WMlacon County  COU  MACON COUNTY BOARD OF COMMISSIONERS  NOVEMBER 13, 2018 AGENDA  1. Call to order and welcome by Chairman Tate  2. Announcements 3. Moment of Silence 4. Pledge of Allegiance  5. Public Hearing(s) - 6:00 p.m. Continuation of hearing from October 9, 2018 to consider a request to change the name of Paul  Walden Road to Bear Cub Trail 6. Public Comment Period 7. Additions to agenda  8. Adjustments to and approval of the agenda  9. Reports/Preentations 10.Old Business 11.New Business  A. Update on space needs analysis - County Manager  A. Memorandum of Understanding for Macon Soil and Water Conservation District - District Director Mike Breedlove: B. Resolution and lease agreement with TECO SSL, Inc. - Economic Development Director Tommy Jenkins/County  Attorney  C. Macon County Transit - Director Kim Angel (1) Updated System Safety Plan (2) Proposed advertising on vehicles  D. Tax refund request by Edward Hasler - Tax Administrator  Richard Lightner  MACON COUNTY COURTHOUSE, ANNEX PHONE 828-349-2000  5WEST MAINS STREET  FRANKLIN, NORTHO CAROLINA: 28734  FAX: 828-349-2400    E. Release of land disturbing surety bond for Indigo Homestead apartment complex- Planning, Permitting and Development F. NCACC 2019 Legislative Goals Conference voting delegate G. Discussion regarding floor at Jerry Sutton Public Safety Training Center - Commissioners Shields and Gillespie  Director Jack Morgan designation  12.Consent Agenda - Attachment #12  All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of A. Minutes of the September 11, 2018 regular meeting, the September 25, 2018 continued session and the October 9, 2018  Commissioners.  regular meeting B. Budget Amendments #74-83 C. Tax Releases for October in the amount of $2,086.12 D. 2019 County Holiday Schedule E. Monthly ad valorem tax collection report  13.Appointments  A. Highlands Tourism Development Commission (1 seat)  14.Closed session (if necessary)  15.Recess until Monday, December 3, 2018 at 6 p.m. in the commission boardroom on the third floor of the Macon County Courthouse, 5 West Main Street, Franklin, NC. The purposes of the meeting will be to administer the oaths of office to the re- elected commissioners, for the board to elect a chairman and vice- chairman, to examine the official bonds of public officials, to consider its 2019 meeting schedule, and for any other business  that may come before the board.  NOTE: Service awards will be presented to county employees prior to the board's regular meeting on Tuesday, December 11, 2018. The presentation of the awards will begin at 5 p.m., followed by a brief reception, with the meeting to begin at its regular time of6 6 p.m.    MACON COUNTY BOARD OF COMMISSISSIONERS  AGENDA ITEM  MEETING DATE: November 13, 2018 DEPARTMENT/AGENCY:  911 Addressing  SUBJECT MATTER: Continuation of public hearing  COMMENTS/ECOMMENDATION:  The board agreed to continue the October 9, 2018 public hearing on road name changes/ranges to this meeting for the sole purpose of hearing any additional public comment on the proposed name change of Paul Walden Road to Bear Cub Trail. Please see the attached e-mail from 911 Addressing Coordinator Angie Kinsland for more information. Also attached is the letter that she mailed to all of the affected property owners following the October 9 hearing, along with additional information she has received since  then.  Attachments multiple_ Yes Agenda Item 5  No    Mike Decker From: Sent: To: Subject: Attachments: Mike,  Angie Kinsland asnsandemacomcorg" Thursday, November 08, 2018 9:54AM mdecker@maconncorg Emailing: Information received since last hearing.pdf Information received since last hearing.pdf  Attached, youy will find the letter thatl Isent to all property owners following thei initial road hearing and copies of the letters thatl Ihave received since that time, one of which has documentation disputing some oft the things that were said by Karen Reese as far as Paul Walden owning all the property in there. He actually only owned al house and one lot, but anyway, thought ity would be easier for the commissioners' to have time to read them prior to the hearing..What: are  your thoughts on that? Thanks, Angie attachments:  Your message is ready to be sent with the following file or link  Information received since last hearing.pdf  Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled.    Macon County 911 Addressing  104 E Main St Franklin, NC 28734  911 Addressing Coordinator 828-349-2547  Donti5  October 10, 2018    d  Dear Macon County Property Ownèrs,  The road hearing that was held last night on the road name change request for Paul Walden Road has been continued to Tuesday, November 13, 2018. We have al list of the votes that have been submitted thus far and those votes are still valid, however if you would like to speaki for or against the road name change, please plan to attend this hearing. that will begin at 6pm in the Commissioners Board Room located on the third floor of the Macon County Courthouse located  at5 W Main Street in Franklin.  Ify you have any questions concerning this notification, please feel free to call me at the  number listed above.  Respectfully, hypkt lka Angela R. Kinsland    Page 1 of1  Commissioners,  Thank you for sO carefully considering the road change proposal inl Highlands. To review the votes submitted, the results were as follows: nine votes in favor oft the name change to Bear Cub Trail and two opposed. Seven oft those in favor are homeowners and two are lot owners. Oft the seven homeowners approving the change, two are year round residents, and there is one year around resident opposed to the change. Three oft the homeowners in favor to the have owned homes on. Paul Walden since the early 80s before the road had been named. Ihave owned my home since 2003. The one year round resident opposed to the change has said that she thinks that the name change would "destroy" history and that Paul Walden owned 20 acres in the Big Bear Pen neighborhood. Wel have no intent to destroy history and do not understand her thinking but would just like to see a simpler name that would be more: inl keeping with Big Bear Pen Mountain on which Paul Walden Road is located. Iwanted to verify Mr. Walden's ownership of20 acres so Id called Mr. Todd Raby in Deeds to verify Mr. Walden's land ownership. After researching Mr. Walden, he could find no record ofthe ownership of20 acres but he did find the purchase of one lot and home (lot 90) on what is now Paul Walden Road (see attached docs). Ithen went to the Deeds office and) Mr Raby and I looked through the old deed books trying to find any other records for Paul Walden in Highlands but found none. In addition, Ijust called the! lady who knew Paul walden and had hired him to play Santa for het two children at Christmas and she did not think Mr. Walden owned 20 acres inl Highlands. Finally, knowing that Mr. Walden died in 1976 and his wife in the early 80s, we wanted to make sure there were no relatives in Highlands who might be offended by the name change. Mrs. Royal (who spoke at your last meeting) and I called older residents and they did not think there were any Walden relatives in Highlands nor could we find any Waldens in old phone books (I have a 2003 As you can see we have tried to do due diligence and research the objections to the proposed change. We hope you will agree with the majority ofhome and lot owners and pass the change that honors the mama bear who appears on our street with each new set ofcubs and is in keeping with Big Bear Pen Mountain. Thank you for your consideration  phone book).  and all your diligent work as commissioners.  Sincerely yours, Diana Pinner 57 Paul Walden Road  file/IC/Useryakinsliniand/AppDatw/LocalMierosot/WindowsTemporayary*620Intemet'a20. 11/8/2018    Gay Lyons Haley, Ph.D.  The Brookwood: Exchange Building, Suite 205 17081 Peachtree Street, N.W. Atlanta, Ga. 30309  Psychologist: ChildAdolescent, Family, and Assessment Practice Georgia License Number. 903 Emails: gayhaley@aol.com yyonsnaey@gmal.con  phone: (404) 874-5291 fax: (404) 881-6726 cell phone: 404-314-6388 *preferred Angela R. Kinsland Macon County 911. Addressing Phone: 828-349-2547 Email: knsland@macone.arg Re: Paul Walden Rd. proposed name change  Dear Angela,  Ihave al home at 30 Paul Walden Rd. and I support the name change tol Bear Cub Trail. I appreciate all the work of Diana Pinner and Louise Royal who got input from all property owners. We discussed a number ofnames that would capture our part of] Bear Pen Mtn. and addi to our sense of] place. Ibelieve that Mrs. Pinner told you about the bear family migrations through our area, with mama bears and their cubs trailing through for years, as Why does my opinion matter? My father built a cabin at 301 Paul Walden Rd. in the early 1980's that has continued in the Lyons family to this day: over 35 years. When hel built, there were only 3 other houses in the entire section that nowl has 11-12 homes (including the 3 homes on the part of Paul Walden Rd. that was changed to Laughing Bear Lane recently). One house was owned by Sarah, who Ibelieve was the widow of Paul Walden. My grandparents on both sides oft the family had homes in Highlands in the 1940's- 60's. Both of my parents came to Highlands as children and teenagers. Ihave seen old film ofmy grandparents ice skating on Mirror Lake, and Iremember the trunks ofi ice skates that could be rented on Main St. from my childhood. MyLyons grandparents lived in a frame home across from the ball park. My Hammett grandparents lived in the last house up Little Yellow Mtn before the Rainwater estate on top. My siblings and many cousins have al long history ofs spending summers inl Highlands- almost 70 years for me. Over time, the larger homes were harder to share as families grew and were: sold. However, many of these extended families continued to come tol Highlands after those  though the trail is genetically imprinted.  The other two homes were bought by relatives ofmy parents.  properties were sold in the 1960's.    Soon after my father built his cabin, relatives from the! Lyons (my dad's side) and the Hammett (my mother's side) families visited and wanted to buy near my parents. Lou and Louise Royal bought one- that's the Lyons side. Lidge and! Marty Andreas bought the other- that's the Hammett side. Neither house was for sale, but we suddenly had an extended family area to gather and stay connected. My dad's cabin is owned' by myself and two siblings. The. Andreas cabin is now owned by my first cousin Jonny Andreas. The above detail is provided to show that the Lyons family, including our Andreas and Royal cousins, have enjoyed these 3 cabins for over 35 years. Wej pay taxes for the entire year and keep up our properties, notj just for the season. Imention this, as lunderstand that we were referred to by one: neighbor as the seasonal residents, as though we do not have long-term status and a vested interest of the future oft that area of Big) Bear Pen! Mtn. Iam all fors seasonal and year-round residents having a say in the street name, solam fine with whatever your board decides. However, Ido not want our opinion dismissed as "seasona!" residents. Our three families have the most seniority (more than 35 years) and plan to continue to spend time at our mountain homes. Wé use our homes. We don'trent them or rent them out. Year round and other seasonal residents came to the area more recently, with the Pinners in the early 1990's but all the rest, including the Habitat Iand my sister, Andi Lyons Cannell, and my sister-in-law, Miriam Lyons, are in  As you know, the Royals are. longer-lived and still in theirs.  Houses, later.  agreement to change the street name to Bear Cub Trail.  Respectfully,  Dag happo PayPh.D,  Gay Lyons Haley  2    31  N-6  NORTH 1  OOUNTY,  THISI DDED, Made thk.. 28th. day March  6.1.52  SLENN AASHULER. ana.. wife.. RUTH. MOROAN SHULER pCMIKot the firs: part, to.. PAUL CA WALDEN and Mife.. BARAH. B. WALDEN. whob 11 hereby aoknowledged havet bargalnel Rad aol4, sad by those pratenta do.  Macon. County sud Btale ot.- North.Carolina.  Macon. "-.Oounty pna Btate of.North Carolina. A.. cartain tract. oF  purles ot the secoud part: bargain, pell an4 conyay anto ealdp partler atte Highlands. adjolaiag thp) Jende ot  WFFNEGSBTH, That ssidy parlies at thet firal partla oonelderslion of Ten Dollsra (116.00) aad alher rataable constderation, tbe recelpt af  B  sacond parLa and: ibale Datre and asmigus, anob beiag more partjoularly desarlled AS (ollove:  Townshiy,  Macon.. Cousty, Blate  Merth_Carolina.  Lot Number Ninety (90) of Bearpen Mountain Home Development Company, Sub- division No. 1, Highlands, North Carolina, as shown on the plat or map of said Sub-division, duly recordod in the office of the Redister of Deeds for Macon County, North Carolina, in Book of Plats and Maps No, 1, at pace 33. In addition to the lands and premises above described, the said parties of the second part, their heirs and assigns are to have and enjoy in common with all other adjoining purchasers and owners, free access to and unmolested enjoyment of Rhododendron Park, as shown on the said plat or map above  referred to.  thereuato TOHAVE AND TO HOLDS tbe the Bald sforeusidt pay, track. partlos or of parcel. the mcons parts and and: their Al prytlesas haire and ane Astigus, sppurtenanes tot their thereunto only use and mald Andesala premker in les, pF, AS BMTE tirst parte conveyt covenant.. the ip wb tee asIa Blople; gams, thatt partien tha same oft tbes ara sacond tres ando pert dlear helrs from and EI sesizos, llena Ehat and dur are that thay warrant sad defendt tàe mid thlot to tame AgAinst the lawlul olaima af all persona IN TASTIMONY WHDREOT, ibe sata partlee of the lirat part asvel bereuntoe oetthotr handos sodi sals, thed day andi year drsta aborE writtea,  wie  n simple,  EAL) (BDAL) (SDAL) (SBAL)  forever. will ATTEST:  Sk-Glenn.. A.-s Shuler SL. Ruth. Morgan. Shuler.  BTATE OF NORYR OAROLINA-MACON COUNTY. 1,n 2Caraline.. ALENN Da A.. Hall, SHULER A.Natary_Pabllo. heraby catity that.- Witnsss my hand and Natarial saal. the. lst. day My Comwleelon Expires. Mara3a... 195%.. Her/ki Notarisl Geal BTATE OF NORTR CAROLINA-MACON COUNTY. Thos execution af thef forngolng instrument wIa ibis day provent bafore me by the BUDACFIDIBE witaess tasrsto. LAE the Bame wth dertitieate, be ragistered. Wiloss my àsnd sod.. My Oommllon Ppires. Fer/Bie Notarinl Bon! BTAT OP NORTH OAROLINA- MACON OOUNTY, atlasted The feregoine certiticate of-m Caroline PL. Hella. N.PA. 67 Ba/Der sesl, fe adjudsed to bs corract. Lat the instrumentwilh this certigicste, De roglatered. Wilsers my band and ottlcial sal, tbia.. Flei for reglatration on the.. ad veritied la the eltice otthes Restetar ot Deeds tor Mscoa Couaty, Btate or NgrBrolas, in DepBask. Nxb.  of the aforesald Coualy and State, 19.52.. Notary Publie,  and exscutiono ot the RUTH. annexed MOROAN. Deed ot Cosveysos. SHULER Lott the sma, with thh cerltleste be reglatered. appeared betore net tate day, Aud aekmowledgoa the due  April. s/ Curoline D. Hall Macon.. CouAtv,. M, C..  , thla..  Macoo Oopaty, atate of North Okrolios, 19...52. Clerk oSuperior Oourl. 18.52. a10:30oalock A. and reglstered aga.- 31 Rogiatar ot Déede ofN Micon gaty, Btetac at North Carolfns."  dey  Aprih. L  9. 44y at.April    PARCEL 7540729714 ADDRESS 56PAULWALDEN: RD OWNER WOOLF,JASONRYAN  Section 1945 1995 CONVENTIONAL AVERAGE B 1.00 5 2.00  MAINAREA  Year Bulll. Effective Year Built Style Design Condition Grade Foundation Roofing Number Stories Number Rooms Number Bedrooms  Numher Raths Numher HalfF Rafhs Fxf.Wall Finaring Attic Arpa %af Attle Camn, Rasement Airea % ofRasement Comn. Hesting % nfAir Canditlonino Depr. Value  100 000 FRAMR 000 000 HRATPIMP 1000 184,250    . E  3 E 8 a 4 3  8 0 E e 8 B Kd &  a 0 8 0 1 A  &         MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 13, 2018 DEPARTMENT/AGENCY:  Administration  SUBJECT MATTER: Space Needs Analysis COMMENTS/RECOMMENDATION:  The County Manager will provide an update on the contractual negotiations with Moseley Architects for the space needs analysis at the meeting.  Attachments Agenda Item 10A  Yes X No    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 13, 2018  DEPARTMENT/AGENCY: Soil and Water Conservation SUBJECT MATTER: Memorandum of Understanding  COMMENTSRECOMMENDATION:  Please see the attached multi-district Memorandum of Understanding (MOU) for more details, and District Director Mike Breedlove will be at the meeting to answer any questions. The term ofthe MOUi is five years.  