Wlacon Counly  CON COU 35 e EaNy JUNE 9, 2020 AGENDA  MACON COUNTY BOARD OF COMMISSIONERS  1. Call to order and welcome by Chairman Tate  2. Announcements 3. Moment of Silence 4. Pledge of Allegiance  5. Public Hearing(s) 6:00 p.m.  (A) Recommended county budget for Fiscal Year 2020-21 (B)"Reopening Macon" COVID-19 Small Business Loans Program Note: The board may consider action on these items immediately (1) Consideration of resolution to approve the Reopening Macon" (2) Consideration of resolution to approve the funding source for the loan pool for the Reopening Macon" COVID-19 Small (3) Consideration of approval of the Fiscal Year 2020-21 county budget and budget ordinance, using the proper option based on the action taken regarding Items 1 and 2 above.  following the close of the public hearings. COVID-19 Small Business Loan Program  Business Loan Program  6. Public Comment Period (via telephone)  7. Additions to agenda  8. Adjustments to and approval of the agenda  9. epors/Presentations  (A) Update on VAYA Health activities - Shelly Foreman, Community  Relations Regional Director, VAYA Health (B) Update on county's response to COVID-19 (1) Kathy McGaha - Public Health (2) Warren Cabe - Emergency Management (3) Sheriff Robert Holland - Law Enforcement  MACON COUNTY COURTHOUSE ANNEX PHONE 828-349-2000  5WEST MAIN STREET  FRANKLIN,  NORTHO FAX: CAROLI 828-349-2400 INAZ 28734    (4) Derek Roland -- Administration  (C)Discussion regarding North Carolina's 2020 COVID-19 Recovery Act funding - County Manager Derek Roland  10.Old Business  (A) Consideration of Macon County Forest Advisory Committee recommendations and comments - County Manager Derek (B)Ordinance Amending the Fiscal Year 2019-2020 Budget - (1) Option 1 - Does not include the $257,500 small business (2) Option 2 - Does include the $257,500 small business loan  Roland  Finance Director Lori Carpenter loan program amount program amount  11.New Business  (A) Grant request for Fighlands-Cashiers Health Foundation (B)I Resolution concerning participation in the Southwestern NC Home Consortium - Southwestern Commission Executive  Emergency Services Director Warren Cabe Director Sarah Thompson (via telephone)  12.Consent Agenda - Attachment #12  All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of  Commissioners.  (A) Minutes of the April 14, 2020 regular meeting  (B)' Tax Releases - none for May  (C)Grant Project Ordinance Weatherization Assistance Program (D)Grant Project Ordinance Amendment - Duke Energy Income Qualified Weatherization Program Direct Reimbursement (E) Grant Project Ordinance = 2020 Essential Single-Family (F) Grant Project Ordinance - 2020 Urgent Repair Program (G)Capital Project Ordinance Amendment - Dog Park (H)Capital Project Ordinance - Macon Middle School Locker Room (I) Capital Project Ordinance - Macon Middle School Renovation (J) Capital Project Ordinance Amendment (KAgreement to Provide Recreation Opportunities with Scaly (L) Monthly ad valorem tax collection report - no action necessary  FY2021  Rehabilitation Loan Pool (ESFRLP)  South Macon  Elementary School Addition Mountain Historical Society, Inc.  13.Appointments  (A)Library Board - 2 seats    14.Closed session (if necessary) 5.Aqjourn/Recess    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY -1 PUBLIC HEARINGS  MEETING DATE: June 9, 2020  We have two public hearings on the agenda this evening, both of them Up first will be the public hearing on the recommended Fiscal Year 2020-21 budget. A copy oft the "Public Notice" is attached and was published in The Prior to the second public hearing, Macon County Economic Development Director Tommy Jenkins will make a presentation to the board regarding the "Reopening Macon" COVID-19 Small Business Loans Program. A copy of that "Notice of Public Hearing" is also attached, and was  advertised for 6 p.m.  Franklin Press on May 20th.  published in The Franklin Press on May 27th.  Following the close of that hearing, the board will (1) consider approval of the loan program and (2) consider making appropriations or expenditures in the approximate sum of $250,000 in order to fund it. Mr. Jones is preparing resolutions on both of those items, and they will be either be included in the Also attached is a draft agreement and scope of work between the county and Mountain BizCapital, Inc. (doing business as Mountain BizWorks), the agency that will administer the loan program, concerning this matter. Pending advice and a recommendation from the County Attorney, the board may also consider the agreement immediately following the close of the Depending upon the action the board takes with regard to approving and funding the loan program, it may then consider one of two options for  packet or emailed directly to the board by Mr. Jones.  public hearing.    approving the Fiscal Year 2020-21 budget and budget ordinance. Mrs. Carpenter has prepared two versions of the budget ordinance - one that Due to the ongoing restrictions on the size of mass gatherings, the county will again implement a telephone call-in method to receive comment on  includes funding for the program and one that does not.  these two matters.    PUBLIC NOTICE  The recommended Macon County budget for Fiscal Year 2020-2021 was submitted to the Macon County Board of Commissioners on May 12, 2020, and a copy is now available for public inspection at the receptionist desk at the Macon County Courthouse Annex Building in Franklin, N.C. The recommended budget, along with the county manager's budget message, can be accessed on the County's web site at The Board of Commissioners will hold a public hearing on the recommended budget on June 9, 2020, at 6 p.m. in the Commission Boardroom on the third floor of the Macon County Courthouse, 5 West  www.maconnc.org  Main Street, Franklin, NC.  Derek C. Roland, County Manager Ex Officio Clerk to the Board  Franklin Press - Run one time - May 20, 2020  Send affidavit of publication  Post Courthouse Bulletin Board Post County Website Media/Sunshine List    NOTICE OF PUBLIC HEARING  Please take notice that the Macon County Board of Commissioners will conduct a public hearing on Tuesday, June 9, 2020, at 6:00 o'clock, p.m., in the Commissioners Board Room located on the third floor of the Macon County Courthouse, located at 5 West Main Street, Franklin, NC 28734, concerning the making of appropriations or expenditures pursuant to N.C. Gen. Stat. $ 158-7.1, for economic development purposes. Macon County will consider making appropriations or expenditures in the approximate sum of $250,000.00 in order to fund the "Re- Opening Macon" COVID-19 Small Business Loans Program by contract with and through Mountain BizCapital, Inc., d/b/a Mountain BizWorks, a non-profit corporation. All loans made under the same are to be repaid to Macon County by the recipients of the loans. Public comment upon the same shall be received at this public hearing. The public is invited to attend this public  hearing.  This the 22nd day ofl May, 2020. Macon County Board of Commissioners    PREAUDIT CERTIFICATE and Fiscal Control Act. This the  This instrument has been pre-audited in the manner required by the Local Government Budget  day ofJ June, 2020.  Macon County Finance Officer  STATE OF NORTH CAROLINA COUNTY OF MACON  AGREEMENT  THIS AGREEMENT, made and entered into this  day of June 2020, by and between  the County of Macon, a body politic and subdivision of the State of North Carolina (hereinafter referred to as "the COUNTY")., and Mountain BizCapital, Inc. dba Mountain BizWorks, ai non- profit corporation organized under the laws of the State of North Carolina (hereinafter referred  toas' CONTRACTOR).  WIINESSEIH:  Upon the terms and conditions hereinafter set forth, Macon County has requested and CONTRACTOR has agreed toi furnish the COUNTYwith emergency loan fund management services as set forth in this contract. The COUNTY and CONTRACTOR agree as follows: upon December 31, 2023 or upon the termination of all of the loans made under this  1.  Effective Period. This Contract shall be effective on. June  2020 and shall terminate  agreement, whichever is sooner.  2.  Independent Contractor. The Contractor is an independent contractor in the performance of this Contract and as such shall be wholly responsible for the work to be performed and for the supervision of its employees. The Contractor represents that it has, or shall secure at its own expense, all personnel required in performing the services under this Contract. Such employees shall not be employees of or have any individual contractual relationship with the County. Upon request, the Contractor must provide the names of all owners, managers, and management entities, including those of any subcontractor, which are used in the performance of and compliance with the terms and conditions of this contract. Subcontracting. The Contractor shall not subcontract any of the work contemplated under this Contract without prior written approval from the County. Only the subcontractor specified in the written approval documents are permitted upon award of the subcontract. The County shall not be obligated to pay for any work performed by any unapproved subcontractor. Anyapproved subcontractor shall also be subject to all terms and conditions of this Contract.  3.    The Contractor is ultimately responsible for providing the services of this Contract and shall be responsible for the performance of all ofitss subcontractors, agents, and employees.  4.  Contract. Administrators. All notices permitted or required tol be given by one party to the other and all questions about the Contract from one party to the other shall be addressed and delivered to the other party's Contract. Administrator. The name, post office address, street address, telephone number, and email address (if available) of the parties' respective initial Contract Administrators are set out below. Either party may change its Contract Administrator and contact details by giving timely written notice tot the other party.  Contract Administrator for the Contractor: Matt Raker, Executive Director 153 S Lexington. Ave Asheville, NC: 28801 828-253-2834x15  Contract Administrator for the County:  Derek Roland, Macon County Manager  5 West Main Street Franklin, NC 28734.  5.  Amendment. This Contract may not be amended orally or by performance. Any amendment or modification shall be made in written form and executed by duly authorized  representatives of the County and the Contractor.  6.  Confidentiality. Contractor acknowledges that in receiving, storing, processing or otherwise dealing with any confidential information, including but not limited to confidential personnel information, it will safeguard and not further disclose the information except as  provided by law. 7.  Indemnification. Contractor agrees to indemnify and hold harmless the County, its officers, agents, and employees from any and all claims, demands, costs and expenses, including reasonable attorney's fees, arising from any breach or default on the part of Contractor int the performance of any part oft this Agreement, or from any negligence of Contractor, its officers, agents, servants, employees, or subcontractors unless caused by the breach or default or negligence of the County or its agents. In case ofany action, suit, or proceeding brought against the County, its officers, agents, or employees by reason of any such claim, upon notice from the County, Contractor agrees and covenants to defend such action, suit, or proceeding by counsel reasonably satisfactory to the County. Contractor's obligation and responsibility under this section shall survive the termination of this Agreement.    8.  Insurance. Contractor agrees their insurance policies shall be endorsed evidencing the minimum insurance coverage and limits set forth below prior to the County's signing oft this Agreement. The insurance coverage and limits set forth below shall be deemed minimum coverage limits and shall not be construed in any way as a limitation on Contractor's duty to carry adequate insurance. All policies of insurance shall be primary insurance and non- contributory with respect to all other available sources. The minimum insurance coverage which the Contractor shall procure and maintain at its sole cost and expense during the term of  the Agreement is as follows:  Commercial General Liability. Insurance covering all operations performed by the Contractor with a minimum limit of $1,000,000 per occurrence with a $2,000,000 aggregate. Coverage shall not contain any endorsement!s) excluding nor limiting Product/Completed Operations or Contractual Liability. Macon County, NC: shall be Additional Insurance Provisions. Ift the Contractor maintains higher limits than the minimums shown above, the County requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits ofi insurance and coverage shall be available to the Macon County. The Contractor shall provide the County with certificates ofi insurance on an approved form, evidencing the above amounts. Macon County, North Carolina shall be named as additional insured under the commercial general liability policy. Each insurance policy required by this Contract must bei in effect at or prior to commencement of work under the Contract and remain in effect for the duration of the Agreement. Each insurance policy required above shall state that coverage shall not be canceled, except with written notice to the County, delivered in accordance with the policy provisions. All insurance shall be procured from reputable insurers authorized and qualified to do business in North Carolina with ar rating of A- VII or better as determined by A.M. Best Company and shall be in a form acceptable to the County. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that the County is additional insured on insurance required from subcontractors. Waiver of Subrogation: Contractor hereby grants to the County awaiver of any right to subrogation that any insurer of said Contractor may acquire against the County by virtue of payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The limits of coverage under each insurance policy maintained by the Contractor shall not bei interpreted as limiting 10. Termination. Either party may terminate this Contract for any reason, or for no reason,  named as an additional insured under the policy.  9.  the Contractor's liability and obligations under this Agreement. bys giving the other party thirty (30) days written notice.  11. Scope of Work. this Contract.  Macon County shall: Make payment to the Contractor for services purchased as described in    Contractor shall: Provide the following services as outlined in' "Attachment A"to this Contract. Ift there are conflicting terms in the Attachment, this Contract shall control. Contractor shall also report to the County for each loan, (1) a unique loan identifier; (2) the amount loaned; (3) the number of jobs the business has; and (4) whether the business is a minority/women owned 12. Payment. Payment from the County to the Contractor under thei terms of this Contract will be up to a maximum of $257,500.00 and thei initial funding shall be $257,500.00. Fiscal management of the direct provision of service will be the responsibility of the Contractor. The Contractor will deposit all funds in a separate bank account tol be used only for the Reopening Macon Fund as described in the Scope of Work. The Contractor will provide the County with monthly bank statements showing the transactions and ending balance. Contract will serve as invoice. Contractor shall be solely responsible for any travel or other costs or expenses incurred by Contractor in connection with the performance oft this Agreement and in no event shall the County reimburse Contractor for any such costs or expenses except as set forth in 13. Compliance with Laws. Contractor shall comply with all state, federal, and local laws, ordinances, codes, rules, and regulations governing performance of this Contract. 14. Legal Proceedings. Claims, disputes and/or other matters in question between the parties that are not resolved by mediation shall be heard int the North Carolina General Courts of. Justice in Franklin, Macon County, North Carolina, which said Court shall have jurisdiction to hear any dispute between the parties arising out of this contract. The Parties hereby agree that this paragraph establishes exclusive and sole jurisdiction for any legal proceeding in Macon County, North Carolina. This Contract and any claims, disputes, or other matter arising thereunder shall be governed by the laws of the State of North Carolina. 15. Non-Waiver. The waiver by either party of a breach or violation of any provision or paragraph of this Contract shall not operate as, or be considered to be, a waiver of any subsequent breach of the same or other provision or paragraph herein. 16. E-Verification. Contractor shall comply with the requirements of Article 2 of Chapter 64 of the General Statutes. Further, if Contractor utilizes as subcontractor, Contractor shall require the subcontractor to comply with the requirements of Article NOW THEREFORE, the parties hereby make, agree, and execute this Contract by the below  businesses.  Attachment A.  2of Chapter 64 of the General Statutes. signatures by duly authorized agents.  County of Macon  Mountain BizCapital, Inc.    NAME, Chairman Attest:  Executive Director  Macon County Board of Commissioners  Attachment A SCOPE OF WORK  REOPENING MACON FUND - COVID-19 SMALL BUSINESS LOANS PROGRAM  OVERVIEW  In response to the unprecedented challenges being faced by local businesses throughout the county, the Macon County Economic Development Commission is announcing the Reopening Macon Fund. The mission of the Reopening Macon Fund is to support the basic needs of individuals employed bys small businesses by providing bridge funding to our small businesses during the COVID-19 crisis. The Fund is made possible by Macon County ("the County") and is supported by thet following cooperative entities: Franklin Area Chamber of Commerce, Highlands Chamber of Commerce, Southwestern Community The County is engaging Mountain BizCapital, Inc. dba Mountain BizWorks ("MBW") to administer loans tos small businesses impacted by COVID-19. Mountain BizWorks is a non-profit, US Treasury-certified community development financial institution (CDFI) based in Asheville and with 30 years of small business lending and training experience. Mountain BizWorks will leverage its current capacities to Loans will be designed to provide low-cost "bridge funding" to help businesses stay open and limit job losses until businesses can qualify for longer term disaster funding from SBA or other sources.  College Small Business Center, and WCU SBTDC.  operate the fund, maximize impacts, and minimize operating expenses.  FUND GOALS  Provide immediate relief to help business stay open and limit job losses (be able to start making Be designed to provide low-cost "bridge funding" until businesses can qualify for longer term  loans within 7 days of fund establishment) disaster funding from SBA or others Reacha diverse mix of area businesses in need  CORE ACTIVITIES & DELIVERABLES Mountain BizWorks will:    Quickly establish the Fund operations within one week of contract approval Create a dedicated Fund information and application page on the MBW website Process applications, underwrite, and fund loans per the standardized guidelines herein ina consistent and expeditious fashion- = towards a goal of deploying the Fund's capital within no Incoordination with the County andi its business partners create necessary communication materials to share this resource within the local business community, and will proactively market the Fund via cooperative entities (Macon County Economic Development Commission, Franklin Area Chamber of Commerce, Highlands Chamber of Commerce, Southwestern Community College Small Business Center, and WCU: SBTDC) and through MBW's direct Report Fund progress (# loans made, total amount of loans made, loans per business size (1-5 employees, 6-10employees, 11-20 employees, 21-30 employees, greater than 30 employees), # ofr minorty/women.owned businesses, # of jobs retained) on a weekly basis until the County determines that less frequent reports are needed. Impacts will be estimated at time of the loan Will support Spanish-language requests where needed using bi-lingual staff as well as comply with Title VI and/or utilizing other language resources to provide equal opportunity in other Account unto County for alle expenditures or disbursements oft the monies delivered unto  Accept applications via the online application more than at few weeks of launch  communications channels.  