Town of Robbinsville Board Meeting Minutes August 3, 2022 Town Hall  AF Regular Town of Robbinsville Board Meeting was called to order by Mayor Shaun Adams at 1:00 p.m. Council present: Brian. Johnson, Debbie Beasley, Kenneth Hyde and M. Ellen Davis- Town Attorney  at the Town Hall on August 3, 2022.  Approval of Agenda:  Kenneth made a motion to approve the Agenda with the following ammendments:  Remove: American Tank Maintenance Officer/Board Clerk job description Add Old Business: (7) Morphew Street Drainage issue quotes Debbie seconded the motion. Vote unanimous. Approval of meeting minutes:  Add New Business: (6) Water bill issue = High School (10). Junaluska Water tank fence (11) Finance  Debbie Beasley made a motion to approve the. July 6, 2022 Regular Board meeting minutes. Kenneth  Hyde seconded the motion. Vote unanimous.  Public Comment: motion. Vote unanimous. Old Business: RTAI Board Member:  Brian. Johnson motioned to open public comment at 1:04 p.m. Kenneth Hyde seconded the motion. Vote unanimous. Brian. Johnson motioned to close public comment at 1:05 p.m. Kenneth Hyde seconded the  Debbie Beasley asked the Board to approve Mark Ferguson as a Board Member for the RTA. Brian Johnson motioned to approve Mark Ferguson. Kenneth Hyde seconded the motion.  Balsam West Wi-Fi Equipment on Town Building:  Brian. Johnson motioned to remove from the agenda until requested documents are presented and then will add to agenda as new business. Kenneth Hyde seconded the motion. Vote unanimous.  Revved Up - Wayfinding Signs: Compensatory Time Policy:  Tabled.  Brian. Johnson motioned to table. Kenneth Hyde seconded the motion. Vote unanimous.  ARP Funds:  Duet to changes in critiera requirements for essential/exposure considered employees from the originally approved ARP Second Phase projected funding approved May 18, 2022 Board meeting, the  Page 1of3    Board reviewed options to include the eligible employees. Brian Johnson made a motion to approve  the option $3475. Kenneth Hyde seconded the motion. Vote unanimous.  Right-of-Way for Graham County Historical Society: seconded the motion. Vote unanimous.  Debbie Beasley motioned to grant the Graham County Historical Association right-of-way. Brian. Johnson  New Business: Mayor Update:  Mayor Shaun Adams informed the Board that he and. Joel Storrow of McGill Associates had been  working on agrant for the Ford Street drainage issues.  Randy Price - Atoah Street Issue:  Randy Price with the Graham County Sheriffs Department questioned ifl Laughter Street is a Town street and discussed: a complaint from Shane Laughter -property owner on Laughter Street regarding a camper and building on the street. Due to being in violation of obstructing' Town alleyway, al letter would be drafted informing the person in violation to remove the items from the alleyway and the letter would be  delivered by the Sheriffs Department. Joel Storrow- McGill:  Joel Storrow discussed preparation of an ARPAI Funding Application for Downtown Stormwater Master Plan. Brian. Johnson motioned to file ARPA Funding Application for Downtown Stormwater Master Plan in jurisdiction of Graham County with lump sum $2500 to McGill for the preparing/submiting the Joel Storrow informed the Board that the SCIF Grant Funds that originally was hoping to use for the Tallulah Creek Water Plant improvements, well site and new meter system, unfortunately was Joel stated the Appalachian Commission $300,000 infrastructure funds documents could be revised, expires this fall and funds would need to be used by yeare end 2023. Brian. Johnson motioned to proceed  funding application. Debbie Beasley seconded the motion. Vote unanimous.  earmarked fort the Main Street rock wall issues.  with that concept. Kenneth Hyde seconded the motion. Vote unanimous.  High School Water Bill Issue: Vote unanimous.  Brian. Johnson motioned to move (6) High School Water Bill Issue to (4) Debbie seconded the motion. Dee Walsh, Robbinsville High School football Coach, asked the Board to remove the sewer charges due to the sprinkler system being used to water the football field. Debbie Beasley motioned to look at three months water bills and remove the sewer charges. Brian. Johnson seconded the motion. Vote  unanimous.  