Attachments 1 Agenda Item 11A  Yes  No    Agreement Number::  MEMORANDUM OF UNDERSTANDING  Between the And the  UNITED STATES DEPARTMENT OF AGRICULTURE MATURALRESOURCES CONSERVATION SERVICE NORTH CAROLINA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES- DIVISION OF SOIL AND WATER MACON SOIL AND WATER CONSERVATION DISTRICT  CONSERVATION And the And  MACON COUNTY, NORTH CAROLINA  Fort their Cooperation In the Conservation ofl Natural Resources  BACKGROUND: STATEMENT AND PURPOSE  THIS AGREEMENT is between the Natural Resources Conservation Service (NRCS), an agency ofthe United: States Department: of Agriculture (USDA), the North Carolina Department of Agriculture and Consumer Services - Division of Soil and Water Conservation (DSWC) an agency ofthe State ofNorth Carolina, the Micon Soil and Water Conservation District (SWCD), and Macon County collectively referred to as the parties, to clearly define the roles and  responsibilities oft the parties.  The purpose oft this agreement is to supplement the Cooperative Working Agreement between the USDA -Natural Resources Conservation Service, North Çarolina Department of Agriculture and Consumer Services, North Carolina Soil and Water Conseivation Commission, and Macon Soil and Water Conservation District, This operational agreement documents those areas of common interest oft the federal, state, and loçal partnership in natural resources conservation. The parties mutually agree toj provide leadership in nâtural resources conservation. The parties pledge to work together by advancing and praçtiçing teamwork, including input in the decision- making process; communicating, coordinating, and cooperating; promoting mutual respect, and  sharing leadership, owhership, credit, and responsibility. AUTHORITIES, STATUTES, LAWS  NRCS is authorized to cooperate and furnish assistance to the parties in the conservation of natural resources as referenced in the Soil Conservation and Domestic Allotment Act, 16U.S.C. 590; The! Department of Agriculture Reorganization Act of 1994, Public Law 103-354; and Secretary's Memorandum No. 1010-1,R Reorganization oft the Department of Agriculture, dated  October 20, 1994.    Agreement Number:  DSWC: is authorized to enter into this agreement by thel North Carolina General Statutes $139-4 The District authorityi is defined in Soil Conservation Districts Law, General Statutes ofNorth The County is authorized to enter into this agreement by North Carolina General Statute $153A-  and $143B-294-8 $143B-297. Carolina $139-1-9139-47. 11 and $160A-461 - $160A-464. ROLES AND RESPONSIBITES:  CONSERVATION PROGRAM IMPLEMENTATION  Thej parties recognize the natural resources conservation program as a unique blend ofvoluntary conservation initiatives and federal, state, and local mandates. Together these address a variety of natural resource, environmental, and educational issues. The parties agree to jointly commit their program authorities and financial and human resources to cooperatively implement a unified natural resource conservation program in areas ofmutual concern. Thei implementation ofall programs will be done in accordance with program policy and procedures developed for that Inventories and Data Sharing: The parties agree toi identify, define, and coordinate the collection and use of natural resource. and other data needed to support the delivery of federal, state, and local conservation program benefits. The parties will cooperate in maintaining data to assure that its supports the mutual needs of the parties for conservation planning, implementation and evaluation. The parties further agree that gathered data will be mutually shared and used in support of conservation delivery framework as needed to facilitate implementation oft the programs shown in Attachment.A." The use and disclosure ofinformation will be consistent with the guidelines provided in thel Records, Facilities, and Equipment section oft this agreement. Both NRCS and SWCD employees in the office will maintain adequate knowledge of available conservation programs to provide basic customer service including, but not limited to:  specific program - whether federal, state, or local.  1. Interviewing the customer to determine goals and objectives 2. Gathering on farm data to support development ofac conservation plan 3. Develop a conservation plan following the NRCS 9-steps of conservation planning 4. Districts that are co-located with NRCS shall utilize thel latest USDA-NRCS tools for completing conservation planning processes and reporting (i.e., CDSI) 5. Providing basic information about program requirements and signup periods  process.  6. Helping a customer complete aj program application  Setting Conservation Program Priorities: The parties agree to implement the conservation program based on mutually developed priorities while recognizing individual responsibilities for federal, state, or local mandates. The parties further to agree to annually re-evaluate established priorities and adjust as warranted. SWCD Board has the responsibility to organize local working groups (LWG) to assess: resource conditions and establish local priorities. As well, LWG will develop a single SWCD/NRCS partnership plan ofwork each fiscal year (July 01 - June 30). Each party will prioritize workload as follows, NRCS employees will first address workload associated with federal conservation programs, NRCS priorities, and required NRCS administrative procedures. As time is available, NRCS employees will assist with thel North    Agreement Number:  Carolina State and local programs listed in Attachment A and other District priorities. Likewise, State and District staffv will first address workload associated with the State and1 local programs listed in Attachment A, District priorities, and required District administrative procedures. As time is available, District staff will assist with federal conservation programs and other NRCS Local Working Groups: Local working groups (LWGs) are subcommittees ofthe State Technical Committee and provide recommendations to USDA on local and state. natural resource priorities (1) Ensure that a conservation needs assessment is developed using community stakeholder (2) Utilize the conservation needs assessment tol help identify program funding needs and (3) Identify priority: resource concerns and identify, as appropriate, high-priority areas needing (4) Recommend USDA conservation program application and funding criteria, eligible practices (5) Participate ini multicounty coordination where program funding and priority area proposals (6) Assist NRCS and the NRCS conservationist with public outreach and information efforts and (7) Recommend State and national program policy to the State Technical Committee based on (8) Utilize the conservation needs assessment to identify priority resource concerns that can be (9) Forward recommendations to thel NRCS designated conservationist or Farm Service Agency (10) Adhere to standard operating procedures identified in Title 440, Conservation Programs LwGmembership should be diverse and focus on agricultural interests and natural resource issues existing in the local community. Membership should include agricultural producers representing the variety of crops, livestock, and poultry raised within thel local area; owners of nonindustrial private forest land, as appropriate; representatives ofagricultural and environmental organizations; and representatives of governmental agencies carrying out agricultural and natural resource conservation programs and activities. Membership oft the local working group may include but is not limited tol Federal, State, county, Tribal, or local government: representatives. (i) Develop the conservation needs assessment as outlined in 440-CPM, Part 500, Subpart. A.  priorities.  and criteria for conservation activities and programs.  LWGs are responsible for:  input.  conservation practices. assistance.  (including limits on practice payments or units), and payment rates.  cross county boundaries.  identify educational and produçers' training needs.  resource data.  addressed by USDA programs.  (FSA) County Executive Director, as appropriate. Manual (CPM), Part 501, Subpart B, Section 501.14.  For the LWGs, Conservation Districts shall: (ii) Assemble the local working group. (ii) Set the agenda. (iv) Conduct the local working group meetings.  (v) Transmit the local working group's priority area and funding requests to thel NRCS designated  conservationist or the State Technical Committee, as appropriate.    Agreement Number:  Itist thel NRCS designated conservationist's responsibility toj participate! in the local working group () Encourage and assist other USDA agencies to participate in the locally Ied conservation and  and to-  working group efforts, as feasible.  (ii) Assist with identifying members for the local working group. (inl) Helpi identify program priorities and resources available. (iv) Assist in the development of program priority areaj proposals. (v) Comply with the National Environmental Policy Act, nondiscrimination statement, and other environmental, civil rights, and cultural resource requirements. (vi) Support and advise the local working group concerning techniçal issues, program policies and procedures, and other matters relating to conservation program delivery. Provided the opportunity to comment before decisions are: rendered. Allowed to share the benefits of, not excluded from, and not affected ina disproportionately high and adverse manner by Government programs and activities affecting  (vii) Ensure that populations are  human health or the environment.  (vii) Analyze performance indicators- and reports. (ix) Report the conservation programs' impacts on: resources.  (x) Perform the responsibilities oft the conservation district where a conservation district is not present or chooses not to fulfill the responsibilities outlined in 440-CPM, Part 501, Subpart A, (xi) Give strong consideration to the local working growp'sreommendmtons on NRCS (xii) Ensure that recommendations, when adopted, address natural resource concerns. Programs to be implemented: The parties agree to use federal, state, and local programs in a complimentary fashion to address local priorities and concerns. Attachment. A includes an example of programs that will be utilized to address priorities and concerns. Employees from agencies will work across program lines to assure efficient and effective customer service. Marketing: The parties agree to conduct a common effort to inform public of program opportunities and benefits. This information will be disseminated to the appropriate: media, to promote district activities and programs. See. Attachment. A for ai marketing profile and as summary  Section 501.6A.  programs, initiatives, and activities.  ofmedia outlets.  TECHNICAL ADEQUACY  The parties agree to utilize the NRCS Field Office Technical Guide or Soil and Water Conservation Commission adopted standards as the minimum technical standards for conservation program implementation in areas ofmutual concern. The parties may utilize more stringent standards when necessary to comply with locally enacted laws or ordinances. The NRCS will bet the lead agencyin the development, and maintenance oft the Field Office Technical Guide. As well, the NRCS will be the lead agency for all processes associated with Job Approval Authority (JAA) for NRCS conservation practice standards and Conservation Planner Designation (CPD). When program contracts are developed, thel District and NRCS employees in the office will provide conservation planning assistance that meets the 9-steps of conservation planning process and applicable policies as described in the 180-GM-Part 409, its supplements and the National Planning Procedures Handbook. At ai minimum, the conservation plan will address resource concerns within the client area ofinterest and objectives. Thel NRCS recognizes    Agreement. Number:  JAA and the conservation planning process are a dependent, integral part ofthe conservation deliveryi inl North Carolina. Both parties agree that no practices willl be planned, designed or "checked out" based only on JAA parameters. Thè installation of thej practices must be supported byac conservation plan signed by at a minimum a certified conservation planner. The parties agree that their respectiye employees will provide technical assistance based on assigned conservation practice JAA which is based on acquired experiènce, knowledge, skills, and demonstrated ability and within applicable laws, regulations, and guidelines. Conservation practice JAA will be determined and documented açcording tol NRCS National Engineering Manual, Part 501,NRCS Ecological Sciences JAA (190-GM, Part417) and in accordance with the NÇI NRCS policy ard procedures regarding JAA as described int thel NCJAA Handbook (180- GM Part 681).JAA for DSWC conservation practices will be supervised, determinèd and documented by thel N.C. Soil and Water Consérvation Commission pursuant to NCAC 15A 06F,0105(c)(3). Bach technical employee in the office will acquire the necéssary skills to qualify for. JAA for the routinely used engineering and non-engineering conservation practices prevalent in the county. Both District and NRCS employees will attend available training sessions to maintain their knowledge, skills, and abilities related to çonservation planning and practice  Inventory & Evaluation, design, layout, checkout, and certification. PERSONNEL AND. FISCAL MANAGEMENT  Thej parties reçognize that natural resources conservation programs are delivéred through an intergovernmental system, in which federal, state, and local governments work together. The parties will provide their own staffing and fiscal resources commensurate. with workload, priorities, alloçated funding, and expertise necessary to deliver al balançed and diversified conservation delivery framework. There are çertain authorities delegated to specific staffas  follows: Department Head  The parties jointly agree hcMalaNAnDistict Director, Macon Soil and Water Conservation District, will serve as the Department Head. The Department Head will represent the District and its employees at county meetings, conferences, and appropriate functions.  Personnel Management  The management of personnel will be as: follows:  a) Hiring and dismissal of district employees will be in accordance with county personnel  policies or district policy.  b) The management ofNRCS personnel is the responsibility ofNRCS,  c) Hiring, supervision, development, évaluation, and dismissal of county employees will be done in accordance with applicable law and county personnel policies. d) The management of county employees is the responsibility oft the conses Vation District Board of Supervisors. In the interest of facilitating these responsibilities, the Supervisory Soil Conservationist (SSC) is delegated the authority for:  Wate    Agreement Number:  1) Technical supervision  a. As a condition of assigning CPD or JAA for ecological sciences and engineering practices to District employees, NRCS must periodically review the technical work oft these employees to assure adherence to planning and design standards and policy. The SSC is assigned the role of Technical Supérvisor. NRCS. Area Office personnel will also periodically review the technical work ofb both NRCS and District employees in the  office.  2) Delivery of employee technical training and development. e) The Department Head will make recommendations to the Maconsailand  conservation District Board of Supervisors regarding the following in accordance with  county government policy:  1) Recruitment and hiring of district employees. 3) Leave coordination ànd approval. 4) Certificâtion ofTime and Attendance Reports.  2) Employee performance evaluation, including awards, disciplinary actions, and  separation.  5) Determination and approval oftraining requiring expenditure of district funds. 6) For counties with technicians cost shared through the state's cost share programs, responsibility for documenting 2080 hours for each funded position spent per year  onr non-point source pollution control issues by office staff.  Int the event that a county employee feels aggrieved, their recourse: is according to county  government personnel policy. Fiscal Management  The parties will work together to maximize available resources and actively seck funding to Each party isi responsible for its own fiscal resources to includé equipment, supplies, and The Department Head and District Administrative, Assistant will actively assist the district with  accomplish natural resource priorities and programs.  accounts. the following:  1) Development of operating budgets.  2) Tracking ofe expenditures for maintaining funding accountability. 3) Makingreommemdmion: regarding expenditure ofi funds and purchases.    