and subsequently reassessed at loan close out.  languages.  Contractor by County as required by N.C. Gen. Stat. $158-7.2.  TIMELINE /F PERIOD OF PERFORMANCE  It's expected that most acute period of the COVID-19 crisis will bei in the next 3 months, and principally in the next 30 days. Given the loan terms, the total Fund life is expected to be between 3-5 years.  BUDGET/COMPENSATON  Toc cover: staffing, underwriting, documentation, and other fund administrative costs, Mountain BizWorks will assess a 2%1 fee (based on the loan amount) at time ofl loan origination and then another 1%1 fee when al loani is closed out. These will be paid by the Fund and no fees will be  assessed to the borrowers under this program.  THE LOANS Terms:  Upto$10,000 and a minimum loan size of $2,500  Initial 6-month period of no payments of any! kind. Interest accrues at 4.0% interest during the 6 month period but is not paid and rolls upi into the loan at the end oft the 6 month period. After 61 months, any principal that has not been refinançed by an SBA Disaster Loan or otherwise repaid, will convert to a second phase of 361 months (3 yrs.) principal and interest payments at Eligible uses include payroll, accounts payable, fixed debts, or other bills the business is unable  5.5% interest. There is no penalty for early repayment.  to pay due to COVID impact;    Funds may not be used to refinance existing debt Less than! 50 (full and part time) employees  Eligibility:  Must have a physiçal location and be principally based within Macon County, North Carolina  For-profit  Demonstrated loss of revenue of 25% or more due to COVID-19  Agree to provide impact data  Underwriting:  Isd designed to bei i) standardized and: streamlined to be able to expedite the emergency funds, ii) responsible to ensure clear COVID-19 impacts and to prevent fraud, ii) ensure the borrower's ability to repay and likelihood of meeting the business andj job retention, goals oft the Fund Will require most recent tax return and recent financial statements to validate loss of revenue Borrowers must not have a recent bankruptcy or substantial charge off per their credit report For borrowers with credit scores 640 or higher, loans will be secured with a simple UCC filing; Borrowers with lesst than a 640 score will have a UCC filing plus an additional collateral lien  due to COVID-19 and calculate the eligible loan amount  where possible  All borrowers will be excluded from credit reporting for these loans  THE FUND  Financial Structure & Operations:  The County will bei the recipient of contributions to support the Reopening Macon Fund including economic development appropriations oft the County and its municipal partners, and The County will provide funding to MBW, initially $257,500 and up to a maximum of $257,500 (as fundingi is available), for the purposes of the Reopening Macon Fund small business loans MBW will manage the Fund with a distinct account both ini its accounting system and with its The County will be providing regular communication to MBWI regarding any additional amount MBW will process applications, underwrite, and fund eligible loans per the Loan Guidelines  community donations.  program. own bank account.  off funds available to be deployed. outlined herein.    MBW will package the loans and hold alll loans. MBW will bei the servicing agent for the life of the loans. MBW will charge a 1% annual servicing fee on the average outstanding loan balance As loans mature, are paid off, or otherwise terminated, MBW will complete all necessary loan Ins situations where the borrower is unable to repay, MBW will be responsible fora any collections All principal andi interest payments on the Fund's loans will be returned to the Fund. During the Fund's "active phase" (the COVID crisis andi immediate recovery phase), MBW will aim to Once COVID impacts and demand for the emergency disaster loans have sufficiently waned, the County will instruct MBW to close the Fund to new loans, starting the "closed phase." During this phase principal andi interest payments will be returned to the Fund, andi then on ar monthly basis MBW will return such monies to the County minus any administrative fees outlined herein.  of thet fund.  close-out procedures and submit a close out report to the County.  processing or other actions.  redeploy these funds to aid additional businesses in need.    MACON COUNTY, NORTH CAROLINA BUDGET ORDINANCE Fiscal Year 2020-2021  BE ITC ORDAINED! by the Board of Commissioners ofN Macon County, North Carolina:  SECTION1. Thef following amounts arel hereby appropriated int the General Fund fort the operation oft the county government: andi its activities fort thef fiscal year beginning. July 1, 2020, ande ending. June 30, 2021, in accordance witht the chart ofa accounts heretofore  established fort this county: Governing! Board Administration Finance Tax Supervision Mapping Tax Assessment Legal Human Resources Board ofE Elections Register of Deeds Information' Technology Garage Buildings &Grounds Sheriff Courthouse: Security NCF Forest Service Contract Law Enforcement Center Permitting, Planning, and Development Emergency Medical Service Emergency Management Services E911 Addressing Fire Task Force Animal Control Airport Economic Development Cowee School Transit Services Soil Conservation Cooperativel Extension Health Department Social Services Mental Healtl/Handicapped Juvenile Crime Prevention Council Veterans Services Senior Services Library Services Recreation Education Transfers toc other funds Special Appropriations Non-Departmental Total Appropriations  $ 613,825 486,249 599,313 666,489 174,045 849,280 126,000 225,412 286,640 345,514 1,384,533 366,532 2,025,750 4,603,933 720,591 70,000 2,468,061 559,279 3,533,351 1,487,926 125,975 267,371 339,417 33,650 93,344 41,020 1,424,172 160,603 260,763 5,877,525 5,332,196 168,993 146,382 128,073 881,950 1,019,390 1,615,257 10,036,908 1,445,551 149,000 1.162.182. $ 52,302,445  Page 1of6    SECTION:2. Itise estimated that thef following revenues will be available int the GeneralF Fund for thef fiscaly year beginning July 1, 2020, and  ending. June 30, 2021: Tax Collections Gross Receipts Tax Local Option Sales Tax Paymentsi inL Lieu ofT Taxes Service Fees Health Programs JCPC Grants Social Services Revenues Transit Services Grants &F Fees Veterans Affairs Senior: Services Revenues & Fees RecreationFees Interest Earnings Rentals ABCI Funds Miscellaneous Income Fund Balance Appropriated Grants Transfers from other funds Total Estimated Revenues  $ 30,137,247 27,000 8,063,941 390,000 3,484,744 3,176,030 113,126 3,838,976 1,058,496 444,606 60,100 110,000 57,000 13,000 118,200 702,312 100,667 407,000 52,302,445  SECTION3. The following amounts are herebya appropriated int the Debt Service Fund for they payment of principal andi interest ont the outstanding: and anticipated debt oft thec county andt thet fees relating thereto fort thef fiscal year beginning. July1 1, 2020, ande ending. June: 30,  2021:  2004 SCC Campus/Library Installment Purchase Sanders Owens 5-6 School Land 2008 Schooll Issue QZAB- East Franklin 2010 lotla Valley School QZAB- Nantahala South Macon Elementary Addition QZAB Highlands Littie Tennessee: Sewer Project Debt service reserve Union AcademylHighlands QZAB Total Appropriations ande ending. June: 30, 2021:  $ 168,492 185,203 1,215,325 105,590 1,060,005 157,335 282,861 150,000 130,932 277,689 199,058 3,932,490  SECTION4. Itis estimatedt thatt thet following revenues will bea availablei int thel Debt Service Fund fort thef fiscal year beginning July1 1,2020,  Transfer from GeneralFund Transfer from Schools Capital Reserve Fund Subsidy Refunds Town ofFranklin Lottery Fund balance appropriated Total Estimated Revenues  $ 1,266,351 2,036,123 288,903 41,113 300,000 3,932,490  SECTION5. Thef followinga amounts are hereby appropriated int the Schools Capital Reservel Fundf fort thef fiscal year beginning July 1, 2020,  and ending. June 30, 2021:  Transfer to Debt Service Fund Total Appropriations  $ 2.036.123. 2,036,123  Page2of6    SECTION6. Itis estimated thatt thef followingr revenues will be availablei in the Schools Capital Reserve Fund fort the fiscaly year beginning  July 1,2020, ande ending June: 30, 2021: Local Option Sales Tax Interest Earings Total Estimated Revenues  $ 2,034,123 2,000 $ 2,036,123  SECTION7. The following amounts are hereby appropriated int the Fire District Tax Fund fort thef fiscaly year beginning. July 1,2020, and  ending. June: 30, 2021: Franklin Clarks Chapel Otto Cullasaja West Macon Scaly Mountain Burningtown/lotia Cowee Nantahala Highlands Mountain Valley Total/ Appropriations  $ 877,107 335,916 341,718 259,711 318,762 151,523 231,235 322,403 229,596 1,060,180 136.646 4,264,797  SECTION8. Thef followingt tax rates, based upont the various estimated collections rates, are! hereby! leviedf for thel Fire Tax Districts fort the fiscaly yeart beginning July 1,2020, ande ending, June 30, 2021. Rates arep per $100 ofa assessed valuation ofta taxable property.  Fire District Franklin Clarks Chapel Otto Cullasaja West Macon Scaly Mountain Burningtownlotla Cowee Nantahala Highlands Mountain' Valley Prior' Years Taxes Total Estimated Revenues 2020, ande ending. June 30, 2021: 911 Program Total Appropriations  TaxRate  Estimated. Estimated Valuation. CollectionRate Lew  0,0545 1,590,905,094 0.0802 412,902,835 0.0684 492,132,862 0.0557 460,469,096 0.0724 432,477,727 0.0586 258,199,679 0.1056 216,493,043 0.1142 276,696,141 0.0706 322,719,076 0.0300 3,545,989,742 0.1261 106,271,863  97,47% $ 845,107 98.42% 325,916 97.95% 329,718 98.14% 251,711 98.61% 308,762 97.17% 147,023 96.99% 221,735 97,60% 308,403 97.04% 221,096 99.19% 1,055,180 98.61% 132,146 118,000 $4,264,797  SECTION9, The following amounts arel hereby appropriatedi int the Emergency 911 Surcharge Fund fort the fiscaly year beginning. July1,  $ 379.790 $ 379,790  SECTION 10. Itise estimated thatt thef followingr revenues will bea availablei int the Emergency 911 Surcharge Fundf fort thef fiscal year  beginning July 1,2020, ande ending June: 30, 2021: 911 Revenues Fund balance appropriated Total Estimated Revenues  $ 379,790 $ 379,790  Page3of6    SECTION11. Thef following amounts are! herebya appropriated int the Solid Wastel Fundf fort thet fiscaly yeart beginning July 1,2020, and  ending. June: 30, 2021: Administration Convenience Centers Landfill Operations Highlands Transfer Station Operations Recycling Solid Waste Processing Debt Service Transfers to Closure/Post-closure Reserve Total Appropriations  $ 601,107 1,128,087 721,668 417,516 702,844 306,772 1,095,129 436,659 $ 5,409,782  SECTION12. Itis estimated thatt thef followingr revenues willl be availablei int the Solid Waste Fundi fort thef fiscaly year beginning. July 1,2020, ande ending  June 30, 2021:  Landfill Fees Tipping! Fees Recycling Sales State Revenues Other Revenues Fund Balance Appropriated Total Estimated Revenues  2,900,263 1,619,319 100,000 99,000 10,200 681.000 $ 5,409,782  SECTION 13. The following amounti is appropriatedi int the Old Sites Closure/Posi-Closure Fund for thef fiscaly year beginning, July 1,2020, ande ending  June 30, 2021;  Post-Closure Expenditures Total Appropriations 2020, ande ending. June 30, 2021:  $ $  55,559 55,559  SECTION 14. Itis estimated that thef following revenuey willl bea availablei int the Old Sites Closure/Post-Closure Fund fort thef fiscal yeart beginning. July1.  Transfer from Solid Waste Fund Total Estimated Revenues  $ $  55,559 55,559  SECTION1 15. Thef following amounts are appropriated int the Celll Closure/Pos+Closure Reservel Fundf fort thef fiscal yeark beginning July 1,2020, and  ending. June 30, 2021: Closure Reserve Post-Closure Reserve Remediation! Reserve Total Appropriations  $ 313,500 2,500 65.100 $ 381,100  SECTION 16. Itis estimated that thef following revenue will be availablei in the Celll Closure/Posi-Cliosure Reserve Fund fort thef fiscaly year beginning. July  1,2020, ande ending. June: 30, 2021:  Transfer from Solid Waste Fund Total Estimated Revenues  s 381.100 $ 381,100  Page 4of6    SECTION 17. The following amounti is appropriated int the SelfInsured! Health Insurance Fund fort thef fiscal year beginning. July 1,2020, ande ending. June  30, 2021:  Insurance CemcPemunAamnataon Total Appropriations  5.443,579 5,443,579  SEÇTION 18. Itis estimated thatt thef following revenues willl bea availablei int the Self-Insured Health Insurance Fund fort thef fiscal year beginning. July1 1,  2020, and ending. June: 30, 2021:  Contributions from Other Funds Cobra/Retirees Contributions Fundb balance appropriated Transfer from General Fund Total Estimated Revenues Transfer tog generalt fund 2020, ande ending. June 30, 2021:  $ 5,209,719 22,104 150,000 61,756 $ 5,443,579  SECTION 19. The followinga amount isa appropriatedi in the Economic Dev. Reserve Fund (fund: 20) fort the fiscal year beginning July1 1, 2020, and ending SECTION:20. Itis estimated that thef following revenue willl bea availablei int the Economic Dev. Reservel Fund (fund 20) fort the fiscaly yeart beginning. July1 1, SECTION:21. The following amounti is appropriated int the Occupancy Tax Fund (fund: 28) fort thef fiscaly year beginning July1 1,2 2020, ande ending. June 30, SECTION:22. Itis estimated thatt thef followingr revenue will bea availablei int the Occupancy Tax Fund (fund 28) fort thef fiscaly year beginning July 1,2 2020,  June: 30, 2021:  $ 407,000 $ 407,000  Interest/Fund! balance appropriated  2021:  Occupancy' Tax ande ending. June 30, 2021:  $ 1,012,500 $ 1,012,500  Occupancy Tax Collections  SECTION 23. The Board of County Commissioners hereby levies at taxa att ther rate of 37.47 cents per one! hundred dollars ($100.00) valuation ofp property listed as of. January 1,2 2020, fort thep purpose ofr raisingr revenuei includedi in" "Tax Collections" int the General Fundi in Section: 2 oft this ordinance. Thisr rate oft taxi is based upon an estimatedi total valuation ofp propertyf for thep purpose oft taxation ofs $8,094,678,029, and ane estimated collection rate of SECTION 24. The Board of County Commissioners herebyl leviesa aj per unita assessment feef for thet fiscal year beginning July 1,2020, and ending. June The Boardo of Commissioners: authorizes the assessment: amount tob bep printed ont the Macon County Property" Taxs statement. The assessmenti is SECTION:25. The Boardo of Commissioners hereby! levies ac charge of $66. .00 pert tonf for non-residential tippingf fees for demolition and commercial waste. Acharge of$10.00 pert toni isl leviedf for Materials Useful anda ac charge of$ $30.0 00p pert toni isl leviedt for brusha ands stumps. Acharge of $8.75p pert ton SECTION26. The County Manager and/or Finance Directora arel hereby authorized tot transfer appropriations within af fund as contained herein under the  97.30%1 for real/personal: and 100% forr motor vehicles. 30, 2021, ons solidy waste disposal based upon thet followings schedule: Residential Household/Mobile Home Commercial Buildings authorized tok be collectedi int thes same manner as propertyt tax. isl levied for Highlands transfer feet toN Macon County Landfill.  $  108.00 108.00  following conditions: between revenue linei items.  a) The Finance Director mayt transfer amounts between objects ofe expenditure within a departmentor  b) The County Manager may transfer amounts between departments. between funds unless formal actioni is taken byt the Board of Commissioners.  c) Thef fundingf for approved reclassifications may! bet transferred from thet budgeted reserve witht the approval oft the County Manager. d) Nor revenues may! bei increased, nof funds may bet transferred fromt the Contingency accounti int the General Fund, andr not transfers mayk be made  Page 50 of6    SECTION:27. The County Manageri is hereby authorized to accept grant fundingy which has been previously approved for application byt the Boardo of Commissioners, including any localr matchi involved. The County Manageri is authorizedt to execute anyr resulting grant documents. Also, the County Manager is authorized toe enter into contracts for purchases ofa apparatus, supplies, materials, ore equipment as describedi in G.S. 143-129(a) up tot the limits stated therein fori informal biddingy whicha are within! budgeted: appropriations. The County Manageri is authorizedi toe enteri intor routine service contractsi int ther normal course of county operations withinb budgeted appropriations. Change Ordersf for capital project contracts previously approved by theE Board of Commissioners may bea approved byt the County Manager upt tot thei informal biddingl limitsr referred to above, provided thats sufficient funding is available. All contracts authorizedk by this ordinance are approved fors signature by the Chairman oftheE Boardof County Commissioners, the County SECTION: 28. Copies oft this Budget Ordinance shall bef furnished tot the Clerkt tot theE Board of Commissioners and tot the Budget Officer and Finance  Manager, and/ort the Clerk tot the Board of Commissioners as appropriate. Director to bek kept onf file byt them fort their directioni int the disbursement off funds.  Adoptedt this 9tho day ofJ June, 2020.  James P.T Tate Chairman, Board of Commissioners  DerekF Roland Clerk tot the Board of Commissioners  Page 60f6    VERSION INCLUDES $257,500 FOR SMALL BUSINESS LOAN PROGRAM FROM ECONOMIC DEVELOPMENT RESERVE FUND  MACON COUNTY, NORTH CAROLINA BUDGET ORDINANCE Fiscal Year 2020-2021  BEI IT ORDAINEDI byt the Board of Commissioners of Macon County, North Carolina:  SECTION 1. Thef followinga amounts arel hereby appropriated in the General Fund fort the operation ofthe county government: andi its activities fort thef fiscaly year beginning July 1, 2020, and ending. June 30, 2021, ina accordance witht thec chart ofa accounts heretofore  establishedi fort this county: Governing Board Administration Finance Tax Supervision Mapping Tax Assessment Legal Human Resources Board ofE Elections Register of Deeds Information Technology Garage Buildings & Grounds Sheriff Courthouse: Security NC Forest Service Contract Law Enforcement Center Permitting, Planning, and Development Emergency Medical Service Emergency! Management Services E911 Addressing Fire Task Force Animal Control Airport Economic! Development Cowee School Transit Services Soil Conservation Cooperative Extension Health Department Social Services Mental Heallh/Handicapped Juvenile Crime Prevention Council Veterans Services Senior Services Library Services Recreation Education Transfers toc othert funds Special Appropriations Non-Departmental Total Appropriations  $ 613,825 486,249 599,313 666,489 174,045 849,280 126,000 225,412 286,640 345,514 1,384,533 366,532 2,025,750 4,603,933 720,591 70,000 2,468,061 559,279 3,533,351 1,487,926 125,975 267,371 339,417 33,650 93,344 41,020 1,424,172 160,603 260,763 5,877,525 5,332,196 168,993 146,382 128,073 881,950 1,019,390 1,615,257 10,036,908 1,445,551 149,000 1.162.182 $ 52,302,445  Page 1of6    SECTION:2. Itis estimated thatt thet followingr revenues willl be available int the General Fund for thef fiscal year beginning. July1 1, 2020, and  ending. June: 30, 2021:  Tax Collections Gross Receipts Tax Local Option Sales Tax Payments inL Lieud of Taxes Service Fees Health Programs JCPC Grants Social Services Revenues Transit Services Grants & Fees Veterans Affairs Senior Services Revenues &F Fees Recreationf Fees Interest Earnings Rentals ABC Funds Miscellaneous Income Fund Balance Appropriated Grants Transfers from othert funds Total Estimated Revenues  $ 30,137,247 27,000 8,063,941 390,000 3,484,744 3,176,030 113,126 3,838,976 1,058,496 444,606 60,100 110,000 57,000 13,000 118,200 702,312 100,667 407,000 52,302,445  SECTION: 3. The following amounts are! hereby appropriated int thel Debt Service Fund fort thep payment ofp principal andi interest ont the outstanding: anda anticipated debto oft the county andt thef fees relating thereto fort thef fiscaly year beginning. July 1. 