MACON COUNTY BOARD OF COMMISSIONERS  August 13, 2019 AGENDA  1. Call to order and welcome by Chairman Tate  2. Announcements 3. Moment of Silence 4. Pledge of Allegiance 5. Public Hearing(s)  6:00 pm. Continuation of July 9, 2019  Public Hearing regarding the Telecommunication tower application from Verizon Wireless for a 175 foot monopole at 575 CR Cabe Road- Macon County Department of Planning, Permitting NOTE: Immediately following the close of the public hearing, the board may consider taking action on the application.  and Development  6. Public Comment Period 7. Additions to agenda  8. Adjustments to and approval of the agenda  9. eports/Presentatons  A. Recognition of Special Olympics Athlete Jason Hedrick and B. Presentation regarding county safety program - Karl Smink, Senior Safety Consultant, East Coast Risk Management. C. Statement of Intent to relocate SCC Burn Building, fire training facility and other SCC programs at the National Guard Armory- Don Tomas, Southwestern Community College, President D. Update on Convenience Center(s) Renovation Project and Recycling discussion- Chris Stahl, Solid Waste Director E. Update on Cost Savings brought about by NC SHIIP (Senior Health Insurance Information Program(- Jennifer Hollifield, F. 2020 Census and importance of Complete Count Committee. Debbie Reese, U.S. Census Bureau Partnership Specialist  Coach Eric Hall- Jim Tate, Chairman  Director of Senior Services    G.I Information concerning "Drug Court" initiative in Clay, Cherokee and Graham Counties- Ricky Hill, Community Engagement and Volunteer Coordinator, Hinton Rural Life Center H. Update on VAYA Health and Community Crisis Plans- Shelly Forman, Western Region Community Relations Representative. I. Presentation regarding Highlands Performing Arts Center-  Cindy Trevathon 10. Old Business 11.New Business  A. Discussion of Changes to Involuntary Commitment Transportation proceedings- Derek Roland, County Manager, B. Detention Center Medical Services Contract- Chester Jones, C. - Scaly Mountain Recreation Agreement FY 19-20'- Lori Hall, D. Brooke and Kevin Henze Occupancy Tax Penalty Waiver E. Colin Gooder Occupancy Tax Penalty Waiver Request. Lori Hall, F. Partnership with Macon Program for Progress to support the Smart Start Region A Partnership for Child Care Health Consultant for Macon County. Chuck Sutton, Macon Program G. Consideration of 2020 Census Partnership Resolution. Derek  Chester Jones, County Attorney  County Attorney Finance Director  Request. Lori. Hall, Finance Director  Finance Director  for Progress Director Roland, County Manager 12.Consent Agenda - Attachment  All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of  Commissioners.  A. Minutes of the June 11, 2019 regular meeting C. Tax Releases for July in the amount of $8,813.15  B. Budget Amendments #23-46 D. Tax Office Monthly Report  3.Appointments  A. Transportation Advisory Board (6 seats) B. Macon County Health Board (3 seats)  14.Closed session (ifnecessary) 15. Adjourn/Recess    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 13, 2019  DEPARTMENT/AGENCY: Planning Permitting & Development SUBJECT MATTER: Public Hearing (Continuation)  COMMENTSRECOMMENDATION:  Faulk and Foster Real Estate, on behalf of Verizon Wireless submitted an application to construct a 175' ft. steel monopole at 575 CR Cabe Road in Franklin NC. On July 9, 2019 the Board of Commissioners held a public hearing at which the application was discussed. The aforementioned public hearing was continued until August 13, 2019 as neighboring property owners and members of the commission sought additional information related to tower proposed tower location, height, appearance, etc. Questions from the public hearing were compiled and emailed to Faulk and Foster at the request of the Macon County Board of Commissioners to which a response was received. All correspondence will be presented at Public  Hearing.  Attachments X Agenda Item 5  Yes  No    At their regular meeting on Tuesday, July 9, 2019, the members of the Macon County Board of Commissioners commenced a public hearing to receive input on a telccommunication tower application from Faulk and Foster Real Estate on behalf of Verizon Wireless for a 175-foot monopole tower that is proposed for as site at 575 CR Cabe Road in Franklin, NC. Following the reception of comments, the board members voted unanimously to continue that hearing until Tuesday, August 13, 2019 at 6 p.m. in the commission boardroom on the third floor of the Macon County Courthouse, 5 West Main Street, Franklin, NC. The public is invited to attend the hearing and to comment on the application. For further information, please contact the Macon County Department of Planning, Permitting and Development at (828)349-2518 or (828)349-2170.  Mike Decker Deputy Clerk    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August13, 2019 DEPARIMENTAGENCKNA  SUBJECT MATTER: Reports and Presentations COMMENTS/ECOMMENDATION:  9A.Jason Hedrick is a Macon County Special Olympics Athlete, who along with his coach and playing partner Eric Hall has qualified for the Special Olympics National Invitational Games in Nashville Tennessee. Jason and Eric will be competing September 23-25 in a 9B. Karl Smink, Senior Safety Consultant with East Coast Risk Management will highlight recent efforts taken by Macon County to 9C.Dr. Don Tomas, on behalf of Southwestern Community College, will present a statement of intent to relocate the SCC Burn Building, fire training facility and other SCC programs to the National Guard Armory property. As previously discussed, it is likely that Macon County will take possession of this facility in or around January of 2020, as the National Guard Armory continues moving forward with 9D. Chris Stahl will provide an update on the Solid Waste Convenience Center(s) Renovation effort in Macon County. Additionally, Mr. Stahl will provide an overview of the Recycling  9-hole alternating shot golftournament.  ensure safety in the workplace. *Attachment"*  consolidation efforts. **Attachment**  Program in Macon County.    9E. Jennifer Hollifield will provide the board with an update on cost savings which has been brought to Macon County as a result ofthe Senior Health Insurance Information Program. **Attachment** 9F.Debbie Reese, U.S. Census Bureau Partnership Specialist, will provide information concerning the 2020 U.S. Census and highlight the importance of establishing a Complete Count Committee. 9G. Ricky Hill with the Hinton Rural Life Center will provide the board with information concerning the "Drug Court" initiative currently taking place in Clay, Cherokee and Graham Counties. 9H. Shelly Forman, Western Region Community Relations Representative for VAYA Health will update the Commission on VAYA activities including Community Crisis Plan requirements for 9I. Cindy Trevathon will give a presentation regarding the Highlands  counties as identified by SB 630. Performing Arts Center  Attachments, X Agenda Item 9A-9I  Yes  No    Macon County Safety Program  Executive Summary  Macon County Government continuously strives to provide an excellent workplace environment for its employees = and that includes making all of its With that in mind, the county has embarked on a revamp of its overall safety program, in conjunction with assistance from safety professionals at East The General Duty Clause of the United States Occupational Safety and Health Act (federal OSHA) requires each employer to furnish to each of its employees employment and a place of employment which are free from recognized hazards that are causing or likely to cause death or serious physical harm" to its employees. It further requires employers to comply with occupational safety Macon County Government has long recognized this obligation, and has in effect a Loss Control Policy that outlines responsibilities at all levels of county The county has established a safety and loss control program, with the responsibility of overall safety and loss control efforts assigned to a safety As safety committee was created to perform a number of tasks, to be Each county department head is responsible for the safety and well-being ofw workers in his/her department, as well as the required maintenance of the facilities and equipment in his/her area of responsibility. Each county employee is responsible for his/her own personal safety and The policy states that, "The Board of Commissioners supports a countywide safety program through personnel policies and budgetary  jobs and job sites as safe as possible.  Coast Risk Management.  and health standards.  government, as follows:  coordinator.  chaired by the safety coordinator.  for the safe completion of assigned tasks.  considerations."  With this framework in place, there is no need to rewrite or replace the existing policy - but there is the need to reaffirm the county's commitment to a safe workplace by providing its department heads and employees with a more detailed program that can provide specific direction and guidance and work  toward building a better safety "culture" within our workforce.    With that in mind, significant time and energy have been spent in constructing an updated safety program for the county. What follows is a brief outline of  that program.  The document, which is described as an "Accident Prevention Program," begins by spelling out the responsibilities as stated earlier. It establishes minimum requirements for all departments to follow, with the explicit understanding that individual departments will need to add particular procedures, requirements, etc. that are specifically tailored to its work. New employees will now receive a safety orientation in addition to all of the standard onboarding requirements (county policies, benefits, etc.). A checklist for this orientation will be provided to department heads and supervisors to make this additional task easier to complete and document. It will also serve as an indicator to the new employee that Macon County takes safety matters seriously, thus helping to build the All departments will need to prepare an emergency action plan specific to Employee safety training is a critical element in this program, and the subjects to be covered, those who need to be trained and the frequency Procedures for performing departmental safety inspections are outlined, and are accompanied by a standard form that can be modified for each There is a section that provides detailed information to employees with regard to reporting hazards, hazard control and information on As section is also devoted to the safety committee and its functions. This committee has been dormant and will be reactivated with the following  needed "culture." their location.  for the training are outlined here.  department's internal use.  situations where the employee is working alone.  initial membership: (1) HR and Safety Director = chair (2) Sheriff's Department (3) Emergency Managemenv/Services (4) Solid Waste (5) Health (6) Transit (7) Buildings & Grounds (8) Fleet Services (9) Parks & Recreation    The directors of these departments (or the elected official) will be asked to serve or appoint a designee with specific safety responsibilities to attend bi-monthly meetings and contribute. Once the committee is re- established, the goal is to slowly allow directors (if they sO desire) to be replaced on the committee by other staff from within their department The program includes a first aid policy, and addresses the need for kits The program then moves from being more general to more specific in terms of particular programs, and addresses the following topics in  who have a specific job-related safety focus.  and how they are to be stocked.  