Agreement Number:  TECHNICAL AND ADMINISTRATIVE CONTACTS  NRCS Name: Title: Address: Phone No. Fax No. E-Mail: NRCS Name: Title: Address: Phone No. Fax No. E-Mail:" SWCD Name: Title: Address: Phone No. Fax No. E-Mail: SWCD Name: Title: Address: Phone No. Fax1 No. E-Mail: SWCD Name: Title: Address: Phone No. Fax No. E-Mail:  Technical Mark A: Ferguson 828-558-3240 844:325-6819 mikfeguson@resdagov Administrative Jeremy' Wood Management Analyst 919-873-2193 844-325-6833 jeremywood@mouslag gov Technical Mike Breedlove District Director 828-524-3175 Mbeedove@msrommcag Technical Doug Johnson District' Technician 191 Thomas Heights Road Franklin NC 828-524-3175 djohnson@maconnoorg Administrative  Assistant State Conservationist-ield Operations 589 Raccoon) Rd., Suite 246, Waynesville, NC 28786  4407, Bland] Rd., Suite 117, Raleigh, NC 27609  191 Thomas Heights Road Franklin NC 228734  RECORDS    Agreement Number:  RECORDS  The parties will agree on the maintenance, update, and disposition ofrelévant records. Acçess to records will be governed by the Section 16190 ofthe. Food, Conservation, and Energy Act of2008, the Federal Freedom of Information Act (FOIA) and/or the North Carolina Public Records Law depending on whether thei record is a federal récord or a state/local record. Each party acçépts responsibility for any security bréach caused byi their employee(s). District personnel with access to fedéral records, either electronic or hard copies, will complete the required annual security All parties agree to protect personallyi identifiable and/or confidential information from customers and employees by securing this intormation in locked file cabinéts: Whent thei information isl being used and not in al locked cabinét, the employeés will. keep it with themj pèrsonally (folder, memory storage device) to avoid improper disclosure ofinformation or loss ofd data. Personallylidentifiable  training, conducted through NRCS.  and/or confidential information will only be used for authorized purposes.  FEE FORSERVICES  From time to time, the Micon Soil and Water Conservation District may:  Sell: material (i.e. native species plants) Perform general fundraising  Solicit sponsorship for special events, or communityleducational workshops  ACCOUNTABILITY  The parties agree to cooperatively develop and utilize natural resourcé databases to: measure effectiveness inj program delivery and customer satisfaction. The District will provide a copy of its Annual Report by September I and Plan of Operations by July 31 to other signatories oft this agreement. Thel District will also provide a copy of their) Long Range Plan which, at no time, will  be: in excess off five years old. SCOPE OF AGREEMENT  This agreement covers thel basic operating understanding between all parties. Authority to carry out spécific projects or activities, transfer off funds, or acquisition ofs serviçés or property, willl be established under septate agreement. The parties agree. that contracts, memorandums of understanding, and/or additional agreements may be entered into, as needed, to facilitate the implementation ofnatural resources conservation programs within the conservation districts.  TORT LIABILITY  The parties will each assume responsibility for the actions oft their officials or employees acting within the scope oft their employment to the extent provided by federal and state laws and local  ordinances.    Agreement Number:  CIVIL RIGHTS  The parties recognize the benefit and importance of delivering conservation programs. equitably to all customers, having a diverse stafft to assist this customer base, and having diversity. within. the district board. Thej parties agree to work cooperatively to achieve diversity in all aspects ofthe The parties will be in compliance' with the nondiscrimination provisions contained in' Titles VI and, VII oft the Civil Rights Acto of1 1964, as amended, the Civil Rights Restoration Act of1987 (Public Law 100-259) and other nondiscrimination statutes, nâmely, Section 504 ofthe Rehabilitation Act of1973,Title IX of the Education Amendments of 1972, the Age Discrimination Act of1975, Americans. With Disabilities Act of1990, and in accordance with the regulations ofthe USDA Secretary of Agriculture (7CFR-15, Subparts A & B) which provide that noj person in the United States shall, on the grounds: ofr race, color, national origin, age, sex,, religion, marital status, or disability be excluded from participation in, be denied thel bènefits of, or bei Otherwise subjected to discrimination under any program or activity réceiving federal financial assistançe from the Department of Agriculture or any agency: thereof.  conservation program through effectivé outreach and màrketing.  REVIEW/I MODIFICATION/TRMINATION  This agrèement will be reviewed annually and; unless amended, shall be in effect for a period not to.e exceed five (5). years from the date oft final signature. The agreement can be modified or terminated at any time by mutual consent ofall parties or can be terminated' by any party giving  60 days written notice to the other parties. UNITED STATES DEPARTMENTOF AGRICULTURE NATURAL RESOURÇES CONSERVATION SERVICE  NCDA&CS- DIVISION OF SOIL AND WATER CONSERVATION  By:  By:  State Conservationist  Director  Date:  Date:  MACON SOIL. AND WATER CONSERVATION DISTRICT  MACON COUNTY  By:  By:  Chairperson  County Manager  Date:  Date:    Agreement Number:.  Attachment A  Thej following is a detailed list of Resource Inventories, Programs, and Marketing Media uised to address local conservation priorities and concerns. The parties agree to utilize these in a complimentary manner, thus maximizing the delivery ofconservation benefits to the customers and clients, This list iss subject to RLSOURCEINVENTORY & DATA SHARING NC. Agriculture Cost Share Program (NCACSP). Natural Resource. Inventory (FSA, NCACSP,0.200) Environmental Quality Incentives Program (EQIP)  informa! changes or updates. River Basin Study. Reports Natural Heritage! Inventory of Onslow County Micon County GIS SWCDJ Long Range Plane Soil Survey ofMaboncomt County Inyentory and] Flood Insurance Rate Historical Aerial Photos PROGRAMS Federally! Initiated Programis Çonservation Technical Assistance (CTA). National Cooperative' Soil Survey (NCSS) Small Watershed Program (PL-566) River basin Surveys & Investigations (RB-09) Résourçe Conservation & Development (RC&D) Emergency Watershed Program (EWP) Environmental. Quality Incentivés Program (EQIP) Agricultural Conservation Easement. Program. Conservation Stewardship Program (CSP) Agricultural. Conservation Easement Program (ACEP) Other Farm Bill authorized conservation programs North Carolina Initiated State Programs NC Agriculture Cost Share Program (NCACSP)- Erosion and Sedimentation Control - Urban Areas Sitel Plan! Reviews - Non-Ag. Developments Confined. Animal Permits-NCDENR Farmland Protection NC- Wetland Restoration: Program (NC-WRP) NC. Agriculture Water Resource Assistance Program (AgWRAP)-I DSWC Locally Initiated Programs Farmland Preservation Site Plan Reviews - Non-Ag. Developments Awards and Recognition. Program MARKETING MEDIA Private & Public Schools  Forest Land Enhancement Program (FLEP). Wildlife Habitat Incentives Program (WHIP) Maps (USGS Topographical, National Wetland Grassland Reserve Program (GRP)  NRCS Toolkit Maps)  Forest Land Enhancement Program (FLEP) Wetland! Reserve Program (WRP) Wildlife Habitat Incentives Program (WHIP) Conservation Reserve Program (CRP/CREP) Emergency Conservation Program (ECP) NCPartnèrs for Wildlife. Farmland Protection 319] Funds Grassland Reserve Program (GRP)  Comm. Conservation Assistânce Program (CCAP) Clean Water) Management Trust Fund (CWMTF) Wildlife Biology' Technical Assistance- NCWRC Wildlife Restoration Committée State non-discharge rules (0.100, 0:2H200 & 0.2T) Forest Development Plan (FDP)-NCFS North Carolina Environmental Education Plan North Carolina Big Sweep  DSWC  Open Spaces Institute Advisory Board Erosion & Sedimentation Control -Urban Areas Environmental Education  Newsletters (SWCD, FSA, CES, County Web.)  Regional Chamber of Commerce Community College    Agreement. Number:  Church Newsletters  4-H Groups Social Media (Facebook)  Local Broadcasting (TV, Radio, Cable)    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 13, 2018 DEPARTMENT/AGENCY:  Economic Development  SUBJECT MATTER: Resolution and Lease regarding TECO SSL,  Inc.  COMMENTS/RECOMMENDATION:  Please see the attached resolution and lease prepared by the County Attorney. Per Economic Director Tommy Jenkins, TECO SSL, Inc. will be leasing Unit B in the Business Development Center at an annual rate of $3 per square foot or $918 per month, with the one-year lease to become  effective November 14th.  Attachments Agenda Item 11B  2 Yes  No    STATE OF NORTH CAROLINA COUNTY OF MACON  RESOLUTION OF THE MACON COUNTY BOARD OF COUNTY COMMISSIONERS DECLARING PROPERTY TO BE SURPLUS AND APPROVING A ONE YEARLEASE OFTHE SAME BY MACON COUNTY' TO TECO SSL INC, A TENNESSEE BUSINESS  CORPORATION.  THATV WHEREAS, Macon County owns certain real property being described in the Lease toTECO SSL INC., a' Tennessee Business Corporation, a copy of which is attached hereto; and WHEREAS, Macon County does not presently have a use for the same; and  WHEREAS, Macon County desires to declaret the same tol be surplus and authorize the entry of the Lease to TECO SSL INC., a Tennessee Business Corporation, a copy of which is attached  hereto, for the period ofone year from June 15, 2018; and  WHEREAS, pursuant to N.C. Gen. Stat. $ 160A-272, Macon County is authorized to enter into the Lease to TECO SSLI INC., a' Tennessee Business Corporation, a copy ofwhich is attached  hereto, upon the passing ofal Resolution authorizing the same. NOW THEREFORE, upon Motion of Commissioner  seconded by Commissioner  and duly approved, be it  hereby resolved by the Macon County Board of County Commissioners as follows:  RESOLVED, that Macon County will not have ai need for the real property described in the Lease to TECO SSL INC., a' Tennessee Business Corporation, a copy of which is attached hereto andi incorporated herein by reference for and during the term of such lease and does hereby declare  the same to be surplus property; and  RESOLVED, that Macon County does hereby authorize the entry into the Lease to TECO SSL INC,aTennessee Business Corporation, a copy ofv which is attached hereto and incorporated herein by reference, for the period of one year from November 14, 2018, through the end of  November 13, 2019; and  RESOLVED, that Derek Roland, Macon County Manager, isherebyauthorized: and directed to fill in any blanks upon the same and execute said Lease to TECO SSL INC., a Tennessee  Business Corporation, on behalfofMacon County.  Adopted at the November 13, 2018, Regular Meeting of the Macon County Board of  Commissioners.    James Tate, Chairman, Macon County Board of  County Commissioners  ATTEST:  Derek Roland, Macon County Manager and Clerk to the Board (Official Seal)  2    NORTH CAROLINA MACON COUNTY  LEASE TO TECO SSLINC., ATENNESSEE BUSINESS CORPORATION, FROM MACON COUNTY  This lease is made this 14"h day ofNovember, 2018, by and between MACON COUNTY, a body corporate and politic organized and existing under the laws of the State of North Carolina, hereinafter called the "Lessor," and TECO SSL INC., a Tennessee Business  Corporation, hereinafter called the "Tenant."  WITNESSETH:  That, subject to the terms and conditions hereinafter set forth, the Landlord does hereby demise and let and the Tenant does hereby rent and hire from the Landlord, those certain premises (hereinafter referred to as the "Premises") located at the Macon County Business Development Center and more particularly shown in yellow and blue on Exhibit A attached (1) Premises. Lessor leases unto the Tenant, and the Tenant accepts upon the full terms and conditions of this lease, that certain space located in the Macon County Business Development Center at the Macon County Industrial Park near Franklin, NC, as specifically shown in yellow and blue on the drawing of the floor plan of the Business Development Center which is attached hereto as Exhibit A and incorporated herein by reference as limited hereinafter. The space designated on the drawing attached hereto as Exhibit A in the color yellow is leased unto the Tenant for Tenant's exclusive use. The spaces outlined in blue and designated on the drawing as the Men's and Women's Restrooms, Lounge, Janitor's Closet, Corridors, Loading Dock, Halls and Waiting Room may be used by Tenant for Tenant's non-exclusive use in common with any other tenants in the Business Development Center and Lessor, together with such portion of the premises as is reasonably necessary for access, parking and use ofthel leased premises. (2) Term. Subject to the terms below, this lease shall commence November 14, 2018, and shall continue for a term expiring at the end of1 November 13, 2019. THAT NOTHITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, LESSOR MAY END THIS LEASE UPON301 DAYSNOTICE TO TENANT WITHOUT LEGAL CONSEQUENCE. (3) Rent. The Macon County Business Development Center is owned by Macon County as a small business incubator to promote economic development and the growth of jobs in Macon County. The lease of the premises to Tenant is in furtherance oft that policy. The monthly rent for the aforementioned space is $918.00 per month. Rent is due and payable on the 14th day of each  hereto and incorporated herein as limited hereinafter.  month in advance.  1    (4) Use of Premises. The leased premises shall only be used by Tenant for a business that does Design & Manufacture LED Paint Inspection Lighting Systems for OEM Automotive (5) No. Assignment. This lease shall not be assigned by Tenant nor shall Tenant sublet the leased (6) Tenant's Responsibilities for Repairs. Tenant agrees to accept the premises in their present condition and to maintain the interior components of the portion oft the premises leased to Tenant in a good state of repair during the term of this lease. Interior components shall include the floors, walls, ceilings, electrical components, lighting fixtures, plumbing and plumbing fixtures. Tenant shall be responsible for interior repairs in the portions of the premises leased to it exclusively and in common with other tenants. Ifo other space in the Center is leased to existing or additional tenants, the tenants shall establish a procedure by which all tenants using the common area shall share in the cost of such maintenance. At termination, Tenant shall surrender the premises to the Lessor in as good condition as they now are, except for ordinary wear and (7)Lessor's Responsibilities. for Repairs. Lessor shall make all necessary repairs to the exterior of the premises, including the parking and driveway areas, exterior walls, windows and roof. In the event the premises or any part thereof are substantially damaged by fire or other casualty to the extent that necessary repairs will exceed twenty percent of the value of the building, the parties agree that Lessor shall have no obligation to make the repairs and Lessor may elect to either 8Maintenance. Tenant shall be solely responsible for all routine and recurring maintenance, including cleaning, trash removal and painting oft the interior portion oft the premises leased to it exclusively and the portion of the premises leased to is as common area with other tenants. If other space is leased to existing or additional tenants, the tenants shall establish a procedure by which all tenants using the common area shall share in the cost of such maintenance. Lessor shall continue to maintain the exterior premises including the parking areas, driveways and (9)Abatement of Nuisances and Appearance. Tenant shall comply with all laws, rules and regulations of any governmental jurisdiction applicable to the leased premises and shall take all measures necessary to prevent or abate nuisances or other grievances arising out of the manner of the occupancy of the premises for its business purposes. Tenant shall further maintain the appearance of the premises in manner that is aesthetically pleasing and consistent with other business users in the neighborhood and shall not accumulate trash or debris nor display (10)Utilities. Lessee shall be responsible for furnishing its utilities for Unit B shown on Exhibit Aa attached hereto. Lessor will provide utilities for the balance oft the leased premises.  Manufacturers such as TESLA,TOYOTA, FORD and Etc.  premises or any portion thereof.  tear incident to the use oft the premises.  make the necessary repairs or to terminate the lease.  landscaping/mowing.  merchandise on thej premises.  2    (11)Alterations. Tenant shall not make any alterations, additions or improvements to the premises without first obtaining written permission from the Lessor and any such alterations, additions or improvements which are permitted shall inure to the benefit of the Lessor upon (2,)Indemmfication. Tenant shall indemnify Lessor and hold it harmless from and against any and all claims, actions, damages, liability and expense in connection with the loss of life, personal injury or damage to property occurring in or about, or arising out of, the leased premises, or occasioned wholly or in part by any act or omission ofTenant, its agents, licensees, concessionaires, customers or employees. In the event Lessor shall be made a party to any litigation, commenced by or against Tenant, its agents, licensees, concessionaires, customers or employees, then Tenant shall protect and hold Lessor harmless and shall pay all costs, expenses and reasonable attorneys' fees included or paid byl Lessor in connection with such litigation. 