2020, ande ending. June 30,  2021:  2004 SCC Campus/Library Installment Purchase Sanders Owens 5-6 Schooll Land 2008 Schooll Issue QZAB- -E East Franklin 2010 lotla Valley School QZAB- Nantahala South! Macon Elementary Addition QZAB- Highlands Little Tennessee: Sewer Project Debt service reserve UnionA AcademylHighlands QZAB Total Appropriations ande ending. June 30, 2021:  $ 168,492 185,203 1,215,325 105,590 1,060,005 157,335 282,861 150,000 130,932 277,689 199,058 3,932,490  SECTION4. Itis estimated that thef following revenues will bea availablei int the Debt Service Fundf fort thef fiscal year beginning. July 1,2020,  Transfer from General Fund Transfer from Schools Capital Reserve Fund Subsidy Refunds Town ofFranklin Lottery Fund balance appropriated Total Estimated Revenues  $ 1,266,351 2,036,123 288,903 41,113 300,000 $ 3,932,490  SECTION5. Thef following amounts are! herebya appropriated in the Schools Capital Reservel Fundt fort the fiscaly year beginning. July 1, 2020,  ande ending. June 30, 2021:  Transfert tol Debt Service Fund Total Appropriations  s 2.036.123 $ 2.036,123  Page2of6    SECTION6. Itis estimatedt that the following revenues willl bea available int the Schools Capital Reserve Fund fort thef fiscaly yeark beginning  July1 1, 2020, ande ending, June 30, 2021: Local Option Sales Tax Interest Earnings Total Estimated Revenues  $ 2,034,123 2,000 2,036,123  SECTION7. The following amounts are hereby appropriatedi int the Fire District Tax Fund for thef fiscal yeart beginning. July 1, 2020, and  ending. June 30, 2021: Franklin Clarks Chapel Otto Cullasaja West Maçon Scaly Mountain Buringtownllotla Cowee Nantahala Highlands Mountain Valley Total Appropriations  $ 877,107 335,916 341,718 259,711 318,762 151,523 231,235 322,403 229,596 1,060,180 136.646. 4,264,797  SECTION8. Thef followingt taxr rates, based upont thev various estimated collections rates, are! herebyl leviedf fort the Firel Tax Districts fort the fiscal year beginning July 1,2020, ande ending. June 30, 2021. Rates are per $100 ofa assessed valuation oft taxable property.  Fire District Franklin Clarks Chapel Otto Cullasaja West Macon Scaly Mountain Bumingtown/lolla Cowee Nantahala Highlands Mountain' Valley Prior' Years Taxes Total Estimated Revenues 2020, ande ending. June 30, 2021: 911 Program Total Appropriations  Tax Rate  Estimated. Estimated. Valuation. CollectionRate Levy  0.0545 1,590,905,094 0.0802 412,902,835 0,0684 492,132,862 0.0557 460,469,096 0.0724 432,477,727 0.0586 258,199,679 0.1056 216,493,043 0.1142 276,696,141 0.0706 322,719,076 0.0300 3,545,989,742 0.1261 106,271,863  97.47% $ 845,107 98.42% 325,916 97.95% 329,718 98.14% 251,711 98,61% 308,762 97.17% 147,023 96.99% 221,735 97,60% 308,403 97.04% 221,096 99.19% 1,055,180 98.61% 132,146 118.000 $4,264,797  SECTION9. Thet following amounts are hereby appropriated int the Emergency 911 Surcharge Fundf fort thef fiscaly year beginning. July1 1,  $ 379.790 $ 379,790  SECTION 10. Itise estimated that the following revenues will be availablei int the Emergency 911 Surcharge Fundf for thef fiscal year  beginning. July 1,2 2020. ande ending. June 30, 2021; 911 Revenues Fund balance appropriated Total Estimated Revenues  $ 379,790 $ 379,790  Page 3of6    SECTION1 11. Thef following amounts arel hereby appropriated int the Solid Waste Fund fort thef fiscaly year beginning. July 1,2020,and  ending. June: 30, 2021: Administration Convenience Centers Landfill Operations Highlands Transfer Station Operations Recycling Solid Waste Processing Debt Service Transfers to Closure/Post-dosure Reserve Total Appropriations  $ 601,107 1,128,087 721,668 417,516 702,844 306,772 1,095,129 436.659 $ 5,409,782  SECTION1 12. Itise estimatedi thatt thef following revenues will be availablei int the Solid' Wastel Fundi fort thef fiscaly year beginning. July 1, 2020, ande ending  June 30, 2021:  Landfill Fees Tipping Fees Recycling Sales State Revenues Other Revenues Fund Balance Appropriated Total Estimated Revenues  $ 2,900,263 1,619,319 100,000 99,000 10,200 681.000 $ 5,409,782  SECTION 13. Thef following amount is appropriatedi int the Old Sites Closure/Post-Closure Fundf fort the fiscal year beginning. July 1,2020, ande ending  June 30, 2021:  Post-Closure Expenditures Total Appropriations 2020, ande ending. June: 30, 2021:  $ $  55,559 55,559  SECTION 14. Itis estimatedt thatt thef following revenue will be availablei int the Old Sites Closure/Post-Closure Fund for the fiscal year beginning July1 1,  Transfer from Solid Waste Fund Total Estimated Revenues  $ $  55,559 55,559  SECTION 15. Thei followinga amounts are appropriated int the Celll Closure/Posi-Closure Reserve Fundf fort thef fiscaly yeark beginning July 1, 2020, and  ending. June 30, 2021: Closure Reserve Post-Closure Reserve Remediation! Reserve Total Appropriations 1,2020, ande ending. June 30, 2021:  $ 313,500 2,500 65.100 $ 381,100  SECTION 16. Itise estimated thatt thef following revenue willl be available int the Celll Closure/Post-Cliosure Reservel Fund for thef fiscal year beginning. July  Transfer from Solid Waste Fund Total Estimated Revenues  s 381.100 $ 381,100  Page4of6    SECTION17. The following amounti is appropriated int the Self-Insured Healthl Insurance Fund fort thefi fiscaly year beginning. July 1,2020, ande ending. June  30, 2021:  Insurance CamremuAamisraen Total Appropriations  $ 5,443,579 $ 5,443,579  SECTION1 18. Itis estimated that thef following revenues will bea availablei in the Self-Insured! Health Insurance Fund fort thef fiscal year beginning July1 1,  2020, ande ending June: 30, 2021:  Contributions from Other Funds Cobra/Retirees Contributions Fund balance appropriated Transfert from General Fund Total Estimated Revenues Transfer tog general fund Smalll business loan program 2020, and ending. June 30, 2021:  $ 5,209,719 22,104 150,000 61,756 5,443,579 $ 407,000 257,500 664,500 $ 664,500  SECTION 19. The following amounti is appropriated int the Economic Dev. Reserve Fund (fund 20) fort thef fiscaly yeart beginning July 1, 2020, ande ending  June 30, 2021:  SECTION: 20. Itis estimated thatt thef following revenuey willl bea available in the Economic! Dev. ReserveF Fund (fund: 20) fort the fiscal year beginning July1 1, SECTION:21. Thef following amounti is appropriated int the Occupancy Tax Fund (fund 28)f fort thef fiscal year beginning July 1, 2020, ande ending. June 30, SECTION: 22. Itise estimated thatt thef followingr revenue will be availablei int the Occupancy Tax Fund (fund 28) fort thef fiscaly year beginning July 1, 2020,  InterestFundi balance appropriated  2021:  Occupancy' Tax ande ending. June: 30, 2021:  $ 1,012,500 $ 1,012,500  Occupancy Tax Collections  SECTION2 23. The Board of County Commissioners hereby! levies at tax att ther rate of 37.47 cents per one hundred dollars ($100.00) valuation ofp property listed as of. January 1, 2020, for the purpose ofr raisingr revenue includedi in" "Tax Collections" int the General Fundi in Section2 oft this ordinance. Thisr rate oft taxi isb based upon ane estimated total valuation of property fort thep purpose oft taxation of$ $8,0 094,678,029, and ane estimated collection rate of SECTION24. The Board of County Commissioners hereby! levies ap per unita assessmentf feet fort thef fiscaly year beginning July1 1,2 2020, ande ending. June Thel Board of Commissioners authorizes thea assessment: amount tob bep printedo ont thel Macon County Property Taxs statement. The assessmenti is SECTION: 25. The Board of Commissioners herebyl levies a charge of $66. 00p pert tonf for non-residential tippingf fees for demolition: and commercial waste. Ad charge of $10.00 pert toni isl leviedf for Materials Usefula anda a charge of $30.0 00p pert toni is leviedf forb brusha ands stumps. Ac charge of $8.75 per ton SECTION 26. The County Manager and/or Finance Director arel hereby authorized tot transfer appropriations within af funda as contained herein under the  97.30%f for real/personal and1 100% forr motor vehicles. 30, 2021, ons solid waste disposal based upon thef followings schedule: Residentiall Household/Mobile Home Commerciall Buildings authorized tob be collectedi int the same manner as property tax. isl levied for Highlands transferf fee tol Macon County! Landfill.  $ 108.00 > 108.00  following conditions: betweenr revenue linei items.  a) The Finance Director mayt transfer amounts between objects ofe expenditure withina a departmentor  b) The County! Manager may transfer amounts between departments. betweenf funds unless formal actioni ist taken byt the Board of Commissioners.  Thet fundingf for approved reclassifications may bet transferredi fromt the budgeted reserve with the approval oft the County Manager. d) Nor revenues may! bei increased, nof funds may! bet transferred from the Contingency account int the General Fund, and no transfers may ber made  Page5of6    SECTION: 27. The County Manageri ish herebya authorizedt to accept grant fundingy which! has been previously approved fora application byt the Boardo of Commissioners, including anyl local matchi involved. The County Manageri is authorizedt to execute any resultingg granto documents. Also, the County Manager is authorized! toe enter into contracts for purchases ofa apparatus, supplies, materials, or equipment as described in G.S. 143-129(a) upt tot the limits stated thereinf fori informal biddingy which arev within budgeted appropriations. The County Manager is authorized toe enteri intor routine service contractsi int ther normal course ofc county operations within budgeted appropriations. Change Orders for capital project contracts previously approved! by the Board of Commissioners may be approved byt the County Manager upt tot thei informal biddingl limits referredt toa above, provided thats sufficient funding is available. All contracts authorized byt this ordinance are approved for signature byt the Chairman oft the Boardof County Commissioners, the County SECTION: 28. Copies oft this Budget Ordinance: shall bef furnished tot the Clerk tot the Board ofC Commissioners. and tot the Budget Officer and Finance  Manager, and/or the Clerk tot thet Board of Commissioners as appropriate. Directort tob bek kept onf file by themf fort their directioni in1 thec disbursement off funds.  Adopted this 9th day of. June, 2020.  James P. Tate Chairman, Board of Commissioners  Derek Roland Clerk tot the Board of Commissioners  Page 6of6    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - REPORTS/PRESENTATIONS  MEETING DATE: JUNE 9, 2020  9A. Shelly Foreman, the Community Relations Regional Director for VAYA Health, has requested time on the agenda to update the board on the agency's activities and legislative priorities. She has provided four documents as "background" information for the overview she will present at 9B. The board will receive its monthly update on the county's COVID-19  the meeting, and all are attached.  response from the following individuals:  Kathy McGaha regarding Public Health Warren Cabe regarding Emergency Management Sheriff Robert Holland regarding law enforcement issues Derek Roland regarding overall county administration  9C. Mr. Roland would also like to discuss the county's use of the $833,421 from the state following passage oft the 2020 COVID-19 Recovery  Act.    Hello.  April 2020  Get to know' Vaya Health, an organization helping people in Macon County connect with the right providers  on thej journeyt toward health and wellness.  Vaya by the Numbers in Your County integrated healthcare. Datal belowisc county specific.  Vayas.communiy.based complexcarer managementmode! providesat team-based approacht to  841 Members: servedi inr network (based on claims data)  71 Membersrecwnecompex caremanagement  289 Complex care management contacts  Community Partnership Inconjunction: with NCI DMH/DD/SASand the Division of Vocational Rehabilitation: Services, Vaya designed and implemented NCCORE (the NC Collaborative for Ongoing RecoverythroughEmployment,a milestone paymentmodel for Individual Placementand Support(IPS), PSisan evidence-based best practice for adults with serious mental illness that helps individuals findand maintain employment.  Response to COVID-19" Vaya is committed to supporting providers, ensuring access to care and meeting the extraordinary behavioral health challenges faced by our communities asa We funded hardship payments and increased rates to providers to help stabilize their workforce and address COVID-19 impacts, from purchasing personal protective equipment to transitioning services to telehealth. We purchased 500 smartphones for high priority members to ensure they can receive telehealth services. In partnership with MAHEC and others, we launched the WNC COVID-19 Regional Report, a weekly update that provides the regional medical community with timely information on trends, needs, resources and As part oft the statewide Hope4NC Helpline, our call center connects people in our region tor mental health supports that help them cope and build resilience during times of  Spotlight  result of COVID-19.  Recovery is a Reality: Vaya's Efforts in the Opioid Epidemic  Vaya works with local partners to support prevention, harm eductonandtreatment efforts to improvet thewellbeing of individuals, families and communities. 14% of North Carolinians receiving treatmentthrough North Carolina's Opioid Crisis Granta areserved by providers funded Substance use admisonsyreacmssons declined over the past twoy years as Vaya increased access to Medication Assisted Treatment throughourwestern North  training opportunities.  byv Vaya.  crisis.  Carolina. Since 2016, we have distributed 8,200 opioid overdose-reversal kitsinour communities.  MASALS  VAYAHEALTH  Learn more at vayahealth.com    Key COVID-19 Support for Vaya Network Providers  VAYAHEALTH  Vaya prioritized network stabilization efforts to address the most at-risk areas first. These efforts 2. Providers delivering emergency walk-in services in the Vaya catchment area; and/or 3. Providers unable to provide their contracted services via Telemedicine due to the nature of the  focused on supporting:  1. Providers delivering a required crisis service to Vaya members; service (e.g. direct care, clubhouse, day treatment). To offer immediate financial support to eligible providers, Vaya:  Released the last FY20 quarter ofr non-Medicaid funding to Comprehensive Care Centers to ease Obtained funding to ensure that members currently receiving Medication Assisted Treatment through the State Opioid Response Grant who were no longer covered by grant funding were Authorized hardship funding to support providers who experienced an immediate loss of Medicaid revenue - eligible providers can request funding to stabilize their workforce and Identified $300,000 in child mental health funding and requested funding flexibility from DMH/DD/SAS that allows Vaya to use non-Medicaid funds to support child MH service needs in Purchased 500 cell phones for high priority members to ensure they can access services via Assisted child and I/DD residential providers who are experiencing rising costs related to costs of supplies and staff overtime and, ins some cases, staff retention. We gathered provider input directly and from hardship requests and aligned with Attachment Kg guidance (for IDD providers). As a result, Vaya enacted a 10%1 targeted rate increase retroactive to March 13  cash flow needs; covered for treatment;  transition to telehealth service delivery;  unique emergency cases; Telemedicine;  through April 30, 2020 for:  Child Residential providers including TFC, Levels II, and III  I/DD Residential levels of care including AFLS, Group Homes and Community ICFS.  In addition, to offer providers maximum flexibility during the State of Emergency while still  maintaining quality standards, Vaya:  Obtained approval from DHHS for a Telemedicine policy that is less restrictive than the revised NC Medicaid Clinical Coverage Policy 1H, and which allows both clinical (licensed) and non- licensed service providers to utilize telehealth options for Medicaid and non-Medicaid services; Identified and requested specific waivers for existing contract requirements and Clinical Coverage Policies/ Service Definitions to enable clinical and support service flexibility. This included allowing many services to be delivered via Telemedicine instead of face-to-face and  waiving or suspending certain staffing and training requirements;  Key COVID-19 Support for Network Providers  04.13.20    Suspended all non-essential provider monitoring and investigations. Vaya will continue to log and track all complaints we receive but will onlyi investigate allegations of serious health and Transitioned provider on-site reviews to desk reviews and streamlined the provider credentialing process to expedite requests from providers already enrolled in NCTracks; Continued collaboration with other LME/MCOs and: statewide Provider Councils to maximize standardization of services, policies and procedures while meeting the unique service needs of Quickly established and: set up new codes, modifiers and contract amendments across the Aligned and streamlined administrative processes within Vaya to minimize service disruption  safety issues, as determined by our Chief Medical Officer;  Vaya members and providers in our rural catchment area;  majority oft the Vaya Provider Network; and stabilize provider infrastructure.  To help keep members out of Emergency Departments and inpatient settings, Vaya:  Continued working with hospital systems and counties to support sanctuary sites for Behavioral Developed emergency services tracking tool to provide bi-weekly updates to CEO about status Continued working with countygovernment, departments of Public Health and local AHEC to ensure a regional approach (whenever possible) to establish clear line ofs sight for members and providers about resources and emergency management options, including quarantine and well  Health overflow;  ofc crisis system and ED utilization;  housing options for homeless members.  To help bridge communication barriers and ensure timely and accurate information for our Network Created a provider-focused COVID-19 webpage for providers where helpful guidance is stored Disseminates regular COVID-19 Provider Bulletins to consistently inform providers of new Established and implemented a weekly (or more often) Provider Network Question and Answer (Q&A) Teams Live event that includes representation from both Benchmarks and NC Providers Developed a Q&A process to receive provider questions, vet cross-departmentaly for accurate Moved staff into the rotation for the Provider Services Line SO calls are being answered in real time, instead of rolling to voicemail, to provide as much immediate support as possible; Developed and implemented a proactive communication strategy to ensure a cohesive approach in notifying providers of funding options and process for requesting hardship funds; Inp partnership with MAHEC and the Western Carolina Medical Society, launched the WNC COVID-19 Regional Report, a weekly update that provides the regional medical community with timely information on regional trends, needs, resources and training opportunities.  Providers, Vaya:  in one convenient location;  information and resources to support providers and member care;  Council;  responses and post for internal and external use;  Key COVID-19 Support for Network Providers  04.13.20    While awaiting final guidance about the Appendix KI Emergency Preparedness and Response Waiver Set aside necessary funding to ensure Innovations Waiver participants have access to medically Ensured funding for acute placement "emergency" options (e.g. death of caregiver); Designed streamlined provider authorization request, plan, budget updates and UM approval Worked within Vaya's medical and clinical teams to design standard questions for Complex Care Managers/Care Coordinators to ask members during meetings to ensure service, basic care and Developed a process, forms and provider communication tools for Innovations Provider  Request submitted by DHHS on March 13, 2020, Vaya:  necessary. services during the COVID-19 State of Emergency;  process to minimize impact on families;  safety needs are met to greatest degree possible;  Retention payments.  If the COVID-19 State of Emergency continues beyond April 30, Vaya will re-evaluate and address  ongoing provider needs.  