MACON COUNTY BOARD OF COMMISSIONERS  July 9, 2019 AGENDA  1. Call to order and welcome by Chairman Tate  2. Announcements 3. Moment of Silence 4. Pledge of Allegiance 5. Public Hearing(s) = and Development  6:00 pm. Telecommunication tower  application from Verizon Wireless for a 175 foot monopole at 575 CR Cabe Road- Macon County Department of Planning, Permitting NOTE: Immediately following the close of the public hearing, the board may consider taking action on the application.  6. Public Comment Period 7. Additions to agenda  8. Adjustments to and approval of the agenda  9. Reporta/Presentations  A. Update on VAYA Health and Community Crisis Plans = Shelly Forman, Western Region Community Relations Representative, B. Presentation of Southwestern Commission Annual Report- C. Update on Federal Funding to Lyndon B. Johnson Job Corps  VAYA Health  Sarah Thompson, Executive Director Center. Author Phalo, Center Director  10. Old Business  A. Correction to Resolution Amending in part the bylaws for the Highlands Area TDC- Chester Jones, County Attorney B. SCC Parking Lot Paving Project- Derek Roland, County Manager    11.New Business  A. Consideration of approval of loan application request for Otto B. Designation of voting delegate for the NCACC annual C. Occupancy tax penalty waiver request from Linda Moore- Lori  Fire and Rescue- ChiefTerry Rholetter conference- Derek Roland, County Manager  Hall, Finance Director  12.Consent Agenda - Attachment  All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of A. Minutes of the May 14, 2019 Regular Meeting, the May 21, 2019 continued session and the June 3, 2019 continued C. Capital Project Ordinance Radio Communications Upgrade D. Tax Releases for June in the amount of $922.00  Commissioners. session B. Budget Amendments #1-7 Amendment  E. Tax Office Monthly Report A. Airport Authority (2 seats)  13.Appointments  B. Town of Franklin Planning Board (ETJ Representative) C. Department of Social Services Board (one seat) D. Community Funding Pool Task Force (one seat)  14.Closed session (ifnecessary)  15. Adjourn/Recess    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: July 9,2019  DEPARTMENT/AGENCY: Planning Permitting & Development  SUBJECT MATTER: Public Hearing COMMENTSRECOMMENDATION:  Faulk and Foster Real Estate, on behalf of Verizon Wireless has submitted an application to construct a 175' ft. steel monopole at 575 CR Cabe Road in Franklin NC. The Applicant is classified as a Commercial Wireless Provider on the application form. Representatives from the Planning Permitting & Development Department will be present to answer any  questions.  Attachments Agenda Item 5  X Yes  No    STATE  MACONCOUNTY Planning, Permitting and Development IBHLAKESIDEDRIVE FRANKLINNG, 28734 Phone: 828-349-2073 Fax: 828-524-2653  June 17,2019  NOTICE OF PUBLIC HEARING  The Macon County Board of Commissioners will hold aj public hearing on July gth 2019 at 6:00p.m. at the regular meeting oft the Board, to be held in the Commissioners Board Room on the 3r4 floor oft the Macon County Courthouse 5 W Main St, Franklin NC 28734. The purpose of the hearing will be to receive public input on a telecommunication tower application from Verizon Wireless. A 175' monopole tower is proposed for a site on 575 CR Cabe Rd Franklin, NC 28734 (Macon County Parcel Number 6593597002). The subject property is owned by Rosanne Bradley Life Estate. For further information, please contact the Macon County Planning Department at (828)349-2518 or (828).349-  2170. Jack Morgan 3  Director, Macon County Planning Department    MACON COUNTY TELECOMMUNICATONS TOWER  ORDINANCE PERMIT APPLICATION  APPLICANT: favk and forlec Peal Estte on behalfs  Vexizon Wireless  APPLICANT CONTACTI INFORMATION  Name: Benjamm S.Herpicke, faulk +fotle Rea Estpe  Address: 7Z1 Lemster Ra  Rochester Hlls MT 49309  ben-herricke E-Mail: favlkanifsler com  Phone: 248-091-9214  Fax:  Is this a joint application by two or more wireless service providers? No *(fajointa application, attach contact information, for each additional applicant)*  Applicant's Classification:  Commercial Wireless Provider X Governmental User  Private Business User  *(fajoint application, indicate classificationfor each additional applicant)*  Wireless Facility Type:  Existing Structure_  Telecommunication Tower X Modification to approved facility_  a LESSOR CONTACTINPORMATION Name(s): Rosanne C balley LR Eshe Address: 575 CR Labe Road  franklin NC 28734  Phone: 828-524-9544 Fald floso fec 6/5/19  Fax:  E-Mail:    ACUITVIOPAITOAINORVATON Macon County Land Records Identification: 6543517002 Address or Description of General Location: $75 CR  Cwbe Ra fraakhn NC 28734  Latitude: 3504'09.6" Longitude: 93° 21' 52-8"  Ground Elevation (AMSL): 22716 Support structure description: Monopple  Support structure height (AGL):_ 175' to top 3 Skel  Are additional co-location positions available on the support structure? YEs  ftvts Poshons C I6D',  *fyes, specifheight ofeach additional position, identify Specify the following information for applicant's - Number, brand and: model number, Ifas sectorized antenna Ifmicrowave antennas are included, the band and power level  whether  any providers occupying eachadditional 190,140 or  such positions are vacant and available)* Veriton Wineless position power level and height of applicant's antennas or any co-applicant proposed height, orientation brand and modelnomber, frequency  Fist  usr  proposed facility on an attached shéet: degrees) ofeach sector  array, the azimuth or orientation (in  A APPLICANT'S CERTIFICATIONS The applicant represents and certifies that the  following are true and accurate:  The applicant has not constructed, maintained, operated or orn modified any wireless telecommunication including any part ofthe foundation). with respect to environmental effects of  within Macon County without the approval ofl Macon modified any wireless telecommunication facility County, that ifk has ceased operating and has removed facility within Macon County without the approval of Macon  County, or, ifit has constructed, maintained, operated all above-ground portions ofs such facilities (not  The proposed wireless telecommunication facility complies isi Any telecommunication tower to be constructed as oft the not required to be lighter or painted by rules and part All improvements constructed as part oft the wireless elecommunication Uniform Building Code, National Electrical Code, Uniform  with, ali applicable FCC rules and regulations proposed wireless telecommunication facility  electromagnetic emissions.  regulations of the Federal Aviation Administration.  facility shall comply with the  Uniform Fire Code, and structural standards oft the Electronic Plumbing Code, UniforMechanical Code,  Industry Association, where applicable.  Industries. Acimtafeimmmistion    Ifthe applicant has previously supplied the Macon  license (ori ifthes applicant is not an) FCCI license, with County Ordinance Administrator with a copy ofi its FCC occupying the facility), that such FCCI license remains copies ofFCC licenses for each wirelèss provider  valid and in full force and effect.  "(Note: This application shall not be deemed  above certifications by the signature of its complete until the applicant makes each of the  authorized representative on this application)*  ATTACHMENTS  This application shall not be deemed complete unless . Al letter ofintent indicating the applicant agrees to make all  accompanied by the following:  Macon County available to other wireless providers for ofits wireless telecommunipation facilities within such façilities are structurally and technically able to co-location at commercially reasonable rates provided FCC licensee, with a copy of the FCC license for each wireless County Ordinance Administrazor with a copy ofits  accommodate additional providers.  Ift the applicant has not previously provided the Macon  FCC licenses must be submitted.  tenant occupying the facility), copies ofsuch demonstrating comp.iance with the Macon  Copies ofi relevant portions of executed leases for the proposed site County Wireless Telecommunication Facilities Ordinance,  Application Fees:  $500 for ani installment on an existing structure that $1,000 for a new telecommunication existing structure.  requires no increase Leigkt  tower, increases in height or major modirications to an  Site developmeatpreliminany tower design plans that comply with the provisions oft the Macon  County Wireless Telecommunication Facilities Ordinance.  *' The Ordinance Administrator shall advise the applicant ofs such additional  appropriate to process or evaluate this application.* information. deemed necessary or    li  ENDORSEMENT  The applicant certifies that all statements, certifications and rep:esentations supplied in this application are true and correct and that the person signing this application is duly authorized to execute this application and otherwise to act on  the applicant's behalf with respect thereto.  Dated' This 19  dayof May  2019  Signature: SObA  Printed name: BENSAMN 5. Herpick  Title: Zonina anp Leasns Speciakist  All applications and related material should be submitted to:  Macon County Planning Director Macon County Planning Department 18341 Lakeside Drive Franklin, North Carolina 28734  The Ordinance Administrator can be reached at (828): 349-2170 should there be ary questions  with respect to this application.    00 000  a    50y WIDEP  OF) WAY CRCABER  ROAD  PUBLIC RIGHTO TOFWAY  R  QuinOnoa Bo ORGABERD CLARKS CHAPELAD  1    383:ls2pBg.  15.00  5.00  -  SO'WIDE  EARLCA Y-22 RANTO OFV WAY  CRCABER ROAD  PUBLIC RIGHTO OF WAY  aImnOmOa Se CRCABERD CLARKS CHAPELRD    Stw.D EreveICADXCONIHN  E AOAD    PE    MACON COUNTY BOARD OF COMMISSISSIONERS  AGENDA ITEM  MEETING DATE: July 9,2019 DEPARTMENT/AGENCY: N/A  SUBJECT MATTER: Reports and Presentations COMMENTS/ECOMMENDATION:  : 9A. Shelly Forman, Western Region Community Relations Representative for VAYA Health will update the Commission on VAYA activities, including Community Crisis Plan requirements for 9B. Sarah Thompson, Executive Director for the Southwestern Commission will present the Southwestern Commission Annual 9C. Author Phalo, Center Director at the Lyndon B. Johnson Job Corps Center will update the board on Federal Funding received.  counties as identified by SB 630.  Report  Attachments Agenda Item 9A-9C  Yes X  No    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: July 9,2019 DEPARTMENT/AGENCY: Legal  SUBJECT MATTER: Correction to previouslya adopted resolution.  COMMENTS/RECOMMENDATION:  County Attorney Chester Jones will present a correction to the Resolution Amending in part the bylaws for the Highlands Area TDC, which was approved by the board on June 11, 2019. Revised copies  will be distributed at the meeting.  Attachments Agenda Item 10A  Yes XNo    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: July 9,2019  DEPARTMENT/AGENCY: Administrative  SUBJECT MATTER: Southwestern Community College Parking Lot  Paving Project.  COMMENTS/RECOMMENDATION:  County Manager Derek Roland will present to the Board of Commissioners, revised quotes on the Southwestern Community College Parking Lot Paving Project. On June 11, 2019 the Board of Commissioners voted to appropriate the remaining FY 18-19 contingency amount of $46,365 to Southwestern Community College to go towards re-paving the Parking Lot at the Jerry Sutton Public Safety Training Facility. Southwestern Community College is now requesting an amendment to the agreement which authorized this appropriation, as an additional $16,535 will be needed to complete  this project. Bids have been attached.  Attachments Agenda Item 10B  X Yes  No    PARKER PAVING COMPANY, INC.  P.O.BOX 29 SYLVA, NC 28779+828-586-8311 PROPOSAL SUBMITTED To: PSTC FRANKLIN  DATE: MAY 2, 2019 PROJECT: PARKING LOT PAVING  WE HEREBY. SUBMIT: THE FOLLOWING PROPOSAL, AND. SPECIFICATIONS..  PROJECT. AREA: = 3,195 SQUARE YARDS OPTION 1 - OVERLAY RESTRIPE. PER EXISTINGLAYOUT OPTION 2- REMOVE/REPLACE  TOTAL: $50,160.00 TOTAL: $62.900.00  CLEAN SURFACE, APPLY TACK, OVERLAY LOT WITH 2" COMPACTED 59.5C HOT MIX ASPHALT, DIGOUT EXISTING. ASPHALTAND REMOVE OFFSITE, ROLL EXISTING. BASE, PAVE WITH 2'"COMPACTED  $9.5CA HOTMIX, ASPHALT, RESTRIPE PER. EXISTING. LAYOUT  PAVING PRICES. ARE TIED TO THE NCDOT. ASPHALT INDEXI FOR THE MONTH OF. JUNE 2019. IFTHE INDEX: SIGNIFICANTLYINCREASES, ADDITIONAL CHARGES WILL. APPLY WITH PRIOR. APPROVAL FROM ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. ALL WORK TO BE COMPLETED IN A WORKMANLIKE MANNER ACCORDING TO STANDARD PRACTICES. ANY ALTERATION OR DEVIATION FROM. ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS WILL BE EXECUTED ONLY UPON WRITTEN ORDERS AND WILL BE. AN EXTRA CHARGE OVER. AND. ABOVE THE ESTIMATE. ALL AGREEMENTS, ARE CONTINGENT UPON STRIKES, ACCIDENTS, OR DELAYS BEYOND OUR CONTROL. PARKER PAVING COMPANY, INC. 's EMPLOYEES. ARE COVERED BY WORKMAN'S COMPENSATIONIONINSURANCE.  THE PROJECT OWNER,  AUTHORIZED: SIGNATURE: ACCEPTED BY:  DATE:    Bryson Grading & Paving PO Box 1691 PAvue Highlands, NC 28741 US 8285269348 songradng@gmai.com  RRYSUI  ADDRESS COLLEGE  SHIPT TO  ESTIMATE 1014 DATE 06/18 8/2019  SOUTHWESTERN COMMUNITY JERRY SUTTON BUILDING  DATE 06/18/2019  ACTMMITY  DESCRIPTION  QTY RATE  AMOUNT  OPTION FOR FULL REMOVAL AND REPAVE- BASED OFF 3243 SQUARE YARDS. THIS INCLUDES ALL EXISITNG ASPHALT INFRONT OF AND BEHIND THE BUILDING. ONLY AREAS NOT TOI BE PAVED ARE UNDER THE TRAILER AND THE AMBULANCE BEDS OUT REMOVAL OF EXISTING ASPHALT 29,191 GRADE SETUP FOR PAVING TRI AXLE LOAD OF CRUSHER RUN- STANDARD BASE FOR GRAVEL IS 4" THICK. IWOULD ASSUME THERE IS GOOD BASE UNDER THE EXISTING PARKING AREA. BUTIAMI LISTING HALF OF THE GRAVEL THAT THIS WOULD USUALLY NEED IF WE WERE PAVING IT NEW. IWILL ONLY BILL FOR WHAT IS USED ANDTRYTO SAVE YOU MONEY IN THIS AREA WITHOUT CUTTING THE QUALITY 2.5" OF 9.5B ASPHALT COMPACTED TO2. STRIPING  BACK.  06/18/2019 REMOVE 06/18/2019 SETUP 06/18/2019 TACR  1.00 29,191 0.25 10 450.00  29,191.00 7,297.75 4,500.00  06/18/2019 PAV-NEW 06/18/2019 STRIPE  29,191  1.90 55,462.90  2,100.00  2,100.00    DATE 06/18/2019  ACTIVITY  DESCRIPTION We are not responsible for any damages to utilities buried underground. We are not responsible for any damages done to asphalt, concrete, paver bricks on roads or driveways we are hauling over No solid rock removal included Itis understood that we are noth held responsible for any damage or flaws in our work due to causes that are out of our control or performed by another contractor. This would include but is not limited to inadequate subgrade material or installation of subgrade and/or excess underground or surface water. Paving grades at less than 1 1/2% are subject to puddles and void of warranty Prices are good for 30 days Payment Signed contract and 5% of total contract amount must be recieved before we will add you to our schedule Full payment is due on date of invoice. Invoice is subject to 1 1/2% intrest charge for bills over 30 days late. Contracts with new customers are subject to additional payment in the days prior to start of work  QTY RATE  AMOUNT  TOTAL  $98,551.65  Accepted By  Accepted Date    MACON COUNTY BOARD OF COMMISSISSIONERS  AGENDA ITEM  MEETING DATE: July 9,2019  DEPARTMENT/AGENCY: Otto Volunteer Fire Department SUBJECT MATTER: Approval ofLoan Application Request  COMMENTS/RECOMMENDATION:  ChiefTerry Rholetter ofthe Otto Volunteer Fire Department is seeking approval ofa loan application request which will be used for the purchase ofequipment. ChiefRholetter will provide further  details at the meeting.  