MACON COUNTY BOARD OF COMMISSIONERS  CONTINUED SESSION DECEMBER 3, 2018 MINUTES  Chairman Tate reconvened the meeting at 6:01 p.m. in the commission boardroom as recessed from the November 13, 2018 regular meeting. All board members (with the exception of Commissioner Gillespie), the County Manager, Deputy Clerk, Finance Director, County Attorney, members of the news media Senior Resident Superior Court Judge William Coward individually administered the oath of office to the re-elected members of the board - Ronnie D. Beale, Gary Shields, and James Phil Tate. Copies of each member's executed oath of office are attached (Attachments 1, 2 and 3, respectively) and As per the board's rules of procedure, the County Manager then called the meeting back to order at 6:10 p.m. and immediately opened the floor for Commissioner Tate, and Commissioner Shields seconded the motion. There were no other nominations. The board voted 4-0 to approve the motion, and Before opening the floor for nominations for vice-chair, Chairman Tate noted that Commissioner Gillespie was out of town on business and could not attend the meeting. Chairman Tate then asked for nominations for vice-chair, and Commissioner Shields nominated Commissioner Beale. Chairman Tate seconded the motion. There were no other nominations. The board voted 4-0 Before proceeding with the agenda, Chairman Tate said he had added one item to the agenda, a report from the County Manager regarding inclement weather policies, given the forecasted weather conditions for the coming weekend. The board then examined the official bonds for public officials of the county, including the county finance officer, tax collector, register of deeds and sheriff.  and interested citizens were present.  are hereby made a part of these minutes.  nominations for chair of the board.  Commissioner Beale nominated  the County Manager returned the gavel to Chairman Tate.  to approve the motion.  Minutes 12.03.18 Page 1 ( of3    After doing SO, and after hearing brief remarks by the County Attorney, upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted 4-0 to approve a resolution regarding Examination of Official Bonds for Public Officials of Macon County," a copy of which is attached (Attachment 4) and, along with supporting documentation, is hereby made a part of these Chairman Tate read for the record the board's schedule of regular meetings for 2019, which will continue to be held on the second Tuesday of each month beginning at 6 p.m. in the commission boardroom on the third floor of the Macon County Courthouse. The County Attorney said since this represents a continuation of the board's current schedule, a vote to approve the 2019 schedule was not necessary. No action was taken; however, a copy of the 2019 schedule is attached (Attachment 5) and is hereby made a part of these The County Manager distributed and went over copies of a document entitled "Macon County Adverse Weather Information," a copy of which is attached (Attachment 6) and is hereby made a part of these minutes. He presented an overview of local soverment/edlucation offices, their respective office closure policy, and the "essential positions" that must report to work in the event of inclement weather. He also reviewed information regarding power outages, Department of Social Services (DSS) heating assistance programs, other heating programs, food assistance, homeless assistance, veterans' services, Macon County Transit operations and the county's Community Resource Center, which is housed at the Crawford Senior Center on Wayah Street. He also read from an e-mail from Bob Bourke with Macon New Beginnings, which notes, in part, that, "Macon County has no homeless shelters. However, Macon New Beginnings offers motel accommodations (subject to availability) to anyone, all year round (cold and warm weather), who is currently experiencing homelessness or at-risk homelessness and would not otherwise have a safe, warm place to stay." He also noted that the agency works routinely with county and town first responders, Angel Medical Center, area churches, county agencies and others to help those in need. The County Manager asked Emergency Services Director Warren Cabe to address the issue of shelters, and Mr. Cabe responded that an emergency or disaster would be declared before the county opens a shelter, which would then be operated under American Red Cross guidelines. "We don't do this on a whim," he said, explaining the need to work in conjunction with various other agencies before doing SO. No action was  minutes.  minutes.  necessary.  Minutes 12.03.18 Page 2 of3    At 6:26 p.m., with no other business and upon a motion by Commissioner Beale, seconded by Commissioner Higdon, the board voted 4-0 to adjourn.  Derek Roland  Jim Tate Board Chairman  Ex Officio Clerk to the Board  Minutes 12.03.18 Page 3 of3