Key COVID-19S Support for Network Providers  04.13.20    Cardinal Innovations  ASTPOINTE  PARTNERS Improningties. Steng.hening.Commun  Alliance HEALTHCARE, Health  SANDHILLS CENTER  Trillium VAVA HEALTHR RESOURCES VAYAHEALTH  On behalf of North Carolina's seven Local Management Entity/Managed Care Organizations (LME/MCOs), we appreciate the opportunity to provide continuing feedback on how the COVID-19 pandemic has impacted our state's publicly managed behavioral health system. LME/MCOs are responsible for managing Medicaid and other public behavioral health andi intelectua/developmental disability (IDD) funds for millions of North Carolinians in all 100 counties. We are working 24/71 to support frontline healthcare providers, ensure access to and continuity of care, and meet the staggering The LME/MCO system respectfully requests the egsicturesconmsideration of thej following non-CARES Act budget and Stop Single-Stream Funding Cuts: Ensure the solvency of our state's health safety net to provide behavioral health Single-Stream Funding is the state funding to provide access to behavioral health: services for North Carolinians who are uninsurea/underinsured and do not qualify for Medicaid. This resource enables LME/MCOs to cover things that Medicaid does not, such as housing, vocational programs, jail diversion activities, and transportation. This safety net funding has been cutf for more than five consecutive years, diverting more than halfa al billion dollars from the state's public behavioral health system. When people cannot get the behavioral healthcare they need, their conditions often manifest into severe crises resulting in avoidable ED visits, police involvement, and homelessness - scenarios that are traumatic and expensive for our families and that will exact more of an economic toll as our state struggles Withal largei influx of North Carolinians suddenly facing unemployment ort furlough due to the crisis, this funding stream is critical to serving the behavioral health needs of many individuals and families during a very challenging time. An April 2020study! by Health Management Associates estimated how the economic impacts of COVID-19 could affect the number of uninsured individuals. This study warned that uninsured numbers could increase to 40 million nationwide, with bigger impacts in North Carolina and other Medicaid non-expansion states. North Carolina Increase Innovations Waiver Slots: Increase Innovations Waiver slots to meet the needs of over: 12,000 North Waiver slots enable individuals with disabilities, who would otherwise face institutionalization, to receive support services int their homes and communities. Currently, the waiting list across the state for this program is more than 12,000 people. The total number ofs slots is determined and funded int the state budget. Keeping individuals stable in the home and community of their choice is integral to positive health outcomes, especially during this emergency when we all should be at home to thet fullest possible extent to reduce thes spread of COVID-19. Furthermore, additional stress ont families due to the pandemic can exacerbate the need for adequate services and supports fora We are grateful that DHHS pursued, and the federal government approved, options to assist people who are already ont the Innovations Waiver through an Appendix KI Waiver that allows additional hours ofs service, alternatives for service delivery, and otheri flexibilities during the pandemic. Iti is important to note that depending on how long the impact of the pandemic lasts, LME/MCO capitation rates may need tol be adjusted to recognize the cost of those Support allocation of additional revenue from alcohol sales during the COVID-19 emergency period for substance Support new funding to add reserved capacity (emergency) Innovations Waiver slots for COVID-19-related, situations Support sufficient allocation of personal protective equipment (PPE) tol behavioral health providers and support staff  behavioral health challenges faced by our communities as a result of this terrible pandemic.  policy items:  access to increasing uninsured and underinsured. individuals due to COVID-19.  to recover from thei impacts of the pandemic.  coulds see our uninsured numbers grow anywhere from 98,000 to 524,000more individuals.  Carolina citizens on the waiting list for IDD services.  family member with IDD, particular when parents/family caregivers are elderly.  flexibilities.  Additional Policy Considerations: use disorder treatment            MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - OLD BUSINESS  MEETING DATE: June 9, 2020  10A. The board will consider the recommendations and comments of the Macon County Forest Advisory Committee regarding the 2020 Draft Management Plan for the Nantahala National Forest Lands within the county. Mr. Roland has prepared what is essentially an executive summary of the committee's report, based on USFS guidelines for the form that feedback on the plan should take, and a copy ofit is attached. 10B. Based on action taken earlier in the meeting, the board will have two options regarding consideration of the ordinance amending the Fiscal Year 2019-20 budget. Again, one includes funding for the small business loans program, and the other does not. Mrs. Carpenter can elaborate if needed.  Copies ofboth documents are attached.    MACON  On behalf oft the Macon County Board of Commissioners, we are pleased to present to you our feedback concerningi the proposed forest plan revision. As approximately 46% of our land lies within the boundaries of the Nantahala National Forest, it plays a crucial role in thel lives of Macon County residents, from providing recreational opportunities, to creating localj jobs and supporting local businesses. In recognizing the numerous and wide-ranging benefits the forest provides to Macon InF February of 2020, the Macon County Board of Commissioners established a "forest plan review committee." Made up of homebuilders, hunters, planners, hiking enthusiasts, GIS specialists and representatives oft the timber industry, the "forest plan review committee" provided an excellent cross section of local forest representation. In May of 2020, following planreview, the committee submitted its feedback toi the Macon County Board of Commissioners in the form ofr recommendations. We would respectfully request that the United States Forest Service consider implementing "Alternative B," with  County, much effort has gone into reviewing the proposed plan.  consideration given to the following recommendations:  Recommendation #1: No additional wilderness area classification in Macon County Justification: In. July of 2014, the Macon County Board of Commissioners unanimously adopteda "Resolution Opposing the Designation of Additional Wilderness Areas within the Nantahala National Forest in Macon County." The commissioners reaffirmed this stance again in 2016 as they chose not to consider a resolution proposed by the Wilderness Society to support the USfSrecommendations for Recommendation. #: 2: No change to the designation of existing administrative and congressionally designated areas in the plan revision with emphasis added to areas designated "Inventoried Roadless. Justification: The commitment to leave existing administrative and congressionally designated areas unchanged is contained within the "Nantahala and Pisgah Forest Plan Revision Readers Guide." Furthermore, USFS representatives communicated this commitment verbally to Macon County officials Recommendation #3: Continue to support vegetation management, for wildlife habitat and forest restoration within the Appalachian Trail Corridor, where it cannot bes seenj from the corridor. Justification: This is consistent with historic practice for projects falling within the AT Corridor. Recommendation #4: Continue to maintain and improve frequently visited: sites through locally Justification: Tourists and locals alike frequently visit many: sites located within the USFS. From an economic standpoint, sites like Dry Falls, White Side Mountain, Glenn Falls, Bridal Veil Falls and Cliffside  wilderness ini thet final Nantahala-Pisgah Forest Management Plan.  during a meeting on February 10, 2020.  coordinated efforts.    recreation area are tremendously popular among "day trippers" who come fora a short visit and spend their money at local stores, restaurants and gas stations. In recognizing thei tremendous boost this provides to our local economy and opportunities fori forest enjoyment among residents and visitors, Macon County requests that continual maintenance andi improvement at these frequently visited sites is In addition to particular sites, high priority should be placed on maintaining local trails. These frequently visited areas also provide an economic benefit along with opportunities fori individuals to enjoy the local forest. Decisions involving construction and reconstruction of trails should be handled at the local  at top priority for the USFS moving forward.  ranger district level, as they are most familiar with these areas. Recommendation #5: Higher prioritization, placed on Wildlife.  Justification: While it is understood this is not a wildlife management plan, healthy, abundant wildlife populations have a direct impact on 3oft the 4 land management themes int the forest revision plan including: Sustaining healthy ecosystems, partnering with others and connecting people to the land. Recommendation #6: Enhance forest access for people of allo ages and abilities while maintaining the Justification: As Macon County's population is aging, it is extremely important to ensure the forest remains accessible to all Macon County residents. Furthermore, access is crucial to many oft those individuals who enjoy various forms of forest-related recreation. Currently, road closures occurring in Januaryresult in limited access for all residents and visitors, as well as small game hunters for al large Recommendation #7: Recognize the economic impact of sustainable timber management Justification: Local timber businesses now have to process a high volume of timber from outside Macon County due to declining quality and sporadic supply oft timber within thel local forest. Timber sales are important to the local economy and, in addition, a portion of receipts from timber sales provides  character ofthe forest.  part of the small game hunting season.  funding for the local education system.  Recommendation #8: Area East of Scream Ridge classified as Matrix  Justification: Grouse, deer and turkey hunters actively use the area east of Scream Ridge. Numerous wildlife openings along with two gated system roads, maintained: for decades, provide key access points toi the area. Furthermore, the gated roads serve as al buffer between the heavily used FSR67 and the Southern Nantahala Wilderness. As no opportunities for active wildlife management exist within the immediate proximity of this area, it is extremelyi important that the area is actively managed under the  Matrix designation.  Recommendation # 9: Overflow Creek (Blue Valley) classified as Backcountry  Justification: USFS Road 79, which divides this area, for decades has promoted fishing, camping and hunting. The area is bordered by State Highway 106 and intensive private development has occurred on the west and northeast borders. Furthermore, Glenn Falls, al highly visited recreation site and trail, also borders the property on the northeast. The aforementioned factors, combined with the small size of the Overflow Creek area, make it inappropriate for wilderness area classification. As al Backcountry area,    steps can be taken to improve the ecosystem health and prevent thet total takeover of white pine, which isc occurringi ins some: sections. Additionally, the Backcountry designation would allow for maintenance of  open and closed roads, wildlife openings and primitive campsites. Recommendation #10: Ellicott Rock. Extension classified as Matrix  Justification: Due to the proposed extension's relatively gentle and hidden terrain, elevation and history, it is vitally important fort this area to receive active management for ecosystem restoration, wildlife improvement and access for hunters. In addition, multiple stands oft timber that will soon be Recommendation #11: Tusquittee Bald divided into Matly/poccountyratnert than Wilderness. Justification: This classification would allow fort the continued maintenance of existing road systems and Again, we appreciate you taking the time to review Macon Count/5racommendations pertaining to the forest plan revision. We feel strongly that the recommendations as presented will serve to maximize forest accessibility, sustain! healthy ecosystems, provide clean and abundant water and allow fora continued, partnership between Macon County and the United States Forest Service. Asa result, we are ensuring that this invaluable resource will continue to be enjoyed for generations to come.  mature for harvest are located in this area.  wildlife habitat while also enabling timber harvest.  Sincerely,  Jim Tate  Chairman, Macon County Board of Commissioners    MACON COUNTY, NORTH CAROLINA ORDINANCE. AMENDING Fiscal Year 2019-20201 Budget  BEI IT ORDAINEDI byt the Board of Commissioners of Macon County, North Carolina:  SECTION1. The following amounts are! hereby appropriated int the General Fundf for thec operation of the county government andi its activities for thet fiscal year beginning July1 1,2019, ande ending. June 30, 2020, in accordance with the chart ofa accounts heretofore  establishedi fort this county: Governing Board Administration Finance Tax Supervision Mapping Tax Assessment Legal Human Resources Board ofE Elections Register ofD Deeds Information Technology Garage Buildings & Grounds Sheriff Courthouse Security NC Forest Service Contract Governor's Highway Safety Law Enforcement Center Permitting, Planning, and Development Emergency Medical Service Emergency Management Services/Fire Task Force E911 Addressing Animal Control Airport Economic! Development Cowee School Transit Services Soil Conservation Cooperative Extension Health Department Social Services Mental Health/Handicapped Juvenile Crime Prevention Council Veterans Services Senior Services Library Services Recreation Education Transfers toc other funds Special Appropriations Non-Departmental Total Appropriations  $  632,041 490,924 599,554 737,013 208,690 807,719 140,000 223,705 325,945 328,460 1,178,896 414,207 2,398,737 5,049,035 938,576 92,748 2,714,955 589,260 4,358,585 1,802,828 125,827 384,529 33,650 105,794 41,020 1,262,978 204,851 294,481 7,025,012 5,577,433 168,993 135,091 126,529 905,742 1,019,390 1,431,045 10,471,863 2,778,730 280,372 2,123.670 $ 58,528,878  Page 1of6    SECTION:2. Itise estimated that thef following revenues willl bea availablei int the General Fundi for the fiscal year beginning. July 1,2019,  ande ending. June: 30, 2020: Tax Collections Gross Receipts Tax Local Option Sales Tax Payments inl Lieu of Taxes Service Fees Health Programs JCPC Grants Social Services Revenues Transit Services Grants &F Fees Veterans Affairs Senior Services Revenues &F Fees Recreation! Fees Interest Earnings Rentals ABC Funds Miscellaneous Income Fund Balance Appropriated Grants Transfers To General Fund Total Estimated! Revenues  $ 30,474,019 27,000 8,506,185 390,000 3,678,224 4,439,234 108,976 4,095,600 950,904 466,206 60,100 510,000 62,000 12,000 276,527 2,466,094 1,598,809 407,000 58,528,878  SECTION3. The following amounts are! hereby appropriated int the Debt Service Fundf for thep payment of principal andi interest ont the outstanding and anticipated debt oft the county and the fees relatingt thereto fort thef fiscal year beginning July 1, 2019, ande ending, June  30, 2020:  Principal payments Interest payments Total Appropriations ande ending. June: 30, 2020:  $ 3,319,162 781,054 $ 4,100,216  SECTION4. Itis estimatedt that the followingr revenues willl be available int the Debt Service Fund forf fiscal year beginning July 1,2019,  Transfer from General Fund Transfer from Schools Capital Reserve Fund Subsidy Refunds Town off Franklin Interest Fund Balance Appropriated Lottery Total Estimated Revenues 2019, and ending. June: 30, 2020:  $ 1,266,351 2,163,400 328,531 41,934 300.000 $ 4,100,216  SECTION5. Thef following amounts are! hereby appropriated int the Schools Capital Reserve Fundf fort thef fiscal yeark beginning July 1,  Transfer tol Debt Service Fund Total Appropriations 1,2019, ande ending. June 30, 2020:  $ 2.163.400 $ 2,163,400  SECTION6. Itis estimated thatt thef following revenues willl be availablei int the Schools Capital Reserve Fundf for the year beginning, July  Local Option Sales Tax/Interest Earnings Total Estimated Revenues  $ 2.163.400 $ 2,163,400  Page 2of6    SECTION7. The followinga amounts are hereby appropriated int thel Firel District Tax Fund for thef fiscaly year beginning July 1, 2019, and  ending. June 30, 2020: Franklin Clarks Chapel Otto Cullasaja West Macon Scaly Mountain Burningtown/lota Cowee Nantahala Highlands Mountain Valley Total Appropriations  $  883,007 332,450 340,452 259,486 316,838 150,273 233,160 321,969 234,214 1,058,864 139,329 $ 4,270,042  SECTION8. The following taxr rates, based upon ane estimated collections rate ofs 97.95%, are hereby levied fort the Fire Tax Districts for the fiscaly year beginning July 1,2019, ande ending. June 30, 2020. Rates arep per $100 ofa assessedy valuation oft taxable property.  Fire District Franklin Clarks Chapel Otto Cullasaja West Macon Scaly Mountain Burningtown/lotia Cowee Nantahala Highlands Mountain' Valley Total Estimated! Revenues 2019, ande ending. June: 30, 2020: 911 Program Total Appropriations beginning July 1,2019, ande ending. June 30, 2020: 911 Revenues Fund Balance Appropriated Total Estimated Revenues  Tax Rate 0.0545 $ 0.0802 0.0684 0.0557 0.0724 0.0586 0.1056 0.1142 0.0706 0.0300 0.1261  Lew 883,007 332,450 340,452 259,486 316,838 150,273 233,160 321,969 234,214 1,058,864 139,329 $ 4,270,042  SECTION9. The following amounts arel hereby appropriated. int the Emergency 911 Surcharge Fund fort the fiscal year beginning July 1,  $ 501,145 $ 501,145  SECTION 10. Itis estimated that thef following revenues willb bea available int the Emergency 911 Surcharge Fundf for thet fiscal year  $ 359,431 141,714 $ 501,145  SECTION 11. The following: amounts are hereby appropriated int the Solid Waste Fund fort thef fiscaly yeark beginning July 1,2019, and  ending, June 30, 2020:  Solid Waste Operations Transfers to Closure/Post closure Reserve Total Appropriations  $ 5,356,545 514.659 $ 5,871,204  Page3of6    SECTION 12. Itise estimatedi that thef following revenues willl be availablei int the Solid Waste Fund for thet fiscaly year beginning, July 1,2019, and  ending. June 30, 2020: Landfill Fees Tipping Fees Recycling Sales State Reimbursements Other Revenues Fundb balance appropriated Total Estimated Revenues  $ 2,575,000 1,600,000 275,000 97,800 20,423 1.302.981 $ 5,871,204  SECTION 13. The following amounti is appropriated in the Old Sites Closure/Post-Closure Fund fort the fiscaly year beginning. July 1,2019, and  ending, June 30, 2020:  Post-Closure! Expenditures Total Appropriations 1,2019, ande ending. June 30, 2020:  $ 115,000 $ 115,000  SECTION 14. Itis estimated that the following revenue will bea available int the Old Sites Closure/Post-Closure Fund fort the fiscal year beginning July  Transfer from Solid Waste Fund Total Estimated Revenues  $ $  115,000 115,000  SECTION 15. Thet following amounts are appropriated int the Celll 6 Closure/Pos+-Closure Reserve Fund fort thet fiscal year beginning. July 1,2019,  ande ending. June 30, 2020: Closure Reserve Post-Closure Reserve Remediation! Reserve Total Appropriations  $ $  328,725 2,676 68,258 399,659  SECTION 16. Itise estimated thatt the following revenue will bea availablei int the Celll Closure/Pos-Closure Reserve Fund forf fiscaly year beginning  July 1,2019, ande ending. June 30, 2020:  Transfer from Solid Waste Fund Total Estimated! Revenues  $ $  399.659 399,659  SECTION 17. Thei following amounti is appropriatedi in the Self-Insured Health Insurance Fund fort the fiscal year beginning. July 1,2019, and ending  June 30, 2020:  Insurance Claims/Premium/Administration Total Appropriations  s 5,594.253 $ 5,594,253  SECTION 18. Itise estimatedi thatt thet following revenues willl be availablei int the Self-Insured Health! Insurance Fundi fort the fiscaly year beginning July  1,2019, ande ending. June 30, 2020:  Contributions from Other Funds Cobra/Retirees Contributions Interest Earnings Transfer from generalf fund Fund balance appropriated Total Estimated Revenues  $ 4,988,645 27,552 6,300 61,756 510.000 $ 5,594,253  Page4of6    SECTION 19. Thet following amounts are appropriated int the Federal/State Forfeiturel Fund (fund2 22) fort thef fiscaly year beginning July 1,2019, and  ending. June 30, 2020:  Federal Forfeiture Expenditures State Forfeiture Expenditures Total Appropriations  $ $  17,699 18,526 36,225  SECTION: 20. Itise estimated that the following revenues willl be availablei int thel Federal/State Forfeiture! Fund (fund 22) for thef fiscal year beginning  July1 1,2019, ande ending. June 30, 2020:  Federal Forfeiture Revenues/Fund Balance Appropriated State Forfeiture Revenues/Fund Balance Appropriated  $ $  17,699 18,526 36,225  Total Estimated Revenues  SECTION:21. The following amount is appropriated int the Economic Dev. Reserve Fund (fund 20) fort the fiscal yeart beginning. July 1,2019, and  ending. June 30, 2020:  Transfer to general fund  $  407,000  SECTION:22. Itis estimated thatt the following revenue willl be availablei int the Economic Dev. Reserve Fund (fund 20)f for thet fiscaly year beginning  July 1, 2019, ande ending. June: 30, 2020:  Revenues/Fund balance appropriated  $  407,000  SECTION:23. Thef following amount is appropriated int the Occupancy" Tax Fund (fund 28) for thef fiscal yeart beginning. July 1,2019, and ending. June  30, 2020:  Occupancy Tax  S 1,333,696  SECTION: 24. Itis estimated that thef following revenue will bea availablei int the Occupancy Tax Fund (fund: 28) fort thef fiscal yeart beginning. July 1,  2019, ande ending. June 30, 2020:  Occupancy Tax Collections  $ 1,333,696  SECTION 25. Thel Board of County Commissioners hereby levies at tax att ther rate of 37.47 cents per onel hundred dollars ($1 100.00) valuation of property listed aso of. January 1, 2019, fort the purpose ofr raisingr revenuei includedi in' Tax Collections" int the General Fundi in Section 2 oft this This rate oft taxi isb based upon ane estimated total valuation ofp propertyf fort thep purpose oft taxation ofS $8,044,000,000: and ane estimated collection rate SECTION: 26. The Board of County Commissioners hereby! levies a per unit assessment fee fort thef fiscaly year beginning July 1,2019, ande ending  ordinance.  