Town of Robbinsville Special Called Board Meeting Minutes July14,2022 Town Hall  A Special Called Town of Robbinsville Board Meeting was called to order by Mayor Shaun Adams at 1:00 Council present: Brian. Johnson, Debbie Beasley, Kenneth Hyde and M. Ellen Davis-Town Attorney Debbie Beasley made a motion to approve the Agenda. Kenneth Hyde seconded the motion. Vote  p.m. at the Town Hall on. July 14, 2022.  Approval of agenda: unanimous. New Business:  Brian. Johnson made motion to go into closed session regarding North Carolina General Statute 143- 318.11(c), (a)3 at 1:01 p.m. Kenneth Hyde seconded the motion. Vote unanimous. Brian. Johnson made motion to come out of closed session at 2:45 p.m. Kenneth Hyde seconded the Kenneth Hyde made motion to discharge Finance Officer Sonya Webster pursuant to North Carolina Brian. Johnson made motion to designate Shari Birchfield as Interim Finance Director/Clerk to the Brian Johnson made a motion to close the meeting at 3:00 p.m. Debbie Beasley seconded the motion.  motion. Vote unanimous.  General Statute 159-24. Debbie Beasley seconded the motion.. Vote unanimous.  Board. Debbie Beasley seconded the motion. Vote unanimous.  Vote unanimous.  dha at  Shaun Adams, Mayor Kenneth NHHL Hyde, ATTEST:  60L  ublie -  Council Member  Beonluy  Debbie Beasley, Council Member  habeckkal  Shari Birchfield, Deputy Clerk and Interim Clerk to the Board    Town of Robbinsville Board Meeting Minutes August 3, 2022 Town Hall  Al Regular Town of Robbinsville Board Meeting was called to order by Mayor Shaun Adams at 1:00p.m. Council present: Brian. Johnson, Debbie Beasley, Kenneth Hyde and M. Ellen Davis- Town Attorney  at the Town Hall on August 3, 2022.  Approval of Agenda:  Kenneth made a motion to approve the Agenda with thet following ammendments:  Remove: American Tank Maintenance Officer/Board Clerk job description Add Old Business: (7) Morphew Street Drainage issue quotes Debbie seconded the motion. Vote unanimous. Approval of meeting minutes: Hyde seconded the motion. Vote unanimous.  Add New Business: (6) Water bill issue - High School (10). Junaluska Water tank fence (11) Finance  Debbie Beasley made a motion to approve the. July 6, 2022 Regular Board meeting minutes. Kenneth  Public Comment: motion. Vote unanimous. Old Business: RTAI Board Member:  Brian. Johnson motioned to open public comment at 1:04 p.m. Kenneth Hyde seconded the motion. Vote unanimous. Brian. Johnson motioned to close public comment at 1:05 p.m. Kenneth Hyde seconded the  Debbie Beasley asked the Board to approve Mark Ferguson as a Board Member fori the RTA. Brian Johnson motioned to approve Mark Ferguson. Kenneth Hyde seconded the motion.  Balsam West Wi-Fi Equipment on Town Building:  Brian. Johnson motioned to remove from the agenda until requested documents are presented and then will add to agenda as new business. Kenneth Hyde seconded the motion. Vote unanimous.  Revved Up - Wayfinding Signs: Compensatory Time Policy:  Tabled.  Brian. Johnson motioned to table. Kenneth Hyde seconded the motion. Vote unanimous.  ARP Funds:  Due to changes in critiera requirements for essential/exposure considered employees from the originally approved ARP Second Phase projected funding approved May 18, 2022 Board meeting, the  Page 1 of3    Board reviewed options to include the eligible employees. Brian. Johnson made ai motion to approve  the option $3475. Kenneth Hyde seconded the motion. Vote unanimous.  Right-of-Way for Graham County Historical Society: seconded the motion. Vote unanimous.  Debbie Beasley motioned to grant the Graham County Historical Association right-of-way. Brian Johnson  New Business: Mayor Update:  Mayor Shaun Adams informed the Board that he and. Joel Storrow of McGill Associates had been  working on a grant for the Ford Street drainage issues.  