River Bend Town Council Work Session Minutes January 12, 2023 Town Hall 6:00 p.m. Mayor John Kirkland James Castranova Brian Leonard Barbara Maurer Buddy Sheffield Jeff Weaver Delane Jackson Mandy Gilbert Kristie Nobles Sean Joll Dave Baxter  Present Council Members:  Town Manager: Finance Director: Town Clerk: Police Chief: Town Attorney:  Members of the Public Present: 7  CALL TO ORDER  Mayor Kirkland called the meeting to order at 6:00 p.m. on Thursday, January 12, 2023 at the Councilman Castranova motioned to accept the agenda as presented. The motion carried Councilwoman Maurer stated that on January 25, 2023, at 3:00 p.m. there will be a celebration to honor and recognize Mr. Bud' Van Slyke for his dedication and many years of service to the Town of River Bend. She presented a resolution that stated his many positions and dates of service to Councilwoman Maurer motioned to approve the language within the Recognizing Irving' "Bud" Van Slyke, Jr. Resolution presented. The motion carried unanimously. (see attached) Thel Manager stated that the North Carolina League of Municipalities has requested thati the Town submit a list of priorities based on 16 different topics that they provided. He stated each counciperson submitted their prioritized list and he tabulated those. He stated that our top ten Councilman Weaver motioned to approve the NCLM Legislative Goals as presented. The  River Bend Town Hall with a quorum present. VOTE-A Approval of Agenda unanimously.  Discussion- Irving "Bud" Van Slyke Day Resolution  the Town.  VOTE-I Irving "Bud" Van Slyke Day Resolution Discussion - NCLM Legislative Goals Priorities  priorities must be submitted to NCLM by January 13, 2023. VOTE-I NCLM Legislative Goals Priorities motion carried unanimously. (see attached) Discussion - Budget Amendment 22-B-05  The Manager stated that the Water Meter Replacement Project is nearly complete and he did not anticipate the first payment due until next fiscal year, but the payment is due in May. He stated  that this budget amendment would transfer funds for that payment.    River Bend Town Council Work Session Meeting  January" 12, 2023 2of10  VOTE Budget Amendment 22-B-05 motion carried unanimously. (see attached) Discussion = Future of Conditional Zoning  Councilman Leonard motioned to approve Budget Amendment 22-B-05 as presented. The Councilman Leonard asked ift the current Council would like to proceed with conditional zoning as approved with the previous Council. The Manager stated that the previous Council had agreed to movei forward on conditional: zoning and sincei thent the Council has some newly elected members. He asked if the Council would like to proceed with creating a conditional zoning ordinance. He stated that the Planning Board reviewed and prepared the conditional zoning ordinance at the previous Council's request. The Manager stated that the Planning Board has prepared the ordinance with areas that the Planning Board would likei the Council's input and the Town Attorney to review. Councilman Weaver asked if the Town Attorney would normally review the ordinance after the Planning Board has approved it, before the Council approves it and the Manager stated thati is correct. He stated that once the Planning Board approves the ordinance the Town Attorney and the Council work together to complete the ordinance. Councilman Weaver asked about details outlined within the ordinance and Councilman Leonard stated that at this time the Council needs to decide if they would like to proceed with the conditional zoning ordinance or not, and Councilman Leonard motioned to continue the development of the Conditional Zoning Ordinance. The motion passed with three ayes and two nays (Castranova and' Weaver voting nay). After the motion, the Manager stated that the Planning Board has some areas of concerns as noted ont the ordinance and ask that the Town. Attorney review the ordinance. The Manager stated that the Council could ask the Town Attorney to review the ordinance or send it back to the Planning Board to continue to review and revise the ordinance. Councilman Castranova stated he was concerned with an individual having the authority to make changes to a site plan and asked ift the ordinance could be revised as to where any structural changes have to be approved by the Planning Board or the Council. The Town Attorney stated that any procedural changes could be made when the ordinance is approved by the Planning Board and presented to the Council. Councilman