Brian Stevens -5 Smoky Mountain Hazard Plan Mitigation Resolution:  Brian. Johnson motioned to approve the Smoky Mountain Hazard Plan Mitigation Resolution. Debbie  Beasley seconded the motion. Vote unanimous.  Wall -North Main Street:  Brian. Johnson discussed the SCIF Funds 1.1 million that originally thought could be used for any infrastructure but was earmarked for the rock retaining wall on Main Street and road washout underneath project. Mayor Adams is acquiring information on the SCIF Funds.  Page 2of3    Betty Lynn-Late Fees: unanimous.  Debbie Beasley motioned to remove thirty dollars in late fees. Brian. Johnson seconded the motion. Vote  Edith, Jones -third leak credit request:  Debbie Beasley motioned to approve the additional leak credit with the understanding would not be  eligible for one year. Brian. Johnson seconded the motion. Vote unanimous.  Additional check signer for RTA:  Debbie Beasley motioned to approve Brady Cody as Co-Chairman/check signer oft the RTA and Shari Birchfield as a check signer for RTA. Kenneth Hyde seconded the motion. Vote unanimous.  Junaluska Water Tank fence issue:  Pers survey provided by Aaron Stewart, part oft the Town fence ati the. Junaluska Water Tank is on. Johnny Outen's property. Brian. Johnson motioned to move thei fence. Debbie Beasley seconded the motion.  Vote unanimous.  Morphew Street drainage quotes: motion. Vote unanimous.  Kenneth Hyde motioned to approve the Aldridge Brothers quote of $6,848. Debbie seconded the  Finance Officer/Board Clerk job description: Beasley seconded the motion. Vote unanimous. Close session- -G 65143-318.11(C), (a)3: The Board did not go into closed session. motion. Vote unanimous.  Kenneth Hyde motioned to accept with the change: salary is based on expenence/education. Debbie  With no further business, Brian. Johnson motioned to adjourn at 2:07 p.m. Kennethh Hyde seconded the  Shu aab  Shaun Adams, Mayor HKL  BrianJohnson, Council Member  LOL  Kenneth Hyde,  CoundilMember  Debbie Beasley,  Mmilalg  ATTEST:  hai backloo0 Shari Birchfield, Deputy Clerk to'the Board  Page 3 of3    Town of Robbinsville Board Meeting Minutes September 7, 2022 Town Hall  A regular Town of Robbinsville Board meeting was called to order by Mayor Shaun Adams at 12:00 p.m. Council present: Brian. Johnson, Kenneth Hyde, Debbie Beasley via telephone and M. Ellen Davis-Town Brian. Johnson motioned to accept Debbie Beasley via telephone. Kenneth Hyde seconded the motion. Brian. Johnson motioned to go into closed session at 12:00 p.m. regarding 65143-318.11C), (a)3 Brian. Johnson motioned to come out of closed session at 12:50 p.m. Kenneth Hyde seconded the  ati the Town Hall on September7,2022.  attorney  Kenneth Hyde seconded the motion. Vote unanimous.  motion. Vote unanimous. No decisions were madei in closed session.  Approval of Agenda:  Brian. Johnson motioned to approve the agenda with the following amendments:  Add Old Business: (8) American Tank Maintenance Kenneth Hyde seconded the motion. Vote unanimous.  Approval of Meeting Minutes: seconded the motion. Vote unanimous. seconded the motion. Vote unanimous.  Brian. Johnson motioned to approve the. July 14, 2022 Special Called Meeting Minutes. Debbie Beasley Brian. Johnson motioned to approve the August 3, 2022 Regular Board Meeting Minutes. Kenneth Hyde  Public Comment:  Brian. Johnson motioned to open public comment at 12:54 p.m. Kenneth Hyde seconded the motion. Vote unanimous. With no public comment, Brian. Johnson motioned to close public comment at 12:55  p.m. Kenneth Hyde seconded the motion. Vote unanimous.  Public Hearing:  Brian. Johnson motioned to open public hearing for Right of Way - Graham County Historical Society at 12:55 p.m. Kenneth Hyde seconded the motion. Vote unanimous. Brian. Johnson motioned to close public hearing at 12:55 p.m. Kenneth Hyde seconded the motion. Vote unanimous.  Old Business:  Ground Penetrating Radar:  Town of Santeetlah Mayor Connie Gross and Scott Kamps presented the Board with a proposal for rental of the ground penetrating radar. After discussion,1 the Board stated would have to check into certain  aspects before proceeding but is willing to work together.  Page 1 of4    RTA-C Check Signers:.  