River Bend Town Council Regular Meeting Minutes June 15, 2023 Town Hall 7:00 p.m. Mayor John Kirkland James Castranova Brian Leonard Barbara Maurer Buddy Sheffield Jeff Weaver Delane Jackson Sean Joll Mandy Gilbert Kristie Nobles Dave Baxter 24 Present Council Members: Town Manager: Police Chief: Finance Director: Town Clerk: Town Attorney: Members oft the Public Present: CALL TO ORDER Mayor Kirkland called the meeting to order at 7:00 p.m. on Thursday, June 15, 2023, at the River Councilwoman Maurer motioned to adopt the agenda as presented. The motion carried The Mayor presented the Council with the Consent Agenda. Councilman Sheffield moved to approve the Consent Agenda as presented. The motion carried unanimously. Within this Bend Town Hall with a quorum present. VOTE - Approval of Agenda unanimously. CONSENT AGENDA motion, the following items were approved: A. Approve: Minutes oft the May 11, 20231 Work Council Meeting Minutes oft the May 18, 2023 Regular Council Meeting B. Advisory Board Appointments and Reappointments: PLANNING, BOARD: Reappoint Keith Boulware and Kathleen Flemming to terms beginning July 1, 2023, and PARKS ANDE RECREATION Reappoint Rebekah Royston to terms beginning July 1, 2023, and ending on June 30, 2025; and Appoint Amy Hendee to a term beginning June 15, 2023 and ending on. June 30, 2024, and appoint Laurie LaMotte and Richard LaMotte tot terms beginning June 15, 2023 and ending on. June 30, CAC: Appoint Donna Perry to a term beginning June 15, 2023 and ending on. June: 30, 2025,; ENVIRONMENT AND WATERWAYS ADVISORY BOARD: Reappoint R. Karl Lichty, Jon Hall and Paige BOARD OF ADJUSTMENT Reappoint Chris Barta, Patty Leonard and David. Zinni to terms beginning. July AUDIT COMMITTEE: Reappoint Brian Leonard, Mandy Gilbert, Delane Jackson and Janice Westgate to ending on. June 30, 2025; 2025; Ackiss tot terms beginning. July 1, 2023, and ending on. June 30, 2025; 1,2023, and ending on. June 30, 2026; terms beginning July 1, 2023, and ending on June 30, 2025; RiverE BendT Town Council June 15, 2023 Regular Session Minutes 2of15 TOWN MANAGER'S REPORT The Manager gave the following updates: internet services to the town. Metronet has been working diligently around the town installing fiber optic cable to bring Att this time thel Manager presented al PowerPoint on the proposed Fiscal Year 2023-2024 The July Council Work Session meeting has been canceled. Budget. ADMINISTRATIVE REPORTS PUBLIC SAFETY- COUNCILMAN WEAVER Community' Watch - Councilman Weaver stated that Community Watch will meet on June 21 and they are looking for volunteers to help with traffic control for the July 4 Celebration. VOTE - Restart Discussions on Draft Conditional Zoning Ordinance Councilman Weaver motioned to restart discussion on the Draft Conditional Zoning Ordinance at the August 10 Work Session. The motion passed with four ayes and one nay with Castranova voting nay. Parks & Recreation PARKS & RECREATION- - COUNCILMAN WEAVER Councilman Weaver stated that the Parks and Recreation Advisory Board has canceled the. June 17, Father's Day BBQ Event and they are currently needing volunteers for the July 4 Celebration. He also stated that the Parks and Recreation Advisory Board had a special meeting and recommended Richard LaMotte, Laurie LaMotte and Amy Hendee for appointment to the advisory Councilman Weaver stated that the Organic Garden had a workday on June 9 and there was a Councilman Weaver stated that the Book / Tech Mobile would be at the Municipal Building on board. Organic Garden lot of volunteers and the summer vegetables were planted. Red Caboose Library (RCL) Friday June 16, at 2:00 p.m. through 5:00 p.m. CAC- COUNCILWOMAN MAURER Councilwoman Maurer presented the following report. The CAC did not meet in June. The closing date for the Beautification awards for June is today. The awards will be announced in the next few days. The Fourth of July Festive Award announcement will include information about how to decorate for the Award Competition. The competition will include residence doorways, mailboxes and front yards. She stated that the winners for this aware are 105 Plantation and 307 North Carolina. The Plantation Drive median project is on hold until the CAC receives direction from the Council. There