Randy Price - Atoah Street Issue:  Randy Price with the Graham County Sheriffs Department questioned ifl Laughter Street is a Town street and discussed a complaint from Shane Laughter-property owner on Laughter Street regarding a camper and building on the street. Due to beingi in violation of obstructing Town alleyway, a letter would be drafted informing the person in violation to remove the items from the alleyway and the letter would be  delivered by the Sheriffs Department. Joel Storrow - McGill:  Joel Storrow discussed preparation of an ARPA Funding Application for Downtown Stormwater Master Plan. Brian. Johnson motioned to file ARPA Funding Application for Downtown Stormwater Master Plan inj jurisdiction of Graham County with lump sum $2500 to McGill for the preparing/submiting the Joel Storrow informed the Board that the SCIF Grant Funds that originally was hoping to use for the Tallulah Creek Water Plant improvements, well site and new meter system, unfortunately was Joel stated the Appalachian Commission $300,000 infrastructure funds documents could be revised, expires this fall and funds would need to be used by year end 2023. Brian. Johnson motioned to proceed  funding application. Debbie Beasley seconded the motion. Vote unanimous.  earmarked for the Main Street rock wall issues.  with that concept. Kenneth Hyde seconded the motion. Vote unanimous.  High School Water Bill Issue: Vote unanimous.  Brian. Johnson motioned to move (6) High School Water Bill Issue to (4) Debbie seconded the motion. Dee Walsh, Robbinsville High School football Coach, asked the Board to remove the sewer charges due tot the: sprinkler system being used to water the football field. Debbie Beasley motioned to look at three months water bills and remove the sewer charges. Brian. Johnson seconded the motion. Vote  unanimous.  Brian Stevens - Smoky Mountain Hazard Plan Mitigation Resolution:  Brian. Johnson motioned to approve the Smoky Mountain Hazard Plan Mitigation Resolution. Debbie  Beasley seconded the motion. Vote unanimous.  Wall- - North Main Street:  Brian. Johnson discussed the SCIF Funds 1.1 million that originally thought could be used forany infrastructure but was earmarked fori the rock retaining wall on Main Street and road washout underneath project. Mayor Adams is acquiring information on the SCIF Funds.  Page 2of3    Betty Lynn-l Late Fees: unanimous.  Debbie Beasley motioned to remove thirty dollars in late fees. Brian. Johnson seconded the motion. Vote  Edith Jones -third leak credit request:  Debbie Beasley motioned to approve the additional leak credit with the understanding would not be  eligible for one year. Brian. Johnson seconded the motion. Vote unanimous.  Additional check signer for RTA:  Debbie Beasley motioned to approve Brady Cody as Co-Chairman/check signer of the RTA and Shari Birchfield as a check: signer for RTA. Kenneth Hyde seconded the motion. Vote unanimous.  Junaluska Water Tank fence issue:  Per survey provided by Aaron Stewart, part oft the Town fence ati the. Junaluska Water Tanki is on. Johnny Outen's property. Brian. Johnson motioned to move the fence. Debbie Beasley seconded the motion.  Vote unanimous.  Morphew Street drainage quotes: motion. Vote unanimous.  Kenneth Hyde motioned to approve the Aldridge Brothers quote of $6,848. Debbie seconded the  Finance Officer/Board Clerk job description: Beasley seconded the motion. Vote unanimous. Close session - 65143-318.11(C), (a)3: The Board did not goi into closed session.  Kenneth Hyde motioned to accept with the change: salaryi is based on expenence/education. Debbie  With no further business, Brian. Johnson motioned to adjourn at 2:07 p.m. Kennethh Hyde seconded the  motion. Vote unanimous.  Shon aa  Shaun Adams, Mayor Kénneth Hyde, CoundlMember RL  Member  LL  Debbie  DaBaly  ATTEST:  Shau bickhon Shari Birchfield, Deputy Clerk tothe Board  Page 3of3