Town of Robbinsville March 2, 2022 Town Hall  Public Hearing & Board Meeting Minutes  A Regular Town of Robbinsville Board Meeting was called to order by Mayor Shaun Adams at 1:00 PMa at  the Town Hall on March2, 2022.  Council present: Brian. Johnson, Debbie Beasley, Kenneth Hyde  Approval of Agenda:  Kenneth Hyde made a motion to approve the Agenda with the change to table old business #4- Old Town Hall exterior; old business #7 Town Cellphone/Debbie Beasley; and new business #10 - Town laptop  request. Debbie Beasley seconded the motion. Vote unanimous. Public Hearing - Malt Beverages & Unfortified Wine at Special Events:  Brian. Johnson made a motion to open thel Public Hearing for Malt Beverages & Unfortified Wine at Special Events at 1:05 PM. Kenneth Hyde seconded the motion. Vote unanimous. Scott Roper and William Wayne Adams addressed the Board with their concerns about the Board passing the Ordinance. Scott Roper asked the Board who was going to regulate these events. The Board did not respond. William Wayne Adams asked ift this would include the Graham County Festival. Brian. Johnson stated that this will only be allowed for businesses within the Town limits that have their alcohol license and the Special Event will be within their business property. William Wayne Adams stated that this Ordinance willj just bring in people to drink. Kenneth Hyde stated that this is a step to regulate the Special Events. Kenneth Hyde made a motion to close the Public Hearing at 1:12 PM. Debbie Beasley seconded the motion. Vote  unanimous.  Ordinance - Malt Beverages & Unfortified' Wine at Special Events: Johnson seconded the motion. Vote unanimous. Approval of meeting minutes:  Debbie Beasley made a motion to adopt the Malt Beverages & Unfortified Wine at Special Events. Brian  Brian. Johnson made a motion to approve the February 2, 2022 Regular Board meeting minutes. Kenneth  Hyde seconded the motion. Vote unanimous.  Public Comment:  Brian. Johnson made a motion to open public comment at 1:18 PM. Kenneth Hyde seconded the motion. Vote unanimous. There was no public comment. Kenneth Hyde made a motion to close public comment  at 1:19 PM. Debbie Beasley seconded the motion. Vote unanimous.  Old Business:  State Capital & Infrastructure Grant- Contract:  Brian Johnson made a motion to approve the State Capital & Infrastructure Grant with the approval for Mayor Adams to sign the contract. Kenneth Hyde seconded the motion. Vote unanimous.  Page 1 of5    CDBG Sewer line Grant:  Allison Heim, McGill Associates Grants Administrator, presented the Affirmatively Furthering Fairl Housing (AFFH) Plan andi thel Impediments tol Fair Housing Choice (Al)fort the CDBG-IGrant#2013611 to the Board. Brian Johnson made a motion to approve the AFFH and the Al with the approval for the Mayor to sign  both. Kenneth Hyde seconded the motion. Vote unanimous. Shaun Adams updated the Board on the status of the survey.  Eller Branch -S survey: Old Townl Hall Exterior: Tabled.  Board of Elections = Budget Amendment:  Brian Johnson made a motioni to approve Budget Amendment #91 to appropriate funds for 2021 Board of Elections additional expense, $1,326. Debbie Beasley seconded the motion. Vote unanimous.  ARP Funds- = Budget Amendment:  Brian. Johnson made a motion to approve Budget Amendment #5, #6, #7, #8 to appropriate funds for the American Rescue Plan COVID pay and Premium/Essential pay. Kenneth Hyde seconded the motion. Vote  unanimous. Tabled.  Town Cellphone/Debbie Beasley:  Robbinsville High School - Softball Field waterline: Johnson seconded the motion. Vote unanimous.  Debbie Beasley made a motion for the maintenance department to run a waterline to the RHS softball field and the Town will provide the tap/meter/and materials required to complete the project. Brian  Fence repair - quotes:  Kenneth Hyde made a motion to table. Debbie Beasley seconded. Vote unanimous.  Atoah Street and Circle Street speed humps:  A petition for speed bumps on Atoah Street was presented to the Board. There was not a petition for Circle Street. Debbie Beasley made a motion to install three speed humps and signs on Atoah Street.  Kenneth Hyde seconded the motion. Vote unanimous. Town Hall Crosswalks - safetyi issue:  Mayor Adams has discussed the Town Hall crosswalk safety issue with the Department ofTransportation.  New Business: Mayor Update:  The Mayor stated that the streetlight has been installed at the Robbinsville Elementary School. He is  continuing to work with McGill on projects fort the Town.  Page 2of5    Finance Update:  The Finance Director stated that the current tax collection rate fort the Town of Robbinsville is at 93%. The Budget VS Actual for. January 31, 2022 was presented to the Board. The Finance Director presented a list of her job duties as the Finance Director/Clerk to the Board. She requested that Board address any  questions regarding her list of duties directly to her, not other employees.  