personnel emergency notification and relocation rosters. Ensures that the time and attendance function is represented on the ERG. Designates personnel to assist security officials in securing office equipment and files at County locations when implementing the COOP Plan. Conducts periodic tests of the office telephone notification cascade(s).  COOP Plan. COOP point of contact.  isr relocated as part of the COOP Plan. event the COOP Plan is implemented.  Prepares backup copies or updates of vital records.    County Staff  Review and understand the procedures for emergency evacuation of County Review and understand responsibilities related to COOP support functions and performance of County essential functions at a relocation site. Report to work to perform essential functions as detailed in this COOP plan or Provide current contact information to supervisors.  locations in the Occupant Emergency Plan.  as requested.  Logistics  Alternate Location  The County has two (2) designated Emergency Operations Centers for support following an event that disables the infrastructure supporting County activities that occur at department offices. Alternate locations will be identified by each department. Relocation sites must have adequate space, the necessary equipment, and the connectivity to support relocating each group responsible for performing essential functions.  Interoperable Communications  The success of County operations at the Emergency Relocation Site (ERS) depends upon the availability and redundancy of significant communication systems to support connectivity to internal organizations, other agencies, critical customers, and the public. Interoperable communication should provide a capability to correspond with the County's essential functions, to communicate with other Federal agencies, State agencies, and local emergency support personnel, and to access other data and systems necessary to conduct all  activities.  Test, Training, and Exercises  A changing threat environment and recent events emphasize the need for COOP capabilities that enable the County to continue its essential functions across a broad spectrum of emergencies. Federal Preparedness Circular (FPC) 66, in accordance with FPC 65, states that testing, training, and exercising of COOP capabilities are necessary to demonstrate and improve the ability of  agencies to execute their essential functions. Multi-Year Strategy and program Management  Multiyear strategy long-term initiatives.  The County COOP Plan Multiyear Strategy includes the objectives and key strategies for developing and maintaining a viable COOP program, including the support for short- and  B. PROGRAM MANAGEMENT  The Program Management Plan is a critical element oft the County's strategic planning activities because it documents the tactics executed to achieve the initiatives in the    multiyear strategy. It describes the County's needs, defines roles and responsibilities, and documents specific program timelines. In addition, it provides an effective program management tool for oversight, resource allocation, and progress evaluation.  COOP Plan Maintenance  To maintain viable COOP capabilities, the County is continually engaged in aj process to designate essential functions and resources, define short- and long-term COOP goals and objectives, forecast budgetary requirements, anticipate and address issues and potential obstacles, and establish planning milestones. Following is a list ofs standardized list of activities necessary to monitor the dynamic elements of the County COOP Plan and the frequency of their  occurrence.  Activity Plan update and certification  Tasks  Frequency Annually  Review entire plan for accuracy. Incorporate lessons learned and changes in policy and philosophy. Manage distribution. Identify current incumbents. Update rosters and contact information. Check all systems. Verify accessibility. Cycle supplies and equipment, as necessary. Monitor volume of materials. Update/remove files.  Maintain orders of succession and delegations of authority Maintain emergency relocation site readiness Monitor and maintain vital records management program  Semiannually Monthly  Ongoing    Annex A: Authorities and References provided through the documents listed below.  Authority, support, and justification for continuity of operations (COOP)p planning are  Federal Guidance  Executive Order 12148-Federal Emergency Management. EO 12148 establishes Federal policies and coordinates civil emergency planning, management, and assistance functions. It also establishes the President's role in working with State and local governments. Executive Order 12472-Establshment of the National Communications System. EO 12472 establishes the National Communication Systems as a Federal interagency group assigned national security and emergency preparedness elecommunications responsibility throughout the full spectrum of emergencies. Responsibilities include planning, developing, and implementing enhancements to the national telecommunications infrastructure to achieve measurable improvements in survivability, interoperability, and operational effectiveness under all conditions. This is accomplished by effective management and by using national telecommunication resources to support the Government during any emergency. Executive Order 12656-Assgmment of Emergency. Preparedness Responsibilities. E012656 ist the foundation oft these mandates. It requires Federal agencies to develop plans and procedures that ensure the survival ofthe U.S. Constitution and. American Government by enabling them to continue to provide essential functions and services during and following a disaster or emergency. Executive Order 12656 assigns national security management Presidential. Decision Directive 63. PDD-63 isar national-level effort to ensure the security of the increasingly vulnerable and interconnected infrastructure of the United States. Itrequires departments and agencies to develop aj plan for protecting critical infrastructures, including elecommunications, banking and finance, energy, transportation, and other essential functions and services. The directive addresses those services provided by Federal, State, and local Presidential. Decision Directive 67. PDD-67 directs the Federal executive branch departments and agencies to have a viable COOP Plan and capability. Departments and agencies must be able to operate at their alternative facilities with or without warning no longer than 12 hours after the disaster and to maintain sustained operations for a minimum period of up to 30 days. The plans identify those requirements necessary to support the primary functions, such as emergency communications, establishing a chain of command, and delegations of authority. Executive Order 13228-Eatablishing the Office of Homeland Security and the Homeland Security Council. EO 13228 establishes the Office of] Homeland Security ini response to the terrorist attacks on September 11, 2001. Responsibilities oft the office include developing and coordinating the implementation ofac comprehensive national strategy to secure the United States from terrorist threats or attacks. The office shall coordinate the executive branch's efforts to detect, prepare for, prevent, protect against, respond to, and recover from terrorist attacks within Executive Order 13231 - Critical Infrastructure. Protection in the Information Age. EO 13231 establishes aj protection program that consists of continual efforts to secure information systems  preparedness responsibilities to Federal departments and agencies.  governments.  the United States.    for critical infrastructure that includes emergency preparedness communications. To achieve this policy, there will be a senior executive branch committee to coordinate that will have cognizance over all Federal efforts and programs involving continuity of operations, continuity of government, and Federal department and agency information systems protection. Robert T. Stafford. Disaster. Reliefand Emergency. Assistance. Act, Amended (U.S. Code Title 42, Section 5121). This act provides for an orderly and continual means of assistance by the Federal Government to state and local governments for carrying out their responsibilities to alleviate the suffering and damage that result from disasters. 42USC5121 encourages the development of comprehensive disaster preparedness and assistance plans, programs, capabilities, and organizations by the States and local governments.  U.S. National. Archives & Records. Administration (NARA) Code of Federal Regulations. The NARA Code of Federal Regulations (CFR), Subchapter B, Records Management, provides guidance and prescribes policies for records management programs relating to record creation Homeland Security Presidential Directive-1. The Homeland Security Council (HSC) shall ensure coordination of all homeland security-related activities among executive departments and agencies and promote the effective development and implementation of all homeland security policies. The HSC Principals Committee (HSC/PC) shall be the senior interagency forum under the HSC for homeland security issues. The HSC Deputies Committee (HSC/DC) shall serve as the senior sub-Cabinet interagency forum for consideration of policy issues affecting homeland security. HSC Policy Coordination Committees (HSC/PCC) shall coordinate the development and implementation ofhomeland security policies by multiple departments and agencies throughout the Federal Government, and shall coordinate those policies with State and local Homeland. Security. Presidential. Directive-3. The Homeland Security Advisory System provides warnings in the form ofa set of graduated "Threat Conditions" that would increase as the risk oft the threat increases. At each threat condition, Federal departments and agencies implement a corresponding set of"Protective Measures" to further reduce vuinerability or increase response capability during a period of heightened alert. This system is intended to create a common vocabulary, context, and structure for an ongoing national discussion about the nature of the threats that confront the homeland and the appropriate measures that should be taken in response. It seeks to inform and facilitate decisions appropriate to different levels of FEMA Federal. Preparedness Circular (FPC) No. 65-Federal Executive Branch Continuity of Operations (COOP). FPC 65 provides guidance to Federal executive branch departments and agencies for developing viable and executable contingency plans for continuity of operations. COOP planning facilitates the performance of department'agency essential functions during any emergency or situation that may disrupt normal operations. FPC 65: requires that each agency appoint a senior Federal Government executive as an emergency coordinator to serve as program manager and agency point of contact for coordinating agency COOP activities. This ensures continuous performance ofa an agency's essential functions during an emergency and protects essential facilities, equipment, records, and other assets. The actions recommended: in FPC65 will reduce disruptions to operations and loss ofl life, and minimize damage and losses. It  and maintenance, adequate documentation, and proper record disposition.  government.  government and toj private citizens at home and at work.    achieves a timely and orderly recovery from an emergency and resumption offull service to Federal. Preparedness Circular. No. 66-Test, Training and Exercise (TT&E). Programfor Continuity of Operations (COOP). FPC 66 provides guidance to Federal executive branch departments and agencies for use in developing viable and executable TT&E programs to support the implementation and validation ofCOOP plans. These activities are important elements of a comprehensive emergency preparedness program necessary to improve the ability Federal Preparedness Circular No. 67-Acquisition of Alternate Facilities for Continuity of Operations (COOP). FPC 67 provides guidance to Federal executive branch departments and agencies for acquiring alternative facilities to support their COOP. FPC 67 requires agencies to designate alternative operating facilities as part oft their COOP plans and prepare their personnel for the possibility of sudden relocation ofe essential functions or COOP contingency staff to these  customers.  ofagencies to effectively manage and execute their COOP plâns.  facilities should an emergency necessitate that action. Commonwealth of Massachusetts Guidance  Governor's Executive Order. No. 144. EO 144 requires all Commonwealth Agencies to prepare for emergencies and disasters, and toj provide emergency liaisons to the Massachusetts Emergency Management Agency for coordinating resources, training, and operations. Survivable Crisis Management. Plan 1994. The Commonwealth ofMassachusetts Survivable Crisis Management (SCM) Plan provides the foundation and structural framework for managing the individual capabilities of the different agencies with emergency response and continuity of Commonwealth of Massachusetts Chapter 639 of the Acts of1950, Chapter 33. The legislation provides basic Civil Defense / Emergency Management responsibilities for meeting dangers presented to the Commonwealth and its people by emergencies and disasters. The document directs preparedness efforts related to common defense, protection of the public peace, health,  government responsibilities.  security and safety.    Emergency Level (Local Emergency)  Typeo of Events (Fire, attack on your headquarters,etc.)  COOP Plan Activation Authority Derek Roland  Notification Method (828) 347-2405  (Regional or (Hurricane, flood or other  Derek Roland  (828)3 347-2405  National Emergency) (National Security Emergency)  localized disasters)  (Terrorist use of weapons of mass destruction)  Derek Roland  (828)347-2405    Annex D: Definitions and Acronyms  The following terms or phrases are found ini this document.  Advance Team. ERG personnel who immediately deploy to the Emergency Relocation Site (ERS) upon receiving a COOP warning or activation, to initiate actions at the ERS inj preparation for the arrival oft the main body of] Emergency Personnel. Advance Team plus Emergency Business Continuity Plan (BCP). The BCP provides procedures for sustaining an organization's business functions during and after a disruption. An example ofal business function may be an organization's payroll process or consumeri information process. Al BCP may be written for a specific business process or may address all key business processes. Business Recovery. Plan (BRP). The BRP addresses the restoration ofbusiness processes after ane emergency, but unlike the BCP, lacks procedures to ensure continuity of critical processes Continuity of Operations (COOP) Plan. An action plan that provides for the immediate continuity of essential functions of an organization at an alternative facility for up to 30 days in Disaster Recovery. Plan (DRP). The DRP applies to major, usually catastrophic, events that deny access to the normal facility for an extended period. Frequently, DRP refers to an IT- focused plan designed to restore operability of the target system, application, or computer facility Emergency. Personnel. The key principals and staff members of the ERG, responsible for the execution ofessential functions. Advance Team plus Emergency Personnel constitute an ERG. Emergency Relocation Group (ERG). Predesignated principals and staff who move to a relocation site to continue essential functions in the event that locations are threatened or incapacitated. The ERG comprises Advance Team plus Emergency Personnel. Emergency Relocation Site (ERS). A remote alternative facility to which the ERG moves to continue essential functions in the event that traditional work sites are incapacitated. Essential functions. Essential functions are those functions, stated ori implied, that are: required to be performed by statute or Executive order, or other functions deemed essential by the heads ofprincipal organizational elements (i.e., administrators, office directors, and division directors). Occupant Emergency Plan (OEP). The OEP provides the response procedures for occupants of ai facility in the event a situation poses a threat to the health and safety of personnel, the environment, or property. Such events include ai fire, hurricane, criminal attack, or ai medical Point ofContact (POC). The designated focal point for actions involving a specific plan, as in Relocation Site (RS) Support Official. Serves as the COOP point of contact at each ERS. Responsible for the readiness and operational condition oft the ERS, as appropriate, including telecommunications, infrastructure, and equipment; and support the billeting and meal needs of  Personnel constitute an ERG.  throughout an emergency or disruption.  the event an emergency prevents occupancy ofits primary facility.  atare relocation site after an emergency.  emergency. "COOP POC."  the ERG.    Senior COOP Official. Serves as the COOP point of contact. Responsible for coordinating implementation of the COOP Plan; initiating appropriate notifications inside and outside the Agency during COOP Plan implementation; being the point of contact for all COOP training, testing, and exercising; assisting ERG efforts at the ERS; and initiating recovery oft the Agency  as part ofreconstitution.    CERTIFICATION PAGE  Ih have reviewed and approved this plan for Macon County. During this review suggestions were made and included in this plan. The plan will be continually updated and reviewed as necessary  toi remain current.  Manager, Macon County  Date  EM Director, Macon County  Date    Macon County  Transit  national origin disabilitv Title VI  nondiscrimination buses  1964 MPO  age civil rights lightrail V  public participation rights race color gender EJ  equal opportunity LEP equality,  stransit  fair  Macon CountuyBANSTT  Date Adopted Month/Ddy/Yedr  Title VI Program Plan    TITLE VII PLAN REVIEW AND ADOPTION  On behalf oft the Macon County Board of Commissioners for Macon County Transit (MCT)lhereby acknowledge receipt oft the Title VI Nondiscrimination Plan. We, the board, have reviewed and hereby adopt this Plan. We are committed to ensuring that all decisions are madei in accordance with the nondiscrimination guidelines oft this Plan, tot the end that no person is excludedi from participation in, denied thel benefits of, or otherwise subjected to discrimination under any Macon County Transit transportation services and activities on the basis of race, color, national origin, sex, age, creed (religion), or disability, as protected by Title VI oft the Civil Rights Act of 1964 and the nondiscrimination provisions of thel Federal  Transit Administration.  Chairman, Board of Commissioners  DATE  2    Table of Contents  Title' ViNondiserimination Agreement 2.0 Description of Programs and Services.. 2.1 Program(s) and Services Administered. 2.2 Funding Sources / Tables.. 2.3 Decision-Making Process. 2.4 Title VI Coordinator 2.5 Change of Title VI Coordinator 2.6 Organizational Chart.. 2.7 Sub-recipients.  5  1.0 Introduction  3.0 Title VI Nondiscrimination Policy Statement. 4.0 Notice of Nondiscrimination 6.0 Contract Administration 6.1 Contract Language...  10 11 12 13 13 14 15 17 19 20 21 23 23 23 24 25 25 25 25 25 26 26 26 3  5.0 Procedures to Ensure Nondiscriminatory, Administration of Programs and Services.  6.2 Nondiscrimination Notice to Prospective Bidders. 7.0 External Discrimination Complaint Procedures. Discrimination Complaint Form Discrimination Complaints Log.. Investigative Guidance. SAMPLE Investigative Report Template. 8.0 Service Area Population Characteristics. 8.1 Race and Ethnicity. 8.2 Age & Sex.. 8.3 Disability. 8.4 Poverty 8.5 Household Income.. 8.6 Limited English Proficiency Populations. 8.7 Population Locations. 10.0 Public Involvement 10.1 Introduction. 10.2 Public Notification  9.0 Title VI Equity Analyses (and Environmental. Justice Assessments).    10.3 Outreach Tools. 10.4 Limited English Proficiency. 10.5 Demographic Request... 10.6 Key Community Contacts 11.0 Staff Training.  27 28 29 30 31 31 31 32 33  10.7 Summary of Outreach Efforts! Since the Last Title VI Program Submission 12.0 Nonelected Boards and Committees - By Race and Gender  13.0 Record-Keeping and Reports.  Appendices.  Appendix A - Applicable Nondiscrimination, Authorities Appendix B - Organizational Chart Appendix C-I NCDOT's1 Transit Review Checklist Appendix D - Annual Education and Acknowledgment Form Appendix F-Transit Advisory Board (TAB) Composition Appendix G- Demographic Request Form  Appendix E-L Language Spoken at Home By Ability to Speak English For1 the Population 5) Years and Over  4    TTEVINONDESCRMNATIONAGREEMENT THE OAPACAROIMADEASPENT OFTRANSPORTATION  BETWEEN ND  MACONCOUNTY TRANSIT  Ina accordance with DOT Order 1050.2A, Macon County Transit (MCT) assures the North Carolina Department of Transportation (NCDOT) that no person shall, on the ground of race, color, national origin, sex, Creed (Religion), age, or disability, as provided by Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987 and related nondiscrimination authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to  discrimination or retaliation under any program or activity undertaken by Macon County Transit.  