of 98.32%1 for real/personal: and1 100% for motor vehicles.  June: 30, 2020, ons solidy waste disposal basedu upon thef following schedule:  Residential HouseholdMobile Home Commercial Buildings  $ $  95.00 95.00  The Board of Commissioners. authorizes the assessment: amount tob bep printed ont the Macon County Property Taxs statement. The assessmentis SECTION:27. The Board of Commissioners hereby levies a charge of $66. 00 per tonf for non-residential tipping fees for demolition: and commercial waste. Acharge of$10.00p per toni isl levied for Materials Usefula anda a charge of$ $30.00 pert toni is leviedf for brusha ands stumps. Acharge of$8.75p per  authorized tob bec collectedi int the same: manner: asp propertyt tax. toni is leviedf for Highlands transfer feet to Macon County Landfill.  Page5of6    SECTION:28. The County Manager and/or Finance Director arel hereby authorized tot transfer appropriations withina af fund as contained herein under  thet following conditions:  a) Thel Finance Director may transfer amounts between objects ofe expenditure within a department.  b) The County! Manager may transfer amounts between departments.  c) Thef funding for approved reclassifications may bet transferredi from the budgeted reserve with the approval oft the County Manager. d) Nor revenues may bei increased, nof funds may bet transferred from the Contingency accounti int the General Fund, and not transfers may ber made SECTION2 29. The County Manageri is hereby authorized toa accepts grantf fundingy which hast been previously approvedf for application by the Boardo of Commissioners, including any! local matchi involved. The County! Manageri is authorizedi to execute any resultings grant documents. Also, the County Manager is authorized toe enteri into contractst forp purchases ofa apparatus, supplies, materials, ore equipment as describedi in G.S. 143-129(a) upt tot the limits statedt thereinf fori informal biddingy which are within budgeted appropriations. The County! Manageri is authorized toe enteri intor routine service contracts int the normal course ofc county operation within budgeted appropriations. Change Ordersf for capital project contracts previously approved by the Board of Commissioners may be approved! by the County Manager upt tot thei informal biddingl limits referred to above, provided thats sufficient fundingi is available. All contracts authorized! byt this ordinance are approved fors signature by the Chairman oft the Board of County Commissioners, SECTION: 30. Copies of this Budget Ordinance shall bef furnished tot the Clerk tot the Boardo of Commissioners. andt to thel Budget Offiçer and Finance  betweent funds unless formal actioni is taken by the Board of Commissioners.  the County Manager, and/or the Clerk tot the Boardo of Commissioners as appropriate. Director to bek kept onf file byt them fort their directioni int the disbursement off funds.  Adopted this 9th day of. June, 2020.  James P. Tate Chairman, Board of Commissioners  Derek Roland Clerk tot the Board of Commissioners  Page6of6    VERSION INCLUDES $257,500 FOR SMALL BUSINESS LOAN PROGRAM  FROM ECONOMIC DEVELOPMENT RESERVE FUND  MACON COUNTY, NORTH CAROLINA ORDINANCE. AMENDING Fiscal) Year 2019-2020 Budget  BEI IT ORDAINEDI by the Board of Commissioners ofN Macon County, North Carolina:  SECTION 1. Thet following amounts arel hereby appropriated int the General Fund fort the operation oft the county government: andi its activities fort thei fiscaly year beginning. July 1, 2019, ande ending. June 30, 2020,i ina accordance witht the chart ofa accounts heretofore  established fort this county: Governing Board Administration Finance Tax Supervision Mapping Tax Assessment Legal Human Resources Board ofE Elections Register ofD Deeds Information Technology Garage Buildings & Grounds Sheriff Courthouse Security NCI Forest Service Contract Governor's Highway Safety Law Enforcement Center Permitting, Planning, and Development Emergency Medical Service Emergency Management Services/Fire Task Force E911 Addressing Animal Control Airport Economic Development Cowee School Transit Services Soil Conservation Cooperative Extension Health Department Social Services Mental Health/Handicapped Juvenile Crime Prevention Council Veterans Services Senior Services Library Services Recreation Education Transfers to other funds Special Appropriations Non-Departmental Total Appropriations  $  632,041 490,924 599,554 737,013 208,690 807,719 140,000 223,705 325,945 328,460 1,178,896 414,207 2,398,737 5,049,035 938,576 92,748 2,714,955 589,260 4,358,585 1,802,828 125,827 384,529 33,650 105,794 41,020 1,262,978 204,851 294,481 7,025,012 5,577,433 168,993 135,091 126,529 905,742 1,019,390 1,431,045 10,471,863 2,778,730 280,372 2.123.670 58,528,878  Page 1of6    SECTION:2. Itis estimated that thet following revenues will bea available int the General Fund fort thet fiscaly year beginning July 1,2019,  ande ending June 30, 2020: Tax Collections Gross Receipts Tax Local Option Sales Tax Payments inl Lieu ofTaxes Service Fees Health Programs JCPC Grants Social Services Revenues Transit Services Grants &Fees Veterans Affairs Senior Services Revenues &F Fees Recreation! Fees Interest Earnings Rentals ABC Funds Miscellaneous income Fund Balance Appropriated Grants Transfers To General Fund Total Estimated Revenues  $ 30,474,019 27,000 8,506,185 390,000 3,678,224 4,439,234 108,976 4,095,600 950,904 466,206 60,100 510,000 62,000 12,000 276,527 2,466,094 1,598,809 407,000 58,528,878  SECTION3. The following amounts are hereby appropriated in the Debt Service Fundi fort the payment ofp principal andi interest ont the outstanding and anticipated debt oft the county andt thet fees relating thereto fort thef fiscaly year beginning. July 1,2019, ande ending. June  30, 2020:  Principal payments Interest payments Total Appropriations ande ending. June: 30, 2020:  $ 3,319,162 781,054 $ 4,100,216  SECTION4. Itise estimatedt thatt the followingr revenues will be available int thel Debt Service Fundi forf fisçal year beginning July 1,2019,  Transfer from General Fund Transfer from Schools Capital Reserve Fund Subsidy Refunds Towno off Franklin Interest Fund Balance Appropriated Lottery Total Estimated Revenues 2019, ande ending. June: 30, 2020:  1,266,351 2,163,400 328,531 41,934 300,000 4,100,216  SECTION 5. Thef following amounts are! hereby appropriated int the Schools Capital Reserve Fundf for thef fiscaly year beginning. July 1,  Transfer to! Debt Service Fund Total Appropriations 1,2019, ande ending. June 30, 2020:  $ 2.163.400 $ 2,163,400  SECTION6. Itis estimatedt thatt thef following revenues will! bea availablei int the Schools Capital Reserve Fund fort they year beginning. July  Local Option Sales Tax/Interest Earnings Total Estimated Revenues  $ 2,163.400 $ 2,163,400  Page 2of6    SECTION7. The following amounts are hereby appropriated int the Fire District Tax Fund fort thef fiscaly yeart beginning. July 1,2019, and  ending. June: 30, 2020: Franklin Clarks Chapel Otto Cullasaja West Maçon Scaly Mountain Burningtown/lota Cowee Nantahala Highlands Mountain Valley Total Appropriations  $  883,007 332,450 340,452 259,486 316,838 150,273 233,160 321,969 234,214 1,058,864 139,329 $ 4,270,042  SECTION8. The following taxi rates, based upon ane estimated collections rate of97.95%, are! hereby leviedf fort the Fire Tax Districts for thet fiscaly year beginning July 1, 2019, ande ending. June 30, 2020. Rates arep per $100 ofa assessed valuation oft taxable property.  Fire District Franklin Clarks Chapel Otto Cullasaja West! Macon Scaly Mountain Burningtownylota Cowee Nantahala Highlands Mountain' Valley Total Estimated Revenues 2019, ande ending. June 30, 2020: 911 Program Total Appropriations 911 Revenues Fund Balance Appropriated Total Estimated Revenues  Tax Rate 0.0545 $ 0.0802 0.0684 0.0557 0.0724 0.0586 0.1056 0.1142 0.0706 0.0300 0.1261  Lew 883,007 332,450 340,452 259,486 316,838 150,273 233,160 321,969 234,214 1,058,864 139,329 $ 4,270,042  SECTION 9. The following amounts arel hereby appropriated int the Emergency 911 Surcharge Fund fort the fiscal yeark beginning July 1,  $  501,145 501,145  SECTION 10. Itis estimated that the following revenues willl be available int the Emergency 911 Surcharge Fund fort the fiscal year  beginning. July 1,2019, ande ending. June 30, 2020:  $ 359,431 141,714 $ 501,145  SECTION 11. The following amounts arel hereby appropriated int the Solid Waste Fund fort thef fiscaly yeark beginning July 1,2 2019, and  ending. June 30, 2020:  Solid Waste Operations Transfers to Closure/Post closure Reserve Total Appropriations  $ 5,356,545 514.659 $ 5,871,204  Page3of6    SECTION 12. Itis estimated that the following revenues willl be available int the Solid Waste Fundf for thef fiscal year beginning, July 1,2019, and  ending. June 30, 2020: Landfll Fees Tipping Fees Recyding Sales State Reimbursements Other Revenues Fund balance appropriated Total Estimated! Revenues  $ 2,575,000 1,600,000 275,000 97,800 20,423 1.302.981 $ 5,871,204  SECTION 13. The following amount is appropriated int the Old Sites Closure/Post-Closure Fundf fort thet fiscaly year beginning July 1, 2019, and  ending. June: 30, 2020:  Post-Closure Expenditures Total Appropriations 1,2019, ande ending. June 30, 2020:  $ 115,000 $ 115,000  SECTION 14. Itis estimated that thef following revenue wil bea available int the Old Sites Closure/Post-Closure Fund for the fiscal year beginning July  Transfer from Solid Waste Fund Total Estimated Revenues  $ $  115,000 115,000  SECTION 15. Thet following amounts are appropriated int the Celll Closure/Pos-Closure Reserve Fundf for the fiscal year beginning. July 1,2019,  ande ending. June 30, 2020: Closure Reserve Post-Closure! Reserve Remediation! Reserve Total Appropriations  $ $  328,725 2,676 68.258 399,659  SECTION 16. Itis estimated that the following revenue will be available int the Celll IClosurelPos+Closure Reserve Fund forf fiscal year beginning  July1,2019, and ending. June: 30, 2020: Transfer from Solid Waste Fund Total Estimated Revenues  $ $  399,659 399,659  SECTION 17. Thet following amounti is appropriatedi in the Self-Insured Health Insurance Fund fort thef fiscal year beginning July 1,2019, ande ending  June: 30, 2020:  Insurance Claims/Premium/Administration Total Appropriations  $ 5.594.253 $ 5,594,253  SECTION 18. Itis estimated that thet followingr revenues willl be availablei int the Self-Insured Healthl Insurance Fundt fort the fiscaly year beginning July  1,2019, ande ending. June: 30, 2020:  Contributions from Other Funds Cobra/Retirees Contributions Interest Earnings Transfer from generalf fund Fund balance appropriated Total Estimated Revenues  $ 4,988,645 27,552 6,300 61,756 510.000 $ 5,594,253  Page 4of6    SECTION 19. The following amounts are appropriated int the Federal/State Forfeiture Fund (fund 22) fort thef fiscal year beginning July 1,2019, and  ending. June 30, 2020:  Federal Forfeiture Expenditures State Forfeiture Expenditures Total Appropriations  $ $  17,699 18,526 36,225  SECTION 20. Itis estimated thatt thef following revenues will be available int the Federal/State Forfeiture! Fund (fund 22)f fort thet fiscal yeart beginning  July 1,2019, and ending June 30, 2020:  Federal Forfeiture Revenues/Fund Balance Appropriated State Forfeiture Revenues/Fund Balance Appropriated  $ $  17,699 18,526 36,225  Total Estimated Revenues  SECTION21. Thei following amounti is appropriated int the Eçonomic Dev. Reserve Fund (fund 20) for thef fiscaly year beginning July 1,2019, and  ending. June: 30, 2020:  Transfer to general fund Small business loan! program July 1, 2019, ande ending. June 30, 2020:  $  407,000 257,500 664,500 664,500  SECTION2 22. Itis estimated that thef followingr revenuey will be availablei int the Economic! Dev. ReserveF Fund (fund2 20)f for thef fiscal yeart beginning  Revenues/Fundi balance appropriated  $  SECTION23. Thef following amounti is appropriated int the Occupancy Tax Fund (fund 28) fort thet fiscal year beginning. July 1,2019, ande ending June  30, 2020:  Occupancy Tax  $ 1,333,696  SECTION: 24. Itis estimated that thef following revenuey willl be available int the Occupancy TaxF Fund (fund: 28) fort thet fiscaly year beginning July 1,  2019, ande ending. June 30, 2020:  Occupancy Tax Collections  $ 1,333,696  SECTION 25. The Board of County Commissioners herebyl levies at tax att the rate of3 37.47 cents per one! hundred dollars ($100.00) valuation of property listed as ofJ January 1, 2019, fort the purpose ofr raising revenuei included in" Tax Collections" int the General Fundi in Section: 2 ofthis This rate oft taxi isb based upon ane estimatedt total valuation ofp property fort the purpose oft taxation of $8,044,000,000 anda ane estimated collection rate SECTION:26. The Board of County Commissioners herebyl levies aj per unita assessment fee for thef fiscaly year beginning July 1,2019, ande ending  ordinance.  of98.32% forr real/personal and1 100%f for motor vehicles.  June: 30, 2020, ons solidy waste disposal based upont thef followings schedule:  Residentiall Household/Mobile Home Commercial Buildings  $ $  95.00 95,00  The Board of Commissioners. authorizes the assessment: amount tot bep printed ont the! Macon County Property" Tax statement. The assessmentis SECTION:27. The Board of Commissioners: herebyl levies a charge of$ $66.0 00 pert ton for non-residential tipping fees for demolition and commercial waste. Acharge of$10.00p per toni isl leviedf for Materials Useful and ac charge of$ $30.00 per toni is leviedf for brusha ands stumps. Ad charge of $8.75p per  authorized tob be collected int thes same manner asp property tax. toni isl leviedf for Highlands transfer feet toN Maçon County Landfill.  Page5of6    SECTION 28. The County Manager and/or Finance Director arel hereby authorized tot transfera appropriations withina af fund as contained herein under  thef following conditions:  a) The Finance Director may transfer amounts between objects ofe expenditure within a department.  b) The County Manager may transfer amounts between departments.  Thef funding for approved reclassifications may bet transferred from the budgeted reserve with the approval oft the County Manager. d) Nor revenues may bei increased, nof funds may bet transferred from the Contingency accounti int the General Fund, andr not transfers may ber made SECTION: 29. The County Manager is hereby authorized to accept grant funding which! has been previously approved for application by the Board of Commissioners, including any! local matchi involved. The County Manageri is authorizedi toe execute any resulting grant documents. Also, the County Manager is authorizedi toe enter into contracts forp purchases ofa apparatus, supplies, materials, or equipment as describedi inG.S. 143-129(a) upt tot the limits statedt therein fori informal biddingy whicha are within budgeted appropriations. The County Manageri is authorized to enteri intor routine service contracts int ther normal course ofo county operation within budgeted appropriations. Change Ordersi for capital project contracts previously approved byt the Boardo of Commissioners may bea approved byt the County Manager upt tot thei informal biddingl limits referred toa above, provided thats sufficient fundingi isa available. All contracts authorized byt this ordinance are approved fors signature by the Chairman oft the Board ofC County Commissioners, SECTION: 30. Copies of this Budget Ordinances shall bef furnished tot the Clerk tot the Board of Commissioners: andt tot the Budget Officera and Finance  between funds unlessf formal actioni ist taken byt the Board of Commissioners.  the County Manager, and/or the Clerk tot the Boardo of Commissioners as appropriate. Director tok bek kepto onf file by them for their directioni in the disbursement off funds.  Adoptedt this 9th day of June, 2020.  James P. Tate Chairman, Board of Commissioners  Derek Roland Clerk tot the Board of Commissioners  Page6of6    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY -1 NEW BUSINESS  MEETING DATE: June 9,2020  11A. Emergency Management Director Warren Cabe is seeking the board's approval to submit a grant request to the Highlands-Cashiers Health Foundation in the amount of $101,200 for equipment purchases for EMS, including sanitizing equipment for ambulances and equpmentsupplies to limit aerosolizing procedures. Mr. Cabe can provide further details at the  meeting. 11B.  Sarah Thompson, the Executive Director for the Southwestern  Commission, is requesting that the county join the Southwestern NC Home Consortium. She has provided a packet ofinformation on the program that includes a cover letter, a draft resolution for the board's consideration, a consortium agreement, and a Frequently Asked Questions (FAQ) document that explains the program. Ms. Thompson cannot attend the meeting but will be available by telephone during the board meeting to answer questions  or provide more information.    outinwesternCommision 125BonnieLane Sylva,NC28779  Phone:828.5861962 Fax: 828.586.1968  regiona.org  AMISSIDN OF GIVERAMENTS  May 8, 2020 Managers and Chairmen,  This packet is a request for your local government to. join the Southwestern NCI HOME Consortium. As we all attend to the immediate challenges oft this time, the Southwestern Commission continues our work on long-range issue, such as housing, that affect the quality oflife ofthe citizens ofour region. Forming the Southwestern NC HOME Consortium will enable us to access approximately $600,000 annually in funds from HUD's HOME program, tol help alleviate the housing issue in our region. Joining  the consortium does not cost your local government any money.  This packet includes:  Ad draft resolution for your board to adopt  Ac consortium agreement to be signed and returned to the Southwestern Commission  AF Frequently Asked Questions document to explain the program  A signed agreement oft the 24 member governments ofthe Southwestern Commission is due to HUDI by June 30th, 2020 sO we are asking that you please return the signed agreement to the Southwestern Please don't hesitate to reach out to me if you have any questions. You can email me at  Commission by June 15th, 2020.  sarah@regiona.org or call me at 828-508-1796.  