o  ROBBINS ormt Vinent Tyr sher TOWN OF ROBBINS  BOARD OF COMMISSIONERS REGULAR MEETING  THURSDAY, MAY11,2023 - 6:00 PM Robbins Fire Department  AGENDA  I. II. III. IV. V. VI.  CALLTO ORDER INVOCATION - Mayor  PLEDGE OF ALLEGIANCE - Mayor  PUBLIC COMMENT PERIOD NC G.S. 160A-81, 160A-81.1 agenda items the Board will address in this meeting? APPROVAL OF CONSENT AGENDA A. April Board ofCommissioners Minutes B. Interdepartmental Transfers RECOGNITIONS A. Oath ofZach Prevatte  CONFLICT OF INTEREST - Does any Commissioner have a conflict ofi interest concerning  All items below are considered routine and will be enacted by one motion. No. separate discussion will be held except on request ofar member ofthe Board of Commissioners.  VII.  VIII. PUBLIC HEARINGS  A. Call to Public Hearing on June 8, 2023 to. Approve Budget Ordinance for FY 2023-24  IX. X.  OLD BUSINESS NEW BUSINESS A. Update on NMFRC lease  B. Resolution to. Appoint Representative to Vacant Seat on RTCC C. Resolution to Create Fund for Water System Project  XI. XII.  MANAGER'S REPORT A. April 2023 Manager Report COMMISSIONERS COMMENTS  XIII. CLOSED SESSION (ifneeded)    XIV. COMMISSIONERS UPCOMING MEETING/EVENTS  e    Section Vi, Item A.  Efaa  ROBBINS Jorm Tinee Syether TOWN OF ROBBINS  Board of Commissioners Regular Meeting Thursday, April 13, 2023 - 6:00 PM Robbins Town Hall  CALLTOORDER @ 6:00pm PRESENT Mayor Cameron Dockery Commissioner Brandon Phillips Commissioner Jody Britt Commissioner Kevin Stewart Commissioner Lonnie English ABSENT-Excused (arrived 6:16) Mayor Pro Tem Nikki Bradshaw PLEDGE OF ALLEGIANCE - Mayor  II. III. IV. V.  PUBLIC COMMENT PERIOD NC G.S. 160A-81, 160A-81.1  None  CONFLICT OF INTEREST Does any Commissioner have a conflict of interest concerning All items below are considered routine and will be enacted by one motion. No. separate discussion will be held except on request ofa member of the Board ofCommissioners. Voting Yea: Commissioner Phillips, Commissioner Britt, Commissioner English  agenda items the Board will address in this meeting? APPROVAL OF CONSENT AGENDA  Motion made by Commissioner Stewart. A. March Board of Commissioners Minutes B. Brough Law Firm Increase C. Resolution for Municipal Road Closure E. Electronic Message Board Policy  D. Resolution Declaring Certain Property Surplus and Authorizing Its Disposition    Section Vi, lem A.  VI.  OLD BUSINESS  A. Commercial Trash Cans -Clint Mack  Inquired with businesses on Middleton Street, basiçally they want us to discuss a better plan. Talking with Republic we discussed dumpsters but we can't really put them behind the building due to power lines and private property. The intent is to get the trashcans off the sidewalks. Maybe the solution per Mack is to get a better looking trashcan that P/W would dump once a week. Lonnie- used to park all of them on Horner Street,I District Mgr walked around to review options. Lonnie-change the parking and set up a Clint-Maybe take one parking spaçe away and line all trash cans in spot.  dont see where its an issue, bc its only one day. sign and designate the spots at the end forj pick up.  VII.  NEW BUSINESS  A. Letter to Neal Jackson requesting Speed Limit Lowering for Safety  Mayor- A serious açcident almost occurred recently twice and Mr. Jackson expressed he would help push it thru. Need a motion. Stewart-wants to ask toj put a crosswalk on Dockery-asking to reduce it to 45 from 55mph. There has only been two or three accidents reported and that is what DOT is looking at and thats not acceptable Voting Yea: Mayor Pro Tem Bradshaw, Commissioner Britt, Commissioner Stewart TC- noted to Commissioner Stewart on the crosswalk that alot of times it may help to deal with DOT staffi it may be due to funding issues but its worth a call.  there as well. English- Neal already knows about that.  Motion made by Commissioner English. Voting Nay: Commissioner Phillips  B. Ordinance replacing Robbins Code of Ordinances Chapter 112  TC- Several weeks ago there were solicitors going to door and our ordinance is out of date, sO I had Brady Herman take al look and update the ordinance. The thing you have tor remember is solicitations are ai freedom ofs speech. We have updated the language and makes it a clear process and appealing. The only requirement is we do al background Dockery- Itinerant, door to door you need aj permit. What's the process?  