13Environmenta Matters. With respect to any pollutants, contaminants, chemicals, or industrial, toxic or hazardous substance or material defined as such in, or for purposes of, all applicable environmental laws, rules, regulations and ordinances now or hereafter in effect ("Environmental Laws"), including without limitation, any waste constituents coming within the definition or list of hazardous substances in 40 C.F.R. $S 261.1 through 261.33 ("Hazardous Material"), the Tenant represents, warrants and covenants that it will indemnify and hold Lessor harmless from and against any and all losses, liabilities, damages, injuries, interest, deficiencies, fines, penalties, costs, expenses, attorneys' fees, disbursements, and costs of investigation and clean-up, including without limitation, claims, suits, and proceedings by federal, state, or local government authorities with respect to, or as a direct or indirect result of () the presence on or under, or the escape, seepage, leakage, spillage, discharge, emission, discharging or releasing from, the property of any Hazardous Material, if such occurs during the term of the lease, (ii) any other environmental pollution, including without limitation, any contaminant, waste, irritant or pollutant, discharged into or otherwise contained in the environment at or adjacent to the property ifs such occurs during the term oft the lease, (iii) non-compliance relating to the Tenant's business or the property with any Environmental Law or any other federal, state or local statute, law, ordinance, rule, regulation, order or decree, or (iv) the inaccuracy, misrepresentation or violation or default of or under any matter set forth in this section unless any such loss, liability, damage, injury or the like is directly caused by negligent acts of the Lessor. In addition, the Tenant shall at all times keep on file with the Macon County Fire Marshall a list of any of the materials, substances, or chemicals described in this paragraph and stored or kept on the leased (14)Incidents of Default. Each and every term of this lease is a material part of this lease and continuation of the lease is conditioned on the parties' adherence to its terms. The breach or threatened breach ofany oft the lease terms by the Tenant shall be deemed an incident of default. A declaration of insolvency or the filing of a petition of bankruptcy by the Tenant shall also be deemed an incident of default. In the event Tenant defaults as defined in this paragraph, Lessor may declare the lease terminated and retake possession of the premises upon allowing Tenant a reasonable time to vacate the premises and remove its personal property from the premises.  expiration oft the lease and surrender oft the premises by the Tenant.  premises.  3    (15) E-Verification. Tenant shall comply with the requirements of Article 2 of Chapter 64 oft the North Carolina General Statutes. Further, ifTenant utilizes a subcontractor, Tenant shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the General  Statutes.  In testimony whereof, the parties have signed this lease on the date first written above in  duplicate originals, one ofwhich is retained by each ofthe parties.  COUNTY OF MACON Macon County Manager  By:  TECOSSL: INC. By: President  A Tennessee Business Corporation  4    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 13, 2018 DEPARTMENT/AGENCY: SUBJECT MATTER: 2items COMMENTSRECOMMENDATION:  Transit  (1)System Safety Plan - Due to the size of this document, the County Manager had recommended to the Transit Director that she prepare a synopsis of it to share with the board, and a copy is attached. That synopsis also contains an updated organizational chart. In addition, a plan outline/signature page is also attached. Ms. Angel will be at the meeting to answer questions, and will have with her or make available (2)Proposed advertising on vehicles - Ms. Angel and the County  ac complete copy ofthe system safety plan.  Attorney will have details on this item at the meeting.  Attachments  2 - Yes  No  Agenda Item 11C(1) and (2)    Macon County Transit System Safety Plan (SSP) Update Synopsis for Macon County Board of Commissioners November: 13,2018  Requested. Action: Approval of updated System Safety Plan  Whati ist the SSP?  Ac comprehensive, collaborative approach to managing safety. It brings management and labor together to control risk better, detect and correct safety problems earlier, share and analyze safety data more effectively, and measure safety performance more precisely. SMS implementation will provide transit agency leadership with al better understanding oft the safety risks within their organizations and enable them to maximize federal, state and local transit investments to proactively implement appropriate solutions to address those risks and ensure the: safety oft transit passengers and employees. This is  codified at 49 U.S.C. 55329(d). Ist this a new document?  No. However, there have been recent changes by FTA1 that affect larger transit systems. NCDOT Public Transportation Division also requires small, rural systems to have in place a safety plan and incorporate  the requirements set forth by the FTA. When MCT's plan was last approved?  The plan was approved by the BOC on December 8, 2015. Whyi is this being brought before the Board now?  MCTI had as system safety review in April. During that review, there were 2 areas out of5 581 that were found to be deficient and 5 areas where a "best practices" was suggested. In order to be compliant with NCDOT/FTA regulations, the document has to be updated and brought before the governing Board for  approval.  What changes have been made to this plan from the previous plan?  Deficiency1 1 Recommended Action: Update SSP w/ remedy of any finding from this review & obtain Board approval. Action Taken: This deficiency will be corrected up approval by BOC Deficiency 2 Recommended Action: Identify the Accountable Executive and Safety Coordinator int the organization chart and modify thej job descriptions toi include the duties. Action Taken:    The Transit Director has been identified as the Accountable Executive for the safety program - the job description fort this position has been updated ands submitted to Human Resources to reflect this responsibility in duties. The Transit Operations Supervisor has beeni identified as the Safety Officer for the department - thej job description for this position has been updated and submitted to Human Resources to reflect this responsibility in duties. The change has also been Best Practice Recommendations included ride checks for drivers, periodical training, placing a signed copy oft training by the employee in the training file specifically fort the employee, include an a reference to an annual Fire Safety Inspection, including a blank form used fort the inspection, and replace the outdated Drug & Alcohol testing policy with the most recently approved policy. All best practice items were addressed in the plan and are nowi incorporated. (Note: MCT already had ride checks and periodical training in place - not sure why these were Allr references to System Safety Program Plan or SSPP have been changed to System Safety Plan  reflected on the Transit org chart. (Org chart attached)  added as best practice but we ensured it was addressed in the plan.)  and SSP    MACON COUNTY TRANSIT ORGANIZATIONAL CHART  FISCAL YEAR 2019  DEPARTMENT NUMBER  4930  DEPARTMENT NAME Transit  B 1 :.    : 1  : i       SYSTEM SAFETYI PLAN  Program Description:  The System Safety Plan (SSP) was developed utilizing established guidance listed in the procedural manuals oft the North Carolina Department ofTransportation Standard Operating Procedure SSP-001 and the State Management Plan. The SSP consists of and addresses the required six (6) core elements:  1.D Driver/Employee Selection 2. Driver/Employee Training 3. Safety Data Acquisition Analysis 4. Drug, Alcohol and Abuse Program 5. Vehicle Maintenance 6.S Security  Macon County Transit's number one priority is adherence to policies and procedures oft the core elements. All of the elements listed are equal in importance and the policies and procedures must be met. The compliance will ensure that we: meet all Federal Transportation Administration (FTA) and North Carolina Department ofTransportation Public Transportation Division (NCDOT/PTD) policies  and regulations.  Driver/Employee Selection Element:  Fair hiring practices are used to select employees. Each potential employee will complete a written application. The Executive Director and/or appointed official and supervisor shall interview each  potential employee.  Driver/Employee Training Element:  The minimum requirements for vehicle operator training are Defensive Driving, Americans with Disabilities Act, Bloodborne Pathogens and Emergency Procedures for Vehicle Operators. In addition  to the minimum requirements the follow actions must be completed:  1. The training must be completed annually  2. The training material must be on file for review by NCDOT/PTD 3. Records of each individual trained must be retained on file for five (5) years 4. Each driver must have an annual driver's performance evaluation to provide refresher training, assess skills, techniques, knowledge, etc...  Safety Data Acquisition Analysis Element:  The goal oft the Safety Program is the reduction of accidents and injuries to transit customers, employees and the general public. Safety is a shared responsibility between system management and employees. It ist the policy of Macon County Transit to provide a place ofe employment that is free from recognized hazards that could result in death or serious injury to employees, customers or the general public. Itis the responsibility of each employee to report all incidents or unsafe conditions to their supervisor. Supervisors must immediately take necessary corrective action to prevent unsafe conditions. Prohibited behaviors are behaviors that are in violation oft the System Safety Policy. Such behaviors include behaviors that threaten the safety of employees, customers and the general public. Other    unacceptable behaviors include those that result in damage to system, employee and public and/or private property. An employee who intentionally violates the safety policy and procedures will be subject to appropriate disciplinary action, as determined by the findings of an investigation. Such discipline may include a warning, demotion, suspension or immediate dismissal. In addition, such actions may cause the employee tol be held legally liable under State or Federal Law.  Drug Alcohol and Abuse Program Element:  The goal is toj provide a safe, healthy and productive drug-free work environment for all employees. A person being under the influence ofa drug or alcohol while on the job poses serious safety and health risk to the user, co-workers as-well-as passengers. Macon County Transit has established a policy ofa drug-free work environment. A standard of zero tolerance for use ofalcohol, illegal substances, or the misuse of prescription medications during work hours or the presence ofthese substances in the body during work hours regardless of when consumed. Random drug test will be administered.  Vehicle Maintenance Element:  The goal is to ensure each vehicle and wheelchair lift is properly maintained to maximize the service life, maintain reliability, mitigate high maintenance costs and sustain proper safety and mechanical condition. To accomplish this goal we will at a minimum adhere to the vehicle manufacturer's  maintenancelservice manual and the wheelchair lift service manual.  Security Element:  The overall purpose of the Security Program is to optimize -- within the constraints of time, cost, and operational effectiveness - the level of protection afforded to vehicles, equipment, facilities, passengers, employees, volunteers and contractors, and any other individuals who come into contact with the system The security of passengers and employees is paramount to promoting the objectives of FTA and NCDOT. We will take all reasonable and prudent actions to minimize the risk associated with intentional acts against passengers, employees and equipment/acilities. To further this objective, we have developed security plans and procedures and emergency response plans and procedures. The plans have been coordinated with local law enforcement, emergency services and with other regional transit providers, which addresses the conduct of exercises in support of their emergency plans, and assessment The SSP will be updated as changes occur. An annual review is required to ensure all information is This operational policy, as amended, was adopted by the Macon County Board of Commissioners.  both during normal operations and under emergency conditions.  of critical assets and measures to protect these assets. current. The annual review must be adopted by the board.  Date  November 13,2018  System Manager (Signature) Governing Board Chairman (Signature)    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 13,2018 DEPARIMENT/AGENCY:  Tax  SUBJECT MATTER: Request for refund COMMENTS/RECOMMENDATION:  Edward Hasler of Highlands has requested a tax refund for taxes paid on an aircraft that he says has not been hangered in Macon County. A copy ofhis request and other documentation is attached. Tax Administrator Richard Lightner and the County Attorney can provide more detail at the meeting.  Attachments 1 Agenda Item 11D  Yes  No    August17,2018 Macon County Tax Collector 5West Main Street Franklin, NC 28734-3005 Mr. Frank Lightner  RE: Bill No 18A142658.01 Account! No. 142658  Dear Sir  Iam requesting al refund oft this tax bill which was previously paid as an oversight on my part. Thei invoicei is for my Piper Meridian aircraft (N240ER) which has not ever been inl Macon County. The aircraftis normally hangared at Asheville airport as well atl locations inl Florida and Georgia, but to reiteratei itl has not been at any timei in Myresidence is in Highlands, North Carolina (705 Highlands Cove Drive, Unit 2) Iam enclosing a copy of the paid taxl bill for your review and consideration. Should you need more information to conclude this matter, please let mel know,  Macon County.  which actually falls in Jackson County.  Respectfully Lk  705 Highlands Cove Drive Unit2 2 Highlands, NC28741 260-667-8421 (Cell) ehasler2@a0l.com    SACON COUNTY TAX COLLECTOR 5 WEST MAIN STREET FRANKLIN NC 28734-3005 ww.maconnclax.com  PROPERTY TAX NOTICE DUE DATE: Propety taxasa ared duea andp payable September , dellnquenti fnot paidin hlb by. January5. 2019 Postmark: alfisedt byu.s. 2018a and Postal  Servce willt bo accapled  INTEREST: 75konthefist ofe 2%1 eachr Interesta month! assesseda aher. January! Splus additionali interestal ofthecheck RETURNED as CHECK PENALTIESIFEES: A 10% panaltyof! thea amaunt 253-506. DMdedbyN.C.G.S 105-357/b2)or: $25.00 feep perA NCGS ESCROW/MORTGAGE, ACCOUNTS: The Property owneri isn responsible fore ensuring funp paymanto oftis obligation. flunds are held ins escrow for paymant of taxes. forwardtot the appropriate mortgage holder.lft fhls propertyora aportion of this property hassold this year, contact yours closing attotney. PAYMENT: Mayt bemadai inp person Monday- Fnday 800am. 5:00p pm AnnexE Bidg. ADrive-up Drop Off Box willt bea avallable 241 hours a atthe at the Annex Bidg. Personal Property Tax Appeal must be made within 30 days of notice. NC GS 105-317.1(c). TAXI VEAR 2018 BUILDINGVALUED LANDVALUE:O REALI ESTATE TOTAL' VALUE:0 LESS AGEDSABILTYVALUED ESS DEFERREDY 1794: foet 6218a1 150 A20s Colle PGoZ $ bhr 174875 Ant 750a a Schwab Onee 3 din 21744  themattar untip pad.  9944  HASLER, EDWARD 705 HIGHLANDS COVE DR UNIT2 HIGHLANDS NC 28741-9466  day  PARCELNO.  ACCOUNT NO. T42658  BILLNO. 18A142658.01  BILL DATE 07-12-18  DUE DATE 09-01-18  DEUINQUENT AFTER 01-05-19  REAL ESTATE DESCRIPTION: PERSONAL ONLY  ACREAGE: WARDAN BENS FA PALONIA CT SOTARSEEBEBiS MALON County ovEN AIA hundad Mini Thes Bank Wans aNNY YorkMalon Now York, NY1 10288 ety TAx 400157: Dus  VALUE:O PROPI VALUE: 1375000 ABLEV VALUE: 1375000 PAY BY PHONE 1-888-551-5956 PAYONLINE www.macomnctaxcom .57% fee based on' Total Amount Due  TAx  VISA Noi Paymants+ Nol Intorest!f paldinf fant In6montha Par onp purchases af$894 Checke outu with PayPala ande choose BMeLater. rdha spprvwasmaa www.maçonnctax.com QVESTIONS, CALL ASSESSOR. AT 828-349-2143  echeck  3508 WAloy. 