River Bend Town Council Work Session Minutes June 8, 2023 Town Hall 7:00 p.m. Mayor John Kirkland James Castranova Brian Leonard Barbara Maurer Buddy Sheffield Jeff Weaver Delane Jackson Kristie Nobles Dave Baxter  Present Council Members:  Town Manager: Town Clerk: Town Attorney:  Members of the Public Present: 33 Bend Town Hall with a quorum present. ADDITIONSIDELETIONS TO AGENDA  CALL TO ORDER  Mayor Kirkland called the meeting to order at 7:00 p.m. on Thursday, June 8, 2023, at the River Councilman Castranova statedt that he would like to addt toi the agenda ac discussion and a possible motion on the issue of tree harvesting on the 100 acres. He stated he would specifically like to ask the Town Attorney to provide a written opinion regarding whether the 100 acres is grandfathered in from complying with the Tree Preservation Ordinance and what provisions are enforceable. The Mayor asked if Councilman Castranova had any documents for the Council and he stated that he had provided al handout that was on the table (near the door). The Mayor stated that the agenda is provided two days in advance sO the Council can review the documents. Councilman Castranova stated that he did not have time and is following the rules for adding to The Mayor recognized Councilman Castranova's request as a motion and called for a vote. The motion failed with 2 ayes and 3 nays with Leonard, Maurer, and Sheffield voting nay. Councilman Weaver motioned to accept the agenda as presented. The motion passed with 4 Councilman Leonard moved to open the Public Hearing to discuss the proposed FY2023-2024 He then invited anyone who wished to address the proposed FY2023-2024 budget to step to the With no one stepping forward, Councilman Leonard moved to close the Public Hearing. The  the agenda as posted. VOTE = Addition to Agenda VOTE-A Approval of Agenda ayes and 1 nay with Castranova voting nay. PUBLIC HEARING - Proposed FY2023-2024 Budget Budget. The motion carried unanimously.  podium to be heard. motion carried unanimously.    River Bend7 Town Council June 8, 2023 Work Session Minutes Page2of8  VOTE- Efird Monument The motion carried unanimously. VOTE. - Budget Amendment 22-B-06 motion carried unanimously. (see attached) Discussion - Ammon Rezoning Request  Councilman Castranova motioned to approve the purchase oft the Efird monument as presented. Councilman Leonard motioned to approvel Budget Amendment 22-B-06 as presented. The  The Manager stated that Mr. Jay Ammon with Spectrum Homes has submitted ar rezoning request and the Planning Board has approved the request. He then presented the PowerPoint that was presented to the Planning Board but included some additional information. The Manager stated that Mr. Ammon is in attendance to answer any questions the Council may have. The Council had a brief discussion with Mr. Ammon regarding the rezoning request and his future plans for the property. Councilman Leonard then thanked Mr. Ammon for attending the meeting and answering Councilwoman Maurer motioned to approve the FY23-24 Leaf and Limb Schedule as presented. The Manager stated that a list of all advisory board members were included in the agenda package and the terms that expire on June 30 are highlighted. He asked the liaisons to state who Councilman Leonard stated that the Environmental Waterways Advisory Board has three positions available for reappointment. Karl Lichty, Jon Hall, and Paige Ackiss all agree to be Counciwoman Maurer stated that the Community Appearance Commission has three positions available but those are vacant. She stated that there is one application on file for Donna Perry. She stated that the CAC members have agreed to appoint her since she served previously. The Councilman Weaver stated that the Parks and Recreation Advisory Board has three positions available for reappointment with two of those vacant. He stated that Rebekah Royston agreed to be reappointed. He also stated that there are three vacancies in total on the board and three applications on file that the Parks and Recreation Advisory Board has approved. The Council agreed to appoint those as a part of the consent agenda at the next meeting. Those applicants Councilman Sheffield stated that the Planning Board has three positions available for reappointment. Keith Boulware and Kathleen Fleming agree to be reappointed and Kelly Latimer did not wishi to ber reappointed. He also statedi that Kelly Forresti is a Craven County ETJappointed Councilman Sheffield stated that the Board of Adjustment has three positions available for reappointment. Chris Barta, Patty Leonard, and alternate member David Zinni agree to be Councilman Weaver stated that with the recent rezoning request he felt that Conditional Zoning should be discussed even though the Council voted to table the ordinance in January. He stated that without conditional zoning the Council does not have any authority or any power to say we  the questions.  VOTE - FY23-24 Leaf and Limb Schedule The motion carried unanimously.  