Wlacon Counly  COUA  CAR a  MACON COUNTY BOARD OF COMMISSIONERS  AUGUST 11, 2020 AGENDA  1. Call to order and welcome by Chairman Tate  2. Announcements 3. Moment of Silence 4. Pledge of Allegiance 5. Public Hearing(s) = None  6. Public Comment Period (via telephone)  7. Additions to agenda  8. Adjustments to and approval of the agenda  9. eport/Presentations  (A) Macon County Homeless Task Force Proposal - Bob Bourke,  President, Macon New Beginnings (B)Update on county's response to COVID-19 (1) Kathy McGaha - Public Health (2) Warren Cabe - Emergency Management (3) Sheriff Robert Holland - Law Enforcement (4) Derek Roland - Administration  10.Old Business 11.New Business  (A) Consideration of proposed fee plan for Fiscal Year 2020-21 = (B)Transit fare structure change - Transit Director Kim Angel (C) Resolution regarding surplus dental equipment  Public Health Director Kathy McGaha  County  Attorney Chester Jones Project - Mr. Jones  D)Discussion/con/consideration of Request For Proposals (RFP) for Macon County High-Speed Internet Access Service Expansion  MACON COUNTY COURTHOUSE, ANNEX PHONE 828-349-2000  5WESTI MAIN STREET  FRANKLIN, NORTH CAROLINA: 28734  FAX: 828-349-2400    (E) Consideration of revised Emergency Management Ordinance Mr. Jones and Emergency Services Director Warren Cabe (F) Consideration of renewal of Non-Emergency Transportation (G)Request for additional services for IT scope changes for Macon  Services Contract - Mr. Roland Middle School renovation = Mr. Roland 12.Consent Agenda - Attachment #12  All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of (A) Minutes of the May 26, 2020 continued session, the June 2, 2020 continued session and the June 9 regular meeting (C)Tax Releases in the amount of$ $1,558.98 for July 2020 (D)Monthly ad valorem tax collection report - no action necessary  Commissioners.  (B)J Budget Amendments #34-47  13.Appointments  14.Closed session as allowed under NCGS 143-318.11(a)3) for the purpose of preserving the attorney/client privilege.  15.Adjourn/Recess    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY -1 REPORIS/PRESENTATIONS  MEETING DATE: AUGUST 11, 2020  9A. Bob Bourke, the president of Macon New Beginnings, will present a proposal for a homelessness task force. A copy of background information supplied by Mr. Bourke is attached. In an email to county officials earlier this year, he briefly outlined a course of action, as follows: Therefore, might I suggest that a homelessness task force be established. Such a team would consist of and be supported. by the town, county, businesses, non-government agencies and concerned citizens. This team would be charged with cataloguing the current resources available to the homeless, identifying the needs of the homeless, developing a gap analysis, and recommending action steps. 9B. The board will receive its monthly update on the county's COVID-19  response/status from the following individuals: Kathy McGaha regarding Public Health Warren Cabe regarding Emergency Management SheriffRobert Holland regarding law enforcement issues Derek Roland regarding overall county administration    MACON NEW BEGINNINGS HELPING THE HOMELESS Macon New Beginnings, Inc. 131 Franklin Plaza Dr., Box 228, Franklin, NC28734 (828)202-3103 momsomsbsaminsons  Macon County Homelessness  Proposed Homelessness Task Force Background Information  Macon New Beginnings, Inc. (MNB) isa a 501 c(3)non-profit helping thel homeless in Macon County, NC. Macon New Beginnings, an all volunteer organization, was incorporated in] NCi in 2015. Since then wel have worked with Macon county and Franklin departments, non-government agencies, businesses, concerned citizens, etc. inl helping the homeless. Wel have also worked with homeless organizations around NC: and the US. Macon New Beginnings has also harvested homeless practices and procedures  from European and Japanese homeless agencies.  US Department ofUrban Development (HUD) Homeless Definition:  People who are living in a place not meant for human habitation, in emergency shelter, in transitional housing, or are exiting an institution where they temporarily resided. People who are losing their primary nighttime residence, which may include a motel or hotel ora doubled up situation, within 14 days and lack resources or support networks to remain in housing. Families with children or unaccompanied: youth who are unstably housed and likely to continue in People who are fleeing or attempting to flee domestic violence, have no other residence, and lack  that state.  the resources or support networks to obtain other permanent housing. 1.N Many in our community have asked: are there are homeless in] Macon county?  On 9/18/19 Franklin Police Chief Adams convened ai meeting that included town departments, county On 3/21/19 the NC Commerce department convened a meeting with the Macon County Parole and probation office, local businesses and various agencies to discuss those individuals being released On 3/3/19 School Superintendent Baldwin convened a meeting with several faith-based organizations and various agencies to discuss reaching out tol homeless students & parents. Ask Town Department heads (Police, Parks, Legal, etc.) how much time and effort their staff spend Ask Macon County Department heads (Sheriff, Emergency Services, DSS, Health and Human Services, Schools, Parks & Recreation, etc. how much time and effort their staff spend serving homeless people. Ask Non-government agencies and businesses (Angel Medical, Appalachian Services, Meridian, Carenet, REACH, VAYA, MPP, No Wrong Door, Full Circle, Macon New Beginnings, etc. how much time and  departments and various agencies to discuss the homeless.  from the criminal justice system and re-entering the community.  serving homeless people.  effort their staffs spend serving homeless people.  2. Whoare the homeless?    MACON NEW BEGINNINGS HELPING THE HOMELESS Macon New Beginnings, Inc. 131 Franklin Plaza Dr., Box 228, Franklin, NC28734 (828)202-3103 www.maconnewbeginnings.org  They are: men, women, children, veterans, behaviorally challenged, substance users, and "people down on  their luck". In short anyone. 3. How many homeless are there?  One way to get an idea of the magnitude is to count. So (HUD) asks communities to count homeless people on the last Wednesday in. January ofe every year (point in time PIT). Many believe the counti is below the actual number because some don't want to be counted, couch surfing is noti included, itis difficult to count in rural or dangerous areas, impact ofv weather, etc. With that in mind:  2017 2018 2019 2020  70 65 91  Unofficial partial information- MNB: 60 & Full Circle: 15  A back oft the napkin reasonableness test may be useful.  2019 UST Totals:  567.715  Homeless population  329,450,000 US population X100 =0.17%  Applied to Macon County population of34,624 = 59 So the PIT numbers above  would appear reasonable.  Some numbers from MNB: (MNB emphasizes permanent housing rather than temporary shelter)  2019 1,634 229 24 104  2018 1,649 368 46 162  2017 1,167 230 35 94  Assistance Phone calls People Served Emergency shelter Children able tol help.  Many hotels and landlords introduced a "black list" which has impacted the number ofo clients we' vel been Since we began we have expended over $188,000 helping 1,123 people. This does not include the value  oft time by our all-volunteer organization estimated at over $173,000. 4. Where are the homeless that "we are dealing with"?  During the day you may see some in public asking for help, they may be a coworker, or the person serving your dinner. But at night the homeless seek as safe place where they are less likely to be disturbed. Inl Macon County this shelter may include vehicles, river banks, parks, wooded areas, abandoned  buildings, storage units, and the list goes on.    MACON NEW BEGINNINGS HELPING THE HOMELESS Macon New Beginnings, Inc. 131 Franklin Plaza Dr., Box 228, Franklin, NC 28734 (828)202-3103 www.maconnewbeginnings.org  5. Isl homelessness increasing? with some observations.  Here is some information from a single issue oft the Franklin Press that could impact homelessness along  "Macon Home Sales coming offs strong 2019" Will housing become more affordable? "Rising N.C. farm bankruptcies could signal broader rural crisis" Will: more people have as steady  income?  "Five facing heroin trafficking charges" Is substance use decreasing? Take al look at the crime report and arrest section oft the paper, is it getting smaller? How about some other realities: Does the Sheriffwant to decrease thes size ofthej jail? Dol home ownership or rental costs ever decrease? Is Macon County'saverage: age decreasing? Are people saving These items point out that homelessness is not likely to go away and frankly will probably increase.  more?    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY -I NEW BUSINESS  MEETING DATE: AUGUST 11, 2020  11A. Macon County Public Health Director Kathy McGaha will present the department's fee schedule for Fiscal Year 2020-21 for the board's consideration, and a copy of those fees is included in the packet. Items that are requested to be increased are highlighted. The Macon County Board of Health voted to approve the updated schedule at its meeting on July 28, 11B. Macon County Transit Director Kim Angel will present a revised transit fare structure for the board's consideration, and her memo to the board outlining those changes is included in the packet. She is anticipating using the revised fare structure for the remainder ofthe current fiscal year. 11C. Mr. Jones is preparing a resolution regarding surplus dental equipment from the former Adult Dental Clinic at Macon County Public Health. That resolution, which will declare the property as surplus and direct it to be sold, 11D. Mr. Jones can also provide information on the Request For Proposal (RFP) for the "Macon County High-Speed Internet Access Service Expansion Project," a draft copy of which is included in the packet. The scope of the project consists of expanding high-speed Internet access/service within the areas of Addington Mill, Riverside, McDonald Mill, Otto, Norton, Mulberry, Tessentee and Scaly Mountain over a three-year period. 11E. Along with Emergency Services Director Warren Cabe, Mr. Jones will present a revised version of the county's Emergency Management Ordinance for the board's consideration, a copy of which is included in the  2020.  will be available at Tuesday'smeeting.  packet.    11F. Mr. Roland was anticipating receiving a document to renew a non- emergency transportation services contract, but as of this writing on Thursday afternoon (August 6), that contract had not been delivered. Mr. 11G. Mr. Roland will also present a request from SGA/NarmourWright seeking additional design service fees related to an additional scope of work for Information Technology (IT) items as part of the renovations to Macon Middle School. A copy of that request is included in the packet.  Roland will update the board on this matter at the meeting.    