detail:  (1) Hazard Communication, which focuses on chemicals. (2) Personal Protective Equipment or PPE. (3) Respiratory Protection Program. (4) Noise Contro./Hearing Conservation Program. (5) Emergency Eyewash and Shower. (6) Bloodborne Pathogens Exposure Control. (7) Hand and Power Tools. (8) Electrical Safety-Related Work Practices. (9) Lock Out/Tag Out Program. (10) Permit Required Confined Space Program (11) Fall Protection Program (12) Traffic Control and Flagging  (13) Vehicle Safety, which is also addressed in the county's Vehicle  Policy. (15) Trenches. (16) Scaffolds.  (14) Forklift and Equipment Operation Program.  The program will also come with a minimum of seven orms/checkists to help department heads, supervisors and employees with items such as safety orientations, facility audits and security checks, PPE assessments, voluntary respirator use, lock out/tag out procedures and audits, and a "hot work" permit. Each document can be modified as needed by the individual department, and others can be added as needed.  Again, the goal here is to make available an overall umbrella or framework for a county-wide safety program, which can be modified to fit the needs of the wide range of county services provided. The intent is not to create more unnecessary work for departments, but to provide direction and assistance in creating safe workplaces along with the desired training and documentation  that is part and parcel of an active safety program.    The re-estabishment and ongoing effort involved with this program can be likened to a trip in many ways. Once we are "on the road," we need to stay on the road, using the program guidelines as our map. We need to make sure we continue to proceed in the right direction, and (obviously) to do sO in a safe manner. We should also think of this as steps in a journey, not checkpoints in reaching a destination, as this program will need to evolve and grow to meet With the full support of the Macon County Board of Commissioners and the County Manager, we can build toward the creation of a culture that creates the environment where our employees continue to provide first-class services to  the needs of our employees.  our citizens in the safest manner possible.  Mike Decker  HR & Safety Director/Deputy Clerk to the Board    Officed of the President wwwsouthwestemccedu  Southwestern  447 College Drive * Sylva, North Carolina 28779 828.339.4239 - 800,447.4091 . fax: 828.339.4652  OMMUNITY COLLEGE  STATEMENT OF INTENT  We, the Board of Trustees of Southwestern Community College, have retained the services of tewart-Cooper-Newel. Architects, P.A., and based ont their findings, and pending other pertinent Information, the Board of Trustees feels the site currently identified as the location of the Army National Guard Armory at 192 Industrial Park Rd, Franklin, NC 28734 would be a suitable location fori the placement of the new SCC Burn Building, fire training facility and other SCC programs. SCCi is eager to get this project underway as we believe this is the next chapter Inaddition, if granted the deed toi the aforementioned property and buildings by Macon County, Southwestern Community College will deed back to Macon County land that was previously identified fori the constructionofal Fire Rescue Training Facility located at Siler Farm Road in  of the Jerry Sutton Public Safety Training Center.  Macon County.  py  Chdirman  Cleypbe Terry Bell, Southwestern Community College BoardofTrusteeg Date Z7a  DonTomas, President Southwestern Community College 7-03-19 Date    NC SHIIP Cost Savings Data by County for Calendar Year 2018  County  Money Saved  Clients Served  Alamance Alexander. Alleghany Anson Ashe Avery Beaufort Bertie Bladen Brunswick Buncombe Burke Cabarrus Caldwell Camden Carteret Caswell Catawba Chatham Cherokee Cherokee Reservation Chowan Clay Cleveland Columbus Craven Cumberland Currituck Dare Davidson Davie Duplin Durham Edgecombe Forsyth Franklin  $12,806 $1,162,469 $0 $828,931 $933,343 $583 $394,658 $327,162 $36,335 $972,714 $1,064,399 $545,050 $188,592 $1,634,806 $213,244 $357,010 $378,500 $851,333 $163,214 $297,507 $0 $1,119,165 $22,193 $258,480 $1,708,915 $135,895 $196,470 $843,062 $308,092 $528,589 $69,144 $224,171 $2,024,656 $113,249 $427,931 $229,715  275 1,226 87 579 674 5 431 180 83 2,265 2,936 933 410 616 135 261 351 1,634 233 721 3 314 215 746 1,013 125 268 208 417 840 146 132 1,972 141 1,262 419  Page1of3    NC SHIIP Cost Savings Data by County for Calendar Year 2018  County  Money Saved  Clients Served  Gaston Gates Graham Granville Greene Guilford Halifax Harnett Haywood Henderson Hertford Hoke Hyde Iredell Jackson Johnston. Jones Lee Lenoir Lincoln Macon Madison Martin McDowell Mecklenburg Mitchell Montgomery Moore Nash New Hanover Northampton Onslow Orange Pamlico Pasquotank Pender  $1,351,744 $39,439 $87,905 $610,828 $140,486 $206,798 $238,525 $998,164 $826,289 $90,327 $263,233 $772,062 $0 $371,453 $823,223 $22,801 $77,034 $365,737 $210,239 $404,455 $1,431,605 $26,927 $1,053,218 $156,348 $634,045 $229,322 $31,514 $194,373 $138,572 $683,063 $222,800 $170,726 $603,173 $62,410 $917,502 $509,166  692 69 44 797 385 794 383 779 768 246 562 256 10 186 1,086 36 100 474 313 506 994 212 700 308 2,859 283 275 729 252 603 303 262 1,146 92 580 463  Page 2of3    NCSHIIP Cost Savings Data by County for Calendar Year 2018  County  Money Saved  Clients Served  Perquimans. Person Pitt Polk Randolph Richmond Robeson Rockingham Rowan Rutherford Sampson Scotland Stanly Stokes Surry Swain Transylvania Tyrrell Union Vance Wake Warren Washington Watauga Wayne Wilkes Wilson Yadkin Yancey TOTALS  $49,909 $2,791,373 $139,036 $2,733,675 $61,890 $330,513 $60,402 $653,253 $888,495 $147,319 $21,354 $643,915 $0 $393,665 $379,704 $261,927 $186,399 $437,453 $47,753 $283,137 $24,154 $827,736 $502,946 $1,019,656 $926,695 $1,853,642 $0 $217,223 $14,160,047 $63,658,386  138 159 1,221 128 2,370 280 193 220 658 1,353 83 64 799 90 285 277 660 136 2,087 83 1,385 124 244 441 770 815 1,444 0 182 28,895 86,387  : : :: $77,226  SHIIP Call. Center Raleigh  asof6/24/19  Page 3 of3    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 13, 2019  DEPARTMENT/AGENCY: Adminstration/Legal  SUBECTMATTER: Changes to Involuntary Commitment  Transportation proceedings  COMMENTS/RECOMMENDATION:  County Attorney Chester Jones and County Manager Derek Roland will update the Board ofCommissioners on changes to Involuntary Commitment Transportation proceedings resulting from SB 630 and discuss the impact these changes will have on Macon County. Transportation agreement to be presented for consideration at meeting**  Attachments Agenda Item 11A  Yes  X No    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 13, 2019 DEPARTMENT/AGENCY: Legal  SUBJECT MATTER: Detention Center Medical Services Contract  COMMENTS/RECOMMENDATION:  County Attorney Chester Jones will present to the Board, a Contract for Medical Services at the Macon County Detention Center. ** Contract to be presented for consideration at meeting**  Attachments Agenda Item 11B  Yes X No    MACON COUNTY BOARD OF COMMISSISSIONERS  AGENDA ITEM  MEETING DATE: August 13, 2019 DEPARTMENT/AGENCY: Finance  SUBJECT MATTER: Scaly Mountain Recreation Agreement  COMMENTS/RECOMMENDATION:  Lori Hall, Finance Director will present the FY 19-20' Scaly  Mountain Recreation Agreement.  Attachments Agenda Item 11C  X Yes  No    STATE OF NORTH CAROLINA COUNTY OF MACON  AGREEMENT TOPROVIDE RECREATION OPPORTUNITIES  THIS AGREEMENT made and entered into this the  day of August, 2019, by and  between Macon County (hereinafter "County"), a North Carolina Body Politic and Corporate, and Scaly Mountain Historical Society, Inc., (hereinafter "Historical Society"), a North Carolina  non- profit corporation.  WITNESSETH:  THAT WHEREAS the State of North Carolina by way of N.C. Gen. Stat. $ 160A-351 has established the following as policy for the State ofNorth Carolina concerning recreation: "The lack of adequate recreational programs and facilities is a menace to the morals, happiness, and welfare of the people of this State. Making available recreational opportunities for citizens of all ages is a subject of general interest and concern, and a function requiring appropriate action by both State and local government. The General Assembly therefore declares that the public good and the general welfare of the citizens of this State require adequate recreation programs, the creation, establishment, and operation of parks and recreation programs is a proper governmental function, and that it is the policy of North Carolina to forever encourage, foster, and provide these facilities and programs WHEREAS, N.C. Gen. Stat. $ 160A-352 provides that Recreation" means activities that are diversionary in character and aid in promoting entertainment, pleasure, relaxation, instruction, and other physical, mental and cultural development and leisure time experiences;  for all ofi its citizens." "; and  and  WHEREAS, pursuant to N.C. Gen. Stat. S 153A-444, the County is authorized to WHEREAS, pursuant to N.C. Gen. Stat. S 153A-449, the County is authorized to contract with and appropriate money to any person, association, or corporation, in order to carry  establish parks and provide recreational programs; and  out any public purpose that the County is authorized by law to engage in; and  WHEREAS, there is a need for recreation opportunities in the Scaly Mountain area of WHEREAS, Scaly Mountain Historical Society, Inc., (Historical Society), does own a building known as the Old Scaly School House, located at 41 Buck Knob Road, Scaly Mountain, North Carolina 28775 (1 hereinafter referred to as the Old Scaly School House) and does agree with County as provided for hereinafter for such facility to be used inj part for public "recreation" as that term is defined by N.C. Gen. Stat. $ 160A-352 and provide recreational opportunities to  Macon County, North Carolina; and  1    the general public at such location, and County does agree with Historical Society as provided for hereinafter to appropriate and provide funds to Historical Society in accordance with the provisions ofN.C. Gen. Stat. $ 153A-449 to carry out the public purpose of providing recreation  opportunities to the general public at the Old Scaly School House.  NOW THEREFORE, IN CONSIDERATION OF THE COVENANTS CONTAINED That Historical Society shall make the Old Scaly School House, located at 41 Buck Knob Road, Scaly Mountain, North Carolina 28775, open and available to members of the general public during reasonable days and hours for recreation as that term is defined by N.C. Gen. Stat. $ 160A-352 for the period between July 1,2019, and the end of June 30, 2020, and it shall provide recreational opportunities to the general public at such location. 2. The Historical Society shall perform its obligations hereunder in a nondiscriminatory fashion appropriate for public activity and there shall be no discrimination by it on the County shall pay Historical Society upon the execution of this Agreement the sum of $5,000.00 for making the Old Scaly School House open and available to members of the general public during reasonable days and hours for recreation as that term is defined by N.C. Gen. Stat. S 160A-352 for the period between July 1,2019, and the end of June 30, 2020, and for providing recreational opportunities to the general public. Historical Society shall account to County for its expenditures and uses of the monies provided by County to Historical Society in accordance with paragraph number three above and Historical Society shall use such monies only for the public purpose of making the Old Scaly School House open and available to members oft the general public during reasonable days and hours for recreation as that term is defined by N.C. Gen. Stat. $ 160A-352 for the period between July 1, 2019, and the end of June 30, 2020, and for Historical Society shall at all times properly maintain the Old Scaly School House in a  HEREINAFTER, THE. PARTIES DO HEREBY AGREE AS FOLLOWS:  1.  