check. A citizen can put on their door' "no soliciting".  Mack-we have some examples  TC- the feei is not a revenue its a cost to the town. We do have exemptions, like amazon drivers, religious, campaigning, seeking contributions for Non-profit organizations, ora Mack-this does not need action tonight. On 705 the trash truck hit the no parking sign and the business owner requested that we do not replace it. Iam asking if we want to change the ordinance. Mayor-The business owner does not want it back up. TC-ifyou change the ordinances you do not need aj public hearing.  yard sale.  Review of Parking Ordinance-Salisbury Street    Section VI, Item A.  Bradshaw- I don't think we change or amend it for one spot. D. Budget Amendment 7-to be finalized in Final Board Packet  Mack-Related to going thru the Budget, additional training and supplies needed.  Contract services and engineers. Dockery- ask for a motion manpower was needed. Mack-No  E. Budget Amendment #8 to pay for Contract Services  Mack-Primary leak on Middleton Street contracted to SKC, the equipment and Bradshaw- inquired ifit was the same one replaced before with Terry's Plumbing. Motion made by Commissioner English, Seconded by Commissioner Stewart. Voting Yea: Mayor Pro Tem Bradshaw, Commissioner Phillips, Commissioner Britt,  Commissioner Stewart  F. Budget Amendment #9 Tank Refurbishment  Mack- Viola came out and did an assessment. There are two options attached inj packet. This would take care oft the Southside ofTown and this would get us back in compliance. Question is where you would like to take it from ARPA or Fund 30. Mack-Recommendation is to purchase the $50K and it would work well with a grant in  Dockery- The option is $50K vs $250K Bradshaw- we didn't answer the questions Mack- Where to take it from and yes or no. Motion made by Mayor Pro Tem Bradshaw.  the future.  Bradshaw- Is say we take it out ofs savings in light of everything else we got going on. Voting Yea: Commissioner Phillips, Commissioner Britt, Commissioner Stewart,  Commissioner English  VIII. MANAGER'S REPORT  A. March 2023 Managers Report See attached  NPO VS RPO please get well versed on this. Its a big impact.My concern is that some towns have made statements that they don't want to expand the footprint oft this thing. Selfa admittingly its new and they don't understand it, we want to start small-well ify you don't understand it then we. just discount all options. In my mind they would want to build that metro area as afar as transportation, strategic planning and funding the more Mack -that includes rail, roads and highways etc. My concern isi ift there are only 2000 more people in the Southern Pines area then the Moore County will become part of that.  the merrier"  Dockery- the immediate impact on our area is transportation  And then who goes to bat for us?  5    Section Vi, Item A.  TC-you do have to be actively involved in these RPOS/NPO or you miss out on funding. Its good to be at the table and how you can have input. Are they formed a new NPO? Maybe ai representative in legislature or county representative. Also, they meetings are open to the public, so you are welcome to go and voice your concerns. Mack- It's not Us VS Them, the traffic circle is not al boundary line  Mack went over the remainder ofhis Report  IX.  COMMISSIONERS COMMENTS Stewart: Compliments on the Town Clock fixed  Britt: None Bradshaw: None Phillips: None 143-318.11.  English: Like thel Million dollar sign! Glad we got it!  X.  CLOSED SESSION (ifneeded)  (4)To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list ofe economic development incentives that may be offered by the public body in negotiations, or to discuss matters relating to military installation closure or realignment. Any action approving the signing of an economic development contract or commitment, or the action authorizing the payment ofe economic development expenditures, shall be taken in an open session    Section VI, Item A.  