River Bend Town Council Work Session Minutes May 9, 2024 Town Hall 7:00 p.m. Mayor John Kirkland Lisa Benton Brian Leonard Barbara Maurer Buddy Sheffield Jeff Weaver Delane Jackson Jennifer Barrow Ross Hardeman Sean Joll 11  Present Council Members:  Town Manager: Deputy Town Clerk: Town Attorney: Police Chief:  Members of the Public Present: CALL TOORDER  Mayor Kirkland called the meeting to order at 7:00 p.m. on Thursday, May 9, 2024, at the River  Bend Town Hall with a quorum present. VOTE-Approval of Agenda unanimously.  Counciwoman Benton motioned to accept the agenda as presented. The motion carried  VOTE--Budget Amendment 23-B-07  The Town Manager stated that this budget amendment is to recognize the recent grant that the Police Chief and his department secured for the Town in the amount of $23,364. Councilman Leonard moved to approve Budget Amendment 23-B-07 as presented. (see attached)  VOTE = FY24-25 Leaf & Limb Schedule unanimously. (see attached)  Councilman Sheffield motioned to approve the FY24-25 Leaf & Limb Schedule as presented and continued enforcement of the Town's ordinances related to it. The motion carried  Discussion -Parks & Recreation Survey Results  The Council discussed the recently completed Parks & Recreation survey with Parks & Recreation Chairperson, Laurie LaMotte. Councilman Leonard thanked the Parks and Recreation Advisory Board members present for putting together the survey. Counciwoman Benton and Counciwoman Maurer both offered their congratulations for the survey. (see  attached)  Discussion--Parks & Recreation Social Media Request  Councilman Weaver presented a social media request from the Parks & Recreation Advisory Board to the Council. He stated that this would be an informational-only, one-directional Facebook page to post about events and to post photographs after events. Comments would be turned off, and there would be a function to allow Parks & Recreation to control the page while also allowing a designated Town Staff member to have access if needed. The Liaison to the Advisory Board would be responsible for making sure that the rules and ordinances already in place are followed. Mrs. Laurie LaMotte, Chairperson for the Board, stated that the Facebook page would not require additional duties of Town Staff members, but would allow the Town Staff to have access to take down any material if deemed necessary. Mrs. LaMotte further stated that ifl Town residents had questions about posted material, there would be a section containing the    Parks & Recreation Advisory Board email address for residents to contact and aFlyr BBApTS  would bei turned over to the Parks & Recreation Advisory Board Liaison.  Work Session Minutes Page2 20f26  VOTE-Parks & Recreation Social Media Request  Councilman Weaver motioned to allow the Parks & Recreation Advisory Board to create and manage an informational only, and one-way communication Facebook Page. The motion Councilman Weaver stated that the Parks & Recreation Advisory Board wanted to have a Father's Day event consisting of a chicken wing & beer tasting in conjunction with local business, BrOtopia. Councilman Leonard stated that with the current ordinance we could have a fine celebration with everything except the alcohol. Councilman Sheffield stated that with this being an event to take place in a centralized location and require participants to drive home alcohol does not seem like a good idea. Advisory Board Chairperson, Laurie LaMotte, stated that it was to be a ticketed event limited to one flight of 4 OZ each of 4 different beers along with one other drink. The plan was to only allow 20 participants. Councilman Leonard stated that he applauds the advisory board members for trying to come up with new ideas. Councilman Weaver reminded the Council that there is the resolution clause that would allow the Council to allow the special event. However, without support for the event he suggested moving on sO that the Parks & Recreation Advisory Board can come up with a new idea for Father's Day. Discussion--Parks & Recreation July 4 Celebration Change of Venue Request Councilman Weaver stated that the Parks & Recreation Advisory Board has recommended moving the July 4th activities across the street to incorporate the new facility (Municipal Building). Councilman Leonard asked how this change of venue would affect the parade line up. Chairperson Laurie LaMotte stated that she did not think it would affect the traditional line up at all. Mrs. LaMotte stated that the open field near the Municipal Building would be more accommodating for the activities they would like to include this year such as a water slide and potato sack race. She stated that the change in venue would also open up parking availability at  carried unanimously.  