Attachments X Yes Agenda Item 11A  No    OTTO VOL. FIRE AND RESCUE  60 FIREHOUSE ROAD OTTO,N.C.28763  Chief, Terry Rholetter  Ph: 828-524-3473 Fax: 828-369-9003  To: Macon County Commissioners  Otto Fire & Rescue is seeking your approval toj pursue al loan in the amount of $404,238.00 for the purchase ofar new fire engine. As stated in the fire department survey in2 2017, this purchase will be replacing our first out engine for the main station. We are removing a 1993 GMC from ouri inventory and stepping down our other engines to fill in the void. Otto fire & Rescue's Board ofDirectors was able to fund this purchase by reallocating money from existing budget line items without an increase to the community. Your approval would be greatly appreciated and will help us continue to  provide the best service possible to the Otto community.  Thank you for your consideration,  Terry Rholetter Chief Otto Fire & Rescue    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: July 9,2019  DEPARTMENT/AGENCY: Administration  SUBJECT MATTER: Selection of voting delegate for the NCACC  annual conference  COMMENTS/RECOMMENDATION:  The Board of Commissioners will designate a voting delegate for the 112th Annual Conference of the North Carolina Association ofCounty Commissioners, which will be held in Guilford County, N.C., on  August 22-24th 2019.  Attachments X Agenda Item 11B  Yes  No    CAROLIN OUNOEO COUNTY  Designation of Voting Delegate to NCACC Annual Conference  I, delegate for 2019.  hereby certify that I am the duly designated voting County at the 112th Annual Conference oft the North  Carolina Association of County Commissioners to be held in Guilford County, N.C., on August 22-24,  Signed: Title:  Article VI, Section 2 ofc our Constitution provides:  "On all questions, including the election of officers, each county represented shall be entitled to one vote, which shall be the majority expression of the delegates ofthat county. The vote ofany county in good standing may be cast by any one ofi its county commissioners who is present at the time the vote ist taken; provided, if no commissioner be present, such vote may be cast by another county official, elected or appointed, who holds elective office or an appointed position in the county whose vote is being cast and who is formally designated by the board of county commissioners. These provisions shall likewise govern district meetings of the Association. A county in good standing is defined as one  which has paid the current year's dues."  Please return this form to. Alisa Cobb by: 12 Noon on Friday, August 16, ,2019:  NCACC 323 W.Jones Street, Suite 500 Raleigh, NC27603 Fax: (919) 733-1065 Email: lisa.cobbOncacc.org Phone: (919)715-2685    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: July y9,2019 DEPARTMENT/AGENCY: Finance  SUBJECT. MATTER: Occupancy tax penalty waiver request  COMMENTS/RECOMMENDATION:  Lori Hall, Finance Director will present an occupancy tax penalty  waiver request submitted by Linda Moore.  Attachments Agenda Item 11C  X  Yes  No    Lori Hall,  6-28-19  lam writing to request an appeal for the late filling of the occupancy taxi for the months of May and April. lam a new Host for Airbnb and' VRBO. Ihave been overwhelmed by the bookings and the process that goes along with being a host. Idid not realize the penalties that go with not filing on time untill received the letter from Kim Camp. In my thought I was thinking it could be filed quarterly. Iflhad  known the feeslwould not have filed late and will certainly not be late again.  Sincerely, Linda Moore 299 Corbin Road Franklin NC: 28734 828-507-1617    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: July y9,2019 DEPARTMENT/AGENCY: N/A SUBJECT MATTER: Consent Agenda COMMENTS/RECOMMENDATION:  12A. Minutes of the May 14, 2019 Regular meeting, the May 21,2019 continued session and the June 3, 2019 continued session.  12B. Budget Amendment #1-7  12C. Capital Project Ordinance Radio Communications Upgrade 12D. Tax Releases in the Amount of $922.00 for February 2019  Amendment.  12E. Tax Office Monthly Report  Attachments Agenda Item 12A-12E  X Yes  No    MACON COUNTY BOARD OF COMMISSIONERS  MAY 14, 2019 MINUTES  Chairman Tate called the meeting to order at 6:00 p.m. and welcomed those in attendance. All Board Members, the County Manager, Deputy Clerk, Finance Director, County Attorney, members of the news media and interested citizens ANNOUNCEMENTS: Chairman Tate noted that in looking at the agenda for the evening it was "obviously a very busy meeting tonight" and briefly reviewed the board's rules of procedure, adding that he was looking forward to seeing the County Manager's recommended budget. Commissioner Beale noted the passing of Bob Litton, a World War II veteran who was heavily involved in establishing the county's veterans memorial, and announced the time for his MOMENT OF SILENCE: Chairman Tate asked those in attendance to stand PLEDGE TO THE FLAG: Led by Commissioner Gillespie, the pledge to the flag PUBLIC HEARING ON COMPREHENSIVE PLAN: Chairman Tate called the public hearing on revisions to the Macon County Comprehensive Plan to order at 6:01 p.m. Macon County Planning Board Chairman Joe Deal expressed his thanks to the members of the planning board, who worked on this revision for three years. The County Manager said that the county's comprehensive plan is a requirement for the state transportation plan and helps the county earn "points" for improvement projects. Chairman Tate noted that no one signed up to comment on the plan. Following comments from Commissioner Beale, Commissioner Gillespie, the board's liaison to the planning board, asked the members of the planning board to stand and be recognized. Following comments from Commissioner Gillespie, Chairman Tate closed the public hearing at 6:05 p.m. Upon a motion by Commissioner Gillespie, seconded by Commissioner Shields, the board voted unanimously to approve the Macon County Comprehensive Plan, as revised, a copy of which is attached  were present.  funeral services.  and observe a moment of silence.  was recited.  (Attachment 1) and is hereby made a part of these minutes.  