basis of race, sex or religion in its performance ofs such obligation.  3.  4.  providing recreational opportunities to the general public. condition for use as a safe place of public recreation. This Agreement shall not be construed to be a lease. Historical Society is an independent contractor.  5. 6. 7. 8.  Historical society shall maintain throughout the term of this Agreement property damage insurance and liability insurance in amounts as will protect it against any and all damages, liability, loss and claims to the Historical Society, Old Scaly School House, appurtenances and approaches thereto, in any manner caused directly or indirectly by, arising from, incident to, or in connection with its use or occupancy of the Old Scaly School House and its performance ofi its duties under this Agreement.  2    9.  County may periodically inspect and monitor Historical Society's performance of its 10. The laws of the State of North Carolina shall control and govern this Agreement. Any controversy or claim arising out oft this Agreement shall be settled by action instituted in the appropriate Division of the General Court of Justice in Macon County, North 11. This Agreement may be modified only by written agreement executed by the parties 12. E-VERIFY. Each Party hereto shall comply with the requirements of Article 2 of Chapter 64 of the General Statutes. Further, if any party hereto utilizes a subcontractor, such party shall require the subcontractor to comply with the requirements of Article 2 of IN WITNESS WHEREOF, the parties have made and executed this Agreement the day  obligations hereunder.  Carolina. hereto.  Chapter 64 oft the General Statutes.  and year first above written. Scaly Mountain Historical Society, Inc.  Macon County By:  By: President ATTEST:  County Manager  Secretary  PRE-AUDIT CERTIFICATE Budget and Fiscal Control Act.  This instrument has been pre-audited in the manner required by thel Local Government  This the day of August, 2019  Macon County Finance Officer  3    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 13, 2019 DEPARTMENT/AGENCY: Finance  SUBJECT MATTER: Occupancy Tax Penalty Waiver Request  COMMENTS/RECOMMENDATION:  Brooke and Kevin Henze are requesting for occupancy tax penalties which were previously assessed upon their vacation rental property to  be waived.  Attachments Agenda Item 11D  X Yes  No    Thursday, July 25, 2019 Dear Commissioners,  Iwanted to take a quick opportunity to provide feedback and also request a waiver ofarecent penalty letterlreceived from Macon County regarding ani accidental late Occupational" Taxs submission. My family is currently in the middle of a major life upheaval due to local threats of eminent domain to our family! home (not in NC) and we: are juggling quite a few balls in our lives at the moment. We work very hard to stay on top of our bills and taxes bute everyone has al bad day or week. We purchased our home in Highlands as a chance tos share the beauty of myl home state while also sharingt the home with others and donating nights for foster families and those needing respite as often as possible. While taking on a vacation rental property has been al learning curve, it has also been al blessing to many. I have worked hard to: stay on top oft the tax submissions even though it has been new territory for me. InJ June 20191 Iwas actually working to submit my May 2019 OT paperwork and check early when Isomehow left all of thisi in my outgoing mail before al bigt trip. When I returned fromi traveling and set down to send in my next month's payments, I noticed my mistake and addressed ti immediately. Irealize penalties such as the $200 one which Ihave received fora a total of $86.55 thatlowed may not seem excessive or concerning to some who can easily afford it, but itl has! left me with extreme anxiety since opening thel letter. I don'tr mind paying forr my mistake. Unfortunately, it feels very far out of line with the actual grievance. Iwantedi to share several concernsl have witht this apparently longstanding Lack of confirmation ofr receipt. Without an electronic system andi no verification that my payment has been received eachi month, iti is challenging to knowi ifap payment is missing. Thisi is one of the few systemslhave encountered in my business experience that has such excessive penalties but no. confirmation process to ensure a payment has been received. My understanding is there is no capt to the penaltieslcouldi incur as no one will alert mei ifsomehow asubmission has been omitted by accident even if subsequent submissions have been received. Left toi the mercy of the mail carrier. Int the area of Atlanta wherel live, we have constant issues with mail theft. Because therei is no quarterly option for me to opti intot for such a small sum of taxes due to Macon county, Ihave to worry every month that my payment will make its safelyt to your offices otherwisel I am vulnerable to $10/day penalties eveni if that amounts tot far more thanlever owed. I also regularly shipt through my primarywork with USPS and can voucht fort the Writing my concerns goes beyond this one instance ofa a $200 penalty. lworry about the many others who have! been doing their best but are receiving! letters andi feeling like the situation could spiral out of control and leave them with al large billt they didn'ts see coming given the lack of confirmation available and the lack of cap on penalties (the written policy was not very clear on when the $10/day ends). lam taking myt time to share these concerns in hopes thaty you will seriously consider several things with  policy.  unfortunately frequent occurrence of lost or delayed mail.  this policy in the future:    Invest in a simple electronic system that not only allows for muchr more secure ande easier submissions, but also would send a notice outt tor remind of deadlines one week ahead oft them being due. Ecan only imagine this would strengthen timely tax collection and relieve angst. For many, OTt tax: submissions are at tiny sliver oft their overall responsibilities. Put an endt to ap penalty by the day and opt for a flat rate penalty based on amounts due in tiers ($50 or less, $100 or less, etc.) within ac certain time frame of delinquency or considera percentage ofthe amount due plus a small flat rate penalty to prevent those with good intentions from being unfairly penalizedf far out of proportiont to the missed payment due. lalso would: strongly encourage Macon County to consider approving smaller accounts with nominal monthly OT taxes due to opti into a quarterly filing like many tax entities do. iwould imagine this would drastically cut! back on paperwork time for county accountants. I would even be opent to paying a yearlyf fee to do thisi instead of monthlysubmissions that quite honestly can l'am so appreciative oft the timet to share my concerns and also suggestions that Istrongly believe could not only make this process morei fair but also more streamlined for not only tax payers but the county as well. While the current policy may! have been around for a long time,l think adopting at fresher policy could greatly! benefit many without leaving tax payers with thet feeling that their local government simply wantst to find another way to make money through penalties. I'cani imagine the time to send Wel love Macon County andl look forward to seeing changes int this policy materialize int thet future as well  feel tedious given iti is all done by snail mail and printed paper.  penalty letters and manage monthlysubmisions is extensive. as making morer memories in thiss specialarea.  Sincerely, Brooke Henze    MACON COUNTY BOARD OF COMMISSISSIONERS  AGENDA ITEM  MEETING DATE: August 13, 2019 DEPARTMENT/AGENCY: Finance  SUBJECT MATTER: Occupancy Tax Penalty Waiver Request  COMMENTS/RECOMMENDATION:  Colin Gooder is requesting for occupancy tax penalties which were previously assessed upon his vacation rental property to be waived.  Attachments Agenda Item 11E  X Yes  No    August 3, 2019 Lori M. Hall Director cc Kim Camp, Acçounting Specialist Macon County Finance 51 West Main! Street Franklin, NC2 28734 (828)349-2418 hal@maconnc.org kcamp@maconnncors  Dear Mrs. Hall, Mrs. Camp, and Commissioners of Macon County,  Recentlyl received a notice stating my company, Gooder' Ventures, dba Gooder Grove Hiker Hostel and Retreat, was late in paying the required occupancy taxt toi the county. The notification indicates Gooder Grove was billed at the amount set byt the: state statute, which is $10 per day that the payment is late, While we understand the need for1 the statute indicating a $10 per day late fee, we feel this is excessive for as small business whose staff often is limited to one or two people. Obviously the penalty is designed for larger accommodation businesses such as hotels, bed and breakfasts and expensive vacation rentals. The total for the late penalties is $129.02, most of which is based on a time period when the owner and manager, Colin Gooder, was unexpectedly out of town and could not get back to pay thet tax ont time. The total for paying a week late came to nearly $70.00, equal to or more thant the actuali taxi for that month. During this period, Mr. Gooder was again called out of town and experienced tragice events that delayed thet following month's. payment as well, for which the county billed Gooder Grove another Whereas the penalties do seem excessive, we have made a concerted effort to pay the occupancy tax on time since then. Yet we ask that the commissioners please dismiss the current penalties. It may not seem like much, but with thei increase in costs and utilities these days, an extra $129 expenditure isa  for ai total which far exceeded the entirety oft the tax owed at1 thé time.  $50.00 in penalties.  burden on a small business like Gooder Grove Hiker Hostel. and Retreat.  Thank you fory your consideration. Best regards.  Sincerely,  Colin C. Gooder Gooder' Ventures, llc    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 13, 2019 DEPARTMENT/AGENCY: Finance  SUBJECT MATTER: MPP Smart Start Region A Partnership for  Child Care Health Consultant for Macon County COMMENTS/RECOMMENDATION:  MPP Diréctor Chuck Sutton will be requesting $12,000 from Macon County to help support the Smart Start Region A Child Care Health  Consultant.  Attachments Agenda Item 11F  X Yes  No    March! 5, 2019 Mr. Derek Roland Macon County 5 West Main Street Franklin, NC 28734 Dear Mr. Roland,  On behalf of Macon Program for Progress, lam requesting funding to support the Smart Start Region A Partnership for Children Child Care Health Consultant for Macon County in the amount of $12,0001 for The Macon County Child Care Health Consultant will promote healthy and safe environments for children in child care: settings through consultation, training, and technical services. Macon Program for Progress (MPP) has requested funding from the Region A Partnership for Children to support this position and the activities associated with the programs and services provided. Should MPP be successful in obtaining funding for this position, matching funds will be required. Inp past practice in Region. A, these positions have been a part oft the county's health departments. Itis MPP's understanding that this will not bei the case for the Macon County position in the upcoming funding cycle. MPP'si interest is in ensuring that our local child care providers receive the services needed from this position. We are, asking that the funds that would have been used in support oft the Ican provide information regarding the project activities and the proposed budget if needed. If you have questions or need additional information regarding this request, please let me know.  the Fiscal Year 19-20.  