Discussion-Parks & Recreation Father's Day Event  the Town Hall.  VOTE-Parks & Recreation July 4 Celebration Change of Venue Request The motion passed with 4 ayes and 1 nay (with Maurer voting nay). REVIEW - Agenda for the May 16, 2024, Council Meeting The Council reviewed the agenda for the May 16, 2024, Council Meeting.  Councilman Weaver motioned to change the venue oft the fourth of July function from its original location at Town Hall to across the street tot the Municipal building in the proposal as presented.  CLOSED SESSION OPEN SESSION unanimously.  Councilwoman Maurer moved to go into Closed Session under NCGS S 143-318.11(a)3). The motion carried unanimously. The council entered closed session at 8:08 p.m.  Councilman Sheffield moved to return to Open Session at 8:18 p.m. The motion carried  ADJOURNMENTIRECESS  There being no further business, Councilman Sheffield moved to adjourn the work session at  8:19 p.m. The motion carried unanimously.  Bouio)  Town Clerk  Amet  Deputy    River Bend Town Council Mays 9, 2024 Work Session Minutes Page 3of26  TOWN OF RIVERE BEND BUDGET ORDINANCE. AMENDMENT: 23-B-07 FISCAL VEAR2 2023- -2 2024  BEIT ORDAINED byt the Council oft thel Town of River Bend, North Carolina that the 2023-2024 Budget Ordinance  as last amended on March 18, 2024, be amended ast follows:  Summary  General Fund General Capital Reserve Fund Law Enforcement Separation. Allowance Fund Water Fund Water Capital Reserve Fund Sewer Fund Sewer Capital Reserve Fund Total General Fund  2,280,923 56,900 12,685 655,804 10 679,504 1 3,685,827  Section: 1. Anticipated Revenues  ADI VALOREM Taxes 2023-2024 AD VALOREM Tax-Motor Vehicle Animal Licenses Sales Tax 1% Article 39 Sales Tax: 1/2% Article 40 Sales Tax: 1/2% Article 42 Sales Tax Article 44 Sales Tax Hold Harmless Distribution Solid Waste Disposal Tax Powell Bill Allocation Beer and' Wine Tax Video Programming Sales Tax Utilities Franchise Tax Telecommunications: Sales Tax Court Refunds Zoning Permits Federal Grant Miscellaneous Interest- Powell Bill Investments Interest-Generall Fundl Investments Contributions Wildwood Storage Rents Rents & Concessions Sale of Fixed/ Assets Transfer From Capital Reserve Fund Transfer From PW Capital Projects Fund Appropriated Fund Balance Total  935,566 90,000 1,500 195,868 114,635 97,901 13,090 108,195 2,200 100,486 13,225 49,621 112,169 6,725 500 7,000 23,364 16,200 50 31,000 901 18,144 18,000 4,600 43,504 57,720 218,759 2,280,923  Page1of5    River BendT Town Council May 9, 2024 Work Session! Minutes Page 4of26  Section1. Authorized Expenditures  General Fund (continued) Governing Body Administration Finance Tax Listing Legal Services Elections Police Public Buildings Emergency: Services Animal Control Street Maintenance Public Works Leaf &! Limb and Solid Waste Stormwater Management Wetlands and Waterways Planning & Zoning Recreation & Special Events Parks & Community. Appearance Contingency Transfer To General Capital Reserve Fund Transfer To L.E.S.A. Fund Total  47,350 332,000 131,306 13,700 40,090 0 792,699 109,000 2,870 16,225 271,050 186,050 81,606 44,840 2,900 55,000 11,100 55,130 20,807 55,000 12,200 2,280,923  Section 2. Anticipated Revenues  General Capital Reserve Fund Contributions from General Fund Interest Revenue Total  55,000 1,900 56,900 43,504 13,396 56,900  Authorized Expenditures  Transfer to General Fund Future Procurement  Section 3. Anticipated Revenues:  Law Enforcement: Separation Allowance Fund  Contributions from General Fund Interest Revenue Total  12,200 485 12,685 0 12,685 12,685  Authorized Expenditures:  Separation Allowance Future LEOSSA Payments Total  Page 2of5    River Bend Town Council May9 9, 2024 Work Session Minutes Page5 5of26  Section 4. Anticipated Revenues  Water Fund  Utility Usage Charges, Classes1&2 Utility Usage Charges, Classes 3&4 Utility Usage Charges, Class 5 Utility Usage Charges, Class 8 Utility Customer Base Charges Hydrant Availability Fee Taps & Connections Fees Nonpayment Fees Late payment Fees Interest Revenue Sale of Capital Asset Transfer From PW