Minutes 05.14.19 Page 1 of6    PUBLIC COMMENT PERIOD: Tamara Zwinak asked the board for an exact accounting of how library meeting rooms are rented, how fee exemptions are granted, how many exemptions were granted in the last year and to whom on what basis. Commissioner Beale informed her that library employees are not county employees but work for the Fontana Regional Library system. Donna Majerus told the board that the county's Nuisance Ordinance is not working and that she has been told by the sheriff's deputies that the ordinance is too vague. She explained that she is having to cope with "the revving of the engines all day and all night." She explained that she has also had problems with the neighbor's dogs and that she and her husband have received threats of physical harm. She asked the board to "reword" the ordinance sO that it doesn't tie the hands of the officers from handling the issues at hand. Rick Green, who works at the county's recycling convenience center in Otto, addressed the idea of a "reuse" program for certain items discarded at the county's drop-off centers in order to divert them from the landfill and to help ADDITIONS, ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve the agenda as adjusted, as follows: To add consideration of a recreation agreement with the Upper Cartoogechaye Development Club under Old Business as Item 10A, per To add BudgetAmendment #225 to the Consent Agenda under Item 12B, To add consideration of an application for weatherization funding from Housing Director John Fay under New Business as Item 11C, per the  residents who might need them.  the County Attorney. per the Finance Director. Finance Director.  PRESENTATION OF THE RECOMMENDED FISCAL YEAR 2019-2020 BUDGET: The County Manager presented his recommended Fiscal Year 2019- 2020 budget to the board. A copy of his budget message is attached (Attachment 2) and is hereby made a part of these minutes. The budget as proposed is $52,834,025, and the County Manager presented highlights of the proposed budget in his Prezi presentation. Among those highlights, he explained that the 2019 reappraisal of real property produced a "revenue neutral" tax rate of 35.61 cents per $100 valuation, up from the current rate of 34.90. In the new budget, the County Manager recommended a tax rate of 36.94 cents. In his summary, he said that the new budget "will allow us to continue providing high quality services to the citizens of Macon County at one of the lowest tax rates in the state and without compromise to our strong  financial position."  Minutes 05.14.19 Page 2 of6    SCHEDULING: OF BUDGET WORK SESSIONS: Following discussion, the board agreed to hold a budget work session on Tuesday, May 21, 2019at 6 PRESENTATION REGARDING TOWN OF HIGHLANDS BROADBAND: Highlands Mayor Patrick Taylor provided the board an update on the town's efforts to create a broadband network, and asked the county to consider becoming a partner in the project. Matt Shuler, the town's IT Director, presented a PowerPoint presentation that outlined the scope of the project, noting that the town is blocked from providing broadband, but will award a contract to JBL Communications, LLC later in the week that will bring fiber to every home in Highlands within a 300-day timeframe. He said the town has borrowed some $4.6-million to finance the effort. He also noted the system will have customers outside the town limits. Mayor Taylor then invited the county to be a participant in the project and suggested an annual commitment of $250,000 annually over the next four years to help "move this out into the county." He closed by saying he appreciated the board's consideration of this PRESENTATION OF COMMUNITY FUNDING POOL RECOMMENDATIONS: Robert Smith presented the Community Funding Pool recommendations for Fiscal Year 2018-19. He said there were 20 grant requests totaling $133,250, and the funding pool task force selected 11 agencies to split the $75,000 allocated by the county. A copy of the recommendation is attached (Attachment 3) and is hereby made a part of these minutes. Following further discussion, upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve the recommendation as PRESENTATION BY TOWN OF FRANKLIN FIRE DEPARTMENT: Franklin Fire Chief Matt Breedlove presented a PowerPoint presentation to the board. He said the department's proposal to the county is to continue to provide two- person coverage 24 hours per day, as implemented in July 2017. He also asked to allow the department to follow along with its 10-year strategic plan, which outlines acquisition of a substation to provide services to areas of the county which currently have a 9/10 insurance class rating. Areas that could benefit, according to Chief Breedlove, include Holly Springs, Corbin Cove, Piney Grove, Butterfly Subdivision, Sanderstown and Onion Mountain. He said the addition of a substation would allow these areas to have a Class 6 rating, the best rating attainable for those areas, which would save the average homeowner about $300 annually on homeowners insurance. In closing, he asked the board to allow the town to keep its current tax rate of 5.45 cents per $100 valuation, its two-person, 24-hour coverage, to plan for land acquisition for the substation, to continue to follow the 10-year strategic plan and to keep  p.m. in the commission boardroom.  matter. No action was taken.  presented.  Minutes 05.14.19 Page 3 of6    the district "as it currently is." Following comments from Town Manager Summer Woodard and questions from the board members regarding insurance PRESENTATION BY MOUNTAIN VALLEY FIRE DEPARTMENT: Travis Waldroop with Mountain Valley Fire and Rescue asked the board members to consider a plan whereby Mountain Valley's service district would be extended into an area presently served by Franklin's department. He told the board that for homeowners in this area, the change to a tax rate of 12.6 cents per $100 valuation in Mountain Valley's district would be offset by a 54 percent savings in homeowners' insurance premiums. He said the department is also looking to hire its first paid fireman. Mr. Waldroop then answered questions from the board. Following his presentation, Emergency Services Director Warren Cabe recommended that the board not take any action on either Franklin's or Mountain Valley's proposal at this time. He explained that changing service districts is a process, with reports that must be prepared and state statutes to follow that include a public hearing process. He told the board there are "a lot  rates and district boundary lines, no action was taken.  oft things to think about." No action was taken. Chairman Tate declared a recess at 8:37 p.m.  Chairman Tate called the meeting back to order at 8:49 p.m.  