TOWN OF PITTSBORO BOARD OF COMMISSIONERS REGULAR MEETING MINUTES MONDAY,APRILS; 20246:00PM  787  4/8/2024 Minutes  1. ORDER OF BUSINESS  The Pittsboro Board of Commissioners met in Regular Session on Monday, April 8, 2024, at 6:00 p.m. in ther meeting room att the Chatham County Agriculture and Conference Center with Mayor Kyle Shipp presiding. The meeting was called to order at 6:00 p.m. Mayor Shipp requested a moment of silence with the recitation of the Pledge of Allegiance led by Elected Town Officials Present: Mayor Kyle Shipp, Mayor Pro Tem Pamela Baldwin, Commissioners John Bonitz, Jay Town Staff Present: Town Manager Jonathan Franklin, Assistant Town Manager/Director of Engineering Kent Jackson, Town Attorney Paul S. Messick, Police Chief Shorty Johnson, Finance Director Heather Meacham, Public Information Oficer/Emergency Management Coordinator Colby Sawyer, Planning Director Randy Cahoon-Tingle, Assistant Planning Commissioner Bonitz requested to move Consent, Agenda Items #8 and Item #9 to Action Item #2 and Action Item Commissioner Bonitz made a motion to approve the amended. agenda, seconded by Commissioner Vose. Aye-5  Commissioner Farrell.  Farrell, John Foley, and James Vose.  Director Theresa Thompson, Senior Planner Eric Sanchez, and' Town Clerk Carrie Bailey.  #3 for discussion. Nay-0 2. CONSENTAGENDA 0  Commissioner Farrell made a motion to adopt the consent agenda, seconded by Commissioner Vose. Aye-5 Nay-  2.1. Minutes: March 11, 2024 Regular Meeting Of The Board Of Commissioners 2.11. Annexation Petition: AF Bynum LLC, A-2024-01/PB-24-91 2.11. Resolution: Authorizing Advertisements By Electronic Means For Bidding 2.IV. Request: Audit Contract FY: 23-24 With Sharpe Patel, PLLC 2.V. Request: Set Budget Public Hearing For May 13, 2024 2.VI. Resolution: Planning Board For The Town Of Pittsboro 2.VII. Resolution: Refund Utility Deposits To Customers 2.VIII. Request: Hearne Road' Water Main Upgrade 2.X. Budget Ordinance: Hearne Road Project 2024  3. INFORMATION ITEMS None. 4. CEREMONIAL  4.1. Resolution: Arbor Day 2024 Vose. Aye-5 Nay-0  Commissioner Foley made a motion to adopt the Arbor Day 2024 Resolution, seconded by Commissioner  4.11. Resolution: Town Of Pittsboro 2023 NC Main Street Champions    Commissioner Foley made a motion to adopt the Town of Pittsboro 2023 NC Main Street Champions  Resolution, seconded. by Commissioner Vose. Aye-5 Nay-0  5. CITIZENS MATTERS 5.1. Manager Updates  Town Manager Jonathan Franklin shared the process of Thompson Street project timeline.  5.11. Department Of Month Update  Police Chief Shorty Johnson presented the Board with an update to the Board regarding the Police Department. Assistant Town Manager/Director of Engineering Kent. Jackson provided an update to the Board regarding the Fire  Department Station study. 5.11.i. Police Department Presentation 5.11.1.1. Fire Department Station Study 5.111. Mayor & Commissioner Committee Liaison Reports  Mayor and Board members gave updates on the committees and boards on which they serve.  5.IV. Public Comment 6. MISCELLANEOUS None. 7. PUBLIC HEARINGS  Public comment was held ate 6:57 p.m.  7.1. Rezoning Request: PB-23-527- N M1-CZ Shramek Conditional Rezoning  Mayor Pro Tem Baldwin made a motion to enter public hearing, seconded. by Commissioner Foley. Aye-5 Nay-  0  Planning Director Randy Cahoon-Tingle presented the item to the Board. Nikkolas Shramek supplied the Board with additional information of the request. Steve Marcum, 2340 US Business West, Pittsboro opposed the conditional rezoning request. Davys Lenz-Weisbecker, 99 Reeves Road, Pittsboro opposed the conditional rezoning request. Ken Henderson, 2294 US 64 Business West, Pittsboro opposed the conditional rezoning request. Written comments were submitted to the Board and included at end of minutes.  Public hearing comments were heard from the following:  Commissioner Foley made a motion to close public hearing, seconded by Commissioner Bonitz. Aye-5 Nay-0 Commissioner Farrell made a motion to deny the conditional rezoning request which does not match the Land Use Plan, seconded by Mayor Pro Tem Baldwin. Aye-2 (Farrell, Baldwin) Nay-3 (Foley, Vose, Bonitz) Commissioner Bonitz made a motion to table this item for staff to work out additional conditions for approval before the May 13th meeting and additional items will include the site must have annexation before construction stage, construction plans must comply with dark sky protection ordinances before the final site plan approval, change opaque screen to a fence in the buffer that's an eighty (80) foot buffer on the side and sixty (60) foot buffer on the front, and add fence for security, add the condition of rooftop solar, there will be no structures located in natural resource area, and up to date technology on security cameras or technology to take advantage of low light conditions, and hours of operation 7:00 a.m. to 6:00 p.m., seconded. by  Commissioner Vose. Aye-3 (Foley, Vose, Bonitz) Nay-2 (Farrell, Baldwin)    8. ACTION ITEMS  8.1. Appointment: Pittsboro Downtown. Advisory Board  Assistant Planning Director Theresa Thompson presented thei itemt tot the Board. seat, which expired. June 30, 2024, seconded by Mayor Pro Tem Baldwin. Aye-5 Nay-0  Commissioner Foley made a motion to appoint Steven "Zed" Henry to fulfill the remaining term of the current  8.11. Agreement: NCDOT Hwy 87 Sidewalk Agreement 8.111. Budget Amendment: Sidewalks And Greenways Project  Commissioner Bonitz made a motion to approve, seconded. by Commissioner Vose. Aye-5 Nay-0 Commissioner Bonitz made a motion to approve, seconded by Commissioner Vose. Aye-5Nay-0  9. CLOSED SESSION None. 10. ADJOURNMENT  Commissioner Bonitz made a motion to adjourn, seconded by Commissioner Vose. Aye-5Nay-0  The meeting was adjourned at 7:58 pm.   