Further, Macon County Transit hereby agrees to:  1. Designate a Title VI Coordinator that has ar responsible position within the organization ande easy access to 2. Issue a policy statement, signed by the Transit Director oft the organization, which expresses a commitment to the nondiscrimination provisions of Title VI and related applicable statutes. The signed policy statement shall be posted and circulated throughout the organization and to the general public, and published where appropriate in languages othert than English. The policy statement will be re-signed when there is a change 3. Insert the clauses of the contract language from Section 6.1i in every contract awarded byt the organization. Ensure thate every contract awarded by the organization's contractors or consultants alsoi includes the 4. Process all and, when required, investigate complaints of discrimination consistent with the procedures 5. Collect statistical data (race, color, national origin, sex, age, disability) on participants in, and beneficiaries 6. Participate in training offered on Title VIa and other nondiscrimination requirements. Conduct or request 7. Take affirmative action, ifr reviewed or investigated by NCDOT, to correct any deficiencies found within a reasonable time period, not toe exceed 90 calendar days, unless reasonable provisions are granted by 8. Document all Title' VI nondiscrminator-reated activities as evidence of compliance. Submit information and THIS AGREEMENT is given in consideration of, and fort the purpose of obtaining, any and alli federal and state funds, grants, loans, contracts, properties, discounts or other financial assistance under all transportation programs and  the Transit Director of the organization.  of Transit Director. contract language.  contained within this Plan. Log all complaints for the administrative record. of, programs and activities carried out byt the organization. training fore employees or the organization's sub-recipients.  NCDOT.  reports tol NCDOT on as schedule outlined by NCDOT.  activities andi is binding.  Derek C. Roland, Macon County Manager  Date  5    1.0 INTRODUCTION  Title VI oft the 1964 Civil Rights Act, 42U.S.C. 2000d provides that: "Nop person int the United States shall, oni the ground of race, color, or national origin, be excludedi from participation in, be denied the benefits of, or bes subjected to discrimination under any program or activity receiving Federal financial assistance." The broader application ofr nondiscrimination lawi is foundi in other statutes, executive orders, andi regulations, which provide additional protections based on age, sex, creed (religion), and disability, including the 1987 Civil Rights Restoration Act, which extended nondiscrimination coverage to all programs and activities of federal-aid recipients, sub-recipients, and contractors, including thoset that arer not federally- Macon County Transit (MCT)i is a recipient of Federal financial assistance from the North Carolina Department of Transportation (NCDOT) and the. United States Department of Transportation (USDOT), receiving Federal Transit Administration (FTA) funds through the NCDOT. As thep primary recipient of USDOT funds inl North Carolina, the NCDOT's comprehensive Title VI Nondiscrimination Program includes compliance oversight and technical assistance responsibilities towards its sub-recipients and those sub-recipients must use federal and state funds in anondiscriminatory manner. Macon County Transit establishes this Title VINondiscrimination Plani for the purpose of complying with Title VIc oft the Civil Rights Act of1 1964, as required byF FTA Circular 4702.1B. and related requirements outlined under Group01.D, Nondiscrimination Assurance," oft thel FTA Certifications and Assurances. This document details ther nondiscrimination program, policies, and practices administered byt this organization, and will be updated periodically toi incorporate changes and additional responsibilities as they are made. This Plan willl be submitted to NCDOT or FTA, upon request.  funded (see Appendix. A - Applicable Nondiscrimination Authorities).  2.0 DESCRIPTION OF PROGRAMS AND SERVICES 2.1 PROGRAM(s). AND! SERVICES ADMINISTERED  Macon County Transit provides thet following public transportation options toi its customers within Macon County: 1. Deviated Fixed Route - operates Monday - Friday from 8:00 am until 4:30 pm (last run). Route includes 8 designated stops, will make stops in between designated stops and will deviate upt to Vmilei from route upon request. Buses will be ate each stop every 30 minutes Fares are: $1 per boarding, $181 for 201 tickets, or $301 fora an unlimited monthly pass. 2. Demand Response - Operates Monday Fridayf from 6:00 am until 5:00 pm. Available to all citizens of Macon County. All trips should be: scheduled ast fari ina advance as possible but atl least by 12:00PM the day before. ADA accessible vehicles are: available. Fares are $3.00 per boarding for local general publict trips; there are discount rates availablet for the elderly andlor disabled passengers. Out of county fares depends oni the location of thet trip.  Deviated Fixed Route vehicles are ADA accessible.  Macon County Transit has thei following staff:  Transit Director (1), Transit Assistant Director (1), Transit Operations Supervisor (1), Dispatcher/Scheduler (1), Transit  Administrative Support Assistant (1), Full-Time Drivers (4) and! Part-time Transit Drivers (19)  2.2 FUNDING SOURCES/TABLES 1. grants and! loans of Federal funds; 3. the detail of Federal personnel;  Fort the purpose of federaly-assisted programs, "federal assistance" shall include: 2. the grant or donation of Federal properly andi interest inp property;  6    4. thes sale andl lease of, andi they permissiont to use (on other than a casual or transient basis), Federal property or anyi interest ins such property without consideration or at ar nominal consideration, or at a consideration whichi is reduced for the purpose of assisting the recipient, or in recognition oft the publici interest tol be: served by suchs sale 5. any Federal agreement, arrangement, or other contract which! has, as one ofi itsp purposes, the provision of Each FTAE Formula Grant received by our system, and whether thet funds were received through NCDOT or directly from FTA, is checked below. Additional details are provided on how often each oft the grantsi is received (annually, first time,  ork lease tot the recipient; and assistance.  etc.)  Grantite  NGDOE FTA. R R B B  Details  epupase'TetUene) ando durationofrerep! toi improve mobility for seniors andi individuais with disabilities throughout the country, by removing! barriers tot transportation services ande expanding the transportation mobility options available, annually toe enhance the: access ofp peoplei inr nonurbanized areas tot health care, shopping, education, employment, public services andr recreation; toa assisti int the design andi mplementation of training andt technical assistance projects and others support services tailoredt tor meet the needs oft transit operators inr nonurbanized areas, annually upon toe encourage news services and facility improvements to address the transportation needs of persons witho disabilities that got beyond those required byt the Americans with Disabilities Act (ADA), annually upon top provide technical assistancet toi include project planning, program and management development, publict transportation coordination activities, and researcht top promote effective delivery ofp public transportation inr rural areas oft the designated Appalachian region, and (8)t toe enhance andi improve access toj jobst through employment- relatedt transportation services forv welfare recipients ande eligible low- incomei individuals; thisi includes transportation ofr residents from urbanized: andr rural areas tos suburban employment opportunities,  5310( (Transportationi for Elderly Persons and Persons with Disabilities) 5311 (Formula Grants for Othert than Urbanized Areas) 5311 (b/3) (Rural Transit Assistance) 5317 (New Freedom)  upon approval annually upon approval approval approval  Other: Appalachian Development Transportation Assistance Program (ADTAP)  R  annually upon approval  2.3 DECISION-MAKING PROCESS  Thet transportation advisory board shall perform the following duties or be responsible for the following functions: 1. The Macon County Transportation Advisory Board (TAB) is the advisory committee for Macon County Transit and makes recommendations. to the Macon County Board of Commissioners on service changes and adopting 2. The TABi is al locally formed advisory group based on NCDOT/PTD guidelines and requirements. 3. The TAB must include representatives from the elderly, minority, Limited English Proficiency (LEP), disabled 4. The TAB meets, at a minimum, one time per quarter (Third Wednesday of the Third Month of the Quarter - 5. Av vote by the majority of board members present at any meeting shall constitute a quorum for the transaction of  program documents.  and/or! lowi income populations int the service area. March, June, September, December)  business during regular or special called meetings of the board  7    6. Serve as al liaison between ther residents of Macon County and the county government conçerning transportation 8. Review and make recommendations on service design, scheduling and! billing rates andf fares and helpt to resolve 9. Monitor compliance with federal regulations and the status of any deficiencies noted in any official federal, state 10. Recommend policy andr make recommendations' tot the Transit Director andi thei Macon County Board of Commissioners ont the transportation needs of Macon County citizens, particularly with respect to a coordinated and cost-effective approach tot the delivery oft transportation services to areal human service agencies and the 11. Work tos stimulate and promote needed transportation services and programs for Macon County residents. 12. Assist public, private non-profit, private, and voluntary agencies in providing transportation services tot their 13. Assist int the development and update of the Community Transportation Services Plan (CTSP) and thel local 14. Perform other functions as may ber requested byt thel Macon County Board of Commissioners.  issues.  7. Discuss and make recommendations on unmet needsi ini thes services area.  complaints when requested byt the Transit Director.  or local review or report. general public. clients.  Human Services and Public Transportation Coordinated Plan.  Thel Macon County Board of Commissioners shall perform the following duties or be responsible for the following 1. Thel Macon County Board of Commissioners (BOC) is the governing board for Macon County" Transit and makes  functions:  thei final decisions on adopting policies and program documents. 2. The BOC is comprised of five elected members. 3. Thel BOC meets one time per month (second Tuesday of thel Month)  4. Certain departmental panspoices.documens are required tol be adopted by the! Board of Commissioners. 5. Panpolices.documens aret typically sent tot the County Attorney for review and comment, 6. The Transit Director makes any necessary changes based on County Attomey's opinion and requests to be 7. The Transit Director (or designee) brings the par/polcydocument before the Board of Commissioners at a 8. The BOC considers the request from the Transit Director and votes to either approve or denyt the request. 9. A Resolution granting permission for MCT to apply and receive the annual CTP funds must be passed by the  placed on the agenda fort the next BOC meeting.  regular meeting. BOC.  Boardorc Gommittee Name Macon County Transportation Advisory Macon County Board ofCommissioners  Appointed B3 D  Biected toMembers  16 5  Board  R  8    2.4 TTLEVICOORONATOR  Thei individual below has been designated ast the Title' VIC Coordinator for Macon County Transit, andi is empowered with  sufficient authority andi responsibility to implement the Titlel VII Nondiscrimination Program:  Kim Angel Transit Director 36 Pannell Lane Franklin, NC 28734 828-349-2222 kangel@maconnc.org  Keyr responsibilities of the Coordinator include:  Maintaining knowledge of Title) VI and related requirements.  Attending civil rights training when offered by NCDOT or any other regulatory agency. Administering the Title VII Nondiscrimination Program and coordinating implementation oft this Plan. Making surei internal staff and officials aret familiarized and complying with their Title VI nondiscrimination obligations. Disseminating Title VI information internally and toi the general public, including in languages otheri than English. Presenting Title Vi-related information to decision-making bodies fori input and approval. Ensuring Title Vi-related posters are prominently and publicly displayed. Developing a process to collect data related tor race, national origin, sex, age, and disability to ensure minority, low- income, and other underserved groups are included and noto discriminated against. Ensuring that non-elected boards and committees reflect thes service area and minorities arer represented. Implementing procedures for prompt processing (receiving, logging, investigating andlor forwarding) of discrimination Coordinating with, and providing information to, NCDOT and other regulatory agencies during compliance reviews or Promptly resolving areas of deficiency to ensure compliance with Title VI nondiscrimination requirements.  complaints. complaint investigations.  2.5 CHANGE OF TITLE VI COORDINATOR  IfTitle VI Coordinator or Transit Director changes, this document and allo other documents that name the Coordinator, will immediately be updated, and an updated policy statement and assurance willl bes signed byt ther new Transit Director.  2.6 ORGANIZATIONAL CHART  And organizational chart showing the Title VI Coordinator's place within the organization is locatedi in Appendix B.  2.7 SUB-RECIPIENTS sub-recipients.  Macon County Transit does not have pass through funds to any other organizations and, therefore, does not have any  9    3.0 MLEVIONOSCRAMATON POLICY STATEMENT  Itist the policy of Macon County Transit, as a federal-aid recipient, to ensure that no person shall, on the ground ofr race, color, national origin, sex, creed (religion), age or disability, be excludedi from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of our programs and activities, as provided by Title VI oft the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, and  all other related nondiscrimination laws and requirements.  Derek C. Roland, Macon County Manager  Date  Title' VI and Related Authorities  Title VI of the Civil Rights Act of 1964 (42U.S.C. Section 2000d) provides that, "No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. The 1987 Civil Rights Restoration Act (P.L. 100-259) clarified and restored the original intent of Title VI by expanding the definition of "programs and activities" to include all programs and activities of federal-aid recipients (such as, Macon County Transit), sub-recipients, and contractors, whether such programs and activities are federally-assisted or not. Related nondiscrimination authorities include, but are not limited to: U.S. DOT regulation, 49 CFR part 21, Nondiscrimination in Federally-assisted Programs of the Department of Transporaion-Eleqtuaion of Title VI of the Civil Rights Act"; 49 U.S.C. 5332, Nondiscrimination (Public Transportation); FTA Circular 4702.1B Title VI Requirements and Guidelines for Federal Transit Administration Recipients; DOT Order 5610.2a, "Actions to Address Environmental Justice in Minority Populations and Low-Income Populations"; FTA C 4703.1 Environmental Justice Policy Guidance For Federal Transit Administration Recipients; Policy Guidance Concerning (DOT) Recipient's Responsibilities to Limited English Proficient (LEP) Persons, 74 FR 74087; The Americans with Disabilities Act of 1990, as amended, P.L. 101-336; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 790; Age Discrimination Act of 1975, as amended 42 U.S.C. 6101; Title IX of the Education Amendments of 1972, 20 U.S.C. 1681; Uniform Reiocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. 4601; Section 508 of the  Rehabilitation Act of 1973, 29 U.S.C. 794d.  Implementation  Ths statement will bes signedbyte Transit Director ofA Maconcounty Transt, andre-signed wheneveranew MCTMIpovde noticet pegpiotourTtevie obligations on brochures, whichare dissemnated, tothep publig throughoutour serviceareaendons ourM webste Notices wilasobep posted at transit stops, nsidevehcles,vat emaltohumanservce agencies and dsennatedwitnnt brochures and other written materals Thenotice WI Thecore ofthe statement signatureexcluded)s will amlasiterat.tnanamuAaAwegenet formst The statementwill be posted orprovidedint languages cthert than Engish whenapproprate:  personasimesthat: position.  asobemade available in otherlanguages whenapproprate: Thenoticewil.be posted inj its entirelypnourwenste  10    4.0 NOTICE OF NONDISCRIMINATION  Macon County Transit operates its programs and services without regard to race, color, national origin, sex, Creed (Religion), age, and disability in accordance with Title VI of the Civil Rights Act and related statutes. Any person who believes she or he has been aggrieved by any unlawful discriminatory practice may file a For more information on Macon County Transit's civil rights program, and the procedures to file a complaint, contact 828-349-2222, (TTY 800-735-2962 or 711); via the internet at www.macontransitorg, or visit our Ifinformation is needed in another language, contact 828-349-2222 and ask for an interpreter. North Carolina Department of Transportation, Office of Civil Rights, External Civil Rights, 1511 Mail Service Center, Raleigh, NC 2769.161,9198081841 or toll free 800-522-0453. Ac complainant may file a complaint directly with the Federal Transit Administration by filing a complaint with the Office of Civil Rights, Attention: Title VI Program Coordinator, East Building, 5th Floor-TCR,1200 New Jersey  complaint with Macon County Transit.  administrative office at 36 Pannell Ln, Franklin, NC 28734.  Ave., SE, Washington, DC 20590.  Implementation  Thenaticev wil be postedintse entrelygnourebste ardnabyoamentsgnd; reporswedstrbute, Ads nnewspapers andother pubicatorss shall noludelherolowing MCT gpedesmtbontregant tor racercolor, natoralorgn sex, creed (religionaged ordisabiity. For moremomation on MCTAcrspgn nowio  The nolice WI be posted n ourorces and onourvencles  Etmpsorgmlan, contact828349222: emal angel@maconncorg, Thes statementwill be posted or provided in langlagesother than English, When appropriate:  11    5.0 PROCEDURES TO ENSURE NONDISCRIMIMATORY ADMINISTRATION OF PROGRAMS AND SERVICES We are committed tot the nondiscriminatory administration of our programs and services. As with thei implementation of our programs in general, organization-wide compliance is required. Thus, employees ands staff will periodically ber reminded of our Title' Vir nondiscrimination obligations through staff training and use of the Annual Education and Acknowledgment Form below. The Title' VI Coordinator will periodically assess program operations to ensure that this policyi is being  followed.. As single copy oft thef form is locatedi in Appendix D  Annual Education and Acknowledgement Form  Title VINondiserimination Policy (Title VI and relatedi nondiscrimination authorities)  Noj person shall, on the grounds of race, color, national origin, sex, age, or disability, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or All employees andi representatives of Macon County Transit are expected to consider, respect, and observe this policy in their daily work and duties. Ifany person approaches you with a civil rights- related question or complaint, please direct him orl her to' Transit Director, at 36 Pannell Lane, In all dealings with the public, use courtesy titles (e.g., Mr., Mrs., Miss, Dr.) to address or refer to them  activity ofal Federal-aidi recipient.  Franklin, NC: 28734 PH. 828-349-2222.  without regard to their race, color, national origin, sex, age or disability.  Ackowledgement of Receipt of Title VI Program  h hereby acknowledge receipt of Macon County Transit's Title VI Program and other nondiscrimination guidelines. Ihave read the Title VI Program and Ia am committed to ensuring that no person is excluded from participation in or denied the benefits of Macon County Transit's programs, policies, services and activities on the basis of race, color, national origin, sex, age, or disability, as provided by" Title VI oft the Civil Rights Act ofl 1964 and related nondiscrimination statutes.  