UPDATE ON TRANSIT DEPARTMENT PROGRAMS: Transit Director Kim Angel provided an update on the department's propane fuel and on-vehicle advertising programs. To summarize the propane program, she explained that in the last four years, the county has invested $47,432 to convert its vehicles to this system, including a fueling station at $28,820. However, the savings of using propane versus gasoline, combined with a federal alternative fuel credit, has resulted in a $53,761 savings to the county. Therefore, the fueling station cost plus the cost of all conversion systems was paid for in less than three years, leaving the department at $6,329 above the cost, with anticipated savings in the future. As for the advertising program approved by the board in late 2018, she said there are now 16 businesses with ad space on Transit vehicles. That has generated $22,782 in revenue, versus production cost of only $3,348, resulting in a net profit of $19,434. No action was necessary. EMS WEEK PROCLAMATION: Emergency Medical Services Coordinator Todd Doster asked the board to proclaim the week of May 19-25, 2019 as Emergency Medical Services Week. He shared that the county has 69 EMS personnel on the roster, 40 of whom are full-time, and that they answered more than 6,500 calls last year. Upon a motion by Comissioner Beale, seconded by Commissioner Gillespie, the board voted unanimously to approve the  Minutes 05.14.19 Page 40 of6    proclamation as presented, a copy of which is attached (Attachment 4) and is AGREEMENT TO PROVIDE RECREATION OPPORTUNITIES: Following an explanation by the County Attorney, and upon a motion by Commissioner Beale, seconded by Commissioner Gillespie, the board voted unanimously to approve an "Agreement to Provide Recreation Opportunities" with the Upper Cartoogechaye Community Club, a copy of which is attached (Attachment 5) and is hereby made a part of these minutes. The motion also authorizes the County Manager to execute the agreement and to fill in blanks as needed. The county will provide $18,750 for repairs to the old Gillespie Chapel building in exchange for the club making the building available to the public for recreation RESOLUTION REGARDING RELOCATION OF A PORTION OF AIRPORT ROAD: Commissioner Gillespie, the board's liaison to the Macon County Airport Authority, explained that the authority had adopted a resolution in favor of relocating a portion of State Road 1434 (Airport Road) in an effort to realign a portion of the road to both straighten out a dangerous curve and to connect existing airport land with another tract of airport property. A copy of that resolution is attached (Attachment 6) and is hereby made a part of these minutes. Following discussion, and upon a motion by Commissioner Gillespie, seconded by Commissioner Beale, the board voted unanimously to have the minutes of this meeting to reflect the commission's support of this resolution. APPLICATION FOR FUNDING FOR HOUSING DEPARTMENT: Following a brief explanation by the Finance Director, and upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve the Housing Department's Fiscal Year 2020 application for funding for the Weatherization Assistance Program and the Heating and Air Repair and CONSENT AGENDA: Upon a motion by Commissioner Gillespie, seconded by Commissioner Shields, the board voted unanimously to approve the items on the consent agenda as follows: the following budget amendments: #215 for the Sheriff's Department to appropriate $2,000 in donations to cover K-9 operating expenses; #216 for the Department of Social Services to allocate $8,000 for an additional demand in contract services; #217 for the Department, of Social Services to allocate an additional $2,600 for items and programs at Senior Services; #218 for the Transit Department to allocate $13,677 in additional revenue from the sale of advertisements on vehicles to cover the cost of printing advertisements and for a potential cost overrun for the department's parking lot project not covered by grant funds: #219 for the Health Department to distribute $68,011 in Fiscal Year 2018 Medicaid Cost Settlement Funds;  hereby made a part of these minutes.  opportunities.  Replacement Program.  Minutes 05.14.19 Page 5 of6    #225 for the Health Department to allocate $7,105 in new state revenue for maternal health (copies of the amendments are attached); tax releases for the month of April in the amount of $95.00; proposed fee changes for Macon County Public Health, as approved by the Macon County Board of Health on April 23, 2019 (list attached); and the monthly ad valorem tax collections APPOINTMENTS: Airport Authority: Upon a motion by Commissioner Beale, seconded by Commissioner Gillespie, the board voted unanimously to appoint Jack Horton to the Macon County Airport Authority, replacing Tommy Jenkins. Transportation Advisory Board: Transit Director Kim Angel was seeking to add some additional agency and individual appointments to the Macon County Transportation Advisory Board. During discussion, the possible need to revise the document establishing the number of members of the board arose, and CLOSED SESSION: Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to go into closed session at 9:19 p.m. for the purpose of discussing potential property acquisition under NCGS 143-318.11(a)5. At 9:27 p.m., upon a motion by Commissioner Gillespie, seconded by Commissioner Shields, the board voted unanimously to come out of closed session and return to open session. No action was taken. RECESS: With no other business, at 9:28 p.m., upon a motion by Commissioner Gillespie, seconded by Commissioner Shields, the board voted unanimously to recess the meeting until Tuesday, May 21, 2019 at 6 p.m. in the commission boardroom on the third floor of the Macon County Courthouse at 5 West Main Street, Franklin, NC for the primary purpose of holding a  report (no action necessary).  following further discussion, no action was taken.  budget work session.  Derek Roland  Jim Tate Board Chairman  Ex Officio Clerk to the Board  Minutes 05.14.19 Page 60 of6    MACON COUNTY BOARD OF COMMISSIONERS  CONTINUED SESSION MAY 21, 2019 MINUTES  Chairman Tate reconvened the meeting at 6:02 p.m. in the commission boardroom as recessed from the May 14, 2019 regular meeting. All board members, the County Manager, Deputy Clerk, Finance Director, County Attorney, members of the news media and interested citizens were present. Chairman Tate said the primary purpose of the meeting was to have some initial budget discussions, and the board heard comments from Sheriff Robert Holland and Emergency Services Director Warren Cabe, both of whom stated that while they did not get everything they asked for, both were generally "okay" with the proposed budgets for their respective departments. Macon County Schools Superintendent Dr. Chris Baldwin made a presentation to the board. He provided a number of handouts to the commissioners, and focused his initial comments on a regional funding comparison with other nearby school systems, a teacher salary comparison, and a list of the impacts on the school system stemming from the County Manager's recommended budget. A copy of that document is attached (Attachment 1) and is hereby made a part of these minutes. He cited the need for four new teachers to be paid with local funds, plus the need for additional teaching assistants. The board then heard from Angela Phillips, a second grade teacher at Cartoogechaye Elementary, who shared stories of how times and things have changed during her 27 years of teaching. Afterward, a lengthy discussion centered on a number of the items in Dr. Baldwin's list of impacts. The board members heard a request from Scaly Mountain/Sky Valley Fire Chief Tommy James regarding a proposed tax increase for the volunteer fire department. Mr. James told the board that the department was looking to add a full-time paid fireman and compensate the department's secretary. The department's current rate of 4.86 cents per $100 valuation would increase to The board had also planned to hear from representatives of the Highlands Fire Department. However, Chairman Tate noted that the Town of Highlands was  5.86 cents under the proposed plan. No action was taken.  