Town of Robbinsville Board Meeting Minutes April 6, 2022 Town Hall  Al Regular Town of Robbinsville Board Meeting was called to order by Mayor Shaun Adams at 1:00 PMat  the Town Hall on April 6, 2022.  Council present: Brian. Johnson, Debbie Beasley, Kenneth Hyde  Approval of Agenda:  Debbie Beasley made ar motion to add advertisement for Concert/Car Show/Poker Run asi item #211 to New  Business. Brian. Johnson seconded the motion. Vote unanimous.  Approval of meeting minutes:  Debbie Beasley made a motion to approve the March 2, 2022 Public Hearing & Regular Board meeting.  Brian. Johnson: seconded the motion. Vote unanimous.  Public Comment:  The Board did not open publiccomment, there was no public comment. Brian. Johnson made a motion to  close public comment. Debbie Beasley seconded the motion. Vote unanimous  Old Business:  RHS Softball field waterline update: Atoah Street speed hump update:  Mayor Adams stated that the maintenance department is waiting on the meter box. Tabled.  Mayor Adams stated that this project is completed, and he has had positive comments from the Atoah  Street residents. Eller Branch- -survey: Old Town Hall Exterior: Fence repair quotes: Tabled.  Shaun Adams stated that the survey is complete, and the Surveyor is working oni the map. Tabled.  Brian. Johnson stated that he is still waiting on the quote for this project. Tabled.  Mayor Adams stated that the responsible party has agreed to pay the $2440.74 for the fence' repair.  Bill Young - Road issues:  Brian. Johnson made a motion to tablei this issue. Debbie Beasley seconded the motion. Vote unanimous.  Page 1 of4    RTA-Board Member:  Brian Johnson made a motion to appoint Brady Cody as a Robbinsville Tourism Authority Board member tor replace Teresa Garland fora a two-year term. Kenneth Hyde seconded the motion. Vote unanimous.,  Ward Street-s speed bump: Temporary Water Use Policy:  Tabled.  Brian Johnson recommends that a Temporary Water Use Policy be drafted to allow for one-week temporary water use at $40 with no more than 2,500-gallon water use, to be presented at the next  Regular Board meeting for Board approval.  Town Hall Crosswalks:  Mayor Adams stated that DOT will start on this project in three weeks. Tabled.  Lawn Mower- Budget Amendment #10: Kenneth Hyde seconded the motion. Vote unanimous.  Brian Johnson made a motion to approve Budget Amendment #10, $9,300 for the new lawn mower.  New Business: Mayor Update:  The Mayor stated that there will be a new Doctor's office in the old Phillips Restaurant starting this summer. He continues to work with McGill on various projects. He stated that Sonya Webster will look  into the next Ethics training for the Board.  Finance Update:  The Finance Director stated that the current tax collection rate for the Town of Robbinsville is 97% at the end of March: 2022. Thel Budget VS Actual for February 28, 2022 was presented tot the Board. The Finance Director stated that the Utilities collection rate has increased from. January 2021 at 93%1 to. January 2022 at 97% due to the Water & Sewer Shut-off Code of Ordinance approved. June 2, 2021.  ARPA Funding Resolution:  Brian. Johnson made a motion to approve the ARPA $100,000 Funding Resolution for the Town's Water Treatment Plants. Kenneth Hyde seconded the motion. Vote unanimous. Brian Johnson made a motion to approve the Spring DWSRF Funding Application Resolution, to apply for additional funding for the Town's Water Treatment Plants. Kenneth Hyde seconded the motion. Vote unanimous.  Beautfitcation/Fower Arrangement request- - Erin Emmons: Erin Emmons did not attend the meeting. Tabled. Rescue Coalition Outreach Center:  Natashia McFadden with the Rescue Coalition Outreach Center requested $2,204 for assistance in purchasing two refrigerators and a food warmer for the center. She also requested 25% of the Town's alcohol tax revenue. Debbie Beasley made a motion to table the request. Kenneth Hyde seconded the  motion. Vote unanimous.  Page 2of4    Alleyway - David Hall: touch with him.  David Hall requested that the Town give back to him the section of Town alleyway directly behind his property. Brian Johnson stated that the Board will discuss this with the Town Attorney and get back in  Auditor RFP - Special Board Meeting:  There willl be a Special Board meeting on April 21, 2022 at: 1:00 PM att the Town Hall to discuss the Auditor  RFP's.  Revved Up- -John Colwell: Wilma Millsaps - Sewer charges:  Brian. Johnson asked. John Colwell to set up the CPN Institute meeting and the Board will attend.  Kenneth Hyde made a motion to reimburse Wilma Millsaps for the $4,573.07 overpayment for sewer services. Brian. Johnson seconded the motion. Vote unanimous. The Finance Director will bring a Budget  Amendment for $4,573.07 fromi the Fund Balance to the next Board meeting.  Comp Hours Request- - Eddie Brooms:  Eddie Brooms requested that the Town pay him for his comp hour balance. Brian Johnson stated that the Board will looki into amending the current Personnel Policy and get backi in touch with him.  HRAI Policy:  Brian. Johnson made a motion to approve thel Health Reimbursement Arrangement Plany with thet following changes: add Disputed Medical Claims Procedure to the title oft the plan, and that the plan will expire on June 30, 2024 with any remaining balance will be transferred to the insurance expense budget. Debbie  Beasley seconded the motion. Vote unanimous.  CDBG-1 Grant Contract:  Brian Johnson made à motion to approve the CDBG-I #21-1-4002 Contract for the second phase of the Sewer Infrastructure Improvements for Laura Street, N Main Street, Tapoco Road and Ford Street. Debbie  Beasley seconded the motion. Vote unanimous. Hometown of Ronnie Milsap Signs:  Mayor Adams will bring quotes fort the signs to the next Board meeting.  Balsam West Wi-Fi Equipment on Town Building: UNC School of Government- - Internship Program:  Mayor Adams willl bring more information concerning this toi the next Board meeting.  Mayor Adams will ask: surrounding Town's if they would like to share the cost oft the Internship.  Earth Day:  There will be a Community Trash pick-up day on April 22, 2022.  Water Plant- Actuator Replacement:  Brian. Johnson made a motion to approve the Perkinson Company quote of $7,410 for the Water Plant actuator replacement and Budget Amendment #11. Debbie Beasley seconded the motion. Vote  unanimous.  Page 3 of4    Advertisement- Concert/Car Show/Poker Run:  Debbie Beasley requested that Town to pay for Concert/Car: Show/Poker Run advertisement Tabled. Brian. Johnson made a motion to go into closed session at 2:30 PM. Kenneth Hyde seconded the motion.  Closed Session:  Vote unanimous. Debbie Beasley took the minutes fort the closed session.  Robbinsville Tourism Authority:  Brian Johnson made a motion for the Board to review the Robbinsville Tourism Authority procedures.  Kenneth Hyde seconded the motion. Vote unanimous. American Tank Maintenance Contract:  Brian Johnson made a motion to terminate the contract with American Tank Maintenance at the conclusion of three years. Kenneth Hyde seconded the motion. The Board voted unanimously to Brian. Johnson made a motion to adjourn the meeting at 3:32 PM. Kenneth Hyde seconded the motion.  terminate the American Tank Maintenance contract.  Vote unanimous.  dh akt Shaun Adams, Mayor Ate Kenneth Hyde, Council Member  Brian Johnson, Council Member A  Palki Debbie Beasley,  DAses  ATTEST: Syp Sonya Webster,  Wolisler Clerk the to Board  Page 40 of4