Debbie Beasley motioned to add Dirk Cody, Richard Blevins, Mark Ferguson as RTA check signers and to remove Sonya Webster and Teresa Garland. Brian. Johnson seconded the motion. Vote unanimous. John Colwell informed the Board that Andy Russell with DOT was supposed to be at the meeting with the encroachment needed to proceed with the Wayfinding signs. Brian. Johnson told Mr. Colwell to John Colwell stated that he had been approached by someone interested in purchasing the old Town Hall and would like to look at it. Brian. Johnson stated the first stepi is to make an offer of purchase. Mayor Shaun Adams stated to reach out to the Town to schedule at time to look ati it.  Revved Up Wayfinding Signs: follow up with Andy Russell.  Compensatory Time Policy: the motion. Vote unanimous. Wall on North Main Street:  Debbie Beasley motioned to adopt the Comp policy and can amend if need to. Brian. Johnson seconded  Mayor Shaun Adams informed the Board that he had met with DOTi in regards to the rock wall on N.  Main Street, there is no timeline but is in process.  Resolution- Right of Way- - Graham County Historical Society: Kenneth Hyde seconded the motion. Vote unanimous. ARP Funds- - Premium/Essential Pay Policy Budget Amendments:  Brian. Johnson motioned to approve the Resolution for Right of Way - Graham County Historical Society.  Brian. Johnson motion to approve Budget Amendment #1 for the water/sewer employees and Budget Amendment #21 for the general fund employees. Kenneth Hyde seconded the motion. Vote unanimous. Brian. Johnson motioned to table until next meeting. Kenneth Hyde seconded the motion. Vote  American Tank Maintenance: unanimous. New Business: Mayor Update:  Shaun Adams informed the Board that Morphew Street is draining good and the residents are happy. Mayor Shaun Adams signed a proclamation designating September 17-23 as Constitution Week. Brian. Johnson motioned to give support request of budgeted item $8000 and to sign the Agreementof  Proclamation Constitution Week 2022:  Nantahala Regional Library Agreement of Participation: Participation. Kenneth Hyde seconded the motion. Vote unanimous. Graham County Senior Center supportre request-Budgeted item $3000: Center. Kenneth Hyde seconded the motion. Vote unanimous.  Brian Johnson motioned to give support request of budgeted item $30001 to Graham County Senior  Page 2 of4    Robbinsville City Tire & Sherry Williams - Late fee removal request:  Due to not being al banking error, Kenneth Hyde motioned to reject the request. Brian. Johnson  seconded the motion. Vote unanimous. Sewer Easement- - John Holmes:  Brian. Johnson motioned to proceed/approve Innovative Modeling Properties sewer easement for recording purposes unless there is already an existing sewer tap. Kenneth Hyde seconded the motion.  Vote unanimous.  Recess at 1:50 p.m. Meeting back to order at 1:58 p.m. Morphew Street- = One Way- -S Sally Morphew: Resolution- - Ford Street Drainage Improvements:  Brian. Johnson motioned to put a steepi incline/caution sign. Debbie Beasley seconded. Vote unanimous. Brian. Johnson motioned to authorize Mayor Adams and the acting Finance Officer to sign on behalf of  the Town. Debbie Beasley seconded the motion. Vote unanimous. Sewer Tap-F Robbinsville High School Baseball Field: seconded the motion. Vote unanimous. RHS 2022-2023 Yearbook Advertisement: seconded the motion. Vote unanimous. Closed Session- = G5143-318.11(C), (a)3: Board did not go into closed session. Town of Robbinsville = Check signers:  Brian. Johnson motioned to waive the $1600 sewer tapi fee fort the school system. Debbie Beasley  Debbie Beasley motioned to do a % page advertisement and donate a yearbook. Kenneth Hyde  Brian. Johnson motioned to remove Sonya Webster as a check: signer for the Town of Robbinsville.  Kenneth Hyde seconded the motion. Vote unanimous. Brian. Johnson motioned to amend the agenda as follows: Kenneth Hyde seconded the motion. Vote unanimous. KDT Service Technologies = SCADA System - Well Site: site. Kenneth Hyde seconded the motion. Vote unanimous.  Add - KDT Service Technologies  Brian. Johnson motioned to approve the KDT Service proposal $8,695.001 for SCADA: system for the well With no further business, Brian. Johnson motioned to adjourn at 2:07 p.m. Kenneth Hyde seconded the  motion. Vote unanimous.  Page 30 of4    Shaun  SLabS  Adams, Mayor H6 Kenheth Hyde, Attest: Shari  Brian. Jopason, Council Member D.Wi Debbie Beasley, Council  6R  CouncikMember  Dpaleg  haibrckiia  Birchfield, Deputy Clerka and Interim Clerk to the Board  Page 4of4