Town of Robbinsville Board Meeting Minutes February 2, 2022 Town Hall  A Regular Town of Robbinsville Board Meeting was called to order by Mayor Shaun Adams at 1:00PM at  the Town Hall on February 2, 2022. Council present: Brian. Johnson, Debbie Beasley Council present via telephone: Kenneth Hyde  Brian. Johnson made a motion to allow Kenneth Hyde to join the meeting via telephone. Debbie Beasley  seconded. Approval of Agenda:  Brian. Johnson made ar motion to approve the Agenda with the change to remove Golf Cart Tags from the  agenda. Debbie Beasley seconded the motion. Vote unanimous.  Approval of meeting minutes:  Brian Johnson made a motion to approve the January 5, 2022 Special Board meeting work session Brian Johnson made a motion to approve the. January 5, 2022 Regular Board meeting minutes. Debbie  minutes. Debbie Beasley seconded the motion. Vote unanimous.  Beasley seconded the motion. Vote unanimous.  Public Comment:  Brian. Johnson made a motion to open public comment at: 1:09 PM. Debbie Beasley seconded the motion. Vote unanimous. There was no public comment. Brian. Johnson made a motion to close public comment  at: 1:10PM. Debbie Beasley seconded the motion. Vote unanimous.  Old Business: Eller Branch-survey: Old Town Hall Exterior: Alcohol Sales:  Shaun Adams updated the Board on the status of the survey.  Brian. Johnson is working on repair quotes.  Debbie Beasley made a motion to approve the Resolution to Adopt an Ordinance for the Purchase, Possession and Consumption of Malt Beverages and Unfortified Wine at Special Events. Brian Johnson  seconded the motion. Vote unanimous.  Page 1of4    ARP Funds:  Brian Johnson made a motion to approve the American Rescue Plan Act of2021 COVID Pay Policy with the changes in the overview to add the Town Board establishes the following regulations. Kenneth Hyde seconded the motion. Vote unanimous. Brian Johnson made a motion to approve the American Rescue Plan Act of 2021 Premium Pay for Essential Workers Policy with the changes in the overview to add the Town Board establishes the following regulations and Proposal option #4. Kenneth Hyde seconded the  motion. Vote unanimous.  Baylee Hall Certification raise - Budget Amendment #4: Debbie Beasley seconded the motion. Vote unanimous.  Brian Johnson made a motion to approve Budget Amendment #4 for Baylee Hall's certification raise.  Town Cellphone:  The Finance Director stated that the previous Mayor's cell phone has still not been turned into the Town Hall, and that the replacement value for an iPhone 12 is $699. Debbie Beasley has taken responsibility of  the cell phone. The phone service has been cancelled.  Unmetered water update:  The Finance Director presented the updated' Water Audit worksheet toi the Board, she stated that our goal isaround 15% of unaccounted water usage and the Towni is currentlyat4 43.94%. The Mayor will continue  tov work on the unmetered water accounts.  New Business: Mayor Update:  The Mayor stated that Duke Energy will need to put a new pole at the Robbinsville Elementary School for the requested lights. He is also continuing to work with McGill on projects for the Town.  Finance Update:  The Finance Director stated that the current County tax collection rate for the Town of Robbinsville is at  90%. The Budget VS Actual for December 31, 2021 was presented to the Board.  Michael Phillips -water issue:  Debbie Beasley made a motion to take off the excess water usage amount on Michael Phillips water account at 105 State Shed Road February water bill due to the fact that it had resulted from something that the Town had caused when the maintenance department turned back on the water after a water  leak issue. Brian. Johnson seconded the motion. Vote unanimous. Candance Odom - Shut off Policy exception request:  Debbie Beasley made ar motion to make an exception toi the Town's' Water & Sewer Shut-offand Late Fees Amendment to Municipality Owned Utilities Ordinance Chapter 6- Section 13 of the Code of Ordinances and waive the deposit and fees requirement for reconnection for William Scott Odom's water account at 445 Millcreek Circle. Kenneth Hyde seconded the motion. Brian Johnson voted against. Motion passed  2-1.  Page 2 of4    Emergency Response committee- - Appoint member:  Brian Johnson made a motion to appoint Kenneth Hyde as a member for the Emergency Response  committee. Debbie Beasley seconded the motion. Vote unanimous.  Inclement weather: Vote unanimous.  Brian Johnson made a motion for the Town of Robbinsville to follow the Graham County inclement weather schedule. The Town employees will use their leave time. Debbie Beasley seconded the motion.  McGill - Joel Storrow-F Resolution:  Brian Johnson made a motion to approve the Resolution for Recipients of water, wastewater, and stormwater project appropriations in the FY Bill, S.L. 2021-180 oft the General Assembly of North Carolina with the following insert to the Resolution: Provided that the funds as set forth in the Form and Instructions for recipients of water, wastewater, and: stormwater project appropriations in the FYE Bill, S.L. 2021-180 of the General Assembly of North Carolina, and, that the Town is able to arrange financing for State Capital & Infrastructure Grant- - Conflict of Interest Policy/ Sworn Statement Tax Debt/ Contract: Brian Johnson made a motion to approve the Conflict of Interest Policy for the State Capital & Infrastructure Grant. Debbie Beasley seconded the motion. Vote unanimous. Brian Johnson made a motion to allow the Mayor and Mayor Pro Tem to sign the Sworn Statement Tax Debt in front of the Town Attorney. Debbie Beasley seconded the motion. Vote unanimous. The Board requested to have a Special Meeting when the contract is received, the Finance Director will notify the Board when the  all remaining cost. Debbie Beasley seconded the motion. Vote unanimous.  contract is received. Tabled  Robbinsville High School- -S Softball Field waterline:  Election Board Invoice:  Thel Finance Director statedi that the Election Board invoice is$ $1325.70 overt the budgetedamountalted for the Board of Elections. The Board stated to reclass $1,000 from the Christmas Parade budgeted line item and $223.76 from the Halloween Candy budgeted line item. The Finance Director will present a  Budget amendment at the March 2, 2022 Board meeting.  Fence Repair:  The Finance Director notified the Board that the fence at the Lift Station has been damaged. There has not been an insurance claim filed since the responsible party will pay for the damages. Chadd Carpenter  will give the Board quotes for the fence repairs. Atoah Street and Circle Street Speed Hump: Veterans Request - crosses on fence:  Mayor Adams willl bring speed hump quotes for Circle Street and Atoah Street to the next Board meeting. Debbie Beasley made a motion for the Veterans to put crosses on the fence along East Main Street to observe Memorial Day and Veteran's Day. Brian. Johnson seconded the motion. Vote unanimous.  Town Hall Crosswalk - safety issue:  Mayor Adams will looki into options for signs to put up at the crosswalk.  Page 3 of4    NCI Main Street Conference:  Debbie Beasley made a motion to pay the NCI Main Street conference registration fee for. John Colwell to  attend. Brian. Johnson seconded the motion. Vote unanimous.  Closed Session:  Brian. Johnson made a motion to goi into closed session at: 2:23 PM. Debbie Beasley seconded the motion. Vote unanimous. Brian. Johnson made a motion to come out of closed session at 3:00P PM. Debbie Beasley seconded the motion. Vote unanimous. There were no decisions made during closed session. Brian Johnson made a motion to adjourn the meeting at 3:02 PM. Debbie Beasley seconded the motion.  Vote unanimous.  She Shaun Adams, Mayor Kenneth Hyde, EIRE ATTEST:  ak  Member  &  Member  Debbie Beasley, Council Member  Saya Wolsler Sonya Webster, Clerk to the Board  Page 4 of4