Signature  Date  Implementation:  Periodicaly, butnomore than oncea year, empoyees and representatiyeswilr receive, review andcertiy New employees shaber intormedof Tite Mprovisions and expectationsto perfommtheir dutes accordingy askedtoreviewt fie-lleVIPiogran and required to sign the acknoweggenentom, Perodcrevewata operational practices and guideines by the Titel MooIbne withine Sgpdsawegerentes andrecords ofintemal assessmentsv Willr reman onf fle for atl least threes years  TRETVRwe  Title VIF Progrn  12    6.0 CONTRACT, ADMINISTRATION  Macon County Transit ensures all contractors willf fulfill their contracts in a nondiscriminatory manner. While contractors are not required to prepare a Title' VI Program, they must comply with the nondiscrimination requirements of the organization toy whichi they are contracted. Macon County Transit andi its contractors will not discriminate in the selection and retention ofc contractors (at any level) or discriminate in employment practices in connection with any of our projects.  6.1 CONTRACTLANGUAGE "contractor") agrees as follows:  Duringt thep performance oft this contract, the contractor, fori itself, its assignees and successors ini interest (hereinafter referred to as the  (1) Compliance with Regulations: The contractor shall comply with the Regulation relative to nondiscrimination in Federally-assisted programs of the Department of Transportation (hereinafter, "DOT') Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this (2)N Nondiscrimination: The contractor, with regardt tot the work performed byi it during the contract, shallr not discriminate ont the grounds ofr race, color, national origin, sex, creed, age, or disability in the selection and retention of subcontractors, including procurements of materials andl leases of equipment. The contractor shall not participate either directly or indirectly int the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the (3) Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified byt the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination ont the grounds ofr race, color, or national origin. (4) Information and Reports: The contractor shall provide alli information andr reports required by the Regulations or directives issued pursuant thereto, and shall permit access toi its books, records, accounts, other sources of information, andi its facilities as may be determined by the Macon County Transit or the North Carolina Department of Transportation (NCDOT), the Federal Highway Administration (FHWA) and/or Federal Transit Administration (FTA) to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required ofa contractor is int the exclusive possession of another who fails or refuses to furnish this information the contractor shall so certify to Macon County Transit, or the NCDOT, FHWA and/or FTA as appropriate, and shall set forth what efforts it has made to (5) Sanctions for Noncompliance: In the event of the contractor's noncompliance with the nondiscrimination  provisions oft this contract, Macon County Transit shall impose such contract sanctions as it or the NCDOT, FHWA andlor FTA may determine to be appropriate, including, but not (a) withholding of payments to the contractor under the contract until the contractor complies, and/or (b) cancellation, termination ors suspension oft the contract, Incorporation of Provisions: The contractor shall include the provisions of paragraphs (1) through (6) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as Macon County Transit or the NCDOT, FHWA andlor FTA may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that, in the event a contractor becomes involved in, ori ist threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request Macon County Transit to enter into such litigation to protect the interests of the Macon County Transit, and, in addition, the contractor may request the United States to enter intos such litigation top protect the interests oft the During the performance ofthis contract, contractor fori itself, ts assigneesi and successors the in interest (hereinafter referred to as the "contractor) agrees to complywiththet following nondisermination statutes and autonpes.incluaing: autnot limitedtor Pertinent NondenrssnAthatss TitleVioft theCivil Rights Actof1964/421 U.SG. $2000d et seq, 78 stato 252). (prohibits discrimination on the basisotrece) color, national ongin),and 49CFR Part 21 The Uniform Relocation Assistance and Real Property Acquisitions Policies Acts of 1970, (42 US.C S 4601) (prohibits unfair treatment of persons displaced orwhose property has been acquired because of Federal or Federalaid Federal- Aid Highway Act of1973 (23USC S 324 et seq.), (prohibits discrimination" on the  limitedt to:  contract.  inv whole ori in part. (6)  Regulations.  United States.  obtain thei information.  programs and projects); basis ofsex)  13    Section504otthe ReabIePAAIGAPSCE USC $794, et seg), as amended prohibits discrimination ont the, basis, of disability) and 49 The Age Discrimination: Act of 1975, as amended (42 uSC. S 6101-etseq) (prohipits discrimnation ont thebassofage): AMrendAiveympoMneNAgO1BA: (49 USC S 471 Section 47123), as amended, (prohibits discriminations Dased, on race, creed, coornational origin, orsex) Thecvil Rights Restoration Act of 1987, PL 100-209), (Broadened the scope coverage and applicability ofTitleM Mofthe Civil Rights Actof 1964 TheAge Discmmination. Act of1975and Section 504of the Rehabilitation Actiof 1973,by expanding the dentionoftne.ters programs Oractivities! to include aldfthe programs or activities of the Federalaid recpients, sub recipients and contractors Whether such programs ofactivities are Eederally funded or Titles andIlatithe Americanswitb Disabilities Agt.whchipphbrdserdscimnatonone basis of dsabllyn.tngoperation of public entities public and private transportation systems, places of public accommodation,s and certain testing entities (42 USCA 55 12131-12189) as Implemented by Department of Transpoitaton regulationsat 49 GFR. parts 37land38 The Federal Aviation Admnistrations Nondiscimnation: statute (49 USGN S 47123) (prohibits discrimination: on the basis of race, color national origin, and sex Executives Order 12898, Federal Actions to Address Environmental Justice in Minority Populations andLow.Income Populations, which ensures Nondiscriminaton against minority populations by discouraging programs, policies, and.actvties with disproportonately: high and adverse human heathon environmental effects onmnontyand: low-income populations Executive Order 13166, Improving Access to Services for Persons with Limited, English Proficiency, and, resulting agency guidance, national prigin discriminations includes discrimination because of Lmited English proficiency (LEP) To ensure compliance with Titev you must take reasonable steps to ensure that LEP persons have mearingful access to your programs (70 Fed. Reg at74087 TiteXof. the Education Amendments of 1972, as amended, which prohibits your from discriminating, because of sex sine education programs or actyttes20USC 681et seg), Federal transit Jaws specifically 49 USC S 5332 (prohibiting dscrimination based on race, color, religion national origin, sex (including gender identity), disability, agen employment, or  CFRPat27  "The Contractor hasr read andi isi familiar with thet terms above:  Contractor's! Initials  Date  not),  to74100),  business opportunity):  14    Implementationt  Ther nondscrnation anguage above withinlast line) will be ppended to any eNistigcontracis: purchaseorders, andagreemenst tnato domotncudeitan ntaledioy te porsheofcials oft theotieno organization Theordsemination anguarear.yewtgut. ntalsinew encorporated: sendardlanguagel betorete signaturepage dfouratandarrnrt purchase orders andagreements: TVCApdhAOMI revewexisting contracts to ensurethel language has been added. 6.2 NONDISCRIMINATION NOTICETO PROSPECTIVE BIDDERS  The Macon County Transit, in accordance with Title VI of the Civil Rights Act of 1964 and related nondiscrimination authorities, and Title 49 Code of Federal Regulations, Parts 21 and 26, hereby notifies all bidders that it will affirmatively insure that in any contact entered into pursuant to this advertisement, minority and women! business enterprises willl be afforded full opportunity tos submit bids inr response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex, age,  creed, or disability in consideration for an award.  Implementation  MAASTIP-MRE Wlbei ncluded nalsoictations orbistAckgmaten.t andproposals fornegotiatéd agreements to assure interested fimms.thatwe provide equal opportunty and donofdscininate. Outreache eorswL bemade DmIoNyAP.pTePoNTA, fimsthat WOrK inrequested fields, and documented REISPUREDsAaNABPY Enterprse(DBE) or Afimative Actionprogens: all  contractors wilbe selected wingutregagiotnen race coornatonas origin,or sex  15    7.0 EXTERNAL DISCRIMINATION COMPLAINT PROCEDURES  These discrimination complaint procedures outline the process used by Macon County Transit (MCT) to process complaints of alleged discrimination filed under Title VI of the Civil Rights Act of 1964 and related nondiscrimination laws that are applicable to MCT programs, services, and activities. Complaints willl be investigated by the appropriate authority. Upon completion of an investigation, the complainant will be informed of all avenues of appeal. Every effort will be made to obtain early resolution of complaints at the 1. Applicability - These procedures apply tot the beneficiaries of our programs, activities, and services, such as the members of the public and any consutants/contraciors we hire. 2. Eligibility - Any person or class of persons who believes that he/she has been subjected to discrimination or retaliation prohibited by any of the Civil Rights authorities based upon race, color, sex, age, national origin, creed (religion) or disability, may file a written complaint. The law prohibits intimidation or retaliation of any sort. The complaint may be filed by the affected individual ora 3. Time Limits and Filing Options - A complaint must be filed no later than 180 calendar days after  lowest level possible by informal means. FILING OF COMPLAINTS  representative, and must be in writing.  the following:  The date of the alleged act of discrimination; or discontinued or the latest instance of the conduct. Complaints may be submitted to the following entities:  The date when the person(s) became aware of the alleged discrimination; or Where there has been a continuing course of conduct, the date on which that conduct was Macon County Transit, ATTN: Kim. Angel, Transit Director, 36 Pannell Ln, Franklin, NC 28734 North Carolina Department of Transportation, Office of Civil Rights, External Civil Rights Section, 1511 Mail Service Center, Raleigh, NC 27699-1511; 919-508-1830 or toll free 800-522- US Department of Transportation, Departmental Office of Civil Rights, External Civil Rights Programs Division, 1200 New. Jersey Avenue, SE, Washington, DC 20590; 202-366-4070 Federal Transit Administration, Office of Civil Rights, ATTN: Title VI Program Coordinator, East Bldg. 5"h Floor - TCR, 1200 New. Jersey Avenue, SE, Washington, DC 20590 US Department of Justice, Special Litigation Section, Civil Rights Division, 950 Pennsylvania Avenue, NW, Washington, DC: 20530, 202-514-6255 or toll free 877-218-5228 Format for Complaints - Complaints shall be in writing and signed by the complainant(s) ora representative and include the complainant's name, address, and telephone number. Complaints received by fax or e-mail will be acknowledged and processed. Allegations received by telephone or inp person will be reduced to writing, may be recorded and willl be provided to the complainant for confirmation or revision before processing. Complaints will be accepted in other languages, including 5. Discrimination Complaint Form - The Discrimination Complaint Form is consistent with the FTA 6. Complaint Basis - Allegations must be based on issues involving race, color, national origin, sex, age, creed (religion) or disability. The term "basis" refers to the complainant's membership in a  828-349-2222 0453  Braille.  Certifications & Assurances, Nondiscrimination Assurance."  protected group category.  16    Protected Definition Categories Race  Examples Black/African, American, Native, Native White Black, White, brown, yellow, etc. Mexican, Cuban, Japanese, Women and! Men 21year oldp person Blind, alcoholic, para- arthritic Atheist  Appliçable Statutes and Regulations FTA Title Vloft the Civil Rights Act of 1964; 49 CFRF Part2 21; 49 U.S.C. 5332b);  Ani individual belonging to one oft thea accepted  racial groups; or the perception, based usually on Hispanic/Latino, Asian, physical characteristics that ap personi is a member American Indian/Alaska  ofaracial group Color ofs skin, including shade ofs skiny within a racial group Place of birth. Citizenshipi isr not at factor. accenti is also covered. Gender Persons of any age Physical or mental impairment, permanent or temporary, or perceived. Religion.  Hawaian/Pacific Islander, FTA Circular 4702.1B  Color National Origin Sex Age Disability Creed  Discrimination based onl language ora aj person's Vietnamese, Chinese  49U.S.C. 5332(b); Titlel IXofti the Education Amendments of1 1972 Age Discrimination. Act of1975 Section 504 oft the Rehabilitation Disabilities Act of1 1990  amputee, epileptic, diabetic, Act of 1973; Americans with Muslim, Christian, Hindu, 49U.S.C. 5332(b)  Complaint Processing  1. When a complaint is received, an. Acknowledgment Letter and a Complainant Consent/Release Form will be mailed to the complainant within ten (10) business days by registered mail. 2. We will consult with the NCDOT Title VI Program to determine the acceptability and jurisdiction of all complaints received. (Note: If NCDOT will investigate, the Title' Vi Program will be responsible for the remainder of this process. We will record the transfer of responsibility in our complaints log). 3. Additional information will be requested ift the complaint is incomplete. The complainant will be provided 15 business days to submit any requested information and the signed Consent Release form. Failure to do so may be considered good cause for a determination of no investigative merit. 4. Upon receipt oft the requested information and determination of jurisdiction, we will notify the complainant and respondent of whether the complaint has sufficient merit to warrant investigation. 5. Ift the complaint is investigated, the notification shall state the grounds of ourj jurisdiction, while informing the parties that their full cooperation will be required in gathering additional information and 6. Ift the complaint does not warrant investigation, the notification to the complainant shall specifically 1. When a complaint is received, the complaint will be entered into the Discrimination Complaints Log with other pertinenti information, and assigned a Case Number. (Note: All complaints must be 2. The complaints log will be submitted tot the NCDOT's Civil Rights office during Title VI compliance reviews. (Note: NCDOT may also be request the complaints log during pre-grant approval 3. The Log Year(s) since the last submittal will be entered (e.g., 2015-2018, 2017-2018, FFY 2018, or 2018) and the complaints log will be signed before submitting the log to NCDOT. 4. When reporting no complaints, check the No Complaints or Lawsuits box and sign the log.  assisting the investigator. state the reason for the decision.  Complaint Log logged). processes).  17    Macon County Transit  DISCRIMINATION COMPLAINT FORM  Any person who believes that he/she has been subjected to discrimination based upon race, color, creed (religion), sex, age, national origin, or disability may file a written complaint with Macon County" Transit, within 180 days after the discrimination occurred.  Last Name: Mailing Address: Home Telephone: Identify the Category of Discrimination: ORACE CREED (RELIGION) Identify the Race oft the Complainant Black A American Indian  First Name: City E-mail Address Dr NATIONAL ORIGIN OSEX  N Male L Female Zip  State  Work Telephone: COLOR DISABILITY White Alaskan Native  DAGE  *NOTE: Title VIB bases arerace, color, national origin. Allo other bases are found int the Nondiscrimination, Assurance" oft the FTA Certifications &/ Assurances.  Hispanic Pacific Islander  Asian/ American Other.  Date and place of alleged discriminatory action(s). Please include earliest date of discrimination and most recent date of discrimination.  Names ofi individuals responsible for the discriminatory action(s):  How were you discriminated: against? Describe the nature of the action, decision, or conditions oft the alleged discrimination. Explain as clearly as possible what happened and why, you believe your protected status (basis) was ai factori ini the discrimination. Include how other  persons were treated differently from you. (Attach additional page(s), ifr necessary).  The law prohibits intimidation or retaliation: against anyone because he/she has either taken action, orp participated in action, tos secure rights protected by these laws. Ifyouf feel that you! havel been retaliated against, separate from the discrimination alleged above, please explain the circumstances below. Explain what action yout took which you believe was the cause for the alleged retaliation.  Names of persons (witnesses, fellow employees, supervisors, or others) whom we may contact for additional information1 tos support or  clarify your complaint: (Attached additional page(s), ifr necessary).  Name  Address  Telephone  3.  18    DISCRIMINATION COMPLAINT FORM  Havey you filed, ori intendt to file, a complaint regarding the matter raised with any oft the following? lfyes, please provide thet filing dates. Check  all that apply.  NCI Department ofl Transportation Federal Transit Administration, US Department of Transportation Federal or State Court Other  Have you discussed the complaint with any Macon County Transit representative? Ify yes, provide the name, position, and date of discussion.  Please provide any additional information thaty youl believe would assist with ani investigation.  Briefly explain what remedy, or action, are you seeking fori the alleged discrimination.  **WE CANNOT ACCEPT AN UNSIGNED COMPLAINT. PLEASE SIGN AND DATE THE COMPLAINT FORM BELOW.  COMPLAINANT'S SIGNATURE  DATE  MAIL COMPLAINT FORM TO: Macon County Transit 36 Pannell Lane Franklin, NC 28734 Attn: Kim Angel (828) 349-2222 FORORRICE B  Dite Complaint Receve ocessed eert  NGDOT  ateRelerred:  19    8  de    INVESTIGATIVE GUIDANCE  A. Scope ofl Investigation - Ani investigation should be confined tot thei issues andt facts relevant toi the allegations B. Developing an Investigative Plan - Iti is recommended that the investigator prepares an Investigative Plan (IP) too define thei issues and lay outt the! blueprint to complete thei investigation. Thel IP should follow the outline below:  int the complaint, unless evidence shows the need to extend thei issues.  1. Complainant(s) Name and/ Address (Attorney name and address if applicable) 2. Respondent(s) Name and Address (Attorney for the Respondent(s) name and address)  3. Applicable Law(s) 4. Basis/(es) 5. Allegation($/Issue(s) 6. Background 7. Name of Persons to bei interviewed a. Questions fort the complainant(s) Questions for the respondent(s) Questions for witness(es)  8. Evidence tol be obtained duringt thei investigation  a. Issue - Complainant alleget that there are only six African American contractors participating int the highway construction industry int the State and their contract awards are very small. Documents needed: documents which show all DBE firms which currently have contracts and must include thet following 1) name and race of DBE firm; 2) Date ofi initial certification into the DBE program; 3)t type oft business; 4) contracts awarded anytime during the period to the  present; 5) dollar value of contract.  Request for Information - Thei investigator should gather data and information pertinent to thei issues raised in D. Interviews - Interviews should be conducted with the complainant, respondent, and appropriate witnesses during thei investigative process. Interviews are conducted to gain al better understanding oft thes situation outlined int the complaint of discrimination. The main objective duringt thei interview ist to obtain information that wille either . Developing an Investigative Report - Thei investigator should prepare ani investigative report setting forth all relevant facts obtained duringt thei investigation. The report should include af findingi for each issue. As sample  the complaint.  support or refute the allegations.  investigative reporti is provided below.  21    Macon County Transit Investigative Report Outline  COMPLAINANTIS), NAME (or attorney for the complainant(s) - name and address ifapplicable II. RESPONDENT/S) (or attorney for thei respondent(s) - name and address ifa applicable)  NameAddress, Phone: 999.999.9999 Name.Address, Phone: 999-999.9999 II. APPLICABLELAWREGULATION  IV. COMPLAINT BASIS/(ES)  SSLESALLEGAYIONS  VI. BACKGROUND  VII. INVESTIGATIVE PROCEDURE  VIII. ISSUES/FINDINGS OF FACT  IX. CONCLUSION  X. RECOMMENDED ACTIONS  (Investigative Report). APPENDIX  22    8.0 SERVICE AREA POPULATION CHARACTERISTICS  Toensure that Title VIr reporting requirements are met, Macon County Transit will collect andi maintain population data onp potential and actual beneficiaries of our programs and services. This sectioni is intended as a compilation of relevant population characteristics from our overalls service area. This data will provide contextt to the Title VI Nondiscrimination Program and! be used to ensure nondiscrimination and improve public outreach initiatives and  delivery of ongoing programs. 