Town of Robbinsville Special Board Meeting Minutes December 8, 2021 Town Hall  A Special Town of Robbinsville Board Meeting was called to order by Mayor Shaun Adams at 1:00 PMa at  the Town Hall on December 8, 2021.  Council present: Brian. Johnson, Debbie Beasley, Kenneth Hyde  Organization Meeting:  Brian Johnson made a motion to add Assistant Secretary to the Organization meeting agenda. Debbie Brian. Johnson made a motion for the date, time and place of the Regular scheduled meetings to remain Brian. Johnson made a motion to approve Kenneth Hyde as Mayorp prot tempore. Debbie Beasleyseconded Brian. Johnson made a motion to approve Debbie Beasley as Assistant Secretary. Kenneth Hyde seconded  Beasley seconded the motion. Vote unanimous.  the same. Debbie Beasley seconded the motion. Vote unanimous.  the motion. Vote unanimous. the motion. Vote unanimous. Approval of Agenda:  Brian. Johnson made a motion to approve the Agenda with the changes to table Golf Cart Tags and Old  Town Hall exterior. Debbie Beasley seconded the motion. Vote unanimous.  Approval of meeting minutes:  Debbie Beasley made a motion to approve the November 3, 2021 Regular Board meeting minutes. Brian Johnson seconded the motion. Vote unanimous. Debbie Beasley made a motion to approve the November 18, 2021 Work Session meeting minutes. Brian Johnson seconded the motion. Vote  unanimous. Public Comment:  Brian. Johnson made a motion to open public comment: at 1:10 PM. Debbie Beasley seconded the motion. Vote unanimous. No public comment. Brian. Johnson made a motion to close public comment at1:11 PM.  Debbie Beasley seconded the motion. Vote unanimous.  Old Business: Golf Cart Tags: Tabled. Eller Branch-survey:  Brian Johnson made a motion for Shaun Adams to get a survey quote for Eller Branch. Debbie Beasley  seconded the motion. Vote unanimous.  Page 1 Lof4    Old Town Hall Exterior: Tabled. Mini-X Bushmaster: unanimous. ARP Funds: Hall.  Debbie Beasley made a motion to accept the $3,000 donation from Hackney Petroleum and purchase the Bobcat Mini-X Bushmaster MX401-42SL for $6,311. Brian Johnson seconded the motion. Vote  The Board scheduled a work session to discuss ARP funds for January 5, 2021 at 12:00 PM at the Town  Maintenance Supervisor. Assistant- -J Job Description Hyde seconded the motion. Vote unanimous.  Debbie Beasley made ar motion to approve thel Maintenance: Supervisor Assistant job description. Kenneth  CDBG-I Sewer line Grant:  Brian. Johnson made ar motion to approve thel McGill Associates Agreement for Consulting Services forthe CDBG-ISewer line Grant, Project #20-1-3611 provided that theya are in compliance with CDBG-Iguidelines, requirements, notices and request to release funds with the authority for the Mayor to sign. Kenneth  Hyde seconded the motion. Vote unanimous.  Alcohol Sales: Vote unanimous.  The Attorney discussed the steps that the Board needs to take for alcohol sales. Kenneth Hyde made a motion to charge a $50 processing fee for all Alcohol Applications. Brian Johnson seconded the motion.  Hazard Pay- - County employees:  Brian Johnson made a motion to approve $600 Hazard pay for the Graham County Election employees. Debbie Beasley seconded the motion. Vote unanimous. The Finance Director will bring a budget  amendment to the. January 5, 2021 Board meeting.  New Business: Mayor Update: Finance Update:  The Mayor has met with McGill to get updates on the current projects. The Finance Director presented the November 30, 2021 Budget VS Actual.  The Finance Director stated that per her request State Representative Karl Gillespie requested NC State budget fundst to include the $100,000 match fori the DaG/ICWP/mete/meter reading Grant, andi it has The Finance Director reminded the Board that the NC Treasurer Board/Finance training session is The Board stated that Kenneth Hyde will be reviewing the bank statements monthly to assist with  been approved in the NC State budget.  December 13, 2021 at 9:30 AM atthe Graham County Community Building.  segregation of duties.  Page 2of4    Customer Request-waivel late fee:  Debbie Beasley made a motion to waive the $15 late feei for Krystal Hernandez fori the November billing.  Kenneth Hyde seconded the motion. Brian. Johnson voted against. Motion passed.  Hoops Advertisement:  Brian Johnson made a motion to approve the 1/8-page Robbbinsville High School basketball Hoops Advertisement witht the Graham Stari for $146.25. Debbie Beasley seconded the motion. Vote unanimous. Debbie Beasley made a motion to appoint Seth Mullinax to the RTA Council to replace Becky Ward since  Robbinsville Tourism Authority Council:  she has resigned. Brian Johnson seconded the motion. Vote unanimous.  Drainage issue - Fort Hill:  Carrie Stewart, Water Plant ORC, stated that she has made some adjustments at the Water Plant which  should resolve the drainage issue at the Fort Hill water tank.  i  Town Law Enforcement:  Kenneth Hyde presented a Graham County Sheriff Proposal for $153,093, Brian Johnson stated that the funds were noti int the current budget, andi that this can! be discussed whenp planning the 2022-2023 Budget. Brian Johnson made a motion to approve REVVED-UP $2,500 support. Debbie Beasley seconded the  Revved Up Support: motion. Vote unanimous.  Ford Street Speed humps and street signs:  Kenneth Hyde made a motion for the Mayor to get quotes for street signs and speed humps for Ford  Street and Atoah Street. Debbie Beasley seconded the motion. Vote unanimous.  Sewer Plant pump:  Debbie Beasley made a motion to approve the Clearwater Inc. $6,730 quote for the Sewer Plant  replacement pump. Brian. Johnson seconded the motion. Vote unanimous.  Customer request - Additional leak credit: Johnson seconded the motion. Vote unanimous.  Debbie Beasley made a motion to approve the additional $189.46 leak credit for Charles Moose. Brian  Sale of Town Vehicle:  Debbie Beasley made a motion to advertise for sealed bids to sale the 2014 Ford Explorer. Brian. Johnson  seconded the motion. Vote unanimous.  Closed Session:  Brian. Johnson made a motion to goi into closed session at 2:35 PM. Debbie Beasley seconded the motion. Vote unanimous. Brian. Johnson made a motion to come out of closed session at 3:00F PM. Kenneth Hyde  seconded the motion. Vote unanimous. Bud Carpenter Salary:  Debbie Beasley made a motion to put Bud Carpenter on salary and pay him $200a week with no benefits.  Brian. Johnson seconded the motion. Vote unanimous.  Page 3 of4    Water Plant part-time position:  Brian. Johnson made a motion to advertise for a part-time Water Plant Operator with atl least a C-Surface  Certification. Debbie Beasley seconded the motion. Vote unanimous.  Employee promotion:  Brian. Johnson made a motion to promote Baylee Halli to Maintenance Supervisor. Assistant witha a pay rate of $13.50 per hour, and then increase to $14.00 per hour in 90 days if he can perform the necessaryj job duties listed in the Maintenance Supervisor Assistant job description. Debbie Beasley seconded the Brian. Johnson made a motion to adjourn the meeting at 3:05 PM. Brian. Johnson seconded the motion.  motion. Vote unanimous. Vote unanimous. Shaun dh  akQ  Adams, Mayor KHKL  BuianJohnson,' Council Member  alliv Debbie Beasley,  Kenneth ATTEST:  CouncirMember  Hyde,  Baaelag  Soup Wlder Sonya Wébster, Clerk to the Board  Page 4 of4