71002344BLe  QUESTIONS CONCERNINGT PA PARCEL NO. ACCOUNTI NO:  ESAACRENANE OUREAMMENT  BILERO: 18A142658.01  BILL DATE 07-12-18  DUE DATE 09-01-18  142658  TOTALARTOUNT DUE 4798.75  TOC CHANGE YOUR MAILING ADDRESS, PLEASE FILLI IN NEW ADDRESS BELOW  NAME: ADDRESS: CITY:  TOTAL AMOUNT PAID  STATE:  ZIP:  MAKE CHECK PAYABLE & REMIT TO: MAÇON COUNTYTAX COLLECTOR P.O. BOX71059 CHARLOTTE NC: 28272-1059  P"ai-Puhl"Pne-ir-la-iul-In  To Make Credie Card Phone paymen:: 1-888-551-5956 Internet www.maconnctax.com OVPAAENKAR ONLVACCERITE  Payment:  VOIDEHNQVENCY ANUAR  oOI2MOTAAIPIAB4  640000142658010004748758    STATE  142458 June 28,2018 Hasler Edward 705 Highlands Cove Dr Unit 2 Highlands, NC 28741  1,375,000  The FAA registry has furnished our office with a list of aircraft registered in Macon  County. The following aircraft was listed in the above name.  Manufacture Name: Piper Aircraft Model # PA46-500TP Serial # 4697447  Year: 2011  All aircraft should be listed as personal property and filed with the Tax Assessors Office each year. Ifyou have listed the referenced aircraft for taxation in another county please provide our office with thel location and proof of listing. Ifthis information is correct please sign and return this letter within 15 days ofthis notice.  Signature  lauaffai  * I5pake Vhis has Only  My. Hosker he lished  Macon County 5 West Main Street Franklin, NC 28734  Tax Assessors Office  bl  AC here (n RKY. e PaRe heve baan in Maca. Asha Ne I FL. 91M/8 Ke W  vaya  yaned (    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 13, 2018  DEPARTMENT/AGENCY: Planning, Permitting & Development SUBJECT MATTER: Release of land disturbing surety bond  COMMENTS/RECOMMENDATION:  Planning, Permitting and Development Director Jack Morgan will be at the meeting requesting the release of the land disturbing surety bond for the Indigo Homestead apartment building complex located off of Siler Road. Please see the attached documentation for more details, and Mr. Morgan will  be at the meeting to answer questions.  Attachments Agenda Item 11E  1 Yes  No    ATE  MACON COUNTY DEPARTMENT OF PLANNING,PERMITTING & DEVELOPMENT  1834 LAKESIDE DRIVE FRANKLIN, NC 28734  To: Macon County Board ofCommissioners Re: Indigo Homestead Inc. Land Disturbing Surety Bond  I,Jack DI Morgan, do hereby certify to the Macon County Board of Commissioners that I have personally inspected the Indigo Homestead apartment building complex located off Siler Road for the purpose of determining compliance with Macon County Soil and Erosion Control Ordinance and conformance with the Civil Engineering Design for this Itis my determination and I do hereby certify by way oft this document that this project is inc compliance with above referenced ordinance. and plans, and that the groundcover, drainage systems and storm water systems are performing as required. Ini response to the above certification I do hereby recommend to the Macon County Board ofCommissioners that the Board does release the Bond for the amount of $500,000 issued by SureTec Insurance Company, POA# 3310001, on behalfofIndigo Homestead  project.  Inc. for this project.  Respectfly  Jack Morgan, Director imorgan@maconncorg 828-349-2170    MACON  Macon County Erosion Control Program  Mucon County Hummn S'ervices Bullding, 1834 Lakeside. Drlve  Franklin, N.C. 28734 Phone: 828-349-2560  LAND DISTURBING SURETY BOND  Consult instructions for complction. PRINCIPAL: INFORMATION:  Name: D.B.A. Site or Project Name: Land Owner(s) of Record: Address: City/State/zip: Phones and Fax: E-Mail, Address:_  Jndigo Homestend. Inc Indigol Homestead. Inc. Indigo Indigo Homestead LLC  14B Brewery_Lane  Tryon.NC28782-8782 828-351-9151 m2hpaiachamsieaiem.  State Liçense or Registration #'s: C201523800745 (NCS admaiadan  SURETY INFORMATION: Name: SureTec Insurance Company Address:_ 1220 Post Oak Boulevard, Suite 1100 Cliy/Slate/ZipHouston.TX_77056 Phones and Fax: (800)868-8834 FAX: (866)332-3051 E-Mail Addresslemnler.hochnewelslargocom  Bond#:3382115 State ofNorth Carolina County ofMacon  KNOWALL. MEN BYTHESE. PRESENTS THAT WE, JamesYamin, PresidentofMmngingl member  (Principal Nane)  as Principal and_ SureTec Insurance Company ofMacon, in the: sum of (S27,500.00)  as Surety, arel held and firmly! bound unto the County  (Surety Name)  twenty seven thousand fivel hundred dollars_ to the  payment where wel bond ourselves our heirs, executors, administrators, and assigns, firmly by thesc present. HEREAS, the abovel bounden Principal has applied for an EROSION CONTROL PLAN. APPROVALAND  LAND-DISTURBING PERMIT, in Macon County, North Carolina,  The condition oft this obligation iss sucht that:  HEREAS, the: said Principal is or desires to be engaged in al LAND-DISTURBING: ACTIVITY within Maçon County on a parccl ort tract ofl land whichi is knowni in the official registry oft the Macon County Land Records Oficc by the PROPERTY IDENTIFICATION: NUMBER of Plat Card # 8685 and said parcel or tract may also be found inl DEED BOOK: _D-37 andl PAGE #_1108 int the Macon County Register of) Deeds Office, and HEREAS, there have been promulgated by! Macon County, certain rules and regulations for the conduct of (PAGEIOF2, MACON COUNTYI BOND. FORM. FOR LAMPDBTURINGACTINTA  such land-disturbing: activitics as proposed by the Principal, and    'HEREAS, specifiç to the conditions creating the requirement ofthis Surety Bond, the said land- disturbing: activity is subject to $153.22 (C) of Chapter 153 ofthe Macon County Code ofOrdinances: NOIPTHEREPORE, ifthes said Principal shall well and truly perform the land-disturbing: activity from the time ofundertaking to completion within the guidelines set forthi in the approved erosion and sediment control plan for thc project and Chapter 153 ofMacon County's Codc ofOrdinançes (Brosion and Sediment Control), Macon County will makei no demand to redeem the bond. However, the said Principal andt thes saids Surety shall well andt truly pay tol Macon County all appliçable surety bond funds stated herein ifthe land-disturbing activity ini is non-compliance with said Ordinance for 90 working days Itis expressly understood that this bond may be canceled by the Surety only at the expiration of thirty (30) calendar days from the date upon whicht the Surety shalll have filed with the Macon County Erosion Control Program andt the Macon County Finance Director written noticet to SO cancel. This provision however, shall not operate tor relieve, release or discharge the Surety from any liability, civil penalties or criminal penalties already accrued or whichs shall accrue before the expiration ofthot thirty (30) day period. Iti is expressly understood that ifthel bond lapses or expires prematurely, the Land-Disturbing Permit will be revoked, and an application for ai new Land-Disturbing Permit must thenl be submitted. Itis expressly understood that upon forfeiture ofappliçable surety, the Principal does hereby grant to Maçon County thei rightt to enters said) property at reasonable times and perform work upons said property to the valuc extent oft the bond and only for the purpose ofi installation ofs suffiçient erosion and sediment control measures and devices ont the sito in accordance with Chapter 153 ofthe Macon County Code of Ordinances: Erosion and Sediment Control, Iti is expressly understood that forfeited surety shall be also used to establish erosion control structures or ground covers in accordance with an approved: sediment  Erosion and Scdiment Control, and  after a Notice ofViolation isi received byt thel Principal.  control plan.  Thisi ist the_ 19th day of May  2016  PRINCIPAL:, Indigo Homestead, Inc. hefhs  WITNESS' TOI PRINCIPALL  Rbca Shez  SURETYS SEAL: SureTecI Insurance Cpmpany -A  John Dufresne Jennifer C.Hoehn, Attorney in Fact  ATTORNEY-IN-FACT (SURETY): Details of Application:  HAAD  1. The number ofacres tol bec disturbed, including all borrow and wastc arcas and alla access and haul roads will bc 2. Dollar amount (U.S.A.) per acre tot bey posted (fractions of acres willl bcp prorated): $5,500 3. Thet total amount oft thel bond willi now bes stated asf follows: $27,500_ valid and beforet thel Land-Disturbing Permit may bei issued,  stated as follows to the nearestt tenth of an acro:_5.0_  4. An original copy ofallb bond forms must bcr reccived by Maçon County inc order for the bond tot be considered.  (PAGE2OF2, MACON COUNTY BONI FORM FOR LAMDDSTURINGACTINTT    POA# 3310001  SureTec Insurance Company LIMITED POWER OF ATTORNEY  Know All Men by These Presents, That SURETEC INSURANCB COMPANY (the "Company"), a corporation duly organized and existing under the laws of the State of Texas, and having its principal office in Houston, Harris County, Texas, does by these presents its true and lawful. Attorney-in-fact, with full power and authority hereby conferred ini its name, place and stead, to execute, acknowledge and deliver any and all bonds, recognizances, undertakings or other instruments or contracts of suretyship to include waivers to the and to bind the Company thereby as fully and to the same extent as ifs such bond were signed by the President, sealed witht the corporate seal oft the Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorney-in-Fact: may do in the Bei it Resolved, thatt thel President, any Vice-President, any Assistant Vice-President, any Secretary or any Assistant Sccretary shall be and is hereby vested with full power and authority to appoint any one orI mores suitable persons as Attomey(g)-in-Pact to represent and act for and on Attorney-m-Fact: may be given full power and authority for and in the name of and oft behalf oft the Company, to execute, acknowledge and deliver, any and alll bonds, recognizances, contracts, agreements ori indemnity and other conditional or obligatory undertakings and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such Attorey-in-Fact: shall beb binding upon the Company asi ifs signed by thel President and: sealed and effected by the Corporate Secretary. Be itl Resolved, thatt the signature of any authorized officer ands seal ofthe Company heretofore orl hereafter affixedt to any power of attorney or any certificate relating thereto by facsimile, and any power of attomey or certificate bearing facsimile signature or facsimiles seal shall be valid and binding upon the Company with respect to any bond or undertaking to which itis attached. (Adopted at a meeting held on 20" ofApril, In Witness Whereof, SURETEC. INSURANCE COMPANY: has caused these presents tol be signed byi its President, and! its corporate seal  make, constitute and appoint  Jennifer C. Hoehn, William J. Quinn, John D.L Leak, III, Wendy M. Lands, John Dufresne  conditions of contracts and consents ofsurety for:  Five Hundred Thousand and 00/100 Dollars ($500,000.00)  premises. Said appointment shall continue in force until resolutions oft the Board ofl Directors ofthe SureTec. Insurance Company: behalf ofthe Company subject tot the following provisions:  05/18/2017  and is made under and by authority of the following  1999.)  tol bel hereto affixed this 21st day ofMarch, A.D. 2013.  SURETECI INSURANCE COMPANY 77  By: John)  Statc ofToxas County ofHarris.  S5:  Ont this 21st day ofMarch, A.D.: 20131 before mep personally came. John Knox. Jr., to mel known, who, being by me dulys sworn, did depose and say, that he resides in Houston, Texas, that he is President of SURETEC INSURANCE COMPANY, the company described in and which executed the above instrument; that hel knowst thes seal ofs said Company; that thes seal affixed to said instrument is such corporate seal; that it was so affixed by order oft the  Board ofDirectors ofs said Company; andt that hes signed his name thereto byl like order.  JACQUELYNI MALDONADO Notary! Public Statec ofT Texas 5/18/2017 Myo Comm. Exp.  AM Jacquelyn Maldonado, Notary Public. My commission expires May 18, 2017  1,M. Brent! Beaty, Assistant Secretary of SURETEC. INSURANCE COMPANY, do hereby certify thatt the above andf foregoingi isz a true and correct copy ofaPower of Attorney, executed by said Company, whichi is still inf full force and effect; and furthermore, the resolutions oft thel Board ofI Directors, set  outi int thel Power ofA Attorney arei inf full force and effect.  Given under my hand and the seal ofs said Company at Houston, Texas this 197H day of_ MAY  2.014 A.D.  M.1 Brent Beaty, Assistant Secretary MENL  Anyi instrument Issuedi in excess oft the penalty stated abovel Is totally void and without any) validity.  For verification oft thea authority oft this power you may call (713).8 812-0800 any business day between8 8:00 am and 5:00 pm CST.    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 13, 2018 DEPARTMENT/AGENCY:  Governing Board  SUBJECT MATTER: Voting delegate designation COMMENTS/RECOMMENDATION:  Per Alisa Cobb with the North Carolina Association of County Commissioners (NCACC), the board needs to designate a voting delegate for the Legislative Goals Conference to be held January 10-11, 2019 in Wake County. For yourinformation, the appropriate form is attached.  Attachments Agenda Item 11F  1 Yes  No    COUNTY  Voting Delegate Designation Form Legislative Goals Conference January 10-11, 2019 (Thursday 1- Friday) Raleigh Marriott Crabtree Valley - Wake County  NOTE: Please place this action on your board meeting agenda.  Each Board of County Commissioners is hereby requested to designate a commissioner or other official as a voting delegate for the 2019 Legislative Goals Conference. Each voting delegate should complete and sign the following statement and return it to the Association no later Please return form to Alisa Cobb, Executive Assistant, by email at 5a.cobbOncatc.ors or by  than Friday, December 28, 2018. fax at 919-733-1065.  1,  hereby certify that I am the duly County at the North Carolina  designated voting delegate for  Association of County Commissioners 2019 Legislative Goals Conference.  Signed: Title:  Article Vi, Section of the Association's Constitution provides:  "On all questions, including the election of officers, each county represented shall be entitled to one vote, which shall be the majority expression of the delegates of that county. The vote of any county in good standing may be cast by any one of its County Commissioners who is present at the time the vote is taken; provided, if no commissioner be present, such vote may be cast by another county official, elected or appointed, who holds elective office or an appointed position in the county whose vote is being cast and who is formally designated by the Board of County Commissioners. These provisions shall likewise govern district meetings of the Association. A county in good standing is defined as one which has paid the current year's  dues."  353 E. Six Fork Rd., Suite. 300, Raleigh, NC27609 * Phone: (919) 715-2893 * Fax: (919)733-1065*  www.ncacc.org    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 13, 2018 DEPARTMENT/AGENCY:  Governing Board  SUBJECT MATTER: Floor at Public Safety Training Center  COMMENTSRECOMMENDATION:  Commissioners Shields and Gillespie have requested time on the agenda to discuss issues with the floor at the Jerry Sutton Public Safety Training  Center.  Attachments Agenda Item 11G  Yes X No    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 13, 2018 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Consent Agenda  DEPARIMENT HEAD COMMENTS/RECOMMENDATION: A. Minutes Consideration of the minutes from the September 11, 2018 regular meeting, the September 25, 2018 continued session and the October 9, 2018 Finance = Consideration of budget amendments #74 through #83, per  regular meeting, per Attachment 12A.  B.  Attachment 12B.  C. Tax releases - Consideration of tax releases for October 2018 in the amount of D. 2019 County Holiday Schedule = Consideration of the 2019 county holiday schedule, per Attachment 12D. The schedule again mirrors the one of the North  $2,086.12, per Attachment 12C.  Carolina Office of State Human Resources.  E. Ad valorem tax collection report - Attachment 12E (this item does not require  board approval).  