Sarah Thompson Executive Director Southwestern Commission  Elgn  Southwestern Commission does not discriminate ont the basis of age, sex, race, marital status, color, religion, national origin or disability CherokeeCounty Clay County Graham County HaywoodCounty JacksonCounty Macono County SwainCounty EasternBand  Andrews Murphy  Hayesville  Robbinsville LakeSanteetlah Clyde FontanaDam  Canton Maggiev Valley Waynesville  Dillsboro ForestHills Sylva Webster  Franklin Highlands  BrysonCity ofCherokee  Indians    RESOLUTION OF THE COUNTY OF MACON APPROVING PARTICIPATION OF THE COUNTY OF MACON INT THE SOUTHWESTERN NC HOME CONSORTIUM"  AND  AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO ENTER INTO AND EXECUTE Al HOME INVESTMENT PARTNERSHIP ACT CONSORTIUM AGREEMENT  WHEREAS, the National Affordable Housing Act of 1990 created the HOME  Investment Partnership Program; and  WHEREAS, a provision of the HOME Program is that multiple governmental bodies may join together to form a consortium and thereby qualify for a HOME formula  grant; and  WHEREAS, Haywood County (Lead Entity) and the Southwestern NC Planning and Economic Development Commission (Administrative Agent) have proposed that such a consortium will facilitate regional and intergovernmental cooperation and the  accomplishment of common goals and objectives;  NOW THEREFORE, BE IT RESOLVED that the Board of the Macon County Commissioners authorizes the County Manager to negotiate and execute the "HOME Investment Partnership Act Consortium Agreement", substantially in the form as attached herewith, subject to approval of the Town Attorney as to form and legality.  ADOPTED this the  day of  2020.  SIGNED:  Chairman  ATTEST:  County Clerk    SOUTHWESTERN NCHOME CONSORTIUM  JOINT COOPERATION AGREEMENT HOME INVESTMENT PARTNERSHIP ACT  FOR  THIS AGREEMENT, entered into this  day of  2020, by and between the County of Haywood (herein called the "Lead Entity"), County of Cherokee, County of Clay, County of Graham, County of Jackson, County of Macon, and County of Swain (herein called the Counties) and all other municipalities within Haywood County (including Canton, Clyde, Maggie Valleyand Waynesville), Cherokee County (including Andrews and Murphy), Clay County (including Hayesville), Graham County (including Lake Santeetlah, Robbinsville and Fontana Dam), Jackson County (including Dillsboro, Forest Hills, Sylva and Webster), Macon County (including Franklin and Highlands) and Swain County (including Bryson City), herein known as Members, said parties to the agreement being geographically contiguous units of general local government of the State of North Carolina, and is made pursuant to North Carolina Statutes, Article 20 of  Chapter 160A.  WITNESSETH1 THAT:  WHEREAS, the Cranston-Gonzales National Affordable Housing Act of 1990 (herein called the "Act") makes provisions whereby units of general local government may enter into cooperation agreements and form a Consortium to undertake or assist in undertaking affordable housing pursuant to the HOME  Investment Partnership Program (HOME Program); and  WHEREAS, it is the desire of the parties that the Lead Entity will act in a representative capacity for the Members as well as itself. The Members desire that the Lead Entity assume overall responsibility for ensuring that the Consortium is carried out in compliance with the requirements of the Act, state and federal regulations' program requirements and the Consolidated Plan for the Consortium. The Lead Entity through written agreement is utilizing the Southwestern NC  1    Planning and Economic Development Commission (Administrative Agent) to assist in carrying out the daily administration responsibilities of the Consortium. That written agreement specifies the duties and responsibilities of the Administrative Agent to carry out the administrative and other functions necessary, required and desirable to fulfill the requirements of the Act, its regulations, United States Department of Housing and Urban Development directives and state and federal  law.  NOW, - THEREFORE, the parties hereto do mutually agree as follows: 1. The parties agree to cooperate to undertake or to assist in undertaking housing assistance activities for the HOME program. The Members hereby authorize the Lead Entity to apply for and receive HOME funding from the United States Department of Housing and Urban Development. The Lead Entity is authorized to act in a representative capacity for all Members for purposes of the  HOME program.  2. The Members hereby authorize the Lead Entity to establish a local HOME Investment Trust Fund for receipt and disbursement of HOME funds and  repayments.  3. The Lead Entity and Members shall cooperate in the  mplementation of the HOME Program and shall cooperate in the preparation of the Consolidated Plan by providing information to the Lead Entity. The Members shall execute and submit the required certifications, and shall prepare and submit plans for monitoring compliance with the Consolidated Plan. The Lead Entity, through the Administrative Agent, assumes overall responsibility for ensuring that the Consortium's HOME Program is carried out in compliance with the requirements of the HOME Program, including requirements concerning a Consolidated Plan in accordance with HUD regulations in 24 CFR Parts 91 and 92,  respectively, and the requirements of 24 CFR92.350.  4. The Lead Entity and each Member shall be responsible for  providing matching funds required by federal regulations for any funds allocated for that jurisdiction. No Member shall refuse to provide matching funds required  2    by its projects for the period of time that the participation of that Member is required in the Consortium by HUD regulations and this Agreement. Each Member shall reimburse the Lead Entity immediately and in full for any and all expenses incurred by Lead Entity as a result of the failure of any Member to provide the matching funds. Matching funds will not be required when the Member does not  have a project within its jurisdiction.  5. The Consortium agrees, that unless this requirement is suspended by HUD, that a minimum of fifteen percent (15%) of all HOME funds received will be set aside for the use of Community Housing Development Organizations (CHDOs)  which have 501(c)(3) tax status as required by federal law.  6. The Lead Entity and the Administrative Agent will be paid an administrative fee totaling ten percent (10%) of the overall HOME funds allocation for the performance of their duties administering the HOME program in accordance with the applicable requirements of 24 CFR part 92. Said fee will be shared between the parties as stipulated in a separate administrative agreement. Only costs associated with the management and administration of the HOME  program will be charged against HOME administrativea allocations.  7. The Members do hereby agree to inform the Lead Entity  through the Administrative Agent, in writing, of any income generated by the expenditure of HOME funds received by the Members, and that such program income must be paid to the Lead Entity for deposit into the Trust Fund or may be retained by the Members only if its use is defined in a separate agreement and approved by the United State Department of Housing and Urban Development.  8. The Members and Lead Entity shall affirmatively advance fair housing. And make all benefits of the program available in accordance with fair  housing regulations.  9. The Members, as parties to the Consortium, agree that they shall direct alla activities, with respect to the Consortium, to the alleviation of housing problems  in the State of North Carolina.  3    10. This section shall not be construed as waiving any defense or limitation which any party may have against any claim or cause of action by any person nota a  party to this agreement.  11. The terms of this agreement will cover the period necessary to carry out all activities that will be funded from funds awarded for three federal fiscal years. The units of general local government which join the Consortium will remain in the Consortium for this entire period. The qualification period is Federal Fiscal Years 2021-2023. The time for which this agreement remains in effect is until the HOME funds from each of the Federal Fiscal Years set out above are closed out pursuant to 24 CFR 92.507. No Consortium member may withdraw from the agreement  while the agreement remains in effect.  12. This agreement will automatically renew for participation in successive three-year qualification periods. By the date specified in HUD's consortia designation notices, the Consortium's Lead Entity, through the Administrative Agent, will notify each participating unit of general local government in writing of its right not to participate for the successive three-year qualification periods. A copy of the notification to each jurisdiction must be sent to the HUD Field Office by the date specified in the consortia designation notice. The Lead Entity shall have the authority to amend the HOME consortium agreement on behalf of the consortium's members. The Lead Entity will incorporate all changes necessary to meet the requirements for cooperation agreements set forth in a Consortia Qualification Notice applicable for a subsequent three-year period, and will submit the amendment to HUD as specified in the Consortia Qualification Notice for that period, and failure to comply will void the automatic renewal of the consortia  agreement.  13. The Members and Lead Entity agree that this Cooperation Agreement may require modifications when final regulations on HOME and Consolidated Plan are provided by the United States Department of Housing and Urban Development and will cooperate in executing a revised or amended written agreement  acceptable to all parties.  14. Should disputes arise between any participants in the Consortium resulting in legal action, such actions shall be filed in the appropriate courts of  4    Haywood County. All parties hereto located in Counties outside Haywood County  specifically waive any alternate venue.  15. The program start date for the Consortium is July 1, 2021 - June 30, 2022, and all units of general local government are on the same program year. 16. AConsortium Committee has been formed with one representative from each Member. The Consortium Committee will meet quarterly to receive Consortium updatesand to review progress made towards Consolidated Plan goals. The Lead Entity, through the Administrative Agent, shall establish all policies, determine funding allocations, and control all activities of the consortium. The Administrative Agent will accept project recommendations from all HOME consortium members, but reserves the right to make final funding decisions  consistent with the Consolidated Plan.  IN WITNESS WHEREOF, the Lead Entity and the Members have caused this Agreement to be executed by a duly authorized officer of each party.  5    COUNTY OF By:  Chairman, Board of Commissioners  ATTESTED: By:.  SEAL  STATE OF NORTH CAROLINA  COUNTY OF.  I,aN Notary Public of  County and State of North Carolina, certify  that he/she is  personally came before me this day and acknowledge that of the County Board of Commissioners, a North  Carolina body corporate, and that by authority duly given and as the act of the its name and by its Chairman of Board of Commissioners, sealed with its corporate seal and  County Board of Commissioners, the foregoing instrument was signed in  attested by himself/herself as its Witness my hand and seal this  day of  20  (Signature) Notary Public  (Printed Name)  SEAL  My Commission Expires: APPROVED AS TO FORM:  (Signature) (Printed Name) County Board of Commissioners  Attorney for  6    SOUTHWESTERN NC HOME CONSORTIUM FREQUENTLY ASKED QUESTIONS  What is the Home Investment Partnership Program?  The HOME Investment Partnerships Program (HOME) provides formula grants to States and localities that communities use - often in partnership with local nonprofit groups -t to funda a wide range of activities including building, buying, and/orr rehabilitating affordable housing for rent or homeownership or providing direct rental assistance tol low-income people. HOME is the largest Federal block grant to state and local governments designed exclusively to create HOME funds are awarded annually as formula grants to participating jurisdictions. The program's flexibility allows States and local governments to use HOME funds for grants, direct loans, loan guarantees or other forms of credit enhancements, or rental assistance or security  affordable housing for low-income households.  deposits.  In what ways can HOME funds be used?  HOME funds can be used in a variety of ways to support a comorlumnomeoumerihp activities: home-owner occupied rehabilitation programs, direct homebuyer assistance (down payment and/or closing costs), development of for-sale housing and low-income rental housing, rental assistance, ori for other reasonable and necessary expenses related to the development of non-luxury housing including site acquisition orimprovement, and demolition  of dilapidated housing.  What are the income requirements for eligible beneficiaries?  The eligibility of households for HOME assistance varies with the nature of the funded activity. For rental housing and rental assistance, at least 90% oft the benefitting families must have incomes that are no more than 60% of the HUD-adjusted median family income for the area. In rental projects with five or more assisted units, at least 20% of the units must be occupied by families with incomes that do not exceed! 50% of the HUD-adjusted median. The incomes of households receiving HUD assistance must not exceed 80% of the area median. HOME income  limits are published each year by HUD.    Whyi is there a need to form a Consortium?  Generally, units of local government form consortia to access direct formula allocations of States are automatically eligible for HOME funds and receive their formula allocation or $3million, whichever is greater. Local jurisdictions eligible for at least $500,000 under the formula also can receive a direct allocation. The formula allocation considers the relative inadequacy of each jurisdiction's housing supply, its incidence of poverty, its fiscal distress, and Those communities that do not qualify for an individual allocation under the formula can join with one or more neighboring localities in a legally binding consortium whose members' Those communities who do not receive a direct allocation or who are not part ofa consortium can participate in HOME by applying for program funds made available byt their State. In North Carolina the HOME program funds are made available through the North Carolina Housing Finance Agency (NCHFA). Its should be noted, that the same communities that receive direct allocations andi those that receive allocations through a consortium can also access the NCHFA  HOME funds to: support housing activities and programs.  other factors.  combined allocation would meet the threshold for direct funding.  programs.  What will be the HOME funding level fori the consortium?  Under current funding levels the proposed consortium would have funding of approximately $670,000. The net funding level after deducting administrative fees used to run the program  would be approximately. $600,000.  Will there be a match requirement for participating local jurisdictions?  Thereare two match requirements both of which potentially will not require local jurisdiction During the first year of the program a new consortium must meet the difference between its formula allocation (approximately $670,000) and the first-time participation threshold of $750,000, with local funds and/or non-federal funds. The Southwestern Commission is working with the Dogwood Health Trust's Leverage Fund, which will provide the initial $80,000 match There is also a 25% on-going match requirement on all funds drawn from the consortium's HOME Investment Trust Fund treasury account in that fiscal year. The 25%1 non-federal match can be in the form of cash, assets, labor or other services valuable to the HOME program. The  participation:  for the region.    25% match will bet the responsibility oft the recipient accessing the funds on a project by project  basis.  No moneyisr required from local governments to join the consortium.  Will there be a need for a consolidated plan?  Yes. Forming a consortium enables local governments to work together to develop collaborative approaches to local and regional housing needs that cross town and county lines. Prior to receiving HOME funds every consortium must develop at three to five-year consolidated plan that will describe community needs, resources, priorities, and proposed activities to be  undertaken with the HOME program funding.  What will be the governance structure of the consortium?  Consortium Members  The proposed consortium will consist oft the seven countiesa and: seventeen towns representing Region Ai in southwestern North Carolina: the counties of Cherokee (including the towns of Andrews and Murphy), Clay (including the town of Hayesville), Graham (including the towns of Lake Santeetlah, Fontana Dam, and Robbinsville), Haywood (including the towns of Canton, Clyde, Maggie Valley and Waynesville), Jackson (including the towns of Dillsboro, Forest Hills, Sylva and Webster), Macon (including the towns of Franklin and Highlands) and Swain  (including the town of Bryson City). Lead Entity  Ac consortium can organize and govern themselves as they choose, however, they must designate one jurisdiction ast the "lead entity" and must execute al legally binding consortium agreement that formally organizes the consortium. The lead entity retains primary responsibility for ensuring consortium compliance with all HOME Program rules and reporting tol HUD. The lead entity must have the capacity to administer program requirements either directly orj jointly with another entity. The lead entity in the proposed consortium will be  Haywood County.  Administrative Agent  As the lead entity, Haywood County will enter into a written agreement with the Southwestern Commission (Administrative Agent) to carry out most of the administrative responsibilities of the HOME program. The Administrative Agent will accept proectrecommendations from all HOME consortium members and will make final funding decisions consistent with the  Consolidated Plan.    Consortium Committee  The consortium committee will have one representative from each member of the consortium and will meet quarterly to receive consortium updates and to review progress made towards  consolidated plan goals. When will the program start?  The program start date for the consortium will be. July 1, 2021 for the three-year period 2021to 2023. The agreement will automatically renew for participationin: successive three-year  periods.  Please return the signed consortium agreement, using the envelope in your packet, by. June  15th,2020  Please direct any questions to Sarah Thompson, Southwestsern Commission Executive Director,  sarah@regiona.org 828-508-1796    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - CONSENT AGENDA  MEETING DATE: June 9, 2020  Item 12A. A draft copy of the minutes of the April 14, 2020 regular meeting is attached for your review and approval. (Mike Decker) Item 12B. There were no tax releases for the month of May. (Teresa Item 12C. A Grant Project Ordinance Amendment for the Weatherization Assistance Program for Fiscal Year 2021 in the amount of $203,999. (Lori Item 12D. A Grant Project Ordinance Amendment for the Duke Energy Income Qualified Weatherization Program Direct Reimbursement in the Item 12E. A Grant Project Ordinance for the 2020 Essential Single-Family Rehabilitation Loan Pool (ESFRLP) in the amount of $190,000. (Lori Item 12F. A Grant Project Ordinance for the 2020 Urgent Repair Program Item 12G. A Capital Project Ordinance Amendment for the dog park in the Item 12H. A Capital Project Ordinance for the Macon Middle School Locker Item 121. A Capital Project Ordinance for the Macon Middle School Renovation project in the amount of$1,037,268. (Lori Carpenter)  McDowell)  Carpenter)  amount of$140,000. (Lori Carpenter)  Carpenter)  in the amount of$100,000. (Lori Carpenter) amount of$115,957. - (Lori Carpenter)  Room project in the amount of $35,000. (Lori Carpenter)    Item 12J. A Capital Project Ordinance Amendment for the South Macon Elementary School Addition project in the amount of $3,291,022. (Lori Item 12K. An Agreement to Provide Recreation Opportunities between the county and the Scaly Mountain Historical Society, Inc. in the amount of $2,500 whereby the society makes the Old Scaly School House open and Item 12L. A copy of the ad valorem tax collections report for the month of May, which shows an overall 98.06 percent collection rate as of 05.31.20.  