currently are three vacancies on the Community Appearance Commission. This is an active group with diverse interests. Members may work on one or all of the projects. If you are interested, contact Chairwoman Brenda Hall to find out more about joining the board or volunteering for a project. The next meeting is scheduled for. July 19, 2023 at 4 pm in the Municipal Building. Financial Report - Finance Director, Mandy Gilbert, presented to the Council the financial statement for the month of May. She stated the total of the Town's Cash and Investments as of May 31, 2023, were $3,652,028 and Ad valorem tax collections for FY22-23 were $725,905 and FINANCE- COUNCILMAN LEONARD Vehicle Ad valorem tax collections were $85,580. RiverE BendT Town Council June 15, 2023 Regular Session! Minutes 3of15 VOTE-FY20232024 Budget Ordinance Councilman Leonard motioned to adopt the Fiscal Year 2023-2024 Budget Ordinance and Schedule of Rates and Fees as presented. The motion carried unanimously. (see attached) ENVIRONMENTAL AND WATERWAYS- COUNCILMAN LEONARD Councilman Leonard presented the following report: EWAB met on Monday May 1st, 2023, at 7 PM in the small conference room in the Municipal building. Chairman Ackiss call the meeting to order at 7 PM, there was a quorum. The minutes from the April 3rd, 2023, meeting was read and approved. Councilman Leonard gave a council report. Old business: updates on stormwater management, mosquitoes, and the bulkhead inspections. New Business: Chairman Ackiss noted that some oft the channel markers are missing or damaged, he will report tot the town manager for action. Volunteer Hours: 16 The next meeting will be on Monday 5 June 2023 at 7 PM in the small conference room in the municipal building. Councilman Sheffield stated that the Planning Board met on June 1, 2023, for the main purpose to adopt a Public Comment Policy. He stated the July meeting is canceled and the next meeting Councilman Castranova stated that he had questions regarding the Town's Tree Preservation Ordinance but most of his questions had been answered. He stated thati in the ordinance it states that there should not be any clear cutting if it is solely to make the land marketable or available for development. He asked the Town. Attorney to explain who determines this and is itt the Town's Managers sole discretion and whati factors should go into that. The Town. Attorney stated that this ordinance is in the Zoning Ordinance and the Town Manager is the Zoning Administrator, sO he makes those decisions. He also stated that if there are any pending applications or site plan documentation submitted it should be considered. Councilman Castranova asked if a rezoning application had been requested but not submitted, should that be taken into consideration and the Town Attorney stated that it could be taken into consideration but would not be a definitive decision relating to the ordinance. Councilman Castranova asked the attorney ift there was a way to challenge the Zoning Administrators decision and the attorney stated yes, it could be appealed to the Town's Board of Adjustment. Councilman Castranova then asked who could sue and the Town Attorney stated that the adjacent property owners and community organizations may have a standing to sue. Councilman Leonard asked for clarity, that the property being discussed is not clear cutting but tree harvesting where trees were specifically planted on ai tree farm for that use. The Town Attorney stated thati ify you are referring tot the Davis property on Old Pollocksville Road, itisf forestry use in a present use value program and has at timber management plan. Councilman Sheffield asked the Town Attorney if the Town Manager asked for his opinion on this issue and the Town Attorney stated yes. Councilman Sheffield then asked if the Town Attorney gave the Town Manager an opinion and the Town Attorney responded "yes'. Councilman Sheffield then asked if the Town Manager went by the advice of the Town Attorney and the Town Attorney Visitors are always welcome. The meeting adjourned at 7:35 PM. PLANNING BOARD = COUNCILMAN SHEFFIELD is scheduled for August 3, 2023. DISCUSSION = Matters Related to Tree Preservation Ordinance responded "yes". MAYOR'S REPORT The Mayor presented the following report. June