Town of Robbinsville Regular Meeting Minutes January 8, 2020 Graham County Court House 12 Court Street, Robbinsville, NC: 28771  A regular Town of Robbinsville meeting was scheduled to be called to order at the Town Hall at 1:00 pm but due to not enough room to seat the people attending, Mayor Steve Hooperr moved the meeting to the Graham County Court House located at: 12 Court Street, Robbinsville, NC 28771 A regular Town of Robbinsville meeting was called to order by Mayor Steve Hooper at 1:14 pm at the  Graham County Court House on. January 8, 2020. Council present: Brian. Johnson, Debbie Beasley, Shaun Adams  Others present: Alex Shelton, American Tank Maintenance; Mike Wallace, Core & Main; Brandon Stokes, Core & Main; Dustin Doyle, Core & Main; Ann Haager, citizen; Jim Haager, citizen; Roger Carlton, citizen;  Lynn Kindley, citizen; attendance list is available upon request  Approval of meeting minutes:  December 4, 2019 Meeting minutes: Brian. Johnson motioned to approve the December 4, 2019 meeting December 11, 2019 special Meeting minutes: Debbie Beasley motioned to approve the December 11, December 19, 2019 Work Session meeting minutes: Debbie Beasley motioned to approve the December 19, 2020 Work Session Meeting minutes. Shaun Adams seconded. Brian. Johnson was absent for the  minutes. Debbie Beasley seconded. Shaun Adams opposed. Motion passed 2-1. 2019 meeting minutes. Brian Johnson seconded. Motion passed unanimously.  December 12"h meeting. Motion passed.  Approval of agenda:  Debbie Beasley motioned to amend the agenda in regards to the Resolution of Corridor K (Resolution to Adopt the Graham County Comprehensive Transportation Plan. Amendments) after #5 in Old Business. Debbie Beasley motioned to amend the agenda in regards to fuel purchase. Shaun Adams seconded. Debbie Beasley motioned to approve the agenda. Shaun Adams seconded. Motion passed unanimously.  Brian. Johnson seconded. Motion passed unanimously.  Motion passed unanimously.  Old Business:  Approval of ninety day suspension of Crown Food Mart ground water treatment iron pilot test: After discussion, Shaun Adams motioned to approve the ninety days suspension of Crown Food Mart ground water treatment iron pilot test. Brian. Johnson seconded. Motion passed unanimously. Steve Hooper asked Dirk Cody tol bring the necessary paperwork needed to sign fori the extension. Dirk Cody stated that he would have Robert Martin (Martin & Slagle Geosciences, PA) get the proper  documentation together.  Page 1 of4    Update-new meter system-time frame to recoup cost of system/how much: saved- Steve Hooper: Steve discussed the information he obtained from Joy Garland with the Town of Clyde. Shaun Adams interrupted stating there is one thing you don't! have on there-the cost of $361,642.71-the Town of Robbinsville can'ta afford that Steve. Steve reminded Shaun that he had been asked to accompany himi to view the Town of Santeetlah's meter system but he had declined. Steve stated that this is just for discussion and grants can be applied for which the Town would only have to match 20%. Steve stated that improvements must be made to the water/sewer system to continue providing these services for  those that need it. Zenner Pilot System agreement: seconded. Motion passed unanimously. Update = Automated alert system:  Shaun Adams motioned to: strike Zenner Pilot System agreement from the agenda. Debbie Beasley  Brian. Johnson stated that the other company will give a quote for an automated alert system for the next proposed budget. Shaun motioned to remove automated alert system from the agenda. Debbie  Beasley seconded. Motion passed unanimously.  Update - Old" Town Hall easement- - adjoining property owner:  Steve Hooper informed the Board that he has been unable to talk to the adjoining property owner yet. Debbie Beasley motioned to table till next meeting. Shaun Adams seconded. Motion passed Resolution to adopt Graham County Comprehensive Transportation Plan Amendments: Brian. Johnson motioned to adopt the Resolution. Debbie Beasley seconded. Motion passed  unanimously.  unanimously. New Business: Public comment: unanimously.  