8.1 RACE ANDI ETHNICITY  The following table was completed using data from Census Table QT-P3, Race and! Hispanic orl Latino Origin:  2010:  RaceandEthnicity Total Population White Black orA African American American Indian or Alaska! Native Asian Native Hawailan and Other Pacific Islander Some other Race Two or More Races HISPANIC ORI LATINO (ofa any race) Mexican Puerto Rican Cuban Other Hispanic orl Latino  Number 33,922 31,811 447 165 208 4 905 382 1,814 70 78 268  Percent 100 93.8 1.3 .5 6 .0 2.7 2.7 5.3 .2 .2 .8  8.2 AGE & SEX  Thet following table was completed using datai from Census Table QT-P1, Age Groups and Sex: 2010:  Number Male 16,495 902 2,872 9,105 3,616 45.6  Percent Male 100% 5.6 17.4 55.20 21.80  Age Total Population Under 5y years 5to1 18 years 19t to 64) years 65 years and over Median Age  Bothsexes 33,922 1,750 5,551 18,552 8,069 47.8  Female Both sexes 17,427 848 2,679 9,447 4,453 49.7  Female 100% 4.7 15.3 54.3 25.5  100% 5.0 16.4 54.80 23.80  23    8.3 DISABILITY  Thei following table was completed using datai from Census Table S1810, Disability Characteristics:  Total Marginof +l-74 +l-144 +l-147 +l-94 +I-68 +l-181 +!-199 +I-160 +l-102 +l-155 +l-39 +l-26 +I-610 +l-139 +I-26  WithapsabliN Marghot 5,981 58 +/-84 501 +l-188 2,488 +I-287 2,934 +l-210 3,048 +l-306 2,933 +l-297 5,859 +I-411 76 +/-95 58 +l-46 0 +l-26 0 +l-26 18 +l-98 122 +/-98 80 +l-54  PerentwthaDsbIy,  Mirging of +I-5.1 +l-4.0 +/-1.5 +l-2.5 +-1.8 +-1.7 +-1.2 +l-42.5 +l-26.8 +l-14.8 +l-16.4 +-16.4 +-2.4  Subject  Estimate Erort Estimate ErorH Estimate Erort  Total civilian noninstitutionalized population 33,578  +/-404 17.8% +/-1.2  Population under 5y years Population 5to 17 years Population 18 to 64y years Population 65) years and over SEX Male Female RACE AND HISPANIC ORL LATINO ORIGIN White Black or African American American Indian and Alaskal Native Asian Native.American and Other Pacific Islander Some other Race Two or moreraces Hispanic or Latino  1,649 4,714 1,8847 8,368 16,436 17,142 31,368 138 207 218 0 1,074 573 2,213  3.5% 10.6% 13.2% 35.1% 18.5% 17.1% 17.8% 55.1% 28.0% 0.0% 21.3% 21.3% 3.6%  24    8.4 POVERTY  Thet following table was completed using data from Census Table S1701, Poverly Status int the Past 121 Months:  Total Marginol +l-109 +l-92 +/-97 +/-68 +I-206 +-199 +/-638 +-95 +-155 +/-39 +l-26 +I-610 +l-139 +I-6 +/-646 +I-836 +/-829 +I-850 +I-840  Below poverty level 6,936 1,911 4,261 764 3,305 3,631 6,029 14 28 18 0 663 184 1,063 X X X X X  Percent belowpoverty ever Margnof  Marginof  Subect determined AGE Under 18 18t064 65) years and over SEX Male Female RACE ANDI HISPANIC ORL LATINO ORIGIN White Black or African American American Indian and/ Alaskal Native Asian Native American and Other Pacifici Islander Some other Race Two orr more races Hispanic or Latino RACE AND HISPANIC ORI LATINO ORIGIN Alli individuals below: 50p percent ofp poverty level 125, percent ofp poverly level 150p percent ofp poverty level 185 percent ofp poverty level 200 percent ofp poverty level  Estmnate Errort Estimate Errort Estimate Errorth  Population for whom poverly statusi is  33,443 6,264 18,811 8,368 16,305 17,138 31,267 106 207 218 0 1,073 572 2,211 3,063 9,176 11,238 13,792 14,936  +/-715 20.7% +/-2.1  +-373 +l-450 +-182 +l-399 +/-466 +/-730 +/-17 +l-37 +l-18 +l-26 +/-518 +/-175 +I-326 X X X X X  30.5% 22.7% 9.1% 20.3% 21.2% 19.3% 13.2% +/-23.6 13.5% 8.3% 61.8% 32.2% 48.1% X X X X X  +-5.9 +I-2.4 +l-2.2, +l-2.4 +l-2.6 +l-2.2 +l-20.1 +l-8.2 +l-28.4 +l-28.3 +l-14.8 X X X X X  25    8.5 HOUSEHOLDINCOME Inflation-Adjusted Dollars):  Thei following table was completed using data from Census Table S1901, Incomei int the Past 121 Months (In: 2013  Households  Subect Total Less than $10,000 $10,000 to $14,999 $15,000 to $24,999 $25,000 to $34,999 $35,000 to $49,999 $50,0001 to $74,999 $75,000 to $99,999 $100,000 to $149,999 $150,000 to $199,999 $200,000 orr more Median income (dollars) Meani income (dollars)  Estimate 15,504 10.2% 9.1% 12.9% 14.0% 15.3% 18.4% 9.6% 6.9% 1.4% 2.3% 38,491 53,124  Margin ofEront +l-509 +-1.6 +l-1.6 +l-2.0 +-2.1 +l-2.1 +-2.0 +l-1.1 +l-1.8 +I-0.5 +l-0.7 +/-1827 +l-3067  8.6 LIMITED ENGLISH PROFICIENCY POPULATIONS Seei tablei in Factor #1 of Section 10.5 of this document. 8.7 POPULATIONLOCATONS  Federal-aidi recipients are required tol know the characteristics and locations of populations theys serve, particularly by race/ethnicity, poverty and limited English proficiency. Thisi information willl be communicated narratively or through maps that overlay boundaries and demographict features on specific communities. ComsattapnaimnotyoN BTAIFAURSPNNN aekatiwihntalol-ne areas 9.0 TITLE VI EQUITY ANALYSES (AND ENVIRONMENTAL JUSTICE ASSESSMENTS) Asr required under FTA C4702.1B and 4703.1, Title VIe equity ande environmental) justice (EJ) analyses willl be conducted whenever we plan to construct (or modify) at facility, such as a vehicle storage facility, maintenance facility, operation center, etc., or when there will be a change int fares. These studies willl be conducted to see ift the change could resulti ine either a disparate impact based on race, color orr national origin (Title VI) or a disproportionately high and adverse impact to minority and/or low-income populations (EJ). Thus, they willl look at various alternatives before selecting as sitei fort thet facility. Project-specific demographic data will be collected on potentially affected communities and their invoivement in associated decision-making: activities will be documented. Specific studies willl be made available to oversight agencies during compliance reviews ort to evidence our due diligence should a complaint be filedi inr relation tot the location ande effect ofa a proposed facility orf farei increases. Project-related equity and EJ studies  will remain oni file indefinitely.  26    10.0 PUBLIC INVOLVEMENT  Effective publici involvement is al key element in addressing Title Vli in decision-making. Recipients engaged in planning and other decision-making: activities must have a documented public participation process that provides adequate notice of publicp participation activities, ande early and continuous opportunitiest for public review and comment atk key decision points. Underlying these efforts is our commitment to determining ther most effective outreach methods fora a given project or  population.  10.1Public Meetings:  This Public Participation Plan describes how Macon County Transit will disseminate vital agency information ande engage they public bys seeking outa and considering the needs andi input ofi interested parties and those traditionally underserved by existing transportation systems, such as minority and limited English proficient persons, whor may face challenges Scheduling meetings at times and locations that are convenient and accessible for minority andl LEP communities. Coordinating with community- andf faith-based organizations, educational institutions, and other entities toi implement public engagement strategies thatr reach out specifically to members of affected minority and/or LEP communities. Providing opportunities for public participation through means other than written communication, such as personai Considering radio, television, or newspaper ads on stations andi inj publications thats serve LEP populations. Outreach  accessing programs and other services. General publici involvement practices willi include:  Employing different meeting sizes and formats.  interviews or use of audio or video recording devices to capture oral comments. toL LEP persons could alsoi include audio programming available on podcasts.  10.2 Notices to the Public  MCTprovidesnotice tot the publicof ourTteVobigatons ont brochures, Whchare disseminated. tothepublc throughoutour service area and on ours website Notices are also postesongrcebulein boards attransitstops nside venicles Via email to humanservices agencies, and disseminatedwitbn brochures apdomerwpuenmaenas  The notice Wilalso be made available notherlanguages, When appropriate.  10.3 Public Involvement Process Ther main objectives aret to:  1. Comply with the publici involvement ande environmental justice requirements of the Federal and State regulations, and provide specific opportunities for local citizens and citizen-based organizations to discuss their views and provide input on the subject areas addressed inj plans, projects or policies of MCT. 2. Inform ande educate citizens and other interested parties about ongoing MCT planning activities, and their 3. Work with other local ands state organizations that have similar goals andi requirements. 4. Study other transit organizations that have been successfuli in Public Participation Efforts.  potential rolei int those activities.  Experience has shown difficultyi in reaching a larges span of the population and keeping themi involved. Federal and State regulations require us to provide the public withi information andt to reach out andi includet traditionally under-served  populations. This document has been prepared tos serve that purpose.  10.4 Outreach Tools A. General Public Relations  General public relations may be defined as any action that mightr reach any citizen, whether or not that citizen has specific interest or knowledge regarding transportation planning. This group of techniques includes thef followings: announcements targeted at newspapers and radio; posters or pamphlets displayed in public places; and signs posted neari future or current transportation project sites. Meetings or hearings that are heldi inj public places and  covered byt ther media can acta as general publicr relations.  27    Theset techniques are ways tol keept the general public aware oft thep presence oft the planning organization and the status of specific projects so that theyr may develop ani interest and choose tol become betteri informed or  actively involved. B. Events  There are al broad variety of ways to educate ande engage the public. In general, the earlier public involvement is sought, the better. Iti is also al better use of citizens' free time top participate in a process that will determine the direction of ap project that may takey years to complete. Citizens may get frustrated whent they are invited toj join late int the process whent the values and goals have already been decided and the details have been hammered Special Events are heldt tol bring attention to as specific activity ori issue. Special events mayt taket thef form ofaf fair or special educational lecture with civic groups or other public entities. Special events are: a wayt to exposea a larger number of people to a project or program. Macon County Transit (MCT) will participate inl local festivals, fairs and community events whenever possible to distribute brochures, andi interact with thep public and market Surveys are ane efficient method of gathering inputf from al large number of people at ane early stage of the planning process. This is particularly useful when trying to understand the goals and aspirations of a community before attempting to address any specific problems. As an outreach tool, surveys are ag good way toi identify citizens who may want to become further involved. Surveys may be administered inj person or on the phone or distributed viar mail, on the Internet, or at public places. Al labor intensive activity, implementation of surveys might be aided by volunteers ands student interns Asp part of required success planning, NCDOT-PTD is requiring all rural systems to collect ar minimum of 100 surveys per quarter beginning in Fiscal Year 2017. The main purpose of these surveys is to obtain al Net Promoter Score (NPS) to determine if customers would be willing to uset the service again (customer satisfaction). Additional questions willl be added to the service to determine needs and other information from customers in order toi improve service availability, safety, inclusion of all populations, and Public! Hearings are usually held when an agency has completed a plan and needs to present itf for public review before moving forward with thep plan. MCT holds public hearings as part of their various grant applications process. Notices willl be publishedi int thel local newspaper and posted atl local human service agencies andi in all MCT vehicles in orderi toi inform the public of these hearings. As with all oft these tools, care must be takent to ensure that the publici is madei fully aware oft thee event welli in advance, and that the goals and values of the plan are clearly stated. Anyone wishingt to provide written comments at these public hearings may do sol by completing al Public Comments form and submitting ita at thel Macon County Board of Commissioners meeting. Public Comments forms are available ate each Public Hearing or may be obtained by contacting the Macon Community Forum Meetings are held to discuss programs and activities within communities, and the publici is engaged to discuss their needs in general. MCT willp participate in community forums whenever possible to promote cooperation with other agencies int the County and the Region to helpi identify any unmet transportation needsi in Macon County, andt to distributei information about transportation services. These community forums may be atl local community centers, fire stations, civic organizations, ori in coordination with other area agencies. Direct marketing and education is meant to reach outa andp provide specific information to specific parties. For example, landowners orl leaders of an ethnic community may be sought out and personally invited to come toa meeting. Similarly, loweri income groups may bes specifically targeted tot be educated about their rights, or children or families may be targeted to begin a discussion on as specific program. Direct marketing and education can take place through direct mass mailings, radio, press advertising, or through meetings with specific groups of people such as local clubs, homeless people, property owners, or housing authorities. Ito can alsol be through making direct phone calls or meeting with key people who desire to participate in a given process. Thisi ist ther most labor  out. The following tools are: arranged from most participatory tol least.  MCT'ss services whenever possible.  route structure.  County Transit office.  C.Direct Marketing andl Education  28    intensive and potentially most fruitful way to create a diverse and active public participation process. Macon County Transit utilizes brochures and posters by placing them int thrift stores, local Chamber of Commerce, Human Service Agencies, Apartment Complexes, Community College, Businesses, Health Dept, Senior Center and other locations. MCT also promotes its services through alternative advertising such as talk radio programs,  short radios spots, billboards, andi newspaper ads.  10.5 LIMITED ENGLISH PROFICIENCY  Limited English Proficient (LEP) persons refers to persons for whom English is not their primary language whol havea a limited ability to read, write, speak, or understand English. It includes people who reported tot thel U.S. Census that they In an effort to comply with DOT's LEP policy guidance and Executive Order 13166, this section of our public participation plan outlines the steps we willi take to ensure meaningful access to all benefits, services, information, and other important portions of our programs and activities byi individuals who are limited- English proficient.. Accordingly, at four factor analysis was conducted to determine thes specific language services appropriate top provide, and tov whom, toi inform language  speak English less than very well, not well, or nota ata all.  assistance planning and determine ifc our communication with LEP persons is effective.  Four Factor Analysis  This Four Factor Analysisi is an individualized assessment that balances thei following four factors: (2) Thei frequency with which LEP individuals come in contact with the program;  (1) The number orp proportion OfLEP persons eligiblet to be served orl likely to! be encountered by ap program, activity, (3) Ther nature andi importance of thep program, activity, or service provided byt the recipient to people's lives; and Factor #1: The number or proportion of LEP persons eligible to be served or likely to be encountered by the  or service oft ther recipient or grantee;  (4) Ther resources available toi the recipient and costs. program, activity, or service oft the recipient.  Percent of 100% 93% .05% 03% .02% % % %  LANGUAGE SPOKEN AT HOME Total (population 5 years and over): Spanish or Spanish Creole: Speak English lesst than" 'veryy well" Speak English' very well" Ag isntessthan veNs Tagalog Egisverywel Speak English lesst than" "very weil"  Estimate 32,190 29,957 1,720 1037 683 98 98 121 121  Margin of Error Population Margin ofE Error  +-144 +-297 258 +-224 164 H-64 +-110 110 +-  (X) +-% +-% 1% +-% +-% % +-%  veywel  Based on Census estimates, factoringi in margins of error, there are no individual LEP language groups within Macon County that meet the safe harbor threshold of 5% or 1,000, whichever is less, for required translation (written) of vital  29    documents. However, ina accordance with the USDOT LEP Guidance, when circumstances warrant, MCT will provide written notice int the primary language oft the specific LEPI language group oft ther rightt to receive competent oral interpretation of written materials, free of cost. MCT will alsot translate pertinent material ifitd determines that is the best way  toc communicate with anl LEP person or community.  Factor #2: The frequency with which LEP individuals come in contact with the program.  MCT offers deviated fixed routes, paratransit service, and a demand response service between 6:00 am until 5:00 pm, Monday through Friday, except holidays. Therefore, individuals primarily come into contact with MCT when they placea a calli for transportation assistance. Based on the infrequency ofl LEP calls received, we estimate thatl LEP persons comei into contact with MCT approximately one (1) time per year. When LEP, persons callf for transportation services MCT will make every effort to providel language assistance in order tor respond to their request. By using at translator phone service MCT should be able to adequately provide this language assistance. The deviated fixed servicei includes 8f fixed bus stops along ther route. MCT will conduct an assessment oft this route to determine ifLEP persons usei it, andi ift they do, how often. Factor #3: The nature and importance of the program, activity, or service provided by the recipient to people's MCT's services are available to all individuals of Macon County, including LEP persons. Transportation services are important to Macon County in order to allow elderly individuals to age in place, rather than being placedi ina a nursing or caref facility. Othercustomers Oftieericelindyaluel in using thes service tos get to employment sites, shopping centers, human service agencies, or any other general transportation they may need. Transportation disadvantaged populations rely! heavily on the service to get to life sustaining services sucha as dialysis or quality of life destinations such as thel library Inc order to determine thei importance of MCT's services tot the community, questions willl be added to the surveys required by! NCDOT. Information from these surveys willl be used to determine howt the community perceives MCT andi its importance tot the economy andl lifei in a rural area. One-on-one: surveys have been conducted byt thel Mobility Coordinator to determine ift the deviated fixed service provided by MCT ist fulfilling thet transportation needs ofr riders ont thats service, andi to determine rider's knowledge of other MCT services, e.g., demand response and subscription. MCT will make sure that not only its customers are aware of thes survey and encouraged to complete it, but also community-Dased, faith-based organizations and businesses. Paper copies willa also! be available for dissemination to such organizations.  lives.  ors shopping centers.  Factor #4: The resources available to the recipient and costs.  Resources used for LEP outreach are marketing and promotional funds received through 5310 and 5311 Grant funds, which are used to provide posters and brochures describing available services. Efforts will be made to translate vital documents in order to have them available whenever a request is made for such materials. MCT will make every effort to inform LEP persons in Macon County about our transportation services. By utilizing contacts with the Macon County Health Department, the Macon County Department of Social Services, the Senior Center, and other community-Dased organizations, MCT will be able to provide cost-effective outreach and dissemination of information to potential LEP  patrons.  