Modifier                                dy                    o  2    00                    888 00 88 Rp / de        Macon County  361 Pannell Ln. Franklin, NC 28734 (828) 349-2222 (Phone) (828)349-2570 (Fax) w.macontramit.com  TRANSIT  Well take  there! yow  SMemo  To: Macon County Board of Commissioners From: Kim Angel, Transit Director (P CC: Derek Roland, County Manager Date: 6 August 2020  Subject: Macon County Transit Fare Structure Change  Macon County Transit has had to make changes to the transit system in order to adapt to changes caused by COVID-19. Changes have included reducing staff, changing our Franklin Mountain Gem route to one hour loops rather than 30 minute loops, limiting the number of passengers on board in order to accommodate social distancing measures, installing plexi- glass barriers in all vehicles to reduce risk of exposure to drivers, and implementing cleaning protocols in the vehicles to reduce risk of exposure to passengers. We have experienced a loss in ridership due to the COVID-19 pandemic, reaching as much as 74% loss but are now recovering and building ridership again. Our loss of ridership last week (compared to the same In order to assist public transportation systems with cost recovery during this time, on March 27th, the CARES Act was signed into law and provided $25 billion for transit across the Country. NC's allocation of this funding was $94,941,001 for rural transit systems across the state. The CARES Act provides flexibility to transit systems to recoup expenses due to the COVID-19 pandemic. The provided funds are 100 percent federal and can be used for planning, capital and operations. Macon County Transit has received an allocation of $191,006 and is expecting to receive an additional allocation of $311,004. To date, we have claimed over $175,000 of the first allocation. The additional allocation is intended to be used for operations to cover costs of providing service. We are receiving CARES Act funding but will NOT be receiving State operating funds for FY21. However, we feel the CARES funds will be asufficient replacement for the state operating funds that totaled $165,000 for FY20. Due to the need to modify our trip scheduling and reporting process when we use the CARES funds, we have found it necessary to modify our fare structure. This modification will allow us to properly book trips without causing confusion and errors by staff. This change will also temporarily provide some relief for passengers using our service. We are proposing pricing for all trips be reduced to the same discounted rate we normally offer to elderly and disabled passengers. This will allow us consistency in our trip bookings and our claims for the CARES  time last year) was only 38%.  act funding.    The table below shows current fares and proposed fares. We anticipate using this fare structure for all of FY21 and will re-evaluate and propose a new fare structure for FY22 during  the budget process.  Destination Franklinl Sylva (no change) Highlands Clayton GA Waynesvile/Clyde Bryson City Asheville Mountain Gem (no change) Highlands to Asheville  Current Fare 3100; $1 10.00 (on route only) $14:00M $20.00 $:30:00 $30.00 $.45.00 $ 1.00 per boarding $50.00  Proposed Fare 2:50 $10.00 (on route only) $10:00) $15.00 $25:00) $25.00 $.35.00 $1.00 per boarding $45.00  If you have questions about information in this memo or the proposed fare structure, please  let me know.    Macon County, North Carolina REQUEST FOR PROPOSAL  Macon County High-Speed Internet Access Service  Expansion Project  PROPOSAL DUE DATE: 4:00 p.m.,  2020  All proposals submitted must be presented in a sealed envelope to:  "Macon County Finance Department Attn.: Ms. Lindsay Leopard 5 West Main Street Franklin, North Carolina 28734  RFPNO. 2020.  Ino order to be considered forselection, a proposal must be received by 4:00 p.m.  Any proposal received after 4:00 p.m. not be accepted or considered.  2020, will  Faxed or emailed proposals will not be accepted.  Proposals will be opened by Macon County at 4:00 p.m.  2020.    1  Background  1.1 Inaccordance with N.C.G.S. 153A-349.60. Authorization to provide grants, The County of Macon is actively searching for an unaffiliated qualified private provider of high-speed Internet access service for the purposes ofexpanding the availability ofhigh-speed Internet accesss serviceina Mlerécuemadmaselhaont Countywhich: are specifiedin2.1 below for economic development in Macon County. The County currently has a large number of isreidemsamdbusinese: in those asafkismCaumywlidur specifiedin2.lbelow:  who are unserved.  1.2 As used herein, RFP shall mean Request for Proposal.  1.3 For thej purposes ofthisl RFP, the definition of"highspeed Internet accesss service"isl Internet access service with transmission speeds that are equal to or greater than thei requirements for basic broadband tier 1 service as defined by the Federal Communications Commission for 1.4 For the purposes of this RFP, the definition of "qualified private provider" is a private provider of high-speed Internet access service in the State ofNorth Carolina prior to the 1.5 For the purposes of this RFP the definition of "unserved" is no highspeed Internet access 1.6 lfamumaitlanagualfadpimeponidaranippallatemetiscessemiei isi identified as a result oft this RFP, The County of Macon is prepared to consider, within its sole and absolute discretion, partial grant funding through a grant agreement for a project for the purposes ofexpanding leavalaililyefhighaped Internet access servicei in inallofthose malmaaaCayd-paulalIw. fore economic development in! Macon Countyi in an amount set within its sole and absolute discretion and whichs shallnot  broadband data gathering and reporting. issuance ofthis RFP (grant proposal).  service availability.  to exceed $580,000.00 oft the total project cost.  2  Scope of Work  2.1 The desired scope of this project consists of making high-speed Internet access service expansion to the maximum number of unserved users overa three year period within all of the areasofAddington Mill, Riverside, McDonald Mill, Otto, Norton, Mulberry, Tessentee, and Scaly Mountain ofMacon County, North Carolina which are unserved by high-speed Internet access service for cconomic development in Macon County. The Proposer shall describe in detail the Proposer's plan for expanding the availability ofl high-speed Internet access service within all oft the areas of Addington Mill, Riverside, McDonald Mill, Otto, Norton, Mulberry, Tessentee, and Scaly Mountain ofMacon County, North Carolina which are unserved by high-speed Internet access service for economic development in Macon County. The Proposer shall describe in its proposal the type(s) of technology that will be used and the service delivery method(s). AIL funding from Macon County, if any, must be applied to the initial two years oft the initial one to three year phase oft the project. Iti is also desired that follow-up phases beyond the first three years be considered by the Proposer to  2    connect additional customers on: a demand basis. The additional phase(s) would be funded  solely by the Proposer. Grant Funding Provisions  3  3.1 Inaccordance withN N.C.0.S.153A-349.60.Authorirzation tol Provide Grants, MaconCounty is prepared to consider, within its sole and absolute discretion, partial grant funding fora a project with the purpose ofexpanding the vailabiliyofhghspeed Internet access service in all oft the areas of Addington Mill, Riverside, McDonald Mill, Otto, Norton, Mulberry, Tessentee, and Scaly Mountain ofl Macon County, North Carolina which are unserved by high-speed Internet access: service: for comomicdevelopment in MaconCoumyinanamount set within Macon County's sole and absolute discretion and which shall not to exceed Any grants awarded shall be on a technology neutral basis and shall be open only to Proposers which are unaffiliated qualified private providers of high-speed Internet access  $580,000.00 ofthe total project cost.  service.  4  Proposed Preparation Instructions  4.1 Proposers must closely review Section 6, Evaluation Criteria, oft this RFP and be aware that this is a "Best Value" solicitation where the successful Proposer will be selected based on evaluation criteria contained in Section 6 plus all other elements contained in this section. 4.2 Proposers must be an unaffiliated qualified private provider of high-speed Internet access service ensure: and demonstrate the same as well as compliance with the administrative and 4.3 Proposers must include a map in their proposal showing the proposed area of high-speed eisepminiat. of the: areasofAddington Mill, Riverside, McDonald Mill, Otto, Norton, Mulberry, Tessentee, and Scaly Mountain of Macon County, North Carolina which are unserved by high-speed Internet access service for economic development in Macon County and shalli include an estimate ofthe potential new customers for each such area within each expansion area and show their approximate locations. The Proposer shall commit to provide and make available to all such potential new customers hghspedintemeacces: serviceinallofthe: areasofAddington! Mill, Riverside, McDonald Mill, Otto, Norton, Mulberry, Tessentee, and Scaly Mountain of Macon County, North Carolina which are unserved by high-speed Internet access service for economic development inj Macon County within 3 years from the date ofany grant agreement entered into with Macon County. Thel Proposer shalli include the approximatei number ofhomes that willl havel high-speed Internet access service in each ofthe aforesaid areas ofN Macon County asaresult ofl Proposerimplementing: its proposal tol MaconC County. The mapi must alsos show the location and specifications ofthe lines and other project equipment to be constructed! by 4.4 Proposer's proposal must demonstrate and show with specificity the positive impacts on economic development in Macon County associated with the proposed highspeed Internet  other requirements contained in all sections of this RFP.  Proposer in accordance with the proposed project.  3    access service expansion including but not limited to increasing the population, taxable property, agricultural industries, employment, industrial output, and/or business prospects 4.5 Proposers must provide a description oft the future growth capacity oft their proposed high- speed. Internet access service solution andi its ability to adapt to new broadband. applications 4.6 Proposers must describe in detail the type and specifications of technology that is being popuadinclaingwpladm. download speedsa and thes sevicedeliverymethod, Additional information should alsol be provided on the technical capabilities ofthe high-speed. Internet access service system being proposed. The Proposer shall demonstrate and show how the proposed project will meet the technological needs of current and future businesses, public institutions, volunteerf fire departments, community centers, educationali institutions. and] local residents within the all of the areas of Addington Mill, Riverside, McDonald Mill, Otto, Norton, Mulberry, Tessentee, and ScalyMountain ofMacon County, North Carolina which are unserved by high-speed Internet access service for economic development in Macon County. As ai reminder, proposals must meet the definition of "high-speed Internet access 4.7 Proposers must describe all services that will be provided as part oft the highspeed Internet access service network being installed, examples beingi internet services, phone, television, 4.8 Proposers must provide a description ofhow customer service: support will be provided and 4.9 Proposer must provide availablei information on pricing forindividual services and business services that will be available on the highspeed Internet access service network. 