Carpenter)  available to the public for recreation. (Lori Carpenter)  No action is required on this item. (Teresa McDowell)    MACON COUNTY BOARD OF COMMISSIONERS  APRIL 14, 2020 MINUTES  Chairman Tate called the meeting to order at 6:00 p.m. Due to Gov. Roy Cooper's Executive Order limiting the number of people at a mass gathering to 10 due to COVID-19, physical participation at the meeting in the boardroom was limited to that number. All five commissioners were physically present and practiced social distancing. County Manager Derek Roland was also present. Deputy Clerk Mike Decker and Finance Director Lori Carpenter watched the meeting via live stream, and County Attorney Chester Jones participated via telephone. A reduced number of members of the media were allowed to attend. ANNOUCEMENTS: Chairman Tate provided an overview of the process to be PUBLIC COMMENT PERIOD: Due to COVID-19, the public comment period was conducted via telephone. David Hurd spoke on what he referred to as the "Second Amendment proposition." Referring to the board's action at its March 10, 2020 regular meeting, he said the board members did not listen and did not act according to their words when they adopted a resolution regarding the Second Amendment. Mr. Hurd and many others had supported a different resolution, and he noted some of the commissioners had said they would support that version, which he also noted the board had asked for. "You reneged on it," he said, adding that the board instead approved one written by Mr. Jones which ADDITIONS, ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion by Commissioner Gillespie, seconded by Commissioner Beale, the MOMENT OF SILENCE: Chairman Tate asked those in attendance to observe a PLEDGE TO THE FLAG: Led by Commissioner Shields, the pledge to the flag was recited. Following the pledge, Commissioner Beale noted the death of Bryant Holland, who served as Chief Deputy under Sheriff Homer Holbrooks.  followed for conducting the meeting.  has "many words without saying anything."  board voted unanimously to approve the agenda.  moment of silence.  Minutes 04.14.20 Page 1 of7    SMALL BUSINESS ADMINISTRATION (SBA) PAYCHECK PROTECTION PROGRAM: Macon County Economic Development Director Tommy Jenkins gave the board an overview of the Paycheck Protection Program, which is designed to provide economic development assistance under the CARES Act, which is the $2-trillion federal legislative package to address COVID-19. Mr. Jenkins said that some $349 billion has been earmarked to help small businesses retain employees by helping with matters such as payroll and other expenses, and explained there are some instances where the loan funds are fully forgivable. He said the funds will go out through approved lenders, not the Small Business Administration (SBA), and noted there have been "some hiccups in the program," but the SBA has tweaked the rules over the past month. He said he had spoken with several lenders, who are processing the loans as fast as possible, and he urged local businesses seeking those funds to continue to work with the lenders and to "stay in line." He also provided the board with a brief overview of other assistance programs available to small businesses, noting that we are all in "uncharted waters." The discussion then turned to unemployment, with Mr. Jenkins noting that, as to the numbers, "it is not gonna be pretty."This was followed by discussion of the administration of producing unemployment checks, with Mr. Jenkins saying that "the system wasn't built to handle this demand." Commissioner Shields raised the question of what COVID-19 has done to impact the taking of the 2020 Census, which led to more discussion on that topic. In conclusion, Mr. Jenkins encouraged small businesses that need assistance to apply for funding help and to be patient. Noa action was necessary. Emergency Management: Emergency Management Director Warren Cabe updated the board not only on his agency's COVID-19 response but also on the severe weather that affected the area on April 12th. On the COVID-19 front, he said he had activated a virtual Emergency Operations Center (EOC) with involvement from various stakeholders, noting they cannot all be in one room together. An Unmet Needs Committee has been formed, and Mr. Cabe said feeding coordination has been assigned to CareNet with help from five volunteer fire departments. He said that a plan has been developed to use the former National Guard Armory for medical sheltering, an alternative care site or any other related function as needed. Emergency Management has coordinated with both hospitals in the county for medical surge planning, is processing resource requests for various agencies, has developed a plan fornon-congregate sheltering with local motels if needed, and has developed a contingency plan for morgue operations for an unexpectedly high number of deaths if the need arises. Mr. Cabe also told the board he has reviewed the regulations imposed in connection with COVID-19 for effectiveness and will make changes as necessary. He said the screening process at the Macon County Airport was not as effective as it  UPDATE ON COUNTY'S COVID-19 RESPONSE:  Minutes 04.14.20 Page 2 of7    could be and would be changed tomorrow. He said his department has worked with Macon County Public Health staff to provide education to the public. In wrapping up this part of his report, he noted that EMS responses are increasing in number but are still not quite back to what would be a normal level for this time of year, and that 9-1-1 elecommunicators are conducting extra screenings In the second part of his presentation, Mr. Cabe said that severe weather on Sunday night (April 12) into Monday morning, including high water, high winds and debris flows or slope failures, caused damage across the county. While the damage assessment is ongoing, he provided the board with a snapshot of the aftermath. There were no injuries or fatalities reported, but two residential structures suffered major damage from debris flows, while two others suffered minor damage from debris flows. Six commercial structures suffered major damage by high water, and four residential structures suffered minor damage by high water. A total of 12 electrical services suffered major damages by high winds, and more than 4,000 customers were without power Monday morning. Mr. Cabe reported that numerous private roads, culverts or bridges were damaged or adversely affected by high water, and 16 people had to be evacuated from an area affected by a debris flow, while three others were evacuated from an area affected by high water. He added that five people are still being sheltered at a local hotel and the American Red Cross is assisting them. Overall, he said there were 11 minor to major debris flows or slope failures reported in the county, and a team of geologists from the North Carolina Geological Survey is conducting safety assessments. He said the National Weather Service will be providing the county with detailed rain event information, and he said iti is believed that eight to 10 inches of rain fell in some areas during the storm, with reports of four to six inches in others. He told the board that one of the debris flows, located off of Parker Farms Road, displaced an amount of material comparable to the amount displaced in the Peeks Creek Community back in 2004, and stopped five feet away from some structures. Mr. Cabe closed this part of his report by outlining the qualifications for either individual assistance or public assistance resulting from the storm, noting again that damage assessments are ongoing. Following his updates, Mr. Cabe answered questions from the board regarding CONSULTATION WITH BOARD OF HEALTH REGARDING NEW HEALTH DIRECTOR: Chairman Tate explained that the board would be receiving a phone call from Melissa Bell, the chair of the Macon County Board of Health. Mrs. Bell explained that the members of the health board, as required by state statute, desired to consult with the commissioners regarding the health board's choice for a new director for Macon County Public Health. Following a process that took more than a year and half, she said the choice of the Board of Health is Kathy McGaha, a current, long-term employee of the department. Mrs. Bell said that Mrs. McGaha's years of experience and other factors made her "an  and relaying pertinent information to responders.  both COVID-19 and weather issues. No action was taken.  Minutes 04.14.20 Page 3 of7    excellent choice" to "lead us forward in the future." Mr. Roland told the board members that a copy of Mrs. McGaha's employment agreement had been provided to them, and outlines items including salary and a travel allowance. Mr. Jones pointed out that the recommendation and desire oft the board ofhealth needs to be approved by the commissioners, as well as Mrs. McGaha's contract for employment, which would become effective April 29, 2020 if approved. Commissioner Beale made a motion to accept the recommendation of the board of health and the selection of Kathy McGaha as the new director. The motion was seconded by Commissioner Higdon, and all favored. An unexecuted copy of the Employment Agreement is attached (Attachment 1) and is hereby made a  part of these minutes.  UPDATE ON COUNTY'S COVID-19 RESPONSE CONTINUED)  Public Health: Mrs. McGaha began her remarks by personally thanking outgoing Interim Public Health Director Carmine Rocco for his guidance to the staff and for "taking on this beast of a virus," adding that he has done a great job. She then gave the board a status report on COVID-19 in Macon County, the region, the state and nationally. A copy of her PowerPoint presentation is attached (Attachment 2) and is hereby made a part of these minutes. During her presentation, she noted that 93 counties in North Carolina have at least one confirmed COVID-19 case, adding that Macon has two confirmed cases and one COVID-19 associated death. She went on to note that a total of 198 residents have been tested as of this date. She then answered questions from the board members about testing, the time it is taking to get results and the availability of Sheriff's Department: Sheriff Robert Holland told the board that his number one goal continues to be keeping COVID-19 out of the jail, and visitation with inmates continues to be through videoconferencing. He said there has been a decrease in arrests and incidents since the pandemic began, noting that his department's calls are down 19 percent. He added that his department is "100 percent in compliance with all complaints brought to our attention" as a result of the county's State of Emergency regulations and Gov. Cooper's executive orders, although he said a few have been charged with violating orders. The sheriff responded to questions from board members about his department's needs, crime in the county and the "mental health side" of dealing with the virus. Administration: Mr. Roland stated that COVID-19 is "certainly the greatest challenge this organization has ever faced," and while it has changed the way the county is doing business, he assured the board "it is not too big for Macon County government." He told the board that with the exception of three departments, "We're still open for business." He noted that the county's Information Technology department has help 35 county employees work from home, adding that teleworking is becoming a new reality. He said the county's  tests. No action was necessary.  No action was necessary.  Minutes 04.14.20 Page 4 of7    employees have risen to the occasion, and the virus has put "a lot of extra work on a lot of folks." He said that every service the county provides, as well as every employee, is essential, and that everyone has taken responsibility" as needed, with those on the front lines doing an excellent job. He warned the board that there will be uncertainty going into the annual budget process. "All of these things tie into a budget process that is extremely uncertain," he said, adding that "we won't be in a situation where we overestimate our revenues." Commissioner Beale noted that the state legislature was considering withholding county sales tax revenue, and Chairman Tate pointed out it was nice to have six months' worth of expenses in the fund balance. No action was necessary. DISCUSSION OF PLACING SALES TAX REFERENDUM ON NOVEMBER BALLOT: Mr. Roland explained that the deadline for the board to make a decision on whether to place the 4-cent local option sales tax on the November general election ballot would be in July. Mr. Jones said he could prepare the necessary resolution for the board's consideration and have that ready at the June regular meeting. It was noted there would need to be coordination with Melanie Thibault, the Board of Elections Director, about getting the referendum on the ballot. Commissioner Shields expressed his reservations about "moving this request forward," saying it may not be appropriate at this time and adding that the board needs to be sensitive about that. Chairman Tate said he has the LEASE WITH GEM & MINERAL SOCIETY OF FRANKLIN: Mr.Jones explained that the board approved a one-year lease agreement with the Gem & Mineral Society of Franklin back in January for the society's use of the old Macon County Jail as a museum. He said the organization desires a five-year lease, adding that the county has properly advertised that it will consider that time period. He said ifthe board wants to proceed, it will need to rescind its action approving the one- year lease, and approve a resolution calling for a five-year lease as requested. Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to (1) approve a Rescission of Lease Agreement" and (2)approve a Resolution Leasing Property for a Term of Five Years"in connection with this matter. Copies of the rescission (Attachment 3), the resolution (Attachment 4) and an unexecuted copy of the new "Lease Agreement" (Attachment 5) are attached and are hereby made a part of these minutes. LEASE WITH COWEE SCHOOL ARTS AND HERITAGE CENTER: Likewise, Mr. Jones explained that similar action was needed with regard to the lease agreement with the Cowee School Arts and Heritage Center. The board had approved a one-year lease in January, and representatives of the center were also seeking a five-year term. Upon a motion by Commissioner Beale, seconded by Commissioner Gillespie, the board voted unanimously to (1) approve a Rescission of Lease Agreement" and (2) approve a Resolution of the Macon County Board of County Commissioners Declaring Property to be Surplus and Approving a Five Year Lease of the Same by Macon County to Cowee School Arts  same reservations. No action was taken.  Minutes 04.14.20 Page 5 of7    and Heritage Center" in connection with this matter. Copies of the rescission (Attachment 6), the resolution (Attachment 7) and an unexecuted copy of the new "Lease to Cowee School Arts and Heritage Center from Macon County" Attachment 8) are attached and are hereby made a part of these minutes. REQUEST FROM TOWN OF FRANKLIN REGARDING NEW ROOF FOR TOWN SQUARE GAZEBO: Mr. Roland explained that officials with the Town of Franklin contacted him about the town having a new roof put on the gazebo on town square, which is county-owned property leased to the town. He said the town will pay for the new roof. Commissioner Shields made a motion to approve the request as presented. Mr. Jones noted that this matter needs to be approved in writing, and told the board he would prepare a letter for Mr. Roland's signature. Commissioner Gillespie seconded the motion, and it was approved unanimously. APPLICATION FOR LOTTERY FUNDS: Upon a motion by Commissioner Gillespie, seconded by Commissioner Shields, the board voted unanimously to approve an application to draw down $330,776.72 in funding from the North Carolina Education Lottery's Public School Building Capital Fund. A copy of the application is attached (Attachment 9) and is hereby made a part of these Prior to moving on to the Consent Agenda, Chairman Tate asked the other members for their consensus regarding a letter he was considering sending to those in the county who pay the occupancy tax and the recent effects of COVID- 19 on short-term rentals that have been ordered to remain closed. A draft copy of that letter is attached (Attachment 10) and is hereby made a part of these CONSENT AGENDA: Upon a motion by Commissioner Gillespie, seconded by Commissioner Higdon, the board voted unanimously to approve the consent agenda as presented, which includes: (A) budget amendment #220 for Senior Services to appropriate $9,000 from a new grant allocation; #221 for the Solid Waste Department to appropriate $946 from an insurance settlement; #222 for the Health Department to allocate $4,941 in additional funding from the state; and #223 for the Maintenance Department to appropriate $3,725 from an insurance settlement (copies of the amendments are attached). (B) received the monthly ad valorem tax collections report for the month of March, which shows an overall 97.32 percent collection rate, and for which no action was necessary. APPOINTMENTS: (A) Board of Equalization and Review: Upon a motion by Commissioner Gillespie, seconded by Commissioner Shields, the board voted unanimously to accept the recommendation ofTax Administrator Abby Braswell and appoint Dwight Vinson, Donald Holland, Gary Drake, Kristine Flaig and Richard Lightner as the members oft the 2020 Board of Equalization and Review. Term of appointment is for one year. Following the appointments, Commissioner Beale noted the passing of Bill Martin, a long-time former member of the Board  minutes.  minutes.  Minutes 04.14.20 Page 6 of7    of Equalization and Review who Commissioner Beale said "served on that board Prior to the board going into closed session, Interim Public Health Director Carmine Rocco stopped by the meeting to say goodbye, noting that his last day with the county would be April 28th. He told the board that his time in Macon County had "reinvigorated my beliefin county government." The board members CLOSED SESSION: At 8:20 p.m., upon a motion by Commissioner Beale, seconded by Commissioner Gillespie, the board voted unanimously to go into closed session for the purpose of discussing potential property acquisition under NCGS 143-318.11(a)5). At 8:38 p.m., upon a motion by Commissioner Beale, seconded by Commissioner Gillespie, the board voted unanimously to come out of closed session and return to open session. No action was taken.  diligently and faithfully."  thanked Mr. Rocco for his service.  ADJOURN: With no other business, at 8:39 p.m., upon a motion by Commissioner Gillespie, seconded by Commissioner Higdon, the board voted  unanimously to adjourn.  Derek Roland  Jim Tate Board Chairman  Ex Officio Clerk to the Board  Minutes 04.14.20 Page 7 of7    MACON COUNTY, NORTH CAROLINA GRANT PROJECT ORDINANCE WEATHERIZATION ASSISTANCE PROGRAM FY 2021  BE IT ORDAINED byt the Macon County Board of Commissioners, Macon County, North Carolina, that, pursuant to Section 13.2c of Chapter 159 of the General Statutes of North Carolina, SECTION 1. The project authorized is al Weatherization. Assistance Program and a Heating and Air Repair and Replacement Program administered through the NC Department of SECTION:2. The officers of this unit are hereby directed to proceed with the grant project within the requirements ofN.C.G.S. 159-26 and the budget contained herein. SECTION:3. The following amounts are appropriated for the project:  the following grant project ordinance is hereby adopted:  Environmental Quality.  Weatherization Services DOE Weatherization Services DHHS HARRP Services DHHS Total  $127,640 49,325 27,034 $203,999  SECTION4. The following revenues are anticipated tol be available to complete the  project:  DOE WXI Funds DHHS LIHEAP WX. Funds DHHS HARRP Funds Total  $127,640 49,325 27,034 $203,999  SECTION! 5. The Finance Director is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to satisfy the requirements of! N.C.G.S. SECTION6. Copies of this grant project ordinance shall be furnished to the County  159-26.  Manager and the Finance Director for direction in carrying out this project.  ADOPTED this gth day of June, 2020.  James P. Tate, Chairman Board of Commissioners    MACON COUNTY, NORTH CAROLINA GRANT PROJECT ORDINANCE AMENDMENT  DUKE ENERGY INCOME QUALIFIED WEATHERIZATION PROGRAM BEI IT ORDAINED by the Macon County Board of Commissioners, Macon County, North Carolina, that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, SECTION1. The project authorized is the Duke Energy Income Qualified Weatherization Program - Direct Reimbursement administered through the NC Community Action SECTION2. The officers of this unit are hereby directed' to proceed with the grant project within the requirements of G.S. 159-26 and the budget contained herein. SECTION3. The following amounts are appropriated for the project:  DIRECT REIMBURSEMENT  thei following grant project ordinance is hereby amended:  Association.  