COUNTY MANAGER'S COMMENTS/RECOMMENDATION:  Attachments  X Yes  No  Agenda Item 12( (A)(B)(C)(D): and (E)    MACON COUNTY BOARD OF COMMISSIONERS  SEPTEMBER 11, 2018 MINUTES  Chairman Tate called the meeting to order at 6:00 p.m. and welcomed those in attendance. All Board Members, the County Manager, Deputy Clerk, Finance Director, County Attorney, members of the news media and interested citizens ANNOUNCEMENTS: Commissioner Beale said that the annual Macon County MOMENT OF SILENCE: Chairman Tate asked those in attendance to observe a moment of silence, and in doing sO to remember Herb James, a former Town of Highlands employee who later served as a town commissioner there, and PLEDGE TO THE FLAG: Led by Commissioner Beale, the pledge to the flag PUBLIC COMMENT PERIOD: Howell Jacobs thanked "all who came to Nantahala to meet" and later apologized to the board for spouting my mouth off" at previous board meetings. He again noted the need for a new community building in Nantahala as well as updates to the recycling convenience center. Barbara McRae shared some information with the board regarding the Women's History Trail project. Ms. McRae said the goal is to build a trail from downtown Franklin to all parts of the county to "celebrate the lives of Macon County women." She invited the board to the opening of the trail on October 27th, and spoke of a piece of public art that would represent three matriarchal figures in the county's history. These three women of the pioneer era are all associated with the Indian Mound in Franklin, and she gave a brief history of all three. The public art will be located near the Little Tennessee River/Indian Mound area, she said, adding it will be a long-term project that is going to cost al lot of money. She requested that the board authorize the County Manager to write a letter of support for a $50,000 grant to help fund the project, and upon a motion by Commissioner Higdon, seconded by Commissioner Beale, the board voted unanimously to approve the request. Ms. McRae also informed  were present.  Fair would be held this week.  also a remembrance of the 9/11 terrorist attacks.  was recited.  Minutes 09.11.18 Page 1 of7    the board of a dedication ceremony for a new gateway interpretative sign as part of the Nikwasi Initiative that will be held September 22nd at the Cowee School Arts and Heritage Center, noting that the sign will be placed near the Cowee Mound. Birgitta Kaanto told the board she was here on behalf of the 20 residents of Silver Spruce Lane asking that the county fix the potholes on that road. However, Commissioner Beale pointed out that the county does not do road maintenance, and Emergency Services Director Warren Cabe said Silver Spruce Lane is a private road. Ms. Kaanto also asked about leash laws ADDITIONS, ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion by Commissioner Gillespie, seconded by Commissioner Beale, the board voted unanimously to approve the agenda as adjusted, as follows: To add an additional item under eports/Presentations as Item 9B regarding the new Fixed Base Operator (FBO) at the Macon County  and nuisance laws in the county.  Airport, per Commissioner Gillespie.  NANTAHALA COMMUNITY LIBRARY: Ed Trask, a member of the Nantahala Community and also a member of the Macon County Library Board of Trustees, presented a "Summary of Actions" report on the need for a new community library in Nantahala. A copy of his report is attached (Attachment 1) and is hereby made a part of these minutes. Mr. Trask reviewed a timeline of events dating back to February of 2018 and requested that the board include a new facility for Nantahala in the county's space needs analysis and Capital Improvement Plan (CIP). Commissioner Beale noted that finding a location in Nantahala is really tough, and Commissioner Shields asked about housing the community club and library in one building, with Mr. Trask responding that would work. Commissioner Higdon stated that both are "well deserved and long past due," adding his hope for some congenial support" for the community club and library to work together. Commissioner Higdon said funding of this should be a top priority in the county's CIP. No action was NEW AIRPORT FBO: Commissioner Gillespie, the board's liaison to the Macon County Airport Authority, announced that a new Fixed Base Operator (FBO) would assume operations at the airport on October 1, 2018 and that the new contract between the FBO and the authority would be much better for the citizens of the county. The new FBO is Macon Air, LCC, a subsidiary of CLASS ACTION MATTER REGARDING PAYMENT IN LIEU OF TAXES (PILT): The County Attorney began by explaining to the board that, like Macon County, there are a number of counties throughout the United States that contain a large amount of federal land. Since federal lands cannot be taxed by local  taken.  Franklin-based Drake Enterprises.  Minutes 09.11.18 Page 2 of7    authorities, the federal government enacted PILT, or payment in lieu of taxes. He said a lawsuit has been filed by Kane County, Utah stating that the federal government did not make full PILT payments during a three-year period from 2015 to 2017. Macon County did not receive its full payment, and is owed approximately $13,600 or possibly more, he said. The law firm of Smith Currie is handling the suit and has inquired if the county wishes to opt-in. The County Attorney pointed out that opting-in will cost the county one-third of what it is owed should the lawsuit prevail, but if the county chooses not to opt- in, it will receive nothing. He advised the county to opt-in, and a lengthy discussion followed. Commissioner Beale said this action will be "a long road" involving millions of dollars and added his belief that the county needs to be careful of putting its name on the lawsuit. The County Attorney pointed out that the board has until the upcoming Friday (September 14th) to opt-in as set by the federal court system. Commissioner Higdon expressed his opinion that if PILT payments were stopped it would be "all the better" as "it's still tax money." Commissioner Gillespie asked Commissioner Beale about his concerns, and Commissioner Beale said that some counties don't want to be listed in the lawsuit while others question the amount of money owed. "Is this the right number, we don't know," he said, later adding that he was okay with either opting in or not. Commissioner Gillespie asked if joining the lawsuit would jeopardize future PILT payments to the county, and the County Attorney responded it would not. Commissioner Beale made a motion to opt-in on the lawsuit and to authorize either the County Manager or County Attorney to do sO on behalf of the county. Commissioner Shields seconded the motion, and the board voted 4-1 to approve it, with Commissioner Higdon opposing. FIRE STUDY RECOMMENDATION: Emergency Services Director Warren Cabe explained to the board that he was seeking some clarification on Recommendation Number 5 found in the 2017 Fire Study as it relates to fire department expenditures. He quickly noted that this item was for discussion only and no money was needed. He pointed out that nine of the county's 11 fire departments are non-profit organizations, with the other two being the municipal departments of Franklin and Highlands. Those nine departments have contracts with the county, and the current contract for services requires each department to notify the Macon County Fire Marshal's office for concurrence when any new operating expense extends beyond the current fiscal year. Mr. Cabe said he wanted the board members to think about what is specifically required to meet the definition of concurrence." He said this was put into the contracts to cover big expenses such as new fire trucks, but questioned if a specific dollar amount should be established. With each town having an audit performed, he also questioned if an audit of each volunteer department would help meet the definition of concurrence, but noted that would require a contractual revision. He said there are no financial issues with any of the departments, but he wanted to "give you some stuff to think about."  Minutes 09.11.18 Page 3 of7    During the following discussion, Commissioner Higdon stated that there is some $3.4-million in tax dollars going to the fire departments and there "needs to be some accountability" and that taxpayers have the right to know every detail. He suggested dropping the concurrence term, adding that transparency is key. Mr. Cabe again reiterated that he doesn't think there are any financial problems with any of the departments and wants to "keep it going in a positive direction" as the volunteer fire departments are "one of the best bargains we have." There was additional discussion, and no action was taken. REQUEST FOR EXCEPTION TO FLOOD ORDINANCE: Planning, Permitting and Development Director Jack Morgan explained that Mr. William Thomas, who resides at 82 Woodchuck Lane off of NC 28 North, was requesting an exception to the county's flood ordinance. As background information, Mr. Morgan said that his department had received a complaint back in July and that Joe Allen, one of the county's building inspectors, investigated and found that Mr. Thomas had filled in the floodplain and the fill needed to be removed. Mr. Morgan said Mr. Thomas came to the department stating he was unaware of the ordinance, and as a part of this property was subject to severe flooding, had made an emergency exit from the property onto NC 28. Mr. Morgan said that Mr. Thomas had no intent to harm with his actions, but that any exception must be granted by the board of commissioners and the board must determine if the request for an exception complies with the ordinance. Chairman Tate stated that what follows would be considered a quasi-judicial hearing, in which the board would receive sworn testimony from Mr. Morgan, Mr. Thomas and possibly others. The County Attorney said both men would need to be sworn and then go through the application for the exception with the board, with Mr. Thomas going first. William Thomas and Kay Thomas were both sworn in at 7:17 p.m. Mr. Thomas began by stating that they "didn't realize we were creating a problem." He said that water from Woodchuck Lane runs into their front yard, sO they created the new driveway in order to be able to get out from the property. He said there are no neighbors immediately downstream and the closest house is "way down the river." He added that the contractor on the project told them a permit was not needed. "For us, it's a safety factor," he told the board. The County Attorney explained that Mr. Thomas needed to address each point in his written request, a copy of which is attached (Attachment 2) and is hereby made a part of these minutes. Mr. Thomas then went point by point through his request. Commissioner Higdon told Mr. Thomas, "I'm not opposed to what you've done," but added that it displaces floodwater and forces it on to someone else. Commissioner Higdon then questioned the County Attorney about the criteria for the exception. Mr. Thomas then answered questions from Commissioner Shields and Chairman Tate, and told them the new driveway was a work in progress that was stopped when the violation was issued. He also said the couple knew of the flood hazard when they purchased the property three years ago. Mr. Morgan was  Minutes 09.11.18 Page 4 of7    then sworn in at 7:38 p.m. and told the board that the floodway does not exist at the location of the project, nor is it in an encroachment area. Mr. Morgan also went through each of the points in the request for an exception, and told the board, "I think they met the criteria to bring this to you." He said that the safety of the couple getting out of there during flood conditions "is more than fill dirt going in there." He said no federal or state laws have been violated, just the county flood ordinance. "I don't know of any other option they have," he told the board, but later noted it was up to the board to determine the hardship. Commissioner Beale stated that the driveway was simply for safety and noted that the driveway flooded even when the Little Tennessee River was not out of its banks. He said he would support the exception, adding there is "not enough dirt there to matter." Mr. Morgan recommended the installment of three culverts under the new driveway to help with water displacement and flow. He pointed out that unless there are conditions to allow the exception, the driveway must be taken out. Commissioner Higdon said he was "not fully prepared" for the hearing, had not had the opportunity to review the ordinance, and had not personally seen the project. He said he did not see the value of adding the culverts, and Commissioner Gillespie asked Mr. Morgan additional questions about the culverts. Chairman Tate said that he could understand the reasoning behind the exception, but was concerned about setting a precedent. Commissioner Beale said that based on the evidence and Mr. Morgan's recommendations, he would make a motion to grant the exception as requested with the conditions noted by Mr. Morgan (the addition of the culverts). Commissioner Shields seconded the motion, and following additional discussion, the board voted 3-2 in favor of the motion, with Chairman Tate and Commissioner Higdon opposing. The hearing was closed at 7:59 p.m. PUBLIC HEALTH BILLING AND COLLECTION POLICIES AND FEE SCHEDULES: Tammy Keezer with Macon County Public Health presented the Fiscal Year 2018-19 Billing and Collection Polices and Fee Schedules for the board's consideration. She noted the need for separate votes on the policy section and the fee schedules. She pointed out that the only change in the billing guide and collection policies from the previous year was the removal of a requirement to be a Macon County resident in order to receive certain services provided under federal programs. She requested approval of the billing guide and collection policies with that change, adding that the Board of Health had approved the document on August 28th. Upon a motion by Commissioner Gillespie, seconded by Commissioner Shields, the board voted unanimously to approve the document as presented, a copy of which is attached (Attachment 3) and is hereby made a part of these minutes. Ms. Keezer then reviewed the list of items for the department's fee schedule, a copy of which is also attached (Attachment 4) and is hereby made a part of these minutes. She explained that of the nine items on the list, the first four are new, the next four involve flu vaccines and the final one is the addition of a minor surgical procedure. These  Minutes 09.11.18 Page 5 of7    items were also approved by the Board of Health on August 28th, Upon a motion by Commissioner Gillespie, seconded by Commissioner Shields, the board voted unanimously to approve the new fee schedule as presented. Chairman Tate also recognized outgoing Public Health Director Jim Bruckner, who is retiring October 1, 2018, and asked that he come back to the October regular meeting for a formal recognition of his service to the county. PURCHASE OF IN-CAR AND BODY CAMERAS FOR SHERIFF'S DEPARTMENT: Sheriff Robert Holland told the board members that the in- car cameras in his department's vehicles are dilapidated. After discussing replacements for years, he said he reached out to state Rep. Kevin Corbin for help, and said the county has been awarded a $65,000 grant to purchase in- car and body cameras for the department. After further discussion, the Finance Director explained that she had prepared a budget amendment to appropriate the funds. Upon a motion by Commissioner Beale, seconded by Commissioner Gillespie, the board voted unanimously to accept the grant and to approve the budget amendment as presented. A copy of Budget Amendment Number 46 is attached (Attachment 5) and is hereby made a part of these  minutes.  RESOLUTION OF SUPPORT FOR SENATE BILL 711:  Commissioner  Gillespie requested the board's consideration of a resolution in support of Senate Bill 711, legislation that he said is aimed at protecting farmers from nuisance lawsuits. Following additional comments from Commissioner Gillespie and discussion among the board members, upon a motion by Commissioner Gillespie, seconded by Commissioner Beale, the board voted unanimously to approve the resolution as requested, a copy of which is attached (Attachment 6) and is hereby made a part of these minutes. CONSENT AGENDA: Upon a motion by Commissioner Higdon, seconded by Commissioner Gillespie, the board voted unanimously to approve the items on the consent agenda as follows: the following budget amendments: #38 for the Department of Social Services to allocate a $500 foster care donation and a $5,000 daycare subsidy allowance; #39 for Solid Waste to appropriate an insurance settlement of $5,368 for fence replacement following a vehicle accident at the Highlands Road Convenience Center; #40 for Solid Waste to appropriate an insurance settlement of $275 following a vehicle accident at the Highlands Road Convenience Center; #41 for the Transit Department to appropriate an insurance settlement of $1,814 for funds received for a Transit van; #42 for the Health Department to carry forward unexpended Tobacco Grant money in the amount of $90 from Fiscal Year 2017-18 to the current year; #43 for the Health Department to carry forward unexpended grant revenue in the amount of $1,146 from Fiscal Year 2017-18 to the current year; #44 for the Health Department to carry forward unexpended Evergreen  Minutes 09.11.18 Page 6 of7    Foundation grant money in the amount of $8,767 from Fiscal Year 2017-18 to the current year; #45 for a Special Appropriation to the Cullasaja Community Association to carry forward $11,622 in unexpended funds from Fiscal Year 2017-18 to the current year; (Copies of the amendments are attached); tax releases for the month of August in the amount of $9,075.88; monthly ad CLOSED SESSION: Upon a motion by Commissioner Gillespie, seconded by Commissioner Shields, the board voted unanimously to go into closed session at 8:17 p.m. for the purpose of discussing the acquisition of real property under NCGS 143-318.1100/5). At 8:29 p.m., upon a motion by Commissioner Higdon, seconded by Commissioner Beale, the board voted unanimously to come out of closed session and return to open session. No action was taken. RECESS: With no other business, at 8:30 p.m., upon a motion by Commissioner Higdon, seconded by Commissioner Shields, the board voted unanimously to recess the meeting until Tuesday, September 25, 2018 at 6:30 p.m. in order to hold a joint meeting with the Franklin Town Council and the Town of Highlands Board of Commissioners. The meeting will be held at the Old Edwards Inn Springhouse at 461 Spring Street in Highlands, NC.  valorem tax collections report (no action necessary).  