4.10 Proposer must provide a narrative that accurately describes the company's history and 4.11 Proposer must address the infrastructure that will be used to provide services and whether that infrastructure is providerownedorifthei infrastructure. must bel leased or procured from 4.12 Proposerr mustincludei int theirproposal an executive yllainepses 4.13 Proposer must describe any enhanced: features and network functionalityt that mayadd value 4.14 Ifdesired, Proposeri may describe anyl businesso ort teamingrelationships with otherproviders that might positively affect the capabilitylservices: provided by the proposed highspeed 4.15 Proposer must describe their service level agrcement. Macon County will require time rsolationofsenvigouags: Providers shall provide a descriptionofthe) process that willbe  ofMacon County and requirements.  service" as set forth 1.3 above.  home security, etc.  the wait times associated with service requests and service outages.  experience in providing highspeed Internet access service.  another owner.  describes the project and funding that is being proposed. to the highspeed Internet açcess service network being proposed.  Internet access service network.  4    used in the event ofa service outage and whether customers will be notified when service 4.16 Proposer must provide a description oft their process forj prioritizing service calls and what 4.17 Proposer must provide the qualifications oft the company's technical staff that will oversee and ensure reliable opcration ofh highspeed Internet access service network. 4.18 Proposer must provide a detailed estimate oft the total dollar cost oft the first one tot three year phase oft the project for which grant funding by Macon County may occur. 4.19 Proposer must provide an estimate of the number of un-served customers who will be provided highspeed Internet access service. availability during the first one to three years of they proposed project. Alsol Proposer shall comment on anyestimates ofadditional un-served customers aftert the first one to three year phase should also be included. 4.20 Proposershall comment onl how your empanysictomphveaucapastinedinamaen indirectimpact on economic development in the unservedareaofhighsperdintemetaccess service expansion proposed beyond the actual advantages resulting from the proposed 4.21 Proposer shall elaborate on the process that your company will use to determine where the high-speed Internet access service expansion will be installed during the first one to years and then the post four to twenty year period. Ifc customer demand is the driver for either of these periods, Proposer shall describe how that demand will be assessed. 4.22 Proposer must demonstrate to the satisfaction ofl Macon County whyith believes that a Grant from Macon County is necessary for the project proposed by Proposer to bc constructed. 4.23 Proposer must demonstrate to the satisfaction of Macon County how large ofa Grant is needed from Macon County in order to construct the project proposed by the Proposer. 4.24 Proposer will provide services within the project area for at least 20 years.  outages occur.  response times can be expected for making service repairs.  expansion high-speed Internet access service connectivity.  4.25 Proposer shall demonstrate and show how the proposed project is designed for future 4.26 Proposer magadbplepysdaebyaiapepdpukt willl bec completedand the date service delivery will commence over the proposed infrastructure. 4.27 Proposer understands and agrees that Macon County accepts no responsibility for any expense incurred by the Proposer in the preparation and presentation ofi its proposal. Such 4.28 Proposer must demonstrate and show that it is a qualified private provider of high-speed Internet access servicei in the State ofNorth Carolinaj prior tot the issuance ofthis RFP (grant  expansion into other parts ofMacon County.  expenses shall be borne exclusively by the proposer.  proposal) and at the time ofr responding.  5    4.29 During the performance under any grant agreement, the proposer shall not assign, transfer, convey, sublet, or otherwise dispose of any grant agreement or any or all ofi its rights, title 4.30 Poposerisherlyreguird tol bei inc compliance with ther uissahss2afdaPs 64 oft the North Carolina General Statutes concerning e-verification at the time ofe entering any grant agreement and at all times during the performance ofany grant agreement. All sukoninctomulizeadbiyle. Proposera arel ewlergunslvompywint ther requirements ofAricle2ofChapter. 64 ofthel North Carolina General Statutes concerning e-verification at thet time ofenteringi into a contract and at all times during the performance ofthe contract. Proposer shall take necessary steps to include this provision in all contracts with subcontractors who will perform any portion oft the work covered by the contract. 4.31 IfMacon County enters into grant agreement with Proposer, then Proposer shall purchase and maintain in force, with an insurance company licensed to do business in the State of North Carolina, at its own expense, insurance that will protect the proposer from claims which may arise out of or result from the proposer execution of the work, whether such execution be by itself, its employees, agents, subcontractors, or anyone for whose acts any ofthem may be liable. Ifany of such work is to be performed on Macon County owned or leased premises, the proposer agrees to carry liability and workman's compensation insurance, satisfactory to Macon County, and to indemnify Macon County against all liability, loss, and damage arising out of any injuries toj persons or property caused by the proposer, his subcontractors, employees or agents. The insurance coverage shall bes such as tof fullyprotect Macon County and the general public from any and all claims fori injury and damage resulting by any actions on thej part oft thej proposer or its forces enumerated above. 4.32 IfN Macon County enters into grant agreement with Proposer, then Proposer shall be an  ori interest therein, without the prior written consent ofl Macon County.  Independent Contractor with respect tol Macon County thereunder.  5.  Administrative  5.1 Two copies ofthe proposal tol be considered for acceptanceshal! bes sealeda and clearlyl labled with the legal name of the Proposer to Macon County Finance Department, Attn.: Ms. Lindsay Leopard, 5 West Main Street, Franklin, North Carolina 28734. 5.2 Questions concerning this RFP must be submitted in writing by email prior to 5:00 p.m. 5.3 Questions and answers willl bej posted on the Macon County Website under" "Macon County 5.4 All proposals must be signed with the Proposer name and by an officer or employee with authority tol bind the Proposer to the proposal giveni ini response tot thel RFP (legal titleofthe signer should be indicated). The officer or employee signing the proposal on behalf oft the Proposer shall certify that he/she has carefully read the same and certify that the same is truthful in all regards. Obligations assumed by such signature must be fulfilled or Proposer  2020, tol Lindsay Leopard at leopardmaconncorg  High-Speed Internet Access Service Expansion Project Q&A".  shall be removed from Macon County's active file of providers.  6    5.5 All proposals should be submitted in ai form that clearly addresses each ofthe requirements listed. The price quoted must include all costs associated with the requirements listed, 5.6 Allpricesornotations: must bet typed or written ini ink. Proposals written with pencil will not be accepted. Carefully review all proposals before submission, as not corrections will be 5.7 The successful Proposer shall not be held responsible for delays in performance of the contract caused bys strikes, lockouts, labor disturbances, lack of or failure by transportation, acts ofthe government or other causes similar to the foregoing which arel beyond the control 5.8 Default by Provider. Macon County shall hold the provider responsible for any damage that may be sustained because of failure or neglect to comply with any term of condition listed herein. Proposer shall agree to pay attorneys fees incurredl byl Macon County to enforce the same or any agreement entered into with Proposer as ai result oft this RFP and thel Proposer 5.9 Ifthe winning Provider fails or neglects to furnish or deliver any oft the materials, supplies or services listed herein at the prices name and at the time and place herein stated, or otherwise fails or neglects to comply with the terms ofthej proposal or any grant agreement entered into with Macon County as a result oft the same, Macon County may, upon 30 day written: notice to the Proposer, by certifiedmail, treat the Contract as materially breached by thel Providerand commencel legal lactiona against thel Proposer for damages and lattorneys fees. 5.10 Allproposals: must Opaetaae name, address, andy phone number oft the contact person) tol helpi indicate thel Proposer'sf fitness as an acceptable source for this 5.11 Anyl Proposer maywithdrawi its proposal, eilherpenonalyotbywiteearegues,atanyime 5.10 IfMacon County will be required to sign a contract service agreement with the Proposer,a copy oft the same must be provided with Proposer's response to this RFP. 5.11 Int the event that Proposer iss selected by Macon County, within its sole discretion, forag grant as provided for by this RFP, then and in that event Proposer willl bei required to enter into a grant agreement with Maçon County which is satisfactory to Macon County and which is consistent in all regards to this RFP and Proposer's response to the same as a condition to  including all installation costs and taxes, ifapplicable.  permitted after the proposals are opened.  ofand are not the fault oft the Proposer.  response to the same.  project and possesses the ability to meet the RFP requirements. prior to the entry ofa grant agreement with Macon County.  receiving any grant from Macon County.  6  Evaluation Criteria  6.1 Thei following factors listed below willl beu mlamdugheprhmpet responses:  7    A. The added avallability/potential number of unservedcustomers: offered services during the first B. Overaldolarinvestment sharej proposed byt the highspeed Internet access service provider. C. Best technical performance proposed. D. HighspeedI IntemetaccesserviceProvider'splan for having a local presence in Macon County and adding local jobs and/or façilities in Macon County as part of the highspeed Internet access service E. Theh highspeed Interneta accessservicep provider's stability, experiences, and record of past performance in delivering such services in North F. Positive impacts on economic development in Macon County associated with the proposed highspeed Internet access service expansion project including but not limited to increasing the population, taxable pepery.gicitunlmaistns, employment, industrial output, and/or business  three years.  network.  Carolina and otherwise.  prospects of Macon County  6.2 Macon County Government will consider entering a grant agreement forl highspeed Internet access service expansion within 60 working days after thel Proposal deadline in this RFPif al Macon County determinesi in itss sole discretion hatasuitableumafilaed. qualifiedprivate provider ofl high-speed. Internet access servicei is found. Macon County intends to award the any grant agreement in accordance with applicable North Carolina laws. 6.3 Macon County reserves the right to reject any and all proposals and discontinue the RFP process without obligation or liability to any potential Provider and without obligation to 6.4 This solicitation is a "Best Value" solicitation and is not based only on lowest cost/price. Macon Countyreservest thei right tos select thej proposal which ini its solej judgment best meets the unserved high-speed Internet access service needs of! Macon County. 