comes every year and every year in North Carolina municipalities must prepare and adopt a budget for the following fiscal year. This process begins with a Budget Workshop meeting of the Council in January. At that Workshop the Council members and Town Manager develop an outline of issues that need to be addressed in the annual budget for the next fiscal year. Thus begins the development of supporting material fori the new budget by the Manager and the Town Department Heads and Staff. The Manager begins to assemble material that he will need to River Bendl Town Council June 15,2 2023F Regulars Session Minutes 4of15 present a draft budget document to members of the Town Council when Budget Work Session Meetings begin in May. At dedicated meetings the Manager and appropriate Department Heads work with the Council int the development of a specific and detailed budget that will be presented for public information. The Council will vote to adopt the budget at its scheduled June meeting. The Manager and Staff spend many hours in the budget preparation and the members of Town Council also spend considerable time in meetings dedicated to completing this document which will guide the fiscal direction of the Town July 2023 thru June 2024. For many years the Government Finance Officers organization recognized River Bend for superior development and execution of the Town's budget. We can all be proud of the work that the Council, Manager and Town Staff put developing this mandated annual fiscal budget and then review its performance month-Dy-month. PUBLIC COMMENT No Public Comments. CLOSED SESSION OPEN SESSION unanimously. ADJOURNMENTIRECESS adjourned at 8:19 p.m. Councilman Sheffield moved to go into a Closed Session under NCSG $143-318.11(a)3). The motion carried unanimously. The Council entered Closed Session at 8:03 p.m. Councilman Sheffield moved to return to Open Session at 8:19 p.m. The motion carried There being no further business, Councilman Sheffield moved to adjourn. The meeting Kaanoh Kristie J. Nobles, CMC, NECMC Town Clerk RiverE Bend Town Council June 15,2 2023 Regulars Session Minutes 5of15 TOWN OF RIVERI BEND ANNUAL OPERATING BUDGET ORDINANCE FISCAL YEAR2 2023-2024 BEI IT ORDAINED! by the Council of the Town of River Bend, North Carolina that thef following anticipated fund revenues and departmental expenditures, together with certain fees and schedules, and with certain restrictions and authorizations, are hereby appropriated: and approvedi fort thec operation oft the Towng government andi its activities for thet fiscaly year beginning July 1, 2023 ande ending. June 30, 2024: Summary General Fund General Capital Reserve Fund Law Enforcement: Separation. Allowance Fund Water Fund Water Capital Reserve Fund Sewer Fund Sewer Capital Reserve Fund Total General Fund 2,156,391 56,900 12,685 655,335 10 679,035 1 3,560,357 Section 1. Anticipated Revenues ADY VALOREM Taxes 2023-2024 ADI VALOREM" Tax-Motor Vehicle Animal Licenses Sales" Tax 1% Article 39 Sales Tax 1/2% Article 40 Sales Tax 1/2%/ Article 42 Sales Tax Article 44 Sales Tax Hold Harmless Distribution Solid Waste Disposal Tax Powell Bill Allocation Beer and Winel Tax Video Programming Sales Tax Utilities Franchise' Tax Telecommunications: Sales Tax Court Refunds Zoning Permits Miscellaneous Interest- Powell Bill Investments Interest-Generall Fund Investments Contributions Wildwood Storage Rents Rents & Concessions Sale of Fixed Assets Transfer From Capital Reserve Fund Appropriated Fund Balance Total 935,566 90,000 1,500 195,868 114,635 97,901 13,090 108,195 2,200 91,000 13,225 49,621 112,169 6,725 500 7,000 15,000 50 20,000 901 18,144 18,000 3,000 43,504 198,597 2,156,391 Page 1of5 River BendT Town Council June 15, 2023F Regular Session! Minutes 6of15 Section 1. Authorized Expenditures General Fund (continued) Governing Body Administration Finance Taxl Listing Legal Services Elections Police Public Buildings Emergency Services Animal Control Street Maintenance Public' Works Leaf & Limb and Solid Waste Stormwater Management Wetlands and' Waterways Planning &2 Zoning Recreation & Special Events Parks & Community Appearance Contingency Transfer To General Capital Reserve Fund Transfer Tol L.E.S.A. Fund Total General Capital Reserve Fund Contributions