position through the Health Department be granted to MPP instead.  Sincerely Cluck Sattor Chuck Sutton Executive Director    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August t13, 2019 DEPARTMENT/AGENCY: Administration  SUBJECT MATTER: 2020 Census Partnership Resolution  COMMENTSRECOMMENDATION:  Board ofCommissioners to consider adoption of2 2020 Census  Partnership Resolution  Attachments Agenda Item 11G  X  Yes  No    MACON COUNTY, NORTH CAROLINA, RESOLUTION FOR  2020 Census Partnership  WHEREAS the U.S. Census Bureau is required by the U.S. Constitution to conduct a complete count of the population and provides al historic opportunity to help shape thei foundation of our society and play WHEREAS Macon County, North Carolina, is committed to ensuring every resident is counted; WHEREAS federal and state fundingi is allocated to communities, and decisions are made on matters of WHEREAS census data help determine how many seats each state will have int the U.S. House of Representatives and are necessary for an accurate and fair redistricting of state legislative seats, county WHEREAS information from the 2020 Census and American Community Survey is vital for economic WHEREAS the information collected by the census is confidential and protected by law;  an active role in American democracy;  national and local importance based, in part, on census data and housing;  and city councils and voting districts; development and increased employment;  WHEREAS a united voice from business, government, community-based and faith-based organizations, educators, media and others will enable the 2020 Census message to reach more of our residents; WHEREAS the Census count requires extensive work, andi the Census Bureau requires partners at the WHEREAS Macon County, North Carolina, andi its appointed Complete Count Committee will bring together a cross section of community members who will utilize their local knowledge and expertise to  state and local level to insure a complete and accurate count;  reach out to all persons of our community;  NOW THEREFORE, upon Motion of Commissioner,  seconded by  Commissioner will:  and duly approved, be it hereby  resolved by the Macon County Board of County Commissioners that Macon County, North Carolina, is committed to partnering with the U.S. Census Bureauandi the State of North Carolina and 1. Support the goals for the 2020 Census and will disseminate 2020 Census information; 2. Encourage all County residents to participate ine events and initiatives that will raise the overall 3. Provide CCC members and Census advocates to speak to County and Community Organizations; 4. Support census takers as they help our County complete an accurate count; and, 5. Strive to achieve a complete and accurate count of all persons within our borders.  awareness of the 2020 Census and increase participation;    Adopted at the August 13, 2019, Regular Meeting oft the Macon County Board of Commissioners.  James Tate, Chairman, Macon County Board of  County Commissioners  ATTEST:  (Official Seal)    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 13, 2019 DEPARTMENT/AGENCY: N/A SUBJECT MATTER: Consent Agenda COMMENTS/RECOMMENDATION:  . 12A.N Minutes ofthe June 11, 2019 Regular meeting  12B. Budget Amendment #23-46  12C. Tax Releases in the Amount of $8,813.15 for the month ofJuly  12D. Tax Office Monthly Report  Attachments Agenda Item 12A-12D  X Yes  No    MACON COUNTY BOARD OF COMMISSIONERS  JUNE 11, 2019 MINUTES  Chairman Tate called the meeting to order at 6:00 p.m. and welcomed those in attendance. All Board Members, the County Manager, Deputy Clerk, Finance Director, County Attorney, members of the news media and interested citizens ANNOUNCEMENTS: Chairman Tate said that he had received an email from Town of Highlands Commissioner Eric Pearson just prior to the meeting, who informed him that with regard to the proposed tax increase for the Highlands Fire Department to fund a land purchase and a new fire station, a purchase agreement was ready but there was no fully executed contract for the property MOMENT OF SILENCE: Chairman Tate asked those in attendance to stand PLEDGE TO THE FLAG: Led by County Attorney Chester Jones, the pledge to PUBLIC HEARING ON THE RECOMMENDED FISCAL YEAR 2019-20 BUDGET: Chairman Tate called the public hearing on the recommended Fiscal Year 2019-20 budget to order at 6:04 p.m. Lenny Jordan, a member of the Macon County Library Board of Trustees, asked the commissioners to consider "a very modest increase" of $40,000 for the library. He said that a letter had been sent to the County Manager outlining the need for the request, which includes funding for additional costs for existing personnel and an increase in the materials budget. In asking for the approximately 4 percent increase in the library budget, Mr. Jordan told the board that visits to the library totaled close to 200,000 last year. Narelle Kirkland shared memories of attending board meetings as far back as 2002 and urged the board to not "go overboard" with any proposed tax increase. John deVille pointed out that the County Manager had benchmarked the county's school system against others in the region, and said he would like to see all county departments benchmarked against others next year. He asked the board to consider a resolution asking the state for restoration of school funding to the 2008 level. Molly Phillips told the board  were present.  yet.  and observe a moment of silence.  the flag was recited.  Minutes 06.11.19 Page 1 of8    that in terms of "adequate funding" for the county's school system, "We should be more than that." She said that "a bunch of parents support this tax increase" and that they "stand behind you." Nancy Scott said she was an elderly person speaking in favor of public education, and echoed Mrs. Phillips in saying that adequate is not enough." She told the board we need to strive for more and suggested it might be time to stop bragging about a low tax rate. Chairman Tate then invited the County Manager to present his updated budget recommendation, as instructed by the board at the June 3rd continued session. The County Manager addressed the level of commitment to school funding by the commissioners in past budget cycles, and provided a recap of how an additional $310,000 in funding for the school system would be spent. He noted that at the June 3rd meeting, new capital costs had arisen that could no longer be avoided, along with discussion of expansion of the STEM (Science, Technology, Engineering and Mathematics) Program by adding two new teaching positions. In light of this, he presented the board with a new option, which leaves capital funding for the system flat and adds $105,000 for the two new STEM positions, bringing the increase to the school system to $415,000. In order to have the revenue to support that increase, he said the tax rate would need to go from the proposed level of 36.94 cents per $100 of property valuation to 37.47 cents, which will yield $419,000, with the extra dollars to be moved to the contingency line item. Chairman Tate, as a point of clarification, asked if the two tax increases requested by volunteer fire departments had been included in the budget, the County Manager stated that they had. Commissioner Shields made a motion to accept the County Manager's recommendations, and it was seconded by Commissioner Beale, and Chairman Tate opened the floor for discussion. Commissioner Higdon asked if the proposed tax increase needed to be publicly advertised, and the County Manager said the board could consider and adopt the budget at this meeting. Commissioner Higdon stated that the board gave the County Manager the goal of a revenue neutral budget in a property revaluation year, but said "every year at the last moment we do the same thing" by amending the proposed budget to increase funding for schools. He said that while he is "not picking on education," he stated, "I can't support a 2.5 mill tax increase when we charged you to present a revenue neutral budget." Chairman Tate closed the public BUDGET DISCUSSION: Dr. Chris Baldwin, the superintendent of Macon County Schools, expressed that he was "grateful" for the additional funding, stating that this would be the first time in seven years that the school system would have the opportunity to expand. Jennifer Love, the STEM Coordinator for the school system, told the board it was "very hard not to jump up and down" at the thought of having two new STEM teachers and that her mind was "swirling with opportunities." Commissioner Beale, one of the board's two liaisons to the school system, noted there have been some "lean years" recently  hearing at 6:47 p.m.  Minutes 06.11.19 Page 2 of8    and predicted that it will come back to the county commissioners "to keep our schools viable." Tommy Jenkins, the county's Economic Development Coordinator, said that the STEM Program is essential to workforce development. Commissioner Gillespie said the county is very fortunate to have the County Manager and Finance Department we have, and that he sent a list of priorities to the County Manager back in April and "all of them are not in here." While he doesn't want a tax increase, he said, "but that's how things are funded," adding that we must educate our children to compete globally. Chairman Tate, noting that he is in his eighth year as a commissioner, said the county has not had an increase in the ad valorem tax rate in that time, even as costs go up every year. And while he commended county staff, he said there is no incentive for county department heads to come in under budget like there would be in the private sector. He said he and the County Manager have discussed some ideas on how to incentivize county employees. The County Manager was asked to state for the record the new budget number, which is $53,253,502, along with a total of $4,227,042 for all of the volunteer fire department budgets. The board then voted 4-1, with Commissioner Higdon opposing, to approve the budget for Fiscal Year 2019-20 as amended. PUBLIC COMMENT PERIOD: No one signed up to speak.  BUDGET ORDINANCE: During the board's discussion regarding approval of the agenda, the County Attorney pointed out that the board specifically needed to adopt the Budget Ordinance for Fiscal Year 2019-2020. Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve the budget ordinance as presented, a copy of which is attached (Attachment 1) and is hereby made a part of these minutes. ADDITIONS, ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion by Commissioner Shields, seconded by Commissioner Beale, the board voted unanimously to approve the agenda as adjusted, as follows: To add a presentation on an opportunity for grant funding for Macon County Transit as Item 9B under eport/Presentations per the County To add consideration of Change Order Number One on the South Macon Elementary School project as Item 11G under New Business, per the To add discussion of the liaison committee recommendation regarding improvements to Macon Middle School as Item 11H under New Business,  Manager.  County Manager.  per Commissioner Beale.  