Leonard statedi that he would like to set limits on changes that an unelected Councilman Leonard motioned to send the draft Conditional Zoning Ordinance back to the Planning Board for clarification and specification of the gray highlighted areas as to what their Councilman Weaver stated that he has reviewed the Advisory Boards Ordinance and he feels there have been some issues recently. He asked if the Council has considered having one advisory board that includes most of the Town's Advisory Boards. Councilman Leonard stated that he feels that the Advisory Boards can get through the current situations and he feels the Council needs to show support to the Advisory Boards. Counciwoman Maurer stated that each board has special interests and she feels combining the boards is not the answer. Councilman Sheffield stated that if you consolidate the boards you would still need to have committees within Councilman Weaver stated that the Manager stated that the town staff is currently working on many different projects and this is probably the most projects the Town has had in a long time. Councilman Weaver stated he asked the Manager if het feltt thet town needed additional personnel. Councilman Sheffield asked the Manager if he had the opportunity to add staff, what department  that the details would be determined if they choose to proceed.  VOTE- Conditional Zoning  official could approve. VOTE - Planning Board Review  concerns and legal questions are. The motion carried unanimously.  Discussion - Advisory Board Ordinance  that board. Councilman Leonard agreed. Discussion - Staffing Levels    River Bend7 Town Council Work Session! Meeting  January1 12, 2023 3of10  he would want to add staff to. The Manager stated that the audit is a time consuming process for the Finance Director and there are 14 million dollars in grant projects ongoing. He stated that the Finance Director plays a very important role in the finances of grant-funded projects. He stated, although it is a behind the scenes role it is very demanding. He stated he would like to add a temporary part-time position to finance, but the right person would need to have knowledge in financial matters. The Manager stated that he would also like to add an additional seasonal employee to the Public Works department. The Manager stated that any additional personnel  would be reviewed and presented within the budget, if funding is available. REVIEW - Agenda for the January 19, 2023 Council Meeting The Council reviewed the agenda for the January 19, 2023 Council Meeting.  ADJOURAMENTRECESS  There being no further business, Councilman Sheffield moved to adjourn. The motion carried  unanimously. The meeting adjourned at 7:15 p.m.  Mahand Kristie J. Nobles, CMC Town Clerk    River Bend Town Council Work Session! Meeting  January 12,2 2023 4of10  Town of River Bend Resolution Recognizing Irving "Bud" Van Slyke, Jr.  Whereas, "Bud" Van Slyke began his service to the Town of River Bend on December 15, 1999 when he was appointed by Town Council to serve as a member oft thei town's Planning Board, where he later Whereas, "Bud" was originally appointed to the River Bend Town Council on April 20, 2005 to filla Whereas, "Bud" was elected thereafter by the people and continuously served as a member oft the Whereas, "Bud" was originally appointed by his fellow Council members to serve as Mayor Pro Tem on June 16, 2011 and was repeatedly re-appointed and continuously served in that capacity until December Whereas, "Bud" was originally appointed by his fellow Council members as Finance Officer on May 12, Whereas, "Bud" has volunteered to serve the community in numerous capacities over the years, and Whereas, "Bud" has been al loyal servant oft the citizens of the Town of River Bend for more than 23 years and served with the highest degree of ethics, integrity, and dedication, and Whereas, the Town Council wishes to recognize "Bud" for his service and express the town's gratitude Now, therefore bei it resolved, by the River Bend Town Council that. January 25, 2023 is declared as Bud Van Slyke Day in River Bend and that all citizens are invited to a reception in his honor at 3 p.m. in Town  served as Chairman, and vacancy on the Town Council, and Town Council until December 15, 2022, and  15, 2022, and  2005 and continuously served in that capacity until November17, 2022, and  for his service;  Hall.  