Motion to go into Closed Session at 6:57pm Motion made by Mayor Pro Tem Bradshaw.  Voting Yea: Commissioner Phillips, Commissioner Britt, Commissioner Stewart, Motion to Adjourn at 8:02pm by Bradshaw Unanimously favored COMMISSIONERS UPCOMING MEETING/EVENTS A. Budget Work Session at Robbins Town Hall  Commissioner English  XI.  April27,2023 6:00pm-8:00pm Aye_ 3 Nay_  Accepted into record on this 11th day ofN May, 2023 by:  ATTEST:  LAL  essica Coltrane, Town Clerk CMC Alaar  a hy  SEAL COUNT    Section Vi, lem B.  6f  88888 88    Section VIII, lem A.  ROBBINS J6s Anun Zoker Notice of Public Hearing  Notice ifH hereby given that the Town of Robbins Board of Commissioners will hold a public hearing to consider the proposed budget ordinance for FY 2023-2024. The public hearing will be held at 6:00pm on June 8, 2023 at Robbins Fire Department located at 301 Branson Circle in Robbins. All interested persons are encouraged to attend. The proposed budget is available for review at the Robbins Town Hall, 101 N  Middleton St. in Robbins.    Section X, lem B.  tn  E  ROBBINS Mysy Znvr  Resolution to Appoint Representative to Vacant Seat on Rural Technical  Coordinating Committee  BE IT RESOLVED the Town ofl Robbins Board of Commissioners request to fill the vaçant seat on the Rural Technical Coordinating Committee (RTCC). It is the responsibility of the RTCC to support and advise Rural Transportation Advisory Committee(RTAC) and provide direction to the Lead Planning Agencies (LPA) as they carry out the four core duties by making technical recommendations. to the RTAC on decisions pertaining to that process, also responsible for developing, reviewing and/or recommending approval the Work Program, local Comprehensive Transportation Plans (CTP), the RPOs Public Involvement Policy, and maintaining BEI IS ALSO RESOLVED, Board ofC Commissioners move to adopt this Resolution to appoint the" Town Manager, Clint Mack to fill the vacant seat oft the Rural Technical Coordinating FURTHER RESOLVED, this willl be effective in August 2023 at the Rural Technical  documentation ofa CTP.  Committee  Coordinating Committee session. This resolved the 11th day of May, 2023. Cameron. Dockery, LD4  (ATTEST)  ROBBINS SEAL OORE 9  CMC  Gle  10    Section X, ltem C.  4  ROBBINS J6va Vinun VUR-D-ARP-0045  Resolution to designate Fund for Water System Improvements Project  WHEREAS, the governing board has identified a need in the Town ofl Robbins to WHEREAS, the Town was approved by the Division of Water Infrastructure and the State Water Infrastructure Authority in the amount of$4,323,594; NOW, THEREFORE, BE IT RESOLVED by the governing board that:  designate a fund for the Water System Improvements  Section 1: The governing board hereby creates a Water System Improvement Fund for the purpose of payment and reimbursement of Project VUR-D-ARP-0045 for Town of Section 2: This fund will remain operational for aj period not to exceed December 31, 2026 or until project has been officially closed out per Engineer ofThe Wooten Company  Robbins.  and Division of Water Infrastructure.  Section 3: The Board will review annually at Budget. NCCMT and submitted for reimbursement until exhausted. Section 5: This resolution shall become effective upon its adoption.  Section 4: Funds shall be deposited ati interest and interest earned shall remain ini the  Adopted this 11th day of May, 2023.  Attested: Am Jessixa Coltrane,  A4 @)  Duw Town Clerk, CMC  €  SEAL   11    Section. Xi, Item. A.  Fime  ROBBINS Memglaw/er  To: Robbins Board of Commissioners From: Clint Mack, Town Manager Subject: Manager Report Date: May 3, 2023 PROJECTS/EFFORTS  1. FEMA Hurricane Florence Recovery Projects (3) a. Monthly progress meetings complete.  (1) Main Pump Station-Awaiting final payout from FEMA. (2) Wastewater Treatment Plant- Awaiting final payout from FEMA. (3) Low Water Crossing- Awaiting final payout from FEMA.  