Budget Schedule:  The Finance Director presented the Budget meeting schedule tot the Board and requested that they notify  her ofany changes that need to be made. Bill Young- - Road issues:  Bill Young addressed the Board about his Laurel Street dip concerns. Kenneth Hyde stated that the Board  will looki into the issue and get back in touch with him.  On Solve - Code Red System:  Brian. Johnson stated that more employees need to be trained to send the Code Red alerts. He suggests  that the Town continue the: system for another year.  Tank Maintenance:  Scott Icenhower and Coy Jordan stated that they have reviewed the Town's current Tank Maintenance contract and said that the Town is overpaying by a significant amount. They stated that a $398,559 contract should have been bid out with sealed bids. They said that they preform Tank Maintenance and have inspected our tanks for free. They stated that they were not asked to present a bid to the Board. They are concerned about the customers that are having to pay such high water bills due to this contract. Brian. Johnson said that he would review the current contract and get backi in touch with Scott and Coy. Debbie Beasley told the Board that she would like to be paid for the Tourism Director position. Brian Johnson stated that she will have to make that request to the Robbinsville Tourism Board.  RTA-Tourism Director/Chairman/Board Members:  Tourism Director Resignation/ RTAI Board Member Resignation:  Brian. Johnson made a motion to add Tourism Director resignation and RTAI Board member resignation1 to the agenda. Kenneth Hyde seconded the motion. Vote unanimous. Karen Taylor's letter of resignation as Tourism Director and letter of concerns were presented to the Board. Brian Johnson made a motion to accept the resignation. Kenneth Hyde seconded the motion. Vote unanimous. Teresa Garland'sletter of resignation as RTA Board member and letter of concerns were presented to the Board. Brian. Johnson made a motion to accept the resignation. Kenneth Hyde seconded the motion. Vote unanimous. Mayor Adams told the Board that someone had installed a speed bump on Ward Street without the Town's permission. Brian. Johnson stated that the Mayor needs to find out who installed the speed bump and ask them to request permission from the Town Board or to remove the speed bump.  Ward Street-S Speed bump:  DOT-S sidewalk project:  Debbie Beasley made ar motion to approve the $2,677 DOT sidewalk project. Kenneth Hyde secondedi the motion. Vote unanimous. The Finance Director stated that this willl be included in the 2022-2023 Budget.  Page 3 of5    Town laptop- request: Tabled. Lawn mower quotes:  Debbie Beasley made a motion to approve the Z-Master 4000 lawn mower quote from Lovin Equipment for $9,885. Kenneth Hyde seconded the motion. Vote unanimous. The Finance Director will bring a  Budget Amendment to the next Board meeting. NCGFOA- Finance Officers Spring Conference Raleigh: Conference. Kenneth Hyde seconded the motion. Vote unanimous.  Brian Johnson made a motion for the Finance Director to attend the NCGFOA Finance Officer Spring  Graham Star - Sports Ads:  Debbie Beasley made a motion to approve the 1/8-page Graham Star ad for Spring Sports, Mountain  Hoops, and Pigskin Preview. Kenneth Hyde seconded the motion. Vote unanimous.  RFP-Audit:  Kenneth Hyde made a motion to send out RFP's for a new Auditor for the Town 2021-2022 audit. Brian  Johnson seconded the motion. Vote unanimous.  Medical Insurance quotes:  The Finance Director stated that the Town has been having some issues with the current employee medical insurance policy and will be requesting medical insurance quotes for the next Budget.  Part-time employees benefit policy:  Debbie Beasley made a motion to change the Town's personal policy to state that only full-time employees qualify for medical insurance benefits. This will be effective immediately for all employees  hired after this date. Kenneth Hyde seconded the motion. Vote unanimous.  Alcohol Sales- - Local License fees:  Debbie Beasley made a motion to approve the Local License for Beer and Wine fees as follows: On- premises malt beverage $15.00, Off-premises malt beverage $10.00, On-premises unfortified wine $15.00, and Off-premises unfortified wine - $10.00. Kenneth Hyde seconded the motion. Vote  unanimous. Closed Session:  Brian. Johnson made a motion to go into closed session at 3:00 PM. Kenneth Hyde seconded the motion. Vote unanimous. Brian Johnson made a motion to come out of closed session at 3:26 PM. Kenneth Hyde seconded the motion. Vote unanimous. There were no decisions made during closed session. Brian. Johnson made a motion to adjourn the meeting at 3:28 PM. Debbie Beasley seconded the motion.  Vote unanimous.  Page 4 of5    aL  Adams, Mayor RHel Kenneth Hyde, CounciiN Member  Council Member  &  60L  Dulli Debbie Beasley, Council  Biaalug  ATTEST:  Sy Wlelisler Sonya Webster, Clerk to the Board  Page 5of5