Town of Robbinsville Regular Meeting Minutes August7,2019  A regular Town of Robbinsville Meeting was called to order by Mayor Steve Hooper at 1:00 PM at the  Town Hall on August 7,2019.  Council present: Brian. Johnson, Shaun. Adams Council present via phone: Debbie Beasley  Others present: Steve Hooper, Mayor; Ellen Davis, Town Attorney; Sonya Webster, Finance Director; Shari Birchfield, Town Clerk; Wanda Austin, NCDOT; Joseph Jones, Graham County Sheriff; Jack Brooms, Approval of meeting minutes for. July 3, 2019. tabled, since Brian Johnson did not attend the. July 3,2019 meeting he was unable to vote. When Debbie Beasley. joined the meeting Shaun Adams made a motion to acceptthe. July3, 2019 meeting minutes. Debbie Beasley seconded the motion. Motion passed. Brian Johnson made a motion to add purchase of maintenance vehicle to the Agenda as item #18. Shaun Adams seconded the motion. Motion passed. Brian Johnson made a motion to add Downtown Historic work session to the Agenda asi item #19. Shaun Adams seconded the motion. Vote unanimous.  citizen; Kenneth Cody, citizen; Randall Phillips, citizen  Old Business:  The Board tabled the County garbage fees.  Attorney Davis suggested that the Board add the Board procedures review to a work: session. The Board Brian Johnson made a motion to get three bids for the Snider Circle culvert and bring back to the next  tabled the discussion.  Board meeting. Shaun Adams seconded the motion. Vote unanimous. The Mayor discussed the Morphew Street drainage issue. Johnson seconded the motion. Motion passed.  Shaun Adams made a motion to allow Debbie Beasley to join the meeting via phone at 1:15 PM. Brian Brian Johnson made a motion for the Town to comply with the Resolution of Intent for Single Meters approved by the Board on August 1, 2018. The Attorney will assist Shari Birchfield with a certified letter Shaun Adams made a motion to add Clerk to the Board to the Agenda as item #20. Debbie Beasley  toa all property owners. Shaun Adams seconded the motion. Vote unanimous. seconded the motion. BrianJohnson voted against the motion. Motion passed 2-1.  Page 1of4    New Business: unanimous.  Shaun Adams made a motion to open public comment. Brian Johnson seconded the motion. Vote Wanda Austin, NCDOT Project Development Engineer, updated the Board on the Corridor K project. Debbie Beasley made a motion to send a support letter to NCDOT concerning this project. Brian. Johnson seconded the motion. Shaun Adams voted against, he said he would need more information. Motion Sheriff Joseph. Jones discussed gambling machine issues within the Town. The Town Attorney will look Randall Phillips asked if the Sheriff patrols the Town. The Mayor stated that they do since it is within Shaun Adams made a motion to close public comment. Brian Johnson seconded the motion. Vote Mayor Hooper requested to leave the meeting concerning a family emergency at 1:40 PM. Brian Johnson made a motion to excuse the Mayor. Shaun Adams seconded the motion. Vote unanimous. Shaun Adams made a motion to allow the one bill for Burchfield Contracting, LLC at 44 Tapoco Road. (in reference to the Resolution of Intent for Single Meters) Brian Johnson seconded the motion. Vote Brian. Johnson made a motion to allow the one bill for Teresa Garland at 39 Gordan Street. (in reference to the Resolution of Intent for Single Meters) Shaun Adams seconded the motion. Vote unanimous. Brian Johnson made a motion to allow the one bill for Mountain Ivy, Inc. at 62 Tapoco Road. (in reference to the Resolution of Intent for Single Meters) Shaun Adams seconded the motion. Vote Shaun Adams made a motion to allow the one bill for Mary Griffin at 37 Griffin Drive. (in reference to the Resolution of Intent for Single Meters) Brian. Johnson seconded the motion. Vote unanimous. Brian Johnson made a motion to reimburse Edna Phillips for $935.20 sewer line fees, which the Contractor did not connect during a past construction. project. Debbie Beasley seconded the motion. The Quarterback Club requested that the Town volunteer for the concession stand at the November 1, 2019 Robbinsville High School football game from 5:30 PM to 8:30 PM. Brian. Johnson stated the Town Debbie Beasley made a motion to purchase 1/8 page advertisement for Pigskin, Mountain Hoops, and' Spring Sports with the Graham Star. Brian. Johnson seconded the motion. Vote unanimous.  passed 2-1.  into the options fort the Town. Graham County. unanimous.  unanimous.  unanimous.  Vote unanimous.  would try to get the 4-5 volunteers needed.  Page 2of4    Brian. Johnson made a motion to continue accepting the DSS payment approval as guaranteed payrment.  Shaun Adams seconded the motion. Vote unanimous.  The Board would like to make no changes to the Town's leak credit policy at this time. The Board would like to bring the uniform contract back to the next Board meeting.  The Finance Director presented the 6/30/19 Budget VS Actual to the Board. The Finance Director presented a bank account comparison: from 6/30/18 to 6/30/19. Brian. Johnson made a motion to accept the audit contract from Ray, Bumgarner, Kingshill & Assoc., PA. He recommends that the Town send out RFP's in December for the next year. Debbie Beasley seconded the motion. Vote unanimous. The Finance Director presented the Resolution and the Capital Project Ordinance for the Tallulah Creek Water Treatment Plant Improvements. Debbie Beasley made a motion to approve the Resolution and  the Capital Project Ordinance. Brian. Johnson seconded the motion. Vote unanimous.  The streetlight for Pete Brown was tabled until the next meeting. Old Knight Street Lab was tabled until the next meeting. Shaun Adams seconded the motion. Vote unanimous.  Debbie Beasley made a motion to put in a 6" sewer tap for the Graham County Community Building. The Board decided to bring three quotes fora a new maintenance vehicle to the next Board meeting. Shaun Adams made a motion to make Shari Birchfield the Deputy Clerk. She will be responsible for meeting minutes, agendas, notifying the Board and the paper of all Board meetings. Brian Johnson asked if they plan to close the office sO that Sonya Webster, Finance Director/Clerk to the Board will be able to attend the Board meetings. Shaun Adams stated that the Finance Director/Clerk toi the Board did not need to be at the Board Meetings and can stay in the office during the meetings to collect water payments and answer phones. Debbie Beasley seconded the motion. Brian Johnson voted against. Brian Johnson made a motion to go into closed session at 2:20 PM. Shaun Adams seconded the motion. The Board came out of closed session at 2:35 PM. Shaun Adams made a motion to hire Farron Jenkins for the Maintenance Worker 1 position. Debbie Beasley seconded the motion. Brian Johnson voted against. Motion passed 2-1. Pending a pre-employment drug screening he will begin his 90-day Brian Johnson made a motion to adjourn the meeting at 2:39 PM. Shaun Adams seconded the motion.  Motion passed 2-1. Vote unanimous.  probationary period at $10 an hour.  Vote unanimous.  Page 3 of4    S Stevel Hooper, Majpr  BriamJohnson, Council Member  R  aMiBpaoes BLAL  Debbie Beasley, Council Member  Shaun Adams, Council Member  ATTEST:  Syulder Sonya Webster, Clerk to the Board  Page 4 of4