Minutes 05.21.19 Page 1 of2    holding a public hearing on the proposed tax rate increase for the department Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve the following budget amendments: #231 for an agreement addendum for Fiscal Year 2020 that includes $10,131 in funds that are budgeted to pay for June 2019 expenses in the Minority Diabetes Prevention Grant; #232 for an agreement addendum for Fiscal Year 2020 that includes $8,047 in funds that are budgeted to pay for June 2019 expenses in the Tobacco Grant, and #233 for Emergency Services to appropriate $10,000 in funds received as a trade-in credit. Copies of the Following discussion, the board members agreed to hold another budget work session. Upon a motion by Commissioner Beale, seconded by Commissioner Shields, at 7:49 p.m. the board voted unanimously to recess the meeting until Monday, June 3, 2019 at 4 p.m. in the commission boardroom on the third floor of the Macon County Courthouse, 5 West Main Street Franklin, NC.  at this same time.  amendments are attached.  Derek Roland  Jim Tate Board Chairman  Ex Officio Clerk to the Board  Minutes 05.21.19 Page 2 of2    MACON COUNTY BOARD OF COMMISSIONERS  CONTINUED SESSION JUNE 3, 2019 MINUTES  Chairman Tate reconvened the meeting at 4 p.m. in the commission boardroom as recessed from the May 21, 2019 continued session. All board members, the County Manager, Deputy Clerk, Finance Director, County Attorney, members Highlands Fire Chief Ryan Gearhart told the board that the department was requesting a tax increase that would allow for the purchase of property and a new fire station. He said the department is also looking to go to 24-hour staffing. The current rate is 1 cent per $100 of valuation, and would rise to 3 cents if approved. Chief Gearhart said town officials are "very close" to securing The board then agreed to add several items to the agenda, including (1) discussion of a North Carolina Forest Service budget request, (2) discussion regarding an employee/position in Nantahala, (3) comments from Tamara Zwinak, (4) a matter concerning the LBJ Job Corps and (5) a rescission of an agreement to provide recreation opportunities followed by a new agreement on The board members and the County Manager spent the next hour discussing specific needs with Macon County Schools officials, including Superintendent Dr. Chris Baldwin and Board of Education Chairman Jim Breedlove. The County Manager recommended additional funding of $310,000 for the system to cover expenses associated with the STEM program, teacher assistants and the "cost of doing business," which was followed by discussion of potentially raising the ad valorem tax rate to cover the system's needs. The discussion then turned to salaries of school system personnel and a lengthy conversation about the STEM program, followed by topics such as capital needs and Upon a motion by Commissioner Higdon, seconded by Commissioner Shields, the board voted unanimously to approve the minutes of the April 9, 2019  of the news media and interested citizens were present.  the property. Following further discussion, no action was taken.  that same matter.  technology. No action was taken.  regular meeting as presented.  Minutes 06.03.19 Page 10 of3    Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve the following Budget Amendments: #243 for the Transit Department to appropriate $3,622 from an insurance settlement for vehicle repairs and maintenance; #244 for the Sheriff's Department to appropriate $24,913 from an insurance settlement (copies of the The County Manager told the board that he had met with B.J. Keener with the North Carolina Forest Service regarding the purchase of a new vehicle, of which the county would pay a portion. However, the County Manager pointed out that the matching funds are not in the recommended budget for next fiscal year. Following discussion on this matter, the topic shifted to paving of the parking lot at the Southwestern Community College (SCC) Jerry Sutton Public Safety Training Center. Following much discussion, and upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to move the $23,058 budgeted in Fiscal Year 2019-20 for the paving project to the Forest Service line item to pay for the county's share of the NC Forest Service vehicle ($22,748) and move the remaining $310 to contingency in the FY 2019-20 budget and to move the $46,365 remaining in the FY 18-19 contingency line item to the SCC line item for the SCC paving project. The County Attorney said he would prepare an interlocal agreement Commissioner Higdon raised the possibility of allowing Gary Solsebee, the Parks and Recreation Site Supervisor in Nantahala, to stay in Nantahala as opposed to working some days at the Parker Meadows Recreation facility in Franklin. Commissioner Higdon said he believed there was "enough maintenance) work over there for one guy" at other locations such as EMS. The County Manager told the board he would "look into it." No action was Commissioner Beale raised the issue of a situation with the LBJ Job Corps, adding that as liaison to the facility, he felt obligated to bring it to the board's attention, and would "bring this back around at our next meeting." Following an explanation by the County Attorney, and upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve two documents: (1) a Rescission of Agreement to Provide Recreation Opportunities" and (2) an "Agreement to Provide Recreation Opportunities," both involving the Upper Cartoogechaye Community Development Club. The first document rescinds the agreement approved by the board on May 15, 2019, a copy of which is attached (Attachment 1) and is hereby made a part of these minutes. The second document is a revised agreement that essentially corrects some of the financial numbers, with the  amendments are attached).  with SCC stemming from this action.  taken.  Minutes 06.03.19 Page 2 of3    County Attorney pointing out that the "real" cost of the project is $24,662, but with the community club having $5,985 available, the county will commit $18,677 to the project as opposed to the $18,750 (half of the initial projected $37,500 cost), that was originally approved. A copy of the new agreement is also attached (Attachment 2) and is hereby made a part of these minutes. The motion also authorized the County Manager to execute the documents. Tamara Zwinak asked the board to consider a feasibility study that would look at pulling all three libraries in the county out of the Fontana Regional Library system. She cited her reasoning for wanting to bring the libraries under full county control and closed by saying, "I know it's a radical idea." No action was Prior to ending the meeting, the board returned to the subject of the proposed budget. Chairman Tate told the other members to bring up for discussion any items that they could not support, and suggested that the board raise the tax rate by another half-cent over and above the County Manager's recommended rate in order to provide for the school system's requests. This led to further discussion, with Commissioner Higdon asking the County Manager to bring a recommendation back to the board at its June 11th regular meeting. At 5:53 p.m., with no other business, and upon a motion by Commissioner Higdon, seconded by Commissioner Beale, the board voted unanimously to  taken.  