Weatherization Projects Total  $140,000 $140,000  SECTION4. The following revenues are anticipated to be available to complete the  project:  DEC WXI Funds Total  $140,000 $140,000  SECTION! 5. The Finance Directori is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to satisfy the requirements ofG.S. SECTION 6. Copies of this grant project ordinance shall bei furnished to the County  159-26.  Manager and the Finance Director for direction in carrying out this project.  ADOPTED this gth day of June, 2020.  James P. Tate, Chairman Board of Commissioners    MACON COUNTY, NORTH CAROLINA GRANT PROJECT ORDINANCE 2020 ESSENTIAL SINGLE-FAMILY REHABILITATION LOAN POOL (ESFRLP)  BE IT ORDAINED by the Macon County Board of Commissioners, Macon County, North Carolina, that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, SECTION 1. The project authorized is the 2020 Essential Single-Family Rehabilitation Loan Pool (funding agreement number ESFRLP2015). administered through the N CH Housing SECTION2. The officers of this unit are hereby directed to proceed with the grant project within the requirements of G.S. 159-26 and the! budget contained herein. SECTION3. The following amounts are appropriated for the project:  the following grant project ordinance is hereby adopted:  Finance Agency.  Rehabilitation Total Expenditures  $190,000 $190,000  SECTION4. The following revenues are anticipated to be available to complete the  project:  Home Investment Partnerships Program NC Housing Finance Agency Total Revenues  $190,000 $190,000  SECTION5. The Finance Director is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to satisfy the requirements ofG.S. SECTION6. Copies of this grant project ordinance shall bet furnished to the County  159-26.  Manager and the Finance Director for direction in carrying out this project.  ADOPTED this gth day of June, 2020.  James P. Tate, Chairman Board of Commissioners    MACON COUNTY, NORTH CAROLINA GRANT PROJECT ORDINANCE 2020 URGENT REPAIR PROGRAM  BE IT ORDAINED by the Macon County Board of Commissioners, Macon County, North Carolina, that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, SECTION 1. The project authorized is the 2020 Urgent Repair Program (URP20) SECTION2. The officers oft this unit are hereby directed to proceed with the grant project within the requirements of G.S. 159-26 and the budget contained herein. SECTION3. The following amounts are appropriated for the project:  the following grant project ordinance is hereby adopted: administered through the NCI Housing Finance. Agency.  Urgent Repair  $100,000  SECTION4. The following revenues are anticipated tol be available to complete the  project:  NC Housing Finance Agency  $100,000  SECTION5. The Finance Director is hereby directed tor maintain within the grant project fund sufficient specific detailed accounting records to satisfy the requirements of G.S. SECTION6. Copies of this grant project ordinance shall bet furnished to the County  159-26.  Manager and the Finance Director for direction in carrying out this project.  ADOPTED this gh day of June, 2020.  James P. Tate, Chairman Board of Commissioners    MACON COUNTY, NORTH CAROLINA CAPITAL PROIECTORDINANCE, AMENDMENT  DOG PARK  BE ITORDAINED by thel Macon County Board of Commissioners, Macon County, North Carolina, that, pursuant to Section 13.2of Chapter 159 ofthe General Statutes ofNorth Carolina, the SECTIONI. The project authorized: is al Dog Park funded by at transfer from the general fund. SECTION2. The officers oft this unit are hereby directed toj proceed with the capital project  fllowing capital project ordinance is hereby amended:  within the terms of the budget contained herein.  SECTION3. The following amounts are appropriated for the project:  Construction Total  $115.957 $115,957 $115.957 $115,957  SECTION4. The following revenues are anticipated to be available to complete the project:  Transfer from the General Fund Total  SECTION5. Thel Finance Director isl hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the General Statutes oft the SECTION 6. Thel Finance Director is hereby authorized to transfer appropriations between line SECTION7. Copies of this capital project ordinance shall be furnished to the County Manager  State ofNorth Carolina.  items within the capital projects fund.  and the Finance Director for direction in carrying out this project. ADOPTED this gth day of June, 2020.  James P. Tate, Chairman Macon County Board of Commissioners    MACON COUNTY, NORTH CAROLINA CAPITAL PROJECT ORDINANCE MACON MIDDLE, SCHOOL LOCKER ROOM  BEI ITORDAINED! by thel Macon County Board of Commissioners, Macon County, North Carolina, that, pursuant to Section 13.2c of Chapter 159 oft the General Statutes ofNorth Carolina, the SECTIONI. The project authorized is Macon Middle Schooll Locker Room. SECTION2. The officers oft this unit are hereby directed toj proceed with the capital project  following capital project ordinance isl hereby adopted:  within the terms of the budget contained herein.  SECTION3. The following amounts are appropriated for the project:  Architect Fees Total  $  35.000 35,000 35.000 35,000  SECTION 4. The following revenues are: anticipated to be available to complete the project:  Transfer from general fund Total  $  SECTION5. The Finance Director is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records tos satisfy the requirements of the General Statutes oft the SECTION 6. Thel Finance Director is hereby authorized to transfer appropriations between line SECTION7. Copies oft this capital project ordinance shall be furnished to the County Manager  State ofNorth Carolina.  items within the capital projects fund.  and the Finance Director for direction in carrying out this project. ADOPTED this gth day of] June, 2020.  James P. Tate, Chairman Macon County Board ofCommissioners    MACON: COUNTY,NORTH CAROLINA CAPITAL PROJECT ORDINANCE MACONI MIDDLE SCHOOL RENOVATION  BEI ITC ORDAINED by the Macon County Board of Commissioners, Macon County, North Carolina, that, pursuant to Section 13.2of Chapter 159 ofthe General Statutes ofl North Carolina, the  following capital project ordinance is hereby adopted:  SECTIONI. The project authorized is Macon) Middle School Renovation. SECTION2. The officers oft this unit are hereby directed toj proceed with the capital project  within the terms of the budget contained herein.  SECTION3. The following amounts are appropriated for the project:  Architect Fees Professional Fees Total  1,029,768 7,500 1,037,268 $ 1,037.268  1,037,268  SECTION4. The following revenues are anticipated tol be available to complete the project:  Transfer from general fund Total  SECTIONS. The Finance Director is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records tos satisfy the requirements of the General Statutes oft the SECTION 6. Thel Finançe Director is hereby authorized to transfer appropriations between line SECTION7. Copies ofthis capital project ordinance shalll be furnished to the County Manager  State of North Carolina. items within the capital projects fund.  and thel Finance Director for direction in carrying out this project. ADOPTED this gth day of] June, 2020.  James P. Tate, Chairman Macon County Board of Commissioners    MACON COUNTY, NORTH CAROLINA CAPITAL PROJECT ORDINANCE AMENDMENT SOUTH MACON ELEMENTARY SCHOOL. ADDITION  BEITORDAINED by thel Macon County Board of Commissioners, Macon County, North Carolina, that, pursuant to Section 13.2 of Chapter 159oft the General Statutes ofNorth Carolina, the SECTIONI. The project authorized is the Southl Macon) Elementary School Addition. SECTION2. The officers of this unit are hereby directed to proceed with the capital project  following capital project ordinance is hereby amended:  within the terms of the financing agreement and the budget contained herein. SECTION3. The following amounts are appropriated for the project:  Furniture Architect. Fees Special Inspections Legal Fees Construction Contingency Total  $ 80,029 174,322 60,000 20,990 2,944,214 11,467 3,291,022 $ 2,923,674 367,348 3,291.022  SECTION4. The following revenues are anticipated to be available to complete the project:  Installment Financing Proceeds Fund 46 other revenues Total  SECTION5. Thel Finance Director is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements oft the financing institution and SECTION6. The Finance Director is hereby authorized to transfer appropriations between line SECTION7. Copies of this capital project ordinance shall be furnished to the County Manager  the General Statutes of the State of North Carolina. items within the capital projects fund.  and the Finance Director for direction in carrying out this project. ADOPTED this gth day of] June, 2020.  James P. Tate, Chairman Macon County Board ofCommissioners    STATE OF NORTH CAROLINA COUNTY OF MACON  AGREEMENT TO PROVIDE RECREATION OPPORTUNITIES  THIS AGREEMENT made and entered into this the  dayof  2020,  by and between Macon County (hereinafter "County"), a North Carolina Body Politic and Corporate, and Scaly Mountain Historical Society, Inc., (hereinafter "Historical Society"), a  North Carolina non- profit corporation.  WITNESSETH:  THAT WHEREAS the State of North Carolina by way of N.C. Gen. Stat. $ 160A-351 has established the following as policy for the State of North Carolina concerning recreation: "The lack of adequate recreational programs and facilities is a menaçe to the morals, happiness, and welfare of the people of this State. Making available recreational opportunities for citizens of all ages is a subject of general interest and concern, and a function requiring appropriate action by both State and local government. The General Assembly therefore declares that the public good and the general welfare of the citizens of this State require adequate recreation programs, the creation, establishment, and operation of parks and recreation programs is a proper governmental function, and that it is the policy of North Carolina to forever encourage, foster, and provide these facilities and programs WHEREAS, N.C. Gen. Stat. $ 160A-352 provides that Recreation" means activities that are diversionary in character and aid in promoting entertainment, pleasure, relaxation, instruction, and other physical, mental and cultural development and leisure time experiences;  fora all ofi its citizens."; and  and  WHEREAS, pursuant to N.C. Gen. Stat. $ 153A-444, the County is authorized to WHEREAS, pursuant to N.C. Gen, Stat. $ 153A-449, the County is authorized to contract with and appropriate money to any person, association, or corporation, in order to carry  establish parks and provide recreational programs; and  out any public purpose that the County is authorized by law to engage in; and  WHEREAS, there is a need for recreation opportunities in the Scaly Mountain area of WHEREAS, Scaly Mountain Historical Society, Inc., (Historical Society), does own a building known as the Old Scaly School House, located at 41 Buck Knob Road, Scaly Mountain, North Carolina 28775 (H hereinafter referred to as the Old Scaly School House) and does agree with County as provided for hereinafter for such facility to be used inj part for public "recreation" as that term is defined by N.C. Gen. Stat. S 160A-352 and provide recreational opportunities to  Macon County, North Carolina; and    the general public at such location, and County does agree with Historical Society as provided for hereinafter to appropriate and provide funds to Historical Society in accordance with the provisions ofN.C. Gen. Stat. $ 153A-449 to carry out the public purpose of providing recreation  opportunities to the general public at the Old Scaly School House. HEREINAFTER, THE. PARTIES DO HEREBY AGREE. AS FOLLOWS:  NOW THEREFORE, IN CONSIDERATION OF THE COVENANTS CONTAINED That Historical Society shall make the Old Scaly School House, located at 41 Buck Knob Road, Scaly Mountain, North Carolina 28775, open and available to members of the general public during reasonable days and hours for recreation as that term is defined by N.C. Gen. Stat. $ 160A-352 for the period between July 1, 2020, and the end of. June 30, 2021, and it shall provide recreational opportunities to the general public at such location. 2. The Historical Society shall perform its obligations hereunder in a nondiscriminatory fashion appropriate for public activity and there shall be no discrimination by it on the  1.  basis ofr race, sex or religion in its performance ofs such obligation.  3. County shall pay Historical Society upon the execution of this Agreement the sum of $2,500.00 for making the Old Scaly School House open and available to members of the general public during reasonable days and hours for recreation as that term is defined by N.C. Gen. Stat. $ 160A-352 for the period between July I, 2020, and the end of. June 30, 2021, and for providing recreational opportunities to the general public.  4. Historical Society shall account to County for its expenditures and uses of the monies provided by County to Historical Society in accordance with paragraph number three above and Historical Society shall use such monies only for the public purpose ofmaking the Old Scaly School House open and available to members oft the general public during reasonable days and hours for recreation as that term is defined by N.C. Gen. Stat. $ 160A-352 for the period between July 1, 2020, and the end of June 30, 2021, and for Historical Society shall at all times properly maintain the Old Scaly School House in a  providing recreational opportunities to the general public. condition for use as as safe place of public recreation. 6. This Agreement shall not be construed to be a lease. Historical Society is an independent contractor.  5.  7. 8.  Historical society shall maintain throughout the term of this Agreement property damage insurance and liability insurance in amounts as will protect it against any and all damages, liability, loss and claims to the Historical Society, Old Scaly School House, appurtenances and approaches thereto, in any manner caused directly or indirectly by, arising from, incident to, or in connection with its use or occupancy of the Old Scaly School House and its performance ofi its duties under this Agreement.  2    9. County may periodically inspect and monitor Historical Society's performance of its 10. The laws of the State of North Carolina shall control and govern this Agreement. Any controversy or claim arising out ofthis Agreement shall be settled by action instituted in the appropriate Division of the General Court of Justice in Macon County, North 11. This Agreement may be modified only by written agreement executed by the parties 12. E-VERIFY. Each Party hereto shall comply with the requirements of Article 2 of Chapter 64 of the General Statutes. Further, if any party hereto utilizes a subcontractor, such party shall require the subcontractor to comply with the requirements of Article 2 of IN WITNESS WHEREOF, the parties have made and executed this Agreement the day  obligations hereunder.  Carolina. hereto.  Chapter 64 of the General Statutes.  and year first above written. Scaly Mountain Historical Society, Inc.  Maçon County By:  By: President ATTEST:  County Manager  Secretary  PRE-AUDIT CERTIFICATE Budget and Fiscal Control Act. This the  This instrument has been pre-audited in the manner required by the Local Government  day of  2020  Macon County Finance Officer  3        MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - APPOINTMENTS  MEETING DATE: June 9, 2020  13(A). Library Board = Per Karen Wallace, the term of Lenny Jordan expired on May 16, 2020, and Paula Alter has expressed an interest in serving. Mrs. Alter's application is attached for your information. Also, Andrew Chmar has submitted his resignation, a copy of which is attached. Per Ms. Wallace, in order to comply with the board's by-laws, his seat must be filled by a member of the Hudson Library Board. Therefore, please see the attached application from Hudson Library Board member William (Bill) Trotter. If appointed, Mr. Trotter would fill the remainder of Mr. Chmar's  term, which is set to expire August 14, 2021.    Print Form  Application for Appointment to Macon County Authorities, Boards, Commissions and Committees The Macon County Board of Commissioners believes all citizens should have the opportunity to Participate in governmental decisions. The Board wants to appoint qualified, knowledgeable and dedicated people tos serve on authorities, boards and committees. Ifyou have ani interest in considered for an appointment to any advertised vacancy, please thoroughly complete the form being below before the advertised deadline and choose from the following options.  Mail to: County Manager's Office 5 West Main Street Franklin, North Carolina 28734  or FAX to: 828-349-2400  Any Questions, please call the County Manager's Office at (828) )349-2025 Name of Authority, Board or Committee applying for: Macon CoumyPabikcubanytoand  Name Paula Alter Address/222 Wilkes Branch Lane Telephone: Home 8283710004  City Franklin  NCZip 28734  Work 8283699534  Occupation NCDepartmento tofCommerce/Career Center Manager-Macon, Jacksonand! Swain Co, NCWorks CC's  Business Address 5West Main St., Franklin, NC2 28734 Email Address pumateencommercecon  Briefly explain any anticipated conflict ofinterest you may have if appointed:  Nonea anticipated Educational Background  BSBiology,Juniata College; Healthcare Innovation Management! Fellowship, WCU;ATEEducation Certification, SBU Prior to DOC role, 26) years progressive healthcare leadershipi including business development, pastmember  Business and Civic Experiences/Skills: MountainWise! Leadership Cmte Areas of Expertise and Interest/Skills:  Workforce, event planning, business/communiy relations, community theater, photography and writing/publishing  List any Authorities, Boards, Commissions or Committees presently serving on:  Chair, Macon County Schools Business Advisory Committee  SIGNATURE:  DATE: 2/28/2020  hahnolew    MACON COUNTY PUBLIC LIBRARY  149 SILER FARMI ROAD FRANKLIN, NORTH CAROLINA: 28734 PHONE: (828)524-3600 FAX: (828)524-9550  Macon County Board of Commissioners  5 West Main Street Franklin, NC 28734  Dear Chairman Tate and Other Macon County Commissioners,  Ith has been my honor and privilege to have served on the Macon County Library Board for the past two years. Aslwill be assuming my new role as President oft the Hudson Library of Highlands, Inc. board in the coming weeks, Ir respectfully tender my resignation from the Macon County Library Board effective June 1, 2020. I'm pleased that William (Bill) Trotter, whose Application for Appointment to the Macon County Library Board you will be considering, will be  myi immediate replacement from the Hudson Library board, ifapproved.  Very Respectfully, AtE    PrintForm  Application for Appointment to Macon County Authorities, Boards, Commissions and Committees Thel Macon County Board ofCommissioners believes all citizens should have the opportunity to Participate in governmental decisions. The Board wants to appoint qualified, knowledgeable and dedicated people to serve on authorities, boards and committees. Ify youhave an interest in being considered for an appointment to any advertised vacancy, please thoroughly complete the form below before the advertised deadline and choose from the following options.  Mail to: County Manager's Office 5 West Main Street Franklin, North Carolina 28734  or FAX to: 828-349-2400  Any Questions, please call the County Manager's Office at (828)349-2025 Name of Authority, Board or Committee applying for: Macon County Library Board  Name William A. (BillTrotter, II Address/3867 Cashiers Rd Telephone: Home 7063733295 Occupation Attorneyatl law  City Highlands  jNCZip 28741  Work 7067373138  Business Address 3527 Walton' Way Ext., Augusta, Georgla 30909  Email Address billetrotter/ones.com  Briefly explain any anticipated conflict ofinterest you may have ifappointed:  Not applicable Educational Background  Graduate oft the Terry College of6 Business att thel University of Georgia  Graduate of Mercer Universityl Law! School Business and Civic Experiences/Skills: Areas ofl Expertise and Interest/Skills: Reall Estate Investments, commercial law  Practicing lawf for 49) years, member/manager of various real estate investment companies.  List any Authorities, Boards, Commissions or Committees presently serving on:  Board Member Hudson Library  Board Member Hospice House ofwNC-Frankin,N.C  SIGNATURE:  DATE: 5/23/2020  Plirsun