6.5 Macon County reserves the right to waive any irregularities orinformalities in any proposal ori in the proposal process. Macon County reserves the right to unilaterally define  enter into any grant agreement.  irregularitics or informalities should there be a need to dos sO.  8    6.6 Macon County reserves the right to award more than one grant agreement to one or more eligible Proposers. Proposer shall gain no franchise, exclusive franchise or other exclusive 6.7 Macon County has total discretion in the determination of evaluation criteria weights and how those weights are applied to the individual evaluation criteria contained in this RFP. 6.8 Ini the event ofa dispute, thel Proposer and Macon County agree that the venue and forum to decide such dispute shall be in the General Court ofJustice for the State ofNorth Carolina  rights from Macon County.  inj Macon County.  7.0 Other possible proposals unrelated to the projectreferenced hereinabove. 7.1 Separate and apart from proposals regarding the Project referenced hereinabove, Proposer may in addition make an additional proposal or additional proposals to expand the availability ofhigh-speed Internet access service in other unserved areas ofMacon County for economic development in Macon County, other than those areas of Macon County  specified in 2.1 above. 8.0 Miscellaneous.  8.1 Proposer is advised that it having partnership type arrangements which positively impact economics and/or the high-speed Internet access service coverage area would be favorable and those arrangements, if any, should be disclosed with some particularity as part of the  proposal.  9    AN ORDINANCE OF MACON COUNTY UPDATING, REPEALING AND REPLACING CHAPTER 31. EMERGENCY MANAGEMENT, OF' THE MAÇON COUNTY CODE AND THE EMERGENCY MANAGEMENT ORDINANCE FOR THE COUNTY OF MACON BOTH OF WHICH WERE PASSED ON SEPTEMBER 12, 1977 WHEREAS, the Macon County Board of Commissioners adopted the Emergency Management Ordinance: fort the CountyofMacon on September 12, 1977, and thes same was codifiedi int thel Macon WHEREAS, the Macon County Board of Commissioners wishes to update the same by repealing said Emergency Management Ordinance for the County of Macon codified in the Macon County Code as "Chapter 31: Emergencyl Management" and replacing the same as herein after set forth sO that Macon County will bei in aj position to better handle and better respond to emergencies; and WHEREAS, the Macon County Board of Commissioners wishes to repeal said Emergency Management Ordinance for the County ofMacon codified in the Macon County Code as "Chapter 31: Emergency Management" and replace the same as. hereinafter set forth below; and WHEREAS, the BoardofCmmisioners finds the samei tol bei in thej public interest and to promote the public health, safety and welfare pursuant to authority vested ini it by North Carolina General Statute $ 153A-121, and Chapter 166A oft the North Carolina General Statutes; NOW, THEREFORE, BEI IT ORDAINED by the Macon County Board ofCommissioners that: Chapter31: Emergency! Management, ofthel Macon County Code, and thel Emergencyl Management Ordinance for the County of Macon as they were heretofore adopted on September 12, 1977, are hereby repealed in their entirety, and the following which shall be known as and cited as "The EmergeneyManagement Ordinance of Macon County" is herebys substituted in lieu thereof:  County Code as "Chapter 31: Emergency Management'; and  "CHAPTER 31: EMERGENCY MANAGEMENT  TABLE OF CONTENTS  Article II IN GENERAL $31-1. Short title. $31-2. Purpose statement. $ 31-3. Definitions. SS 31-4-31-30. Reserved. Article II. EMERGENCY MANAGEMENT $31-31. Authority.    $ 31-32. Establishment; director. $ 31-33. Intent. S 31-34. Organization and appointments. $31-35. Duties and responsibilities of director. $31-36. Emergency: management plans. $$31-37-31-65. Reserved. $31-66. Declaration. $31-67. Area.  Article III. DECLARATION OF STATE OF EMERGENCY  $31-68. When state of emergency take effect. $31-69. Expiration ofs states ofe emergency. $31-70. Prohibitions and restrictions authorized. $3 31-71. When prohibitions and restrictions take effect. $31-72. Authorized personnel. $31-73. Expiration of prohibitions and restrictions. $3 31-74. Supplemental authority. $83 31-75-31-125. Reserved. Article IV. MSCELLANEOUS PROVISIONS $31-126. Superseding and amendatory, proclamations. $31-127. Termination of declaration. $31-128. Absence or disability of chairperson. $ 31-129. Governmental functions. $ 31-130. No private liability. $31-131.Violations.  $31-132. Civil liability ofp persons who willfullyig ignore a warning in an emergency.  $31-133. Effective Date ofthis Ordinance.  2    Article I.IN GENERAL $31-1. Short title.  This chapter shall be known and may be cited and referred to as "The Emergency  Management Ordinance of Macon County." $31-2. Purpose statement.  Thepurposesofthis: chapteraret to: seti othateuthunlymdrpmatstiliyafMiswnCoamy in prevention of, preparation for, response to, and recovery from natural or manmade emergencies or hostile military or paramilitary action and to do the following: (1) Reduce vulnerability of people and property oft this county to damage, injury, and (2) Prepare forj prompt andefficientrescue, care, and treatment ofthnreatenedorafeted (3) Coordinate with state and federal agencies for the orderly rehabilitation of persons (4) Provide for cooperation and coordination of activities relating to emergency mitigation,preparednes.response.andrecoveryamonga gemcesandonicabsorns county and with similar agencies and offiçials of other counties, with state and federal governments, with interstate organizations, and with other private and  loss oflife and property.  persons.  and restoration of property.  quasi-official organizations.  $31-3. Definitions.  The following definitions apply in this chapter:  Chair of the board of county commissioners means the chair of the board of county commissioners or, in casec ofthe chair'sa absence or disability, thej personauthorizedioact in the chair's stead. Unless the governing body oft the county has specified who is to act in lieu oft the chair with respect to a particular power or duty set out in this chapter, this term shall mean the person generally authorized to acti in lieu oft the chair. County-authorized emergency management mppmabyeNA identified and appointed by the director oft the county emergency management agency Emergency means an occurrence or imminent threat of widespread or severe damage, injury, or loss of life or property resulting from any natural or manmade accidental, Emergency area means the geographical area covered bya a state of emergency.  and assigned to participate in an emergency: management activity.  military, paramilitary, weather-related, or riot-related cause.  3    Emergency managementmeanst those measurest yAePpacadpr at federal, state, and local levels to: minimize the adverse effect ofa any type emergency, whichincludes thei meveremdimgprepardnesseyleofplaming: prevention,1 mitigation, warning, movement, shelter, emergency assistance, and recovery. Emergency management agency means the local governmental agency charged with coordination ofall emergency management activitics for itsj jurisdiction. Hazardous materials means any material defined as a hazardous substance under 29  Code of Federal Regulations, 1910.120(a)(3).  Political subdivision means counties, incorporated cities, and towns.  State of emergency means a finding and declaration that an emergency exists by the board of commissioners or the chair of the board of commissioners, acting under the  authority ofG.S. 166A-19.22. $$31-4-31-30. Reserved.  ARTICLEIL. EMERGENCY MANAGEMENT AGENCY  $31-31.A Authority.  Pursuant to G.S. [Ch.] 166A, the North Carolina Emergency Management Act, a county  emergency: management agency is hereby established.  $31-32. Establishment; director. management agency. $31-33. Intent.  The Macon County Emergency Services Director serves as the director of the emergency  Thei intent ofthis chapterist to establish an agencythat will ensuret the complete and efficient utilization ofall oft the county's resources to combat emergencies as defined in this chapter. The emergency management agency will be the coordinating agency for all activity in connection with emergencyr management. It will bet thei instrument through which the board ofcommissioners may exercise its authority and discharge the responsibilities vested in it  during an emergency.  $31-34. Organization and appointments.  The emergency services director, as director, subject to the direction and guidance of the board of commissioners, shall be responsible for the organization, administration and operation of the emergency management agency, and shall designate and appoint deputy directors to assist with the duties of the director in his absence or inability to act.  4    $31-35. Duties and responsibilities of director. but not bel limited to, the following:  Fort thej purposes ofthis chapter, the duties and responsibilities of the director shall include,  Enter into contracts, obtain and distribute equipment, materials, and supplies for emergency management purposes and to provide for the health and safety of persons and Direct and coordinate the development of emergency management plans and programs in accordance with the policies and standards set by the North Carolina Division of Emergency Management, consistent with federal and state laws and regulations;  property, including emergency: assistance, consistent with this chapter;  Be responsible for the planning, coordination and operation of the emergency Be responsible for cooperation and maintenance of liaison with state and federal authorities and the authorities of other politiçal subdivisions to ensure the most effective  management activities in the county;  operation oft the emergency management plans;  Coordinating the recruitment of volunteer personnel and agencies to augment the Suchservices from persons outsideofgoverment mayl be acceptedbyl local government Developing and coordinating plans for the immediate use ofall facilities, equipment, manpower and other resources oft the county for the purpose of minimizing or preventing damage to persons and property; and protecting and restoring to usefulness governmental services and public utilities necessary for the public health, safety, and welfare; Enter into agreements with owners or persons in control oft buildings or other property for the use ofsuch! buildings or other property fort the emergency management purposes and Through public informational programs, educating thej populace as to actions necessary and required for the protection of their persons and property in an emergency, either  personnel and facilities oft the county for emergency management purposes;  on a volunteer basis;  designating suitable buildings as public shelters;  impending or present;  Conducting drills and exercises to ensure the efficient operation of the emergency management forces and to familiarize residents with emergency management regulations,  procedures and operations; emegencymangement activities;  Coordinating the activity of all other public and private agencies engaged in any  5    When personnel, equipment, or supplies for an emergency function are not available within the local government, the director is authorized to seek assistance from other The assignment of duties, when ofas supervisory nature, shall also include the granting ofa authority for the persons to carry out duties prior to, during, and after the occurrence of The invoicing of persons liable for hazardous materials release, and, in the event of  governments or from persons outside of government;  an emergency; and  non-payment, the discretion to proceed with legal action to recover costs.  $31-36. Emergency management plans.  (a) Comprehensive emergency management plans shall be adopted by resolution oft the board of commissioners. In the preparation of these plans as they pertain to county organization, it isi intended that the services, equipment, facilities, and personnel of all existing departments and agencies shall be utilized to the fullest extent. AlI departments and agencies have the responsibility to perform the functions assigned by these plans and be in a current state of readiness at all times. These plans shall have the effect ofl law whenever an emergency, as defined in this chapter, has been (b) The director shall prescribe those positions within the emergency organizational structure for which lines of succession are necessary. In each instance, the responsible person will designate and keep on file with the director a current list of threej persons as successors tol his position. The list willl bei in order ofsuccession: and will designate persons best capable ofcarrying out all assigned duties and functions. (c) Anyi individual assigned responsibility in the plans shall be responsible for carrying out all assigned duties and functions. Duties includet the organization andt trainingof assigned employees and, where needed, volunteers. Each individual shall formulate  declared.  the standing operating procedure to implement thej plans.  (d) The director may submit recommended changes to the board of commissioners.  $$3 31-37-31-65. Reserved.  Article III. DECLARATION OFSTATE OF EMERGENCY  $31-66. Declaration.  A state of emergency may be declared by the board of commissioners ifit finds that an emergency exists. Recognizing that circumstances and practical considerations: may dictate a more opportune course, a state of emergency may be declared by the chairperson oft the board ofcommissioners whenl he ors she finds that an emergency exists. The declaration: shall bei in writing; shall activate any orallo efepohbousmiratisdiws as authorized! below  6    andanyandallapplicablel localp plans, mutuala assistance compacts, and agreements;: andshall alsoauthorizet the fumishingotassistancethereunder. Reasonablesteps: shalll bet takent tos give notice to the public of the terms of the declaration. Reports of the substance of the declaration shall bes sent to the mass communications media which serve the affected area. The declaration ofs state of emergency: shall include a definition oft the area constituting the emergency area. The emergency: area ofas state of emergency declared shall not include anyarea within the corporatel limits ofnymmicpliy,orvitin anyareaofthec countyover which a municipality has jurisdiction to enact general police-power ordinances, unless the municipality's governing body or mayor consents to or requests the state of emergency's  $31-67.Area.  application.  $31-68. When state of emergency take effect.  Upon the declaration ofas state of emergency by thel board of commissioners or chair ofthe board of county commissioners enacted under the authority of this chapter the declaration ofastateofemergency: shallt take effectimmediatelyt unlesst thec ordinançe or declarationsets  a later time.  $31-69. Expiration of states of emergency.  Unless otherwise stated in the declaration or the ordinance imposing prohibitions and restrictions adopted pursuant to this chapter, as state of emergency declared pursuant to this chapter shall expire when iti is terminated by the official or goveming body that declared it The declaration ofs state of emergency may or may not include any or all of the following authorizedprohibitions andrestrictions. Further, the authority to: impaselydeclanationsuch prohibitions and restrictions under this section, and to impose those prohibitions and stisionsatapamcalirtimespepinemaybe lyatalepenihs, (1) Ommoememsidfpepehapalpaadeufeadrsting-d compelling the voluntary or mandatory evacuation ofa all or part of the population from any stricken or threatened area within the governing body's jurisdiction; prescribing routes, modes of transportation, and destinations in connection with evacuation; and controlling ingress and egress of an emergency area, and the (2) Of the operation of offices, business establishments, and other places to or from (3) Upon the possession, transportation, sale, purchase, and consumption ofalcoholic  $31-70. Prohibitions and restrictions authorized.  that declared it. The permitted prohibitions and restrictions include:  movement of persons within the area;  which people may travel or at which they may congregate;  beverages;  7    (4) Uponthepossession, transportation, sale, purchase, storage, and use ofgasoline,and dangerous weapons and substances, except that this subdivision does not authorize prohibitions or restrictions on lawfully possessed firearms or ammunition. As used in this subdivision, the term "dangerous weapons and substances" has the same meaning as it does under G.S. 14-288.1. As used in this subdivision, the term "firearm" has the same meaning as it does under G.S. 14-409.39(2); and (5) Other activities or conditions the control of which may be reasonably necessary to maintain order and protect lives or property during the state ofe emergency.  $31-71. When prohibitions and restrictions take effect.  Allj prohibitions and restrictions imposed by authority ofthis section shall take effect in the emergency: area immediately upon publication oft the declaration unless the declarations sets al later time. Publication shall include at least () posting ofa signed copy of the declaration conspicuously posted on the Web site of County, if the County has a Web site, and (ii) submittal of notice and a signed copy oft the declaration to the North Carolina Department ofPublic Safety' WebtOCenticalincidenta management: system. abicatonmaya5ocoms ofreports oft the substance oft the prohibitions and restrictions ini the mass communications media serving the emergency: area ord othere effectivei methods ofdisseminating thei necessary information quickly. Assoona as Patichow.peyieiumhuimofae-mliet.  ofany declaration shall be made. $31-72. Authorized personnel.  The declaration of a state of emergency may or may not exempt from all or any part of prohibitions and restrictions the following persons or groups of persons whilc acting ini the  line ofand within the scope oft their respective duties:  Law enforcement officers, firefighters and other public employees, rescue squad members, doctors, nurses, employees of hospitals and other medical facilities;  On-duty military personnel, whether state or federal;  On-duty employees ofpublic utilities, public transportation companies, and newspaper, magazine, radio broadcasting, and television broadcasting corporations operated for profit; Such other classes of persons as mayl be essential to thej preservation of public order and immediately necessary to serve the safety, health, and welfare needs of people within the  and  county.  $31-73. Expiration of prohibitions and restrictions. earliest occurrence of any of the following:  The prohibitions and restrictions imposed pursuant to this section shall expire upon the  8    (1) The prohibition or restriction is terminated by the official or government body that  imposed the prohibition or restriction; (2) The state of emergency is terminated. $31-74. Supplemental authority.  This section is intended to supplement and confirm the powers conferred by G.S. 153A-121(a), G.S. 160A-174(a), and all other general and local laws authorizing counties to enact ordinances for the protection ofthej public health and safetyin times ofriot or other  grave civil disturbance or emergency. $931-75-31-125. Reserved.  Article V.MISCELLANEOUS PROVISIONS  $31-126. Superseding and amendatory proclamations.  Thel board of commissioners or chair may invoke the restrictions authorized by this chapter in separate declarations and may amend any declaration by means of a superseding declaration in accordance with the procedures set forth in [this] chapter pertaining to the  prohibitions and restrictions authorized. $31-127. Termination of declaration.  Astate ofemergency declared under this chapter shall expire when terminated by the board ofc commissioners or chair following the same procedures set forth in this chapter.  $31-128. Absence or disability of chairperson. exercise all oft the powers given the chair in this chapter.  Inthe absence or disabilityofthe chair, the vice-chairofthel boardofcommissioners or such other commissioner as may be designated by the board of commissioners shall have and  $31-129. Governmental functions.  All functions and otheractivitiesr relating to emergency management as provided fori in this chapter or elsewhere in the Maçon County Code are hereby declared to be governmental functions. Except in cases of willful misconduct, gross negligence, or bad faith, any emergency management worker, firm, partnership, association, corporation, or agent complying with or reasonablyatempting to comply with this chapter or any order, rule, or regulation promulgated pursuant to the provisions of this chapter or pursuant to any ordinance: relating to any emergencyr management: measures enacted by the county, shall not be liable for the death of or injury to persons, or for damage to real or personal property as  aresult of any such activity. $31-130. No private liability.  Any person, firm, or corporation, together with any successorsi ini interest, ifany, owning or  9    controlling real or personal property who, voluntarily or involuntarily, knowingly or unknowingly, with or without compensation, grants a license or privilege or otherwise permits or allows the designation or use of the whole or any part or parts of such real or personal property for the purpose of activities or functions relating to emergency management as provided for in this chapter or elsewhere in the Macon County Code shall not be civilly liable for the death of or injury to any person or the loss of or damage to the propertyofanyi persons where such death, injury, loss, or damage resulted from, through, or because oft the use oft the real or personal property for any ofthe above purposes, provided that the use oft the propertyiss subject to the order or control ofor pursuant to ai requestofthe  state government orl Macon County. 31-131.iolations. 14-288.20A.  