NORT  <  Kyle  CawL Carrie L. Bailey, Town  9  Bileg  787 CORPORATESEAL    From: To: Subject: Date: Hello Cari  John Mitarotondo Carrie Bailey [EXTERNAL] Shramek Conditional Rezoning Friday, April 5, 20241 12:08:49 PM  Iwill be unable to attend the board ofc commissioners meeting regarding thei rezoning to allow  storage units on property bordering my own  Can you please read this at that meeting sO it enters the public record?  Iwould appreciate that Thanks  Good evening members oft the Board storage units on the parcels he owns.  Ihave read and understand the legislative request by Mr Shramek for rezoning allowing My wife and I own and reside at 2539 us 64 Business West. We also own the pasture land that surrounds us known as 2537 us 64 Business West. Our property borders the lots that are up: for rezoning. The eastern border our property shares 1,447 ft ofboundry with the proposed  rezoned parcels.  Please consider the following points while making your decision  1.7 This conditional rezoning will make possible al business that is accessible 24hr a day 365 days per year with no onsite employees or security force. Ifthis use is allowed we will be extremley worried about seçurity and privacy. The impact ofai rezoning to allow this business will affect the quiet enjoyment of our home and property and will put our neighbors 2. Ini the Terms and Conditions Exhibit B, I see not one serious mention of security. In fact in the 23 stipulations the of Exhibit B the word security only appears twice, ini the same sentence, and only as it'pertains to lighting. A quick search of storage site crime emphasises the fact that security should be the main issue that the board considers. A quick glance tells me that security concerns are one of the reasons why the storage units I drive past are out in the open with no trees for screening. Ihave to believe that storage business owners are aware that screening could increase the risk oftheft or illegal activities. Please think about the last couple ofstorage units you have seen and whether or not they look like the one proposed by Mr Shramek. In trying to protect the aesthetics ofthe town Mr Shramek and the board will be creating a risk to all oft the immediate neighbors and the community at large. You cannot have as screened, unmanned, 24hr accessible business without inviting trouble. We citizens depend upon the board toj protect our homes safety and properties value as well as provide for the needs of the community. I am dissapointed that security has not been considered fully by the 3. The shared history and close proximity of our home and surronding land make this rezoning particularly onerous for us. MayIremind you that we share over a quarter mile ofboundry a.A Although US 64 business west is a heavily trafficked road during daytime and evening, after midnight it is dark and very quiet. These could be perfect conditions for people with bad  int the same plight.  board  with these properties.  intentions to access our land and home.    b. We have an established trail around our property that we use for our personal enjoyment 4. The solutions detailed in Exhibit Bi terms and conditions do not begin to answer my concerns for security and privacy. There is not one serious mention of security in Exhibit B although I see al lot of specifications for asthectic details. Where are the ideas tol keep us safe? a.Ibelieve storage unit businesses provide their customers with 241 hr access the facility.I believe that this rezoning would allow the same. Limiting the overnight hours to Mr Shramek's business may help aleviate some of our concerns. Ift the campus was locked down after midnight and until 7 am it would certainly help with our peace of mind and go a long way b. Item 7 calls for lighting ifp provided must comply with section 6.6 ofthe UDO. This allows for lighting at al height of3 37 ft above finish grade. Even with "full cut off light fixtures" this will undoubtedly create "light tresspass" on ours and our neighbors property. Combine this with the need for 24 hr lighting and its a very real impact on everyones lives. Can the board specify ai reduced height for these security lights? Wouldn't the typical street c. Item 10 calls for a type E landscape buffer (as per section 5.3.3 oft the UDO) on the Option 1 does not include a fence, option 2 includes a fence or wall of at least 6ft. Iask that you specify option 1 but include a fence or wall and change the spec of mature evergreen tree height to 16ft. Due to the fact that my house sits on an elevation 101 to 20 ft higher than the proposed storage site the 16ft height is necessary to achieve the intended However well these solutions may work, approval oft this rezone would greatly impact the quiet enjoyment of our property. These measures may help with some ofr my concerns but they do not eleminate them. The approval of this request would have an immediate and negative impact on our neighborhood peace ofn mind, and property value The Terms and Conditions page state the opinion that the "proposed use will support future development in the immediate vicinity" and I guess that is to be seen. However, is changing the zoning to. Manufacturing District - Light Industrial the correct use Doesn't al business like this belong on aj parcel more suited to industrial use? With the explosive growth of the west side of Pittsboro will it be long before al better fitting We understand that the board is charged with balancing the needs of the individual against the good of the community but we ask that you see your way clear to rejecting this conditional  but it could speed the way to our home by people with bad intentions  with preventing trouble for us and the community.  lamp height of 161 ft be tall enough?  perimeter but does not specify option 1 or option 2.  opaque screen as visible from our house  for this property?  proposal for this property comes along?  rezone Thank you John +) Denise Mitarotondo  CAUTION: This message originated outside the Town of Pittsboro - Donot click links or open attachments unless you recognize the sender and know the    content is safe.