LANGUAGE ASSISTANCE PLAN  As ar result of the above four factor analysis, au Language Assistance Plan (LAP) was not required. However, reasonable attempts willl ber made to accommodate any persons encountered who require written translation or orali interpretation services, including: Providing translation andi interpretive services when appropriate (upon request or predetermined); determining how besti tot take publici involvement to LEP groups directly, including small group meetings; where possible, utilizing or hiring staff who speak al language other than English; using language identification flashcards to determine appropriate services; and establishing ap process to obtain feedback on our language assistance measures.  30    10.6 DEMOGRAPHIC REQUEST  Thef following form was used to collect required data on Key Community Contacts andi nonelected committee members. A  single copy oft the "Demographic Request" form is located in Appendix G:  Macon County" Transiti is required by Title VI oft the Civil Rights Act of 1964 andr related authorities to record demographic information on members ofi its boards and committees. Please provide thef followingi information:  Race/Ethnicity: White Black/African American Asian American! Indian/Alaskan Native Nativel Hawaiian/Pacific Islander Hispanic/Latino Other (please specify): Gender: Male Disability: D Yes No  National Origin: (ifborn outside thel U.S.) Mexican Central American: South American: Puerto Rican Chinese Vietnamese Korean Other (please specify): Age: LJ Lesst than 18 D45-64 1 18-29 J30-44  Female  D 65 and older  Ichoose not to provide any oft thei information requested above: D  Completed forms will remain ont file as part oft the publicr record. For more information regarding Title VI or this request, please contact thel Macon County Transit at 828-349-2222 or by email atk Kange.maconnc.org  Please sign below acknowledging that) youl have completed thisf form.  Thank youf for your participation! Name (print): Signature: Implementation  a Forms Wilbe completedpro to triennal teMicomplance reviews andremang on flet forthrees ye Allnew anuessgTAesdepenedoRoBnAng boardsoro committees willl be required tocomplete tamember, for wnateverreason selects Fchoosenotto: provide any afthe-ntormation aquetedabovetey amember chooses nottoprovide any of the Informationon thet omenevigonra wdep permittedto indicatethat membersracer and AEAATNCOEIeS bestiguess Data fromtese formswibet used to complete tet Demographc Request Table nA Appendix F  thistomm for epprtigpuposes Wilhave also completedthe form.  31    Onceat newmember submitst nsfomter DenographcRequest Tablefort the associated commtteewiibe  updated.  10.7 KEY COMMUNITY CONTACTS Gontact Name Warren Cabe Robbiel Holland  Alsoa Gommittee Meber?N): Y N  Community Name Macon County Macon County  Anterest orAfillations Emergency! Management Sheriff's Office  Contact information for key community contacts is not publici information andi is maintained outside of this document. Any staff member who wishes to contact anyone listed above must request thati information from the Title VI Coordinator. 10.8 SUMMARY OF OUTREACH EFFORTS MADE SINCE THE LAST TITLE VIP PROGRAM SUBMISSION Thet following format will bet used to report all outreach efforts made since our last NCDOT Title VI Compliance Review. All meetings and disseminations ofi information shall enable collection of information' for the tablel below:  Meeting Date Quarterly Annually in Fall Annually Annually 11.0 STAFF TRAINING  Meeting Time MeetngPurpose TargetAudience  Intormation Disseminated Brochures and promotional items Brochures and promotional items Brochures andp promotional items  10:00a.m. Na 9:00a.m-3:00 p.m. p.m.  TAB Macon County Fair Senior Down  AILF Populations Administrative & Operating Information  General Public Veterans  Expo Elderly Residents  9:00a.m.-4:00 Veteran's Stand  Alle employees willr receive basic Title VIt training at least once every three years. New hires will receive this training within 15 days of their start date. Basic training will cover all sections of this Plan and our overall Title VI obligations. Staff may receive specialized training on the application of Title VIi in their specific work areas. Those who routinely encounter the public, such as office personnel, call center staff, and vehicle drivers, wil receive annual refresher training. Trainings will bep provided or organized byt the Title VI Coordinator, and will often coincide with updates to our nondiscrimination policies andp procedures. Records ofs stafft trainings will remain ont filef fora at least three years (andi inj personnel files), and will  include agendas, sign-in sheets, copies of calendars, and any certificates issued. 12.0 NONELECTED BOARDS AND COMMITTEES - BY RACE AND GENDER Refer to Appendix F1 for member names and full demographics for each committee.  The table below depicts race and gender compositions fore each of our nonelected (appointed) decision-making bodies.  Male% Female Gaucasian Attican Asian  Native Others Hispanic  Body Transit Advisory Board  American American American  /0  40 60  100  32    Strategies for Representative Committees  We wills seek minority participation and strivei for committees that are representative of our constituencies by: Openly asking public and small groupr meeting participants if they would bei interested in serving on a committee. Seeking referrals from! local organizations and key community contacts that serve or represent minorities. Exploring different types of committees, such as ad hoc minority- or youth-only Citizen Advisory Committees. Outreach efforts and responses (orl lack thereof from those asked tos serve or refer others) wil be documented.  13.0 RECORD-KEEPING ANDI REPORTS  Records will bek kept to document compliance with the requirements of the Title VI Program. Unless otherwise specified, Title Vi-related records shall ber retained indefinitely. These records will made available for inspection by authorized officials of the NCDOT and/or FTA. As as subrecipient of FTA funds through NCDOT, we are required to submit a Title' VI Program update to NCDOT every three years, the next of whichi is duei in 2019. Reports on Title Vi-related activities and progress to addresst findingsi identifiedi in civil rights compliance reviews and assessments may also be submitted on an as-requested basis. It will occasionally ber necessary to update this program plan and its component parts (e.g., complaints, Public Involvement, and LEP), applicable documents, and responsible officials. Updates willl be submitted to In addition to other items throughout this plan, records and' reports due at thet time of compliance reviews or  NCDOT for review and approval. investigations willi include: Compliance Reviews Title) VIF Program Plan  List of civil rights trainings provided or received Summaries from any internal reviews conducted Ads and notices for specific meetings Findings from reviews by any other external Title' Vlequity analyses and EJ assessments Discrimination Complaints Log  Complaint Investigations Investigative Reports Discrimination complaint, as filed List of interviewees (names and affiliations) Supporting Documentation (e.g., requested items, photos taken, dates andi methods of contact, etc.)  agencies  33    Appendix A  Applicable Nondiscrimination Authorities  During thei implementation of this Title VI Program, the organization, fori itself, its assignees and successors ini interest, is reminded thati it has agreed to comply with thei following non-discrimination statutes and authorities, including but not Title' VI of the Civil Rights Act of 1964 (42 U.S.C. $2000d et seq., 78 stat. 252), (prohibits discrimination ont the basis The Uniform Relocation. Assistance and Real Property Acquisition Policies Act of 1970, (42U.S.C. $4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because ofF Federal or Federal-aid Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. S7 794 et seq.), as amended, (prohibits discrimination on the The Age Discrimination Act of 1975, as amended, (42 U.S.C. $6 6101 et seq.), (prohibits discrimination on the basis of The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadenedi thes scope, coverage and applicability of Title VIc of the Civil Rights Act of1 1964, The Age Discrimination Act of1 1975 and Section 504 oft the Rehabilitation Act of 1973, by expanding the definition of the terms' "programs or activities" toi include all oft the programs or activities of thel Federal- aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles Il andl Ill oft the Americans with Disabilities Act, which prohibit discrimination oni the! basis of disability int the operation of public entities, public and private transportations systems, places of public accommodation, and certain testing entities (42 U.S.C. SS 12131-12189): as implemented! by! Department of Transportation regulations at 49C.P.R. Title IX oft the Education Amendments of 1972, as amended, which prohibits yout from discriminating because of sexi in Title VII of the Civil Rights Act of 1964 (42U.S.C.S S 2000e et seq., Pub. L. 88-352), (prohibits employment 49 CFRI Part 26, regulation to ensure nondiscrimination int the award and administration of DOT-assisted contracts in Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately higha and adverse human health or environmental effects on minority and low-income Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). Toensure compliance with Title VI, you mustt take reasonable steps to ensure that! LEP persons have meaningful Federal-Aid Highway Act of 1973, (23U.S.C.S324 et seq.), (prohibits discrimination on the basis of sex); Airport and Airway Improvement, Act of 1982, (49U USCS471, Section 47123), as amended, (prohibits discrimination The Federal Aviation Administration's Non-discrimination statute (49U.S.C. $47123) (prohibits discrimination oni the  limited to:  ofr race, color, national origin); and 49 CFRI Part 21.  programs and projects); basis of disability); and 49 CFR Part 27;  age);  parts 37 and3 38;  education programs or activities (20 U.S.C. 1681 et seq). discrimination oni thel basis ofr race, color, Creed, sex, or national origin); the Department's highway, transit, and airportf financial assistance programs;  populations;  access to your programs (70 Fed. Reg. at74087 to74100); based on race, creed, color, national origin, or sex); basis ofr race, color, national origin, and sex).  34    Appendix B Organizational Chart  Board of Commissioners Macon County  County Manager Derek Roland  Transit Director Accountable Executive Kim Ange!  Human Resources Mike Decker  Assistant Director Darlene Asher Administrative Support Assistant Julie Estes  Operations Manager Transit Safety Officer Ryan Dunn  Scheduler/Dispatcn Tommy Gilbert  Transit Operators FT, PPT, PTA  35    Appendix C  NCDOT's Compliance Review Checklist for Transit  L Program Administration (General Requirements)  Requirement: FTA C4702.1B-7 Title VI Requirements and Guidelines for FTA Recipients, Chapter. III- General Requirements and Guidelines. Note: Every NCDOT subrecipient receiving any of the FTAF Formula Grants listed above must complete this section. 1. Acopy oft the recipient's signed NCDOT's Title VI Nondiscrimination Agreement 3. Title VII Notice to the Public, including a list oflocations where the notice is posted Mpe the name andt tleofiyou-Tite MICoormorand attach alroftenTite VIdures 5. Title VI Complaint Procedures (i.e., instructions to the public regarding how to file a Title VI 7. List oft transit-related Title VI investigations, complaints, and lawsuits (i.e., discrimination 8. PublcPartcipation Pan,nedngniontormatonabour: autreach methodstoCTVAxe traditionally mderservetconstiftuencieseg, minorities, limited Enghish proficentpopuationse (LEP). low- incometrabled),as well asas summary of outreach efforsmade sincethelast Tie MIProgram 9. Language Assistance Plan for providing language assistance toj persons with limited English proficiency (LEP), based on thel DOT LEP Guidance, which requires conducting four-factor 10Atabled depicting thet membership ofnon-clected, committeest and councils, thememberslipot Wichis selectedby the récpients broken down byrace and a descriptiondfthe processthe agencyuses to encouragen the participation of mmonties on such committees 11. A copy ofboard meeting minutes, resolution, or other appropriate documentation showing the board of directors or appropriate governing entity or official(s) responsible for policy decisions 12. Adeserintionoflhor proceduresthes agency uses to ensure nondisermingtoryadmistration: of 13. Ify you pass through FTA funds to other organizations, include a description ofhow you monitor your sub-recipients for compliance with Title VI, and a schedule for your sub-  Requested Items  (Please attach electronic documents (pdf,. .doc, etc.) or provide links to online versions)  Completed  Title VIPolicy Statement (signed)  Name/Titler  discrimination complaint) 6 Title Complaint Form complaints log)  submissions analyses  reviewed and approved the Title VI Program  programs and services  recipients' Title VII Program submissions. > No Sub-recipients D  14ATte VIsquIyanAySStyats have constructed, orconducted plamningforat facility,such 15. Copies of environmental, justice assessments conducted for any construction projects during the past three years and, if needed based on thei results, a description oft the program or other measures used or planned to mitigate any identified adverse impact on the minority or low-  asavehicles storaget facility, maintenance facilt operation centers etc.  - NoPactissTlamed; or Constructed  income communities > No Construction Projects  36    GIftheecipient! has undergoned Title MCompliance Review in the last Byears, please indicate  theyearofthelasti reviewand hotoiductedit. Year/Agency  II. Transit Providers  Requirement: FTA C4702.1B, Chapter IV- Requirements and Guidelines for Fixed Route Transit Providers.  Note: All NCDOT sub-recipients that provide fixed route public transportation services (e.g., local, express or commuter bus; bus rapid Not Applicable D (Check this boxi ify you do not provide fixed route services, and skip questions 17 and 18. This section  transit; commuter rail; passenger ferry) must complete this section. does not apply toy youi ifyou only provide demand response serviçes.)  Requested Items  (Please attach electronic documents (.pdf,. .doc, etc.) or provide links to online versions) 17. Service standards (quantitative measures) developed for each specific fixed route mode that the recipient provides (standards may vary by mode) must be submitted for each ofthe following Vehicle load for each mode (Can be expressed as the ratio ofp passengers tot the total number ofs seats ona vehicle. Forexample, on a4 40-seat bus, a vehicle load of 1.31 means alls seats are filled andt there are approximately 12 Mehrclelhéadway for eachmodeMesupu n minutes(e g. ep6mhyePaay reterstothe amountofi time belweent two vehicles taveingtnesames dectononagven.nes oconbnationdt! nes A shorten headway correspondst to more frequent service SeNicet frequencyis measured! nvehicles per houreg, 4buses per Oni time performance for each mode (Expressed as a percentage, this is a measure ofr runs completed as scheduled. The recipient must define what is considered: to be' "on time. Performance can be measured against route origins and destinations only, or against origins and destinations as wella as specified time points along a route.) Service availability foreach mode (Reters toa general measure of the dstibutionofroutest within a transt providers service area,suche as setting the maximumo distencebelveen: bus stopsptrains lonsorrgumgats percentage of al residents ithesemvcet areabes MPAPEAWARAeRNE busservice. 18. Service policies (system-wide policies) adopted to ensure that service design and operations practices do not result in discrimination on the basis of race, color or national origin, must be Transit amenities for each mode (.g., benches, shelters/canopies, printed materials, escalatorslelevators, andy waste receptacles. NOTE: Attach thisi information only ifyoul have decision-making authority overs siting transit Vehicle assignment for eachmode (Refers ttheprocess by whicht transtvehicles areplaced! Intos service throughoutasstem, Pdlicies forvehicle assignmentmayt be Dased on fhe type or ager oftevehicle, where age  Completed  indicators: standees.) hour))  submitted for each oft the following:  amenities ory yous set policies to determine the siting ofa amenities.) woudbeaproxy forcondition, orc on the speplservceoered)  37    Appendix D  Annual Education and Acknowledgement Form  Title VINondiserimination Policy (Title VId andrelatedn nondiscrimination authorities)  Noj person shall, on the grounds ofrace, color, national origin, sex, age, or disability, be excluded from participation in, be denied thel benefits of, or be subjected to discrimination under any program or All employees and representatives ofMacon County Transit are expected to consider, respect, and observe this policy in their daily work and duties. If any person approaches you with a civil rights- related question or complaint, please direct him or her to Kim. Angel' Transit Director at 36 Pannell In all dealings with the public, use courtesy titles (e.g, Mr., Mrs., Miss, Dr.) to address or refer tot them  activity ofal Federal-aid: recipient.  Lane, Franklin, NC: 28734; 828-349-2222  without regard to their race, color, national origin, sex, age or disability.  Acknowledgement. of Receipt of Title VII Program  I hereby acknowledge receipt of Macon County Transit's Title VI Program and other nondiscrimination guidelines. Ihave read the' Title VI Program and) I am committed to ensuring that no person is excluded from participation in or denied the benefits of Macon County Transit's programs, policies, services and activities on the basis of race, color, national origin, sex, age, or disability, as provided by" Title VI of the Civil Rights Act of 1964 andi related nondiscrimination statutes.  Signature  Date  Implementation  Percdcaypuomorettanonceayear employeest andrepresentatves) Mil receive, reviewand certity New employees shal be intormed,of TitleVipravsions: and Apeatonstoperominerauesaorey asked orevewteTteM Programandr repuired to sign the acknowleagement. form. Perodic evewdfoperational practices and guidelines byt the TeM Coordnatortoy Verty compliance witht tne Sgneuacoyergenen-omeanrecose ofinternal assessments wil remain onfle foratleastthree years  commitment tot the Tte MProgram,  TiteVF Progrem  38    AppendixE  U.S. Census Bureau AMERICAN: FactFinder B1800f  LANGUAGES SPOKENATI HOME BY/ ABILITYTO) SPEAKENGUESHFOR EPORAATONSYE/AEAD Supporing documeniations on codes leig, asalmdhawwnye ande ciaidiealteisingran: bet found ontho Ameriean_Communly SuNey Saroples sze ande dates quwly, HCasaNgeMgN ate.eoeiiontales. and onse ates) can bet found, antheA Amercano Communky.  OVER Universe Population years andoyer 2000:2013 Amaricen Community, Survoys Yoars Edlimotos Note Thip mgdifiodylow dfthsciinallable Datais dDasimanatlssaden  Surpy  secijona Alhougk theA AnsaesoCommumlys Survay (ACE) breduisespopulaies, demegraphic hu producoss ando dissominates eo omdale  ais thecensus Bueaus Depulation nation, states, pounges, chles end jowns and  tapon Lounty lgiti Col Eelnatw 32,180 1739 051 679  100 203  vages: geR  01  inguagse  *10  39    AppendxE  Maconcou Morhsrolie imate MaronptEror  26 +22 +128 +26  ative North  anguapes  12.  Dalaya cor lable es.  andares subjecttors samplings varinbiity Thedegreei uncertainiy for an  ising from sampingvarhuiyls ne rpn can be) inteipreted stmate plus the margin d estimates are subjedito emor  épresentedt thtouph dfamarph The BOR percenp obeb! and upper confidange ounds (fora discusslonic atponsampi onfainingdatat trom; nay diftert tromihe OMB  Acaurasyalthe-Datal  dalei for 2013 Userss should! bes swure.s oflhests changeswlienu using  Whlethe 2009:2 2013A American Community SuveyiAcs) data:g generallyrelect the February2 2013 Oftice DFN Managemente endBudge(OMB dafinitions ofmetropalian andmy micropaktan sfatisticala aréasilnd cartaln Instancest thet names. cadss, Extimatesidutng andaursipgpuioliom, bousingunts endshatoderistics reflectb boundereso ofubant delinedbagedons Census20i0d dala.A As aresut, datat forI urban andiuraia areas.fomt tha AcSdond pecesarlyretted! then resulsy ofa ongaingunpankzation. sourca: uss Censisa Bureau. 