from General Fund Interest Revenue Total 65,000 304,500 138,000 13,700 24,000 0 744,800 103,600 5,700 17,100 232,200 189,000 52,384 47,000 2,900 57,000 10,500 61,000 20,807 55,000 12,200 2,156,391 Section 2. Anticipated Revenues 55,000 1,900 56,900 43,504 13,396 56,900 Authorized Expenditures Transfer to General Fund Future Procurement Section 3. Anticipated Revenues: Law Enforcement Separation Allowance Fund Contributions from General Fund Interest Revenue Total Separation Allowance Future LEOSSA Payments Total 12,200 485 12,685 0 12,685 12,685 Authorized Expenditures: Page 2of5 River Bend Town Council June 15, 2023F Regular Session Minutes 7of15 Section 4. Anticipated Revenues Water Fund Utility Usage Charges, Classes 1&2 Utility Usage Charges, Classes 3&4 Utility Usage Charges, Class 5 Utility Usage Charges, Class 8 Utility Customer Base Charges Hydrant Availability Fee Taps & Connections Fees Nonpayment Fees Late payment Fees Interest Revenue Sale of Capital Asset Appropriated Fund Balance Total Administration & Finance, [1) Operations and Maintenance Transfer To Fund Balance for Capital Outlay Transfer To Water Capital Reserve Fund Total [1 Portion of department fork bondo debt service: Water Capital Reserve Fund Interest Revenue Total 210,591 12,428 15,002 4,644 278,811 19,764 1,250 10,500 7,822 3,488 0 91,035 655,335 491,335 140,500 23,500 0 655,335 141,157 Authorized Expenditures Section5. Anticipated Revenues Contributions From' Water Operations Fund 0 10 10 10 Authorized Expenditures Future Expansion & Debt Service Page 3of5 River Bend Town Council June 15,2 2023 Regular Session Minutes 8of15 Section 6. Anticipated Revenues: Sewer Fund Utility Usage Charges, Classes 1&2 Utility Usage Charges, Classes 3&4 Utility Usage Charges, Class! 5 Utility Usage Charges, Class 8 Utility Customer Base Charges Taps & Connection Fees Late payment Fees Interest Revenue Sale of Capital Asset Appropriated Fund Balance Total Administration: & Finance [2] Operations and Maintenance Transfer to Fund Balance for Capital Outlay Transfer to Sewer Capital Reserve Fund Total [2JP Portion of department; for bond debt service: 267,170 36,679 28,142 16,833 296,108 1,250 8,384 5,836 0 18,633 679,035 482,735 192,800 3,500 0 679,035 121,893 Authorized Expenditures: Section7 7. Anticipated Revenues: Sewer Capital Reserve Interest Revenue Total Contributions From! Sewer Operations Fund 0 1 1 1 Authorized Expenditures: Future Expansion & Debt Service Page 4of5 RiverE Bend1 Town Council June 15, 2023 Regular Session! Minutes 9of15 Section 8. LewofTaxes Therei is hereby levieda at tax att the rate oft twenty-four cents ($0.24) per onel hundred dollars ($100) valuation of property as listedf for taxes as ofJ January 1, 2023, for the purpose ofr raisingt the revenue listeda as' "Ad Valorem Taxes 2023-2024" in the General Funds Section 1oft this ordinance. This rate isl based on a valuation of $393,280,000 for purposes oft taxation ofreal and personal property with ane estimated rate of collection of 99.12%. The estimated collection rate is based ont thet fiscal year 2021-2022 collection rate ofs 99.12% by Craven County who has been contracted to collect reala andp personal property taxes for the Town of River Bend. Also included isav valuation of $37,500,0001 for purposes of taxation of motor vehicles witha collection rate of 100% byt the North Carolina Vehicle Tax System. Section 9. Fees and Charges Therei is hereby established, for Fiscal Vear 2023-2024, various fees and charges as contained in Attachment. Ad oft this document. Section 10. Special Authorization of the Budget Officer A. The Budget Officer shall be authorized tor reallocate any appropriations within departments. B.1 The Budget Officer shall be authorized to execute interfund and interdepartmental transfers ine emergency: situations. Notification of alls sucht transfers shall be made tot the Town Council ati its next meeting following the transfer. C. The Budget Officer shall be authorized to execute interdepartmental: transfers int the: same fund, including contingency appropriations, not toe exceed! $5,000. Notification of all such transfers shall ber madet to the Town Council ati its next meeting following the transfer. Section 11. Classification and Pay Plan Cost ofl Living