Derek Roland  Jim Tate Board Chairman  Ex Officio Clerk to the Board  Minutes 09.11.18 Page 7 of7    MACON COUNTY BOARD OF COMMISSIONERS  CONTINUED SESSION SEPTEMBER 25, 2018 MINUTES  Chairman Tate reconvened the meeting at 6:30 p.m. at the Old Edwards Inn Springhouse at 461 Spring Street in Highlands, North Carolina as recessed from the September 11, 2018 regular meeting. All board members, with the exception of Commissioner Higdon, and the County Manager and the County Attorney were present. As this was a joint meeting with the Town of Highlands. Board of Commissioners and the Franklin Town Council, also present were Highlands Mayor Patrick Taylor, members of the Town of Highlands Board of Commissioners and town staff, along with Town of Franklin Mayor Bob Scott, Commissioner Beale made a motion to go into closed session to consult with the attorney to protect the attorney-client privilege as allowed under NCGS 143-318.11(0/3, but specifically related to a personnel matter involving the Macon County Public Health Center. The motion was seconded by Commissioner Beale made a motion to come out of closed session and return to open session, seconded by Commissioner Shields, and all favored. Commissioner Beale made a motion to approve the settlement agreement with Alyssa L. Roseman as presented by the County Attorney. Commissioner Gillespie seconded the motion, and the board voted 4-0 to approve the motion. The members of the three boards then discussed items of mutual interest and heard a presentation by Richard Delany, the president and managing director During the meeting, Chairman Tate and the County Attorney received notification from outgoing Macon County Public Health Director Jim Bruckner that the Macon County Board of Health had unanimously appointed Carmine Rocco as Interim Health Director, under terms and conditions as outlined by the County Attorney, a copy of which is attached (Attachment 1) and is hereby made a part of these minutes. Such appointment was subject to the Macon  members of the Franklin Town Council and town staff.  Commissioner Shields, and all favored.  of Old Edwards Inn and Spa.  Minutes 09.25.18 Page 1 of2    County Board of Health consulting with the Macon County Board of Commissioners regarding the same and the Macon County Board of Commissioners approving such appointment. The Macon County Board of Health did consult with the Macon County Board of Commissioners regarding the same through Chairman Tate. Upon a motion by Commissioner Beale, seconded by Commissioner Gillespie, the board voted 4-0 to approve the appointment of Carmine Rocco as the Interim Health Director for the Macon  County Health Department.  With no further business, the meeting was adjourned.  Derek Roland  Jim Tate Board Chairman  Ex Officio Clerk to the Board  Minutes 09.25.18 Page 2 of2    MACON COUNTY BOARD OF COMMISSIONERS  OCTOBER 9, 2018 MINUTES  Chairman Tate called the meeting to order at 6:00 p.m. and welcomed those in attendance. All Board Members, the County Manager, Deputy Clerk, Finance Director, County Attorney, members of the news media and interested citizens  were present. ANNOUNCEMENTS:  The County Manager announced that he was a new  father, and described his son as "the greatest blessing I've ever known," noting that his name is Judson Rufus Roland. Chairman Tate noted that former Macon County Health Director Jim Bruckner would not be in attendance as planned to receive recognition for his years of service to the county, but also pointed out that Interim Health Director Carmine Rocco was here and that the board would be introduced to him later in the meeting. The County Manager said that Cody Haven, who is in the Masters of Public Administration program at Western Carolina University, was in attendance, as Mr. Haven is "shadowing" the County Manager. Chairman Tate announced that Halloween MOMENT OF SILENCE: Chairman Tate asked those in attendance to observe PLEDGE TO THE FLAG: Led by Commissioner Higdon, the pledge to the flag PUBLIC HEARING ON ROAD NAMES/RANGES: Chairman Tate called the public hearing on the proposed names for new roads, to assign a range of road numbers in connection with the same, to consider requests for road name changes and to consider a change of range of numbers for certain roads to order at 6:03 pm and recognized Angie Kinsland, the county's 911 Addressing Coordinator. Ms. Kinsland said that the hearing had been posted and advertised as required. She pointed out that on one proposed road name change nine landowners favored it, two opposed it and one had yet to be heard from. However, she also noted that she had sent letters regarding the hearing date, and had incorrectly put October 8th instead of October 9th, The County Attorney told the board members that if they were concerned that people might  in the Park" would be held October 30th, not October 31st.  an moment of silence. was recited.  Minutes 10.09.18 Page 1 of7    have shown up the night before for a hearing that did not take place, then the board could take this particular road out of consideration and continue the public hearing to the November regular meeting, address it at that time, and instruct Ms. Kinsland to contact the affected individuals. "That might be the fairest thing to do," he said, adding that the commissioners can hear from those who are in attendance tonight. Chairman Tate agreed, and continued with the public hearing, noting that the board will hold action on the proposed renaming of Paul Walden Road to Bear Cub Trail until the November meeting. The continuation of the public hearing will apply to this one item only. He said three people had signed up to speak. Karen Reese said she had lived on Paul Walden Road for 16 years and that Mr. Walden developed the road. She said the two ladies who want the name changed are seasonal residents who do not receive mail there. She added that the couple who now live in the Walden house do not want the name changed, and read a letter from Jason and Melisa Woolf, a copy of which is attached (Attachment 1) and is hereby made a part of these minutes. Diana Pinner told the board she was one of those seasonal residents who wanted to change the name. A home owner for 15 years, she said she wanted the name changed to Bear Cub Trail in keeping with nearby Big Bear Pen. She said there is a "mama bear" who has taken up residence in the area and brings her cubs through. She then detailed her efforts to research the area, Mr. Walden and the road, and said that, "I wish we had been able to get everyone on board with this," adding she was "not trying to destroy history." Louise Royal, also a supporter of the name change, told the board that she was not a newcomer to the area but that her family had owned property here since the 1940s, and she talked about her experiences and the history of the area. Following additional comments from Ms. Royal, the County Attorney said that the public hearing could be closed with the exception of additional comments regarding Paul Walden Road and be continued to the November meeting for additional comment on this subject only. Chairman Tate closed the public hearing at 6:20 p.m., with the exception of Paul Walden Road, and continued it to Tuesday, November 13, 2018 at 6 p.m. in the commission boardroom. The County Attorney told the board that he had an amendment to the county's ordinance for the commissioners to consider, copies of which he distributed, and noted a line would need to be drawn through Paul Walden Road on Exhibit A to the amendment. With no further discussion, and upon a motion by Commissioner Shields, seconded by Commissioner Higdon, the board voted unanimously to approve the "October 9, 2018, Amendment to Macon County Road Naming and Numbering System Ordinance Heretofore Codified as Chapter 14 of the Macon County Code," a copy of which is attached PUBLIC HEARING ON MACON COUNTY COMMUNITY TRANSPORTATION PROGRAM APPLICATION: Chairman Tate called the public hearing on the Macon County Community Transportation Program Application to order at  (Attachment 2) and is hereby made a part of these minutes.  Minutes 10.09.18 Page 2 of7    6:31 p.m. and recognized Transit Director Kim Angel, who joined the meeting via telephone. She explained that the application consists of three different projects, Administrative, Capital (Vehicles and Other) and Operating, and that each grant request must be addressed individually and reflected in the minutes. Under the Administrative grant, the county's request is for $195,439, with Macon County to provide a 15 percent match of $29,316. She provided details on the administrative operation of the Transit service, and no one signed up to speak. Under the Capital grant, a total of $84,700 was requested, with a 10 percent match of $8,470 to come from the county. She explained how these funds are used to purchase vehicles and computers, and no one signed up to speak. Under the Operating grant, the request for $165,000 requires a 50 percent match, and Ms. Angel explained that the bulk of the match money comes from a variety of revenue sources, including fares. The total local share is $120,286, and she reminded the board that these figures are for Fiscal Year 2019-2020. Again, no one signed up to speak. Commissioner Tate offered one final opportunity for public comment, and there was none. He closed the public hearing at 6:37 p.m. Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve the "Public Transportation Program Resolution as presented, a copy of which is attached (Attachment 3) and is hereby made a PUBLIC COMMENT: Narelle Kirkland again voiced her request to have the gravel portions of the Little Tennessee River Greenway paved as a safety ADDITIONS, ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to make additions to and approve the agenda as To add consideration of a Satisfaction of Security document as the new  part of these minutes.  precaution.  adjusted, as follows:  Item 11(D) under New Business, per the County Attorney.  RECOGNITION OF JIM BRUCKNER: Chairman Tate, who serves as the board's liaison to the Macon County Board of Health, said that former Public Health Director Jim Bruckner "has been great to work with," and that the county was "blessed to have him here over 11 years." The board had planned to present Mr. Bruckner with a plaque in recognition of his service, but he could not attend the meeting. The County Attorney said that Mr. Bruckner had introduced county representatives to Carmine Rocco, who will serve as the Interim Health Director while the board of heath conducts a search for a full- time director. The County Attorney said that he had prepared a contract with Mr. Rocco that called for Mr. Rocco to work a "ceiling" of 32 hours per week, but Mr. Rocco had indicated a need to possibly work more hours if the board of  Minutes 10.09.18 Page 3 of7    health approved. Following further discussion, and upon a motion by Commissioner Shields, seconded by Commissioner Beale, the board voted unanimously to allow Mr. Rocco to exceed the 32-hour weekly limit in the contract, if needed. Mr. Rocco was recognized, and said he had lived in North Carolina since 1987 and had worked in public health in several counties. He said he had received a "warm, welcoming feeling from everyone I've met," adding that there is "an excellent level of service here." He told the board he would help find a qualified replacement for Mr. Bruckner and planned to "make RESOLUTION REGARDING POST TRAUMATIC STRESS DISORDER (PTSD) AWARENESS DAY: Commissioner Shields recognized Rick Norton, who requested that the board approve a resolution designating October 27, 2018 as Macon County Post Traumatic Stress Disorder (PTSD) Awareness Day. Mr. Norton said that some 20 veterans per day commit suicide in the United States. He went on to outline how he had been contacted by a veterans group in Buncombe County about the "Brothers Like These" project, which is a staged reading of writings by Vietnam veterans. Mr. Norton said these readings have helped some veterans to "open the box in their minds and get those bad feelings out." One of these readings is scheduled for the Franklin Fine Arts Center on October 27th, he said. He asked the board to approve the resolution as presented, which the County Manager read into the record. Upon a motion by Commissioner Shields, seconded by Commissioner Beale, the board voted unanimously to approve "A Resolution of the Macon County Board of Commissioners = Post-Traumatic Stress Disorder (PTSD) Awareness Day," a copy of which is attached (Attachment 4) and is hereby made a part of these HEARTS FOR FAMILIES LEADERSHIP SEMINAR: Cindy Cavender with the Franklin Chamber of Commerce reminded the board that she had appeared before them two months earlier seeking the county's sponsorship of a Hearts for Families leadership seminar. The County Attorney pointed out that he had searched "high and low" for a statute that would allow the county to co-sponsor the event, but could not find one. Instead of a sponsorship, Ms. Cavender suggested that county department heads and others could be invited to attend. The County Manger said that department heads had been notified of the opportunity and if they see it as valuable, they can use training funds to participate. Bruce Ferguson with Hearts for Families gave the board an overview of the seminar featuring Dr. Fred Toke, which will be held on November 9th and again on November 16th in Franklin. No action was taken. ALEX MOUNTAIN COMMUNICATIONS SITE LEASE: Emergency Services Director Warren Cabe told the board he was seeking their approval of a lease agreement for an emergency communications site co-located with Georgia  things better than I found them."  minutes.  