2009:2013 SYeerAmerican Cammunlsysurvey ExplanaiondSymbis: 1Anse entryIn the margihs bororo column indcitaslhat computeas Jerore ond thust themargn dfieror Astatbcallest i-nols appropriate 2. An entryin the sstimate column indicalest that eithers nos sample observations or feww sample dhservatiansw weras avallablete tocamputea an. estimate cennolbec calculated dstribullun. . Anf fofowtng medane eslimaten meansi then medanf falsnthe nestintenald ofand opene ended distribition An' foilowng medien estjmate means. then median falisint thes upper intervalg clanopen-endedd distbution, An' entryinhen margin, ofemoce columnl Indicates.hetthen medlant falsint the) jowest inlervalg arupperir interaliofonio openiended.d dsirbulion.A not mppropirate 6 An! ther narglas ferror coumni inffcatesihett the estiidtels Iscontrolfed.A Asatisticalt astfors Bampingy varabpylsndt appiopriate.. estimate anga merginofsrors columns! Indiçales! thsto dets forl Ihisg gecgrephiç aross cennol bed dsplayedbseauset thes numberof sample  the effectived daies oflhe  entides:  orléofew/sarnple observallinsy werea avallableito: mediane estimates' Salisint theld dwesti lfesvator upperi intervalofan  meanst thatthee estmaleis riotapplicabe anote aveiléble,  40    AppendixF  5311 Transit Advisory Board (TAB) Composition  Service Area Demographics 33% 6%239 11% 7% Thiep person knowt the hi Broup or drne  Applicant:  Macon County  Number ofF Projected TABI Moetinga forf FY2017: Number of TAB! Meetings heldinF FY2016 as of: 9/30/2015,  2000 Census dela usedforD DisabledC Calcuiafions 2005-2 2009 ACSCatimates usedk for Ciderly &lo Income Calcuationsi 2010 Census detauisedfa Mnorily Orgin Calculations  Whathatd decribest tha roles or ponltion ofthis boarde membrl In thes comnunity? tanoratinnl needanf  PS  Seant anly ane' denconfinng B howil  TABI Member's Name 1CHUCKNORRIS 2TOMMY JENKINS SUNDAHAHBUCK. 4ROBERTE LISAHILLIAND 6ARUCFI WOOTEN UIANE KEENER. ASHFIA FNKINS SUALE WESI VACANT 1HUSEE BALGESS 12SIMMER WOODARD SUAYLONPIEMENS Vetereng Admin 14KFVINCORRIN 15VACANT 16MATT MASON  Serviced o ronpesation Business Gmior Cme Trans Vher  NonProfit Agonyy Providor  EconemEe DDce  Ghamber  Sheherody Workshop 055 Dther Sariors SAMens MAcaly da  MMuE EeD MM DE D a DO E BeDDDE M nen aE  AmburAs SeA!  Employment Secunty, BURP Gommants SM Elerlafrial Govammatif SE  Genubic Passenger  41    AppendixG G  Demographic Request  Macon County Transit is required by Title VI oft the Civil Rights Act of1 1964 and related authorities to record demographic information on members ofi its boards and committees. Please provide the followingi information:  Race/Ethnicity: White Black/African American Asian American Indian/Alaskan Native Native Hawaiian/Pacific Islander Hispanic/Latino Other (please specify): Gender: Male Disability: D Yes No  National Origin: (ifborn outside the U.S.):  Mexican Central American: South American: Puerto Rican Chinese Vietnamese Korean Other (please specify): Age: Less than 18 45-64 - 18-29 J30-44  Female  65 and older  Ic choose not to provide any of the information requested above:  Completed forms will remain oni file as part oft the public record. For more information regarding Title VI or this request, please contact the Macon County Transit at 828-349-2222 or by email at ashergmaconnc.ory.  Please sign below acknowledging that you have completed this form.  Thank you for your participation!  Name (print): Signature:  42    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 14, 2018 DEPARTMENT/AGENCY:  NC Department of Transportation  SUBJECT MATTER: Resolution to abandon a portion ofs SR 1617  COMMENTSRECOMMENDATION:  Please see the attached letter from NC Department of Transportation District Engineer Andy Russell for more details on this item. My understanding is that the County Attorney is preparing the appropriate resolution as requested  in the letter.  Attachments Agenda Item 11C  1 Yes  No    STATE OFI NORTH CAROLINA  DEPARIMENT OF IRANSPORTATION  ROY COOPER GOVERNOR  JAMES H. TROGDON, II SECRETARY  August 6, 2018  Macon County Commissioners James Tate, Chairman Courthouse Annex 5 West Main Street Franklin, NC28734 Attention: Mr. James Tate Re: Holt] Road; SR1617 Dear Mr. Tate:  The property owners of Holt Road in the' Town ofl Highlands have contacted our Andrews District Office and requested North Carolina Department ofTransportation abandon the final 400 feet of SR1617,Holt! Road, fromi the State Maintained Road System in Macon County. All property owners having legal means ofi ingress and egress have been notified of our intentions and are in agreement with abandonment oft this facility. North Carolina Department of Transportation will retain thei initial 2700 feet of SR1617, Holt Road, and continue routine Iam, therefore, requesting the Macon County. Board of Commissioners consideration in adopting: a resolution to abandon the portion of SR1617, beginning at survey station 27+00 and ending at survey station 31+10, from the State Maintained Road System in Macon County. Please feel free to contact me at (828)321-4105 should you have any questions  maintenance operations up to the point of! proposed abandonment.  concerning this matter.  Sincerely, ANOFRIELP.E. Andy Russell, P.E. District Engineer  cc: Mr. Alan R. Brown, Assistant! District Engineer Mr. Markl Hill, P.E., Macon County Maintenance: Engineer  Mailing Address: NCI DEPARTMENT OFT TRANSPORTAIION ANDREWSI DISTRICTOPFICE 191 ROBBINSVILEROAD ANDREWS, NC28901  Telephone: (828)321-4105 Fax: (828)321-3228 Customer: Service: 1-877-368-4968 Website: www.nedot.gov  Location: 1911 ROBBINSVILLEROAD ANDREWS, NC28901    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 14, 2018 DEPARIMENT/AGENCY:  Governing Board  SUBJECT MATTER: Agreement to provide recreation opportunities  COMMENTS/RECOMMENDATION:  Please see the attached document for more details. This is a continuation of the board's agreement to furnish the Scaly Mountain Historical Society with an annual payment of $5,000 in exchange for making the Old Scaly School House available to the general public for recreational purposes.  Attachments Agenda Item 11D  1 Yes  No    STATE OF NORTH CAROLINA COUNTY OF MACON  AGREEMENTTO PROVIDE RECREATION OPPORTUNITIES  THIS AGREEMENT made and entered into this the  day of August, 2018, by and  between Macon County ( hereinafter "County"), a North Carolina Body Politic and Corporate, and Scaly Mountain Historical Society, Inc., (hereinafter "Historical Society"), a North Carolina  non- profit corporation.  WITNESSETH:  THAT WHEREAS the State ofNorth Carolina by way ofN.C. Gen. Stat. $ 160A-351 has established the following as policy for the State ofNorth Carolina concerning recreation: "The lack of adequate recreational programs and facilities is a menace to the morals, happiness, and welfare of the people of this State. Making available recreational opportunities for citizens of all ages is a subject of general interest and concern, and a function requiring appropriate action by both State and local government. The General Assembly therefore declares that the public good and the general welfare of the citizens of this State require adequate recreation programs, the creation, establishment, and operation of parks and recreation programs is a proper governmental function, ànd that it is the policy of North Carolina to forever encourage, foster, and provide these facilities and programs WHEREAS, N.C. Gen. Stat. $ 160A-352 provides that Recreation" means activities that are diversionary in character and aid in promoting entertainment, pleasure, relaxation, instruction, and other physical, mental and cultural development and leisure time experiences;  for all ofits citizens."; and  and  WHEREAS, pursuant to N.C. Gen. Stat. S 153A-444, the County is authorized to WHEREAS, pursuant to N.C. Gen. Stat. $ 153A-449, the County is authorized to contract with and appropriate money to any person, association, or corporation, in order to carry out any  establish parks and provide recreational programs; and  public purpose that the County is authorized by law to engage in; and  WHEREAS, there is a need for recreation opportunities in the Scaly Mountain area of WHEREAS, Scaly Mountain Historical Society, Inc., (Historical Society), does own a building known as the Old Scaly School House, located at 41 Buck Knob Road, Scaly Mountain, North Carolina 28775 (h hereinafter referred to as the Old Scaly School House) and does agree with County as provided for hereinafter for such facility to be used inj part for public "recreation"  Macon County, North Carolina; and  1    as that term is defined by N.C. Gen. Stat. $ 160A-352 and provide recreational opportunities to the general public ats such location, and County does agree with] Historical Society as provided for hereinafter to appropriate and provide funds to Historical Society in accordance with the provisions ofN.C. Gen. Stat. S 153A-449 to carry out the public purpose of providing recreation  opportunities to the general public at the Old Scaly School House.  NOW THEREFORE, IN CONSIDERATION OF THE COVENANTS CONTAINED 1. That Historical Society shall make the Old Scaly School House, located at 41 Buck Knob Road, Scaly Mountain, North Carolina 28775, open and available to members of the general public during reasonable days and hours for recreation as that term is defined by N.C. Gen. Stat. $ 160A-352 for the period between July 1, 2018, and the end of. June 30, 2019, and it shall provide recreational opportunities to the general public at such location. 2. The Historical Society shall perform its obligations hereunder in a nondiscriminatory fashion appropriate for public activity and there shall be no discrimination by it on the County shall pay Historical Society upon the execution of this Agreement the sum of $5,000.00 for making the Old Scaly School House open and available to members oft the general public during reasonable days and hours for recreation as that term is defined by N.C. Gen. Stat. $ 160A-352 for the period between July 1,2018, and the end of. June 30, 2019, and for providing recreational opportunities to the general public. Historical Society shall account to County for its expenditures and uses of the monies provided by County to Historical Society in accordance with paragraph number three above and Historical Society shall use such monies only for the public purpose of making the Old Scaly School House open and available to members of the general public during reasonable days and hours for recreation as that term is defined by N.C. Gen. Stat. S 160A-352 for the period between July 1, 2018, and the end of June 30, 2019, and for Historical Society shall at all times properly maintain the Old Scaly School House in a  HEREINAFTER, THE PARTIES DO HEREBY AGREE AS FOLLOWS:  basis ofr race, sex or religion ini its performance of such obligation.  3.  4.  providing recreational opportunities to the general public. condition for use as a safe place of public recreation. 6. This Agreement shall not be construed to be a lease. Historical Society is an independent contractor.  5.  7. 8.  Historical society shall maintain throughout the term oft this Agreement property damage insurance and liability insurance in amounts as will protect it against any and all damages, liability, loss and claims to the Historical Society, Old Scaly School House, appurtenances and approaches thereto, in any manner caused directly or indirectly by,  2    arising from, incident to, or in connection with its use or occupancy of the Old Scaly  School House and its performance ofits duties under this Agreement.  9. County may periodically inspect and monitor Historical Society's performance of its 10. The laws of the State of North Carolina shall control and govern this Agreement. Any controversy or claim arising out oft this Agreement shall be settled by action instituted in the appropriate Division of the General Court of Justice in Macon County, North 11. This Agreement may be modified only by written agreement executed by the parties 12. E-VERIFY. Each Party hereto shall comply with the requirements of Article 2 of Chapter 64 of the General Statutes. Further, if any party hereto utilizes a subcontractor, such party shall require the subcontractor to comply with the requirements of Article 2 of 13. IRAN DIVESTMENT ACTCERTIFICATION. Pursuant to N.C.G.S 143-6A-5 (a), each party hereto does hereby truthfully certify at the time of contracting that in accordance with the Iran Divestment Act the Supplier is not listed on the Final Divestment List IN WITNESS WHEREOF, the parties have made and executed this Agreement the day  obligations hereunder.  Carolina. hereto.  Chapter 64 ofthe General Statutes.  created by the State Treasurer pursuant to N.C.G.S.143-6A-4.  and year first above written. Scaly Mountain Historical Society, Inc.  Macon County By:  By: President ATTEST:  County Manager  Secretary  PRE-AUDIT CERTIFICATE Budget and Fiscal Control Act.  This instrument has been pre-audited in the manner required by the Local Government  This the day of August, 2018  Macon County Finance Officer  3    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 14, 2018 DEPARTMENT/AGENCY:  Governing Board  SUBJECT MATTER: Fireworks permit COMMENTS/RECOMMENDATION:  Please see the attached documents for more information regarding a request for a fireworks display permit for a private wedding reception to be held in  Scaly Mountain on Saturday, September 15th.  Attachments 1 Agenda Item 11E  Yes  No    July 25,2018 Mr. Jimmy Teem Macon County Fire Marshal 104 East Main Street Franklin, NC: 28734  iViD The fireworks showi inabox!  RE: September 15, 2018 outdoor fireworks permit request  Dear Mr. Teem:  My name is Kirt Borcherts and I'mi the Event Manager of a professional fireworks display company based in Greenville, SC called Grand Finale Entertainment, LLC. I'm writing to submit this request for permit to conduct an outdoor fireworks display on Saturday, September 15, 2018 at The Vineyard at 37 High Holly in Scaly Mountain, North My company invented a new fireworks solution called VIViD, The Fireworks Show In A Box! ViViD is custom made for smaller events with minimal impact on surrounding communities and resources. ViViD reduces the historical challenges with fireworks such as space, cost, logistics, debris, noise, and environmental impact. Here is our website if Grand Finale Entertainment, LLC is at fully licensed and insured fireworks operation that meets all local and federal requirements and abides by all codes set forth in the National Fire Protection Agency's 1123 guidelines for fireworks displays. We insure every show with $2 million in liability coverage and have fully licensed NC pyrotechnicians on staff. Iwilli include Macon County and the State of North Carolina as additionally insured for this event. Trespectfully submit this letter and the attached documents for your consideration. We would greatly appreciate your approval and guidance presenting this permit request to the next Macon County Commissioners' Monthly Meeting. Thank you very much for your consideration. Please let me know when you approve and the next steps.  Carolina. This fireworks show is for a private wedding reception at the vineyard.  you would like to see more information ewwwatieapisboxcon  Sincerely, KutBorchertz Kirt Borcherts Event Manager Grand Finale Entertainment, LLC (864)256-0733    STATE OF NORTH CAROLINA COUNTY OFI MACON  APPLICATION FOR: PERMIT' TOI EXHIBIT, USE AND/OR. DISCHARGE PYROTECHNICS FOR CONCERT ORI PUBLIC EXHIBITION  1. Display OperatorApplicant's full name and address: Robyn. Alexander  1113 Old Hilton Rd. Chapin, SC29036 (Display operator for Grand Finale] Entertainment, LLC) 2. Has the Display Operator/Applicant beenissueda la display operator licenseunderN.C. Gen. 3. Place of proposed public exhibition:The Vineyard at 37 High Holly:371 High Holly Road, Scaly  Stat. $ 58-82A-3 and does the same remain in effect? YES  Attach copy.  Mountain, NC28741  4. 5.  Will the exhibition' bei indoor? No  Ifso, additionalrulesa apply.  Will the proposed exhibition bei in connection with concerts or public exhibitions, such as fairs, carnivals, shows ofall descriptions and/or publiccelebrations? No .Ifso,which:  6, Will the proposed exhibition be used for any other purpose? Yes_  Ifso, what?  Private wedding  7.  Does the Display Operator/Applicant have insurance in the amount ofat1 least five hundred thousand dollars ($500,000) or the minimum amount required by the North Carolina Building Code pursuant tol N.C. Gen. Stat. $143-138(e), whichever is greater? Yes $2million The names of all Individual(s) who are to exhibit, use, handle or discharge pyrotechnics in  Attach full copy of the same. (Seei insurance certificate supplied separately.) connection with the concert or public exhibit: Robyn. Alexander  8.  9, Have all persons identified in #8 above completed training and licensing required under Article82AofChapter: 5SofticNorthCmrolimac GeneralStatutes?, Yes 10. Will the display operator or proximate audience display operator, as required under Article 82AofChapter: 58oftheNorth Carolina General Statutes, be! present atthe concert or public  exhibition? Yes  1. Will the display operator or proximate audience display operator, as required under Article 82A of Chapter 58 of the North Carolina General Statutes, personally direct all aspects of 12. Does Display Operatot/Applicant have all necessary permissions from thej property owner  exhibiting, using, handling, or discharging the pyrotechnics? Yes  oft the lands where the display will take place? Yes  Icertify under penalty of perjury that the responses to the above are truthful all respects.  This the 25th day of. Julys 20_18.  Kat-Borcherta  Display Operator/Applicant: Kirt Borcherts, Event Manager    ViViD  North  Audience    ViViD Fireworks Product Device Description  iVib 37High Holly Road, Scaly Mountain, NC 28741  Saturday, Sept 15th, 2018 Fireworks' to be used in this's show: OnlyUN0336: 14GConsumer Class-Cf fireworks Total quantity of fireworks to be uised estmated: at 44 devices Huakmmalammaaa" bet used int this show  Types of fireworks to beused: fountains/gerbs,* strobes, comets, maximm 15-inch aenal repeates a14G  Consumer: Class-C devices. Some show logistical notes:  . Fireworks show time estimated. to be 9:001 PM: Saturday, Sept 15,2018. Thiss show will only require about 15 minutes ofs set up time prior to shoot time  Show duration apptoximately" 7-81 mimites: Clean p post showi is approximately: :30i mmutes inside the specified firng site, staffed andi monitored at all times debris and/or remove any remaining deyices  Storage off fireworks prior to show willl be enclosed in conugated! boxes locked in as secure transport yehiclel located. Post show site inspection will follow NFPA1123 guidelines and include at thorough walk through thej property to clear    iViD  Lead Pyrotechnic Operator  Outdont Pyrotechaics Display OPERATORS LICENSE  A P R  2 0 2 1  Robin Mievander License #. 359:    CERTIFICATEOR NSURANCE  ISSUEDATE 712512018  PRODUCER PROFESSIONAL PROGRAM INSURANCE BROKERAGE DIVISION OF SPGI INSURANCE SOLUTIONS, LLC 371 BEL MARIN KEYS BLVD., SUITE: 220 NOVATO INSURED Grand Finale Entertainment, LLC DBA: ViViD Fireworks Show In Al Box! 103 Kenton Court Simpsonville, SC 29681 COVERAGES  THIS CERTIFICATE IS ISSUED AS Al MATTER OFI INFORMATION ONLY AND CONFERS NOF RIGHTS UPON" THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOTA AMEND, EXTEND ORI LATER THE COVERAGE. AFFORDED BY THE POLICIES BELOW.  INSURER(S). AFFORDING COVERAGE  CA, 94949-5662  INSURER. A: INSURERE B: INSURER C: INSURERI D:  LLOYD'S OF LONDON  THIS ISTOCERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE NAMED INSURED. ABOVE FOR THE PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OFA ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO' WHICHTHIS CERTIFICATE MAYI BEI ISSUED ORI MAY PERTAIN, THE INSURANCE AFFORDEDI BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.  co LTR A  POLICYE EFFECTIVE POLICYE EXPIRATION DATE (MMDDM) DATE (MM/DD/Y)  TYPE OFI INSURANCE GENERAL LIABILITY CLAIMS MADE  POLICYNUMBER PY/18-0003  LIMITS $ 2,000,000 $ $ 50,000 $ 2,000,000 $ $ $ $ $ OTH- ER  EACH ACCIDENT MEDICAL EXP (Any one FIRE LEGAL LIABILITY GENERAL AGGREGATE PRODUCTS-COMPIOPS AGG $ COMBINED: SINGLE LIMIT (Ea accident) BODILYINJURY (Perperson) BODILY INJURY (Pera accident) PROPERTY DAMAGE (Pera accident) EACH ACCIDENT AGGREGATE WCSTATU- TORYLIMITS E.L.EACH ACCIDENT E.L. DISEASE-EAI EMPLOYEE E.L DISEASE-POLICYI LIMIT  01/11/2018  01/11/2019 person)  GEN'L AGGREGATE LIMIT APPLIES PER POLICY AUTOMOBILE LIABILITY ANY AUTO ANY OWNED AUTOS SCHEDULED, AUTOS HIRED AUTOS NON-OWNED AUTOS EXCESS LIABILITY FOLLOWINGI FORM WORKERS COMPENSATION AND EMPLOYERS'! LIABILITY OTHER  DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLESIEXCLUSIONS ADDEDI BY ENDORSEMENTISPECAL PROVISIONS  Sara Teeter as a sponsor, The Vineyard at 37 High Holly, and Macon County, NC Commissioner's Office are Additional Insured as respects the 1.4G Class  CA Aerial firework display on 09/15/2018 located at3 37 High Holly Rd., Scaly Mountain, NC28741.  CERTIFICATE HOLDER Sara Teeter 45 Sukoshi Ln. Islamorada, FL33036  CANCELLATION  SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEDI BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TOI MAIL DAYS WRITTEN NOTICE TO1 THE CERTIFICATE! HOLDER NAMED TOT THELEFT, BUT FAILURE TON MAIL SUCH NOTICE SHALLI IMPOSE NO OBLIGATION ORL LIABILITY OF ANY KIND UPON THE INSURER, ITSA AGENTS 9PREPRESENTATIVES. lik    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 14, 2018 DEPARTMENT/AGENCY:  Governing Board/Admimistration  SUBJECT MATTER: Ratification of telephone poll COMMENTSRECOMMENDATION:  The board will need to ratify the telephone poll of the members conducted on August 7, 2018 with regard to an accident involving a Macon County Transit vehicle that occurred in the parking lot of the Crawford Senior  Center on that day. Please see the attached letter for details.  