Adjustment (COLA) for all Towne employees shall be 4.4% and shall begin thet first payroll int the new fiscaly year. The Town Manager ish hereby authorized to grant meriti increases tol Towne employees, whene earned, per the approved PayF Plan. Section 12. Utilization of the Budget Ordinance This ordinance shalll be thel basis oft the financial planf fori thel Town of River Bend municipal government during the 2023-2024 fiscaly year. The Budget Officers shall administer the Annual Operating Budget and shall ensure the operating staffa ando officials are provided with guidance ands sufficient detailst toi implement their appropriate portion oft the! budget. Section 13. Copies of this Budget Ordinance Copies oft this Budget Ordinance shall bet furnished1 tot the Clerk, Town Council, Budget Officer and Finance Officer tol be kept onf file by them for their direction int the disbursement off funds. Adopted this 15th dayof) June,2023. GS2e RIVER SEAL o 1981 N Attest: dua nos KristieJ. Nobles,Town Clerk, CMC Page 5of5 River Bend Town Council June 15, 2023 Regular Session! Minutes 10of15 Town of River Bend Schedule ofl Rates and Fees (Attachment. A to Budget Ordinance) Effective] July 1,2023 Amounts due are based upont the Fees and Charges Schedule ine effect att the time of payment. Itis the Town Council's intention that the Fees and Charges Schedulel be revised as needed by) July 1stof each year. Some fees and charges mayl be adjusted during the year as circumstances change. GENERAL FUND Administrative Ad' Valorem Tax $.24 per $100 assessed valuation As specified by State Statute Copies of] Publicl Information Town Code, entire copy Notary Fee Meeting Rooms $75.00 $10.00 per: signature after the first Four hours orl less Over four hours $40.00 $80.00 Returned Check Processing Charge $25, as allowed by G.S. $25-3-506 Administrative Fee for returned bank drafts $25.00 PublicSafety PetLicense Fee $10.00 $10.00 Golf Cart Registration Fee Nuisance Abatement. Administrative Fee CostofA Abatement $1-1,000 $1,001 -a and up Fee $50.00 5% of total abatement cost (maximum fee $2,000) RiverE Bend Town Council June 15, 2023 Regular Session) Minutes 11of15 Parks Town Hall Pavilion Use Upt to 25 attendants 26-100 attendants Over 100 attendants Planning and Zoning Special Exception Use Permit No charge $25 $50 $200 plus cost of required legal advertisement and postage to notify abutting land owners $200 plus cost of required legal advertisement and postage to notify abutting land owners $200 plus cost of required legal advertisement and postage to: notify abutting land owners Based on amount of project as follows: Variance Appeal to Board of Adjustment Residential Application Base Fee $30 $2 for every $1,000 of project value after first $1,000 and up to $100,000; plus, $1 for every $1,000 above $100,000 (All values rounded up to nearest $1,000) Zoning. Administrator can use anyo appropriate means to verify project valuation. Residential Flood Plain Application with Zoning Permit 40% of the fee for the' Town's residential zoning permit and shall be additional to the: zoning permit fee for enclosed structures (fences, decks, and other similar exempt from additional fee). Commercial Application Based on amount of project as follows: Base Fee $50 $4 for every $1,000 of project value after first $1,000 and up to $100,000; plus, River Bend Town Council June 15, 2023 Regular Session! Minutes 120f15 $2 for every $1,000 above $100,000 (All values rounded up to nearest $1,000) Zoning. Administrator can use any appropriate means to verify project valuation. Commercial Flood Plain Application with Zoning Permit 40% oft the fee for the' Town's commercial zoning permit and shall be additional to the zoning permit fee for enclosed structures (fences, decks, and other similar exempt from additional fee). Residential Flood Plain Application without Zoning Permit Based on amount of project as follows: Base Fee $30 $2 for every $1,000 of] project value after first $1,000 and up to $100,000; plus, $1 for every $1,000 above $100,000 (All values rounded up to nearest $1,000) Zoning. Administrator can use anya appropriate means to verify projectvaluation. Commercial Flood Plain Application without Zoning Permit Based on amount of project as follows: Base Fee $50 $4 for every $1,000 of project value after first $1,000 and up to $100,000; plus, $2 for every $1,000 above $100,000 (All values rounded up to nearest $1,000) Zoning. Administrator can use any appropriate means to verify project valuation. Engineering Review Charged to applicant at the actual cost of the service as billed by the contracted advertisement and postage to notify abutting land owners engineer. Zoning Amendment Request (Map or Text) $200 plus cost of required legal Sign Permit Tree Harvest Permit $30 $50 RiverE Bend Town Council June 15, 2023 Regular Session! Minutes 13of15 Zoning and Subdivision Ordinances Wildwood Storagel Rental Rates $25 per set Unit Number BB01 BB02 BB03 BB04 BB05 BB06 BB07 BB08 BB09 BB10 BB11 BB12 GB15 GB16 GB17 GB18 GB19 GB20 GB21 GB22 OP Unit Size 5x20 5x20 5x20 5x20 10x20 10x20 10x20 10x20 10x20 10x20 10x20 10x20 10x16 10x16 10x16 10x16 10x16 10x16 10x16 10x16 Monthly Rent $35 $35 $35 $35 $75 $75 $75 Town Occupied (TO) TO TO TO TO $65 $65 $65 $65 $65 TO TO TO Open Spaces (40) $25 Late Payment Charge Interest Charge $10, assessed after the 10th oft the month 1.5%1 monthly on outstanding balances River BendT Town Council June 15,2 2023F Regular Session Minutes 14of15 ENTERPRISE FUNDS Waterand Sewer- Ratesand Fees Class 1 and 2 - Residential() Customer Base Charge per month (2) Usage per 1,000 gallons Usage 0-4,000 gallons Usage 4,001-20,000 gallons Usage 20,001+ gallons Initial Connection (Tap) charge(8) Nonpayment Fee Class 3: and 4- Commercial Customer Base Charge per month (2) Usage per1,000 gallons Initial Connection (Tap) charge() Nonpayment Fee Class! 5- - Industrial Water 15.24 4.22 4.50 4.55 1,250.00 70.00 88.32 4.22 3,500.00 100.00 276.24 4.22 5,000.00 200.00 Sewer 24.18 9.30 1,250.00 141.99 9.30 1,250.00 Customer Base Charge per month (2) Usage per1,000 gallons Initial Connection (Tap) charge(4) Nonpayment Fee Class 6-1 Early Bird (Nol longer available) Class' 7-1 Fire Hydrant Charge Availability Charge per year Class 8- -1"Water: Service Customer Base Charge per month(2) Usage per 1,000 gallons Initial Connection (Tap) charge(4) Nonpayment Fee 444.93 9.30 1,250.00 183.00 30.90 4.22 1,500.00 100.00 15.24 4.22 70.00 15.24 70.00 49.43 9.30 1,250.00 Class 9- Vacant, /Out of Use Non-residential Property Customer Base Charge per month(2) Usage per 1,000 gallons Nonpayment Fee Class 10-1 Vacant Residences Customer Base Charge per month(2) Nonpayment Fee 24.18 9.30 River Bend Town Council June 15, 2023F Regular Session! Minutes 150f15 Special Charges Service Call- 21 hour minimum $35 per hour- signed by customer toi initiate work outside ofs scheduled work hours of 7:00 a.m. 4 4:00 p.m. on weekdays and 7:00 a.m. - 3:00 p.m. on weekends $25 no charge if meter defective $25, as allowed by G.S. $25-3-506 10% of amount overdue per month or part of month beginning 30 days after billing date Meter' Testing Charge Returned Check Processing Charge Latel Payment Charge Irrigation Connection Inspection $20 (1) Residential customer deposit may apply. Please refer to Water Resources Department Policy Manual. (2) Base charges do noti include any usage. (3)The) published Initial Connection (Tap) charges are based ont thel historic River Bend average cost that has been experienced! in making connections. There willl be cases when, because oft thel local depth ofthe: service main pipe to which the connèction is to be made, or other site specific differences from the norm, the published connection fee will not cover the actual cost ofthe tap. When the Water Resources Superintendent encounters such conditions, hes shall notify the applicant requesting thet tap that the cost maye exceed thej published fee. In those cases, arecord of cost associated with the specific tap willl be accounted for and ift thet total cost exceeds thej published fee, then the applicant shall pay ai fee equal to the actual cost. Initial connection charges are based upon the: size oft the meter and charged as: shown in the appropriate Class above. (4)The necessary equipment will be provided to the resident at cost. The resident is responsible. for installing thei irrigation meter on the resident's side of the regular water meter. Afterinstallation, the work willl bei inspected by a Water Resources Department employee.