Discussion - Advisory Board Appointments  wished to be reappointed.  reappointed with Paige Ackiss serving as chair.  Council agreed.  are Richard and Laurie LaMotte and Amy Hendee.  member and she has resigned.  reappointed.  Discussion - Conditional Zoning    RiverE BendT Town Council June8,2 2023 Works Session Minutes Page 3of8  want these things or we won'trezone the property. He stated that if the Council did that now under the traditional zoning, which thet town will keep, they would be violating North Carolina laws. He also stated thati the Town Attorney has provided his opinion and he wantedi to get the other Council members' opinion on whether they would like to discuss Conditional Zoning at the next Council meeting. Councilman Leonard stated that he agreed with Councilman Weaver and felt it is a valuable tool for the Town to have. Councilman Castranova stated that an item was included in the Attorney's Opinion that he thought was being removed. Councilman Weaver stated that the provided ordinance is the same from when the Council voted to table the topic. Councilman Leonard stated that when the Council discusses the ordinance, changes can be requested then. Councilman Weaver stated that he would have it added to the next meetings agenda for Councilman Sheffield stated that he would like for the Council to discuss finding an alternative zoning for multi-family other than PDR-MF. He stated that the only multi family zoning that the Town of River Bend has is PDR-MF and hei feels that zone requirements are very lenient on what Councilman Sheffield motioned to direct the staff to look into additional zoning districts. The  discussion. Councilman Sheffield asked the Town Attorney  Discussion - New Zoning District  the town would allow. VOTE- New Zoning District motion carried unanimously.  REVIEW - Agenda for the June 15, 2023 Council Meeting The Council reviewed the agenda for the. June 15, 2023, Council Meeting.  ADVOURNMENTRECESS  There being no further business, Councilman Sheffield moved to adjourn. The motion carried  unanimously. The meeting adjourned at 8:42 p.m.  liclvsanoker Kristie J. Nobles, CMC, NCCMC  Town Clerk    River BendT Town Council June 8, 2023 Work Session! Minutes Page4of8  TOWN OF RIVERE BEND BUDGET ORDINANCE AMENDMENT: 22-B-06 FISCAL) VEAR2022-2023  BEI ITO ORDAINED byt the Council oft the Town of River Bend, North Carolina that the 2022-20231 Budget Ordinance  asl last amended onJ January: 12, 2023, be amended: asf follows:  Summary  General Fund General Capital Reserve Fund Law Enforcement: Separation. Allowance Fund Water Fund Water Capital Reserve Fund Sewer Fund Sewer Capital Reserve Fund Total General Fund  2,278,561 99,847 13,525 884,032 245,260 1,187,139 11,273 4,719,637  Section 1. Anticipated Revenues  AD) VALOREM1 Taxes 2022-2023 AD) VALOREM1 Tax-Motor Vehicle Animal Licenses Sales Tax 1% Article3 39 Sales Tax: 1/2% Article 40 Sales Tax: 1/2% Article 42 Sales Tax Article 44 Sales Tax Hold Harmless Distribution Solid Waste Disposal Tax Powell Bill Allocation Beer and) Wine Tax Video Programming Sales Tax Utilities Franchise Tax Telecommunications Sales Tax Court Refunds Zoning Permits Federal Grant (Byrne) Justice Assistance Grant) Federal Disaster Assistance State Grant (Golden LEAF Foundation Grant) Miscellaneous Interest- Powell Billl Investments Interest-General Fundl Investments Contributions Wildwood: Storage Rents Rents & Concessions Sale of Fixed Assets Transfer From Capital Reserve Fund Appropriated Fund Balance Total  721,710 92,300 2,000 177,124 102,899 88,586 11,613 99,000 2,200 91,000 13,225 50,743 108,963 8,140 500 5,000 22,170 5,092 250,000 10,000 50 500 421 18,144 18,000 15,000 72,787 291,394 2,278,561  Page 1of5    RiverE BendT Town Council June8 8,: 2023 Work Session! Minutes Page5 5of8  Section1 1. Authorized Expenditures  General Fund (continued) Governing Body Administration Finance Taxl Listing Legals Services Elections Police Public Buildings Emergency Services Animal Control Street Maintenance Public Works Leaf & Limb and Solid Waste Stormwater Management Wetlands and Waterways Planning &2 Zoning Recreation &s Special Events Parks & Community Appearance Contingency Transfer To General Capital Reserve Fund Transfer Tol L.E.S.A. Fund Total General Capital Reserve Fund Contributions from General Fund Interest Revenue Appropriated Fund Balance Total Transfer to General Fund Future Procurement  27,000 296,800 133,800 11,600 32,350 550 664,443 97,800 3,700 14,600 193,000 177,500 56,092 311,395 2,900 54,800 7,600 101,200 17,931 60,000 13,500 2,278,561  Section2 2. Anticipated Revenues  60,000 60 39,787 99,847 72,787 27,060 99,847  Authorized Expenditures  Section3. Anticipated Revenues:  Law Enforcement Separation Allowance Fund  Contributions from General Fund Interest Revenue Total Separation Allowance Future LEOSSA Payments Total  13,500 25 13,525 0 13,525 13,525  Authorized Expenditures:  Page2of5    RiverE BendT Town Council Junes 8, 2023 Work Session Minutes Page6of8  