Anyperson who violates any provision ofa an ordinance ora declaration enacted or declared pursuant to this chapter shall be guilty of a Class 2 misdemeanor in accordance with G.S. $31-132. Civil liability of persons who willfully ignore a warning in an emergency. In: an emergency, aj person who willfullyi ignores a warningi regarding personal safetyissued byaf federal, state, orl local law epy-e agency, orother governmental agency responsible for emergencymanagement under [this] chapter is civilly liable for the cost of a rescue effort to any governmental agency or nonprofit agency cooperating with a governmental agency conducting a rescue on the endangered person's (I) Thej person ignores the warning and () engages in an activity or course ofaction that ar reasonable person would not pursue or (ii) fails to take a course of action that a (2) As a result ofi ignoring the warning, the person places himself or herself or another (3) Ag governmental rescue effort is undertaken on the endangered person's behalf.  behalfifall oft the following are true:  reasonable person would pursue.  in danger.  Section 31-133. Effective Date ofthis Ordinance.  The Ordinance shall become effective when adopted by the Macon County Board of  Commissioners."  10    Upon motion made by Commissioner  seconded by Commissioner  this Ordinance was passed, adopted and ordained by the unanimous vote of  the Macon County Board of Commissioners on this the 11" day of August, 2020, at the  Regular meeting oft the Macon County Board ofCommissioners.  Jim Tate, Chairman, Macon County Board of Commissioners  Attest:  Clerk oft the Board ofl Macon County Commissioners  (COUNTY SEAL)  11    1815 South Tryon Street Suite A Charlotte, NC: 28203  SGA NarmourWright  704.332.5668 sganwdesign.com  DESIGN  May 18, 2020 Jack Morgan MCMS Renovation Project Representative Macon County 1834 Lakeside Drive Franklin NC: 28734  Re: Macon County Middle School Renovations- - Request for Additional Services for IT scope changes  Macon County Middle: School SGAINWP Project:19-170-01  Dear Jack:  We respectfully request additional design services fees relative to additional scope for IT relatedi items as identified inr recent meetings. This request from thel IT consultant contains no mark up from SGAINW and is attached here fory your review and consideration. The attached document references and affirms that scope changes relative to their site visit meeting on March11, 2020 and additional scope items discussed in our meeting on May! 5, 2020 are  covered byt this request.  The total amount oft this requesti is $16,600.00 (Sixteen Thousand Six Hundred Dollars).  We! believe this request to be valid and appropriate. Thank youi in advance fory your review and processing oft this item. Please let me know ify your need any additional information.  Yours Truly:  SGA NarmourWright Design, PA  M  &  Mark W. Sealy, AIA Principal cc: Doug Burns Chris Coleman enc.  Charleston I Charlotte 1 Greenville I Pawleys Island    NIVI5  May 18, 2020 Mr. Michael Rogers Vice President NV5 1928 South Boulevard, Suite 300 Charlotte, NC: 28203  Re: Macon Middle School Renovation Additional Services  Proposal for Structured Cabling and Building Security Consulting Services.  Dear Michael, Project.  Thank yout for inviting The Sextant Group tos submit this add service proposal fori the Macon Middle School Renovation These additional services are based on as site visit meeting at Macon Middle School on March: 11, 2020 and changes discussed in a May 5, 2020 meeting between Tim Burrell (MCSD),Mark Sealy (SGA/NW) and Chris Coleman (SGA/NW).  ADDITIONAL SERVICE  1. Add design services for expansion of the paging system as requested by the owner. 2. Add design services for the expanding data outlets needed int the (2) computer labs.  3. Add design services for ther new and revised data outlet locations being served by the (3) IT rooms that are to be 4. Add (1) additional site visit during the Construction Administration phase of the project due tot thei increase of  re-located. scope.  Assumptions for Additional Service that are to be located.  1. The owner will provide a markup for the locations of the data outlets that will be served from the (3) IT rooms 2. The owner will provide ar markup for thel locations of the additional cameras that are needed int the wings of the building thati is served from the (3)ITr rooms. No site survey is included; alternatively, we can provide this service  as an additional service ifc desired.  3. Detailed demolition plans are not needed for the DD/CD: submission. 4. The existing paging systems is an IP-based system capable of expansion as needed.  GENERAL SCOPE OF WORK. ASSUMPTIONS This scope of worki is based on the following assumptions:  a) Ifr required, infrastructure drawings will be electronically stamped by al Registered Communications Distribution Designer (RCDD);a audiovisual drawings willl be electronically stamped bya a Certified Technology Specialist Design (CTS-D). Each designation represents the highest level of certification available in the respective field. 0) Design revisions based on changes initiated by the Owner or Design Team after submittal of 100% Construction  Documents may resulti in additional services and associated fees.  19289 SOUTH! BOULEVARD, SUITE300 I CHARLOTTE, NC28203 I WWW.NV5.COM I OFFICE 704.377.3921 CONSTRUCTION QUALITYA ASSURANCE INFRASTRUCTURE ENERGY PROGRAM MANAGEMENT ENVIRONMENTAL TECHNOLOGY    Macon Middle School Renovation. Add Services  May 18, 2020 Page 2  OPTIONAL SERVICES  Thef following services are listed for consideration. We welcome the opportunity to discuss each element as appropriate.  Predictive Heat Map (to optimize wireless network design) Voice/Data System Electronics, / Distributed Antenna System (DAS) Design  Acoustics & Vibration Control Design/CSI Specifications for recommended Acoustical products  FEES ANDI EXPENSES Discipline Additional Services TOTAL:  Fee $16,600 $16,600  PAYMENT TERMS  Payment terms are Net 30 days or per terms of the prime agreement." Typical expenses are included above.  Ify youy wish to discuss thisf further, please contact Paul Bruckman at 919.275.6108 or Thank you for your consideration, Michael. We look forward to a highly successful project together.  pbruckmaneTheSextantGroup.com.  Sincerely, THE SEXTANT GROUP, INC. a g4 Yohn A. Cook Vice President  Accepted by:  Print name  Date  NIV5  CONSTRUCTION QUALITYA ASSURANCE INFRASTRUCTURE ENERGY PROGRAM MANAGEMENT ENVIRONMENTAL TECHNOLOGY    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - CONSENT AGENDA  MEETING DATE: AUGUST 11,2 2020  Item 12A. A draft copy of the minutes of the May 26, 2020 continued session and the June 2, 2020 continued session are included in this packet. The draft minutes from the June 9, 2020 regular meeting will be provided to Item 12B. Budget Amendments #34-47 are attached for your review and Item 12C. A memo regarding tax releases in the amount of $1,558.98 for the month of July is attached for your review and approval. (Teresa Item 12D. A copy of the ad valorem tax collections report for the month of  you via email prior to the meeting. (Mike Decker)  approval. (Lori Carpenter)  McDowell)  July. No action is required on this item. (Teresa McDowell)    MACON COUNTY BOARD OF COMMISSIONERS  CONTINUED SESSION MAY 26, 2020 MINUTES  Chairman Tate reconvened the meeting at 6:00 p.m. as recessed from the May 12, 2020 regular meeting, and noted that the primary reason for the meeting was to discuss the proposed Fiscal Year 2020-21 budget. Due to Gov. Roy Cooper's Executive Order limiting the number of people at a mass gathering to 10 due to COVID-19, physical participation at the meeting in the boardroom was limited to that number. All five commissioners were physically present and practiced social distancing. County Manager Derek Roland was also present, as was Finance Director Lori Carpenter. Deputy Clerk Mike Decker watched the meeting via live stream, and County Attorney Chester Jones participated via telephone. A reduced number of members of the media were allowed to attend. Chairman Tate asked Mr. Jones about additional items for the agenda, one being arevised resolution for the Hospice House project, and the other being a revised contract with the Reed Estate. Mr. Shields added an item, asking to request that the Macon County Planning Board consider a review of the county's telecommunication tower ordinance. Mr. Roland also added an item regarding a brief update on CARES Act funding. The board members agreed to the revised Prior to discussing the items on the agenda, Commissioner Beale offered condolences regarding the death of Macon County Sheriff's Deputy David Head and his wife, Dawn, following a motorcycle accident in Clayton, GA on May 23rd. Funeral services are scheduled for Thursday, May 25, at 11 a.m. in Scaly Mountain, and Commissioner Beale said a funding page will be set up on the sheriff's webpage to help the family. Chairman Tate called Mr. Head "a good friend of mine," pointing out that the two played Little League baseball together, and that for a period of time Mr. Head was part of his landscaping firm's team. Commissioner Beale said a 22-year-old was charged in the multi-vehicle UPDATE ON TAX SOFTWARE CONTRACT: Tax Administrator Abby Braswell presented a PowerPoint presentation regarding an update on a contract with Bi- Tek to provide an integrated tax office software system for the county. A copy of  agenda by consensus.  accident.  Minutes 05.26.20 Page 1 of6    that presentation is attached (Attachment 1) and is hereby made a part of these minutes. She explained that a major change in the contract had taken place, with Bi-Tek agreeing to reimburse the county a pro-rated portion of the project fees if the firm unilaterally terminates the agreement within 60 months of the date it is signed. With a license fee of $309,656, she said that means the county would receive a reimbursement of $5,160.33 for each month within that timeframe that the firm asks to be released from the agreement. She then covered the anticipated schedule for release, noting that the new system is expected to be "live" by March 2021. Next up was the license and fee schedule, with the county expected to pay a yearly fee of $51,171 as shown. That was followed by a breakdown of the one-time project fee of $309,656, none of which is due at the signing of the contract, Mrs. Braswell pointed out, but is due April 1, 2021. She also noted that 15 days of on-site training is expected and is provided at a rate of $1,000 per day. She requested that the board approve the "Master Agreement," an unexecuted copy of which is attached (Attachment 2), and authorize Mr. Roland to sign it. Mr. Jones interjected that there is also a need for signatures on the software license and support agreement, which is included as "Exhibit B" in the document. Following further discussion, and upon a motion by Commissioner Gillespie, seconded by Commissioner Beale, the UPDATE ON MACON MIDDLE SCHOOL PROJECT: Commissioner Beale said the school liaison committee members, he and Commissioner Shields, had met and discussed the planned renovation of Macon Middle School. However, he explained that proceeding with the project could "constrain" the board in the future in terms of borrowing money. He spoke of an $11-million amount that the county was to receive, and he said that if that money comes through, then great, but ifit doesn't, "it will handcuff this board." He further explained that county officials have approximately 90 days in which to tell the architect on the project how to proceed, and he and Commissioner Shields suggested that the county use that time to allow for a better view on financing the project, and that the committee's recommendation is to postpone any progress on the project. Mr. Roland spoke to the economic uncertainty of the project due to questions about getting money from the state, and said a provision in the agreement with the architectural firm allows for suspension" of the project. Commissioner Beale said that if the county moves forward without assurances of receiving the additional funding, it would limit the county's borrowing for the next five to seven years. He then made a motion to suspend the project, authorize Mr. Roland to contact the architect regarding the county's plans, and to notify the Macon County Board of Education of the county's action. Commissioner Shields  board voted unanimously to approve the request as presented.  