adjourn.  Derek Roland  Jim Tate Board Chairman  Ex Officio Clerk to the Board  Minutes 06.03.19 Page 3 of3    MACON COUNTY BUDGET AMENDMENT  July 1,2019  AMENDMENT # FROM: FINANCE DEPARTMENT: EXPLANATION: 11-3840-4179-00 11-5314-5675-19  SOCIAL SERVICES DESCRIPTION Fund Balance Foster Care General  Foster Care Donations Carry forward  INCREASE $1,119 $1,119  DECREASE  REQUESTED BY DEPARIMENTHEAD RECOMMENDED BY FINANCEOFFICER APPROVED, BY COUNTY MANAGER  tOR  ACTION BY BOARD OF COMMISSIONERS a/9/19 mecbay  APPROVED AND ENTERED ONI MINUTES DATED  CLERK    MAÇON COUNTY BUDGET AMENDMENT  July 1,2019  AMENDMENT # 2 FROM: FINANCE DEPARTMENT: EXPLANATION: 11-3840-4179-00 II-5314-5675-28  SOCIALSERVICES DESCRIPTION Fund Balance Adoption Expenses  Carry forward ofFederal Adoption funds  INCREASE $13,942 $13,942  DECREASE  REQUESTED BY DEPARIMENTHEND RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTIONI BY BOARDOF COMMISSIONERS APPROVED AND) ENTERED ONMINUTESI DATED  senntonte  7/9/19 mebhg  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENT# # 3 FROM: FINANCE DEPARTMENT: TRANSIT EXPLANATION: ACCOUNT 11-3840-4179-00 11-4935-5695-06 11-3570-4351-09 11-3840-4179-00 11-4935-5695-06  ROLL FROM FY19 TO FY20  DESCRIPTION  INCREASE DECREASE $ 9,959.00 $ 35,595.00 $ 51,916.00  FUND BALANCE. APPROPRIATED $ 9,959.00  CAPITAL MPROVEMENTS NCDOT:CTP-CAPITAL CAPITAL MPROVEMENTS  FUND BALANCE APPROPRIATED $ 16,321.00  REQUESTED BY DEPARTMENT HEAD:  Kim Angel  RECOMMENDED BY FINANCE OFFICER: Gesnstbet  APPROVED BY COUNTY MANAGER:  ACTION BY BOARD OF COMMISSIONERS: 7/9h9 metins  APPROVED AND ENTERED ON MUNIS DATED:  CLERK:    MACON COUNTY BUDGET AMENDMENT  AMENDMENTH 4 FROM: M.CHRISSTAHL DEPARTMENT: SOLID WASTE  EXPLANATION: MOVING MONEY FROM FY 18-19 TO BUDGET FY 19-20. EQUIPMENTIS  ON" THE WAY, BUT DID NOT ARRIVE BY 6/30/19. CENTER IMPROVEMENTS ARE ON HOLD FOR VARIOUS ISSUES.  ACCOUNT 603472 447203 604720 569502 60: 3472 447203 60 4715 569506  DESCRIPTION FUND BALANCE CAPITAL EQUIPMENT FUND BALANCE CAPITAL MPROVEMENTS  INCREASE 222,863 222,863. 89,025.00 89,025.00  DECREASE  REQUESTED BY DEPARTMENTI HEAD Plis BEhL  RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARDOF COMMISSIONERS  Berdade  APPROVED AND CLERK  7/plamehy  ENTERED ON MINUTES DATED    Macon County Department of Solid Waste Management prI  109 Sierra Drive, Franklin, North Carolina 28734 Phone: (828)349-2100; Fax: (828) 349-2185 Email: stah/@maconnç.org  *4  Macon County SidWaseMavy,el, Department  July 1,2019 From: M. Chris Stahl To: Lori Hall Derek Roland  Macon County Board of Commissioners  RE: Budget Amendment to carry forward expenditures in line items 604715-569506 Convenience Center Capital Improvements; and 604720-569502 Landfill Capital Equipment from the FY2018-19 The Solid Waste Department is requesting approval to appropriate remaining balances from the above referenced line items from FY2018-19 to Retained Assets within the Enterprise Fund; and reallocate the same to these line items in the FY2019-20 budget year. Below is al briefdescription of the purpose oft these  Budget Year to FY: 2019-20.  funds, as well as an update on the status of each necessitating the transfer forward. 604715-569506 - Convenience Center Capital Improvements: Transfer amount: $89,025.00. Current status of Center Improvement projects: The FY2018-19 Budget included $300,000.00 for Convenience Center Capital Improvements. These funds were to renovate the Carson and Junaluska Convenience Centers. The waste compactors and recycling containers for the Centers arrived approximately two weeks ago; six weeks after their anticipated delivery date. To wit, there was not time to contract and complete construction at the Centers after their arrival. More importantly, there are additional factors Junaluska: Ihave asked Duke Energy for approval to make the desired changes to the leased site. Namely, Ia am seeking to add an additional exit gate at the rear oft the Center. This would create one-way travel through the Center; opening it up to allow safer movement through and usage ofthe Center. Iam currently awaiting a response for approval ofa a design layout that I forwarded to Duke via Lisa Leatherman Carson: Iseeking a location for a temporary Center in the Cartoogechaye area during construction of the Carson Center, we became aware oft the potential to permanently relocate the Center to al larger location that would provide direct access off of Hwy. 64, and more capacity to queue vehicles both inside the Center and along an access road. This would alleviate the frequent hazard of cars stopping along the Old Murphy Road as they wait in line to drop off their waste and recyclables. Itis my hope that Ihave had discussions regarding this potential relocation with the County Manager, and we are close to a decision on the best course of action to proceed with renoyations/elocation of the Carson Center by the next Commissioners 604720-569502 - Landfill Capital Equipment: Transfer amount: $222,863.31. The FY2018-19 Budget included the purchase of a track-loader for the landfill. The loader has been delivered to the local dealeri in Asheville where the landfill guard package is being installed. We anticipate delivery of the machine within  specific to each Center that continues to delay proceeding with these projects.  on. June 5,2019. A copy ofthe design layout is attached.  meeting.  the next 2-3 weeks.    B *4  5866 AAPONI  Vunn. excavating! below current grade.  Proposed changes tot theJ Junaluska Center: General- Site tobel lereled with retaining wallz remsored and relocated alongt the eastern boundaryo ofthes site. Soilsf from ther ramp area willl be usedt to elerate thee entire site soa ast tos avold futuref flooding. Site will alsob bec crownedi upt ther middle ford drainage. Other thant the area bullt upb behind ther retaining wall, wer will notbe 2)Poure concrete pad for compactor container. Open-top cans willb ber replacedb bya compactor unit. Thee enclosed can willl helpp prerent windblown littera andi improve the aesthics atd thes site. 3)Thisi is as speclal contalner for Nantahala: Itis onel halfo open-topf fors scrapr metal, and oneh halfenclosed! fors scrapt cires. Lacing tires in containern willr not only tnprove the sesthetics at 4)V Wec cannot puts glassi in thec compactor because broken glass contaminates theo other recyeling commodidies. Therefore, therer wille beas snaller container installed fore clear andc colored Orerall, the siter will ben muchr more open and user friendly. Thec changes willa alsor make servicing thec centerr much more efficlent. Slightly elevating the customer use areas should also helpp prerent future floodinge erents from damaging the facility Infrastructure. Single-phase power willb ber needed att thes attendent! hut, andt to powert the compactor units.  1)Installa a new exitg gate. This willa allows single-direction trarelt through the Center; Improving safety and! helping top protect che internal drireways. Thec compactor unit Iss separatedd domnt ther middle. One sidev willl beu used forr waste, while the other willb be used for comingled recyclables.  