Town of Robbinsville Regular Meeting Minutes March 6, 2019  A regular Town of Robbinsville Meeting was called to order by Mayor Steve Hooper at 1:00 PM at the  Town Hall on March 6, 2019. Council present: Shaun Adams Council via telephone: Brian. Johnson Members absent: Debbie Beasley  Others present: Ellen Davis, Town Attorney; Sonya Webster, Finance Director; Shari Birchfield, Town Clerk; Rudy Leopold, Carrie Stewart, Roger Hoff (1:25PM) and Lamar Williams (2:00PM). Shaun Adams did not want to approve the minutes, he questioned some oft the wording. Brian. Johnson suggested that he sit with the Clerk to the Board to listen to the recorded meeting. Brian. Johnson made amotion to review the recording and then bring the minutes back to the next meeting. Shaun Adams said that there does not need to be a motion made. Attorney Davis explained to Shaun Adams that there needs to be a motion made to bring the minutes to the next Board meeting. Shaun Adams then made a motion to bring the minutes to the next Board meeting. Brian Johnson seconded the motion. Brian. Johnson made a motion to amend the agenda to add old business 1(a) Two motions to consider regarding Board procedures 1(b) Special Meeting, March 7th, 9:00AM. Shaun Adams seconded the Shaun Adams made a motion to approve the agenda for this meeting. Brian Johnson seconded the  Vote unanimous.  motion. Vote unanimous. motion. Vote unanimous. Old Business: Annexation.  Mayor Hooper stated that we are waiting on the appropriate paperwork for the Huddle House Satellite  Mayor Hooper stated that the grass clippings notice has been sent out. meeting. Shaun Adams seconded the motion. Vote unanimous.  Brian. Johnson made a motion to table the maintenance vehicle repair update and bring back to the next Mayor Hooper stated that Dirk Cody was going to check to see if he has the necessary pipes for the Snider Town project, he is still waiting to hear back from Mr. Cody. Brian Johnson made a motion to table this until the next meeting. Shaun Adams seconded the motion. Vote unanimous.  Page: 1of3    New Business:  Rudy Leopold had a question about the new road and the Stanley park. Brain. Johnson explained that he could ask the County those questions. Shaun Adams made a motion to close public comment. Brian Brian Johnson made a motion to approve Motion 1- Rule 22 Quorum - regarding board procedures. Brian. Johnson made a motion to approve Motion 2-F Rule 2 Special, Emergency, Recessed, Cancelled and Rescheduled Meetings regarding board procedures. Shaun Adams stated that critical situation and unanticipated circumstance is vague, and would like to table the motion at this time. The Mayor tried to explain to Shaun Adams that you would have to list every emergency situation that might occur, but Shaun Adams still wanted to table this until the next meeting. Brian Johnson stated that he thinks we should approve these procedures since the Board has waited this long without approved procedures for Attorney Davis stated that the Robbinsville Tourism Development Authority must follow the Session Law 2013-351, House Bill 493. She stated that the Board has five Board members, one third have to collect occupancy tax and one half have to promote Tourism, and the fifth member must be a Board member which will be the Chairman of the Board. She stated that the Board needs to add an occupancy collecting member. Attorney Davis told the Town Board that they have not followed the Robbinsville Tourism Development Authority Board procedures by putting two Town Council members on the Robbinsville Tourism Board, both Debbie Beasley as Chairman and Shaun Adams. Mayor Hooper stated that the owner of Quality Inn would like to put one of his employees on the Board. Shaun Adams said that the owner of Quality Inn does not live in Town. Attorney Davis explained that it does not matter as long as the business collects occupancy tax in Town, that Quality Inn would be allowed to have an employee on the RTA Board. Shaun Adams made a motion fort the Mayor to approach an Occupancy' Tax collector in Town to sit on the Board, Brian. Johnson seconded the motion. Vote unanimous. Mayor Hooper presented the Savnac Canvas Signs quote to manufacture andi install four new covers for the existing frames at the Town Hall. Brian. Johnson asked the Finance Director if the funds were in the budget, she explained that the purchase would require a $1,000 budget amendment. Brian Johnson made a motion to go ahead and purchase the covers. Mayor Hooper explained that Shaun Adams Brian Johnson suggested that the Town have a Community Clean-up Day to ask employees and volunteers to come together one day every year to work together to clean-up the Town. Shaun Adams made a motion to approve the Community Clean-up Day and asked Brian Johnson to set a date and The Finance Director reminded the Board that the NC Treasurer Board and Finance training has been Brian. Johnson made a motion to go into closed session based on 65143-318.11(C), (a)3. Shaun Adams  Johnson seconded the motion. Vote unanimous.  Shaun Adams said he would like toi table the motion at this time. The motion failed.  these issues. The motion failed.  refused to respond. The motion failed.  bringi it back to the Board. Brian. Johnson seconded the motion. Vote unanimous. rescheduled to April 10, 2019, 9:00AM-1:00PM at the Graham County Library. seconded the motion. Vote unanimous. No action was taken during closed session.  Page 2of3    The Finance Director, Lamar Williams, and Carrie Stewart addressed the Board concerning the Environmental Inc. contract which will be over. July 1, 2020. Lamar Williams explained that the Sewer plant is a Grade 3 treatment plant and that the Town will need a Grade 2 as a back-up for him. The Board asked Lamar Williams to get a quote on another company to do the lab work and to find out the dates for the next classes and testing for Grade 1. Brian Johnson thanked Lamar Williams and Carrie Stewart on all of their efforts in working toward saving the Town money concerning this issue.  Shaun Adams made a motion to adjourn the meeting at 2:30 PM. Brian. Johnson seconded the motion.  Vote unanimous.  Steve Hooper,  Member  6  BL  ABSENT  Debbie Beasley, Council Member  Adams, Council Member  8AL  ATTEST:  Sywloke Sonya WeBster, Clerk to the Board  Page 3of3