River Bend Town Council Work Session Minutes August10, 2023 Town Hall 7:00 p.m. Mayor John Kirkland Brian Leonard Barbara Maurer Buddy Sheffield Jeff Weaver Delane Jackson Kristie Nobles Ross Hardeman 32  Present Council Members:  Town Manager: Town Clerk: Town Attorney:  Members of the Public Present: CALLTO ORDER  Mayor Kirkland called the meeting to order at 7:00 p.m. on Thursday, August 10, 2023, at the Councilman Weaver motioned to accept the agenda as presented. The motion carried Message from David Bone, Executive Director. = Eastern Carolina Council of Government The Manager introduced David Bone from the Eastern Carolina Council of Government (ECCOG). Mr. Bone gave a presentation of the available resources that the ECCOG offers and upcoming events. He also expressed gratitude to Patty Leonard who is the Town's appointed Counciwoman Maurer stated that the CAC has been working on the median project for over a year. She stated that there are some landscaping issues including dangerous, sick trees and shrubbery that need to be reviewed. She stated that Tom Glasglow has submitted his recommendation. At this time, Councilman Weaver stated that he did not want to remove the medians, but to correct the problem trees and shrubbery. Counciman Leonard agreed and stated Councilman Sheffield motioned toi instruct the Town Manager toi investigate the cost of having an arborist exam trees on Plantation Drive and Anchor Way. The motion carried unanimously.  River Bend Town Hall with a quorum present. VOTE-A Approval of Agenda unanimously.  representative tot the ECCOG.  Discussion - CAC's Plantation Median Recommendations  that there is no money in the current years budget for this project.  VOTE- CAC's Median Recommendation  At this time the Mayor called for a 2 minute recess. Discussion - Renew' Water Shortage Response Plan  The Manager stated that the Town is required to have a Water Shortage Response Plan, which outlines what is done during a drought or any other condition that limits the Town's water availability. He stated that this plan has to be renewed every 5 years as required by NCDEQ. Councilman Sheffield motioned to approve the Water Shortage Response Plan Resolution as  VOTE = Renew' Water Shortage Response Plan Resolution presented. The motion carried unanimously. (see attached)    River Bend Town Council August 10, 2023, Work Session! Minutes Page2of4  VOTE - 2022 Craven County Tax Settlement presented. The motion carried unanimously.  Councilman Leonard motioned to approve the 2022 tax settlement from Craven County as Councilman Leonard stated that when the Council revised the Advisory Board Ordinance, they did not address the role of the Council Liaison. He stated that most Council members start as Advisory Board members. He stated that there is not anything in the ordinance to prevent Council members from serving on the Advisory Boards. He stated he felt it was a conflict of interest with the Council appointing Advisory Board members and also serving on Advisory Boards. Councilman Leonard motioned to approve the proposed language in the Advisory  Discussion - Draft Advisory Board Ordinance Amendment  VOTE - Draft Advisory Board Ordinance Appointments Board Ordinance as presented. The motion carried unanimously. Discussion = Advisory Board Appointments  The Manager stated that there are vacancies on the Advisory Boards and there are three applications in the agenda package that Advisory Boards have recommended. Councilwoman Maurer stated that there are several applicants that have also applied for the Council vacancy. She stated she recommends postponing the Advisory Board appointments until the Council vacancy has been filled. The Council agreed to postpone any Advisory Board appointments until The Mayor introduced Ross Hardeman who is representing the Town Attorney during his absence. Mr. Hardeman stated that he and David Baxter have reviewed and approved the language in the contract for the Red Caboose Community Library and the Town of River Bend. Councilman Leonard asked if the Red Caboose Library was ready to execute the contract and Mrs. Gloria Kelly (vice chair for Red Caboose Library) stated there was one question. She inquired about the payment (item 2.2oft the contract) in the amount of $5,000 over a 12-month period, with the fiscal year already two months in. The. Attorney stated that the contract could be reworded to allow payments over 10 months' time and starting the following year, it would be a 12-month Discussion- = Planning Board's Rezoning Recommendation for 403 Old Pollocksville Road Councilman Sheffield stated that thel Planning Board has received a rezoning request from Robert Davis, the property owner, to rezone a portion of the property from R-20A1 to R-15. He stated that the Planning Board recommends this request and has sent it to the Council. The Manager stated Councilman Sheffield motioned to schedule al Public Hearing for rezoning of 403 Old Pollocksville Road at the regular Council meeting in September after the new council person has been seated. Councilman Weaver stated that Conditional Zoning was tabled at a previous meeting, but he thinks it needs to be readdressed. He stated that he felt this would be a good tool for the Town to have. The Manager stated that the latest drafted ordinance is included in the agenda package. After a discussion the Council agreed to vote on the language within the ordinance at the August  the Council vacancy has been filled. Discussion - Red Caboose Library Contract  period. The Council agreed.  that a Public Hearing is needed and requires advertising. VOTE-F Public Hearing for 403 Old Pollocksville Road  The motion carried unanimously. Discussion - Conditional Zoning Ordinance  17, 2023, meeting.  REVIEW - Agenda for the August 17, 2023 Council Meeting The Council reviewed the agenda for the August 17, 2023, Council Meeting.    RiverE Bend Town Council August1 10, 2023, Work Session Minutes Page3of4  ADVOURNMENTRECESS  There being no further business, Councilman Sheffield moved to adjourn. The motion carried  unanimously. The meeting adjourned at 8:11 p.m.  J. Nôblés, CMC, NECMC tagl  Town Clerk    River BendT Town Council August 10, 2023, Works Session Minutes Page4 4of4 2023-RES-05  TOWN OF RIVER BEND RESOLUTION APPROVING WATER SHORTAGE RESPONSE PLAN  WHEREAS, North Carolina General Statute 143-355 () requires that each unit of local government that provides public water service and each large community water system shall develop and implement water conservation measures to respond to drought or other water shortage conditions as set out in a Water Shortage Response Plan and submitted to the WHEREAS, as required by the statute and in the interests of sound local planning, a' Water Shortage Response Plan for Town of River Bend has been developed and submitted to the WHEREAS, the Town Council finds that the Water Shortage Response Plan is in accordance with the provisions of North Carolina General Statute 143-355 () and that it will provide appropriate guidance for the future management of water supplies for River Bend, as well as useful information to the Department of Environment and Natural Resources for the NOW, THEREFORE, BE IT RESOLVED by the Town Council of Town of River Bend that the Water Shortage Response Plan entitled, River Bend' Water Shortage Response Plan dated August 10, 2023, is hereby approved and shall be submitted to the Department of Environment BE IT FURTHER RESOLVED that the Town Council intends that this plan shall be revised to reflect changes in relevant data and projections at least once every five years or as otherwise requested by the Department, in accordance with the statute and sound planning practice. Adopted this the 10th day of August 2023 at River Bend, North Carolina.  Department for review and approval; and Town Council for approval; and  development of a state water supply plan as required by statute;  and Natural Resources, Division of Water Resources; and   SEAL 1981  KR John R. Kirkland, Mayor  ATTEST:  Menoks Kristie J. Nobles, TowhClerk, CMC