Adopted this the 19th day of January, 2023  John R. Kirkland, Mayor  ATTEST:  RIVED  Kristie. J. Nobles, Town Clerk, CMC  1981 CARO    NCLM Legislative Goals Priority Ranking FY23-24  Kirkland Sheffield Maurer Leonard Weaver Castranova TOTAL Final Rank  Priority  A. Affordable Housing B. Vacant Properties C. Infrastructure Funding D. Broadband E. Extend Deadline F. Transportation Funding G. Multi-Modal Transportation H. PublicTransit Economic Development Water/Sewer Regionalization K. Law Enforcement Audit Funding M. Contract Laws N. Annexation Reform o. Pollution Clean-Up P. Expanded Revenue Options  0 10 9 0 1 8 2 7 0 0 6 5 0 4 0 3  0 4 6 0 3 7 0 0 5 8 10 9 2 0 1 0  0 0 10 5 0 8 0 3 4 7 6 0 0 1 2 9  4 5 9 0 0 0 1 2 8 0 0 0 7 3 6 10  0 3 10 4 0 7 0 0 9 2 8 1 6 0 0 5  0 3 7 0 2 1 0 0 8 10 5 4 6 0 0 9  4 25 51 9 6 31 3 12 34 27 35 19 21 8 9 36  7 1  5 10 4 6 3 9 8  2  The 16 priority goals listed above were provided by the NCLM. The Town Council of River Bend ranked its Top 101 from among the list. The overall results will be provided to the NCLM as River Bend's Top 10. Our results will be combined with all other municipalites across the state and will represent the NCLM's "Top 10" legislative goals for the upcoming session of the North Carolina General Asembly.    RiverE Bend Town Council Work Session! Meeting  January1 12, 2023 6of10  TOWN OF RIVERI BEND BUDGET ORDINANCE. AMENDMENT: 22-B-05 FISCAL' YEAR: 2022-2023  BEI ITORDAINED by the Council oft the Town of River Bend, North Carolina that the: 2022-2023 Budget Ordinance  asl last amended on! November 10, 2022, bea amended: asf follows:  Summary  General Fund General Capital Reserve Fund Law Enforcement Separation Allowance Fund Water Fund Water Capital Reserve Fund Sewer Fund Sewer Capital Reserve Fund Total General Fund  2,273,469 99,847 13,525 884,032 245,260 1,187,139 11,273 4,714,545  Section 1. Anticipated Revenues  ADI VALOREM' Taxes 2022-2023 AD' VALOREM1 Tax-Motor Vehicle Animal Licenses Sales" Tax: 1% Article 39 Sales Tax 1/2% Article 40 Sales Tax: 1/2% Article 42 Sales Tax Article 44 Sales Tax Hold Harmless Distribution Solid Waste Disposal Tax Powell Bill Allocation Beer and' Wine Tax Video Programming Sales Tax Utilities Franchise Tax Telecommunications: Sales Tax Court Refunds Zoning Permits Federal Grant (Byrne Justice Assistance Grant) State Grant (Golden LEAF Foundation Grant) Miscellaneous Interest- Powell Billl Investments Interest-General. Fund Investments Contributions Wildwood. Storage Rents Rents & Concessions Sale of Fixed Assets Transfer From Capital Reserve Fund Appropriated Fund Balance Total  721,710 92,300 2,000 177,124 102,899 88,586 11,613 99,000 2,200 91,000 13,225 50,743 108,963 8,140 500 5,000 22,170 250,000 10,000 50 500 421 18,144 18,000 15,000 72,787 291,394 2,273,469  Page 1of5    RiverE Bend Town Council Work Session Meeting  January 12, 2023 7of10  Section 1. Authorized Expenditures  General Fund (continued) Governing Body Administration Finance Taxl Listing Legal Services Elections Police Public Buildings Emergency: Services Animal Control Street Maintenance Public Works Leaf & Limb and Solid Waste Stormwater Management Wetlands and' Waterways Planning &Z Zoning Recreation & Special Events Parks & Community Appearance Contingency Transfer To General Capital Reserve Fund Transfer Tol L.E.S.A.F Fund Total General Capital Reserve Fund Contributions from General Fund Interest Revenue Appropriated Fund Balance Total Transfert to General Fund Future Procurement  30,400 296,800 133,800 11,600 24,000 1,000 664,443 102,300 3,700 14,600 193,000 177,500 51,000 311,395 2,900 54,800 7,600 101,200 17,931 60,000 13,500 2,273,469  Section2. Anticipated Revenues  60,000 60 39,787 99,847 72,787 27,060 99,847  Authorized Expenditures  Section3. Anticipated Revenues:  Law Enforcement Separation Allowancel Fund  Contributions from General Fund Interest Revenue Total Separation Allowance Futurel LEOSSA Payments Total  13,500 25 13,525 0 13,525 13,525  Authorized Expenditures:  Page 2of5    River Bend Town Council Work Session Meting  January 12,2 2023 8of10  Section4 4. Anticipated Revenues  Water Fund  Utility Usage Charges, Classes 1&2 Utility Usage Charges, Classes 3&4 Utility Usage Charges, Class 5 Utility Usage Charges, Class 8 Utility Customer Base Charges Hydrant Availability Fee Taps & Connections Fees Nonpayment Fees Late payment Fees Interest Revenue Sale of Capital Asset Appropriated Fund Balance Total Administration & Finance [1) Operations andI Maintenance Transfer To Fund Balance for Capital Outlay Transfer To Water Capital Reserve Fund Transfer to PW Capital Projects Fund [1] Portion of department for bond debt service: Water Capital Reserve Fund Contributions From Water Operations Fund Interest Revenue Appropriated Fund Balance Total Future Expansion, & Debt Service Transfer to PW Capital Projects Fund Total  209,332 10,525 13,183 3,519 277,253 20,130 1,250 10,500 7,707 435 0 330,197 884,032 485,741 124,000 3,500 0 270,791 884,032 152,932  Authorized Expenditures  Total  Section! 