Attachments Agenda Item 11F  1 Yes  No    Wlacon County  ON COD  August 7, 2018  This letter acknowledges William Terry Land has paid in full the amount of $1,800.00 to Macon County for damages to Transit van #301, license plate number TJ91448, N.C. which W. Terry Land was involved in on July 12, 2018, 10:57 a.m.  in the parking lot ofCrawford Senior Center.  This also acknowledges William Terry Land is released from any and all further liabilities from Macon County related to this accident occurring at above date,  time, and location.  Ss  William Terry Land  Derek Roland, County Manager  Macon County  A nin  MACON COUNTY COURTHOUSEAMNEX PHONE 828-349-2000  5WESTI MAIN STREET  FRANKLIN, NORTH CAROLINA28734  FAX: 828-349-2400    MACON COUNTY BOARD OF COMMISSISSIONERS  AGENDA ITEM  MEETING DATE: August 14, 2018  DEPARTMENT/AGENCY: Governing Board SUBJECTI MATTER: Consent Agenda  DEPARIMENT HEAD COMMENTS/RECOMMENDATION: A. Minutes - Consideration of the minutes from the June 5, 2018 continued session, the June 12, 2018 regular meeting and the June 19, 2018 continued session, per  Attachment 12A. Attachment 12B.  B. Finance = Consideration of budget amendments #20 through #31, per C. Tax releases - Consideration of tax releases for July 2018 in the amount of D. 2017 Tax Settlement Report = Consideration of the settlement report for 2017 E. Ad valorem tax collection report - Attachment 12E (this item does not require  $24,377.78, per. Attachment 12C. taxes, per Attachment 12D. board approval).  COUNTY MANAGER'S COMMENTS/RECOMMENDATION:  Attachments  X Yes  No  Agenda Item 12(A)(B)(O(D). and (E)    MACON COUNTY BUDGET. AMENDMENT  July 16, 2018  AMENDMENT! # FROM: FINANCE DEPARTMENT: EXPLANATION: II-5831-5675-26  a0  SOCIAL SERVICES Carry Forward Funds from FY 17-18 DESCRIPTION SHIPP  INCREASE $2,475 $2,475  DECREASE  5840-417980) FUNDBALANCE  REQUESTED BY DEPARTMENT HEAD! APPROVEDI BY COUNTYMANAGER  RECOMMENDED BYF FINANCEOFFICER Bau - imdball  ACTION BY BOARD OF COMMISSIONERS 8H8 merbry  APPROVED AND ENTERED ONI MINUTES DATED  CLERK    MACON COUNTY BUDGET AMENDMENT  July 24,2018  AMENDMENT # FROM: FINANCE DEPARTMENT: EXPLANATION: 11-3840-4179-00 11-5314-5750-55  21  SOCIALSERVICES Carry forward revenues DESCRIPTION Fund Balance Donations/Gifts  INCREASE $2,819 $2,819  DECREASE  - - - 1 mw lL  REQUESTED  BY  IpEE  RECOMMENDED BYE FINANCEOFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARDOFC COMMISSIONERS APPROVED AND ENTERED ONMINUTESDATED  48 meeiry  CLERK    MACON COUNTY BUDGET. AMENDMENT  July31,2018  AMENDMENT! # FROM: FINANCE DEPARTMENT: EXPLANATION: 11-5314-5675-28  22 SOCIAL SERVICES Carry brward-funds DESCRIPTION ADOPTION FUNDS  INCREASE $1 16,533 $16,533  DECREASE  IPH-YTRPOMING  REQUESTED BY DEPARTMENT! HEAD APPROVED BY COUNTY MANAGER  a.  RECOMMENDED  ino  BY FINANCE OFFICER    ACTION BY BOARD OF COMMISSIONERS slul8 muhy  APPROVED AND ENTERED ONI MINUTES DATED  CLERK    MACON COUNTY BUDGET. AMENDMENT  July3 31,2018  AMENDMENT# FROM: FINANCE DEPARTMENT: EXPLANATION: 1I-5314-5675-12 11-3561-4389-03 11-3560-4388-03 11-5300-5566-07 11-5320-5551-07 11-5300-5566-03 11-5300-5920-08  a3  SOCIAL SERVICES Additional revenues DESCRIPTION CRISIS PROGRAM CRISIS PROGRAM TANF CONTRACT SERVICES TANF-EA BLDG IMPROVMT FURNITURE  INCREASE $29,454 $29,454 $163,176 $145,176 $ 5,000 $ 3,000 $10,000  DECREASE  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCE OFFICER APPROVEDBY COUNTY MANAGER  L  ACTION BY BOARDOF COMMISSIONERS sds meebn  APPROVEDAND ENTERED ON MINUTESDATED  CLERK    MACON COUNTY BUDGET. AMENDMENT  August 3,2018  AMENDMENT FROM: FINANCE DEPARTMENT: EXPLANATION: 11-5314-5675-19  24  SOCIALSERVICES Foster Care donations carry forward DESCRIPTION FOSTER CARE GENERAL  INCREASE $1,232 $1,232  DECREASE  Il-3840-417900 FUND BALANCE  REQUESTED BY DEPARTMENTHEAD L4 RECOMMENDED BY FINANCEOFFICER APPROVED BY COUNTY MANAGER  Matall  ACTION BY BOARD OF COMMISSIONERS b/l418 meebiy  APPROVED/ AND ENTERED ONMNUTESDATED  CLERK    MACON COUNTY. BUDGETA AMENDMENT AMENDMENTE FROM: Lindsay Leopard  25  DEPARTMENT: State. and Federal Forfeiture Funds EXPLANATION: Appropriation of Fund Balanteinto20i82oig  AECOUNT 223000-499100 224000-559700  DESCRIPTION Federal Forfeiture Funds Fund Balance: Appropriated Non-Capital Equipment StateForfeturefunds: Fund Balance Appropriated Non-Capital Equipment  INCREASE $8,304.00 $8,304.00  DECREASE  223001:499100 224001-559700  $1,550.00. $1,550.00  REQUESTEDBYDEPARIMENTHEATA APPROVED! BY CQUNTYMANAGER. ACTIONBYBOARDOECOMMISIONERS APPROVEDANDENIEREDOMAINUTESDAIED  RECOMMENDED: BYE FINANCEOEICER Spanda  814h8 meekg  CLERK    MACON'ÇOUNTY BUDGET AMENDMENT AMENDMENT FROM: LindsayLeopard DEPARTMENT: Sheriff'sOffice.  alo  EXPLANATION: Appropriation: of Fund Balancefor PF Custom Guns custom order noty received until  FY2018-2019. DESCRIPTION: Fund Balance Appropriated Special Response Team  ACCOUNT 113840-417900 114310-560920  INCREASE $1,958.00 $5,958.00  DECREASE  BEQUESTEDBYI DEPARIMENTHEAD RECOMMENDEDI BYF FINANCEOFFKER AFROADR/COUMTAANACE ACTION BYI BOARD OF COMMISSIONERS APPROVED, AND ENTEREDONMINUTES-DATED:  $1418  CLERK    MACON: COUNTY BUDGET AMENDMENT  AMENDMENT! # DEPARTMENT: HEALTH EXPLANATION:  A19  37  Need to carry forward unexpended donations money to current FY.  ACCOUNT 113840-417900 114380-575055  DESCRIPTION Fund Balance Appropriated Donations - Animal Control  INCREASE  DECREASE  1230 1230  REOUESTED BY DEPARTMENTHEAD RECOMMENDED BYI FINANCE OFFICER APPROVEDBY COUNTY MANAGER  hurei  ACTION BY BOARD:OF COMMISSIONERS s/l8 merbny  APPROVEDAND ENTERED: ON MINUTES: DATED  CLERK    MACONI COUNTY BUDGET AMENDMENT  Date:  7/19/2018 A(19  AMENDMENTH. DEPARTMENT: HEALTH  28  EXPLANATION: Need to roll unexpended Cost Settlement: Money to the current FY.  ACCOUNT 113840-417900 115110-556011 115110-558901 115146-555150 115157-556011 115159-556011 115111-569502 115158-555106 115111-550001 115111-550005 115111-550201 115111-550203 115111-550207 115111-550701  DESCRIPTION Fund Balance Appropriated Admin- Operating Admin- Travel Healthy Community-Public Education Chilid Dental-Operating Family Planning-Operating Operations-Capital Equipment Adult Dental-Contracted Services  INCREASE $ 107,002.00 $ 2,000.00 $ 2,000.00 $ 5,000.00 $ 1,000:00 $ 5,500.00 $ 8,000.00 $ 56,578.00 $ 18,173.00 $ 136.00 $ 1,401.00 $ 5,412.00 $. 1,436.00 $ 366.00  DECREASE  Salary Longevity Mediçare/FICA Hospitalization Retirement 401K  REQUESTED: BYI DEPARIMENTHEAD V RECOMMENDED. BY FINANCE OFFICER APPROVED: BY COUNTY: MANAGER  dounetboa  ACTION BY BOARDOF COMMISSIONERS 8/118 meebig -  APPROVED AND ENTEREDON) MINUTEST DATED  CLERK    MACON COUNTY, BUDGET: AMENDMENT  Date:  7/19/2018 A9  AMENDMENTH DEPARTMENT: HEALTH  29  Need toi roll unexpended MAP (Medical Açcess Program) Money to current FYF  AGCOUNT 113840-417900 115120-556011  DESCRIPTION Fund Balance Appropriated School Health-Operating  INCREASE $ 9,000.00 $ 9,000.00  DECREASE  REOUESTED BYI DEPARTMENTHEAD RECOMMENDEDBY FINANCE OFFICER. APPROVED: BY COUNTY MANAGER  Hanae  ACTIONBYI BOARD'OP COMMISSIONERS 6lelis peetng  APPROVED. ANDI ENTEREDONMINUTESDATED  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENT: # FROM: FINANCE 30 DEPARTMENT: TRANSIT  EXPLANATIONEAPOPIND insurance. funds réceived for Transit van.  ACCOUNT 11-4935-5565-03 11-3839-4850-00  DESCRIPTION Vehicle Repairs & Maintance. Insurance Settlement  INCREASE DECREASE $ 1,424.00 $ 1,424.00  REQUESTED BY DEPARTMENT HEAD;  Kim Angel  RECOMMENDED BY FINANCE OFFIGER: 6eunebo  APPROVED: BY COUNTY MANAGER:  ACTION BY BOARD OF COMMISSIONERS sldlis meekiny  APPROVED. AND ENTERED ON MUNIS DATED:    MAÇON: COUNTYBUDGET AMENDMENT AMENDMENT# DEPARTMENT EXPLANATION ACCOUNT  31  Veterans: Services Carrytorward. of donation to FY19  DESCRIPTION  INCREASE  DECREASE 500 500  113840 417900Fund Balance Appropriated. 115820 575055'Donations  REQUESTED! BY DEPARTMENTHEAD Lesh Tabar RECOMMENDED BY FINANCE OFFICER BeuRbu  APPROVED: BY COUNTYM MANAGER ACTION BY BOARD: OF COMMISSIONERS, APPROVED & ENTERED ON MINUTES DATED  CLERK    STATE  Macon County Tax Office 51 West Main Street. Franklin, NC 28734  Phone: (828)349-2149 Fax: (828)349-2564 imcdomell@macomcorg  TO: FROM: DATE: RE:  MACON COUNTYC COMMISSIONERS Macon County Tax Office Teresa McDowell, Tax Collections. Supervisor August 1, 2018 Releases  Attached please find the report of releases for real estate. that: require your approval in order to continue with the process of releasing these amounts from the tax accounts. Please feel frée to cOntact me. if you should have any questions regarding these releases. The report of the releases formatted in  alphabetical orderi is attached.  AMOUNT OF RELEASES FOR. JULY, 2018: $24,377.78    Tax Collections 08/01/18 Group Number REL*18*07 Seq Date Account Taxbill Nbr Number Number 55 07/26/18: 11238 18A6595203433 ANGEL MEDICAL 56 07/26/18 11238 18A6595213483 ANGEL MEDICAL CENTER 64 07/30/18 246 18A6593496656 ANGEL, PHILLIP LARRY 52 07/25/18. 39721 18A0000301969 APPLIED 07/03/18. 7208 16A0001100114 ASHEVILLE MICA COMPANY 07/03/18 7208 15A0001100114 ASHEVILDE MICA COMPANY 07/03/18 7208 17A0001100114 51 07/25/18 137587 18A6578916796 BALILES, 07/03/18 10835 17A0000801324 BRANTLEY, DOROTHY K 07/03/18 10835 16A0000801324  Détail Transactions by Group Abatement Tax Transaction Code- Amount GO1 3517.57- 3517.57- 0.00 F01 549.31- 549.31- 0.00 G01 11910.99- 11910.99- 0..00 F01 1860.03- 1860.03- 0.00  RTC020303 Page Effective Date 07/03/18  Levy Penalty Addi Interest Disent Tm Cheçk Trans Rev. Amount Amount. Chge Amount Amount, Cde Number Descriptn  0.00 0.00 0.00 0.00 0.00 0.00 0.00 a.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00  4066.88- 4066.88- 0.00 0.00 0.00 0.00 R CLERICA 13771,02- 13771.02- 0.00 0.00 0.00 0.00 R CEERICA  G01 F02 G01 MATERIALS C G01 F08 AO G01 POB AO GO1 FOS AO FOB Loi G01 F05 AO G01  29.56- 0.65- 30.21- 30.01- 30.01- 4.82- 1.52- 5.00- 11.34- 4.82- 1.52- 5.00- 11.34- 4.82- 1.52- 5.00- 11.34- G01 228.73- 228.73- 0.00 72.29- 95.00- 34,90- 6.81- 5.00- 46.71- 34.90-  29.56- 0.00 0.65- 0.00 30.01- 0.00 4-.82- 0.00 1.52- 0.00 4.82- a.00 1.52- 0.00 4.82- 0.00 1.52- 0.00 72.29- 0.00 34.90- 0.00. 6.81- 6.00 34.90- 0.00  30.214 0.00 0.00 0.00. 0.00 R CLERICA 30.01- 0.00 0.00 0.00 0.00 R CLERICA 0.00 5.00- 0.00 6.34- 0.00 5.00- 0.00 0.00 R CLERICA 0.00 5.00- 0.00 6.34- a.00 5.00- 0.00 0..00 R CLERICA Q.00 5.00- 0.00 6.34- 0.00 5.00- 0.00 0,00 R. CLERICA 0.00 95.00- 0.00 0.00 5.00- 0.00  MICA COMPANY  CATHY  396.02- 301.02- 0.00 95.00- 0.00 0.00 R CLERICA  41.71- 0.00 5.00- 0.00 0.00 R CLERICA    : Tay Collections 08/01/18 Group Number REL*18*07 Seq Date: Account Taxbill Nbr  Detail Transactions by Group Tax Transaction Code Amount AO 5.00- 46..71- G01 34.90- FOS 6.81- AO 5.00- 46.71- GO1 275.88- 275.88 0.00 FOS 53.82- G01 17.14- F10 0.53- LO1 95.00- 112.67- G01 17.80- F10 0.55- L01 95.00- 113.35- G0I 49.56- F02 10.86- 60.42- G01 36.40- P02 7.98- 44.38- G01 98.13- 98.13- G01 3.54- F04 0.54- L01 95.00- 99.08- G01 78.53- AO 5.00-  RTC020303 Page Effective Date 07/03/18  Levy Penalty Addi Interesti Disent Trn Check Trans Rev Amourit. Amount. Chgs, Amount Amount Cde Number Descriptn 41.71- 0.00 5.00m 0.00 0.00 R CLERICA 41.71- 0.00 5.00- 0.00 0.00 R: CLERICA  Number Number BRANTLEY, DOROTHY K 07/03/18 10835 15A0000801324 BRANTLEY, DOROTHY K 36 07/20/18 46526 18A6513748771 BUCHANAN, NANCY J. 59 07/27/18 58685 17A58685.05 ÇHASTAIN, ANITA MAY 60 07/27/18 58685 18A58685.05 CHASTAIN, ANITA MAY 61 07/27/18 142476 18A6583906263 CRINER, GARY 62 07/27/18 142476 18A6593002980 CRINER, GARY 48 07/24/18 84824 18A84824.01 DISH NETWORK 35 07/20/18 59972 17A59972.03  0.00 5.00- 0.00 0.00 5.00- 0.00  34,90- 0.00 6.81- 0.00 53.82- 0..00 17.14- 0.00 0.53- 0.00 17.80- 0.00 0.55- 0.00 49.56- 0.00 10,86- a.00 36.40- 0.00 7.98- 0.00 0.00 98.13- 3.54- 0.00. 0.54- 0.00 78.53- 0.00  0.00 0.00 d.00 0.00 0.00 0..00 0.00 0.00 a.00 0.00 0.00 0..00 0.00 0.00. 0.00 0.00  329,70- 329.70- 0.00 0.00 0.00 0.00 R CLERICA  0.00 95,00- 0.00 0.00 95.00- 0.00.  17.67- 0..00 95.00- 0.00 0.00 R CLERICA 18.35- 0.00 95.00- 0.00 0.00 R CLERICA 60.42- 0.00 0.00 0.00 0.00 R CLERICA 44.38- 0.00 0.00 0.00 0.00 R CLERICA 0.00 98.13- 0.00 0.00 0.00 R CLERICA 0.00 95.00- 0.00 4.08- 0.00 95.00- 0:,00 0.00. R CLERICA. 0.00 5..00- 0.00  **  FEAGLEY, ELFRIEDE LUISE 07/03/18 952 17A0000201018    Ta* Collections 08/01/18 Group Number REL*18*07 Seg Date Açcount Taxbill Nbr  Detail Transactions by Group Abatement. Tax Transaction. Code Amount 83.53- G01 78.53- AO 5.00- 83.53- Goi 78.53- AO 5.00- 83.53- GOI 6,28- AO 5.00- 11.28- G01 6.28- AO 5.00- 11.28- Goi. 6.28- AD 5.00- 11.26- G01. 6.28- AO. 4.00- 10.28- G01 6.28- AO 4.00- 10.28- G01 5.94- AO 4.00- 9,94- G01 5.94- A0 4.00- 9.94- G01 5.51- AO 4.00-  RTC020303 Page  Effective; Date 07/03/18  Levy Penalty Adal Intereat Disent Trn Check Trans Rev Amount Amount Chgs Amount Amount Cde Number Deecriptn 78.53- 0.00 5.00- 0.00 0.00 R CLERICA 0.00 5.00- 0.00 78.53- 0.00 5.00- 0.00 0.00 R CLERICA 0.00 5.00- 0.00 78.53- 0.00 5.00- 0.00 0.00 R CLRRIAL 0.00 5.00- 0.00 6.28- 0.00 5.00- 0.00 0.00 R CLERICA 0.00 5.00- 0.00. 6.28- 0.00 5.00- 0.00 0.00 R CLERICA 0.00 5.00- 0.00 6.28- 0.00 5.00- 0.00 0.00 R CLERICA 0.00 4.00- 0.00 6.28- 0.00 4.00- 0.00. 0.00 R. CLERICA 0.00 4.00- a.qo 6.28- 0.00 4.00- 0.00 0.00 R CLERICA 0.00 4.00- 0.00 5.94- 0.00 4.00- 0.00 0.00 R CLERICA 0.00 4.00- 0.00 5.94- 0.00 4.00- 0.00 0.00 R CLERICA 0.00 4.00- 0.00  Number Number FRANKS, S HI HEIRS 07/03/18 952 16A0000201018 FRANKS, BH HEIRS FRANKS, E H HEIRS FRANKS, EH HEIRS FRANKS, EH HBIRS FRANKS, EH HEIRS FRANKS, EH HEIRS FRANKS, EH HEIRS PRANKS, EH HEIRS FRANKS, EH HEIRS  78.53- 0.00 78.53- 0.00 6.28- 0,00 6.28- 0.00 6.28- 0.00 6.28- 0.00 6.28- 0.00 5.94- 0.00 5.94- 0.00 5.51- 0.00  0.00 0.00 a.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  10 07/03/18 952. 11 07/03/18 952  12 07/03/18 952 13A0000201018 13 07/03/18 952 12A0000201018 14 07/03/18 952 11A0000201018 15 07/03/18 952 10A0000201018 16 07/03/18 952 09A0201018 17 07/03/18 952 08A0201018 18 07403/18 952 07A0201018    Tax Colléctions 08/01/18 Group Number REL*18*07 Seg Date, Account Taxbill Nbr 44 07/23/18 142478 18A142476.03 54 07/26/18 58479 18A6554457535 43 07/23/18 5024 18A6566198957 58 07/27/18 129678 18A129678.03 50 07/24/18 129684 18A129684.09 19 07/03/18 1564 17A0000201717 20 07/03/18 1564. 16A0000201717 21 07/03/18 1564 15A0000201717 46 07/23/18 139402 18A6489763037 22 07/03/18 2369 17A0000400480  Detail Transactions by Group Abatement Tax Transaction Code Amount 9.51- G01 3.49- F04 0.54- Loi 95.00- 99.03- G01 138.60- 138:60- 0.00 F05. 27.04- G01 209.14- 209.14- 0,00 F07 60.46- G01 23.48- F04 3.61- 27.09- G01 5.19- F09 0.96- 6.15- G01 50.26- AO 5.00- 55.26- G01 50.26- AO 5.00- 55.26- G01 50.26- AO 5.00- 55.26- G01 143.40- 143.40- 0.00 F03 26.71 G01 15.71-  RTC020303 Page Effective Date 07/03/18  Levy Penalty Addl Interest Discnt Trn Check, Trans Rev Amount Amount. Chgs Amount. Amount Cde Number Descriptn 5.51- 0.00 4.00- 0.00 0.00 R CLERICA 4.03- 0.00 95.00- 0.00 0.00 R CLERICA  Number Number FRANKS, E H HBIRS GARRIN, MARGARET HARDEN, JYMMIE EARLYNN HENRY, REBECCA HENSON, JAMES R JANSSEN, LINDA. DRAGA JOHNSON, CEESR ROGERS HEIR JOHNSON, CEESR! ROGERS HEIR JOHNSON, CEESRI ROGERS HBIR JOHNSON, SARA R.  3.49- 0.00 0.54- 0.00 27..04- 0.00 60.46- 0.00. 23.48- 0.00 3.61- 0.00 5.19- Q.00 0.96- 0.00 50.26- a.00 50.26- 0.00 50.26- 0.00 26.71- 0.00 15.71- 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0..00. 0.00 0.00 0.00  0.00 95.00- 0.00  165.64- 165..64- 0.00. 0.00 0.00 0.00 R CLERICA 269.60- 269.60- 0.00 0.00 d.00 0.00 R CLERICA  27.09- 0.00 0.00 0.00 0.00 R CLERICA 6.15- 0.00 0.00 0.00 0.00 R CLERICA 0.00 5.00- 0.00 50.26- 0.00 5.00- 0.00 0.00 R CLERICA 0.00 5.00- 0.00 50.26- 0.00 5.00- 0.00 0.00 R CLERICA 0.00 5.00- 0.00 50.26- 0.00 5.00- 0.00 0.00 R CLERICA  170.11- 170..11- 0.00 0.00 0.00 0.00 R CDERICA    Tax Collections 08/01/18 Group Number REL*18*07 Seq Date Acgourit Taxbill. Nhr *** 23 07/03/18. 2369 16A0000400480 24 07/03/18 2369  Detail Transactions by Group Abatement: Tàx Transaction Code 20.71- G01 15.71- AO 5.00- 20.71- G01 15.71- AO 5.00- 20.71- F01 16.69- F01 17.53- F10 9.26- F10 6.07- G01 3.91- F02 0,86- L01 95.00- 99.77- G0I 8.73- F02 1.91- LO1 190.00- 200.64- G01 9.69- F02 2.13- L01 190.00-  RTC020303 Pagé 5  Effective Date 07/03/18  Levy Penalty Addl Interest Disent Trn Check Trane. Rev Amount. Amount Chgs Amount: Amount Cde Number Descriptn. 15.71- 0.00 5.00- 0.00 0.00 R CLERICA 15.71- 0.00 5.00- 0.00 0.00 R CLERICA 15.71- 0.00 5.00- 0.00 0.00 R CLERICA  Number Number LEASE, LAURA MRS ESTATE LEASE, LAURA MRS ESTATE LEASE, LAURA MRS ESTATE LONG, PANSY MCCARTNEY, GERRY MICHAEL MORRIS, WIELIAM T. TRUSTEE REYNOLDS, WILLIAM Ir. ROBIDOUX, ROBERT ALAN ROBIDOUX, ROBERT ALAN  15.71- 0.00 15.71- 0.00 16,69- 0.00 17.53- 0.00 9.26- 0.00 6.07- 0.00 3.91- 0.00 0.86- 0.00 B.73- 0.00 1.91- 0.0G 9.69- 0.00. 2.13- 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0..00 Q.00 0.00 0..00 0.00 0.00 0.00 0.00  0.00 5.00- 0.00 0.00 5.00- 0.00  38 07/20/18 140719 18A6585558094 57 07/27/18. 37796 17 07/24/18 136828  G01 106.88- 106.88- 0.00 GO1 112.27- 112.27- 0.00 G01 299.27- 299.27- 0.00 K01 140.63- 140.63- 0.00 GO1 196.14+ 196.14- 0.00  123.57- 123.57- 0,00 0.00 0.00 0.00 R. CLERICA. 129.80- 129.80- 0.00 0.00 0.00 0.00 R CLERICA 449.16- 449.16- 0.00 0.00 Q.00 0.00 R CLERICA 202.21- 202.21- 0.00. 0.00 0.00 0.00 R CLERICA  53 07/25/18 139510 18A7439290504 39 07/20/18 116885 1BA116885.01 40 07/20/18 116885 17A116885.01 41 07/20/18 116885 16A116885.01  0.00 95.00- 0.00 0.00 190.00- 0,00 Q.00 190.00- 0.00  4.77- 0.00 95.00- 0.00 0.00 R CLERICA 10.64- 0.00 190.00- 0.00 0.00 R CLERICA    Tax Collections 08/01/18 Group Number REL*18*07 Seg Date Account Taxbill Nbr 25 07/03/18 14727 17A0000202260 26 07/03/18 14727: 16A0000202260 27 07/03/18 14727 15A0000202260 28 07/03/18 17088 17A0090900971 29 07/03/18 17088 16A0000900971 30 07/03/18 17088 15A0000900971 49 07/24/18 112265 18A112265.08 37 07/20/18 17322 18A6594892759 31 07/03/18 42454  Detail Transacti ions by Group Abatement Tax Transaction Code Amount 201.82- GOi 34.90- AO 5.00- 39.90- G01 34.90- AO 5.00- 39.90- G01. 34.90- AO 5.00- 39.90- Goi 41.88- F09 7.72- AO 5.00- 54.60- G01 41.88- F09 7.72- AO 5.00- 54.60- G01 41.88- F09 7.72- AO 5.00- 54.60- G01 28.39- F05 5.54- 33.93- F01 36.96- G01 92..83- AO 5.00- 97.83-  RTC020303 Page:  Effective Date 07/03/18  Levy Penalty Addi Interest: Discnt Trn check Trans Rev Amount Arount Chgs Amount Amount Cde Number Déscriptn 11.82- 0.00. 190.00- 0.00 0.00 R CLERICA. 34.90- 0-go 5.00- 6.00 0.00 R CLERICA 34.90- 0.00 5.D0- 0.00 0.00 R CLERICA. 34.90- 0.00 5.00- 0.00 0.00 R CLERICA 49.60- 0.00 5.00- 0.00 0.00 R CLERICA 49.60- 0.00 5.00- 0.00 0.00 R CLERICA. 49.60- 0.00 5.00- 0.,00 0.00 R CLERICA 33.93- 0.00 0.00 0.00 0.00 R CLERICA  Number Number ROBIDOUX, ROBERT ALAN ROGERS, S L HBIRS ROGERS, S L HEIRS ROGERS, s L. HEIRS SCOFIELD, FRANK SCOFIELD, FRANK SCOFIELD, FRANK SHERIIF, FRANK SOUTHARD, HOWARD W STANFIELD, EDWINA  34.90- 0,00. 34.90- a.00 34.90- 0.00 41.88- 0.00 7.72- 0.00 41.88- 0.00 7.72- 0.00 41.88- 0.00 7.72- 0.00 28.39- 0.00 5.54- 0.00 36.96- 0.00 92.83- 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00. 0.00 0.00 0..00 0.00. 0.00 0.00  0.00- 5.00- 0.00 0.00 5.00- 0.00 0.00 5.00- 0.00 0.00 5.00- 0.00 0.00 5.00- 0.00 0.00 5.00- 0,00  C01 236.70- 236.70- 0.00  273.66- 273.66- 0.00. 0.00 0.00 0.00 R CLERICA.  0.00 5,00- 0.00  92.83- 0.00 5.00- 0.00 0.00 R CLERICA    32 07/03/18 42454 1680000300985  G01  92.83-  92.83- 0.00  0.00    Tax Collections 08/01/18 Group: Number REL*1B*07 Seg Date Account: Taxbill Nor  Detail Transaotions by Group Abatement Tax Transaction Code Amount AO 5.00- 97.83- G01 92.83- AO 5.00- 97.83- AO 5.00- AO 5.00- G01 3.49- F01 0.55- LO1 95.00- 99.04- G01 99.81- P08 32.31- Go1 171.70- 171.70- 0.00 FOS 33.52-  RTC020303 Page Rev  Effective Date 07/03/18  Levy Penalty Addi Interest Diecnt Trn Check Trans Amount Amount Chgs Amount. Amount Cde. Numbér Descriptn 0.00 5.00- 0.00: 92.83- 0.00 5..00- 0.00 0.00 R. CLERICA 0.00 5.00- 0,00 92.83- 0.00 5.00- Q.00 0.00 R CLERICA, 0.00 5.00- 0,00 0.00 5.00- 0.00 0.00 95.00- 0.00 4.04- 0.00 95.00- 0.00 0.00 R CLERICA  Number Number STANFIELD, EDWINA 33 07/03/18 42454 1540000300985 STANFIELD, EDWINA 07/03/18 10800 17A0000301631 VEITH, JOYCE 34 07/03/18 10800 16A0000301831 VEITH, JOYCE 42 07/23/18 19411 18A19411.01 WALDROOP, FREDDY 63. 07/30/18 69628 18A6568965129 WELCH, WILLA JEAN 45 07/23/18 138753 18A6574104231 WISMAN, RAN  92.83- 0.00  0.00 0.00 0.00 0.00 0.00 0..00: 0.00 0.00 0.00  G01 506.96- 506.96- 0.00 G01 506.96- 506.96- 0.00  511.96- 506.96- 0.00 5.00- 0.00 0.00 R CLERICA 511.96- 506.96- 0.00 5.00- 0.00 0.00 R CLERICA  3.49- 0.00 0.55- 0.00 99.81- 0.00 32.31- 0.00 33.52- 0.00  132.12- 132.12- 0.00 0.00. 0.00- 0.00 R CLERICA. 205.22- 205.22- 0.00 0.00 0.00 0.00 R CLERICA    Tax Collections 08/01/18 Group Number REL*18*07 Seq Date Accourt. Taxbill Nbr  Detail Abatement Tax Traneaction Code Amount 4.00- 4.00- 4.00- 4.00- 4.00- 5.00- 5.00- 5.00- 40.00- 45.00- 45.00- 2.13- 1.91- 20.35- 26.71- 0.54- 4.15- 6.81- 6.81- 6.81- 60.46- 1.52- 1.52- 1.52- 7.72- 7.72- 7.72- 0.96- 0.53- 15.88- 5.51- 5.94- 5.94- 6.28- 6.28- 6.28- 6.28- 6.28- 190.00- 380.00-  by Group  RTC020303 Page  Effective Date 07/03/18  Levy Penalty Addi Interest Discnt Trn Check. Trans. Rev Amount: Amount Chgs Amount Amount Cde Number Descriptn 0.00. 