US FOREST SERVICE PROJECTS AND ACTIVITIES: Mike Wilkins, the District Ranger for the Nantahala National Forest, gave the board an update on U.S. Forest Service activity in the region. He reported that work is ongoing on a  Minutes 06.11.19 Page 3 of8    national forest plan, which should come out in draft form in late summer and will feature four alternatives. He said it would be important for the county "to tell us what your needs are." He then reviewed a list of highlights that covered everything from clean up from last December's ice storm to timber sales to parking lot improvements at trails and waterfalls. He also noted that his agency works with eight different volunteer groups to help maintain hiking trails. He expressed his thanks to the county commissioners and staff for the support he had received. As Mr. Wilkins is soon retiring after nearly 30 years of service to the U.S. Forest Service in Macon County, Chairman Tate asked Commissioner Beale to present Mr. Wilkins with small gifts of appreciation on behalf of the county. Commissioner Beale described Mr. Wilkins as "a truly TRANSIT DEPARTMENT GRANT FUNDING: Macon County Transit Director Kim Angel made the board aware of a grant opportunity that would allow the department to expand its facilities on Pannell Lane. The county is in a position to apply for federal money that will come through the state, she explained, adding that she is anticipating asking for $418,560, of which the county would need to match as much as 20 percent. The County Manager said that expansion of the Transit facility is in the county's Capital Improvement Program (CIP). Ms. Angel said the money is not required at this point but that she does need a letter of support that would essentially commit the county for ar match of up to 20 percent, or $83,712, should the application be approved. Asked for his recommendation, the County Manager noted that this would help fund a needed capital improvement for "10 to 20 cents on the dollar. That's a win." Ms. Angel said that if the application is not approved, the county has nothing in it but a letter. Following further discussion, and upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted to authorize the County Manager to write a letter of support for the application pledging a matching amount of up to 20 percent, and if the application is approved, the matching funds of $83,712 would come from the general fund fund balance. The board voted unanimously to approve the motion. INTERLOCAL AGREEMENT WITH SOUTHWESTERN COMMUNITY COLLEGE: The County Attorney informed the board that he had prepared an interlocal agreement with Southwestern Community College (SCC) regarding the planned repaving of the parking lot at the Jerry Sutton Public Safety Training Center. He explained that the project's total cost was expected to be $51,160, and the county has more than $46,000 in its contingency line item to apply toward that, with SCC and not the county to be responsible for the balance. The discussion then turned to paving options and the cost of those. As questions arose about the actual cost, Chairman Tate suggested that an  dedicated public servant."  exact amount be determined.  Minutes 06.11.19 Page 4 of 8    Chairman Tate declared a recess at 7:35 p.m.  Chairman Tate called the meeting back to order at 7:46 p.m.  Itwas determined that $46,365 remains in the county's contingency line item, leaving a difference of $3,795, again for which SCC would be responsible. Following additional discussion, Commissioner Beale suggested that the board members "approve what we have in front of us," and revisit the matter later if needed, with the County Attorney noting that SCC could request an amendment to the agreement. Upon a motion by Commissioner Gillespie, seconded by Commissioner Shields, the board voted unanimously to approve the Interlocal Government Agreement as presented, a copy of which is attached (Attachment 2) and is hereby made a part of these minutes. It was understood that the County Manager would contact SCC officials following the meeting to determine if the college had the remainder of the project funds available. RESOLUTION AND LEASE AGREEMENT WITH AG1, LLC: Economic Development Director Tommy Jenkins presented a proposed lease agreement with AG1, LLC, known locally as Appalachian Growers, for space in the county's Business Development Center. Founded in 2017, Mr. Jenkins said the company has an industrial hemp program where the plants are grown to produce CBD oil for distribution. He said the company is looking to lease 900 square feet of space at $240 per month to produce, package and distribute their product. Lori Lacy, one of the two owners of AG1, then spoke of the company's efforts to not only produce the product but to educate potential consumers on its use. Commissioner Beale noted that a goal of the North Carolina Association of County Commissioners was essentially to get the hemp industry to replace tobacco, and told the group that he uses CBD oil every day. This was followed by further discussion between the board members and Ms. Lacy. Upon a motion by Commissioner Gillespie, seconded by Commissioner Beale, the board voted unanimously to approve a Resolution of the Macon County Board of County Commissioners Declaring Property to be Surplus and Approving a One Year Lease of the Same by Macon County to AG1, LLC," a copy of which is attached (Attachment 3) and is hereby made a part of these minutes, along with a copy of the accompanying lease agreement (Attachment 4). Ms. Lacy was prepared to provide complimentary bottles of the CBD oil to the board members and staff, but the County Attorney reminded the board  members that they could not accept the gift.  HIGHLANDS CASHIERS HEALTH FOUNDATION GRANT:  Emergency  Management Director Warren Cabe told the board that he was seeking permission to apply for. a $195,000 grant from the Highlands Cashiers Health Foundation to fund a number of items, including two cardiac monitors valued at $40,000 each, along with a power lift stretcher and a CPR system to improve  Minutes 06.11.19 Page 5 ( of8    cardiac arrest survival rates. He said no match is required. Upon a motion by Commissioner Gillespie, seconded by Commissioner Beale, the board voted LEASES OF CLINIC SPACE AT MACON COUNTY PUBLIC HEALTH: Following comments from the County Attorney and brief discussion among the board members, upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve the following items regarding the lease of clinic space at Macon County Public Health by one "Resolution of the Macon County Board of County Commissioners Declaring Property to be Surplus and Approving a One Year Lease of the Same by Macon County to Community Care Clinic of Franklin, Inc., a The Lease Agreement with Community Care Clinic of Franklin, Inc. "Resolution of the Macon County Board of County Commissioners Declaring Property to be Surplus and Approving a One Year Lease of the Same by Macon County to Community Care. Clinic of Highlands- Cashiers, Inc., a North Carolina non-profit corporation. (Attachment 7). The Lease Agreement with Community Care Clinic of Highlands- Resolution of the Macon County Board of County Commissioners Declaring Property to be Surplus and Approving a One Year Lease of the Same by Macon County by North Carolina Community Care Networks, Inc., a North Carolina non-profit corporation. (Attachment 9). The Lease Agreement with North Carolina Community Care Networks,  unanimously to approve his request to apply.  motion:  North Carolina non-profit corporation. (Attachment 5).  (Attachment 6).  Cashiers, Inc. (Attachment 8).  Inc. (Attachment 10).  FIREWORKS PERMITS: Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve requests for fireworks permits from (1) Nantahala Volunteer Fire and Rescue for a display to be held on Nantahala Lake on June 29, 2019 and (2) the Franklin Area Chamber of Commerce for a display to be held at the Macon County Veterans TOURISM DEVELOPMENT COMMISSIONS: The County Attorney provided the board with an overview of the action that needed to be taken with regard to updating certain documents related to the county's tourism development commissions, or TDCS. He explained that this was brought about by the policy of Airbnb, which lists rental properties online and collects the occupancy tax from those rentals. However, he pointed out that Airbnb sends the county a check for the tax without identifying the properties, their locations or the owners. Attempts to resolve this issue with Airbnb were not successful. A  Memorial Park on July 4, 2019.  Minutes 06.11.19 Page 6 of8    formula to disburse the receipts from the Airbnb rentals will be as follows: Highlands 71.04 percent, Nantahala 6.22 percent and Franklin 22.7 percent. Based on this information, the County Attorney had prepared a "Resolution Amending in Part the Resolution Creating the Franklin-Nantahala Area and the Highlands Area Tourism and Development Commissions," and upon a motion by Commissioner Higdon, seconded by Commissioner Gillespie, the board voted unanimously to approve that resolution as presented, a copy of which is attached (Attachment 11) and is hereby made a part of these minutes. In addition, the County Attorney pointed out the need to attend the bylaws for both commissions. Upon a motion by Commissioner Higdon, seconded by Commissioner Gillespie, the board voted unanimously to approve (1) a Resolution Amending in Part the Bylaws for the Prankin-Nantahala Area Tourism and Development Commission" and (2) a Resolution Amending in Part the Bylaws for the Highlands Area Tourism and Development Commission," copies of which are attached (Attachments 12 and 13, respectively) and are hereby made a part of these minutes. In conclusion, the County Attorney explained the need for amended service contracts for both commissions, and upon a motion by Commissioner Higdon, seconded by Commissioner Gillespie, the board voted unanimously to approve service contracts with the Franklin Area Chamber of Commerce and the Highlands Area Chamber of Commerce, copies of which are attached (Attachments 14 and AMENDMENT TO PERSONNEL POLICY: Human Resources Director and Deputy Clerk Mike Decker requested an amendment to the county's personnel policy that would require an employee to. have 30 years of service and retire with Macon County in order to be eligible for the health insurance benefit listed in Article VI, Section 2 of the personnel policy. This recommendation came from the county's Insurance Committee, and would become effective for all new hires entering county service on or after July 1, 2019. Following additional comments from the County Manager as to the reason and need for this change, upon a motion by Commissioner Higdon, seconded by Commissioner Shields, CHANGE ORDER FOR SOUTH MACON ELEMENTARY SCHOOL PROJECT: Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve Change Order Number 01 from Brantley Construction Services, LLC for the Additions to South Macon Elementary School project in the amount of $24,076.61, with the money to come from the project's contingency fund. A copy of the change order is attached (Attachment 16) and is hereby made a part of these minutes.  15, respectively) and are hereby made a part of these minutes.  the board voted to approve the request as presented.  RECOMMENDATION  REGARDING  MACON  MIDDLE  SCHOOL:  Commissioner Beale shared with the board that a preliminary estimate for the  Minutes 06.11.19 Page 7 of8    cost of renovations to Macon Middle School was approximately $15 million. He asked that the board authorize the County Manager to send out a Request for Qualifications (RFQ) for architectural services in order to help "get a true cost." Commissioner Beale made a motion to the effect, and it was seconded by Commissioner Shields. Following discussion regarding setting a budget for this project, with the understanding that $15 million is not feasible, the board voted CONSENT AGENDA: Upon a motion by Commissioner Shields, seconded by Commissioner Beale, the board voted unanimously to approve the following items on the Consent Agenda: (1) a Grant Project Ordinance for the 2019 Urgent Repair Program in the amount of $100,000; (2) a Grant Project Ordinance for the Weatherization Assistance Program FY 2020 in the amount of$191,644; (3) a Grant Project Ordinance Amendment for the Weatherization Assistance Program FY 2019 in the amount of $155,868; (4) the Ordinance Amending the Fiscal Year 2018-19 budget; (5) a Capital Project Ordinance Amendment for School Technology in the amount of $300,000 and (6) a Capital Project Ordinance for the dog park in the amount of $111,457. Copies of each document are attached. Also approved were tax releases for April of 2019 in ADJOURN: With no other business, at 8:40 p.m., upon a motion by Commissioner Higdon, seconded by Commissioner Shields, the board voted  unanimously to approve the motion.  