thes site, butn willa alsop prevent standing ater int tires from becoming mosquito breeding grounds.  glass.  5)Attendenth hut:r moved up andt to ther rightt to prerenta ar  of fooding.    MACON COUNTY BUDGET AMENDMENT AMENDMENTH 5 FROM: RobertLHolland DEPARTMENT: ACCOUNT 1I-4310-5609-20 11-3840-4179-00  Sheriff DESCRIPTION SRT  EXPLANATION: Carry forward funds to FY2020  INCREASE $25,930.00 $25,930.00  DECREASE  Fund Balance Appropriated  REQUESTED BY DEPARTMENTHEAD RECOMMENDED BY FINANCEOFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARDO OF COMMISSIONERS APPROVED AND ENTEREDONI MINUTES DATED    2/9/19 muehny  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENT# DEPARTMENT EXPLANATION ACCOUNT  (0 Education  Carryf forward balance for FHS resurface walkway project.  DESCRIPTION  INCREASE  DECREASE 6,300 6,300  113840 417900FUNDI BALANCE APPROPRIATED 118000 571002/MACON CO SCHOOLS- CAPITAL EXP  REQUESTED BY DEPARTMENT HEAD mcs APPROVED BY COUNTY MANAGER ACTION BY BOARD OF COMMISSIONERS APPROVED & ENTERED ON CLERK  RECOMMENDED BY FINANCE OFFICER ALutale  7/6/19  MINUTES DATED  miehg    MACON COUNTY BUDGET AMENDMENT  AMENDMENT# DEPARTMENT EXPLANATION ACCOUNT  7 Special appropriations  Carryf forward Cartoogechaye Comm Dev Club Gillespie Chapel project.  DESCRIPTION  INCREASE  DECREASE 18,720 18,720  113840] 417900FUNDI BALANCE. APPROPRIATED 119200 575073/CARTOOGECHAVE COMM DEV CLUB  REQUESTED BY DEPARTMENT HEAD APPROVED BY COUNTY MANAGER ACTION BY BOARD OF COMMISSIONERS ON & ENTERED MINUTESI DATED  RECOMMENDED BY FINANCE OFFICER EALNEREK  APPROVED. CLERK  74meg    MACON COUNTY, NORTH CAROLINA CAPITAL PROJECT ORDINANCE AMENDMENT RADIO COMMUNICATIONS UPGRADE  BEI IT ORDAINED by thel Macon County Board of Commissioners, Macon County, North Carolina, that, pursuant to Section 13.2 of Chapter 159 oft the General Statutes ofNorth Carolina, the  following capital project ordinance is! hereby amended:  SECTIONI 1. The project authorized is thel Radio Communications Upgrade funded by at transfer SECTION2. The officers of this unit are hereby directed toj proceed with the capital project  from the general fund.  within thet terms oft the grant and financing agreement and the budget contained herein. SECTION3. The following amounts are appropriated for the project:  Construction Total  $1.395,360 $1,395,360 $1.395,360 $1,395,360  SECTION 4. The following revenues are anticipated tol be available to complete the project:  Transfer from the General Fund Total  SECTION5. Thel Finance Director is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the financing institution and SECTION 6. Thel Finance Director is hereby authorized to transfer appropriations between line SECTION7. Copies ofthis capital project ordinance shall be furnished to the County Manager  the General Statutes ofthe State ofNorth Carolina. items within the capital projects fund.  and the Finance Director for direction in carrying out this project.  ADOPTED this gth day of. July, 2019.  James P. Tate, Chairman Macon County Board of Commissioners    3 p 00  &  A & A A e 0  A  A e  a 8 00  0 80 0 50 >  00 o o o  00 o 88 0 o 00 o  o  119 N ss  111118  82  82  82  82  e  A  6 : -        000  0000    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: July 9,2019 DEPARTMENT/AGENCY: N/A SUBJECT MATTER: Appointments COMMENTSRECOMMENDATION: A. Airport Authority- 2 seats  B. Town ofFranklin Planning Board (ETJ Representative), C.I Department of Social Services Board (1 seat) D. Community Funding Pool Task Force (1 seat)  Attachments Agenda Item 13A-D  X  Yes  No    Date: To: From: Subject:  July3 3, 2019  Macon County Board of Commissioners Derek Roland County Manager Justin Setser, Land Use Administrator  Dave Jones Reappointment to Town of Franklin Planning Board  Dave Jones term has expired on April 4, 2019. Mr. Jones would like to continue to serve as an ETJ representative on the Town of Franklin Planning Board and Board of Adjustment for Macon County. Mr. Jones would like to serve a three-year term expiring on. July 1, 2022. This action was approved by the Town ofFranklin's' Town Council at  their. July 1,2 2019 meeting.    Derek Roland From: Sent: To: Cc: Subject:  R.F Patrick Betancourt Pleanouremacomcon Tuesday, May 21,20194:55PM omnebeale@mascomcorg  Lisa Leatherman Work; Evelyn Southard; Darlene Green Work; Cathy Makinson  Board of Commissioners Appointment to D.S.S. Board  Commissioner Beale,  In June, Darlene Green's term on the D.S.S. Board will expire. We are exceptionally thankful for Darlene's: service during this term and are thankful for Entegra's support in allowing her to serve on our Board. Her guidance in all areas, but Darlene serves in the capacity of the appointment designated by County Commissioners. On behalf of the Commissioners, our current Board has sought and received the acceptance of Anne Hyder as a Board Member. As our liaison tot the Commissioner, would request that her name be provided to the other Commissioners fora a vote at the June regular session. As you know, Ms. Hyder served as the Health Department Director here in Macon County and will be an incredible asset in helping the Dept. of Social Services work in closer partnership with our Public Health colleagues. Anne willl bring a tremendous amount of administrative knowledge, skills, and abilities all of which will assist Thank you fory your assistance with this and, as always, if you have any questions, please do not hesitate to let me  especially those involving HR matters, has been invaluable and she will be missed.  me directly in providing direction to the Dept.  know.  R. Patrick Betancourt, Director Macon County Department of Social Services 1832 Lakeside Drive Franklin, NC 28734  Office: 828-349-2130 I Mobile: 919-594-7398 I Fax: 828-349-2401  EST.1829  nttp/www.maconnc.or/dss.htm  Our Mission: Partnering to promote, protect, and strengthen our community.  NOTICE: E-mail correspondence to and fromt this address iss subject tot thel North Carolina Public Records Law (N.C. Gen. Stat. $: 132-1 et. seq.) and may be disclosed to third parties by an authorized State official. Unauthorized disclosure ofj juvenile, health, legally privileged, or otherwise confidential information, including confidential information relating to an ongoing State procurement effort, is prohibited by law. Ify youl have  received this e-mail ine error, please notify the sender immediately and delete all records oft this e-mail.    Derek Roland From: Sent: To: Subject: Hi Mike,  Robert Smith remmetsmtnegmal.com: Tuesday, June 25, 20199:04AM mdecker@maconncorg  My Replacement for the Community Funding Pool Committee  Ai few weeks ago Is submitted my resignation from the CFP to Mr. Roland. Ihadi informed Commissioner Tate, since he had asked me to. join the CFP. And, Ihad sought out aj person who could take my place, andI informed him. She is Bonnie Potts, current Executive Director ofthe Highlands Literacy Council,. His reply was very positive in this regard, and she was very positive about accepting this assignment. Ia also notified Karen Wallace, and yesterday she told me that Bonnie would need to complete the application for board  membership, SO I've notified her to do this.  I'm just letting you know this sO obvious questions have answers. If there is anything else I can do, please let me  know. Sincerely, Robert Smith