5. Anticipated Revenues  0 172 245,088 245,260 172 245,088 245,260  Authorized Expenditures  Page 3 of5    River Bendl Town Council Work Session Meeting  January" 12, 2023 9of10  Section 6. Anticipated Revenues:  Sewer Fund  Utility Usage Charges, Classes 1 &2 Utility Usage Charges, Classes 3&4 Utility Usage Charges, Class5 Utility Usage Charges, Class 8 Utility Customer Base Charges Taps & Connection Fees Late payment Fees Interest Revenue Sale of Capital Asset Appropriated! Fund Balance Total Administration: & Finance [2] Operations and Maintenance Transfer tol Fund Balance for Capital Outlay Transfer to Sewer Capital Reservel Fund Transfer to PW Capital Projects Fund [2J Portion of department for bond debt service:  257,727 23,194 29,053 6,836 294,601 1,250 7,948 703 0 565,827 1,187,139 468,025 211,000 3,500 0 504,614 1,187,139 126,434  Authorized Expenditures:  Total  Section7. Anticipated Revenues:  Sewer Capital Reserve Contributions From Sewer Operations Fund Interest Revenue Appropriated Fund Balance Total Future Expansion & Debt Service Transfer to PW Capital Projects Fund Total  0 8 11,265 11,273 8 11,265 11,273  Authorized Expenditures:  Page 4of5    River Bend Town Council Work Session! Meeting  January 12,2 2023 10of10  Section 8.  Levy of Taxes  Therei is herebyl levied at tax at ther rate oft twenty-six cents ($0.26) per one hundred dollars ($100) valuation of propertyas listedf for taxes as ofJ January 1, 2022, fort the purpose ofr raisingt ther revenue listeda as' "Ad Valorem Taxes 2022-2023"1 in the General Fund Section: 1 oft this ordinance. This rate is based on av valuation of $278,500,000 for purposes oft taxation of real andp personal property with ane estimated rate of collection of 99.67%. Thee estimated collection rate is based ont thet fiscaly year 2020-2021 collection rate of 99.67% by Craven County whol has been contracted to collect reala and personal property taxes for the Town of River Bend. Alsoi includedi isav valuation of $35,500,000 forp purposes oft taxation ofr motor vehicles witha a  collection rate of1 100% by the North Carolina' Vehicle Tax System.  Section 9.  Fees and Charges  Therei ish hereby established, for Fiscal Year 2022-2023, variousi fees and charges as contained in Attachment. A oft this document.  Section 10.  Special Authorization of the Budget Officer  A. The Budget Officer shall be authorized' tor reallocate any appropriations within departments.  B. The Budget Officer shalll be authorizedi to executei interfund: and interdepartmental. transfersi ine emergency situations. Notification ofa alls suchi transfers shall ber made tot the Town Councila ati its next meeting following the transfer. C. The Budget Officer shall bea authorized" to execute interdepartmental: transfersi int thes same fund,i including contingency appropriations, not to exceed $5,000. Notification of all sucht transfers shall ber madet tot the Town Council ati its next  meeting following thet transfer.  Section 11.  Classification and Pay Plan  Cost ofl Living Adjustment (COLA) for alll Towne employees shall be 5.0% and shall begin the first payroll int the new fiscal year. Thel Town Manager is hereby authorized to grant meriti increases tol Towne employees, when earned, per the approved Pay Plan.  Section 12.  Utilization of the Budget Ordinance  This ordinance: shall bet the basis of thet financial planf fori the Townd of River Bend municipal government during the 2022-2023 fiscal year. The Budget Officers shall administer the Annual Operating Budget and shall ensure the operating staffa and officials arep provided with guidance ands sufficient details toi implement their appropriate portion oft theb budget.  Section: 13.  Copies of this Budget Ordinance  Copies oft this Budget Ordinance: shall bet furnished tot the Clerk, Town Council, Budget Officera and Finance Officer tob be kept  onf file! byt themi for their direction int the disbursement off funds. Adoptedt this: 12th.day ofJ Japuary, 2023. G  RIVER RN INCORPORATED SEAL 0 1981  Attest:  4  stanaloy Kristie. . Nobles, TownClerk  Page5 5of5