seconded the motion, and all favored.  Minutes 05.26.20 Page 2 of6    DISCUSSION REGARDING RECOMMENDED FISCAL YEAR 2020-21 (A)Otto Volunteer Fire Department: Chairman Tate told the board that he had lunch with Otto Volunteer Fire Department ChiefTerry Rholetter two to three weeks ago and discussed the department's request for a tax increase, and that he had shared with Mr. Rholetter that "it was a very, very tough year" to consider approving that. He said that Mr. Rholetter would make a presentation to the board at its June regular meeting. (B)Macon County Schools: School Superintendent Dr. Chris Baldwin told the board that we are "all dealing with COVID-19," but that the system was working on the assumption that the new school year would start on August 17th, Meanwhile, he said that Nantahala will have graduation on June 5th, but both Franklin and Highlands have been postponed until at least August 1st. Chairman Tate said that he has sat through many budget discussions but has "never heard sO little" from the schools, as this time on the agenda had consumed less than five minutes. Commissioner Beale pointed out that 26 percent of the county's budget goes to fund education, and he said Dr. Baldwin and the members of the school board "realize (C)Macon County Solid Waste: Solid Waste Director Chris Stahl began by talking about the proposed increase in the annual landfill fee, which would rise $13 from $95 a year to $108. He explained that the market for recyclables has gone away, and he is projectinga $300,000 loss to revenue to the solid waste's department's enterprise fund because of that, adding that the bulk of the money from the increased fee will go to replace that loss. Mr. Stahl said that a $1 increase in the fee generates approximately $27,000 in revenue. The discussion then turned to a proposal to take some of the county's part-time recycling convenience center attendants and make them permanent part-time employees, which would allow them toj participate in the local government employees retirement system, would allow them to accrue annual and sick leave, and would allow them to participate in the county's 401(k) retirement program. Mr. Stahl said that plans for this have not been finalized, but the cost of making this switch would be anywhere from $35,000 to $50,000. The 30 or sO part-time attendants targeted in the plan would not receive a salary adjustment, while another 25 or sO employees would no longer have jobs. Further discussion centered on the department's enterprise fund and plans to renovate the recycling centers, with Mr. Stahl pointing out that the centers were put in place in the late 1980s to early 1990s. Commissioner Higdon expressed his displeasure with the proposed increase in the landfill fee, which turned into a broader discussion about the impact of recycling.  BUDGET:  we're all in this mess together."  Minutes 05.26.20 Page 3 of 6    Chairman Tate commented later that in terms of the new budget, every single department across the county is "taking a hit this year," and asked Mr. Stahl why his department's expenditures were increasing, which led (D)General budget discussion: Mr. Roland asked the board members if there was any reason that they couldn't support passage of the recommended budget. Following briefo discussion about the logistics of hearing from Otto Volunteer Fire Department about its proposed taxi increase, Commissioner Beale said that he hates to see the money for the Community Funding Pool cut in half, and asked that this item be reviewed mid-year as planned. MR. Roland said the plan is to assess where revenues are in six months, but for now, the planned reductions allow the county to continue operating and provide services without "relying on our savings account." He also noted the plan to reorganize the Buildings and Grounds and Parks and Recreation departments, essentially by moving some employees of the former department to the latter department where the primary duty of those employees already centers on maintenance of park facilities. Chairman Tate stated that "the only thing I'm hearing" is concern regarding the Otto VFD tax increase, and suggested having another meeting before the public hearing and potential adoption of the budget at  tomore discussion.  the June 9 regular meeting.  BUDGET AMENDMENTS: Upon a motion by Commissioner Gillespie, seconded by Commissioner Beale, the board voted unanimously to approve budget amendments #279, 280, 281 and 282 as presented by Mrs. Carpenter. Copies of those budget amendments are attached and are hereby made a part of these REVISED RESOLUTION REGARDING HOSPICE HOUSE: Mr. Jones explained that when the board adopted a prior resolution regarding the Hospice House project, the group that is looking to build and operate a hospice house in Franklin was doing business under a different name. He said the new version contains the correct name, and that nothing else has changed. Upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve a Revised Resolution Concerning Rural Building Reuse and Infrastructure Application to the North Carolina Department of Commerce by Macon County for Project Titled SECU Hospice House,' a copy of which is attached (Attachment 3) and is hereby made a part of these minutes. REVISED CONTRACT WITH THE REED ESTATE: Following an explanation by Mr. Jones regarding the correction of a typographical error and the revision of some dates, upon a motion by Commissioner Higdon, seconded by Commissioner Gillespie, the board voted unanimously to approve an Agreement  minutes.  Minutes 05.26.20 Page 4 of 6    for Purchase and Sale of Real Property with the Reed Estate, a copy of which Chairman Tate signed and is attached (Attachment4) and is hereby made a part DISCUSSION REGARDING TELECOMMUIMUNICATION TOWER ORDINANCE: Commissioner Shields expressed his concern that if COVID-19 comes back or continues to be an issue, broadband access in the county is not what it needs to be to support students learning from home as schools are closed. He said that approximately 40 percent of students have access that is "fine," but for 30 percent it is "not good" and the remaining 30 percent have "nothing." He suggested having the county planning board review the telecommunication tower ordinance to determine if the county can make it easier for providers to place towers in the county and increase broadband access and "stay out of this academic slide." Jack Morgan, the county's director of planning, permitting and development, said there is a desperate need for internet connectivity in Macon County, and talked about a revised process for tower approvals that would be quicker and benefit the provider. As it stands now, he said the process from start to finish takes about four months to complete. Following further CARES ACT FUNDING: Mr. Roland explained that he needs to have a plan available by June 1 on how to spend the $833,421 in CARES Act funding from the state. He noted that he has asked all county departments to account for expenses related to COVID-19, and that a portion of the funding is to go to the towns of Franklin and Highlands. This turned into discussion of another meeting, and the board agreed by consensus to recess this meeting until Tuesday June 2, 2020 at 6 p.m. in the boardroom. Commissioner Beale asked that Public Health Director Kathy McGaha update the board at that time regarding the latest  of these minutes.  discussion, no action was taken.  COVID-19 statistics for the county.  CLOSED SESSION: Upon a motion by Commissioner Beale, seconded by Commissioner Gillespie, the board voted unanimously to go into closed session at 8:02 p.m. for the purposes of discussing potential property acquisition under NCGS 143-318.11(a)5) and to preserve the attorney/client privilege under NCGS 143-318.110a/3. At 8:31 p.m., upon a motion by Commissioner Higdon, seconded by Commissioner Gillespie, the board voted to return to open session.  No action was taken.  RECESS: With no other business, and at 8:32, p.m., upon a motion by Commissioner Shields, seconded by Commissioner Beale, the board voted unanimously to recess the meeting until Tuesday, June 2, 2020 at 6 p.m. in the  Minutes 05.26.20 Page 5 of6    commission boardroom on the third floor of the Macon County Courthouse,  located at 5 West Main Street in Franklin, NC.  Derek Roland  Jim Tate Board Chairman  Ex Officio Clerk to the Board  Minutes 05.26.20 Page 6 of6    MACON COUNTY BOARD OF COMMISSIONERS  CONTINUED SESSION JUNE 2, 2020 MINUTES  Chairman Tate reconvened the meeting at 6:00 p.m. as recessed from the May 26, 2020 continued session, and stated that the purpose of the meeting was to discuss the proposed tax rate increase for Otto Volunteer Fire Department, to continue discussion regarding the proposed Fiscal Year 2020-21 budget, and to consider a lease agreement with the Cowee School Arts and Heritage Center. Due to Gov. Roy Cooper's Executive Order limiting the number of people at a mass gathering to 10 due to COVID-19, physical participation at the meeting in the boardroom was limited to that number. All five commissioners were physically present and practiced social distancing. County Manager Derek Roland was also present, as was Finance Director Lori Carpenter. Deputy Clerk Mike Decker watched the meeting via live stream, and County Attorney Chester Jones participated via telephone. A reduced number of members of the media OTTO VOLUNTEER FIRE DEPARTMENT TAX INCREASE REQUEST: Chairman Tate recognized Terry Rohletter, the chief of the Otto Volunteer Fire Department, who said the department is seeking a tax increase for the purpose of building a new fire station. Mr. Rohletter explained that a new facility was needed in order for the department to meet ISO insurance standards in the future. He said the cost of the new 12,000-square-loot building is estimated at $3.7-million. He also noted that a possible deal is in the works with Macon County Emergency Services to use the current facility as an ambulance base for the southern part of the county. The proposed tax increase would be 0.0384- cent, and would bring the new rate to 0.1068-cents per $100 of property valuation. Mr. Rohletter stated it was "a bad year" to be asking for a rate increase, "but we have to provide a service to the community." He told the board the increase does have community support, saying that approximately 15 people showed up at an "open house" to learn about the plan for the new station and all were in support. He also said some 3,200 letters were mailed to property owners, and out of 30 responses, only one was negative. He asked the board to consider the increase, as the last change in the department's tax rate was in 2016. Following further discussion, Mr. Rohletter introduced the architect on the project, who presented the plans for the new structure, and told the board it would be a year and a half before the building was in operation, if the  were allowed to attend.  