DEPARTMENT REPORTS 1.ADMINISTRATIVE  a. Top priority for ADMIN Staff has been the FY24 Budget Process. b. 2021-22 Finance working with auditor/extensive list to submit. C. Viola inc. starting Tracy Brown Tank improvements and Millikin annual d. Meeting with NCDEQ on 2023 Water System project and finance e. Met with Moore County ECONDEV team for future economic f. Submitted Rural area downtown grant to support the Robbins Theater g. Attended SOCATB Change of Command Ceremony on behalf of h. Multiple meetings with LKC discussing technical data of Water Treatment Discussion with Commissioner Ritter on RPO/MPO affairs.  maintenance. procedures.  developmentvgrant opportunities. and asbestos removal in old police building.  Robbins. Plant and Reservoir.  =  Post Office Box 296/101 N. Middleton Street Robbins! North Carolinal 27325  Phone: 910.948.431Fax: 910. 948.3981  12    Section XI, llem. A.  Fiosa  ROBBINS meylanwn/udr  2. FIRE  a. See report  3. POLICE  a. See report  b. Successful vehicle-based drug bust. (see pictures) c.Several officers attended advanced trauma aid training.  4. PUBLIC WORKS inspector. violations reported. grease interceptor installed.  a. Successful Water system inspection conducted by regional compliance b. Monthly water/WWTP treatment, distribution and usage reports submitted. No c.$1,500 fine assessed to local restaurant for non-compliance of having a proper  FOLLOW UP:  CLINT E. MACK Town Manager Robbins, NC.  Post Office Box 296] [101 N. Middleton Street Robbins! North Carolinal 27325  Phone: 910.948:2431Fax: 910.9 948.3981  13    Section. XI, llem A.  sina  ROBBINS Jlay Finenflder  Post Office Box 296] [101 N. Middleton Street Robbins! North Carolinal 27325  Phone: 910.948:.2431/Fax: 910.9 948.3981  14    Section xI, ltem A.  OBBIV  Robbins Fire Rescue PO Box 987 Robbins, NC 2732  APRIL 2023  We are working on our 2023 training schedule. We are working on Farmer's Day entertainment. The paid staffis doing their daily duties. See attachment for total calls in April.  We have hired Justin Garner for the fulltime spot, and he will start May gh.  Me and Jarius are finishing up the stations budget.  Respectfully Submitted Timmy Brown 1n  Fire Chief Robbins Fire Rescue  15    Robbins Fire Department Ihis report was generated on 5/2/2023 11:49:28 AM Incident Type Count per Station for Date Range Start Date: 04/01/2023 End Date: 04/30/2023  Robbins, NC  Section, XI, Item A.  INCIPENTTYPE 100-F Fire, other 111-E Building fire 151- Outside rubbish, trash or waste fire 311-Medical assist, assist EMS crew 321-EMS call, excluding vehicle accident with injury 322- Motor vehicle accident with injuries 324- Motor vehicle accident with no injuries. 611- Dispatched & cancelled en route 711-N Municipal alarm system, malicious false alarm 800- Severe weather or natural disaster, other  #INCIDENT6 1 1 1 23 1 1 9 11 2 3 53  Station: 11-STATION11  #I Incidents for 11- Station 11:  ly REVIEWED incidents included.  EMERGENCY REPORTING emergencyreportinge com Doc) Id: 857 Page#1of1  16    Robbins Police Department 101 North Middleton Street P.O. Box 687 Robbins, North Carolina 27325 (910)948-3549 FAX:( (910)948-3981  Section) xI, Item A. RORBINS POLICE BEN HADDOCK CHIEF OF POLICE  :  ROBBINS CLINT MACK TOWNMANAGER  Board Meeting  May 11,2023  In the month of April RPD conducted at total of four hundred and ninety-one (491) events. Total usage ofi fuel consumption was two hundred and eighty-eight (288) gallons used. Officers had al busy month resulting in several arrests, assisting other departments, two motor vehicle chases, and drug seizures. The total amount seized for the month of April was one Officers continue to further their education and Officer safety by taking several classes in the  hundred and sixty-four (164) grams/dosage units.  month of April. Ordinance Violations  Currently Ihave been working on a draft proposal for the issuing of ordinance violations. The Town of Robbins will be split upi into four (4): zones and each Officer will have a zone to Examples oft the Ordinance Violation books will be presented at the Board Meeting.  manage. Totals will be given to the Town Manager each month.  