0.00 4.00- 0.00 0.00- 0.00 0.00 4.00- 0.00 0.00 0.00 0.00 4.00- 0.00 0.00 0.00: 0.00 4.00- 0.00 0.00 0.00 0.00 4.00- 0.00 0.00 0.00 0.00 5.00- 0.00 0.00: 0.00 0.00 5.00- 0.00 0.00 0.00 0.00 5.00- 0..00 0.00 0.00 0.00 40.00- 0..00 0,00 0.00 0.00 45.00- 0.00 0.00 0.00 0.00 45.00- 0.00 0.00 2.13- 0.00 0.00. 0,00 0.00 1.91- 0.00 0.00: 0.00 0.00 20.35- 0.00 0.00 0.00 0.00 26.71- 0.00 0.00 0.00 0.00 0.54- 0.00 0.00 0.00. 0.00 4.15- 0.00 0.00 0.00 0.00 6.81- 0..00 0.00 0.00 0.00 6.81- 0.00 0.00 0.00 0.00 6.81- 0.00 0.00 0.00 0.00 60.46- 0.00 0.00 0,00 0,09 1.52- 0.00 0.00 0..00 0.00 1,52- 0.00 0.00 0,00 0.00 1.52- 0.00 a.00 0.00 0.00 7.72- 0.00 0.00 0.00 0.00 7.72- 0,00 0.00 0.00 0.00 7,72- 0.00 0.00 0.00 0.00 0.96- 0.00 0.00 0.00 0.00 0.53- 0.00 0.00 0.00 0.00 15.88- 0.00 0.00 0.00 0.00 5.51- 0.00 d.00 0.00 0.00 5.94: 0.00 0.00 0.00 0.00 5.94- 0.00 0,00 0.00 0.00 6.28- 0.00 0.00 0.00. 0.00 6.28- 0.00 0.00 0.00 0.00 6.28- 0..00 0.00- 0.00 0.00 6.28- 0.00 0.00 0..00 0.00 6.28- 0.00 0.00 0.00 0.00 0.00 0.00 190,00- 0.00 0.00 0.00 0.00 380.00- 0.00 0.00  Number Number  Tax Code Totals A0*07 - ADV COST A0*08 ADV COST A0*09 ADV COST A0*10. ADV COST A0*11 ADV COST A0*12. ADV A0*13 ADV COST A0*14 ADV COST A0*15 - ADV COST A0*16 - ADV COST A0*17 ADV COST F02*16- CL CH FR F02*17- CL CHFR F02*18- CL CHE FR F03*18- OTTO FR F04*17- CULL FR F04*18- CULL FR F05*15- WM FIRE F05*16- WM PIRE F05*17- WM FIRE F05*18- WM FIRE F07*18- BT FIRE F08*15- COWEE FR F08*16- COWEE FR F08*17- COWEE FR F09*15- NANT FR P09*16- NANT FR F09*17- NANT FR Fo9*18- NANT FR P10*17- HLDS FR F10*18- HLDS FR G01*07- GEN TAX G01*08- GEN TAX G01*09- GEN TAX G01*10- GEN TAX G01*11- GEN TAX G01*12- GEN TAX G01*13- GEN TAX G01*14- GEN TAX G01*15- GEN TAX G01*16- GEN TAX G01*17- GEN TAX H01*18- HLD CITY LO1*16- RES FEE L01*17- RES FRE  F01*18- FR FIRE 2481.07- 2481.07- 0.00 0.00 0.00 0.00  119.92- 119.92- 0.00 0.00 0.00 0.00  FOB+18- COWEE FR 104.60- 104.60- 0.00 0.00 0.00 0.00  353.83- 353.83- 0.00 0.00 0.00. 0.00 870.48- 870.48- 0.00 0.00 0.00 0.00 890.20- 890.20- 0.00 0.00 0.00: 0.00 140,63- 140.63- 0.00 0,00 a.00: 0.00  G01*18- GEN TAX 17976.49- 17878.36- 98.13- 0.00 0.00 0.00    L01*18- RES FEE REL*18*07  475.00-  0.00 0.00 475.00- Q.00. 0.00  Total for Group 24377,78- 23069.65- 98.13-210.00- Q.00. Q.00    Tax Collections 0B/01/18 Group Number REL*18*07 Seg Date Account Taxbill Nbr  Detail Transacti ions by Group  RTC020303 Page Effective Date. 07/03/18  Tax Transaction Code Amount Totals By Tax Cycle  Levy Penalty Adai Interest Discnt Trn Check Trans Rev Amount, Amount Chgs Amount Amount. Cde Number Descriptn  Number Number  Cycle A  Current Delinquent 21426.22- 2951,56-    -  Macon County Tax Office 5 West Main Street Franklin, NC. 28734  Phoné: (828)349-2149 Fax: (828)349-2564 mcdowallgmacomncorg  TO: FROM: RE: DATE:  Maçon County. Board of Commissioners Macon County Tax Collections Supervisor Settlement: Report for 2017 Taxès August 10,2018  Teresa McDowell  Each year North Carolina General Statute $105-373 dictates thatas series of reports be made available. to the Macon County Commissioners: as a part ofi the annual: settiement fort the Tax Collector. The reports 1, Asummary oft the collection practices and remedies employed by thet tax: collector. 2. A1 financial report fort the most recent fiscal year'staxes that balances all of the amounts charged tot the tax collector for collection, including taxes, discoveries; penalties, fees and interest, 3. As sworn statement that states that diligent effort has been made by the Collector to collect any 4. Al list of delinquent property taxes from the most recent year owed by taxpayers who own real property int the jurisdiction. This listi is further identified as the same. list that was provided as the advertising list for publication int the local paper. Please note that this list was generated in February of 20181 for advertisement; purposes, and many of the accounts on this list have been paid in full at this time. This list is on file ini the Maçon County Tax Collector's Office and will 5. Al list of delinquent property taxes from the most recent. fiscal year owed by taxpayers who do not Qwn real propertyi ini thej jurisdiction (personal property.) This list is on file in the Macon  that are attached are idéntified as follows:  against the amounts actually collected. (Settlement Report) taxes due by reasonable means available for collection procedures.  be providedi if needed.  County Tax Collector's. Office and will be provided if needed..    MACON COUNTY Tax Collection Procedures 8/10/2018 TAX COLLECTIONS:  The Tax Collections Office staff consists ofaT Tax Collection Supervisor, and two (2) Deputy Tax Collectors, all ofv whom are certified through the North Carolina Association of Tax Collectors. The collection procedure involves proçessing payments through checks, cash and electronic payments. Property owners may pay their taxes though the mail, phone- based transactions, on-line, in person and through. a seçure drop-off box located in front oft the annex building. Many accounts are also paid through an electronic process utilized by escrow companies; service companies and by Auto-Agent, which is a software program that mortgage/escrow. companies utilize in order to eliminate 98% of The collections office staff utilizes diligent effort to çollect both thè current year taxes and any delinquent taxes. Collection, of the current year taxes involves the procésses as mentioned above as well as a lockbox service which is provided through the Wells Fargo bank. This service invoives Wells. Fargo staff electronically processing payments, with à réport provided to the office staff daily, with payments processed and balanced by the collections staff on the same day. Also, this staff works closely with escrow companies, service companies; and Auto-Agent to electronically process payments that are forwarded eachy year. As always, we process payments on-site, and service many property owners who We have increased the use of enforced collections through this office in recent years, Enforced collectionsi involve processes utilized to collect. delinquent taxes. These processes include: garnishment of bank accounts, garnishment of Department of Revenué returns; garnishment of rents or other dollars As noted above, the foreclosure process is now utilized in this office with successful results. We contract with attorney. Jeff Goss, of Ridenour & Goss to handle our foreclosures. The mortgage style foreclosure process is utilized, resulting in a much more efficient process, with attorney involyement throughout.. This process isi initiated with a demand letter for payment, which regularly resultsi in payment without any other part of the process being utilized. In my opinion, the inclusion of this process is necessary toi insure that the tax collections rate isk kept at the maximum amount achievable. Prior to enforced collections being utilized, a property owner is notified by billings in. July: of each year, second notices which are mailed in. January of each year, advertisement int the newspaper whichi is scheduled for March of éach year, and various other communications which are mailed directly from this offiçe. Processes for payment also include pre-payments, which allow aj property owner to divide his or her tax bill into twelve (12)' pre-payments" prior to the bill being issued or partial payments after Processing and balancing of fund collection reports are issued to the finance offiçe on a daily, monthly, The increase in the use of enforced collections and other collection procedures has resulted int the  refunds.  pay directly through our office.  held by at third party, and as al last resort, thet foreclosure process.  the bills are issued and prior to the delinquency date.  and yearly basis.  historically high collection rate of 98.41% in connection to the 20161 taxes,    TO: FROM: DATE:  Macon. County Board of Commissioners Teresa McDowell Tax Collections Supervisor August 10, 2018.  Inaccordance with N.C.G.S. 5105-373(a)(1), trespectfully: submit the following Statement: The following lists are on file and available for feview in the Tax Colléctions Office. (1) al list oft the persons owning real property whose taxes for 2017 remain unpaid, along with the principal amount owed by each person (the advertisement list which was developed. and made available in February, 2018); and (2)al list of the persons not owning real property whosé personal property taxes for 2017 Inc compliance with N.C.G.S. $105-373(a) (3), attached hereto is a Report entitled. "Macon County. Settlement Report-2017 setting forth my full settlement for all taxes in my hands for collection of the Further, h hereby certify that thave made diligent efforts to collect the taxes due from the persons listed  remain unpaid, along with the principal amount owed by each person.  2017 taxes, as well as any. delinquent taxes owed. insuchai manner that is reasonably necessary.  Respectfully: submitted,  lunss ymeCnus Teresa McDoweil, Tax Collections Supervisor  SWORN TO AND: SUBSCRIBED BEFORE ME, this 19." day of August, 2018.  Thia    My Commission Expires: Saplember 20,2020    Macon County 2017 Tax Settlement 2017 Delinquent Tax Settlement 2017 Landfill Settlement 2017. Landfill Delinquent Tax Settlement 2017 Fire Department Tax Settlement 2017 Fire Department Delinquent Tax Settlement  Highlands & Franklin 2017 Highlands City Tax Settlement 2017 Highlands City Delinquent Tax Settlement    Settlement for Current Taxes for Fiscal Year 2017-2018 General Taxes G01*17  Charges: Original Levy Discovery Levy Corporate Utility Levy Interest Credits: Deposits Releases Refunds Write-Offs Misc Debits/Credits Uncollected  26,215,456.83 92,864.15 554,835.57 54,539.61 26,917,696.16  26,593,991.21 -17,950.16 115,335.02 -1,513.73 31,261.73 450,837.81 -26,917,696.16  Collection percentaget for 2017 general taxes  98.33%    PYOLR  Luwse Teresa McDowell Tax Collections Supervisor Xiz  SWORN TO AND SUBSCRIBED  ,his/0H day ofA August, 2018  My Commission Expires: Seplenbor 80,3420    Settlement for Current Taxes for Fiscal Year 2017-2018 Landfill User Fee L01*17 and L02*17  Charges: Original Levy Discovery Levy Interest Credits: Deposits Reieases Refunds Misc Debits/Credits Write-offs Uncollected  2,345,817.20 0.00 16,805.23 2,362,622.43  2,453,610.02 -4,180.00 -2,581.61 2,581.61 -31.27 -86,776.32 2,362,622.43    Settlement for Current Taxes for Fiscal Year 2017-2 2018 Highlands City Tax H01*17  Charges: OriginalLevy Corporate Utility Discoveries interest Credits: Deposits Releases Refunds Debits/ Credits/Wite-Offs Unçolleçted.  2,723,735.61 3,260.20 3,263.10 3,621.80 2,733,880.71  2,719,394.01 -2,208.47 0.00 3,629.28 -15,907.51 -2,733,880.71    Settlement for Current Taxes for Fiscal Year 2017-2018 Franiklin VFD F01*17  Charges: Original Levy Corporate Utility Interest Credits: Deposits Releases/Refunds: DebtsyCreditswite-dfis Uncollected  698,770.40 26,098.56 1,735.06 726,604.02  746,741.42 -1,074.88 684.14 -19,746.66 726,604.02    Settlement for Current' Taxes. for Fiscal Year 2017-2018 Clarks Chape! VFD F02"17  Charges: Original Levy Corporate Utility Interest Credits: Deposits Releases/Refunds: DebisyCredlts-Wite-afs: Uncollected  292,233.00 8,179.53 665.99 301,078.52  295,394.35 -85.12 333.66 -5,932.71 -301,078.52    Settlement for Current Taxes for Fiscal Year 2017-2018 Otto VFD F03*17  Charges: Original Levy Corporate Utility Interest Credits: Deposits Releases/Refunds Debits/Credits Write-offs Uncollected  308,630.16 9,817.06 770.71 319,217.93  -311,931.21 -241.49 23.91 -7,069.14 -319,217.93    Settlement for Current Taxes for Fiscal Year 2017-2018 Gullasaja' VFD F04*17  Charges: Original Levy Corporate Utility Interest Credits: Deposits Releases/Refunds: Debits/Credits/Write-offs Uncollected  233,096.19 5,963.17 525.04 239,584.40  -235,204.48 -143.45. 186.97 -4,423.44 -239,584,40    Settiement for Current Taxes for Fiscal Year 2017-2018 West Macon' VFD F05*17  Charges: Original Levy Corporate Levy Interest Credits: Deposits Releases/Refunds DebisyCredinswite-ons Uncollected  282,214.92 6,955.58 535.52 289,706.02  284,770.75 -207.33 495.75. -5,223.69 -289,706.02    Settlement for Current Taxes for Fiscal Year 2017-2018 Scaly Mtn VFD F06*17  Charges: Original Levy Corporate Utility Interest Credits: Deposits Releases/Refunds DebtsyCredlts/Wite-dfs Uncolleçted  114,933.53 1,953.96 295:34 117,182.83  -114,880.78 -11.47 15.26 -2,305.84 -117,182.83    Settlement for Current Taxes for Fiscal Year 2017-2018 Burningtownlotia VFD F07*17  Charges: Original Levy Corporate Utility Interest Credits: Deposits Releases/Refunds: DebtsyCredis-Wite-aff: Uncollected  213,152.73 6,570.84 488.64 220;212.21  -214,174.70 -6.61 21.13 -6,052.03 -220,212.21    Settiement for Current Taxes for Fiscal Year 2017-2018 Cowee" VFD F08*17  Charges: Original Levy Corporate Utility. Interest Creditsi Deposits Releases/Refunds DebtsyCredits"ite-ds Uncollected  277,597,05 14,651.21 -944.20 291,304.06  -283,926.79 -2.95 296.84 -7,671.16 -291,304.06    Settlement for Current Taxes for Fiscal Year 2017 -2018 Nantahala VFD F09*17  Charges: Original Levy Corporate Utility Interest Credits: Deposits Releases/Refunds: Debits/Credits/Write-offs Unicollected:  203,792.29 14,037.17 614.85 218,444.31  -212,108.29 -251,77 387.54 -6,471.79 -218,444.31    Settlement for Current Taxes for Fiscal Year 2017- - 2018 Highlands VFD F10*17  Charges: Original Levy Corporate Utility Interest Credits: Deposits Releases/Refunds Debits/Credits/Write-offs Uncollected  366,580.53 1,619.20 1,104.39 369,304.12  -366,614.30 -175.43 542.91 -3,057.30 -369,304.12    Settlement for Current Taxes for Fiscal Year 2017-2018 Mountain' Valley' VFD F11*17  Charges: Original Levy Corporate Utility Interest Credits: Deposits Releases/Refunds Debits/Credits/Write-ofts Uncollected  125,212.74 4,238.52 214.66 129,665.92  -127,360.94 0.00 11.29 -2,316.27 -129,665.92    Settlement for Delinquent Taxes General County Taxes  Charges: Original Levy Discovery Levy Interest Credits: Deposits Releases/Refunds Debits, Credits; Write-Off Uncollected  1,269,750.07 4,952.12 103,568.31 1,378,270.50  -602,468.48 4,608.55 -48,059.39 -732,351.18 -1,378,270.50    Settlement for Delinquent Taxes Landfill User Fee  Charges; Original Levy Discovery Levy Interest Credits: Deposits Releases/Refunds: Debits, Credits, Write-Off Uncollected  259,735.41 0.00 16,805.23 276,540.64  -90,173.92 -6,074.10. -21,564.21 -158,728.41 -276,540.64    Settlement for Delinquent Taxes Highlands City Taxes  Charges: Original Levy Interest Credits: Deposits Releases/Refunds: Debits, Credits, Write-Off Uncoliected  29,509.57 1,553.67 31,063.24  -14,933.60 -237.24 -721.36 -15,171.04 -31,063.24    Settlement for Delinquent Taxes Franklin VFD  Charges: Original Levy Discovery Interest Credits: Deposits Releases/Refunds Debits, Credits, Write-Off Uncollected  43,086.93 0.00 3,221.31 46,308.24  -20,962.19 -230.31 -1,758.86 -23,356.88 -46,308.24    Settlement for Delinquent Taxes Clarks Chapel VFD  Charges: Original Levy Interest. Credits: Deposits Releases/Refunds: Debits, Credits, Write-Off Uncollected  14,274.25 936.62 15,210.87  -6,423.77 -9.88 -178.62 -8,598.60 -15,210.87    Settlement for Delinquent Taxes Otto VFD.  Charges: Original Levy Discovery Interest Credits: Deposits Releases/Refunds Debits, Credits, Write-Off Uncollected  25,845.02 0.00 1,768.12 27,613.14  -9,324.93 Q.00: -1,195.76: -17,092.45 -27,613.14    Settlemént for Delinquent Taxes Cullasaja Gorge VFD  Chargés: Original Levy Discovery Interest Credits: Déposits Releases/Refunds Debits, Credits, Write-Off Uncollected  13,697.66 348.42 1,558.26 15,604.34  -8,227.55 -18.35 -549.46 -6,808.98 15,604.34    Settlement for Delinquent Taxes West Macon' VFD  Charges: Original Levy Interest Credits: Deposits Releases/Refunds: Debits, Credits, Write-Off Uncollected  15,773.12 1,170.23 16,943.35.  -7,197.20 -23.58 -448.32 -9,274.25 -16,943.35    Settiemient for Delinquent Taxes Scaly Mountain VFD  Charges: Original Levy Interest Credits: Deposits Releases/Refunds Debits, Credits, Write-Off Uncollected  2,797.84 349.85 3,147.69  -2,350:45 0.00 -59.74 -737.50 -3,147.69    Settlement for Delinquent Taxes Burningtown VFD  Charges: Original Levy. Discovery Interest Credits: Deposits Releases/Refunds: Debits, Credits, Write-Off Uncollected.  11,944.28 0.00 1,508.22 13,452.50  -7,019.51 -4.50 -509.18 -5,919.31 -13,452.50    Settlement for Delinquent Taxes Cowee VFD  Charges: Original Levy Interest Credits: Deposits Releases/Refunds Debits, Credits, Write-Off Uncollected  33,551.22 2,056.83 35,608.05  -11,026,33 -36.06 -1,247.71 -23,297.95 -35,608.05    Settlement. for Delinquent Taxes Nantahala' VFD  Charges: Original Levy Discovery Levy Interest Credits: Deposits Releases/Refunds: Debits, Crèdits, Write-Off Uncollected  18,398.92 475.94 1,674.67 20,549.53  -8,468.41 -48.28 -345.43 -11,687.41 -20,549.53    Settlement for Delinquent Taxes Highlands VFD  Charges: Original Levy Discovery Interest Credits: Deposits Releases/Refunds: Debits, Credits, Write-Off Uncollected  5,726.61 0.00 507.35 6,233.96  -3,140,06 -8.09 -94.90 -2,990.91 -6,233,96    Settlement for Delinquent Taxes Mountain Valley VFD  Charges: Original Levy Discovery Interest Credits: Deposits Releases/Refunds: Debits, Credits, Write-Off Uncollected  12,740.98 0.00 554.64 13,295.62  2,700.51 0.00 -414.27 -10,180.84 -13,295.62    MACONO COUNTYM MONTHLY ADV VALOREMT TAXCOLECTIONSR REPORT lul-18  Beginning Levy: Less: Less Equals Gross Less  Outstanding  Month toD Date: Balance Added Releases Write-Offs Adj.levy Payments Refunds MiscDr/Cr NetP Payments Balance  GeneralT Tax Fire Districts Landfillu User Fée Totals  26551977.5 315636554 2520730 32229073 0 26551977.5 3156365.54: 2520730 32229073  0. -1148.81 26550828.7 -2751910.88 3405.45: 718.78 -2747786.65 23803042.02 0 -173.76 3156191.78 -290425:16 p 34.78 -290390.38 2865801;4 -1.03 2520728.97 -225163.15 0 95 -225068.15 2295660.82 -1323.6 32227749.4 -3267499.19 3405.45 848.56 -3263245.18 28964504.24  Beginning Lewy Less Less Equals Grossi Less:  Outstanding Collection  VeartoD Date Balance Added Releases Write-Olfs Adilevy Payments Réfunds Misc Dr/Cr NetPayments Balance Percentage.  GeneralTax FireD Districts Landfil User Fee Totals  -1148.81 26550828.7 -2751910.88 3405.45 718.78 -2747786.65 23803042.02 10.35 -1323.6: 32227749.4 -3267499.19 3405.45 848.56 -3263245.18 28964504.24 10.13  -173.76: 3156191.78 -290425,16 -1.03- 2520728.97 -225163.15  34.78 -290390.38 2865801.4 9:2 5 -225068.15 2295660.82 8.93  Thec Collection Rateis1 10.35%. collectedo on2 20176 Generail Taxes, lateli listingpenalties, discoveriesa andd deferredt taxesa asuf7/31/2018  asc comparedto8 8,78%0 on 2017taxesa asof7 7/31/2017  FTae  dss    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 14, 2018 DEPARTMENT/AGENCY:  Governing Board  SUBJECT MATTER: Appointments COMMENTS/RECOMMENDATION:  A. Library Board Karen Wallace has reported that Frank Oliver has resigned from the Macon County Library Board of Trustees as he is now serving as president of the Hudson Library Board of Trustees. Andrew Chmar, also a member of the Hudson board, has expressed interest in Mr. Oliver's seat on the county board and his application is attached. If selected, he would fill the remainder of Mr. Oliver's unexpired term, B. Highlands Tourism Development Commission - Per Bob Kieltyka, the selection of Tony Potts as chairman of the Highlands Tourism Development Commission requires formal approval of the Macon  which ends March 14, 2020.  County Board of Commissioners.  Attachments  1 Yes  No  Agenda Item 13(A and B)    Application for Appointment to Macon County Authorities, Boards, Commissions and Committees The Macon County Board of Commissioners belièves all citizens should have the opportunify to: Participate in governmental. decisions. The Board wants to appoint qualified, knowledgeable and. dedicated people to serve on authorities, boards and committees. Ifyou have an interest in being. considered for an appointment to any advertised vacaney, please thoroughly complete the form below before the advertised deadline and choose from the following options  Mail to: County Manager's Office 5West Main Street Franklin, North Carolina 28734  or FAX: to: 828-349-2400  Any Questions, please çall the County Manager's Office at (828)349-2025 Name of Authority, Board or Committee: applying for; Macon CountyLibrary! Board  Name AndrewT. Chmar Address/0911Buck Greek Road Telephone: Home 828-526-2099 Occupation Consultant Business Address: Same as above Email Address None  City Highlands  NCZip 28741  Work 914-489-0336  andrewchmaregmalicom  Briefly explain any antiçipated conflict ofinterest you may have ifa appointed:  Educational Background USA Military Academy West Point-BS Harvard Business School-MBA: Business and Civic Experiences/Skils: 22-years in theU.S. Army) with Logistics Specialty, retiring asa Colone! 12Years as Executive Director, ofa501lc3L LandTrust. Areas of Expertise and Interest/Skills: General Management Non-profit Admipstanton/oemanse  List any Authorities, Boards, Commissions or Committees presently serving on;  Hudson UbranyBoardofustees  SIGNATURE: ABRE  DATE: 7/20/18