Section4. Anticipated Revenues  Water Fund  Utility Usage Charges, Classes 1&2 Utility Usage Charges, Classes 3&4 Utility Usage Charges, Class 5 Utility Usage Charges, Class 8 Utility Customer Base Charges Hydrant Availability Fee Taps & Connections Fees Nonpayment Fees Late payment Fees Interest Revenue Salec of Capital Asset Appropriated Fund Balance Total Administration: &F Finance [1) Operations andI Maintenance Transfer Tol Fund Balancet for Capital Outlay Transfer To Water Capital Reserve Fund Transfer to PW Capital Projects Fund [1JA Portion of department; for bond debt service: Water Capital Reserve Fund Contributions From Water Operations Fund Interest Revenue Appropriated Fund Balance Total Future Expansion & Debt Service Transfer to PW Capital Projects Fund Total  209,332 10,525 13,183 3,519 277,253 20,130 1,250 10,500 7,707 435 0 330,197 884,032 485,741 124,000 3,500 0 270,791 884,032 152,932  Authorized Expenditures  Total  Section5. Anticipated Revenues  0 172 245,088 245,260 172 245,088 245,260  Authorized Expenditures  Page 3of5    RiverE BendT Town Council June 8, 2023 Work Session Minutes Page7of8  Section 6. Anticipated Revenues:  Sewer Fund  Utility Usage Charges, Classes 1&2 Utility Usage Charges, Classes 3&4 Utility Usage Charges, Class 5 Utility Usage Charges, Class8 8 Utility Customer Base Charges Taps & Connection Fees Latep payment Fees Interest Revenue Sale of Capital Asset Appropriated Fund Balance Total Administration: &F Finance [2] Operations and Maintenance Transfert to Fund Balance for Capital Outlay Transfer to Sewer Capital Reserve Fund Transfer to PW Capital Projects Fund [2] Portion of department for bond debt service:  257,727 23,194 29,053 6,836 294,601 1,250 7,948 703 0 565,827 1,187,139 468,025 211,000 3,500 0 504,614 1,187,139 126,434  Authorized Expenditures:  Total  Section7. Anticipated Revenues:  Sewer Capital Reserve Contributions From Sewer Operations Fund Interest Revenue Appropriated Fund Balance Total Future Expansion & Debt Service Transfer to PW Capital Projects Fund Total  0 8 11,265 11,273 8 11,265 11,273  Authorized! Expenditures:  Page 4of5    River BendT Towno Council June8 8, 2023 Work SessionN Minutes Page8of8  Section8.  LevyofTaxes  Therei is herebyl levieda at tax att ther rate oft twenty-six cents ($0.26) per one hundred dollars ($100) valuation of propertyas listedf for taxes as ofJ January 1, 2022,f fort thep purpose of raisingt ther revenue listeda as" "Ad Valorem Taxes 2022-2023" in the General Fund Section: 1oft this ordinance. This ratei ist based ona a valuation of$ $278,500,0001 for purposes oft taxation ofreal and personal property with ane estimated rate of collection of 99.67%. Thee estimated collection ratei is based ont thet fiscal year 2020-2021 collection rate ofs 99.67% by Craven County whol has been contractedi to collectr real and personal propertyt taxes for thel Town of River Bend. Also includedi isav valuation of $35,500,000 for purposes oft taxation ofr motor vehicles witha  collection rate of1 100% by the North Carolina' Vehicle Tax System.  Section9.  Fees and Charges  Therei is herebye established, for Fiscal Year 2022-2023, various fees and charges as contained in Attachment. A oft this document.  Section 10.  Special Authorization oft the Budget Officer  A. The Budget Officers shall bea authorized" tor reallocate any appropriations within departments.  B. The Budget Officers shall bea authorizedi to execute interfund andi interdepartmental. transfers ine emergency: situations. Notification ofa alls sucht transfers shall ber made tot the Town Councila ati itsr next meeting following thet transfer. C.T The Budget Officers shall bea authorized to execute interdepartmental transfers int thes same fund, including contingency appropriations, nott toe exceed$ $5,000. Notification of alls sucht transfers shall ber made to the Town Councila ati itsr next  meeting following thet transfer.  Section 11.  Classification: and Pay Plan  Cost ofL Living Adjustment (COLA) for all7 Town employees shall be! 5.0% ands shall begint thet firstp payroll int the new fiscal year. The Town Manageri is hereby authorizedi to grantr meriti increases tol Town employees, when earned, per the approved Payl Plan.  Section 12.  Utilization of the Budget Ordinance  This ordinance shall bet thel basis oft the financial plan for thel Town of River Bend municipal government duringt the 2022-2023 fiscaly year. The Budget Officer shalla administer the Annual Operating Budgeta ands shall ensure the operating staff and officials are provided withg guidance and: sufficient details toi implement their appropriate portion oft the! budget.  Section 13.  Copies oft this Budget Ordinance  Copies oft this Budget Ordinance shall bef furnished tot the Clerk, Town Council, Budget Officer and Finance Officer to bek kept  onf file byt them for their directioni int the disbursement off funds.  çAdopted this e Iohng.Kirkland, Mayor Attest: HASIEE KristieJ J. Nobles, CAND  ofJuhe,   dQ  OK 0 MC  Page 5of5