the amount of $39.06.  unanimously to adjourn.  Derek Roland  Jim Tate Board Chairman  Ex Officio Clerk to the Board  Minutes 06.11.19 Page 8 of8    MACON COUNTY BUDGET AMENDMENT  July15,2019  AMENDMENT# FROM: FINANCE DEPARTMENT: EXPLANATION: 11-3840-4179-00 11-5314-5750-55  a3  SOCIALSERVICES Concessions Carbforvard DESCRIPTION Fund Balance Donations/Gifts  INCREASE $1,026 $1,026  DECREASE  REQUESTED BY DEPARTMENTHEAD RECOMMENDED BY INANCEOFFICER APPROVEDBY COUNTY MANAGER  A MS7  ACTION BY BOARD OF COMMISSIONERS galn muty  APPROVED. AND ENTERED ON MINUTES DATED  CLERK    MACON COUNTY BUDGET AMENDMENT AMENDMENTE FROM: Lindsay Leopard DEPARTMENT: Sheriff'sOffice  24  EXPLANATION: Appropriate insurance: settlement money for Detention Center van( (originally  received in! FY2018-2019). DESCRIPTION Fund Balance Appropriated Equipment- t-Vehicles  ACCOUNT 113840-417900 114321-569601  INCREASE $24,913.00 $24,913.00  DECREASE  REQUESTEDBYDEPARIMENTHEAD, RECOMMENDED BYF FINANCE! OFFICER APPROVED BY COUNTYMANAGER,  H  ACTION_BY/BOABD OF COMMISSIONERS sls/9 mething  APPROVED, ANDENTEREDONMINUTESDATED,  CLERK    MACON COUNTY BUDGETAMENDMENT AMENDMENTE FROM: LindsayLeopard DEPARTMENT: Sheriff's Office  a5  EXPLANATION: U.S. Department of. Justice Investigative Operations Project  ACCOUNT 113850-4 445406 114310-556055  DESCRIPTION DOJ-I Investigative Operations DOJ-1 Investigative Operations  INCREASE $3,826.00 $3,826.00  DECREASE  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCE! OFFICER APPROVEDI BY COUNTY MANAGER  A50 SuntbR  ACTION BY BOARD OF COMMISSIONERS 8113119 motiy  APPROVED AND ENTERED ON MINUTES DATED  CLERK    MACON COUNTY BUDGET. AMENDMENT AMENDMENTE FROM: LindsayLeopard DEPARTMENT: Sheriff's Office  alp  EXPLANATION: Appropriate funds for Courthouse Security Project not completedir inFY18-19.  ACCOUNT 113840 -4 417900 114313-5 569502  DESCRIPTION Fund Balance Appropriated Capital Equipment  INCREASE $75,858.00 $75,858.00  DECREASE  REQUESTED BYI DEPARIMENTHEAP RECOMMENDED! BYFINANCEOFEICER, APPROVEDI BY COUNTYMANAGER,  1  Kprundbe  ACTIONBYI BOARDOF COMMISSIONERS 8ls/8 mesg  APPROVED/ AND ENTEREDON! MINUTESDAIED  CLERK    MACON COUNTY BUDGETAMENDMENT AMENDMENTI FROM: LindsayLeopard  27  DEPARTMENT: State, Federal, and" Treasury Forfeiture Funds EXPLANATION: Appropriation of Fund Balancé into FY19-20  ACCOUNT 223000-499100 224000-559700  DESCRIPTION Federal Forfeiture Funds Fund Balance Appropriated Non-Capital Equipment State Forfeiture Funds Fund Balance Appropriated Non-Capital Equipment Treasury Forfeiture Funds Fund Balance. Appropriated Non-Capital Equipment  INCREASE $1,104 $1,104  DECREASE  223001-499100 224001-559700  $14,526 $14,516  223004:499100 224004-559700  $16,595.00 $16,595.00  REQUESTEDBYDEPARIMENTHEAD, RECOMMENDEDI BYEINANCEOFICER APPROVEDI EYCOUNT/MANACER, ACTION BYI BOARDC OF COMMISSIONERS APPROVEDANDI ENTERED ONMINUTESDATED  E  8/1919. mectig  CLERK    MACON COUNTYBUDGET AMENDMENT AMENDMENTH DEPARTMENT EXPLANATION ACCOUNT  ER  Purchase of militarys service crediti int the retirement system for ane employee. NCI lawr requires thee employer top pay the cost which represents both employer and employee contributions for the service credit period.  DESCRIPTION  INCREASE  DECREASE 14,731  119900 579100CONTINGENCY 114310 5070BRETREMENTAEO  14,731  REQUESTED BY DEPARTMENT HEAD APPROVEDI BY COUNTY MANAGER. APPROVED & ENTERED ON MINUTES DATED  RECOMMENDED BYF FINANCE OFFICER AMasaN ACTION BY BOARD OF COMMISSIONERS 8/3/9 meebng  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENT# FROM: FINANCE DEPARTMENT: TRANSIT EXPLANATION: ACCOUNT 11-3840-4179-00 11-4935-5695-06  24  Carry forward funds from Sale of Vehicle  DESCRIPTION CAPITAL IMPROVEMENTS  INCREASE DECREASE $ 1,413.00  FUND BALANCE APPROPRIATED $ 1,413.00  REQUESTED BY DEPARTMENT HEAD: RECOMMENDED BY FINANCE OFFICER: APPROVED BY COUNTY MANAGER: ACTION BY BOARD OF COMMISSIONERS. APPROVED ANDI ENTERED ON MUNIS DATED:  Kim Angel  pctol  sliahs  mutiy  CLERK:    MACON COUNTY BUDGET AMENDMENT  AMENDMENT: # FROM: FINANCE DEPARTMENT: TRANSIT EXPLANATION: ACCOUNT 11-3839-4850-00 11-4935-5565-03  30  Insurance Claim DESCRIPTION Insurance Settelment  INCREASE DECREASE $ 7,752.00  Vehicle Repairs and Maintenance $ 7,752.00  REQUESTED BY DEPARTMENT HEAD: APPROVED BY COUNTY MANAGER:  Kim Angel  RECOMMENDED BY FINANCE OFFICER: Kuindbk ACTION BY BOARD OF COMMISSIONERS. s/shg mutis  APPROVED AND ENTERED ON MUNIS DATED:  CLERK:    MACON COUNTY BUDGET AMENDMENT AMENDMENT# DEPARTMENT EXPLANATION ACCOUNT  31 Emergency Management  Appropriate: $50,000r received from the Homeland: Security Grant Program for they purchase ofe event  support trailers (carryf forward from prior FY).  DESCRIPTION  INCREASE  DECREASE 50,000 35,418 14,582  113850 135526/HOMELAND: SECURITY GRANT-H HSGP 114375 560906/HOMELAND SECURITY GRANT-HSGP 114375 569502 CAPITAL EQUIPMENT  REQUESTED BY DEPARTMENTHEAD Warren Cabe RECOMMENDED BYF FINANCE OFFICER Ehsheblr ACTION BY BOARD OF COMMISSIONERS 8314 agenlo  APPROVEDI BY COUNTY MANAGER APPROVED: & ENTERED ON MINUTES DATED  CLERK    MACONCOUNTY: BUDGETA AMENDMENT# DEPARTMENT EXPLANATION ACCOUNT  TAMENOMESa Emergency Management one for $1,000 and one for $4,900.  Appropriate grantf funds received from the NCDivision of Emergency! Management for two Tier II Grants:  DESCRIPTION  INCREASE  DECREASE 1,000 1,000 4,900 4,900  113850 435524/NCDEM TIERI IIG GRANT 114375 560903/NCDEM: TIERI IIGRANT 113850 435524/NCDEM: TIERI IIGRANT 114375 560903 NCDEM TIER IIGRANT  REQUESTEDI BY DEPARTMENT HEAD Wayren fabe RECOMMENDED BY FINANCE OFFICER Buisbalr  APPROVEDI BY COUNTYI MANAGER ACTION BY BOARD OF COMMISSIONERS APPROVED: &E ENTERED ONI MINUTES DATED  81319 agnla  CLERK    MACON COUNTY BUDGET AMENDMENT AMENDMENT # FROM: LindsayLeopard DEPARTMENT: Maintenance  33  EXPLANATION: Appropriate funds for Courthouse generator transfer switch not completedin  FY18-19.  ACCOUNT 113840- -4 417900 114260-556003  DESCRIPTION Fund Balance. Appropriated Maintenance Supplies  INCREASE $2,400.00 $2,400.00  DECREASE  REQUESTED BY DEPARTMENTI iLA Lpe RECOMMENDED BY FINANCE OFFICER Boun touk  APPROVED BY COUNTY MANAGER  ACTIONE BY BOARD OF COMMISSIONEBS B34 L mmeting  APPROVED. AND ENTERED ON MINUTES DATED  CLERK    MACON COUNTY BUDGET. AMENDMENT  Date:  7/23/2019  AMENDMENT! # DEPARTMENT: HEALTH  34  Need to roll 2018-2019 unexpended Zonta funds into current FY.  ACCOUNT 113840-417900 115155-565013 115144-565013 115144-565014  DESCRIPTION Fund Balance Appropriated Zonta Women's Health Zonta Women's Health Zonta Community Care Clinic  INCREASE $ 7,339.00 $ 5,000.00 $ 1,478.00 $ 861.00  DECREASE  REQUESTED BY DEPARTMENTI HEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARDOF COMMISSIONERS APPROVED. AND ENTERED ONMINUTESI DATED  CesPflene  Berbet  8/13h9  meciing  CLERK    MACONCOUNTY BUDGET AMENDMENT  7/23/2019  AMENDMENTE DEPARTMENT: HEALTH  FYDbae  35  Receiving new funds for WIC Lobby Improvement and Equipment Purchase  ACCOUNT 113511-438502 115152-559700 115152-556603  DESCRIPTION WIC-S State WIC Non-Capital  INCREASE $ 7,994.00 $ 1,398.00 $ 6,596.00  DECREASE  WIC Property/Bulding Improvements  REQUESTEDBY DEPARTMENT HEAD  CaOhls  RECOMMENDED  Kubell  BY FINANCE OFFICER  APPROVED BY COUNTYMANAGER ACTION BY BOARDOF COMMISSIONERS APPROVED AND ENTERED ON MINUTES DATED  8/3lg mectig  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENT! DEPARTMENT: HEALTH EXPLANATION:  3o  P/20  Agreement Addendum for FY20 includes monies that are budgeted to pay  for June 2019 expenses. Need to decrease total Budget for FY20 from $87,772 to $79,725 inr revénue and expenditures. This decrease will cover the expenses for June 2019.  ACCOUNT 115125-555106 115125-556011 115125-558901 113511-426001  DESCRIPTION Contracted Services Operating Supplies Travel  INCREASE  DECREASE  6,714 50 1,283 8,047  Tobacco Grant  REQUESTED BY DEPARTMENTHEAD las Cemiblo  RECOMMENDED BY EINANCEOFFICER APPROVED BYC COUNTY MANAGER ACTION BY BOARD OF COMMISSIONERS APPROVED. AND ENTEREDONI MINUTES DATED  prbel  ss9 metirg  CLERK    MACON COUNTY BUDGET. AMENDMENT AMENDMENT! 37 DEPARTMENT: HEALTH EXPLANATION:  P20  Agreement Addendum for FY20 includes monies that are budgeted to pay  for. June 2019 expenses. Need to decrease total Budget for FY20 from $197,956 to $187825 inr revenue and expenditures. This decrease will cover the expenses for. June 2019.  ACCOUNT 115153-565031 113511-426007  DESCRIPTION  INCREASE  DECREASE  Minority Diabetes Prevention Grant Minority Diabetes Prevention Grant  10,131 10,131  REQUESTED BY mmtaigBr DoPho  RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER  KaNbRL  ACTION BY BOARDOF COMMISSIONERS 8/13/19 mersny  APPROVED AND ENTEREDONI MINUTESI DATED  CLERK    -MACON COUNTY BUDGET AMENDMENT  AMENDMENT # DEPARTMENT: HEALTH EXPLANATION:  38  F20  Need to carry forward unexpended grant money to current FY20  ACCOUNT 115128-555122 113511-426009  DESCRIPTION  INCREASE 222,674.00 222,674.00  DECREASE  Appalachian Region Commission Appalachian Region Commission  REQUESTED BY DEPARTMENT HEAD VON RECOMMENDED BY FINANCE OFFICER APPROVEDI BYCOUNTY MANAGER  buabaL  ACTION BY BOARDOF COMMISSIONERS b919 metny  APPROVED. AND ENTEREDONI MINUTES DATED  CLERK    -MACON COUNTY BUDGET AMENDMENT  AMENDMENT# DEPARTMENT: HEALTH EXPLANATION:  39  Fro  Need to carry forward unexpended grant money to current FY20  ACCOUNT 115128-555123 113511-438559  DESCRIPTION Mission Hospital Foundation Mission Hospital Foundation  INCREASE 18,604.00 18,604.00  DECREASE  REQUESTED BY DEPARTMENT HEAD SaiDey RECOMMENDED BY FINANCE OFFICER Bprcbg  ablor  APPROVED BY COUNTY MANAGER ACTION BY BOABDOECOMMIBSIONERS APPROVED AND ENTEREDONI MINUTES DATED  6914 mertirg  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENTE DEPARTMENT: HEALTH EXPLANATION:  F120  4o  Need to carry forward unexpended grant money to current FY20  ACCOUNT 115128-555113 113511-436016  DESCRIPTION  INCREASE 13,572.00 13,572.00  DECREASE  Community Foundation of WNC Community Foundation of WNC  REQUESTED BY DEPARTMENT HEAD oNa 80  Bimphlon  RECOMMENDED BY FINANCEOFFICER APPROVEDI BYCOUNTYI MANAGER ACTION BY BOARDOF COMMISSIONERS APPROVED AND ENTERED ONN MINUTESI DATED  Banurcbalt  Sishamuhy  CLERK    -MACON COUNTY BUDGET AMENDMENT  AMENDMENT DEPARTMENT: HEALTH EXPLANATION:  41  H420  Need to carry forward unexpended grant funds to current FY20.  ACCOUNT 115125-555106 115125-558901 113511-426001  DESCRIPTION Contracted Services Travel  INCREASE  DECREASE 327 385 712  Tobacco Grant  REQUESTED BY DEPARTMENT HEAD wBlab  RECOMMENDED BY FINANCEOFFICER APPROVED BY COUNTY MANAGER  Barnbll  ACTION) BY BOARDOF COMMISSIONERS 8l919 mey  APPROVED ANDI ENTERED ON MINUTES DATED  CLERK    -MACON COUNTY BUDGET AMENDMENT  AMENDMENT; # DEPARTMENT: HEALTH EXPLANATION:  4a  FY70  Need to carry forward unexpended Contributions money to current FY20.  