Robbins Police Department would like to thank the Board of Commissioners for your continued  support.  Chief Benjamin Haddock  17    Section x, Item A.  Activity Log Event Summary (Cumulative Totalsy  Robbins Police Department (04/01/2023 -0 04/30/2023)  <No Event Type Specified> Administrative Duty Animal Complaint Assist EMS Assist Highway Patrol Assist Other Agency Assist Sheriff Department Barring Notice Cemetery Check Citation Civil Dispute Court Domestic Follow up investigation Found Property GHSP Larceny Mental Subject Ordinançe Violation Public Assistance Residence Check Store Closing Suspicious Vehiçle Trespassing Unruly Juveniles Vehicle Maintenance Vehicle Stop  2 911 Hang Up Call 16 Alarm Activation Assault Assist Fire/Rescue Assist Motorist  3 3 2 2 14 3 24 11 7 13 2 1 98 1 3 3 27 2 3 6 6 3 2 6  Assist other Robbins Police Officer 29 Attempted Service of Warrants 3 Business Check 11 Church Check 2 Citizen Assist Community Policing Death Escort Foot Patrol Fraud Hit and Run 6 Lost Property 1 Missing Person 3 Park Check Public Service Call Security Check 25 Suspicious Person 8 Training 3 Unlock car 4 Vehicle Pursuit 86 Warrants Served  Vehicle. Accident Property Damage  Total Number Of Events: 491  Date: 05/02/2023 - Time: 12:04  Pagai 18    Section. XI, Item A.  Activity Log Vehicle Summary  Robbins Police Department (04/01/2023-0 04/30/2023)  Vehicle Number: Vehicle Description:  Miles Driven: 1,444.0 8520 1870 1,133.0 1620 3,010.0 6,788.0  Gas Used: 72.0 81.7 135 265 950 288.7  Oily Used:  15E 15T 17C 19R 22E1 22S1 Vehicles: 6  2015 Explorer 2015Tahoe 2017 Charger 2019F Ram 2022 Explorer1 2022 Spare Explorer  Totals:  Date: 05/02/2023. : Time: 12:05  Pagri 19    Section. XI, Item A.  Drug Summary Totals Robbins Police Department 04012023-04202023)  E-N Marijuana  Status: 6-Seized Status: 6-Seized  Measurement: GM- Gram  Total Quantity: 80.709  Total Estimated' Value: $0.00  G-Opium  Measurement: DU-Dosage Unit/ltems (Number of 3.500 Capsules. Pills,Tablets, etc.) Measurement: GM-Gram DU Dosage Untt/ltems (Number of 78.000 Capsules. Pills. Tablets, etc)  Total Quantity:  Total Estimated' Value: $0.00  -A Ampnetamines/Metnampnetamines  Status: 6- Seized 6-Seized  Total Quantity: 2:200  Total Estimated' Value: $0.00 $000  Date: 05/02/2023 - Time: 12:08  Pag 20    Section. xi, Item A.  21    Section XI, lem A.  April 2023  Monthly Report - Robbins Area Library - Sue Aklus  Programs:  Children: Story Time with Miss Sue, Crafts, Puzzles, Checkers Match, Lego Fun, Earth Day Celebration, Easter Coloring Adults: Crochet & Knitting Group, Book Club, NC Works, Recipe  Contest/Egg Hunt  Swap  2023 19 88 8 26 1153  ATTENDANCE  Days Open REFERENCE QUESTIONS Volunteer Hours Computer Use Front Door Walk-ins & Pickups ADULT PROGRAMS IN 8 THE LIBRARY: Misty Clark Book Club 1 Bookshop by the Sea Crochet & Knitting Group 4 Rachel Brower Book Club 1 The Dry Grass Of August National Library Week JUVENILE PROGRAM 17 Thursday Story Time With 4  64 3 32 5 8 16 391 64 0 0 145 173  Recipe Swap 1  Quiz  In The Library:  Miss Sue Lego Day 1 with Miss Sue Easter Program  Earth Day Celebration 1 Hope Academy Storytime 9  22    Section. xI, lem A.  National Library Week 1 Scavenger Hunt JUVENILE PROGRAM 1 Outside the Library Magic Years Story Time CONFERENCE ROOM 20  9 16 16 59 0 12 39 8  NC Works 4 Men's Group Craft Table 11 Tutor 4  Upcoming Programs for May 2023:  Pre-School Story Time Every Thursday at 10AM Hope Academy Story Time-Wednesday Mornings Cinco De Mayo Fun Day, Saturday, May 6, 10AM-1PM Checkers Match Saturday, May 20, 10AM-2PM Recipe Swap - May 30 @ 5:30-6:30PM Fun Crafts all month Movie Days May 5, 12, 13&19  Misty Clark Book Club "Her Hearts Desire" by Shelley Shepherd Gray Crochet/Knitting Group meets every Tuesday from 2-4PM NCWorks Career will be available Tuesdays from 10AM-12NOON Find Cody Crocodile in the Kids Section and win a prize Robbins Library Committee will meet Thursday, May 4 @ 11:30am Robbins Library will be closed Saturday, May 27 for Memorial Day  will meet in the Library May 26 @ 4PM  Weekend  23    4444444 m. 3  i  ujlal  3    $A  jeejonealun