Minutes 10.09.18 Page 4 of7    Power at its Alex Mountain site in Sky Valley, Georgia. He explained the benefits of the agreement, as this site will transmit in a northerly direction and will provide better communications for the fire departments in Scaly Mountain (which serves as Sky Valley's volunteer fire department), Highlands and Otto. He said if the board approves the agreement tonight, it will be contingent upon Georgia Power's concurrence. The County Attorney said the lease agreement was "in very good shape when I got it," explaining that language needed to be added about public records along with a pre-audit certificate for the Finance Director to approve. He said he anticipated any other changes by Georgia Power to be minor, noting that for the term of the lease the cost to the county was $1. He recommended that the board approve the document, subject to changes by the power company, and authorize either Chairman Tate or the County Manager to execute it, describing the agreement as "almost a gift." Upon a motion by Commissioner Higdon, seconded by Commissioner Gillespie, the board voted unanimously to approve the lease agreement with the conditions noted by the County Attorney. A draft copy of the agreement is attached (Attachment 5) and is hereby made a part of these minutes. BID FOR SHERIFF'S DEPARTMENT VEHICLES: The Finance Director gave an overview of the bid process for three new patrol vehicles for the Sheriff's Department. She said the invitation to bid for the SUV-type vehicles was advertised and also sent directly to five dealers. There were three responses, and the low bid was submitted by Ilderton Dodge Chrysler Jeep Ram for three Dodge Durangos at $29,620 each for a total of $88,860. A copy of the bid tab is attached (Attachment 5) and is hereby made a part of these minutes. The Finance Director said the low bid came from a dealer in High Point, NC. This led to questions from the board about the lack of bids from the local dealerships and a lengthy discussion followed. Commissioner Gillespie voiced his concern that the county is "getting year old vehicles left on the lot." The County Attorney said the bid process was followed correctly and that the only legal requirement is notice in the newspaper. Commissioner Gillespie said he was not implying that the county didn't follow the correct process. The County Attorney said that the state statute does not allow for a "local preference." The Finance Director said that she would ensure that all of the Franklin dealerships would be on the bid invitation list. The County Attorney said the board must have a strong reason to reject the bids, and it cannot be to prefer a local vendor. Commissioner Shields and Commissioner Gillespie considered bidding for 2019 models versus the 2018 ones in the current bid, and there was discussion about rejecting the current bid and readvertising. Commissioner Higdon said the county should notify the three local dealerships out of courtesy. Then the discussion turned to the difference in law enforcement equipment issues if the county chose to seek 2019 models. Commissioner Shields made a motion to award the bid as presented, and Commissioner Higdon seconded the motion. During further discussion,  Minutes 10.09.18 Page 5 of7    Commissioner Gillespie said he would vote against the motion "because we're awarding a bid based on price for vehicles left over on their yard." The board voted 4-1 to award the bid, with Commissioner Gillespie opposing. SPACE NEEDS ANALYSIS: The County Manager outlined the Request For Qualitications (RFQ) process for the space needs analysis, which he said works in concert with the county's Capital Improvement Program (CIP). A total of six firms responded to the RFQ, he said, adding that he, the Finance Director and Planning, Permitting and Development Director Jack Morgan reviewed each of the firms based on 13 criteria and gave each an overall score. The County Manager said the difference between the top two firms on the scoresheet was two points, sO representatives from each were interviewed by the panel. He said the recommendation to the board was to select Moseley Architects to do the analysis and to authorize him to enter into contract negotiations with the firm. Commissioner Beale asked why Moseley was seen as the superior choice, and the County Manager said it was due to the planning component of their work that set them apart. Commissioner Higdon made a motion to authorize the County Manager to pursue a proposed contract with Moseley Architects for the space needs analysis. The County Manager reported that the initial timeline for the project could be an issue, as Moseley representatives are looking at six to eight months to complete the analysis versus the four months the county was considering. The County Manager told the board that the document would be available before the completion of next year's budget. Commissioner Shields seconded the motion, and it was unanimously approved. SATISFACTION OF SECURITY INSTRUMENT: Following an explanation by the County Attorney, and upon a motion by Commissioner Higdon, seconded by Commissioner Gillespie, the board voted unanimously to approve a Satisfaction of Security Instrument for Kathryn W. Hurst stemming from a housing rehabilitation project. A copy of the instrument is attached CONSENT AGENDA: Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve the items on the consent agenda as follows: the minutes of the July 10, 2018 regular meeting, the August 14, 2018 regular meeting and the August 28, 2018 special meeting; the following budget amendments: #58 for the Health Department to allocate $35,000 in new grant money from the Community Foundation of WNC; #59 for the Department of Social Services to allocate $1,326 in additional SHIPP funds; #60 for Solid Waste to move $47,079 from fund balance for a forklift that was ordered but could not be delivered by June 30, 2018; #61 for Solid Waste to move $1,073 from an insurance settlement into the appropriate line item; #62 for Maintenance to allocate $366 from an insurance settlement for the Hudson Library; #63 for the Sheriff's Department to allocate $8,944  (Attachment 6) and is hereby made a part of these minutes.  Minutes 10.09.18 Page 6 of7    from an insurance settlement for a patrol car; #64 for Social Services to appropriate a $9,900 donation from BCBS for home delivered meals; #65 for the Housing Department to adjust the LIHEAP and HARRP budgets due to a decrease in funding from the original amount of $113,572 to $81,452; #66 for Transit to allocate additional revenue of $11,087 from state ROAP funds (Copies of the amendments are attached); tax releases for the month of September in the amount of $1,429.25; monthly ad valorem tax collections APPOINTMENTS: (1) Library Board: Karen Wallace with Macon County Library reported that Dennis Sanders has resigned from the Macon County Library Board of Trustees. Bill Dyar has expressed interest in Mr. Sanders' seat on the board and submitted an application for the board's consideration. Upon a motion by Commissioner Higdon, seconded by Commissioner Beale, the board voted unanimously to appoint Mr. Dyar to fill the unexpired term held by ADJOURN: With no other business, at 7:59 p.m., upon a motion by Commissioner Higdon, seconded by Commissioner Beale, the board voted  report (no action necessary).  Mr. Sanders, which ends March 14, 2019.  unanimously to adjourn.  Derek Roland  Jim Tate Board Chairman  Ex Officio Clerk to the Board  Minutes 10.09.18 Page 7 of7    MAÇON COUNTY BUDGET AMENDMENT AMENDMENT# DEPARTMENT EXPLANATION ACCOUNT  74  11-4370  MOVING MONIES BACK1 TO DONATION ACCOUNT  DESCRIPTION  INCREASE DECREASE $ 1,100.00 $ 100.00 $ 1,000.00  114370 575055 DONATIONS/GIFTS 113850 445807 DONATIONS EMS 113840 417900 FUND BALANCE APPROPRIATIONS  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER APPROVED & ENTERED ON MINUTES DATED  Rhau  ACTIONE BY BOARD OF COMMISSIONERS M/13/ mecins  CLERK    MACON COUNTYBUDGET AMENDMENI AMENDMENT# DEPARTMENT EXPLANATION ACCOUNT  75  11-4370  MOVING MONIES BACKTO DONATION. AÇCOUNT  DESCRIPTION  INCREASE DECREASE $ 2,620.00 $ 500.00 $ 3,000.00 3,880.00 10,000.0  114370 569502 CAPITAL EQUIPMENT 114370 556501 VEHICLE SUPPLIES 114370 555106 CONTRACTED! SERVICES 114370 559700 NON CAPITAL EQUIPMENT 113850 445200 SPECIAL GIFTS & GRANTS  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BYF FINANCE OFFICER APPROVEDI BY COUNTY MANAGER APPROVED & ENTERED ON MINUTES DATED  ACTION BY BOARD OF COMMISSIONERS 1/13/78 hlebing  CLERK    MACONICOUNINBUDOHIAMENDMIEAND AMENDMENDDE p FROME BINKANNIGE DBRIMENUE:  0,t86620B  SOOHANISERMIGES DESCRIRUON  BBIANAUONE oxexCAOBontoNt 9U3501488925 HOSIBR(CARE GENBRAL 053567619 MOMIRCARBCHNERAE  INICREASE DECREASE  300 400  REOURSIEDBYDHADHPARIMENDHEAD RECOMMENDEDIBYEMANCEOREGER APPROVEDBYACOUNIMAMANAGER ACTONIPKEOARDORCOMMISSONER: APPROVEDANDENDENTEREDONMANUTESDATED  21  Manbns  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENTE 71 DEPARTMENT: HEALTH EXPLANATION:  Received new grant monies (Mission Hospital Foundation Grant).  Need to increase budget in expenditures and revenue.  ACCOUNT 115128-555123 113511-438559  DESCRIPTION  INCREASE  DECREASE  Mission Hospital Foundation Grant-Local Mission Hospital Foundation Grant-Local  40,000 40,000  REQUESTED BY DEPARTMENTH HEAD &  RECOMMENDED BY FINANCEOFFICER Bumehae  APPROVED BY COUNTY MANAGER  ACTION BY BOARDOF COMMISSIONERS 113lg meebins  APPROVED AND ENTERED ON MINUTES DATED  CLERK    MACONO COUNTY BUDGET AMENDMENT  AMENDMENT# DEPARTMENT: HEALTH EXPLANATION:  18  Received new grant monies (Appalachian Regional Commission Grant).  Need to increase budget in expenditures and revenue.  ACCOUNT 115128-555122 113511-426009  DESCRIPTION  INCREASE  DECREASE  Appalachian Regional Comm Federal Appalachian Regional Comm - Federal  873,930 873,930  REQUESTED BY DEPARTMENTHEAD.   RECOMMENDED BY FINANCE OFFICER Barnehie  APPROVED BY COUNTYMANAGER  ACTIONE BY BOABDOFCOMMISIONERS 4f3/ mteting  APPROVED AND ENTEREDONI MINUTES DATED  CLERK    MACON COUMYBUOGF/AMROMYO  AMENDMENT# DEPARTMENT EXPLANATION ACCOUNT  114377 REPAIR FIRE SERVICES TRUCK  DESCRIPTION  INCREASE DECREASE $ 1,053.00 $ 1,053.00  113839 485000 INSURANCE 114377 556503 VEHICLE REPAIRS & MAINT.  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTION BYE BOARD OF COMMISSIONERS APPROVED & ENTERED ON MINUTES DATED  MaDalz 14/13/19 meting  CLERK    MACON ÇOUNTY BUDGET AMENDMENT  AMENDMENT: # DEPARTMENT: HEALTH EXPLANATION:  80  Received new grant monies (Opioid Consortium Grant).  Need to increase budget in expenditures and revenue.  ACCOUNT 115128-555124 113511-426010  DESCRIPTION Opioid Consortium Federal Opioid Consortium - Federal  INCREASE  DECREASE  39,200 39,200  REQUESTED BYJ DEPARTMENTI HEAD S  RECOMMENDED BY FINANCEOFFICER Buabl  APPROVED! BY COUNTY MANAGER  ACTION BY BOABDOECOMMISSONERS uha18 mertny  APPROVED AND ENTEREDONI MINUTES DATED  CLERK    MACON COUNTY BUDGET AMENDMENT  Date:  10/25/2018  AMENDMENTE DEPARTMENT: HEALTH  81  EXPLANATION: Need to roll unexpended grant money to current FY.  ACCOUNT 113840-417900 115144-565013 115144-565014  DESCRIPTION Fund Balance Appropriated Adult Health- Zonta Women's Health Adult Health- Zonta Comm. Care Clinic  INCREASE $ 3,138.00 $ 2,277.00 $ 861.00  DECREASE  REQUESTED BY DEPARTMENTI HEAD  RECOMMENDED BY FINANCEOFFICER Mavnhal  APPROVED BY COUNTYI MANAGER  ACTION BY BOARDOF COMMISSIONERS uis/is muhy  APPROVED AND ENTERED ON MINUTES DATED  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENT! DEPARTMENT: HEALTH EXPLANATION:  83  Need to carry forward funds in order to refund an overpayment from the  Community Health Grant Foundation.  ACCOUNT 113840-417900 119900-558905  DESCRIPTION Fund Balance Appropriated Refunds  INCREASE  DECREASE  3798 3798  REQUESTED BY DEPARIMENTHEAD  9D  RECOMMENDED BY FINANCE OFFICER Keunebea  APPROVED BY COUNTY MANAGER  ACTION BY BOARDOF COMMISSIONERS ulishs meetly  APPROVED AND ENTEREDONI MINUTES DATED  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENT# FROM: FINANCE DEPARTMENT: TRANSIT  83  EXPLANATION: Complete FareCard project with Regional Partners and finish MCT fleet parking lot (move to other side of facility)  ACCOUNT 11-3570-4351-31 11-3570-4351-28 11-3570-4351-08 11-3840-4179-00 11-4935-5560-05 11-4935-5695-06  DESCRIPTION ADTAP VTCLI PARTNERS CTP-CAPITAL FUND BALANCE COMPUTER SUPPLIES CAPITAL IMPROVEMENTS  INCREASE DECREASE $ 182,249.00 $ 39,520.00 $ 35,595.00 $ 9,997.00 $227,811.00 $ 39,550.00  in Cergel Bpmmahe  REQUESTED BY DEPARTMENT HEAD: RECOMMENDED BY FINANCE OFFICER: APPROVED BY COUNTY MANAGER:  ACTION BY BOARD OF COMMISSIONERS: naly mebirg -  APPROVED AND ENTERED ON MUNIS DATED:  CLERK:    Macon County Tax Office 51 West Main Street Franklin, NC 28734  Phone: (828)349-2149 Fax: (828)349-2564 mcdowelmacomcorg  TO: FROM: DATE: RE:  MACON COUNTY COMMISSIONERS Macon County Tax Office Teresa McDowell, Tax Collections Supervisor November 5, 2018 Releases  Attached please. find the report of releases for real estate that require your approval in orderto continue with the process of releasing these amounts from the tax accounts. Please feel free to contact mei ify you should have any questions regarding these transactions. The report of releases formatted in  alphabetical order is attached. AMOUNT OF RELEASES FOR OCTOBER, 2018:  $2,086.12    Tax Collections 11/01/18 Group Number REL*18*10 Seg Date Account Taxbill Nbr Number Number 10/03/18 7774 18A6577652615 CARRION, WILLIAM & SUSAN CODY'S 10/18/18 22558 18A22558.12 FRANKLIN LANES 8 10/18/18 119670 18A119670.07 GTP INFRASTRUCTURE I LLC 10/18/18 119670 17A119670.07 GTP 10/18/18 68754 18A68754.01 HERNANDEZ, SANTIAGO 10/18/18 106562 18A106562. 03 KIDD, JAMES H 11 10/24/18 37922 18A6582447344 MCCALL, LOENELLA 10/18/18 127823 17A127823.03 MORRISON, DICK 10/18/18 127823 18A127823.03  Detail Transactions by Group  RTC020303 Page  Effective Date 10/03/18  Tax Transaction Code Amount G01 80.62- F07 23.30- GO1 163.16- 163.16- 0.00 F01 25.48- G01 116.73- 116.73- 0.00 F01 18.23- G01 488.59- 444.17- 44.42- F03 90.99- GO1 488.59- 444.17- 44.42- F03 90.99- G01 12.56- PO1 1.96- LO1 95.00- 109.52- G01 4.56- FO1 0.71- L01 95.00- 100.27- G01 87.25- F03 16.25- GO1 18.43- F04 2.84- 21.27- G01 16.77- F04 2.58-  Levy Penalty Addl Interest Discnt Trn Check Trans Rev Amount Amount Chgs Amount Amount Cde Number Descriptn  B0.62- 0.00 23.30- 0.00 25.48- 0.00 18.23- 0.00 82.72- 8.27- 82.72- 8.27- 12.56- 0.00 1.96- 0.00 4.56- 0.00 0.71- 0.00 87.25- 0.00 16.25- 0.00 18.43- 0.00 2.84- 0.00 16.77- 0.00 2.58- 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  103.92- 103.92- 0.00 0.00 0.00 0.00 R CLERICA 188.64- 188.64- 0.00 0.00 0.00 0.00 R CLERICA 134.96- 134.96- 0.00 0.00 0.00 0.00 R CLERICA 579.58- 526.89- 52.69- 0.00 0.00 0.00 R CLERICA 579.58- 526.89- 52.69- 0.00 0.00 0.00 R CLERICA  2 10/11/18 113113  LIC  I LLC  0.00 95.00- 0.00 14.52- 0,00 95.00- 0.00 0.00 R CLERICA 0.00 95.00- 0.00 5.27- 0.00 95.00- 0.00 0.00 R CLERICA  103.50- 103.50- 0.00 0.00 0.00 0.00 R CLEARIC  21.27- 0.00 0.00 0.00 0.00 R CLERICL    Tax Collections 11/01/18 Group Number REL*18*10 Seq Date Account Taxbill Nbr 13 10/31/18 139506 18A139506.03 12 10/24/18 68042 10 10/24/18 99409  Detail Transactions by Group Abatement Tax Transaction Code 19.35- LO1 95.00- 95.00- G01 40.53- F01 6.33- LEASING 46.86- G01 2.79- F08 0.88- 3.67- 52.71- 90.99- 107.24- 2.84- 2.58- 23.30- 0.88- 285.00-  RTC020303 Page  Effective Date 10/03/18 Discnt Trn Check Trans Rev  Levy Penalty Addl  Number Number MORRISON, DICK POKORNY, ALLEN WELIS PARGO WOODY, JAMES DII  Amount Amount Chgs Amount Amount Cde Number Descriptn 19.35- 0.00 0.00 0.00 0.00 R CLERICA 0.00 95.00- 0.00 0.00 0.00 95.00- 0.00 0.00 R CLERICA 46.86- 0.00 0.00 0.00 0.00 R CLEARIC 3.67- 0.00 0.00 0.00 0.00 R CLERICA 52.71- 0.00 0.00 0.00 0.00 82.72- 8.27- 0.00 0.00 0.00 98.97- 8.27- 0.00 0.00 0.00 2.84- 0.00 0.00 0.00 0.00 2.58- 0.00 0.00 0.00 0.00 23.30- 0.00 0.00 0.00 0.00 0.88- 0.00 0.00 0.00 0.00 0.00 0.00 265.00- 0.00 0.00  40.53- 0.00 6.33- 0.00 2.79- 0,00 0.88- 0.00  0.00 0.00 0.00 0.00  Tax Code Totals P01*18- FR FIRE F03*17- OTTO PR P03*18- OTTO FR F04*17- CULL FR F04*18- CULL FR F07*18- BT FIRE F08*18- COWEE FR G01*17- GEN TAX L01*18- RES PEE Total for Group RBL*18*10 Cycle A  507.02- 462.60- 44.42- 0.00 0.00 0.00 2086.12- 1695.74- 105.38-285.00- 0.00 0.00  G01*18- GEN TAX 1013.56- 969.14- 44.42- 0.00 0.00 0.00  Totals By Tax Cycle  Current Delinquent 1485.27- 600.85-    WMlacon Counly  ON COUN  Macon County 2019 Holiday Schedule  Holiday New Year's Day Martin Luther King, Jr. Birthday Good Friday Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Christmas  Observance Date January 1, 2019 January 21, 2019 April 19, 2019 May 27, 2019 July 4, 2019 September 2, 2019 November 11, 2019 November 28 & 29,2019 December 24, 258 & 26, 2019  Day of Week Tuesday Monday Friday Monday Thursday Monday Monday Thursday/Friday Tuesday. Wednesday, Thursday  NOTE: Follows 2019 Office of State Human Resources holiday schedule.  MACON COUNTY COURTHOUSE. ANNEX PHONE 828-349-2000  5WESTI MAIN: STREET  FRANKLIN, NORTH CAROLINA28734  FAX: 828-349-2400    MACONO COUNTYM MONTHLY ADV VALOREMT TAXCOLLECTIONSF REPORT Oct-18 Beginning Levy MonthtoD Date Balance Added GeneralTax FireD Districts landfillUserfee 1585329.42 Totals Beginning lewy Yeart toDate Balance Added GeneralT Tax Firel Districts landflly User Fee Totals  less Less Equals  Gross  Less  Outstanding  Releases Write-Offs Adjlevy Payments Refunds Misc Dr/Cr NetP Payments Balance  15179930.78 571082.93 -1156.15  -7 15749850.56 -1817605.66 5609.1 352.87 -1811643.69 13938206.87  1951689.78 103426.57 -83.1 -1.13 2055032.12 -232558.79  0 76.17 -232482.62 1822549.5 95 196937.52 1388201.36  -190 -0.54 1585138.88 -197032.52  0 Gross Less -1434505.02 andd deferredtaxesa asof1 10/31/18  18716949.98 674509.5 -1429.25 8.67 19390021.56 2247196.97 5609.1 524.04 -2241063.83 17148957.73  Less Less Equals 27123536.57 -25617.76 1186.77 3259942.59 3582.43 180.11  Outstanding Collection Balance Percentage  Releases Write- Offs Adilevy Payments Refunds Mise Dr/Cr Net  -13205659.19 41097.63 6036.3 39 -13158525.17 13938206.87 48.56  874.47 -1433630.55 1822549.5 44.03 665 -1164060.32 1388201.36 45.61  2553410 -1140 -8.32 2552261.68 -1164725.32  32936889.16 -30340.19 -1375.2 32905173.77 15804889.53 41097.63 7575.86 15756216.04 17148957.73 47.88  Thec CollectionR Rateis 48.56%0 collectedo on 20188 generaltaxes, lateli listing penalties. ascomparedto 48.01%0 on2 20171 taxes asofi 10/31/17.    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: November 13, 2018 DEPARTMENT/AGENCY:  Governing Board  SUBJECTMATTER Appointments COMMENTS/RECOMMENDATION:  A. Highlands Tourism Development Commission Per Bob Kieltyka, the board is requested to consider Travis Brooks, the manager of the Lakeside Restaurant, for appointment to the Highlands Tourism Development Commissioner (TDC) as an at-large member, fulfilling the unexpired term ofLaura Huerta, who is unable to complete her term on  the TDC.  Attachments Agenda Item 13(A)  X Yes  No