ACCOUNT 113840-417900 115128-555126  DESCRIPTION Fund Balance Appropriated Mountainwise Services - Local  INCREASE  DECREASE  3079 3079  REQUESTED BY DEPARTMENT HEAD ova  RECOMMENDED BY FINANCEOFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARDOF COMMISSIONERS APPROVEDAND ENTERED ONN MINUTES DATED  Caudbe  8isle  mebny  CLERK    MACON COUNTY BUDGET. AMENDMENT  Date:  8/1/2019  AMENDMENT# DEPARTMENT: HEALTH  43  Fyzo  Receiving new: funds for Community Health Grant/School Based Health Center  ACCOUNT 113511-436030 115169-555100 115169-555106 115169-556001 115169-556002 115169-556005 115169-556804 115169-557101 115169-557800 115169-558901 115169-559202 115169-559700  DESCRIPTION CHG School Based Health Center CHG Professional Fees CHG Contracted Services CHG Office supplies CHG Medical supplies CHG Computer Supplies CHG Marketing/Promotion CHG Postage CHG Educational Material CHG Travel CHG Telephone CHG Non-capital  INCREASE $ 150,000.00 $ 6,000.00 $ 119,800.00 $ 9,600.00 $ 4,195.00 $ 4,060.00 $ 1,000.00 $ 500.00 $ 2,000.00 $ 905.00 $ 1,300.00 $ 640.00  DECREASE  REQUESTBD BY DEPARTMENT HEAD Cephan  RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTION BY POARDOFCOMMISSONERS APPROVED. AND ENTERED ON MINUTES DATED  escbel  sla/4 mebng  CLERK    "MACON COUNTY BUDGET AMENDMENT  Date:  8/5/2019  AMENDMENT! DEPARTMENT: HEALTH  4  EXPLANATION: Need to roll donations into FY20  ACCOUNT 113840-417900 114380-575055  DESCRIPTION Fund Balance Appropriated Animal Control Donations  INCREASE $ $  DECREASE  950.00 950.00  REQUESTED BY DEPARTMENTHEAD RECOMMENDED BYJ FINANCE OFFICER APPROVED BY COUNTY MANAGER  Cpbac  Berudbal  ACTION BYI BOARD OF COMMISSIONERS 8/39 metting  APPROVED AND. ENTERED ONI MINUTES DATED  CLERK    MACON COUNTY BUDGET AMENDMENT  Date:  8/5/2019  AMENDMENT # DEPARTMENT: HEALTH  45  EXPLANATION: We were granted permission to carry forward aj portion ofFY19($11350) funds into FY20 ($24340) for total of$35690 on the "490 Emergency Overdose: Local Mitigation to the Opioid Crisis" AA. We had budgeted $150,000 due to funds expected but not yet guaranteed, so we are reducing the budget until those funds are  received. ACCOUNT 113511-426011 115168-555125  DESCRIPTION  INCREASE  DECREASE $ 114,310.00 $ 114,310.00  Emergency Overdose/Opioid Crisis Grant Emergency Overdose/Opioid Crisis Grant  REQUESTED BY DEPARTMENTI HEAD RECOMMENDED BY FINANCEOFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARDOF COMMISSIONERS APPROVED AND ENTERED ONI MINUTES DATED  Chi 6locei  Eaabell  Bligia muhg  CLERK    MACON COUNTYBUDGET/ AMENDMENT AMENDMENT# DEPARTMENT EXPLANATION ACCOUNT  Alo  Housing Administration  Move budgeted fundsi into the various line items  DESCRIPTION  INCREASE  DECREASE 77,053 773 5,954 23,435 152 7,027 1,556 2,264 249 590 1,550 120,603  514009 550001 SALARY 514009 550005LONGEVITY 514009 550201 MEDICARE/FICA 514009 5020HOSPTALZATION 514009 550205 WORKMAN'S COMPENSATION 514009 550206_LIFEI INSURANCE 514009 550207 RETREMENT-GENERAL 514009 550701 COUNTY4 401K 514009 555106 CONTRACTED: SERVICES 514009 556001 OFFICE SUPPLIES 514009 556009JUNIFORMS 514009 557101/POSTAGE/DEPARIMENTAL 514009 558901 TRAVEL 514009 559202/TELEPHONE EXPENSE 513981 980011/TRANSFERI FROM GENERAL FUND  REQUESTED BY DEPARTMENT HEAD bhn Fa5 RECOMMENDEDI BY FINANCE OFFICER CAIANDE APPROVED BY COUNTY MANAGER ACTION BY BOARD OF COMMISSIONERS 6//19 APPROVED &E ENTERED ON MINUTES DATED  mecfing  CLERK    Tax Collections 08/01/19 Group Number REL*19*07 Seq Date Account Taxbill Nbr Number Number 11 07/16/19 127332 19A127332.03 BLAIR, LORRAINE 07/16/19 112741 19A6573789739 COCKE, APRIL ROSE 20 07/16/19 137596 19A6584245079 HANNAH, 29 07/22/19 104014 19A7540416859 HIGHLANDS WOMANS CLUB INC 23 07/17/19 125963 19A7510397717 HILL, JAMES R TR 07/16/19 97832 19A7409257582 HUCKABY, RICHARD D 21 07/16/19 79996 19A79996.01 LATHROP, MARK 25 07/18/19 6813 19A6813.08 LEATHERWOOD, ADA 22 07/16/19 13704 19A6595355389 LEOPARD, HARRISON W 15 07/16/19 10827 18A0000301835 MOSES AND OWEN 16 07/16/19 10827  Detail Transactions by Group Abatement Tax Transaction Code Amount GO1 25.21- F04 3.75- 28.96- G01 255.95- 255.95- 0.00 F01 37.23- G01 23.98- FO1 3.49- L01 95.00- 122.47-  RTC020303 Page  Effective Date 07/10/19  Levy Penalty Addi Interest Discnt Trn Check Trans Rev Amount Amount Chgs Amount Amount Cde Number Descriptn 28.96- 0.00 0.00 0.00 0.00 R CLERIÇA  25.21- 0.00 3.75- 0.00 37.23- 0.00 23.98- 0.00 3.49- 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  293.18- 293.18- 0.00 0.00 0.00 0.00 R CLERICA  0.00 95.00- 0.00  ***  GERALD  27.47- 0.00 95.00- 0.00 0.00 R CLERICA  G01 2318.01- 2318.01- 0.00 F10 185.59- 185.59- 0.00 HO1 968.16- 968.16- 0.00 G01 137.10- 137.10- 0.00 25.03- E10 147.07- 147.07- 0.00  3471.76- 3471.76- 0.00 0.00 0.00 0.00 R CLERICA 162.13- 162.13- 0.00 0.00 0.00 0.00 R CLERICA 147.07- 147.07- 0.00 0.00 0.00 0.00 R CLERICA  F03  25.03- 0.00  G01 F01 G01 FOS LO1 G01 G01  46.84- 6.81- 53.65- 9.49- 1.83- 11.32- 95.00- 95.00- 13.26- 13.26- 13.26-  46.84- 0.00 6.81- 0.00 9.49- 0.00 1.83- 0.00  53.65- 0.00 0.00 0.00 0.00 R CLERICA 11.32- 0.00 0.00 0.00 0.00 R CLERICA 0.00 95.00- 0.00 0.00 0.00 95.00- 0.00 0.00 R CLERICA 13.26- 0.00 0.00 0.00 0.00 R CLERICA  13.26- 0.00 13.26- 0.00  0.00 0.00    Tax Collections 08/01/19 Group Number REL419*07 Seq Date Account Taxbill Nbr Number Number MOSES AND OWEN 17 07/16/19 10827 16A0000301835 MOSES AND OWEN 8 07/16/19 10B27 15A0000301835 MOSES AND OWEN 7 07/16/19 126550 19A6574168019 MOSES, WILLA MAE 13 07/16/19 84807 19A6584107376 MOSS, WAYNE 07/16/19 66619 19A6572857280 MOTTOLA, RICHARD M 24 07/18/19 142314 19A6553605503 NELSON, JAMES ANDREW LIFE EST 12 07/16/19 133680 NORTON CREEK FARMS, INC. OLIVER, MARY PATTERSON,  Detail- Transactions by Group Abatement Tax Transaction Code Amount 13.26- G01 13.26- 13.26- G01 13.26- 13.26- GO1 225.94- 225.94- 0.00 F05 43.65- G01 443,12- 443.12- 0.00 F01 64.45- G01 461.44- 461.44- 0.00 F02 98.77- G01 140.50- 140.50- 0.00 F05 27.15- G01 1.87- F02 0.27- 2.14- G01 5.18- F04 0.45- L0I 103.49- 109.12- G01 20.61- F02 4.41- L01 95.00- 120.02- F11 74.97-  RTC020303 Page 2  Effective Date 07/10/19  Levy Penalty Addi Interest Discnt Trn Check Trans Rev Amount Amount Chgs Amount Amount Cde Number Descriptn 13.26- 0.00 0.00 0.00 0.00 R CLERICA 13.26- 0.00 0.00 0.00 0.00 R CLERICA 13.26- 0.00 0.00 0.00 0.00 R CLERICA  13.26- 0.00 13.26- 0.00 43.65- 0.00 64.45- 0.00 98.77- 0.00 27.15- 0.00 1.87- 0.00 0.27- 0.00 5.18- 0.00 0.45- 0.00 20.61- 0.00 4.41- 0.00 74.97- 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  269.59- 269.59- 0.00 0.00 0.00 0.00 R CLERICA 507.57- 507.57- 0.00 0.00 0.00 0.00 R CLERICA 560.21- 560.21- 0.00 0.00 0.00 0.00 R CLERICA 167.65- 167.65- 0.00 0.00 0.00 0.00 R CLERICA  2.14- 0.00 0.00 0.00 0.00 R CLERICA 5.63- 0.00 103.49- 0.00 0.00 R CLERICA 25.02- 0.00 95.00- 0.00 0.00 R CLERICA  33 07/24/19 138963 17A138963.03 26 07/19/19 6521 19A6583733563 27 07/19/19 99510 19A7517545482  0.00 103.49- 0.00 0.00 95.00- 0.00  & PEGGY  G01 222.74- 222.74- 0.00    Tax Collections 08/01/19 Group Number REL*19*07 Seg Date Account Taxbill Nbr Number Number POWELL, PAULA E 36 07/25/19 130363 19A130363.12 PRIMO WATER CORP 28 07/19/19 117225 19A117225.01 RBP MANAGEMENT LLC 07/10/19 74965 19A74985.01 ROGERS, STEVE 07/10/19 74985 19A74985.01 ROGERS, STEVE 07/10/19 74985 ROGERS, STEVE 07/10/19 74985 17A74985.01 ROGERS, STEVE 07/10/19 74985 16A74985.01 ROGERS, STEVE 14 07/16/19 20518 19A7439281803 SCHNEIDER, PAUL D 32 07/23/19 20232 19A7506094322  Detail Transactions by Group Abatement Tax Transaction Code Amount G01 F01 F01 G01 F01 LO1 GO1 F01 Lo1 G01 F01 L01 G01 F01 L01 G01 F01 L01 GO1 F10 G01 F01  RTC020303 Page Effective Date 07/10/19  Levy Penalty Addl Interest Discnt Trn Check Trans Rev Amount Amount Chgs Amount Amount Cde Number Descriptn  297.71- 297.71- 0.00 0.00 0.00 0,00 R CLERICA  3.16- 0.46- 3.62- GO1 206.09- 206.09- 0.00 29.98- 0.00 0.00 0.00 0.00 3.75- 0.55- 95.00- 99.30- 3.49- 0.55- 95.00- 99.04- 3.21- 0.50- 95.00- 98.71- 3.80- 0.49- 95.00- 99.29- 9.75- 0.78- 10.53- 38.97- 5.67-  3,16- 0.00 0.46- 0.00 29.98- 0.00 0.00 0.00 0.00 0.00 3.75- 0.00 0.55- 0.00 3.49- 0.00 0.55- 0.00 3.21- 0.00 0.50- 0.00 3.80- 0.00 0.49- 0.00 9.75- 0,00 0.78- 0.00 38.97- 0.00 5.67- 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  3.62- 0.00 0.00 0.00 0.00 R CLERICA  236.07- 236.07- 0.00 0.00 0.00 0.00 R CLERICA  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CLERICA 0.00 95.00- 0.00 4.30- 0.00 95.00- 0.00 0.00 R CLERICA 0.00 95.00- 0.00 4.04- 0.00 95.00- 0.00 0.00 R CLERICA 0.00 95.00- 0.00 3.71- 0.00 95.00- 0.00 0,00 R CLERIÇA 0.00 95.00- 0.00 4.29- 0.00 95.00- 0.00 0.00 R CLERICA 10.53- 0.00 0.00 0.00 0.00 R CLERICA    Tax Collectiono 08/01/19 Group Number REL*19*07 Seq Date Account Taxbill Nbr 35 07/25/19 44418 19A44418.10 37 07/29/19 143464 19A143464.03 10 07/16/19 58992 19A6578267809 34 07/25/19 124664 19A6592319634 19 07/16/19 101966 19A6567820467 30 07/23/19 142398 19A142398.01 31 07/23/19 135618 19A7506449248  Detail Transactions by Group Abatement Tax Transaction Code Amount 139.64- G01 34.23- F07 9.64- 43.87- LO1 95.00- 95.00- GO1 112.33- 112.33- 0.00 FOS 34.24- G01 263.90- 263.90- 0.00 F02 56.48- G01 284.96- 284.96- 0.00 F07 80.30- G01 142.39- 142.39- 0.00 F01 20.71- GO1 366.83- 366.83- 0.00 F01 53.35-  RTC020303 Page  Effective Date 07/10/19  Levy Penalty Addl Interest Discnt Trn Check Trans Rev Amount Amount Chgs Amount Amount Cde Number Descriptn 44.64- 0.00 95.00- 0.00 0.00 R CLERICA 43.87- 0.00 0.00 0.00 0.00 R CLERICA 0.00 95.00- 0.00 0.00 0.00 95.00- 0.00 0.00 R CLERICA  Number Number SHOWER, WILLIAM A JR SMALLWOOD, EDWARD LEO SMITH, C  34.23- 0.00 9.64- 0.00  0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  34.24- 0.00 56.48- 0.00 80.30- 0.00 20.71- 0.00 53.35- 0.00  SOUTHERLAND, JOHN THOMAS TE, HENRY  146.57- 146.57- 0.00 0.00 0.00 0.00 R CLARICA 320.38- 320.38- 0.00 0.00 0.00 0.00 R CLERICA 365.26- 365.26- 0.00 0.00 0.00 0.00 R CLERICA 163.10- 163.10- 0.00 0.00 0.00 0.00 R CLERICA 420.18- 420.18- 0.00 0.00 0.00 0.00 R CLERICA  WELCH, CHRISTOPHER ERVIN  CREEK AVIATION LLC  WOLFE, SCOTT J.    Tax Collections 08/01/19 Group Number REL*19*07 Seq Date Account Taxbill Nbr  Detail Transactions by Group Abatement Tax Transaction Code Amount 0.49- 0.50- 0.55- 25.03- 0.45- 3.75- 72.63- 89.94- 34.24- 74.97- 13.26- 17.06- 21.65- 16.75- 95.00- 198.49- 95.00- 570.00-  RTC020303 Page  Effective Date 07/10/19  Levy Penalty Add1 Interest Discnt Trn Check Trans Rev Amount Amount Chgs Amount Amount Cde Number Descriptn  Number Number  Tax Code Totals F01*16- FR FIRE F01*17- FR PIRE F01*1B- FR FIRE F01*19- FR FIRE F02*19- CL CH PR F03*19- OTTO FR F04*17- CULL, FR F04*19- CULL FR F05*19- WM FIRE P07*19- BT FIRE P08*19- COWEE FR P10*19- HLDS FR F11*19- MTVAL FR G01*15- GEN TAX G01*16- GEN TAX G01*17- GEN TAX G01*1B- GEN TAX G01*19- GEN TAX HO1*19- HLD CITY L01*16- RES FEE L01*17- RES FEE L01*18- RES PEE L01*19- RES FEE REL419*07 Cycle A  0.49- 0.00 0.00 0.00 0.00 0.50- 0.00 0.00 0.00 0.00 0.55- 0.00 0.00 0.00 0.00 25.03- 0.00 0.00 0.00 0.00 0.45- 0.00 0.00 0.00 0.00 3.75- 0.00 0.00 0.00 0.00 72,63- 0.00 0.00 0.00 0.00 89.94- 0.00 0.00 0.00 0.00 34.24- 0.00 0.00 0.00 0.00 74.97- 0.00 0.00 0.00 0.00 13.26- 0.00 0.00 0.00 0.00 17.06- 0.00 0.00 0.00 0.00 21.65- 0.00 0.00 0.00 0.00 16.75- 0.00 0.00 0.00 0.00 0.00 0.00 95.00- 0.00 0.00 0.00 0.00 198.49- 0.00 0.00 0.00 0.00 95.00- 0.00 0.00 0.00 0.00 570.00- 0.00 0.00  222.70- 222.70- 0.00 0.00 0.00 0.00 159.93- 159.93- 0.00 0.00 0.00 0.00 333.44- 333.44- 0.00 0.00 0.00 0.00 5799.16- 5799.16- 0.00 0.00 0.00 0.00 968.16- 968.16- 0.00 0.00 0.00 0.00  Total for Group 8813.15- 7854.66- 0.00 958.49- 0.00 0.00  Totals By Tax Cycle  Current Delinquent 8353.95- 459.20-    MACONCOUNTY MONTHLY ADVALOREM1 TAXC COLLECTIONS REPORT Jul-19 Beginning Levy  Less Less 28344281.23 3876739.96 2554360 0 34775381.19 Less Less 28344281.23 3876739.96 2554360 34775381.19  Equals Gross Less 0. -164.63 3876575.33 -469383.84 -6.3 2554353.7 -293692.84 Equals Gross Less -164.63 3876575.33 469383.84 6.3 2554353.7 293692.84  Outstanding  Montht toDate Balance Added Releases Write-Offs AdjLevy Payments Refunds MiscD Dr/Cr NetP Payments Balance  GeneralTax Firet Districts Landfllu User Fee Totals  0 -1117.06 28343164.17 -3570654.9 5294.67 5703.57 3559656.66 24783507.51 0 -1287.99 34774093.2 -4333731.58 5294.67 6423.53 -4322013.38 30452079.82  434.96 -468948.88 3407626.45 285 -293407.84 2260945.86  Beginning Levy  Outstanding Collection  Veartoc Date Balance Added Releases Write-Offs Adjlevy Payments Refunds Misc Dr/Cr Net Payments Balance Percentage  GeneralT Tax Firec Districts Landfill UserF Fee Totals  0 1117.06 28343164.17 3570654.9 5294.67 5703.57 3559656.66 24783507.51 12.56 1287.99 34774093.2 4333731.58 5294.67 6423.53 -4322013.38 30452079.82 12.43  434.96 -468948.88 3407626.45 12.1 285 -293407.84 2260945.86 11.49  Thec collection rateis1 12.56%C collectedo on 2019G GeneralT Taxes,! latel listing penalties, discoveries andd deferredt taxesa asof7 7/31/2019  ascomparedt to1 10.35%0 on2 20181 taxes asof7 7/31/2018.    