Capital Projects Fund Appropriated Fund Balance Total Administration & Finance [1) Operations and Maintenance Transfer ToF Fund Balance for Capital Outlay Transfer To Water Capital Reserve Fund [1) Portion of department, for bond debt service: Water Capital Reserve Fund Interest Revenue Total  210,591 12,428 15,002 4,644 278,811 19,764 1,250 10,500 7,822 3,488 0 62,551 28,953 655,804 491,804 140,500 23,500 0 655,804 141,157  Authorized Expenditures  Total  jection5. Anticipated Revenues  Contributions From Water Operations Fund  0 10 10 10  Authorized Expenditures  Future Expansion & Debt Service  Page 3 of5    RiverE Bend Town Council May9,2 2024 Work Session Minutes Page6of26  Section 6. Anticipated Revenues:  Sewer Fund  Utility Usage Charges, Classes18 &2 Utility Usage Charges, Classes 3&4 Utility Usage Charges, Class5 5 Utility Usage Charges, Class 8 Utility Customer Base Charges Taps & Connection Fees Late payment Fees Interest Revenue Sale of Capital Asset Transfer from PW Capital Projects Fund Appropriated Fund Balance Total Administration & Finance [2] Operations and Maintenance Transfer to Fund Balance for Capital Outlay Transfer to Sewer Capital Reserve Fund [2] Portion of department, fork bond debt service:  267,170 36,679 28,142 16,833 296,108 1,250 8,384 5,836 0 62,551 (43,449) 679,504 483,204 192,800 3,500 0 679,504 121,893  Authorized Expenditures:  Total  Section7. Anticipated Revenues:  Sewer Capital Reserve Interest Revenue Total  Contributions From Sewer Operations Fund  0 1 1 1  Authorized Expenditures:  Future Expansion & Debt Service  Page 4 of5    River Bend7 Town Council May9, 2024 Work Session Page7 Minutes 7of26  Section 8.  Levyo ofTaxes  There is! herebyl levied at tax at ther rate oft twenty-four cents ($0.24) pero one hundred dollars ($100) valuation of property as listedf fori taxes as ofJ January1, 2023, fort the purpose of raising ther revenue listed as' "Ad Valorem Taxes 2023-2024" in he General Fund Section 1 oft this ordinance. This ratei is based on a valuation of $393,280,000 for purposes oft taxation ofr real and personal property with an estimated rate of collection of 99.12%. The estimated collection rate is based on the fiscal year 2021-2022 collection rate of 99.12% by Craven County who has been contracted to collect reala and personal property taxes for thel Town of River Bend. Alsoi includedi isa a valuation of $37,500,000 for purposes of taxation of motor vehicles witha  collection rate of: 100% byt thel North Carolina Vehicle Tax System.  Section 9.  Fees and Charges  Therei ish hereby established, for Fiscal Year 2023-2024, various fees and charges as contained in Attachment A oft this document.  Section 10.  Special Authorization oft the Budget Officer  A. The Budget Officer shalll be authorized to reallocate any appropriations within departments.  B. The Budget Officer shall be authorized to executel interfund andi interdepartmental transfers in emergency situations. Notification ofa alls sucht transfers shall be madet tot the Town Council ati its next meeting following the transfer. C. Thel Budget Officer shall be authorized to executel interdepartmental transfers int thes same fund, including contingency appropriations, not to exceed $5,000. Notification of all such transfers shalll be madet tot the Town Councila ati its next  meeting following thet transfer.  Section 11,  Classification and Pay Plan  Cost ofl Living Adjustment (COLA) for alll Towne employees shall be 4.4% ands shall begin thet first payroll ini ther new fiscal year. The Towni Manager is hereby authorized to grant meriti increases to Town employees, when earned, per thea approved Pay Plan.  Section: 12.  Utilization oft thel Budget Ordinance  This ordinance shall be thel basis oft thef financial plan for the Town of River Bend municipal government during the 2023-2024 fiscal year. The Budget Officer shall administer the Annual Operating! Budget ands shall ensuret the operating staff and officials are provided withg guidance ands sufficient details toi implement their appropriate portion of the budget.  Section13.  Copies oft this Budget Ordinance  Copies of this Budget Ordinance: shalll bet furnished to the Clerk, Town Council, Budget Officer and Finance Officer tol be kept  onf file by them fort their direction int the disbursement of funds. Adoptedthis! 9th day ofN May,2024, aayy  JohnR. 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