Town of Robbinsville Regular Board Meeting Minutes November 3, 2021 Town Hall  A Regular Town of Robbinsville Board Meeting was called to order by Mayor Pro Tem Brian Johnson at 1:001 PM: at the Town Hall on November 3, 2021. Brian. Johnson made a motion to approve Mayor Steve Hooper join the meeting via telephone. Debbie Beasley seconded the motion. Vote unanimous.  Council present: Brian. Johnson, Debbie Beasley, Shaun Adams  Approval of Agenda: the motion. Vote unanimous. Approval of meeting minutes:  Debbie Beasley made a motion to approve the agenda with thet followinga amendments: add New! Business (12) Waterb bill issue - Chip Carringer and (13) Duke Energy- -street light request. Shaun Adams seconded  Brian Johnson made a motion to approve the October 6, 2021 Regular Board meeting minutes. Shaun  Adams seconded the motion. Vote unanimous.  Public Comment:  Brian. Johnson made a motion to open public comment at 1:05 PM. Debbie Beasley seconded the motion. Vote unanimous. There were two people that addressed the Board for public comment. Brian. Johnson made a motion to close public comment at 1:07 PM. Debbie Beasley seconded the motion. Vote  unanimous. Old Business: Town Hall Mold Issue:  Brian Johnson stated that the Terminix service technician thinks the industrial dehumidifier should be sufficient for the entire basement. He suggests that the Town unplug and dump the water from the other  two dehumidifiers and have the technician reevaluate this at this next service visit.  Golf Cart Tags: Hall.  The Board scheduled a work session to discuss this issue for November 17, 2021 at 1:00 PM at the Town  Eller Branch- survey: Old Town Hall Exterior: Tabled. Mini-X Bushmaster: Tabled.  Brian. Johnson stated that the Mayor needs to contact a new surveyor.  Page 1of4    Lawn mower purchase: Tabled until. January.  New part-time maintenance department employee:  Brian. Johnson: stated: sincet this position is noti in thel budget the Town needs to wait until the next budget. Brian. Johnson told the Mayor that the unmetered water needs to be metered as soon as possible. The Board scheduled a work session to discuss this issue for November: 17, 2021 at 1:00 PM at the Town  Unmetered Water: ARP Funds: Hall.  Water & Sewer Shut-off Code of Ordinance: The Board decided to make no changes to the Ordinance. Graham County Historic Association - Right of Way: The Attorney stated that they are still waiting on the survey.  CDBG-I Sewer line Grant:  Brian. Johnson madea a motion to adopt and authorize the Mayor to sign the Residential/ Ant-Displacement and Relocation Assistance Plan for the CDBG-I Sewer line Grant, Project #20-1-3611. Debbie Beasley Brian. Johnson made a motion to adopt and authorize the Mayor to sign the Language Access Policy and Plan for CDBG-IGrantees for the CDBG-I Sewer line Grant, Project #20-1-3611. Debbie Beasley seconded Brian. Johnson made a motion to adopt and authorize the Mayor to sign the Citizen Participation Plan for CDBG-I Grantees for the CDBG-I Sewer line Grant, Project #20-1-3611. Debbie Beasley seconded the Brian. Johnson made a motion to adopt the Section 504 Self Evaluation Information 24 CFR Part 8 Plan for CDBG-IGrantees fort the CDBG-ISewer! line Grant, Project #20-1-3611. Shaun Adams seconded the motion. Brian. Johnson made a motion to adopt and authorize the Mayor to sign the Procurement Policy and Plan for CDBG-I Grantees for the CDBG-I Sewer line Grant, Project #20-1-3611. Debbie Beasley seconded the Brian Johnson made a motion to adopt and authorize the Mayor to sign the Prohibition of the Use of Excess Force for CDBG-I Grantees for the CDBG-I Sewer line Grant, Project #20-1-3611. Shaun Adams Brian Johnson made a motion to adopt and authorize the Mayor to sign the Section 3 Action Plan Resolution for the CDBG-I Sewer line Grant, Project #20-1-3611. Debbie Beasley seconded the motion.  seconded the motion. Vote unanimous.  the motion. Vote unanimous.  motion. Vote unanimous.  Vote unanimous.  motion. Vote unanimous.  seconded the motion. Vote unanimous.  Vote unanimous.  