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  MEETING DATE: August 13, 2019 DEPARTMENT/AGENCY: N/A SUBJECT MATTER: Appointments COMMENTS/RECOMMENDATION: A. Transportation Advisory Board - 6 seats  B. Board ofHealth- 2 seats  Attachments Agenda Item 13A-B  X Yes  No    PrintForm  Application for Appointment to Macon County Authorities, Boards, Commissions and Committees Thel Macon County Board of Commissioners believes all citizens should have the opportunity to Participate in governmental decisions. The Board wants to appoint qualified, knowledgeable and dedicated people to serve on authorities, boards and. committees. Ifyou! have ani interest in considered for an appointment to any advertised vacancy, please thoroughly complete the form being belowbefore thea advertised deadline and choose from the following options.  Mail to: County] Manager's Office 5 Westl Main Street Franklin, North Carolina 28734  or FAXt to: 828-349-2400  Any Questions, please call the County Manager's Office at (828): 349-2025 Name of Authority, Board or Committee applying for: MCT TAB. Adire162 Chetye. DmRaicity! #ayesville Occupation Administrahe - FRANKLIN HOusE  Name Herh Sherhs Telephone: Home 828-361- Woo!  NCZip 0593  Work 608-363-C  Business Address /86 ONE CENTeR COuCT FRANKLIN NCORTE  Email Address  rho N/A  aSTr  Briefly explain any anticipated conflict ofinterest you may have ifappointed:  Educational Background B3BA Business and Civic) Experiences/Skills: Expertise'and Dnasement. Care of  Areas  of.  T money  Interest/Skills: Elderly  tine,  Peple,  Listany Authorities, Boards, Commissions or Committees presently serving on:  SIGNATURE  DATB: 3r00-19    Print Form  Application for Appointment to Macon County Authorities, Boards, Commissions and Committees Thel Macon County Board of Commissioners believes all citizens should have the opportunity to Participate in governmental decisions. The Board Wants to appoint qualified, knowledgeable and dedicated peoplet to: serve on authorities, boards and committees. Ifyou have an interest in considered for an appointment tos any advertised vacancy, please thoroughly complete the form being below before the advertised deadline and choose from the following options.  Mail to: County Manager's Office 5 Westl Main Street Franklin, North Carolina 28734  or FAX to: 828-349-2400  Any Questions, please call the County Manager's Office at (828) 349-2025 Name of Authority, Board or Committee applying for: Name Sclvos. Mparks Telephone: Home 828.3473,60 Occupation rerast Business Address Email Address  Address Us7mescinek.lc Cityl LErkl  NCZip! L38734  Work  nla  h  ywbia 43ao Cnm  Briefly explain any anticipated conflict ofinterest you may have ifappointed:  Educational Background  AAd dgre Business and Civic Experiences/Skills: Areas of Expertise and) Interest/Skills:  owyahsT - Einglish 7Rach 1 * Speech  List any Authorities, Boards, Commissions or Committees presently serving on:  SIGNATURE:  DATE: 3/413019    Print Form.  Application for Appointment to Macon County Authorities, Boards, Commissions and Committees Thel Macon County Board of Commissioners believes all citizens should have the opportunity to Participate in governmental decisions. The Board wants to appoint qualified, knowledgeable and dedicated people to serve on authorities, boards and committees. Ifyou have an interest in considered for an appointment to any advertised vacancy, please thoroughly complete the form being belowb before the advertised deadline and choose fromi the following options.  Mail to: County Manager'sOffice 51 West Main Street Franklin, North Carolina! 28734  or FAX to: 828-349-2400  Any Questions, please call the County Manager's Office at (828) 349-2025  Name of Authority, Board or Committee applying for: TAB- Traneit. Aelvisery. Boarl  Name  AMGELO RAMAS JR  Address 285-PidweHg. Telephone: Home 828- 524:7303  CiylFTAnL  NCZip 28734  Work 82B-362-9748  Occupation Email Address  FreparlyMawaget  Business Address GD-HKA OWf-FaMK4 Briefly explain any anticipated conflict ofinteresty you may have ifs appointed:  4LePiH@lAndyramaut.cem  Mene Educational! Background  Completen  efcllee Business and Civic) Experiences/Skills: CDL $ ARHVAT CerhFut Areas of! Expertise and Interest/Skills:  NOTARY ELPLICLApak. MAMINELAERE.MeraLTUmes  Construction BBeperty Mangewient List any Authorities, Boards, Commissions or Committees presently serving on;  Mone SIGNATURE:  DATE:  9/20/19.    PrintForm  Application for Appointment to Macon County Authorities, Boards, Commissions and Committees The Macon County Board of Commissioners believes all citizens should have the opportunity to Participate in governmental decisions. The Board wants to appoint qualified, knowledgeable and dedicated people to serve on authorities, boards and committees. Ifyoul have ani interest: in considered for an appointment to any advertised vacancy, please thoroughly complete the form being below! before the advertised deadline and choose from the following options.  Mail to: County Manager's Office 5 West! Main Street Franklin, North Carolina 28734  or FAX to: 828-349-2400  Any Questions, please call the Countyl Manager's Office at (828) 349-2025 Name of Authority, Board or Committee: applying for: Macon Address 19LWlkwad.D. cySylu Telephone: Home 828-775-5038 Work Business. Address 674Hipklanb Rood.  launtyTrAns!t  Name. Reid Smilhdeal.  NCZip! 128779  Occupation Meridian BEhavion! Heullh Macan Cauky.Pineht  Email. Address  HE--N7  Briefly explain any anticipated conflict ofinterest you may have ifappointed: T hove no known Conflicts of inkereshs  Educational Background  BSH-Appalackiar Stufe Business and Civic Experiences/Skills: Tlerupist Areas of Expertise andi Interest/Skills:  ASW-VNC-ChyKa  Behevioral Heullh  List any Authorities, Boards, Commissions or Committees presently serving on:  SIGNATURE:  DATE:    08/18/2013 00:04 18283494162  GRANDVIEW MANOR  PAGE 01/01  Application for Appointment to Macon County Authorities, Boards, Commissions and Committees. Thel Macon County Board of Commissioners believes all citizens should have the opportunity to Participate. in governmental decisions. The Board wants to appoint qualified, knowledgeable and dedicated people to serve on authorities, boards and committees. Ifyoul have ani interest in being considered for an appointment to any advertised vacancy, please thoroughly complete the form below befote the advertised deadline and cboose from the. following options.  Mail to: County Manager's Office 51 West Main Street Franklin, North Carolina 28734  or FAXt to: 828-349-2400  Any Questions, please call the County Manager's Office at (828)349-2025 Name of Authority, Board or Committee: applying for: Macon CountyTransit. Advisory Board  Name Lisa Jambon Address/sz8 Mulberry St Telephone: Home 828-593-0481  City Clyde  NCZip 28721  Work 828-524-4425 ext 205  Occupation Special Carel Unit (memorycare) care Coordinator GrandwewMamorcare Center(7years)  Business Address 150Crisp: Street Frankiin, nc: 28734 Email Address szal@egrandwlew.com dor not anticipate any conflicts ofi interest Bducational Background  Brieflye explain any auticipated conflict ofi interest your may have ifa appointed:  CNA, MED" TECH, CERTIFIEDS SUBSTITUET TEACHER(LOUISANA) Business and Civic Experiences/Skills: CARE COORDINATOR IN/ ASSISTED LIVING AND MEMORY CARE UNIT Areas of Expertise and) Interest/Skills:  have: no experience with thet transit: system but ame eager tol leamand helpt the cammuntty List any Authorities, Boards, Commissions ot Committees presently serving on:  NONE SIGNATIRE:  DATE: 03/21/2019    Print Form  Application for Appointment to. Macon County Authorities, Boards, Commissions and Committees Thel Macon County Board ofCommissioners believes all citizens should have the opportunity to Participate in governmental decisions. The Board wants to appoint qualified, knowiedgeable and dedicated people to serve on authorities, boards and committees. Ifyoul have an interest in being considered for an appointment to any advertised vacancy, please thoroughly complete the form below before the advertised deadline and choose from the following options.  Mailt to: County Manager's Office 5 West) Main Street Franklin, North Carolina 28734  or FAX to: 828-349-2400  Any Questions, please call the County Manager's Office at (828)349-2025 Name of Authority, Board or Committee applying for: MCI TAB Adires/a4 CCIStAI DR cvy! Hiohlnde  Name lim ESH Telephone: Home 828-37/-4223 3 Occupation Pofce BAheR  NCZip 78741  Work 828-526-943  Business. Address 2.2x178 Hahlends Nc 38741 Email. Address ish5703 @ Fcansick_Som Briefly explain any anticipated conflict ofi interest you may have ifa appointed:  None  Educational Background FHs /BLET Business and Civic Experiences/Skils: Areas of) Expertise and Interest/Skills: Law Gnforcemont w/  P ishignds  mR3ES Residenf  Lista any Authorities, Boards, Commissions or Committees presently serving on:  NI  SIGNATURE: Itn  DATE: 05-07-1%    Derek Roland From: Sent: To: Cc: Subject: Importance: Hil Derek,  Carmine Rocco croccoemaconncorg" Wednesday, August 07, 2019 4:36F PM droland@maconncory: 'Mike Decker' 'Chester M.. Jones'; Melissa Bell RE: Board of Health member appointments  High  The following Board of Health members would like to be considered for reappointment for another. 3-year term by the  County Commissioners:  Dr. Melissa Bell, Pharmacist (2"Term) Teresa Murray, General Public (3rd Term) Dr.. Jeff Todd, DVM (2"d Term) We have not been able to speak with Gena Futral yet. Thanks for your help, Carmine  Mr. Carmine F. Rocco, MS Interim Health Director Macon County Public Health 1830 Lakeside Drive Franklin, NC: 28734 Voice (828)349-2423 Fax( (828)349-2501 maltoocoemacomcoers  ttp://www.maconncor/neatr-department.htm:  Macon Local Priorities Video: https//video214.com/play/H2hwn8Z7B4UDLhPUXIYA/s/dark  NCPH NorthCarolina Public Health  Accredited with Honors by the! NC Local Health Department, Accreditation. Board  Pursuant tol North Carolina General Statues Chapter 132, Public Records, this electronic mail message and any attachments hereto, as well as any electronic mail messages that may! be senti in response toi it mayb be considered public record. Also, any information contained int this message thatr may be considered" "Confidential" will! be withheld from any public record requests. Ifthis e-mail contains protected healthi information or personal identifying information, you are hereby notified that anyf further dissemination and/or distribution of this communication is strictly prohibited. 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