Minutes 06.02.20 Page 1 of2    groundbreaking was today. Mr. Rohletter and several of the board members then engaged in a lengthy discussion, but with Chairman Tate pointing out that there is "just not support on the board for a tax increase this year." Following DISCUSSION REGARDING PROPOSED FISCAL YEAR 2020-21 BUDGET: With regard to the county manager's recommended budget for Fiscal Year 2020- 21 budget, there were no questions or concerns voiced by the board members, and Commissioner Higdon expressed his thanks to Mr. Roland and Mrs. CONSIDERATION OF LEASE AGREEMENT WITH COWEE SCHOOL ARTS AND HERITAGE CENTER: Mr. Roland explained that there was a typographical error in the previous version of the five-year lease agreement the board had approved with the Cowee School Arts and Heritage Center, where a date of April 30, 2020 should have read April 30, 2025. At the request of Mr. Jones, Mr. Roland asked the board to approve a Resolution of the Macon County Board of County Commissioners to Revise a Five Year Lease in Order to Correct a Typographical Error in the Same." Upon a motion by Commissioner Beale, seconded by Commissioner, the board voted unanimously to approve the resolution as presented, a copy ofwhich is attached (Attachment 1) and is hereby made a part of these minutes. Then, upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted unanimously to approve a "Revised Lease to Cowee School Arts and Heritage Center from Macon County, a copy ofwhich is also attached (Attachment2) and is hereby made a part of these UPDATE ON MACON MIDDLE SCHOOL PROJECT: Mr. Roland gave the board a brief update on the Macon Middle School renovation project, noting that the architectural firm is at a point with the plans where they can be "ready to hit the street" for bids. He advised the board thatitmakes sense to allow them to finish the bid package for the project and then the county can put it out for bids when ADJOURN: With no other business, and at 6:44 p.m., upon a motion by Commissioner Beale, seconded by Commissioner Shields, the board voted  further discussion, no action was taken.  Carpenter for their work. No action was taken.  minutes.  iti is ready. No action was needed.  unanimously to adjourn.  Derek Roland  Jim Tate Board Chairman  Ex Officio Clerk to the Board  Minutes 06.02.20 Page 2 of2    MACON COUNTY BUDGET AMENDMENT AMENDMENT #34 FROM: M. CHRISSTAHL DEPARTMENT: SOLID WASTE  EXPLANATION: MOVING MONEY TOFY20-21. PROJECTS NOTCOMPLETED INLAST  BUDGET YEAR. DESCRIPTION CAPITAL IMPROVEMENTS (MCGILL-SI,000) (PANELI BUILT-S50,195.74) APFALACIANSAYZBO, (APPALACHIAN-588,600.00) FUND BALANCE APPROPRIATED  ACCOUNT 604715569506  INCREASE 232516.00  DECREASE  603472 447203  232516.00  REQUESTED BY DEPARIMENTHENN Chars Saklke RECOMMENDED BY FINANCE OFFICER Bumfpzk  APPROVED BY COUNTY MANAGER  ACTION BY BOARD OF COMMISSIONERS g/202me.has  APPROVED AND ENTERED ONMINUTESI DATED  CLERK    MACON COUNTY BUDGET AMENDMENT AMENDMENT! 35 FROM: FINANCE DEPARTMENT: EXPLANATION: 11-3560-4396-01 11-5360-5500-02 11-5360-5502-01  July 16, 2020  DSS  Covid Social Work Funds DESCRIPTION CARES ACT-APS/CPS ESS WORKER SWI PTS SALARY SWI MEDICARE/FICA  INCREASE $18,206 $16,912 $1,294  DECREASE  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCEOFFICER APPROVED BY COUNTY MANAGER  ACTION BY BOARD OF COMMISSIONERS s/u/30R0 mechiny  APPROVED AND ENTERED ON MINUTES DATED  CLERK    MACON COUNTY BUDGET AMENDMENT  July17,2020  AMENDMENT; # 36 FROM: FINANCE DEPARTMENT: EXPLANATION: 1I-3840-4179-00 11-5314-5675-19 11-5314-5750-55  DSS  Carry Forward of donations DESCRIPTION Fund Balance Foster Care- General Donations/Concessions  INCREASE $1,641 $1,119 $522  DECREASE  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER  ACTION BY BOARD OF COMMISSIONERS slu/.020 mechy  APPROVED, AND ENTERED ON MINUTES DATED  CLERK    MACON COUNTY BUDGET AMENDMENT  Date:  7/17/2020  AMENDMENT # 37 DEPARTMENT: HEALTH  Carry forward money received as prepayment for Rabies vaccine in FY20 that will be received and administered in  FY21.  ACCOUNT 113840-417900 115145-565002  DESCRIPTION Fund Balance Appropriated  INCREASE $ 1,545.00 $ 1,545.00  DECREASE  Disease Control/Foreign Travel/Other Vaccines  REQUESTED BY DEPARTMENT HEAD  brelle  RECOMMENDED BY FINANCE OFFICER Bunlaye  APPROVED BY COUNTY MANAGER  ACTIONBYI BOARDOF COMMISSIONERS slu/o mecbiny  APPROVED AND ENTEREDONMINUTESDATED  CLERK    MACON COUNTY BUPGET AMENDMENT  Date:  7/17/2020  AMENDMENT #36 DEPARTMENT: HEALTH  EXPLANATION: Need to roll donations into FY21 (for FY20: 113850-445801 =$1115&1 114380-575055-5135)  ACCOUNT 113840-417900 114380-575055  DESCRIPTION Fund Balance Appropriated Animal Control Donations  INCREASE $ 1,250.00 $ 1,250.00  DECREASE  REQUESTED BY DEPARTMENT mhazactin RECOMMENDED BYI FINANCE OFFICER AlnCake  APPROVED BY COUNTY MANAGER  ACTIONBY BOARDOF COMMISSIONERS shlaoao mecbry  APPROVEDAND ENTERED ON MINUTESI DATED  CLERK    MACON COUNTYBUDGET AMENDMENT  AMENDMENT! 31 DEPARTMENT: HEALTH EXPLANATION:  FE21  Need to carry forward unexpended Contributions money to current FY21.  ACCOUNT 113840-417900 115128-555126  DESCRIPTION Fund Balance Appropriated Mountainwise Services - Local  INCREASE  DECREASE  7188 7188  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCEC OFFICER APPROVEDBY COUNTY MANAGER ACTION BY BOARDOF COMMISSIONERS APPROVED, AND ENTEREDON MINUTES DATED  htblia  Sovlas   IM AL wuto  Bl1/20 machy  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENTI4D DEPARTMENT: HEALTH EXPLANATION:  A421  Need to decrease Appalachian Mtn Comm. Hlth grant for current FY21 Additional expenses for June that was not estimated. Decrease expenses and revenues from $35,205 to $29,966.  ACCOUNT 115128-555124 113511-426010  DESCRIPTION RCORP Grant RCORP Grant  INCREASE  DECREASE  5239 5239  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTIONI BY BOARDOF COMMISSIONERS APPROVED. AND ENTERED ON MINUTES DATED  haxrake  Blak  bPn  Dpo  glu/20 meetny  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENT# 41 DEPARTMENT: HEALTH EXPLANATION:  F21  Need to carry forward unexpended grant money to current FY21 Increase expenditures and revenues from $366,743 to $368,896.  ACCOUNT 115128-555127 113511-426012  DESCRIPTION GusNIP Grant GusNIP Grant  INCREASE  DECREASE  2,153.00 2,153.00  REQUESTED BY DEPARTMENTI HEAD RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTION BY BOARDOF COMMISSIONERS APPROVED. AND ENTERED ON MINUTES DATED  SnuCk    slilao mtebirs  CLERK    MACON COUNTY BUDGET AMENDMENT  AMENDMENT# 4R DEPARTMENT: HEALTH EXPLANATION:  A21  Need to carry forward unexpended grant money to current FY21 Increase expenditures and revenues from $429,621 to $461,255.  ACCOUNT 115128-555122 113511-426009  DESCRIPTION  INCREASE 31,634.00 31,634.00  DECREASE  Appalachian Region Commission Appalachian Region Commission  REQUESTED BY DEPARTMENT HEAD baalie  owla  RECOMMENDED BY FINANCE OFFICER APPROVED BY COUNTY MANAGER ACTIONBY BOARDOF COMMISSIONERS APPROVED AND ENTERED ON MINUTES DATED  Boalpte  Slk0 metig  CLERK    MACON COUNTYE BUDGET AMENDMENT AMENDMENT! DEPARTMENT EXPLANATION ACCOUNT  43 Health  Carryf forwardi funds from CARES act provider relief funds.  DESCRIPTION  INCREASE DECREASE 5,852.00 5,852.00  115121 556011 OPERATING SUPPLIES 113840 417900FUND! BALANCE APPROPRIATED  REQUESTED BY DEPARTMENT HEAD Kathmebahe  RECOMMENDEDE BYF FINANCE OFFICER BY COUNTY MANAGER ACTIONB BY BOARD OF COMMISSIONERS APPROVED: & ENTERED ON MINUTESDATED  APPROVED CLERK  hopts 811/20  meebny    MACON COUNTY BUDGET AMENDMENT AMENDMENTH DEPARTMENT EXPLANATION ACCOUNT  4LL CARESACT  Adjust carryf forward off funds received from State Coronavirus Relief Fund (through CARESAct).  (to accounti for expenditures claimed March1-J June 30, 2020)  DESCRIPTION  INCREASE  DECREASE 696,715 309,000 23,639 31,611 6,180 109,463 17,156 20,192 75,296 104,178  113840 417900FUND BALANCE APPROPRIATED 119400 550001/SALARY 1194001 550201 MEDICARE/FICA 119400 550203MOSPTAUZATION 119400 550206/UFEINSURANCE 119400 SPA7RETREMENICENEA 119400 550701 COUNTY401K 119400 55106/CONTRACTEDS SERVICES 119400 556000/SUPPLIES 119400] 559700/NON-CAPITAL EQUIPMENT 119400 S61103EMERGENCYI PAIDS SICKI LEAVE 119400 561104EMERGENCYI FMLA EXPANSION. ACT 1194001 569502/CAPITALI EQUIPMENT 119400 569504OTHER CAPITAL: STRUCTURES 119400 569701TOWN OFF FRANKLIN 119400 569702/TOWN OF HIGHLANDS  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BY FINANCE OFFICER APPROVEDI BY COUNTY MANAGER ACTION BYE BOARD OF COMMISSIONERS APPROVED & ENTERED ONI MINUTES DATED  Batpto 8/11/20  mesng  CLERK    MACON COUNTY BUDGET AMENDMENT AMENDMENT# DEPARTMENT EXPLANATION ACCOUNT  45 CARESACT  Appropriate additional funds received from State Coronavirus ReliefFund( (through CARESAct).  DESCRIPTION  INCREASE DECREASE 695,930 372,764  113850 445715/CARESACT 119400 550001SALARY 119400 550201 MEDICARE/FICA 119400 50203/MOSPTAUZATION 119400 550206LIFEI INSURANCE 119400 SO/PETREMENIGENEAL 119400 550701 COUNTY401K 119400 555106/CONTRACTED: SERVICES 119400 556000/SUPPLIES 119400 559700NON-CAPITAL EQUIPMENT 119400 561103JEMERGENCY PAIDS SICKLEAVE 119400 561104,EMERGENCY; FMLA EXPANSION ACT 119400 569502/CAPITALI EQUIPMENT 119400 569504OTHER CAPITALS STRUCTURES 119400) 569701 TOWN OFF FRANKLIN 119400 569702/TOWN OF HIGHLANDS  60,828  131,169 131,169  REQUESTED BY DEPARTMENT HEAD RECOMMENDED BYF FINANCE OFFICER APPROVED COUNTY BY ACTION BY BOARD OF COMMISSIONERS APPROVED &E ENTERED ON MINUTES DATED CLERK  buwgze 8ln/20  MANAGER  mecbay    MACONCOUNTY BUDGET AMENDMENT AMENDMENT #Ll FROM: Robert LE Holland DEPARTMENT: ACCOUNT 11-3839-4850-00 II-4310-5565-03  Sheriff DESCRIPTION Insurance Settlement Vehicle Repairs  EXPLANATION: Insurance Settlement  INCREASE $3,048.00 $3,048.00  DECREASE  /  REQUESTED BY DEPARTMENT HEAD APPROVED BY COUNTY MANAGER ACTION BY BOARD OF COMMISSIONERS APPROVED AND ENTERED ON MINUTES DATED  RECOMMENDED BY FINANCE OFFICER enchfal  B20 metig  CLERK    MACON COUNTY BUDGET AMENDMENT AMENDMENT #_ 47 FROM: FINANCE DEPARTMENT: TRANSIT EXPLANATION: ACCOUNT 11-4935-5611-02 11-3570-4457-15  Carry Forward - FY20 DESCRIPTION CARES ACT CARES ACT  INCREASE DECREASE $ 15,158.00 $ 15,158.00  REQUESTED BY DEPARTMENT HEAD: APPROVED BY COUNTY MANAGER:  Kim Angel  RECOMMENDED BY FINANCE OFFICER: BesCapte  ACTION BY BOARD OF COMMISSIONERS. 8lu/zo mes csig  APPROVED, AND ENTERED ON MUNIS DATED:  CLERK:    TATE  Macon County Tax Office 5West Main Street Franklin, NC 28734  Phone: (828)349-2149 Fax: (828)349-2564 imedowell@macome.or:  TO: FROM: DATE: RE:  MACON COUNTY COMMISSIONERS Macon County Tax Office Teresa McDowell, Tax Collections Supervisor August 3,2020 Releases  Attached please find the report ofr releases for real estate that require your approval in order to continue with the process ofr releasing these amounts from the tax accounts. Please feel free to contact me if you: should have any questions regarding these releases. The report oft the releases formatted in  alphabetical order is attached.  AMOUNT OF RELEASES FOR. July, 2020: $1,558.98    9  0000    MACON COUNTY BOARD OF COMMISSIONERS  AGENDA ITEM  CATEGORY - CLOSED SESSION  MEETING DATE: AUGUST 11,2020  14.  The need for a closed session is warranted under NCGS  43.318.11(a)03) in order to preserve the attorney/client privilege.