Page 2of4    Brian Johnson made a motion to adopt and authorize the Mayor to sign the Equal Housing Opportunity Resolutionandi the Fair Housing Complaint Procedure fort the CDBG-ISewer line Grant, Project #20-1-3611. Brian Johnson made a motion to adopt and authorize the Mayor to sign the Code of Conduct Policy for CDBG-I Grantees for the CDBG-I Sewer line Grant, Project #20-1-3611. Debbie Beasley seconded the  Debbie Beasley seconded the motion. Vote unanimous.  motion. Vote unanimous. New Business: Mayor Update:  The Mayor updated the Board on the water leak issues.  Brian. Johnson made a motion to approve the $2,700 quote from the Aldridge Brothers, Inc. fori the paving project on Rodney Orr Bypass in front of the Graham County Welcome Center if the Mayor receives the  quote in writing. Shaun. Adams seconded the motion. Vote unanimous.  Finance Update:  The Finance Director stated that the NC Treasurer Board/Finance training session has been rescheduled Brian Johnson made a motion as of December 1, 2021 to remove Steve Hooper's name from the Town credit card and add Shaun Adams; to replace Steve Hooper's name on all Grant signature requirements with Shaun Adams; to remove Steve Hooper as a check signer for General Fund Account #1033, Water & Sewer Fund Account #1088, Payroll Fund Account #1044, Powell Fund Account #1004, TCWP Fund Account #9704, and Capital Projects Fund Account #2947; to add Kenneth Hyde as a check signer to General Fund Account #1033, Water & Sewer Fund Account #1088, Capital Projects Fund Account #2947, Payroll Fund Account #1044; andi to add Shaun Adams as a check signer to TCWP Fund Account #9704 and Powell Fund Account #1004, all other signers remain the same. Shaun Adams seconded the motion. Vote The Finance Director presented the October 31, 2021 Budget VS Actual Report to the Board.  for December 13, 2021 ats 9:30A AM at the Graham County Community Building.  unanimous.  Employee cost of living increase and Christmas pay: Debbie Beasley seconded the motion. Vote unanimous.  Brian. Johnson made a motion to approve the 3% employee cost of living increase retroactive to. July 1, 2021 and the employee $550 Christmas pay for all employees, to be paid the week of Thanksgiving.  Library and Senior Center Support:  Brian. Johnson made a motion to approve the $7,000 Library support and $3,000 Senior Center support.  Debbie Beasley seconded the motion. Vote unanimous.  Election workers - Hazard pay: Additional Leak Credit Request:  Debbie Beasley made a motion to table. Brian. Johnson seconded the motion. Vote unanimous.  Debbie Beasley made a motion to approve the additional leak credit request for 2742 Tallulah Road for  $239.44. Shaun Adams seconded the motion. Vote unanimous.  Page 3of4    Maintenance Supervisor Assistant: seconded the motion. Vote unanimous. RHS Yearbook advertisement:  Shaun Adams made a motion to table until a job description is presented to the Board. Brian Johnson  Brian. Johnson made a motion to approve the % page Robbinsville High School yearbook. Ad for $200 and charge to Mayor expense line item. Debbie Beasley seconded the motion. Vote unanimous.  RHS Band Uniform support:  Brian Johnson made a motion to approve one band uniform for $319 for the Robbinsville High School band and charge to Mayor expense line item. Debbie Beasley seconded the motion. Vote unanimous. Debbie Beasley made a motion to write off $412.72 for 407 Fox Hill Road water bill. Brian Johnson Shaun Adams made a motion to write off $80 for Chip Carringer's water bill. Debbie Beasley seconded.  Water Bill Forgiveness:  seconded the motion. Vote unanimous.  Vote unanimous. Streetlight Request:  Shaun Adams made a motion to add a streetlight at the Robbinsville Elementary School. Brian Johnson  seconded the motion. Vote unanimous.  Closed Session:  Brian. Johnson made a motion to go into closed session at 2:20 PM. Debbie Beasley seconded the motion. Vote unanimous. Shaun Adams made a motion to come out of closed session at 2:35 PM. Brian. Johnson Shaun Adams made a motion to adjourn the meeting at 2:40 PM. Brian. Johnson seconded the motion.  seconded the motion. Vote unanimous. No decisions were made in closed session.  Vote unanimous.  Stevel  Mayor  Brian. Johnsonouncil Member aa  46  36  Debbie. ATTEST:  Membe  Shaun  Bablabmaabg  Beasley, Council  Adams, Council Member  Suylskr Sonya Wébster, Clerk to the Board  Page 40 of4