Brian. Johnson motioned to open public comment at 1:25 pm. Debbie Beasley seconded. Motion passed Twenty three people spoke in public comment. With no further public comment, Debbie Beasley motioned to close public comment. Brian. Johnson seconded. Motion passed unanimously. Debbie Beasley motioned to open the Public Hearing at 2:15 pm. Shaun Adams seconded. Motion With no public comment, Shaun Adams motioned to close the Public Hearing at 2:18 pm. Brian. Johnson Brian. Johnson motioned to adopt the resolution forl lease of the old VFW building to GREAT. Debbie Discuss the resolution requesting the Graham County Board of Elections hold an election regarding  Public Hearing - Leasing old VFW building to GREAT:  passed unanimously.  seconded. Motion passed unanimously.  Beasley seconded. Shaun Adams opposed. Motion passed 2-1.  the Sale of Malt Beverages and unfortified wine int the Town of Robbinsville: The Board already discussed with the public inj public comment.  Page 2 of4    Approval of resolution requesting the Graham County Board of Elections hold an election regarding Brian. Johnson motioned to table the issue until we get all the correct and legal information. Debbie Brian. Johnson motioned for a five minute recess at 2:35 pm. Debbie Beasley seconded. Motion passed unanimously. Brian. Johnson motioned to reopen the meeting at 2:40 pm. Debbie Beasley seconded.  the sale of malt beverages and unfortified wine int the Town of Robbinsville:  Beasley seconded. Motion passed unanimously.  Motion passed unanimously. Water tanks maintenance: agreement. New meter system: fort the Board. Closed session procedures:  Alex Shelton with Ameriçan Tank Maintenance discussed the Town's options for a tank maintenance  Mike Wallace, Brandon Stokes and Dustin Doyle with Core & Main did a new meter system presentation  Shaun Adams discussed closed session procedures with Town attorney Ellen Davis.  Debbie Beasley motioned fora ai five minute recess at 3:38 pm. Brian. Johnson seconded. Motion passed. Debbie Beasley motioned to reopen the meeting at 4:00 pm. Brian. Johnson seconded. Motion passed. After discussion, Town Attorney Ellen Davis stated that the Town is currently using a public request form Resolution- Graham County Tax Assessor release/discover real and personal taxes for the Town: Brian. Johnson motioned to approve the Resolution. Debbie Beasley seconded. Motion passed  Security of files/Town procedures:  which isa type of control but the files need to be secured by lock.  unanimously.  Graham County Tax Assessor/Eller Branch discoveries:  The Board reviewed the Graham County Tax Assessor discovery #5738, #5739, #5740 and #5741. Due to an error by the Tax office, the Graham County Tax Assessor recommended the Town to waive the penalties and fees. Brian. Johnson motioned to waive all fees/penalties and adjust #5739/#5741 water/sewer charges for the discovery years. Debbie Beasley seconded. Motion passed. The Finance Director presented the November 30th, 2019 Budget VS Actual report to the Board. The Finance Director explained that she mailed a request on December 5, 2019 to request credit card Brian. Johnson made a motion to accept Budget Amendment #6- McGill invoices ($10,064) for assistance provided during the Crown Food Mart fuel spill legal negotiations with the Tallulah Creek Water Plant issue. This Budget Amendment will result in a net decrease of the Water & Sewer Fund Balance.  Finance update - Finance Director Sonya Webster:  statements requested by Shaun Adams for 2016 and 2017.  Page 3 of4    The Finance Director updated the Board on the General Fund Capital Management account. The account income revenue has increased by $450 a month, which will result in a $5,400 annual increase in  interest revenue. Fuel purchase: Closed session:  The Board discussed ai fuel purchase.  Debbie Beasley motioned to goi into closed session at 4:40 pmi in reference to Statue GS143- Shaun Adams motioned to come out of closed session at 4:47 pm. Brian. Johnson seconded. Motion  318.11(C),(a)3,6 Brian. Johnson seconded. Motion passed unanimously.  passed unanimously.  After coming out of closed session:  Shaun Adams motioned to advertise the Maintenance Worker 1 position for two weeks with the qualifications of GED/High School diploma, drivers license and pass a drug screening test. Debbie With noi further business, Brian. Johnson motioned to adjourn at 4:49 pm. Debbie Beasley seconded.  Beasley seconded. Motion passed unanimously.  Motion passed unanimously. 3F1  Steve  Brianohnson, Council R  Shaun Adams, Council ATTEST:  Debbie Beasley, Council  Ghany  Shavi backlicol Shari Birchfield, Deputy Clerk'to the Board  Page 4 of4